Policy AM-230-1 Personnel Action Request and Position Description

This policy applies to all budgeted positions and all classes (Civil Service and non-Civil Service).

Whenever an action is taken which affects classes and/or budgeted positions, a PERSONNEL ACTION REQUEST (PAR) (28-1418-5014) [<cite data-path="§AM-230-1-1">AM-230-1-1</cite>] must be completed. (For detailed information concerning submission of the PAR, see the Administrative Manual Document applicable to the personnel action.) In addition, a POSITION DESCRIPTION (28-1618-5064) [<cite data-path="§AM-230-1-2">AM-230-1-2</cite>] must be completed by the requesting agency for all positions creation or reclassification actions.

A <u>class</u> is an employment category comprised of all positions having similar duties, responsibilities, and qualifications. All positions in a class have the same title and salary grade. A <u>class action</u> is an operation which affects a class in 1 of the following ways: <ul> <li>Abolishment*-- Removal of a class to the computer file.</li> <li>Creation* -- Addition of a class to the computer file.</li> <li>Change* -- Changing any of the following information for an existing class in the computer file:</li> <ul> <li>Title.</li> <li>Grade.</li> <li>Starting level.</li> <li>Salary range.</li> <li>Salary/wage period.</li> <li>Union designation.</li> <li>Class code.</li> </ul> </ul> *<u>NOTE</u>: Due to the current computer program for PAR’S, a change to a class number can <u>not </u>be entered on a PAR as a “change”, but must instead be handled as an “ABOLISH/CREATE” action. The old class number plus all other class number must then be created, and the other previously abolished class information must be recreated <u>Only</u> the Civil Service Commission and the Bureau of the Budget and Management Research are authorized are authorized to initiate class actions.

A <u>budgeted position</u> is a group of duties and responsibilities requiring the employment of 1 person. A position is commonly referred to as a “job”, and is assigned a “job number” (<cite data-path="§AM-230-2">AM-230-2</cite>). A <u>position action</u> is an operation which affects a budgeted position in 1 of the following ways: <ul> <li>Abolishment* - - Removal of a position from a budget program.</li> <li>Creation* - - Addition of a position to a budget program.</li> <li>Change* - - Changing any of the following information for an existing position in a budget program:</li> <ul> <li>Fund.</li> <li>Activity.</li> <li>Agency.</li> <li>Class number.</li> </ul> </ul> *<u>NOTE</u>: Due to the current computer program for PAR’S, a change to a job number can <u>not</u> be entered on a PAR as a “CHANGE”, but must instead be handled as an “ABOLISH/CREATE” action. The old job number, plus all other position information, must be abolished. A new job number must then be created, and the other previously abolished position information must be recreated