Each contracting agency must take the following actions to ensure that MBEs and WBEs have maximum opportunity to participate on City contracts. Ord. 00-098

Every contracting agency must ensure that invitations to bid or requests for proposals emanating from the agency comply with this chapter. Ord. 00-098 Ord. 16-595

Each agency head or designee must: assume primary responsibility for achieving the goals of the Program; and on a continuing basis, review all aspects of the Program’s operations to assure that the purpose is being attained. Ord. 00-098

Advertisements for bids must appear in minority-owned media no less than 10 days before bids are due for specific contracting opportunities. A written notification of contracting opportunities must be sent to minority and women’s business trade associations and contractor’s associations no less than 10 days before bids are due. All contract solicitations must include the MBE/WBE policy and any related materials required by the bid documents. Ord. 00-098

All contracting opportunities must be evaluated in an effort to divide the total requirements of a contract to provide reasonable opportunities for participation by minority and women’s business enterprises. Ord. 00-098

Each contracting agency must establish procedures to ensure that: all contractors who submit correct invoices are paid within 30 days; and all subcontractors are paid within 7 days after the City pays the general contractor. Ord. 00-098

Each contracting agency must establish guidelines to ensure that a notice to proceed is not issued until the contracting agency has received copies of all documents needed to evidence the contractor’s fulfillment of its commitments under this chapter. Ord. 00-098 Ord. 16-595

Each contracting agency must submit to the Office all statistics and documentation that the Office requests. Ord. 00-098