# Regulation .02 Meetings and Attendance.
Current through 2026-01-20. Source: COBRA Register Volume 04, Issue 02. Published by the Baltimore City Department of Legislative Reference.
## Regulation .02 Meetings and Attendance.
Balt., Md., COBRA § 28.01.02.02 (2026)
A. Regular Meetings.
(1) Regular meetings of the Planning Commission shall be held in accordance with a schedule:
(a) presented by the Director of Planning to the Commission; and
(b) duly adopted by the Commission.
(2) Meetings will normally begin:
(a) at 1:00 p.m., in the Commission Board Room;
(b) or at such other time and location the Chairperson (the President) designates.
B. Special Meetings.
Special meetings of the Planning Commission will be called by the Chairperson at the written request of three Commissioners.
C. Cancellation of Meetings.
The Chairperson may cancel any meeting:
(1) with the concurrence of most Commissioners; and
(2) by posting cancellation notice on the Department of Planning’s webpageat least 48 hours before the scheduled start of the meeting.
D. Notice of Meetings.
(1) Publication of meetings.
Notice of regular and special meetings shall be published on the Department ofat least ten days before the scheduled start of the meeting.
(2) Distribution to Commissioners.
(a) In general.
A schedule of regular meetings shall be distributed:
(i) following the adoption of the schedule; and
(ii) after changes to the schedule are made.
(b) Distribution to new Commissioners.
A schedule of regular meetings shall be distributed to new Commissioners following their appointment to the Planning Commission.
E. Open Meetings.
All regular and special Commission meetings shall be open to the general public in accordance with the Maryland Open Meetings Act.
F. Working sessions.
The regular meetings or special meetings of the Commission may be preceded by a working session that shall be open to the general public in accordance with the Maryland Open Meetings Act at which the Commission may:
(1) discuss matters of general interest;
(2) hear staff presentations on departmental activities; and
(3) by invitation of the Chairperson on matters of general interest and concern to the Commission, hear presentations by citizens or representatives of other governmental agencies.
G. Rules of Order.
Meetings shall be conducted according to Robert’s Rules of Order Revised, unless a different procedure is adopted by a majority vote of the Commissioners.
H. Public Comments.
Any party in attendance wishing to make statements regarding matters under consideration by the Commission may do so under procedures established by the Chairperson:
(1) at the beginning of the meeting; or
(2) at the beginning of a specific agenda item.
I. Agenda.
(1) Regular meeting agenda.
The Director of Planning is responsible for establishing the Planning Commission agenda for each regular meeting.
(2) Special meeting agenda.
For special meetings called at the request of three or more Commissioners, the Commissioners for whom the meeting was called will propose the agenda.
(3) Consent Agenda.
(a) Matters requiring action by the Commission may be placed on a consent agenda within either a regular meeting or special meeting agenda.
(b) Items scheduled for the consent agenda may include:
(i) items previously reviewed by the Commission; or
(ii) items that are consistent with:
(A) previous actions by the Commission;
(B) Minor Subdivision Final Plans; or
(C) any other items designated by the Director of Planning.
(c) Unless there is an objection from a Commissioner, consent agenda items shall be acted upon in accordance with the staff recommendation.
J. Posted Notice Requirements.
(1) In general.
(a) Site-specific actions.
Applicants must post public notice of Planning Commission meetings in a conspicuous location for regular agenda items in accordance with Article 32, § 5-604 {“Planning Commission consideration of site-specific projects”}.
(b) Non-site-specific actions.
Posting for non-site-specific items may be required:
(i) if the relevant action has the potential to significantly impact surrounding property owners and residents; or
(ii) to comply with other regulations or statutes.
(c) Consent agenda items.
Posting for a consent agenda item is only required when:
(i) the consent agenda item might significantly impact surrounding property owners and residents; or
(ii) other regulations or statutes require the posting.
(2) Duration of posting.
The property or location will be posted continuously for a minimum of ten calendar days preceding the meeting:
(a) in accordance with Article 32, § 5-604 {“Planning Commission consideration of site-specific projects”}; and
(b) as directed by Department of Planning staff.
(3) Posting template.
The sign providing posted notice must follow the requirements specified in the common style of templatethe Department of Planning provides to applicants.
(4) Evidence of posting.
Evidence of posting shall be submitted to Department of Planning:
(a) as soon as practicable after posting; and
(b) unless otherwise permitted, via digital photographs displaying the placement and context of the posting on the property.
K. Consideration for Postponement
The Commission reserves the right to postpone consideration of a matter if:
(1) the applicant or a representative of the applicant is not present;
(2) additional individuals or information are required to reach a fair and equitable decision; or
(3) both the applicant or a representative of the applicant is not present and additional individuals or information are required to reach a fair and equitable decision.
L. Attendance.
(1) Commissioners are expected to attend Commission meetings.
(2) If a Commissioner has three unexcused absences within one year, the Chairperson may recommend:
(a) the Mayor replace a Commissioner, as permitted by the Article 1, § 62; or
(b) if the Commissioner is the City Council representative to the Commission, the President of the City Council replace the Commissioner by vote of the City Council, in accordance with Article VII, § 6-1.