Whenever the Director of Human Resources Management determines that a vacant position or positions in a particular class of work within the classified service should be filled through the competitive promotion or the competitive recruitment process, the Director of Human Resources Management shall certify a list to the appointing authority from the eligibility register established to fill vacancies in that class of work. The Director of Human Resources Management shall certify a sufficient number of eligible applicants to insure that the appointing authority has the ability to select the best qualified candidate for the affected position. The Director of Human Resources Management shall determine the number of eligibles to be certified based upon the examination methodology, the rating system, and size of the applicant pool. Upon the request from an appointing authority for a list of eligibles, where said eligibles will be drawn from an existing eligibility register, the Director of Human Resources Management shall make every reasonable effort to forward the requested certification list to the appointing authority within ten (10) working days of the date of the receipt of such request. In the case where no eligibility register exists at the time a request for eligibles is received, the Director of Human Resources Management shall make every reasonable effort to forward the requested certification list to the appointing authority within ten (10) working days after the date the eligibility register has been established. The certificate of eligibles shall be drawn from the top of the register of eligibles in order of descending scores or ratings, consistent with the rating system utilized for testing and ranking applicants, the conditions of employment stated in the announcement, and in accordance with established procedures. The Director of Human Resources Management, in consultation with the appointing authority, may determine that, in order to expediently secure an appropriate candidate pool, an alternative certification may be used. In such cases, the Director of Human Resources Management may certify to the appointing authority the names of all eligibles who meet the minimum qualifications for the affected position or class of work. The Director of Human Resources Management shall add to the certification list the names of additional eligibles under any one (1) of the following sets of circumstances: Where the Director of Human Resources Management has subjected any competitive promotional or recruitment examination, as developed pursuant to Section 16-157, to tests of reliability and validity and, on the basis of the data resultant from such tests, the Director of Human Resources Management has made a finding that the ratings assigned to the eligibles on the basis of any such examination do not accurately reflect the most qualified eligibles for promotion or appointment, as appropriate, to a vacant position or positions in a particular class of work; then, and in such event, the Director of Human Resources Management shall correct such examination inaccuracies through the placement of the names of an additional number of eligibles on the certification list from the applicable eligibility register at the time of certification based on the data resultant from such examination tests; Where an appointing authority requests that the name or names of an additional eligible or eligibles be added to the original certification list because the original list is depleted of eligibles. In any such event, the Director of Human Resources Management shall certify the name or names of the additional eligible or eligibles, as necessary, beginning with the name of the eligible next in line for certification on the applicable eligibility register. An appointing authority may request, in writing, that the Director of Human Resources Management withhold from certification the name of any eligible whom the appointing authority had previously considered for at least one (1) vacant position in the same class of work within the past three (3) years. Upon the approval of the Director of Human Resources Management, the name of such eligible shall be withheld from the certification list forwarded to the appointing authority with respect to any vacant position within the particular class of work, unless and until the appointing authority rescinds such request.

As stipulated in Section 16-166, the Director of Human Resources Management shall derive each certification list from the eligibility register established to fill a vacant position or positions in a particular class of work. However, if at the time of personnel requisition to fill a position the appropriate eligibility register has not been established or the appropriate eligibility register, although established, does not contain the names of a sufficient number of eligibles to permit certification therefrom, the Director of Human Resources Management may derive the necessary certification list from an alternative eligibility register. For purposes of this Section, an "alternative eligibility register" shall mean any eligibility register established to fill vacant positions in a comparable class of work with the same grade and equivalent qualification requirements or in classes of work with higher grades within the same class series.

The Director of Human Resources Management shall establish procedures for the consideration of eligible applicants. Adherence to Equal Employment Opportunity Plans. In the process of considering an eligible or eligibles on a certification list for promotion or appointment, as appropriate, to a vacant position or positions in the classified service, each appointing authority shall adhere to the selection goals and timetables established in the County's current equal employment opportunity plan, said plan being developed and approved in accordance with the procedures set forth in the executive order required to be issued under Section 16-109(b). In addition to such other duties and responsibilities as are assigned under the aforesaid executive order, the Director of Human Resources Management shall be responsible for continually monitoring each appointing authority's adherence to the County's equal employment opportunity plan in the process of selecting eligibles from certification lists for promotion and appointment.