Upon receipt of an application, the Commission shall schedule a public appearance at a Commission meeting to consider the application. After scheduling a public appearance, the Commission shall forward a notice of the public appearance to the applicant, the Director, the Planning Board, a municipality respecting land within its boundaries, and those citizens or organizations which the Commission feels may have an interest in the proceedings. Upon being advised by the Commission that a public appearance has been scheduled, the Director shall forward copies of the application, and all attachments thereto, to the Planning Board and any appropriate municipality for their review and comments. Any comments which the Planning Board or municipality may wish to make shall be submitted, in writing, to the Commission prior to the public appearance. In the event that a municipality objects to the issuance of a Historic Area Work Permit for property within the municipality, a two-thirds (2/3) majority vote of the Historic Preservation Commission shall be required to override a municipal recommendation on the Historic Area Work Permit. At the public appearance, the procedures shall be informal and formal rules of evidence shall not be applicable. Interested persons shall be encouraged to comment and minutes of the proceedings shall be kept.