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<section article="gsf" article_name="State Finance and Procurement" number="13-103" title_number="13" title_name="Source Selection -- State Procurement Contracts" subtitle_number="1" subtitle_name="Methods of Source Selection">
  <level label="a">
    <level label="1">
      <text>Whenever procurement is based on competitive sealed bids, a procurement officer shall seek bids by issuing an invitation for bids.</text>
    </level>
    <level label="2">
      <text>Subject to subsection (b) of this section, an invitation for bids shall include:</text>
      <level label="i">
        <text>the specifications of the procurement contract, including the expected degree of minority business enterprise participation, as provided in § 14–303(b) of this article;</text>
      </level>
      <level label="ii">
        <text>a summary of the factors used to determine the expected degree of minority business enterprise participation for the procurement contract, including subcontracting opportunities identified for the project, any applicable North American Industry Classification System codes linked to the subcontracting opportunities, and the number of certified minority business enterprises in those industries;</text>
      </level>
      <level label="iii">
        <text>whether the procurement contract will be awarded based on the lowest bid price, the lowest evaluated bid price or, if the procurement is subject to § 11–202(3) of this article, the bid most favorable to the State;</text>
      </level>
      <level label="iv">
        <text>if the procurement contract will be based on evaluated bid price, the objective measurable criteria by which the lowest evaluated bid price will be determined; and</text>
      </level>
      <level label="v">
        <text>if the head of the unit or the head of the unit’s designee has so designated, the small business preference.</text>
      </level>
    </level>
  </level>
  <level label="b">
    <level label="1">
      <text>Whenever a procurement officer determines that an initial preparation of specifications for price bids is impracticable, the invitation for bids may:</text>
      <level label="i">
        <text>include a request for unpriced technical offers or samples; and</text>
      </level>
      <level label="ii">
        <text>direct bidders to submit price bids:</text>
        <level label="1">
          <text>with the unpriced technical offers or samples; or</text>
        </level>
        <level label="2">
          <text>after the unit evaluates the technical offers or samples and finds that they are acceptable under the criteria set forth in the invitation for bids.</text>
        </level>
      </level>
    </level>
    <level label="2">
      <text>A unit shall consider the prices submitted by bidders whose technical offers or samples have been found acceptable.</text>
    </level>
    <level label="3">
      <text>Price bids may not be opened until after the unit has completed evaluation of the technical offers or samples.</text>
    </level>
    <level label="4">
      <level label="i">
        <text>A price bid may not be opened at any time if the bid is submitted by a bidder whose technical offer or sample has been evaluated as unacceptable to the unit.</text>
      </level>
      <level label="ii">
        <text>A procurement officer shall return an unopened price bid submitted by a bidder whose technical offer or sample has been evaluated as unacceptable.</text>
      </level>
    </level>
  </level>
  <level label="c">
    <level label="1">
      <text>A unit shall give public notice of an invitation for bids before bid</text>
      <text>opening in accordance with this subsection.</text>
    </level>
    <level label="2">
      <text>A unit shall give reasonable notice that shall be at least 10 days before bid opening.</text>
    </level>
    <level label="3">
      <text>The unit shall publish notice in eMaryland Marketplace at least 20 days before bid opening if:</text>
      <level label="i">
        <text>the procurement officer reasonably expects bid prices to exceed the small procurement amount specified in § 13–109 of this subtitle or a lower amount set by the Board by regulation in accordance with Title 10, Subtitle 1 of the State Government Article; and</text>
      </level>
      <level label="ii">
        <text>at least part of the procurement contract is to be performed in this State or the District of Columbia.</text>
      </level>
    </level>
    <level label="4">
      <text>In addition to any notice required under this subsection, a unit may publish notice of an invitation for bids:</text>
      <level label="i">
        <text>on a bid board or eMaryland Marketplace; or</text>
      </level>
      <level label="ii">
        <text>in a newspaper, periodical, or trade journal.</text>
      </level>
    </level>
  </level>
  <level label="d">
    <level label="1">
      <text>A procurement officer shall:</text>
      <level label="i">
        <text>open bids in public at the time and place designated in the invitation for bids; and</text>
      </level>
      <level label="ii">
        <text>announce, record, and post:</text>
        <level label="1">
          <text>the name of each bidder; and</text>
        </level>
        <level label="2">
          <text>the amount of each bid.</text>
        </level>
      </level>
    </level>
    <level label="2">
      <text>Except as provided in paragraph (3) of this subsection, a bid is irrevocable, after bid opening, for the period specified in the invitation for bids.</text>
    </level>
    <level label="3">
      <text>A procurement officer may allow a bidder to correct or withdraw a bid if correction or withdrawal is:</text>
      <level label="i">
        <text>allowed under regulations adopted under this Division II; and</text>
      </level>
      <level label="ii">
        <text>approved in writing by the Office of the Attorney General.</text>
      </level>
    </level>
  </level>
  <level label="e">
    <level label="1">
      <text>After obtaining any approval required by law, the procurement officer shall award the procurement contract to the responsible bidder who submits the responsive bid that:</text>
      <level label="i">
        <text>is the lowest bid price;</text>
      </level>
      <level label="ii">
        <text>if the invitation for bids so provides, is the lowest evaluated bid price; or</text>
      </level>
      <level label="iii">
        <text>for procurement subject to § 11–202(3) of this article, is the bid most favorable to the State.</text>
      </level>
    </level>
    <level label="2">
      <text>If, after competitive sealed bids have been opened, a procurement officer determines that only 1 responsible bidder has submitted a responsive bid, the unit may negotiate the procurement contract with that 1 bidder under the procedure for sole source procurement.</text>
    </level>
    <level label="3">
      <level label="i">
        <text>After competitive sealed bids have been opened, a procurement officer may award a procurement contract on the basis of revised bids if:</text>
        <level label="1">
          <text>all bids are rejected under § 13–206(b) of this title;</text>
        </level>
        <level label="2">
          <text>all bid prices exceed the funds available for the procurement; or</text>
        </level>
        <level label="3">
          <text>with the approval of the head of the unit or a designee, the procurement officer determines that all bids are unreasonable as to at least 1 requirement and the delay that would result from issuing a new invitation for bids with revised specifications or quantities would be fiscally disadvantageous or otherwise not in the best interests of the State.</text>
        </level>
      </level>
      <level label="ii">
        <text>If there is more than 1 bidder, discussions about revised specifications or quantities shall be conducted with all responsible bidders who submitted responsive bids. The bidders shall be treated fairly and equally with respect to any discussions.</text>
      </level>
      <level label="iii">
        <text>As promptly as possible, the procurement officer shall:</text>
        <level label="1">
          <text>issue an invitation for revised bids, which shall state whether the award will be made without competitive negotiations; and</text>
        </level>
        <level label="2">
          <text>require a prompt response to that invitation.</text>
        </level>
      </level>
      <level label="iv">
        <text>An invitation for revised bids is not subject to the notice requirements in subsection (c) of this section.</text>
      </level>
      <level label="v">
        <text>After revised bids have been submitted, negotiations with bidders may not be conducted unless the procurement officer determines that there is a compelling reason to negotiate.</text>
      </level>
      <level label="vi">
        <text>After revised bids have been opened and any approval required by law has been obtained, the procurement officer shall award the procurement contract to the responsible bidder who submits a responsive bid that:</text>
        <level label="1">
          <text>is the lowest bid price;</text>
        </level>
        <level label="2">
          <text>if the invitation for revised bids so provides, is the lowest evaluated bid price; or</text>
        </level>
        <level label="3">
          <text>for procurement subject to § 11–202(3) of this article, is the bid most favorable to the State.</text>
        </level>
      </level>
    </level>
    <level label="4">
      <text>A responsive bid or proposal shall include the criteria specified in subsection (a) of this section.</text>
    </level>
  </level>
  <level label="f">
    <text>Not more than 30 days after the execution and approval of a procurement contract in excess of the small procurement amount specified in § 13–109 of this subtitle awarded under this section, or a lower amount set by the Board by regulation in accordance with Title 10, Subtitle 1 of the State Government Article, a unit shall publish notice of the award in eMaryland Marketplace.</text>
  </level>
</section>
