This policy concerns all communications, documents, personnel matters and related actions which must be considered and approved by the Board of Estimates. Board Memo (see <cite data-path="§AM-101-1">AM-101-1</cite>) and accompanying documents submitted via email to <a href="mailto:BOE.submissions@baltimorecity.gov">BOE.submissions@baltimorecity.gov</a> <ul> <li>One copy of the Board Memo formatted in Microsoft Word and one copy of the Board Memo formatted in portable document format (.pdf) file with electronic signatures.</li> <li>Accompanying documents (agreements, grant agreements, release of retainage, etc.) formatted in portable document format (.pdf) file with electronic signatures. The accompanying documents should be in a single .pdf with the Board Memo.</li> </ul> All requests for approval by the Board of Estimates must be submitted on City memo paper and be formatted as in <cite data-path="§AM-101-1-1">AM-101-1-1</cite> except for Expenditure Authorization Request forms, Travel Request forms, and the Bureau of Purchases' list of informal awards. The following are the areas to be discussed in the memo: <ul> <li>Action Requested by Board of Estimates;</li> <li>Amount of Money and Source of Funds;</li> <li>Background/Explanation; and</li> <li>MBE/WBE Participation - if applicable.</li> <li>1% for Public Art - if applicable.</li> </ul> Prior to submission to the Board of Estimates, the agency must receive approval from the Bureau of the Budget and Management Research (BBMR) regarding all matters that involve expenditure of funds. An agency shall not submit an item to the Board that commits the City to expend funds unless BBMR certifies that the entire amount of funds stated in the item has been appropriated or is otherwise available to be expended by the agency. An agency shall not submit an item for conditional approval upon the future receipt or appropriation of funds. In accordance with <cite data-path="§AM-303-3">AM-303-3</cite>, any changes in the cost of an agreement, contract, or purchase require a change order or if applicable an amendment. All third-party contracts and/or legal documents which bind the City must be reviewed by the Department of Law for form and legal sufficiency. Agency heads must receive approval from the Department of Law prior to submission to BBMR for funding approval. The Department of Audits reviews grant awards to the City, subgrantee awards made by City agencies, consultant contracts, change orders, on-call contracts and medical payments. After review and approval by the Department of Audits, the request is placed on the Board of Estimates' agenda. Other areas may be reviewed at the discretion of the auditors or upon request by the Board of Estimates. Submissions to the Board of Estimates should be made in a timely manner, i.e. prior to the execution of or effective date of the requested action. In those cases where it is not possible to obtain prior approval, a full explanation of the reason must be included in the letter or other request to the Board of Estimates with a copy forwarded to the Mayor's Office, attention of the Chief of Staff. Agencies may not act upon their request to the Board of Estimates until the approved copy is received back from the Office of Comptroller's Office, normally within five (5) work days of the Board meeting. If the request has been disapproved, it is returned to the agency indicating disapproval. The Office of the Comptroller prepares the agenda for the Board of Estimates. The Comptroller's office issues regulations regarding the deadline for submissions for the agenda, the manner in which items must be submitted, and the dates of Board meetings. The general rules are:The Board of Estimates meets twice a month on Wednesdays at 9:00 a.m. in City Hall, Room 215, unless otherwise modified. The deadline for submissions of items is Tuesday by 12:00 p.m. for meetings on the following Wednesday, unless notified otherwise. The original request (and required copies) to the Board and/or related document must be submitted in order for an item to be placed on the agenda. A fax, photocopy, paper copy or an incomplete document will not be accepted for the agenda. Prior to the submission of an item for the agenda, the requesting agency is responsible for confirming dates, amounts, and securing the required approvals. A request to withdraw an item must be received no later than 2:00 p.m. on the Friday preceding the Board meeting that is scheduled for the following Wednesday. Items added to the published agenda of the Board of Estimates ("walk-ons") should be limited to emergencies where life or property is in jeopardy, confidential settlements of civil lawsuits, matters requiring immediate action to preclude loss of Federal or State funding, items requiring immediate subsequent approval of the Maryland Board of Public Works and matters of a similar nature. "Walk-ons" should not include routine items which are not on the agenda due to delays in the agency's administrative review and approval process. All requested "walk-ons" for the Administration must be submitted first to the Mayor's Office for review. In the event of an emergency of such a nature that the public welfare would be adversely affected by awaiting the approval of the Board of Estimates, the Director of Finance, upon request by the head of the municipal agency involved, may proceed to obtain the supplies, materials, equipment, services or public works required without reference to the procurement procedures outlined in <cite data-doc="City of Baltimore, Md., Charter">the City Charter</cite>. A full report of any such action shall be promptly submitted to the Board of Estimates. Agencies should not use letterhead when corresponding with the Board of Estimates. The official City MEMORANDUM (26-1418-5007) must be used. March 4, 1998 January 25, 2022

February 14, 1989 March 4, 1998

This document provides updated contacts, mailing addresses, telephone and facsimile numbers, and postal delivery service information for City and City-related departments, committees and boards commissions, and frequently called City offices. It is the responsibility of the agency head or designee to inform the Bureau of the Budget and Management Research of any changes relative to this listing by writing to the Administrative Manual, BBMR, Re: <cite data-path="§AM-102-1">AM-102-1</cite>, Room 427, City Hall, Baltimore, 21202. Any errors will be rectified in the next scheduled policy update. <table> <thead> <tr> <th> AGENCY </th> <th> ADDRESS/PHONE/FAX </th> <th> POSTAL DELIVERY </th> </tr> </thead> <tbody> <tr> <td> ACCOUNTING & PAYROLL SERVICES, BUREAU Tom Reese Chief </td> <td> M.E.C.U. Building 401 E. Fayette St. (Dept. of Finance) 5th Floor (410) 396-3745 (410) 396-3770 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Accounts Payable Division John Crout Accounting Manager </td> <td> 401 E. Fayette St. 5th Floor (410) 396-3802 (410) 396-3770 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Central Payroll Division John Bennett Manager, Central Payroll Division </td> <td> 401 E. Fayette St. 8th Floor (410) 396-3760 (410) 234-0914 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> AGING AND CARE SERVICES Arnold Eppel Director, Aging and CARE Services </td> <td> 417 E. Fayette St., 6th Floor (410) 396-4932 (410) 385-0381 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> ARCHIVES & RECORDS MANAGEMENT (Dept. of Legislative Reference) Rebecca Gunby, Archivist & Records Management Officer </td> <td> 2615 Mathew Street (410) 396-3884 </td> <td>Interdepartmental</td> </tr> <tr> <td> AUDITS, DEPARTMENT OF Comptroller’s Office Robert McCarty City Auditor </td> <td> City Hall Room 321 (410) 396-4783 (410) 545-3961 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> BALTIMORE CITY BOARD OF SCHOOL COMMISSIONERS Shanaysha Sauls Board Chair </td> <td> 200 E. North Ave. Room 406 Baltimore, MD 21202 (410) 396-8709 (410) 545-3613 FAX </td> <td></td> </tr> <tr> <td> BALTIMORE CITY PUBLIC SCHOOLS Dr. Gregory Thornton Chief Executive Officer (410) 396-8898 FAX </td> <td> Superintendent Office 200 E. North Avenue (410) 396-8803 </td> <td>Interdepartmental</td> </tr> <tr> <td> BALTIMORE DEVELOPMENT CORP. William H. Cole President and CEO </td> <td> 36 S. Charles St, Suite 1600 (410) 837-9305 (410) 837-6363 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> BALTIMORE RISING, INC. Lorrie Davis Suite 268 Executive Director 410-367-5760 FAX </td> <td> 3939 Reisterstown Road 410-396-4274 </td> <td>Interdepartmental</td> </tr> <tr> <td> BOARDS AND COMMISSIONS OFFICE OF Kumasi Vines Chief </td> <td> 3000 Druid Park Dr. 1st Floor (410) 396-6883 </td> <td>Interdepartmental</td> </tr> <tr> <td> BUDGET & MANAGEMENT RESEARCH, BUREAU OF (Department of Finance) Andrew Kleine Chief </td> <td> City Hall Room 469 (410) 396-4941 (410) 396-4236 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> CABLE & COMMUNICATIONS, OFFICE OF Tonia Lee General Manager </td> <td> 8 Market Pl, Suite 200 (410) 396-1100 (410) 727-5850 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> CITY COUNCIL Honorable Bernard C. “Jack” Young President </td> <td> City Hall Room 400 (410) 396-4804 (410) 539-0647 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Honorable City Hall, Edward L. Reisinger Vice President </td> <td> Room 511 (410) 396-4822 (410) 545-7353 FAX </td> <td>Interdepartmental</td> </tr> <tr> <th> CITY COUNCIL MEMBERS </th> <td></td> <td></td> </tr> <tr> <td> 1 st DISTRICT Honorable James B. Kraft </td> <td> City Hall, Room 503 (410) 396-4821 (410) 347-0547 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> 2nd DISTRICT Honorable Brandon M. Scott (410) 396-4414 FAX </td> <td> Room 525 (410) 396-4808 </td> <td>Interdepartmental</td> </tr> <tr> <td> 3RD DISTRICT Honorable Robert W. Curran (410) 396-8621 FAX </td> <td> Room 553 (410) 396-4812 </td> <td>Interdepartmental</td> </tr> <tr> <td> 4th DISTRICT Honorable Bill Henry </td> <td> Room 502 (410) 396-4830 (410) 659-1792 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> 5th DISTRICT Honorable Rochelle “Rikki” Spector (410) 396-6800 FAX </td> <td> Room 521 (410) 396-4819 </td> <td>Interdepartmental</td> </tr> <tr> <td> 6th DISTRICT Honorable Sharon Green-Middleton (410) 244-5343 FAX </td> <td> Room 516 (410) 396-4832 </td> <td>Interdepartmental</td> </tr> <tr> <td> 7th DISTRICT Honorable Nick Mosby (410) 347-0537 FAX </td> <td> Room 513 (410) 396-4810 </td> <td>Interdepartmental</td> </tr> <tr> <td> 8TH DISTRICT Honorable Helen Holton (410) 396-4828 FAX </td> <td> Room 518 (410) 396-4818 </td> <td>Interdepartmental</td> </tr> <tr> <td> 9th District Honorable William “Pete” Welch (410) 545-3857 FAX </td> <td> Room 532 (410) 396-4815 </td> <td>Interdepartmental</td> </tr> <tr> <td> 10th DISTRICT Honorable Edward L. Reisinger (410) 545-7353 FAX </td> <td> Room 511 (410) 396-4822 </td> <td>Interdepartmental</td> </tr> <tr> <td> 11th DISTRICT Honorable Eric T. Costello (410) 545-7464 FAX </td> <td> Room 527 (410) 396-4816 </td> <td>Interdepartmental</td> </tr> <tr> <td> 12th DISTRICT Honorable Carl Stokes (410) 396-1594 FAX </td> <td> Room 509 (410) 396-4811 </td> <td>Interdepartmental</td> </tr> <tr> <td> 13th DISTRICT Honorable Warren Branch (410) 347-0534 FAX </td> <td> Room 505 (410) 396-4829 </td> <td>Interdepartmental</td> </tr> <tr> <td> 14th DISTRICT Honorable Mary Pat Clarke (410) 545-7585 FAX </td> <td> Room 550 (410) 396-4814 </td> <td>Interdepartmental</td> </tr> <tr> <th> CITY COUNCIL STANDING COMMITTEES </th> <td></td> <td></td> </tr> <tr> <td> BUDGET & APPROPRIATIONS Honorable Helen Holton, Chair (410) 396-4828 FAX </td> <td> City Hall Room 518 (410) 396-4818 </td> <td>Interdepartmental</td> </tr> <tr> <td> LABOR Honorable Robert Curran, Chair </td> <td> City Hall Room 553 (410) 396-4812 (410) 396-8621 FAX </td> <td></td> </tr> <tr> <td> EDUCATION AND YOUTH Honorable Mary Pat Clarke, Chair (410) 545-7585 FAX </td> <td> City Hall Room 550 (410) 396-4814 </td> <td>Interdepartmental</td> </tr> <tr> <td> EXECUTIVE APPOINTMENTS Honorable William “Pete” Welch, Chair (410) 545-7464 FAX </td> <td> City Hall Room 527 (410) 396-4816 </td> <td>Interdepartmental</td> </tr> <tr> <td> HEALTH Honorable Robert Curran, Chair (410) 396-8621 FAX </td> <td> City Hall Room 553 (410) 396-4812 </td> <td>Interdepartmental</td> </tr> <tr> <td> JUDICIARY & LEGISLATIVE INVESTIGATIONS Honorable James B. Kraft, Chair </td> <td> City Hall Room 503 (410) 396-4821 (410) 347-0547 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LAND USE & TRANSPORTATION Honorable Edward Reisinger, Chair (410) 545-7353 FAX </td> <td> City Hall Room 511 (410) 396-4822 </td> <td>Interdepartmental</td> </tr> <tr> <td> POLICY AND PLANNING Honorable Warren Branch, Chair (410) 396-0534 FAX </td> <td> City Hall Room 523 (410) 396-4829 </td> <td>Interdepartmental</td> </tr> <tr> <td> PUBLIC SAFETY Honorable Warren Branch, Chair (410) 396-0534 FAX </td> <td> City Hall Room 523 (410) 396-4829 </td> <td>Interdepartmental</td> </tr> <tr> <td> RECREATION & PARKS Honorable Carl Stokes, Chair </td> <td> City Hall Room 525 (410) 396-4816 (410) 545-7464 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> TAXATION, FINANCE & ECONOMIC DEVELOPMENT Honorable Carl Stokes, Chair </td> <td> City Hall Room 511 (410) 396-4811 (410) 396-1594 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Subcommittee: HOUSING & COMMUNITY ‘DEVELOPMENT Honorable Bill Henry, Chair </td> <td> City Hall Room 502 (410) 396-4830 (410)659-1792 </td> <td>Interdepartmental</td> </tr> <tr> <td> URBAN AFFAIRS AND AGING Honorable Sharon Green-Middleton </td> <td> City Hall, Room 516 (410) 396-4832 (410) 244-5343 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> CITY FRAUD HOTLINE (410) 545-3939 (AUDITS - FAX) (410) 545-3961 (CITY HALL - FAX) </td> <td>(410) 396-3589</td> <td>Interdepartmental</td> </tr> <tr> <td> CIVIL SERVICE COMMISSION Devon Dodson President (410) 396-1523 FAX </td> <td> 201 E. Baltimore St. Suite 300 (410) 396-3851 </td> <td>Interdepartmental</td> </tr> <tr> <td> REVENUE COLLECTION’S BUREAU (Dept. of Finance) Janice Simmons </td> <td> Abel Wolman Building Room 7 (410) 396-3961 (410) 244-7355 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> CIVIL RIGHTS, OFFICE OF Larry Ennels Acting Director (410) 396-9586 FAX COMPTROLLER, OFFICE OF Honorable Joan M. Pratt Comptroller </td> <td> 10 N. Calvert St, Suite 915 (410) 396-3141 City Hall Room 204 (410)396-4755 (410)685-4416 FAX </td> <td> Interdepartmental Interdepartmental </td> </tr> <tr> <td> CONVENTION AND VISITORS ASSOCIATION, BALTIMORE Thomas J. Noonan President & CEO (410) 727-2308 FAX </td> <td> 100 Light Street 12th Floor Baltimore, MD 21202 (410) 659-7000 </td> <td>U.S. Mail</td> </tr> <tr> <td> CONVENTION CENTER, BALTIMORE Peggy Daidakis Executive Director (410) 649-7077 FAX </td> <td> Baltimore Convention Center 1 W. Pratt Street (410) 649-7000 </td> <td>Interdepartmental</td> </tr> <tr> <td> COUNCIL SERVICES, OFFICE OF Larry Greene Director </td> <td> City Hall Room 421 (410) 396-7215 (410) 545-7596 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> COURTS, CIRCUIT W. Michel Pierson Administrative Judge (410) 545-0180 FAX </td> <td> Court House East Room 208 (410) 396-3836 </td> <td>Interdepartmental</td> </tr> <tr> <td> Beverly B. Carter Administrator (410) 396-5188 (410) 752-5274 FAX </td> <td> Court House East Room 200 </td> <td>Interdepartmental</td> </tr> <tr> <td> COURT, ORPHANS' Lewyn Scott Garrett Chief Judge (410) 545-3487 FAX </td> <td> Court House East 111 N. Calvert St, Room 311 (410) 396-5049 </td> <td>Interdepartmental</td> </tr> <tr> <td> EMERGENCY MANAGEMENT MAYOR’S OFFICE OF Robert Maloney Director </td> <td> 1201 E. Cold Spring Lane (410) 396-6188 (410) 532-6125 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> DOWNTOWN PARTNERSHIP Kirby Fowler President (410) 244-8670 FAX </td> <td> 217 N. Charles St, Suite 100 Baltimore, MD 21201 (410) 244-1030 </td> <td>U.S. Mail</td> </tr> <tr> <td> EMPLOYEES’ AND ELECTED OFFICIALS' RETIREMENT SYSTEM Roselyn H. Spencer Executive Director </td> <td> 7E. Redwood Street, 12th floor (410) 984-3180 (410) 528-1474 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> ELECTIONS, BOARD OF Lawrence Cager, Jr. President </td> <td> 417 E. Fayette St, Room 129 (410) 396-5570 (410) 962-8747 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Armstead B.C. Jones, Sr. Administrator (410) 962-8747 FAX </td> <td> 417 E. Fayette St, Room 129 (410) 396-5570 </td> <td>Interdepartmental</td> </tr> <tr> <td> EMPLOYEE ASSISTANCE PROGRAM Department of Human Resources Margo Bruner Chief </td> <td> 201 E. Baltimore St, Suite 400 (410) 396-3813 (410) 396-4483 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> ENVIRONMENTAL CONTROL BOARD Rebecca Woods, Esq. Executive Director </td> <td> 200 E. Lexington St, Rm 100 (410) 396-6909 or 6911 (410) 396-6876 </td> <td>Interdepartmental</td> </tr> <tr> <td> EXPENDITURE CONTROL COMMITTEE (E.C.C.) Robert A Cenname Secretary </td> <td> City Hall Room 427 (410) 396-4774 (410) 396-4236 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> FINANCE, BOARD O F Stephen M. Kraus Clerk to the Board </td> <td> 200 Holiday St, Rm 7 (410) 396-4750 (410) 396-5876 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> FINANCE, DEPARTMENT OF Henry Raymond Director </td> <td> City Hall, Room 449 (410) 396-4940 (410) 396-4236 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> FIRE AND POLICE EMPLOYEES' RETIREMENT SYSTEM N. Anthony Calhoun Executive Director </td> <td> 7E. Redwood St (410) 497-7929 (888) 443-7008 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> FIRE COMMISSIONERS, BOARD OF Herman Williams, Jr. President </td> <td> 401 E. Fayette Street (410) 396-3083 (410) 625-2699 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> FIRE DEPARTMENT Niles R. Ford, PhD Chief </td> <td> 401 E. Fayette Street (410) 396-3083 (410) 625-2699 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> GENERAL SERVICES, DEPARTMENT OF Steve Sharkey Director </td> <td> Abel Wolman Building Room 800 (410) 396-3704 (410) 385-2417 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> DOCKMASTER, OFFICE OF Fran Knauff Dockmaster </td> <td> 400 A Key Highway (410) 396-3174 (410) 396-1324 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> HEALTH, DEPARTMENT OF Dr. Leana Wen Commissioner </td> <td> 1001 E, Fayette St, (410) 396-4387 (410) 396-1617 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> HISTORICAL & ARCHITECTURAL PRESERVATION, COMMISSION FOR Thomas Liebel Chairperson </td> <td> 417 E. Fayette St, 8th Floor (410) 396-4866 (410) 396-5662 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Kathleen Gilbert Kotarba Executive Director </td> <td> 417 E. Fayette St, 8th Floor (410) 396-4866 (410) 396-5662 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> HOUSING AND COMMUNITY DEVELOPMENT, DEPARTMENT OF Paul T. Graziano Commissioner </td> <td> 417 E. Fayette Street Room 1346 (410) 396-3232 (410) 545-7771 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> HUMAN RESOURCES, DEPARTMENT OF Mary Talley Director </td> <td> 201 E. Baltimore Street (410) 396-1563/1565 (410) 396-1523 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> INDUSTRIAL DEVELOPMENT AUTHORITY Henry Raymond President </td> <td> City Hall Interdepartmental Room 454 (410) 396-4940 (410) 396-4236 FAX </td> <td></td> </tr> <tr> <td> INFORMATION TECHNOLOGY SERVICES BUREAU, (Dept. of Finance) Jerome Mullen Chief </td> <td> 401 E. Fayette Street, 3rd fl. (410) 396-6648 (410)-837-5415 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LAW, DEPARTMENT OF City Hall, George Nilson City Solicitor </td> <td> Room 101 (410) 396-8393 (410) 659-4077 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LEGISLATIVE REFERENCE, DEPARTMENT OF Avery Aisenstark Director </td> <td> City Hall, Room 626 (410) 396-4733 (410) 396-8483 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LIBRARY, ENOCH PRATT FREE Dr. Carla D. Hayden CEO </td> <td> 400 Cathedral Street (410) 396-5395 (410) 396-1321 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LIQUOR LICENSE COMMISSIONERS, BOARD OF Michelle Bailey-Hedgepeth Chairman </td> <td> 231 E. Baltimore St, 6th Floor (410) 396-4377 (410) 396-4382 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> MAYOR'S OFFICE Honorable Stephanie Rawlings-Blake Mayor </td> <td> City Hall Room 250 Dial 0 </td> <td>Interdepartmental</td> </tr> <tr> <td> Kaliope Parthemos Chief of Staff Administration </td> <td> Room 250 (443) 545-7987 </td> <td>Interdepartmental</td> </tr> <tr> <td> Kimberly Morton Deputy Chief of Staff </td> <td> Room 250 (410) 396-4876 </td> <td>Interdepartmental</td> </tr> <tr> <td> Kevin Harris Chief of Public Affairs </td> <td> Room 250 (443) 984-3734 </td> <td>Interdepartmental</td> </tr> <tr> <td> Dawn Kirstaetter Deputy Mayor, Offices of Health, Human Services, Education, and Youth </td> <td> Room 250 (410) 396-8954 </td> <td>Interdepartmental</td> </tr> <tr> <td> Robert Maloney Deputy Mayor, Offices of Emergency Management and Public Safety </td> <td> Room 250 (410) 396-4721 </td> <td>Interdepartmental</td> </tr> <tr> <td> Andrew Smullian Deputy Mayor, Offices of Government Relations and Labor </td> <td> Room 250 (410) 396-7208 (410) 269-0207 </td> <td>Interdepartmental</td> </tr> <tr> <td> Colin Tarbert Deputy Mayor, Offices of Economic and Neighborhood Development </td> <td> Room 250 (410) 545-6208 </td> <td>Interdepartmental</td> </tr> <tr> <td> Khalil Zaied Deputy Mayor, Offices of Operations </td> <td> Room 250 (410) 396-4725 </td> <td>Interdepartmental</td> </tr> <tr> <td> Caron Brace Press Secretary, Mayor’s Office of Communications </td> <td> Room 250 (410) 545-3406 </td> <td>Interdepartmental</td> </tr> <tr> <td> Sharon Pinder Director, Mayor’s Office of Minority And Women-Owned Business Development </td> <td> Room 250 (410) 396-3818 </td> <td>Interdepartmental</td> </tr> <tr> <td> CITISTAT, MAYOR’S OFFICE OF Mark Grimes Director </td> <td> City Hall 6th Fl. (410) 396-4721 (410) 625-8707 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> CRIMINAL JUSTICE MAYOR’S OFFICE OF Angela Johnese Director </td> <td> City Hall Room 334 (410) 396-9521 (410) 625-2136 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> EMPLOYMENT DEVELOPMENT, MAYOR’S OFFICE OF Karen Sitnick Director </td> <td> 417 E. Fayette St, Suite 468 (410) 396-3009 (410) 396-5219 </td> <td>Interdepartmental</td> </tr> <tr> <td> HUMAN SERVICES, MAYOR’S OFFICE OF Olivia Farrow, Esq. Director </td> <td> City Hall Room 250 (410) 396-7370 (410) 396-1046 </td> <td>Interdepartmental</td> </tr> <tr> <td> INFORMATION TECHNOLOGY, MAYOR’S OFFICE OF Jerome Mullen Acting Chief Information Director </td> <td> 401 E. Fayette St (410) 396-6648 (410) 837-5415 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> NEIGHBORHOODS, MAYOR’S OFFICE OF Gussener Augustus Director, Neighborhoods & Constituent Services </td> <td> City Hall Room 250 (410) 396-4735 (410) 396-1632 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> INSPECTOR GENERAL, MAYOR’S OFFICE OF Robert H. Pearre Inspector General </td> <td> City Hall Room 640 (443) 984-3690 (443) 837-1033 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> LABOR COMMISSIONER, OFFICE OF Deborah Moore-Carter Commissioner </td> <td> 417 E. Fayette Street Room 1405 (410) 396-4365 (410) 396-1526 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> MUNICIPAL TELEPHONE EXCHANGE (Comptroller Office) Simon Etta Acting Director, Communication Services </td> <td> 201 E. Baltimore Street 11th Floor (410) 396-4926 (410) 396-4547 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> MUNICIPAL ZONING AND APPEALS, BOARD OF David Tanner Director </td> <td> 417 E. Fayette St, Rm 1432 (410) 396-4301 (410) 625-8422 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> MUSEUM OF ART, BALTIMORE Doreen Bolger Director (410) 396-7153 FAX </td> <td> Art Museum Drive Baltimore, MD 21218 (410) 396-7100 </td> <td>U.S. Mail</td> </tr> <tr> <td> OCCUPATIONAL SAFETY, DIV OF (Dept. of Personnel) Doug Kerr Risk Manager </td> <td> 201 E. Baltimore St. Suite 200 (410) 396-5115 (410) 396-1071 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> OFF-STREET PARKING COMMISSION Sylvia H. Law Chairperson </td> <td> 417 E. Fayette St, Room 940 (410) 396-4753 </td> <td>Interdepartmental</td> </tr> <tr> <td> PARKS, DIVISION OF (Dept. of Rec. & Parks) Tom Jeanetta, Chief of Parks </td> <td> 2600 Madison Avenue (410) 396-7931 (410) 396-7945 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> PLANNING COMMISSION Wilbur Cunningham Chairperson </td> <td> 417 E. Fayette St, 8th Floor (410) 396-4327 (410) 244-7358 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> PLANNING DEPARTMENT Tom Stosur Planning Director </td> <td> 417 E. Fayette St, 8th Floor (410) 396-4327 (410) 244-7358 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> POLICE DEPARTMENT Anthony Batts Commissioner (410) 752-4970 FAX </td> <td> 601 E. Fayette Street (410) 396-2020 (From Centrex dial 15-2525) </td> <td>Interdepartmental</td> </tr> <tr> <td> POST OFFICE, MUNICIPAL (Comptroller's Office) (410) 396-4547 FAX </td> <td> 201 E. Baltimore St, 11th Floor (410) 396-4926 </td> <td>Interdepartmental</td> </tr> <tr> <td> PRINTING & GRAPHICS DIVISION (Dept. of Finance - Bureau of Purchases) Jeffrey Jolliffe Manager </td> <td> 111 N. Calvert Street Lower Level & 1st Floor (410) 396-5741 (410) 545-3765 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> PROMOTION, OFFICE OF William Gilmore Director </td> <td> 10 E. Baltimore Street (410) 752-8632 (410) 385-0361 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> PUBLIC WORKS, DEPARTMENT OF Rudy Chow, P.E. Director </td> <td> Abel Wolman Building (410) 396-3310 (410) 539-6119 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> PURCHASES, BUREAU OF (Dept. of Finance) Tim Krus City Purchasing Agent </td> <td> 231 E. Baltimore Street (410) 396-5700 (new address 6/15/99) (410) 396-1822 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> REAL ESTATE, DEPARTMENT OF (Comptroller’s Office) Walter Horton Real Estate Officer </td> <td> City Hall Room 304 (410) 396-4763 (410) 528-1437 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> REAL ESTATE DIVISION (Dept. of Law) David Ralph, Deputy City Solicitor </td> <td> City Hall, Room 101 (410) 396-3297 (410) 576-7203 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> RECREATION AND PARKS ADVISORY BOARD Howard Aylesworth President </td> <td> 2901 Druid Park Drive (410) 225-7896 (410) 225-9857 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> RECREATION AND PARKS, DEPARTMENT OF Ernest Burkeen, Jr. Director </td> <td> 3001 East Drive Druid Hill Park (410) 396-7900 (410) 889-3856 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> OFFICE OF RISK MANAGEMENT DIVISION OF OCCUPATIONAL SAFETY (Dept. of Finance) Douglas Kerr Risk Manager </td> <td> 401 E. Fayette Street 7th Floor (410) 396-4311 (410) 396-4227 (410) 396-7278 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> SHERIFF'S OFFICE John W. Anderson Sheriff (410) 727-3507 FAX </td> <td> Mitchell Court House 110 N. Calvert St, Room 104 (410) 396-1155 </td> <td>Interdepartmental</td> </tr> <tr> <td> SOCIAL SERVICES, DEPARTMENT OF David Thompson Interim Director </td> <td> 1910 N. Broadway St (443) 378-4600 (443) 378-4613 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> SOLID WASTE, BUREAU OF (Dept. of Public Works) Valentina Ukwuoma Bureau Head </td> <td> Abel Wolman Building Room 1000 (410) 396-5134 (410) 545-6117 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> SPACE UTILIZATION COMMITTEE Comptroller's Office </td> <td> City Hall, Room 304 (410) 396-4763 </td> <td>Interdepartmental</td> </tr> <tr> <td> STATE'S ATTORNEY'S OFFICE Honorable Marilyn Mosby, Esq. State's Attorney </td> <td> 120 East Baltimore St. 9th Floor Baltimore, MD 21202 (443) 984-6000 (443) 984-6258 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> SURPLUS PROPERTY DISPOSAL (Dept. of Finance Bureau of Purchases) Timothy Krus </td> <td> 231 E. Baltimore Street (410) 396-5726 (410) 396-1822 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> TRANSPORTATION, DEPARTMENT OF William M. Johnson Director </td> <td> 417 E. Fayette Street Room 512 (410) 396-6802 (410) 547-1036 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> TREASURY MANAGEMENT, BUREAU OF (Dept. of Finance) Steven Kraus, Chief </td> <td> 200 N. Holliday St, Rm 7 (410) 396-4752 (410) 396-5876 FAX </td> <td>Interdepartmental</td> </tr> <tr> <td> Alvin O. Hillard Executive Director (410) 752-3190 FAX (410) 545-0190 FAX </td> <td> 10 N. Calvert St, Suite 915 (410) 396-4835 </td> <td>Interdepartmental</td> </tr> <tr> <td> WATER & WASTE WATER, BUREAU OF (Dept. of Public Works) Kumasi Vines Acting Bureau Head </td> <td> Abel Wolman Building Room 300 (410) 396-3500 (410) 539-0955 FAX </td> <td>Interdepartmental</td> </tr> </tbody> </table> August 22, 2012 December 23, 2014

All City agencies are required to inform the Municipal Telephone Exchange of those public events, meetings, parades, involving the City or City officials as sponsors or participants, as well as special announcements, alerts, warnings that are intended for the general public. The Municipal Telephone Exchange is to be supplied a copy of all information disseminated by the agency relative to public events, news conferences, and city agency-related information of a timely nature that may prompt telephone calls from the public, such as immunization clinics for school children, essay/poster contests, special health screenings, parking fine amnesty month, annual tax sale, etc. Information on matters of public interest and concern must be accurate and timely. The provided information must include the date, location and hours of the event. A contact person and telephone number within the agency must be included. The following information should be available for internal use only by the Municipal Telephone Exchange, in case additional information is needed during non-business hours: the home telephone number of the contact person, a weekend contact, and name of the duty officer, if applicable. <table> <tbody> <tr> <td>After Hours Contact Person: ______________</td> <td>Contact #’s: __________________________</td> </tr> <tr> <td></td> <td></td> </tr> <tr> <td>Weekend Contact Person: ________________</td> <td>Contact #’s: __________________________</td> </tr> <tr> <td></td> <td></td> </tr> <tr> <td>Duty Officer: __________________________</td> <td>Contact #’s: __________________________</td> </tr> </tbody> </table> Agencies must notify the Municipal Telephone Exchange by MEMORANDUM (28-1418-5007), at least ten (10) days prior to the scheduled event or as soon as possible. A news release may also be sent if it contains the "required information" noted previously. When there are time changes, cancellations or other unanticipated situations, the Municipal Telephone Exchange must be notified immediately by telephone. This information should be confirmed by a memo as soon as possible. All notifications should be directed to: Municipal Telephone Exchange Communication Services Supervisor 201 E. Baltimore St., Suite 1100 Telephone: 410-396-1903 or 410-396-4926 Fax: 410-396-4547 Mtesupervisor@baltimorecity.gov April 9, 1998 June 15, 2012

This policy provides direction for flying flags at half-staff at city buildings. By Presidential Proclamation, the flying of the United States Flag shall be flown at half-staff in those city buildings where the flag is displayed. The Governor of the State of Maryland is the responsible official who determines when the State of Maryland Flag shall be flown at half-staff in those city buildings where the flag is displayed. The Mayor of Baltimore City is the responsible official who determines when it is appropriate for the City of Baltimore to recognize a solemn occasion by directing the flying of the City of Baltimore Flag at half-staff in all or designated city buildings. The Maryland flag shall be flown at half-staff whenever the U.S. flag is so flown. The Baltimore City Flag shall be flown at half-staff whenever the Maryland flag is so flown. In all cases, flags displayed on city property shall be flown in accordance with the U.S. Flag Code. When it is appropriate for the City of Baltimore to recognize a solemn occasion, the mayor shall direct that the City Flag be flown at half-staff in all city buildings. It may be appropriate for the Mayor to direct that the City Flag be flown at half-staff for a specified period in designated city buildings. The Mayor’s directive shall be forwarded to the Director of General Services, 8th Floor, Wolman Municipal Office Building, for subsequent instruction to the appropriate employees. The Governor of the State of Maryland is the responsible official who determines when the State of Maryland Flag shall be flown at half-staff in those buildings displaying the State Flag. The Department of General Services, after notification from the Governor’s office, shall notify all necessary offices relative to the proper display of the State Flag. The President of the United States is responsible for determining when the U.S. Flag shall be flown at half-staff. On Memorial Day, the U.S. flag is displayed at half-staff until noon only; then they are hoisted to the top of the staff. The United States Flag shall fly at half-staff for 30 days from the day of death of a President or former President; for 10 days from the death of for a Vice President, Chief Justice or retired Chief Justice of the United States, or Speaker of the House of Representatives; from day of death until burial of an Associate Justice of the Supreme Court, cabinet member, former Vice President, or Senate President Pro Tempore, Majority or Minority Senate Leader, or Majority or Minority House Leader; for a United States Senator, Representative, Territorial Delegate, or the Resident Commissioner of Puerto Rico on the day of death and the following day within the Metropolitan area of the District of Columbia and from day of death until burial within the decedent’s State congressional district, territory, or commonwealth; and for the death of the governor of the state, territory, or possession of the United States from day of death until burial within that state, territory or possession. The Department of General Services, shall notify all necessary offices relative to the proper display of the United States Flag. November 1, 1989 October 19, 2016

Two sets of laws govern the conduct of meetings by boards, commissions, and other public bodies of the City: <cite data-doc="City of Baltimore, Md., Code" data-path="|1">City Code Article 1</cite>, Subtitle 6; and State Government Article, Title 10, Subtitle 5. In case of any conflict, the State law applies except to the extent that the City law is "more stringent". The City law applies to "all meetings, regular and special" of all "boards or commissions in control of any department, bureau or other agency" of the City. The State law more broadly covers all "public bodies" (more fully defined in that law as any multi-member entity established by law, regulation, or executive order), whenever carrying out any "advisory function", "legislative function", "quasi-legislative function" (e.g., rulemaking), or other public business. The State law does not apply to a public body when carrying out a "judicial function", a "quasi-judicial function", or an "executive function" (other than land use matters, which are covered). The City law, on the other hand, applies notwithstanding the function being carried out. The Chairpersons of all boards, commissions, and other public bodies of the City are responsible for communicating and disseminating this policy to the members within 10 days of their appointments. Both State and City law generally require that all meetings be open to the public at all times. The City law permits the holding of an "executive session", but prohibits any resolution, rule, or regulation from being "finally adopted" at that executive session. State law, however, is far more restrictive for public bodies carrying out functions subject to the law's purview <ul> <li>No meeting or part of a meeting may be closed except for a very limited number of statutorily authorized reasons. These include, for example, the discussion of individual personnel matters, matters involving the acquisition of real property, and consultations with legal counsel “to obtain legal advice”.</li> <li>A meeting may be closed for one of these authorized reasons only on the recorded vote of a majority of the members.</li> <li>Before the meeting begins, the presiding officer must prepare a written statement of the reason and authority for closing the meeting and of the topics to be discussed and, later, must file the statement and a record of the vote in the minutes of the next open session, as a public record.</li> <li>If any person objects to the closing of a meeting, a copy of the written statement must be sent to the State Compliance Board. During a closed meeting, the public body may not act on or even discuss any other matter.</li> </ul> Both laws require that public notice be given of all meetings, whether open or closed. The State law requires that it be "reasonable advance notice" and that, "whenever reasonable", the notice must: <ul> <li>be in writing,</li> <li>include the date, time, and place of the meeting, and</li> <li>if appropriate, include a statement that a part or all of the meeting may be conducted in closed session.</li> </ul> The State law specifically authorizes any one of the following methods for giving public notice: <ul> <li>by delivery to the news media,</li> <li>by posting or depositing at a "convenient public location" at or near the place of the meeting (subject to prior notice that this method will be used), or</li> <li>by "any other reasonable method".</li> </ul> The City law similarly requires written notice of the date, time, and place of the meeting. It further specifies that the notice be given: <ul> <li>at least seven (7) days before the meeting, or</li> <li>for an emergency meeting, as soon as possible before or after the meeting.</li> </ul> City law requires the following method for giving notice: <ul> <li>by delivery to the Department of Legislative Reference for posting. (Paper or facsimile is accepted).</li> </ul> Under City law, if a board or commission fails to comply with the local notice requirements, "such meeting will be deemed to have no legal standing". If a meeting is canceled, notice of the cancellation should be given at least 48 hours before the scheduled time for the meeting. City law requires all boards and commissions to: <ul> <li>prepare written minutes of all meetings, and</li> <li>file a copy of the minutes with the Department of Legislative Reference within 60 days of the meeting or, if earlier, within 7 days of the next regularly scheduled meeting. (Paper or facsimile is accepted).</li> </ul> State law requires minutes to be prepared "as soon as practicable" after the meeting of a "public body", and requires that these minutes “reflect": <ul> <li>each item considered,</li> <li>the action taken on each item, and</li> <li>each vote that was recorded.</li> </ul> For any closed meeting, the State law requires that the minutes for the next open meeting include: <ul> <li>a statement of the time, place, and purpose of the closed meeting,</li> <li>a record of each member's vote for closing the meeting,</li> <li>a citation of the legal authority for closing the meeting, and</li> <li>a listing of the topics discussed, persons present, actions taken.</li> </ul> The Department of Legislative Reference is located at 626 City Hall, Baltimore, MD 21202; telephone: 410-396-4730, fax: 410-396-8483. April 9, 1998 October 16, 2003

It is the responsibility of all City employees to look for problems involving all types of public services and to report these conditions promptly. Such problem areas include abandoned vehicles, clogged storm drains, missing traffic signs, dead animals, health violations, etc. Emergency problems, such as broken water mains, malfunction of traffic signals, flooding, etc., should be reported immediately by telephone or radio. Telephone - Supervisory personnel who have been issued cell phones, Smartphones or Blackberries, should report issues directly to City's One Call Center by dialing 311 or 443-263- 2220. Radio - Other personnel who carry radios can radio to their yard and have the clerical staffs there enter the service requests. Clerical staffs should report issues directly City’s One Call Center by dialing 311 or 443-263-2220. All City agencies must prepare and maintain lists of: (1) all persons assigned City automobiles and trucks; and (2) all persons who use City cars or personal vehicles on a regular basis to conduct City business. Such lists must be kept up-to-date and both lists referenced above, (1) and (2), shall be periodically updated and emailed by Agency to Office of Risk Management/Department of Safety by January 30th of each year as well as by June 30th of same year so that all updates of personnel are known to those agencies charged with monitoring driving responsibilities. Persons named on the above lists will be expected to make full use of the City's complaint system. June 15, 2012 October 19, 2016

This policy applies to all City employees (Civil Service and non-Civil Service). The purpose of this policy is to outline the major responsibilities of the Office of Risk Management/Division of Occupational Safety (Department of Finance), agency heads, agency safety personnel, and all City employees in accomplishing the objectives of the City of Baltimore Safety Program. The Office of Risk Management/Division of Occupational Safety (ORM/DOS) is responsible for developing and administering a Citywide Safety Program for the prevention of accidents, illnesses, and injuries. This responsibility includes: <ul> <li>Developing and monitoring safety programs in City agencies, boards, and commissions.</li> <li>Working with agency safety personnel to assure the effectiveness of their safety programs.</li> <li>Ensuring compliance with City safety policies, and state and federal occupational safety regulations by agencies, boards, and commissions.</li> <li>Advising the Mayor, the Director of Finance, and agencies on safety matters, laws, and regulations.</li> <li>Investigating and reporting occupational injuries and illnesses, and maintaining a record system of such cases.</li> <li>Maintaining relationships with appropriate regulatory agencies and organizations (example - DOS Liaison maintains a relationship with the Maryland Occupational Safety and Health Administration (MOSH).</li> <li>Maintaining relationships with appropriate City contracted-with firms (legal and non- legal), companies, and agencies, including but not limited to insurance companies, brokers, etc. to ensure that accurate records of assigned to cases are maintained, discussed periodically (with ORM/DOS personnel) as necessary, and current, as appropriate.</li> <li>Developing and maintaining professional educational programs for all safety personnel and City supervisors (where applicable).</li> <li>Issuing the City of Baltimore Driver Permits and monitoring driver status and compliance with regulations and City policy. See <cite data-path="§AM-501-2">AM-501-2</cite>.</li> </ul> Agency heads are responsible for the safety of their personnel and for ensuring that all personnel within their agencies comply with the City of Baltimore Safety Program. Under the direction of their agency heads, safety personnel are responsible for conducting and implementing their agencies' safety programs. Authorized safety personnel shall be responsible for maintaining and timey keeping up to date any and all required and/or suggested credentials which authorize he/she to instruct safety related courses to City employees, agencies, boards, and commissions. All City employees must comply with the City of Baltimore Safety Program by following safe practices, obeying all safety rules, and taking an active role in promoting safety within their work areas. For additional information, contact the Office of Risk Management/Division of Occupational Safety, Department of Finance, at 410-396-4311 or 410-396-5115. Office of Risk Management Division of Occupational Safety 401 E. Fayette Street, Suite 700 Baltimore, MD 21202 Telephone – Main Lines = 410-396-4311 or 410-396-5115 Fax – Main Lines = 410-396-7278 or 410-396-1071 April 13, 2012 October 19, 2016 OSHA – U.S. Department of Labor – Proposed Safety and Health Program Rule – 29 CFR 1900.1 – Safety Program Outline provided to authorized agency personnel during Agency Supervisor’s Training provided by ORM/DOS; Training is available upon request to ORM/DOS and must be a class of ten (10) or more people.

The Department of Human Resources administers a monthly orientation program for new employees, which provides information to assist them in selecting health insurance, retirement options and financial resources. The program also covers the City's personnel policies and procedures including attendance, leave and work performance. Specific topics covered during the program's full-day session include: <ul> <li>Employee Health Benefits</li> <li>Employee Assistance Program</li> <li>Occupational Safety</li> <li>Attendance Standards Policy</li> <li>Workplace Violence Policy</li> <li>Substance Abuse Policy</li> <li>Sexual Harassment Policy</li> <li>Office of the Inspector General: Prevention of waste, fraud, abuse, and misconduct in City government</li> <li>City of Baltimore Deferred Compensation Plan</li> <li>Municipal Employees Credit Union</li> <li>Pre-Retirement Education</li> <li>Union Information</li> </ul> All new permanent employees are scheduled to attend the orientation program within the first 60 days of their employment. Employees will be notified in writing of the date and location of their scheduled program. Agency Human Resource Representatives will also be notified of the date and location of the orientation programs scheduled for their employees. Employees must complete the registration form and submit it to their supervisor prior to attending orientation. The supervisor must then sign-off and fax it to DHR Training Division at 410-545-3289. August 19, 1997 March 5, 2008

When a City agency engages in construction work which spans, crosses, or is adjacent to railroad rights-of-way, it may be necessary for railroad employees to be at the construction site to perform various functions (e.g., coordinating train timetables with construction schedules, taking measures to protect railroad property from accidental damage, etc.). In such cases, the City may be required to reimburse the railroad for the work performed by these railroad employees. The City will negotiate labor surcharge rates with the railroads based upon the rates set forth in the Federal Highway Administration's "Federal Aid Highway Program Manual". The following extract from this document must be consulted when negotiating such contracts. For additional information or interpretation of the rates, contact: Department of Transportation, 417 E. Fayette Street, 5th floor. July 22, 1997 October 26, 2016

This policy should be used as a guide in order to assist in emergency preparedness of City agencies. Agencies are encouraged to use their best judgment in determining the fair and reasonable level of emergency preparedness. All City agencies are required to develop a Continuity of Operations Plan (COOP) in coordination with the Mayor’s Office of Emergency Management (MOEM). Agencies are also required to appoint a COOP Coordinator who acts as a point of contact in developing the Continuity of Operations Plan. A Continuity of Operations Plan should include, at a minimum:Privacy Statement Record of Changes Record of Distribution Basic Plan (including an executive summary, a promulgation statement, COOP coordinator, and reference documents) Concept of Operation (including organization and assignment of responsibilities, standard operation procedures, essential functions, disaster intelligence needs, and major scenarios) Direction, Control and Coordination Communications Budget and Acquisition of Resources Plan Development and Maintenance Agencies should coordinate with the Mayor’s Office of Emergency Management (MOEM) to develop a comprehensive Continuity of Operations Plan. Agencies should also revise the plan as necessary to keep the plan current. All questions concerning emergency preparedness should be addressed to the MOEM, which prepares the City and the public for emergencies, coordinates interagency response and recovery, and implements a comprehensive program of disaster mitigation, preparedness, response, and recovery. October 10, 2012

This policy establishes guidelines for the Innovation Program. The Innovation Program consists of two parts: the Innovation Fund and the Employee Rewards Program. Innovation Fund The purpose of the Innovation Fund (the Fund) is to provide seed money that will lead to improved results, reduced ongoing operating costs, and/or new revenue. City agencies or quasi-City agencies may apply for Innovation Fund loans by submitting proposals to the Innovation Program Committee. Grantees are not eligible to apply directly for Innovation Fund money, but can partner with eligible agencies. Innovation Fund proposals are separate from normal operating budget proposals. Innovation Fund investments are one-time loans. Awarded funds must be paid back to the Fund by the agency so that monies are available for future awards. Any follow-on funding will be available on a competitive basis in future years’ regular operating budget processes. The Fund seeks proposals that demonstrate a positive Return on Investment (ROI) through reduced operating costs and/or new revenue. Proposals that improve results, but do not reduce costs and/or increase revenue should be advanced through the regular budget proposal-making process. Proposals which do not demonstrate a positive ROI are not eligible for an Innovation Fund investment. <ul> <li>An investment that leads to reduced operating costs produces cumulative operating</li> <li>savings within five years of implementation that exceed the initial investment.</li> <li>An investment that leads to increased revenue may be as a result of better performance</li> <li>such as leveraging new funding sources, more fees collected due to increased</li> <li>effectiveness, or the implementation of new fees due to a change in service delivery.</li> </ul> Operating cost savings realized during the first two repayment years will be split between the agency and the Innovation Fund, in equal shares. The agency shall use its share of savings to fund projects which conform to the requirements of investments made hereunder and such use shall be certified in detail to the Innovation Fund Committee prior to commencement. Savings during subsequent years shall go to the Innovation Fund, until the Innovation Fund has been repaid 100% of the investment, after which time, 100% of the savings shall go to the General Fund. Operating savings will be certified by the Bureau of the Budget and Management Research (BBMR), and agencies that receive Innovation Fund monies will be expected to report on their progress to BBMR quarterly. Upon approval by the Mayor, BBMR will draft a Letter of Agreement specifying funding amount and use, funding terms, deliverables, schedule, and project monitor and manager. Both the Budget Director and agency head must sign the Letter of Agreement to acknowledge the terms and conditions of the funds issued. Employee Rewards Program The Employee Rewards Program is designed to: <ul> <li>Encourage employees to suggest creative and divergent solutions to problems facing the City and formulate improvements to existing operations and procedures.</li> <li>Reward employees whose suggestions are adopted.</li> </ul> This program applies to all City employees except those whose job responsibilities involve the investigation of methods to improve operations or services and supervisory personnel if the suggestion involves operations that they have the authority to change. Employees may suggest ways to improve customer service, employee relations, administrative procedures, operations, equipment, production methods, safety measures, or other aspects of the work environment. Their suggestions must result in significant savings in terms of time, money, or materials, solve an operational problem, increase revenue, or greatly increase customer service or other work performance. Suggestions may be made by an individual employee or jointly by two or more employees. The minimum savings or increase in revenue considered will be $50,000. Generally, awards will amount to 1% of the anticipated savings or increased revenue, up to a maximum of $5,000. For cost-neutral service quality improvements chosen as Rewards Program winners, awards of $500 may be made. The Innovation Program Committee's (or Board of Estimates’) decision on any matter related to innovation submissions, including the amount of any award, is final and may not be the subject of a grievance. Additional non-cash awards, such as tickets, gift certificates, or compensatory time, may be also be presented to Rewards Program winners. Awards shall be charged to accounts of those departments receiving the improvements or savings, as determined by the Committee and are subject to any applicable taxes. All prize awards are subject to the availability of funds. Each suggestion is treated confidentially. The name(s) of employee(s) are released only with the employee(s)’ consent. Only the control number assigned by BBMR identifies the submission. BBMR vets each submission for completeness, sending responses to participants to ensure that they know that their ideas have been received and that they meet the submission criteria. Innovation Fund The amount budgeted for the Innovation Fund is at the discretion of the Mayor and City Council. Proposals must be for loans of $100,000 or greater. Funding for investments of less than $100,000 must be requested and justified within a regular operating budget proposal process. Employee Rewards Program Cash awards may be made to an employee whose suggestion is adopted. Awards for group suggestions are distributed evenly among the members of the group. When two or more similar suggestions are submitted, only the one received first is eligible for a cash award. If sufficiently similar suggestions reach BBMR on the same day, any award is shared equally among all the employees whose suggestions were similar. If a suggestion is rejected without award and the same suggestion is submitted and adopted within three years, the employee who made the original proposal will also be eligible for an award. Awards are generally funded by the agency to which the idea is applied, and are subject to any deductions required by law. Proposals for the Innovation Fund and Employee Rewards Program will be reviewed by the Innovation Program Committee, chaired by the Director of Finance and consisting of the Director of Human Resources, the CitiStat Director, and three individuals appointed by the Mayor. Innovation Fund The Innovation Program Committee will rank proposals based on the following criteria, in order of importance: Disruptive Innovation. The Fund seeks proposals that disrupt the status quo way of addressing a challenge or delivering a service, and offer a compelling and game-changing solution. Not all innovative ideas are new. Applicants are encouraged to apply existing, proven ideas which have been funded and applied by others (e.g., philanthropic partners, educational institutions, business practices) but not used by our agencies at all or to scale. Sustainability. The Fund seeks proposals that create sustainable improvements lasting for many years beyond the initial investment. Projects that provide a one-time “bump” in results but then revert back to the base level of performance will not be eligible for funding. The Innovation Fund will not provide funding beyond the initial investment. If the investment is for a pilot or demonstration project, any follow-on funding will be subject to a competitive process in future years’ regular operating budget cycles, and applicants should demonstrate how future funding may be obtained either from the regular operating budget or from external sources, or both. Leverage. The Fund seeks proposals that partner the City with other investors, such as foundations, businesses, and State and federal agencies who want to join us in promoting innovative solutions to our toughest challenges. Proposals that demonstrate strong potential for such partnerships, such as proposals seeking to leverage external dollars through a “last-in investment” by the City will receive priority consideration. Customer Service Focus. The Fund seeks proposals that focus on providing excellent customer service. Applicants should think of customers broadly. Internal customers could include other City agencies or City staff members. External customers could include citizens, businesses, vendors, or other potential users of City services. Based on these criteria and available funding, the Committee will make loan recommendations to the Mayor for final approval. Employee Rewards Program This Committee examines all suggestions and determines their merit and financial impact. The Committee may authorize cash awards, commensurate with anticipated savings or increased revenue. Eligible innovations would be limited to those that are: original to the City of Baltimore not currently being developed in the City implementable in the current context of the City of Baltimore scalable in their capacity to be expanded either in scope or to new challenges quantifiable in their impact The Committee judges ideas on a uniform scorecard to ensure fairness of judging. Innovation Fund Agencies requesting Innovation Fund monies must submit a two part application. A standard template will be provided by BBMR including a narrative portion in a Word document and an Excel spreadsheet. Innovation Fund Proposals should: <ul> <li>Clearly demonstrate how they are going to pay their Innovation Fund award back to the Fund, and over what period of time.</li> <li>Clearly demonstrate the benefits, including how they advance the Mayor’s Priority Outcomes and goals; how costs will decrease; how performance will improve; and how revenue will increase.</li> <li>Not simply espouse the benefits, but “unpack” the projections with data sources and clear Assumptions.</li> <li>Not be wish lists. They should reflect thoughtful, strategic use of funds for a specific purpose and benefit.</li> </ul> Employee Rewards Program Individuals or groups must submit suggestions to InnovationProgram@baltimorecity.gov from their City email account by the established deadlines. The submission would be in the form of a word processing document containing responses to the following items: <ul> <li>First Page: Contact Information (1 Page).</li> </ul> Name, job title, department/bureau/division/section, interdepartmental address, telephone number, and email address. If a group of employees submits the suggestion, one member must be designated as the contact person. Submission date. <ul> <li>Second Page: Innovation Description (Maximum of 3 pages).</li> </ul> What is the title of the proposed innovation? Innovation Type (Choose one): Costs savings, Revenue enhancement, or Cost-neutral service improvement? What is the current problem or situation that the innovation addresses? What is the innovation and how does it address the problem? What would this innovation cost to implement? What barriers to implementation exist? What is the scope of the infrastructure or services affected by the proposed innovation? Could the innovation’s core concept be expanded to other functions in the City? What would be the measure of the innovation’s success, if implemented? What level of success (in dollars, time saved, etc.) would the innovation be likely to achieve? What is the timeframe for reaping these benefits? <ul> <li>Email completed submission to InnovationProgram@baltimorecity.gov from the contact person’s City email address. The email should be titled: Employee Rewards Program Submission – [Contact Person’s Name] – [Date of Submission]</li> <li>Any additional attachments (sketches, charts, etc.) should be included in this email as attached electronic files.</li> <li>Retain a copy of the submitted documents.</li> </ul> The Bureau of the Budget and Management Research (BBMR) has overall responsibility for administering the program. In administering the Innovation Fund, BBMR provides the standard template of application, informs agencies of the Innovation Fund Committee’s decision, and evaluates quarterly reports provided by agencies being awarded Innovation Fund monies. In administering the Employee Rewards Program, BBMR informs the employee of the assigned control number, the date of receipt, and the expected date of consideration by the Innovation Program Committee. BBMR also oversees the recognition of accepted suggestions and presentation of cash awards and prepares quarterly reports on the program for the Mayor. February 18, 2008 October 17, 2012

Because Baltimore City Hall is listed on the National Register of Historic Places as one of the country's historic and architectural treasures, certain guidelines have been established for appropriate use of the building. Also, security measures are in place for safety reasons and must be adhered to by all visitors, employees, and elected officials. Because of security measures, all tours must be pre-arranged. The Curator for City Hall, Office of the Mayor, schedules all tours of City Hall and makes arrangements with security personnel. Any group or individual interested in touring City Hall may contact the Curator at 410-396- 4947. The assembly rooms in City Hall are restricted to use by City agencies. Assembly Rooms include the Rotunda, the City Hall Courtyard Galleries, the Curran Room and the Reeves Room. The Rotunda and the City Hall Courtyard Galleries may be scheduled by contacting the Curator at 410-396- 4947. Use of these rooms by non-City government groups or individuals will not be considered. The Curran Room and the Reeves Room are scheduled by the City Council President’s Office by contacting 410-396-4804. City personnel sponsoring use of assembly room space in City Hall must notify the Mayor’s Executive Protection Unit in adequate advance of the usage and provide pertinent information. For additional information on the requirements, contact the Executive Protection Unit at 410-396-4373. All members of groups and/or city employees attending functions in City Hall assembly rooms must comply with the security measures posted at the entrance of City Hall, including presenting photo identification upon request. No solicitation in City Hall is permitted except for programs specifically sanctioned by the City Administration, e.g., U.S. Savings Bonds, Combined Charities, etc. May 18, 2012 October 26, 2016

Because Baltimore City Hall is listed on the National Register of Historic Places as one of the country's historic and architectural treasures worthy of preserving, certain guidelines have been established for maintaining the visual integrity of the building. In order to preserve the historical and architectural integrity of City Hall, the Curator for City Hall, Office of the Mayor, is charged with approving all additions, deletions, or changes to the architectural or decorating scheme for City Hall. The following requests must be submitted to the Curator: <ul> <li>Physical alteration to the building</li> <li>New or replacement furniture and accessories, such as waste receptacles</li> <li>Artwork, plaques, or signs in spaces other than private offices</li> <li>Exhibits and displays</li> </ul> Any agency interested in new or replacement furniture for City Hall must contact the Curator’s Office at 410-396-4947. The requesting agency is responsible for the cost of the new or replacement furniture. Unauthorized furnishings (desk, lamps, chairs, tables, etc.) are subject to removal by the Bureau of General Services, Department of Public Works. Employees may display pictures, plaques, diplomas, etc. appropriate for a government work environment in their private offices or work areas. Employees are responsible for providing and framing artwork for their private offices. This applies to any photographs, certificates, etc., acquired through employment with the City of Baltimore. However, if these objects are to be placed on the wall, assistance must be obtained from the Office of the Curator for City Hall. No decals, bumper stickers, lettering including employee names, etc. are to be placed on office doors or adjacent glass panels because of the difficulty of removing them and possible damage to these surfaces. Standards have been established for mounting of maps and bulletin boards intended for the common use of employees in a particular work area. Agencies are responsible for the cost of these items. City Hall maintenance personnel can assist in the hanging of large bulletin boards. No poster or fliers are to be mounted on any surfaces in public spaces such as elevator walls, wood paneling, etc. unless authorized to do so by the Curator’s Office because of possible damage to the marble and wood walls with the use of various tapes and mounting glue. All exhibits and displays are scheduled through the Mayor’s Office. October 16, 2003 May 18, 2012

This policy applies to all City signs and banners placed on or over the City right-of-way which are for the purpose of informing the public. Examples of such signs and banners are: <ul> <li>Directional signs;</li> <li>Community signs;</li> <li>Street banners announcing events; and</li> <li>Building identification signs.</li> </ul> Excluded from the scope of this policy are street identification signs, traffic control signs, e.g., No Parking, No Stopping, Left Turn Only, etc., and legally permitted commercial signs. Signs covered by this policy must be approved by the City’s Signing Committee prior to the formation of any contractual agreements, fabrication of signs, or installation, removal, or repair of signs. The Bureau of the Budget and Management Research must certify all SIGN AUTHORIZATION REQUESTS (28-1458-5129) for availability of funds. There are two categories of signs. PERMANENT - - a sign which does not have an anticipated date of removal. TEMPORARY - - a sign which has an anticipated date of removal. Signing Committee The Signing Committee is appointed by the Mayor and is responsible for: <ul> <li>Contacting the appropriate City agencies, boards, and commissions to obtain sign approvals as required by <cite data-doc="City of Baltimore, Md., Charter">the City Charter</cite>, City Code, ordinances or other legal authority.</li> <li>Evaluating SIGN AUTHORIZATION REQUESTS (28-1258-5068) based on the following criteria:</li> <li>Durability;</li> <li>Public safety;</li> <li>Necessity; and</li> <li>Quality of design.</li> <li>Processing all SIGN AUTHORIZATION REQUESTS in accordance with this policy, to include approving or disapproving such requests.</li> <li>Ordering the repair or removal of signs which are:</li> <li>Duplicated or made obsolete by other signs or sign systems;</li> <li>Deteriorated in appearance or structure; and</li> <li>Detrimental to the public health or welfare.</li> </ul> The Department of Transportation is responsible for evaluating all SIGN AUTHORIZATION REQUESTS. In addition, the Department: <ul> <li>Determines the best location for the requested sign;</li> <li>Obtains clearance and approvals from utility and City agencies</li> <li>Processes all SIGN AUTHORIZATION REQUESTS in accordance with this policy to include approving or disapproving such requests;</li> <li>Coordinates sign repair requests reported by telephone and directly to the Department.</li> </ul> To request installation, removal or repair of a sign, a SIGN AUTHORIZATION REQUEST must be prepared and submitted to the Signing Committee, Attn: Commissioner of Transportation, 5th floor, 417 E Fayette Street. Signs which need repair should be reported to the Department of Transportation by telephone. The Department of Transportation will then prepare the required SIGN AUTHORIZATION REQUEST. SIGN AUTHORIZATION REQUESTS must be submitted at least 2 MONTHS prior to the date that action is required. July 20, 1989

This policy directs actions to be taken by City agencies/employees in the event of spilled or leaked materials, which are hazardous or toxic in Baltimore City. A City employee involved with or witnessing spillage or leakage of hazardous materials (oil, fuel, chemicals, elemental mercury etc.) must immediately notify the Fire Department (Dial 911) and his/her supervisor. The following information should be reported to the Fire Department: <ul> <li>the location of the incident.</li> <li>the general conditions at the scene.</li> <li>the type and quantity of materials spilled or leaked.</li> <li>the number of person(s) affected.</li> </ul> An employee reporting such an incident must comply with all instructions issued by the Fire Department in regard to the incident until the Fire Department responds. Before any statement is released for dissemination to the public, the Mayor’s Office and appropriate City agency heads or designees must be notified. The Baltimore City Fire Department will be the lead agency at any hazardous materials incident in Baltimore City. The control measures at any known or suspected hazardous materials incident shall include hazard identification, risk analysis, atmospheric and product monitoring, and mitigation of the incident in accordance with all local, state and federal regulations. Utilization of additional city, regional, state or federal resources will be determined by the incident commander. March 16, 2005 May 18, 2012

This policy concerns obtaining security services for use in City-Owned/Operated Facilities. The options available to agencies desiring security services consist of the following types of security personnel: <ul> <li>City Protection Officers, i.e., off-duty City Police Officers.</li> <li>Private security guards.</li> </ul> An agency head must request security services by completing a REQUEST FOR SECURITY SERVICES. This form is available from: Facilities Security Administrator (410-396-2141) c/o City Owned Facilities/Overtime and Special Events Unit Baltimore City Police Headquarters 601 E. Fayette Street Within 10 work days after receipt, the agency head must return the form to the Facilities Security Administrator for development of a security requirement report. This report will be attached to the form and forwarded to the Prequalification Standards Committee (PSC) for action. Upon approval of security services by the PSC, the requesting agency will be notified indicating whether services will be provided by City Protection Officers, private security guards, or by a combination thereof. When security services are to be provided through the use of City Protection Officers, the Facilities Security Administrator will implement the security plan. When services are to be provided by private security guards, the agency must send a PURCHASE REQUISITION (28- J 448-5125), approved by the agency's budget analyst, to the Facilities Security Administrator who will forward the approved REQUEST FOR SECURITY SERVICES form with the PURCHASE REQUISITION to the Bureau of Purchases. Rates charged for security services will vary depending upon the type of security personnel approved by the PSC. The average overtime rate for Po1ice Officers is $32 an hour; however, the actual rate will vary depending on the individual officer detailed. The rate for private security guards will range from $15 to $25 an hour. Agencies may obtain current rates by contacting the Administrator. When City Protection Officers are to be utilized, agencies will be charged by a JOURNAL ENTRY (28-1428-5020). When private security guards are to be utilized, agencies must submit a DEPARTMENTAL RECEIVING NOTICE FOR PARTIAL SHIPMENT (28-1428-5019), matched with the Purchase Order, to Accounts Payable, Bureau of Accounting and Payroll Services, 401 E. Fayette St. All requests for security and the use of such services must comply with the provisions of this policy. Failure to comply with this policy may result in adverse administrative action by the PSC. All City personnel are directed to report cases of noncompliance with this policy by written MEMO (28-1418-5007) to the Facilities Security Administrator. The PSC, formally known as the City-Owned/Operated Facilities Protection Pre-qualification Standards Committee, has been appointed by the Mayor and consists of the Police Commissioner and the City Purchasing Agent. The routine work of the PSC will be directed through the "City-Owned/Operated Facilities Administrator," also referred to as the Administrator in this policy. The PSC is responsible for: <ul> <li>Determining the type of security personnel to be assigned to agency facilities.</li> <li>Type of security protection needed.</li> <li>Agency's ability to fund the type of security personnel-requested.</li> <li>Public perception.</li> <li>Need for trained law enforcement professional.</li> <li>Requirements for special security equipment.</li> <li>Reviewing and approving or disapproving all agency requests for security services.</li> <li>Pre-qualification of contractors capable of providing security services as specified by</li> <li>Renewal of contracts every two (2) years to include qualification or disqualification of contractors capable of providing security services specified by contract.</li> <li>Approval of time extensions for security services or terminating security services for cause prior to the designated stop date.</li> </ul> Agencies are responsible for: <ul> <li>Determining the need for security services.</li> <li>Obtaining approval from the PSC to obtain security services.</li> <li>Evaluating the effectiveness of services.</li> <li>Reporting all complaints to the Administrator.</li> <li>Notifying the Administrator by MEMO (28-1418-5007) of need to terminate security services for cause prior to the requested stop date or need to extend security services beyond the requested stop date. Thirty (30) calendar days’ notice is required for either of the alternatives.</li> <li>Obtaining approval/disapproval of expenditures of funds from the Bureau of the Budget and Management Research.</li> </ul> The Baltimore City Police Department’s officer who has been designated as Administrator will administer the City-Owned/Operated Facilities Protection Program. The Administrator is responsible for: <ul> <li>Coordinating security requests for the Committee actions.</li> <li>Coordinating a security requirement report on the Agency security request.</li> <li>Daily operation, administration, and follow-up activities of the protection program, including any complaints relative to this policy.</li> </ul> Questions relating to the protection program should be directed to the Administrator, c/o Overtime and Special Events Unit, Baltimore City Police Headquarters, 601 E. Fayette Street. Requesting Agency shall provide a copy of the APPROVED Request for Security Services to Department of Finance, Office of Risk Management, Division of Occupational Safety, 401 E. Fayette Street, 7th Floor, Baltimore, MD 21202 or FAX to 410-396-7278. March 11, 2004 October 19, 2016

The City of Baltimore (“City”) is committed to responsible stewardship of the City’s information technology (“IT”) resources. To achieve this objective, the City created this Technology Acceptable Use Policy (“Policy”) to ensure compliance with best practices in managing IT resources. This Policy will improve the City’s ability to serve the community, strengthen resident data protection, and mitigate the impact of future cyberattacks. Use of City’s IT resources may provide user access to valuable organizational resources, to sensitive and critical data, and to internal and external networks. Use of the City’s computer and network resources is a privilege. The City expects users of the City’s IT resources to act in a responsible, professional, ethical, and law-abiding manner. This Policy establishes safeguards and controls to prevent the loss, abuse, and theft of information, data and equipment owned by or leased to the City. Adherence to this Policy promotes the mitigation of financial loss related to IT security incidents and the likelihood of personal or sensitive information loss. The agency head or designee bears responsibility for implementing this Policy. This Policy applies to the City of Baltimore’s computing, networking, digital technology, operational technology (“OT”), supervisory control and data acquisition (“SCADA”), telephony, digital assets and digital files or information that may be owned, leased, or managed by the City (“City IT resources”). This Policy applies to all users of the City’s IT resources. Specifically, this Policy applies to anyone that obtains access to the City’s IT resources including individuals who connect to the City’s IT resources by wire or wirelessly using personally owned devices. Individuals covered by this Policy are collectively referred to as “users” and include full and part-time employees, contractors, interns, partners, visitors, and customers. Users of the City’s IT resources are granted access to certain IT resources that are required to perform work duties, including access to computer systems, servers, software, databases, files, folders, documents, telephony, email, voice mail systems, smart phone applications, and the internet. Users are responsible for knowing, understanding and following this Policy. Users are responsible for exercising common sense and good judgment in adherence of this Policy. An action deemed technically possible does not mean that it is appropriate or permitted. Users are responsible for knowing, understanding, and following all data protection and privacy laws, regulations, and industry standards that apply to their job duties. The City and its users are responsible for the safe handling and protection of sensitive data as required by any applicable laws, regulations, or industry best practices. Examples of data protection laws, regulations, and industry best practices include the Health Information and Portability Accountability Act (“HIPAA”), the Criminal Justice Information Services (“CJIS”), and the Payment Card Industry Data Security Standard (“PCI”). In addition, users are responsible for knowing, understanding and following the prohibitions on disclosure found in the Maryland Public Information Act and other federal, state, and local privacy laws. Agencies are responsible for ensuring users are trained on any relevant data protection regulations or best practices that apply to their job duties. As representatives of the City, users are responsible for all content created utilizing the City’s IT resources including emails, texts, chats, audio, voice mail, faxes, images, whether digital or hard copy. Creating fraudulent, harassing, or sexually explicit content is prohibited. Content that may be inappropriate or offensive based on race, sex, religion, national origin, physical attributes, disabilities, sexual preferences, age, or other characteristics protected by law are prohibited. Users are required to report offensive content to their supervisors or Human Resources. Users shall not create or transmit content under an assumed name or attempt to obscure the origin of any content. <ul> <li>Only use authorized IT resources specific to stated job functions or responsibilities.</li> <li>The City will provide users with a unique username that contains identifiable information individual to each user. Specifically, each username contains the first and last name of the user that appears in the Human Capital Management system.</li> <li>Users shall adhere to the City’s password policy, which requires:</li> </ul> <ul> <li>Users must protect all passwords used to secure the City’s IT resources against unauthorized access and use. Never share a password with anyone.</li> <li>Users are responsible and accountable for appropriate use of all IT resources assigned to them.</li> <li>The City’s IT resources shall only be used for City business. Incidental personal use of the system may be permitted if it:</li> </ul> <ul> <li>Users shall not use the City’s IT resources for personal gain or advancement of a user’s own personal views; to operate a business; political campaigning; fund raising; or to solicit non-City business.</li> <li>Sending chain letters, mass mailings, jokes, comics, or non-job-related computer graphics is prohibited.</li> <li>Users shall not provide resources or other forms of assistance that facilitate any unauthorized access to the City’s IT resources.</li> <li>The City is bound by contractual and licensing agreements with regard to third-party resources, such as software programs. Users must comply with all such agreements when using third-party resources.</li> <li>Users shall not attempt to access or provide resources to access restricted portions of the network, an operating system, security software, or other administrative applications without appropriate authorization by the system owner or administrator.</li> <li>Users shall comply with the policies and guidelines for all of the City’s IT resources to which they have been granted access. When other policies are more restrictive than this Policy, the more restrictive policy governs.</li> <li>Users may not engage in deliberate activity to degrade the performance of the City’s IT resources, deprive an authorized user access to the City’s IT resources, obtain extra City IT resources beyond those allocated, or circumvent the City’s IT resources security measures.</li> <li>Users shall not attempt to bypass any security control unless they have been specifically authorized to do so, in writing, by the Chief Information Officer (“CIO”) or the Chief Information Security Officer (“CISO”).</li> <li>Users who are provided with City-issued devices, such as desktops, laptops, phones, hotspots, or any other device, are responsible for taking care of each device and returning each device to the City in good working order when it is time for a device refresh or upon completion of employment or their contract. Good working order includes not wiping the City’s data from the device or preventing City IT administrators from accessing the device upon return. <cite data-path="§AM-241-2-1">AM-241-2-1</cite> provides the City’s policy for returning equipment and <cite data-path="§AM-241-2-2">AM-241-2-2</cite> provides a checklist.</li> </ul> minimum of 12 characters; at least 1 lower-case letter; at least 1 upper-case letter; at least 1number; and at least 1 special character. is done on the user’s personal time during a lunch break or another manager approved break; does not consume more than a trivial amount of City IT resources that could otherwise be used for City business; does not interfere with a user’s’ productivity; does not take the place of any City business; and does not otherwise violate this Policy, or any other applicable law, regulation, or procedure. <ul> <li>Software – A user shall not install applications obtained from outside sources on the City’s IT resources. Software or applications that have not been vetted or reviewed by BCIT may contain malicious software (malware). In addition, the City must abide by software vendor license agreements.</li> <li>Games and Streaming Media – Users are prohibited from downloading games or using the City’s IT resources to play or participate in on-line gaming outside of agency sponsored team-building or educational events. In addition, users are prohibited from streaming entertainment media on the City’s IT resources. Streaming entertainment uses valuable network bandwidth that could impact the productivity of other users or negatively impact other City’s IT resources. City issued phones or WiFi Hotspots shall not be used for on-line gaming, except as stated above, or to stream media for personal use.</li> <li>Copyright – Users shall comply with all copyright laws and applicable license requirements that may apply to City IT resources, including software, files, graphics, images, messages, and other content.</li> <li>Hardware – Users may connect their personal device (laptop, phone, tablet, etc.) to the City’s guest Wi-Fi. However, users are prohibited from adding or installing hardware to the City’s IT resources without following the relevant BCIT process. Examples include installing routers, wireless/Wi-Fi routers, Wi-Fi devices, Bluetooth enabled devices, Alexa, Google, or similar smart assistants, network switches, sensors, or cameras.</li> <li>Blocking Web or Internet Content – The City reserves the right to block content that is considered offensive, sites that could pose a risk to the City’s IT resources or contribute to an environment that is not welcoming.</li> <li>Sensitive and Protected Data – The City is a steward of all of its data, including sensitive and protected data. Users shall not send or transmit sensitive or protected data without appropriate authorization. Users shall check with their supervisor to understand and follow all requirements for handling sensitive and protected data. Sensitive and protected data authorized for distribution outside of City IT resources shall be transmitted over encrypted communication channels. Contact Infosec <a href="mailto:infosec@baltimorecity.gov">infosec@baltimorecity.gov</a> for guidance on how to safely transmit sensitive or protected data.</li> <li>Administrative Privileges or Privileged Access – The City typically grants special privileges or access to system administrators, network administrators, staff performing computing account administration, or other users whose job duties require special privileges or access to perform security duties, maintain the system, or to diagnose and address system issues. The need for administrative privileges or privileged access must be documented in the user’s job description or contract and approved by a manager. Users with administrative privileges or privileged access must take training and sign an acknowledgement of their responsibilities on an annual basis.</li> </ul> The City owns all rights to all content created, updated, or maintained on City IT resources unless ownership rights are reserved in writing to a third party or unless federal copyright or other laws provide for different rights. Users have no expectation of privacy when using City IT resources. The City reserves the right to access and monitor all messages, files, logs, and content created using City IT resources. Communications or content may be subject to disclosure to BCIT, the Office of Inspector General (“OIG”), the Law Department, law enforcement, or the Department of Human Resources (“DHR”), to the fullest extent allowed by law. Users found in violation of this Technology Acceptable Use Policy are subject to disciplinary action up to and including restriction, possible loss of privileges, suspension, or termination. If necessary, the City will notify the City’s Law Department, OIG, or law enforcement of any legal violations. I have read, or have had read to me, this Technology Acceptable Use Policy. I understand it is my responsibility to adhere to the requirements in this document. <table class="layout-table"> <tbody> <tr> <td>____________________________________________________</td> <td></td> </tr> <tr> <td>Employee / Contractor / User’s Printed Name</td> <td></td> </tr> <tr> <td></td> <td></td> </tr> <tr> <td>____________________________________________________</td> <td>________________________</td> </tr> <tr> <td>Employee / Contractor / User’s Signature</td> <td>Date</td> </tr> </tbody> </table> October 19, 2016 January 1, 2023

As a user of the Mayor and City Council of Baltimore's electronic communications systems, I understand that the sole purpose of the systems, including e-mail, voice mail, facsimile machines, Internet access, and computers, is to support the business of the government and that all electronic communications are the property of the City and not the author or the recipient. I agree not to access or to retrieve any electronic communication other than those that I have been granted prior authorization to access or to retrieve. I am aware that the City reserves and will exercise the right to review, to audit, to intercept, to access, and to disclose all matters on the City’s electronic communications systems at any time, with or without notice to its users, and that such rights may be exercised during or after normal working hours and even if the electronic communications appear to have been deleted from the systems. I acknowledge that I have no expectation as to the privacy or confidentiality of any electronic communication. I acknowledge that I have read, understand, and agree to comply with the City’s Electronic Communications Policy, which is in addition to and not in replacement of any other policy or code of conduct of the City or its agencies. I also understand that signing onto a City system indicates my agreement to comply with the policy. I am aware that any violation of the policy by me may subject me to disciplinary action, up to and including discharge from employment or contract. I also am aware that a copy of this Acknowledgment will become part of my personnel file. <table class="layout-table"> <tbody> <tr> <td>______________________________</td> <td>__________________________</td> <td>__________</td> </tr> <tr> <td>Signature</td> <td>Printed Name</td> <td>Date Signed</td> </tr> <tr> <td></td> <td></td> <td></td> </tr> <tr> <td></td> <td></td> <td></td> </tr> <tr> <td></td> <td></td> <td></td> </tr> <tr> <td>______________________________</td> <td>___________</td> <td></td> </tr> <tr> <td>Supervisor or Witness Signature</td> <td>Date Signed</td> <td></td> </tr> </tbody> </table> May 30, 2000

This policy defines the retention schedule for electronic mail (e-mail) messages maintained and stored electronically on enterprise messaging systems, maintained by the Mayor’s Office of Information Technology. Storage limitations are required in order to provide a cost effective and high level of service and availability for these systems. Electronic mail or e-mail is an information transfer system which uses computers to send, receive and temporarily store messages. Retention is the maximum lifetime of an electronic message that the recipient has not deleted from the email system. Messages stored on enterprise servers will be retained for 90 days. Any message aged greater than 90 days will be purged on a daily basis by the system administrator. Full system backups used to maintain system integrity in the event of a malfunction or to retrieve accidentally deleted messages will be maintained for 10 calendar days. Records of Official City Business All agencies are required to maintain records of all proceedings, financial transactions and official acts of the City of Baltimore, under <cite data-path="§AM-502-1">AM-502-1</cite>, Records Management. If electronic messages or attached documents contained within e-mails are in these broad categories, a printed version must be maintained by the agency and stored in the City Archives and Records Management Center according to the agency’s approved retention schedule. These electronic messages and attached documents will be automatically deleted from the server after 90 days. May 26, 2004