The HIC shall meet at the request of the exclusive employee organizations, MAPS, and retirees no more than 4 times in each calendar year. The HIC shall meet at least twice between the months of June and September to discuss:the fiscal and benefit outcomes of the immediate past plan year; health benefit options for the next plan year; margin and other factors considered for pricing of the next plan year; and premium rates for the next plan year. The City may request a meeting of the HIC by providing written notice to employee, MAPS, and retiree members of the HIC through their professional consultant at least 10 business days in advance of a proposed meeting. Following a request for a meeting, the party that made the request must furnish a copy of a proposed agenda for the meeting to the Labor Commissioner and to the professional consultants on the HIC no later than one week before the meeting. HIC meetings may be adjourned by mutual consent and continued to subsequent timely dates to enable the City to fulfill requests for:documents; information; data; and other relevant materials requested by exclusive employee organizations, MAPS, and retiree participants in the HIC.