The Chief of Police is authorized to appoint or designate either sworn or civilian employees of the Police Department to act as property custodians. The property custodians shall keep a complete record, under the direction and supervision of the Chief of Police, of all property and money coming into their possession under the provisions of this Division. The record shall include, among other pertinent information: The name of the person delivering the property to them; The date of delivery; The name of the owner, if known; and, Detailed information concerning the circumstances under which the property came into possession of the delivering party.