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<section article="gsf" article_name="State Finance and Procurement" number="13-111" title_number="13" title_name="Source Selection -- State Procurement Contracts" subtitle_number="1" subtitle_name="Methods of Source Selection">
  <level label="a">
    <text>This section applies to the procurement of supplies and services by a primary procurement unit.</text>
  </level>
  <level label="b">
    <level label="1">
      <text>Whenever the head of a primary procurement unit or designee determines that it is in the best interest of the State for a procurement contract to be based on auction bids, a procurement officer shall seek bids by issuing an invitation for auction bids.</text>
    </level>
    <level label="2">
      <text>Subject to subsection (c) of this section, an invitation for auction bids shall include:</text>
      <level label="i">
        <text>the specifications of the procurement contract;</text>
      </level>
      <level label="ii">
        <text>whether the procurement contract will be awarded based on the lowest bid price or the lowest evaluated bid price;</text>
      </level>
      <level label="iii">
        <text>if the procurement contract will be based on evaluated bid price, the objective measurable criteria by which the lowest evaluated bid price will be determined;</text>
      </level>
      <level label="iv">
        <text>the small business preference, if designated under § 13–103 of this subtitle; and</text>
      </level>
      <level label="v">
        <text>the date and time when bidding will commence and the date and time when bidding will end or the event upon which bidding will end.</text>
      </level>
    </level>
  </level>
  <level label="c">
    <level label="1">
      <text>In the discretion of the procurement officer, the invitation for auction bids may:</text>
      <level label="i">
        <text>include a request for unpriced technical offers or samples;</text>
      </level>
      <level label="ii">
        <text>direct bidders to submit price bids after the unit evaluates the technical offers or samples and finds they are acceptable under the criteria set forth in the invitation for auction bids; and</text>
      </level>
      <level label="iii">
        <text>inform all bidders who submitted technical offers or samples of the identity of each bidder who submitted an acceptable technical offer or sample.</text>
      </level>
    </level>
    <level label="2">
      <text>Price bids may not be received until after the unit has completed evaluation of the technical offers or samples.</text>
    </level>
    <level label="3">
      <text>A price bid may not be received at any time if the bid is submitted by a bidder whose technical offer or sample has been evaluated as unacceptable to the unit.</text>
    </level>
  </level>
  <level label="d">
    <text>A unit shall give public notice of an invitation for auction bids in the same manner as required for an invitation for bids.</text>
  </level>
  <level label="e">
    <level label="1">
      <level label="i">
        <text>Multiple price bids are permitted in response to an invitation for auction bids.</text>
      </level>
      <level label="ii">
        <text>When a bidder submits multiple bids, each bid shall be judged independently and shall not revoke previous bids of that bidder.</text>
      </level>
    </level>
    <level label="2">
      <text>A procurement officer shall:</text>
      <level label="i">
        <text>receive bids in public at the time and place designated in the invitation for auction bids; and</text>
      </level>
      <level label="ii">
        <text>record the amount of each bid at the time it is received.</text>
      </level>
    </level>
    <level label="3">
      <level label="i">
        <text>The amount of a price bid shall be available for public inspection from the time it is received.</text>
      </level>
      <level label="ii">
        <text>The identity of the bidder submitting a price bid shall not be available for public inspection until bidding has ended.</text>
      </level>
    </level>
    <level label="4">
      <text>Except as provided in paragraph (5) of this subsection, a bid is irrevocable, after receipt, for the period specified in the invitation for auction bids.</text>
    </level>
    <level label="5">
      <text>A procurement officer may allow a bidder to correct or withdraw a bid if correction or withdrawal is:</text>
      <level label="i">
        <text>allowed under regulations adopted under this Division II applicable to an invitation for bids; and</text>
      </level>
      <level label="ii">
        <text>approved in writing by the Office of the Attorney General.</text>
      </level>
    </level>
  </level>
  <level label="f">
    <level label="1">
      <text>After obtaining any approval required by law, the procurement officer shall award the procurement contract to the responsible bidder who submits the responsive bid that:</text>
      <level label="i">
        <text>is the lowest bid price; or</text>
      </level>
      <level label="ii">
        <text>if the invitation for auction bids so provides, is the lowest evaluated bid price.</text>
      </level>
    </level>
    <level label="2">
      <text>If, after bids have been received, a procurement officer determines that only one responsible bidder has submitted a responsive bid, the unit may negotiate the procurement contract with that one bidder under the procedure for sole source procurement.</text>
    </level>
    <level label="3">
      <level label="i">
        <text>After bids have been received, a procurement officer may award a procurement contract on the basis of revised bids if:</text>
        <level label="1">
          <text>all bids are rejected under § 13–206(b) of this title;</text>
        </level>
        <level label="2">
          <text>all bid prices exceed the funds available for the procurement; or</text>
        </level>
        <level label="3">
          <text>with the approval of the head of a primary procurement unit or a designee, the procurement officer determines that all bids are unreasonable as to at least one requirement and the delay that would result from issuing a new invitation for auction bids with revised specifications or quantities would be fiscally disadvantageous or otherwise not in the best interests of the State.</text>
        </level>
      </level>
      <level label="ii">
        <text>If there is more than one bidder, discussions about revised specifications or quantities shall be conducted with all responsible bidders who submitted responsive bids. The bidders shall be treated fairly and equally with respect to any discussions.</text>
      </level>
      <level label="iii">
        <text>If one of the conditions set forth under subparagraph (i) of this paragraph exists, as promptly as possible, the procurement officer shall:</text>
        <level label="1">
          <text>issue an invitation for revised auction bids, which shall state whether the award will be made without competitive negotiations; and</text>
        </level>
        <level label="2">
          <text>require a prompt response to that invitation.</text>
        </level>
      </level>
      <level label="iv">
        <text>An invitation for revised auction bids is not subject to the notice requirements in subsection (d) of this section.</text>
      </level>
      <level label="v">
        <text>After revised bids have been submitted, negotiations with bidders may not be conducted unless the procurement officer determines that there is a compelling reason to negotiate.</text>
      </level>
      <level label="vi">
        <text>After revised bids have been received and any approval required by law has been obtained, the procurement officer shall award the procurement contract to the responsible bidder who submits a responsive bid that:</text>
        <level label="1">
          <text>is the lowest bid price; or</text>
        </level>
        <level label="2">
          <text>if the invitation for revised bids so provides, is the lowest evaluated bid price.</text>
        </level>
      </level>
    </level>
  </level>
  <level label="g">
    <text>Not more than 30 days after the execution and approval of a procurement contract awarded under this section, a unit shall publish notice of the award in eMaryland Marketplace.</text>
  </level>
</section>
