# COMCOR — Chapter 11B. Contracts and Procurement - Regulations

## COMCOR 11B.00.02 Formal Solicitation Copy Fees

### COMCOR 11B.00.02 Formal Solicitation Copy Fees

#### 11B.00.02.01 Formal Solicitation Copy Fees

    1.   Minimum Copy Fee

      A minimum copy fee of $10.00 is required for paper copies of each formal solicitation, which includes any amendments.  There is no minimum copy fee for electronic copies of formal non-construction solicitations issued by the County, which includes any amendments.

    2.   Variable Copy Fee

      A variable copy fee is required for construction plans and specifications, which includes the minimum copy fee. The variable copy fee will be certified by the using agency or department to the Department of General Services, Office of Procurement, based upon the costs associated with preparing and printing of  construction plans and specifications for each procurement.

#### 11B.00.02.02 Formal Solicitation Amendments

    1.   No fee.

#### 11B.00.02.03 General

    1.   Payment

      All required copy fees must be paid in full before a copy of the formal solicitation is released to the person requesting the solicitation material. Each request for a new formal solicitation must be accompanied by the full applicable copy fee.

    2.   Refunds

      Minimum and variable copy fees are not refundable under any circumstances, including cancellation of a solicitation.

    3.   Transfers

      Minimum and variable copy fees are not transferable.

    4.   Waiver of Fees

      The Director, Department of General Services, or the Division Chief of the Office of Procurement may waive the minimum and variable formal solicitation copy fees under the following conditions:

      a.   competition would be unduly restricted;

      b.   undue hardship would be caused to minority owned businesses as defined in the Montgomery County Code; or

      c.   when it is in the best interest of the County. Severability

    If a court holds that part of this regulation is invalid, the invalidity does not affect other parts. Effective Date

    This Regulation becomes effective 30 calendar days after the County Council adopts a formal resolution approving the Regulation.

#### 11B.00.02.04 Severability

    If a court holds that part of this regulation is invalid, the invalidity does not affect other parts.