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<section article="gfi" article_name="Financial Institutions" number="6-402" title_number="6" title_name="Credit Unions" subtitle_number="4" subtitle_name="Examinations and Reports">
  <level label="a">
    <text>The supervisory committee is responsible for ensuring that the officials and officers:</text>
    <level label="1">
      <text>Meet required financial reporting objectives; and</text>
    </level>
    <level label="2">
      <text>Establish practices and procedures sufficient to safeguard members’ assets.</text>
    </level>
  </level>
  <level label="b">
    <text>To meet its responsibilities, the supervisory committee shall determine whether:</text>
    <level label="1">
      <text>Internal controls are:</text>
      <level label="i">
        <text>Established and effectively maintained to achieve the credit union’s financial reporting objectives; and</text>
      </level>
      <level label="ii">
        <text>Sufficient to satisfy the requirements of the supervisory committee audit, verification of members’ accounts, and the supervisory committee’s additional responsibilities;</text>
      </level>
    </level>
    <level label="2">
      <text>The credit union’s accounting records and financial reports are promptly prepared and accurately reflect operations and results;</text>
    </level>
    <level label="3">
      <text>The relevant plans, policies, and control procedures established by the board are properly administered; and</text>
    </level>
    <level label="4">
      <text>The board’s plans, policies, and control procedures are sufficient to safeguard against error, carelessness, conflict of interest, self-dealing, and fraud.</text>
    </level>
  </level>
  <level label="c">
    <level label="1">
      <text>The supervisory committee shall submit:</text>
      <level label="i">
        <text>A report on the annual audit to the board; and</text>
      </level>
      <level label="ii">
        <text>A summary of the report on the annual audit to the members at the annual meeting of the members.</text>
      </level>
    </level>
    <level label="2">
      <text>The supervisory committee shall conduct or cause to be conducted and shall submit to the board, supplementary audits as the supervisory committee deems necessary.</text>
    </level>
    <level label="3">
      <text>The supervisory committee shall submit written reports periodically to the board addressing activities since the last report.</text>
    </level>
  </level>
  <level label="d">
    <level label="1">
      <text>The supervisory committee audit of a credit union shall occur at least once each calendar year and shall cover the period elapsed since the last audit period.</text>
    </level>
    <level label="2">
      <text>The supervisory committee annual audit shall meet the following minimum guidelines:</text>
      <level label="i">
        <text>A credit union with assets over $250,000,000 shall have an opinion audit of the credit union’s financial statements performed by an independent licensed certified public accountant; and</text>
      </level>
      <level label="ii">
        <text>A credit union with assets of less than $250,000,000 may satisfy the audit requirements by:</text>
        <level label="1">
          <text>An opinion audit of the credit union’s financial statements performed by an independent licensed certified public accountant;</text>
        </level>
        <level label="2">
          <text>In accordance with the provisions of paragraph (3) of this subsection, an agreed upon procedures engagement performed by a qualified person with appropriate knowledge of auditing concepts and credit union procedures; or</text>
        </level>
        <level label="3">
          <text>An audit performed by the supervisory committee or the credit union’s internal auditors.</text>
        </level>
      </level>
    </level>
    <level label="3">
      <text>The following minimum procedures shall be satisfied under paragraphs (2)(ii)2 and (2)(ii)3 of this subsection:</text>
      <level label="i">
        <text>Determine that the reserve fund is sufficient in accordance with § 6-703 of this title;</text>
      </level>
      <level label="ii">
        <text>Determine that the credit union meets minimum net worth requirements in accordance with § 6-702 of this title;</text>
      </level>
      <level label="iii">
        <text>Review and test the bank statement reconciliations by testing for mathematical accuracy and ensuring that reconciling items are reasonable and clear promptly;</text>
      </level>
      <level label="iv">
        <text>Perform an unannounced cash count at some time during the period covered by the audit and ensure that the amount of cash counted agrees to the general ledger;</text>
      </level>
      <level label="v">
        <text>Review a sufficient number of current and delinquent loans to determine whether or not they are in accordance with the credit union’s underwriting policies and procedures as established by the board;</text>
      </level>
      <level label="vi">
        <text>Determine that the trial balance listing of loans agrees with the general ledger;</text>
      </level>
      <level label="vii">
        <text>Determine that the allowance for the loan and lease loss account meets the minimum standards required under § 6-704 of this title;</text>
      </level>
      <level label="viii">
        <text>Determine that all loans that are delinquent 60 days or more are reported to the board monthly;</text>
      </level>
      <level label="ix">
        <text>Determine that the investment subsidiary or list of investments agrees with the general ledger by performing the following procedures:</text>
        <level label="1">
          <text>Compare the balance of investments and accrued interest receivable from the subsidiary ledger to the general ledger;</text>
        </level>
        <level label="2">
          <text>Choose a sample of investments and compare the market value per the subsidiary ledger to an outside source;</text>
        </level>
        <level label="3">
          <text>Test the accrued interest and compare it to the subsidiary ledger;</text>
        </level>
        <level label="4">
          <text>Test a sample of investment purchases or sales during the audit period for proper authorization to make sure that the accounting treatment is correct, compare the terms of the transactions to a broker advice, and make sure that the investment is in accordance with board policy; and</text>
        </level>
        <level label="5">
          <text>Confirm all investments with any depository institution, broker, or third party safekeeping agent, or inspect the original certificate, if it is in the possession of the credit union;</text>
        </level>
      </level>
      <level label="x">
        <text>Determine that the trial balance listing of shares and deposits agrees with the general ledger;</text>
      </level>
      <level label="xi">
        <text>Perform a minimum of 20 share and deposit dividend and interest calculations paid during the audit period;</text>
      </level>
      <level label="xii">
        <text>Obtain a list of all overdrawn share and deposit accounts and determine that management is attempting to collect these items;</text>
      </level>
      <level label="xiii">
        <text>Obtain a listing of other asset and other liability accounts, make a selection of five of these accounts including any suspense or clearing accounts, and perform the following procedures:</text>
        <level label="1">
          <text>Obtain reconciliations of the selected accounts and compare the balance to the general ledger;</text>
        </level>
        <level label="2">
          <text>Test the mathematical accuracy of the reconciliation; and</text>
        </level>
        <level label="3">
          <text>Determine whether any reconciling items have been outstanding for more than 30 days;</text>
        </level>
      </level>
      <level label="xiv">
        <text>Perform a minimum of 20 loan interest calculations collected during the audit period;</text>
      </level>
      <level label="xv">
        <text>Review the minutes of the board meetings to ensure that they document relevant decisions, including decisions about charged off loans, interest rate changes, policy changes, interest and dividend rates, personnel issues, and the annual budget; and</text>
      </level>
      <level label="xvi">
        <text>Other auditing procedures as are deemed necessary by the board, the Commissioner, or the supervisory committee.</text>
      </level>
    </level>
  </level>
  <level label="e">
    <level label="1">
      <text>At least once every 2 years the supervisory committee or its designee shall verify the accounts of the members in accordance with paragraph (2) of this subsection.</text>
    </level>
    <level label="2">
      <text>The verification shall be performed using one of the following methods:</text>
      <level label="i">
        <text>A 100% verification of the share and loan accounts of all members;</text>
      </level>
      <level label="ii">
        <text>A statistical sampling of member share and loan accounts done in connection with an opinion audit of the financial statements performed by a licensed certified public accountant; or</text>
      </level>
      <level label="iii">
        <text>A statistical sampling method that provides a random selection that is expected to be representative of the membership.</text>
      </level>
    </level>
  </level>
  <level label="f">
    <level label="1">
      <text>A credit union with assets in excess of $250,000,000 shall have an internal audit function in accordance with paragraph (2) of this subsection.</text>
    </level>
    <level label="2">
      <text>The supervisory committee shall:</text>
      <level label="i">
        <text>Hire one or more internal auditors to assist the supervisory committee in the performance of the audit duties of the supervisory committee;</text>
      </level>
      <level label="ii">
        <text>Adopt and execute an annual internal audit plan that adheres to board policies and includes:</text>
        <level label="1">
          <text>An evaluation of internal controls; and</text>
        </level>
        <level label="2">
          <text>Operational procedures; and</text>
        </level>
      </level>
      <level label="iii">
        <text>Direct the duties of the internal auditor.</text>
      </level>
    </level>
  </level>
  <level label="g">
    <text>Any agreement between the supervisory committee and an outside auditor shall be documented by an engagement letter that specifies the terms, conditions, and objectives of the arrangement.</text>
  </level>
  <level label="h">
    <level label="1">
      <text>All work performed by the supervisory committee, outside auditors, or internal auditors shall be documented by appropriate work papers.</text>
    </level>
    <level label="2">
      <text>The Commissioner shall have access to the work papers for a period of up to 3 years after the completion of the audit procedure.</text>
    </level>
  </level>
  <level label="i">
    <level label="1">
      <text>At any time, by a unanimous vote, the supervisory committee may suspend a director, an officer, or a member of the credit committee for cause.</text>
    </level>
    <level label="2">
      <level label="i">
        <text>Subject to the provisions of subparagraph (ii) of this paragraph, the suspension will take effect immediately and stay in force until the board convenes a special meeting of the members to act on the suspension.</text>
      </level>
      <level label="ii">
        <text>The meeting of the members shall take place no later than 15 days from the date of the vote to suspend, for the purpose of voting on the suspension.</text>
      </level>
    </level>
    <level label="3">
      <text>The supervisory committee shall notify the Commissioner in writing immediately at the time of the suspension of the director, officer, or member of the credit committee.</text>
    </level>
  </level>
  <level label="j">
    <text>The supervisory committee shall send promptly to the Commissioner a copy of the annual audit and all recommendations, charges, and significant findings that the supervisory committee presents to the board.</text>
  </level>
</section>
