Commission Committees.The Commission may establish committees to investigate and report on matters the Commission determines. The composition and chairperson of Commission committees shall be designated by the Commission Chairperson. Vice Chairperson.The Chairperson may designate a Vice Chairperson to act as temporary Chairperson:at meetings where the appointed Chairperson will be absent; or for individual agenda items for which the Chairperson must recuse themselves. The Chairperson may appoint a different Commissioner to act as temporary Chairperson if the designated Vice Chairperson:is also absent; or must recuse themselves from deliberations regarding an issue. Executive Secretary.Role.The Director of Planning shall be the Executive Secretary to the Commission. In the absence of the Director of Planning, an Assistant Director or other designee shall act as temporary Executive Secretary for the Commission. Maintenance of records.The Executive Secretary, or the Executive Secretary’s designee, shall maintain the records and minutes of all Commission meetings in accordance with <a href="https://legislativereference.baltimorecity.gov/sites/default/files/01%20-%20Charter_0.pdf">City Charter</a>Article VII, Section 72(e). The records and minutes of all Commission meetings must reflect:the attendance of the Commissioners at Commission meetings; and the action taken on all matters before the Commission. The Executive Secretary must keep a copy of all meeting minutes within the Department of Planning. Delivery of Commission reports. The Executive Secretary must deliver Commission reports to the City Council and other necessary parties in a timely manner. Preliminary staff recommendation. If requested by the City Council, the Executive Secretary may make a preliminary staff recommendation to the City Council prior to a Commission review.