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<section article="gsf" article_name="State Finance and Procurement" number="3.5-309" future_version_removed="true" title_number="3.5" title_name="Department of Information Technology" subtitle_number="3" subtitle_name="Information Processing">
  <level label="a">
    <text>There is an Information Technology Investment Fund.</text>
  </level>
  <level label="b">
    <text>The purpose of the Fund is to support major information technology development projects and expedited projects.</text>
  </level>
  <level label="c">
    <text>The Secretary:</text>
    <level label="1">
      <text>shall administer the Fund in accordance with this section; and</text>
    </level>
    <level label="2">
      <text>subject to the provisions of § 2–201 of this article and § 3.5–307 of this subtitle, may receive and accept contributions, grants, or gifts of money or property.</text>
    </level>
  </level>
  <level label="d">
    <level label="1">
      <text>The Fund is a special, nonlapsing fund that is not subject to § 7–302 of this article.</text>
    </level>
    <level label="2">
      <text>The State Treasurer shall hold the Fund separately and the Comptroller shall account for the Fund.</text>
    </level>
    <level label="3">
      <text>The State Treasurer shall invest and reinvest the money of the Fund in the same manner as other State money may be invested.</text>
    </level>
    <level label="4">
      <text>Any investment earnings of the Fund shall be paid into the Fund.</text>
    </level>
  </level>
  <level label="e">
    <text>Except as provided in subsection (f) of this section, the Fund consists of:</text>
    <level label="1">
      <text>money appropriated in the State budget to the Fund;</text>
    </level>
    <level label="2">
      <text>as approved by the Secretary, money received from:</text>
      <level label="i">
        <text>the sale, lease, or exchange of communication sites, communication facilities, or communication frequencies for information technology purposes; or</text>
      </level>
      <level label="ii">
        <text>an information technology agreement involving resource sharing;</text>
      </level>
    </level>
    <level label="3">
      <text>that portion of money earned from pay phone commissions to the extent that the commission rates exceed those in effect in December 1993;</text>
    </level>
    <level label="4">
      <text>money received and accepted as contributions, grants, or gifts as authorized under subsection (c) of this section;</text>
    </level>
    <level label="5">
      <text>general funds appropriated for major information technology development projects of any unit of State government other than a public institution of higher education that:</text>
      <level label="i">
        <text>are unencumbered and unexpended at the end of a fiscal year;</text>
      </level>
      <level label="ii">
        <text>have been abandoned; or</text>
      </level>
      <level label="iii">
        <text>have been withheld by the General Assembly or the Secretary;</text>
      </level>
    </level>
    <level label="6">
      <text>any investment earnings; and</text>
    </level>
    <level label="7">
      <text>any other money from any source accepted for the benefit of the Fund.</text>
    </level>
  </level>
  <level label="f">
    <text>The Fund does not include any money:</text>
    <level label="1">
      <text>received by the Department of Transportation, the Maryland Transportation Authority, Baltimore City Community College, or the Maryland Public Broadcasting Commission;</text>
    </level>
    <level label="2">
      <text>received by the Judicial or Legislative branches of State government; or</text>
    </level>
    <level label="3">
      <text>generated from pay phone commissions that are credited to other accounts or funds in accordance with other provisions of law or are authorized for other purposes in the State budget or through an approved budget amendment.</text>
    </level>
  </level>
  <level label="g">
    <text>The Governor shall submit with the State budget:</text>
    <level label="1">
      <text>a summary showing the unencumbered balance in the Fund as of the close of the prior fiscal year and a listing of any encumbrances;</text>
    </level>
    <level label="2">
      <text>an estimate of projected revenue from each of the sources specified in subsection (e) of this section for the fiscal year for which the State budget is submitted;</text>
    </level>
    <level label="3">
      <text>a descriptive listing of major information technology development projects reflecting projected costs for the fiscal year for which the State budget is submitted and any estimated future year costs; and</text>
    </level>
    <level label="4">
      <text>the amount proposed to be set aside for expedited projects.</text>
    </level>
  </level>
  <level label="h">
    <text>Expenditures from the Fund shall be made only:</text>
    <level label="1">
      <text>in accordance with an appropriation approved by the General Assembly in the annual State budget;</text>
    </level>
    <level label="2">
      <text>through an approved State budget amendment under Title 7, Subtitle 2, Part II of this article, provided that a State budget amendment for any project not requested as part of the State budget submission or for any project for which the scope or cost has increased by more than 5% or $250,000 shall be submitted to the budget committees allowing a 30–day period for their review and comment; or</text>
    </level>
    <level label="3">
      <text>for expedited project contracts approved for funding by the Secretary and approved by the Board of Public Works as provided in § 12–101 of this article.</text>
    </level>
  </level>
  <level label="i">
    <text>The Fund may be used:</text>
    <level label="1">
      <text>for major information technology development projects;</text>
    </level>
    <level label="2">
      <text>as provided in subsections (j) and (l) of this section;</text>
    </level>
    <level label="3">
      <text>notwithstanding § 3.5–301(e)(2) of this subtitle, for the costs of the first 12 months of operation and maintenance of a major information technology development project;</text>
    </level>
    <level label="4">
      <text>for expedited projects; or</text>
    </level>
    <level label="5">
      <text>for major information technology development projects and expedited projects through a revolving loan process through which an agency may reimburse the Fund in future fiscal years as established by the Secretary in regulation.</text>
    </level>
  </level>
  <level label="j">
    <text>Notwithstanding subsection (b) of this section and except for the cost incurred in administering the Fund, each fiscal year up to $1,000,000 of this Fund may be used for:</text>
    <level label="1">
      <text>educationally related information technology projects;</text>
    </level>
    <level label="2">
      <text>application service provider initiatives as provided for in Title 9, Subtitle 22 of the State Government Article; or</text>
    </level>
    <level label="3">
      <text>information technology projects, including:</text>
      <level label="i">
        <text>pilots; and</text>
      </level>
      <level label="ii">
        <text>prototypes.</text>
      </level>
    </level>
  </level>
  <level label="k">
    <text>A unit of State government or local government may submit a request to the Secretary to support the cost of an information technology project with money under subsection (j) of this section.</text>
  </level>
  <level label="l">
    <level label="1">
      <text>Notwithstanding subsection (b) of this section and in accordance with paragraph (2) of this subsection, money paid into the Fund under subsection (e)(2) of this section:</text>
      <level label="i">
        <text>shall be used to support:</text>
        <level label="1">
          <text>the State telecommunication and computer network established under § 3.5–404 of this title, including program development for these activities; and</text>
        </level>
        <level label="2">
          <text>the Statewide Public Safety Interoperability Radio System, also known as Maryland First (first responder interoperable radio system team), under Title 1, Subtitle 5 of the Public Safety Article; and</text>
        </level>
      </level>
      <level label="ii">
        <text>at the Secretary’s discretion, may be used to support State–owned communication sites, communications facilities, and telecommunications equipment used in connection with information technology agreements entered into under § 3.5–307 of this subtitle, including program management for these activities.</text>
      </level>
    </level>
    <level label="2">
      <text>The Secretary may determine the portion of the money paid into the Fund that shall be allocated to each program described in paragraph (1) of this subsection.</text>
    </level>
    <level label="3">
      <level label="i">
        <text>On or before January 15 each year, the Secretary shall submit a report to the General Assembly, in accordance with § 2–1257 of the State Government Article, specifying the amount of money paid into the Fund that was allocated to each program described in paragraph (1) of this subsection.</text>
      </level>
      <level label="ii">
        <text>The report required under this paragraph shall include how funds were allocated at the Secretary’s discretion under paragraph (1)(ii) of this subsection.</text>
      </level>
    </level>
  </level>
  <level label="m">
    <level label="1">
      <text>On or before January 15 of each year, for each major information technology development project or expedited project currently in development or for which operations and maintenance funding is being provided in accordance with subsection (i)(3) of this section, subject to § 2–1257 of the State Government Article, the Secretary shall provide a summary report to the Department of Legislative Services with the most up–to–date project information including:</text>
      <level label="i">
        <text>project funding decisions and project status, including:</text>
        <level label="1">
          <text>estimated project or product costs;</text>
        </level>
        <level label="2">
          <text>funding sources; and</text>
        </level>
        <level label="3">
          <text>ongoing operating costs after the project is no longer a major development project or expedited project, including:</text>
        </level>
        <level label="A">
          <text>costs associated with procuring and maintaining licenses; and</text>
        </level>
        <level label="B">
          <text>support to continuously maintain and improve the project or product;</text>
        </level>
      </level>
      <level label="ii">
        <text>any schedule, cost, and scope changes since the last annual report;</text>
      </level>
      <level label="iii">
        <text>a risk assessment provided by either the Department or the designated unit of State government that details the identified project or product risk, including:</text>
        <level label="1">
          <text>a description of the type of risk, including:</text>
        </level>
        <level label="A">
          <text>governance;</text>
        </level>
        <level label="B">
          <text>resource availability or capability;</text>
        </level>
        <level label="C">
          <text>funding;</text>
        </level>
        <level label="D">
          <text>interdependencies with other systems;</text>
        </level>
        <level label="E">
          <text>technical issues;</text>
        </level>
        <level label="F">
          <text>organizational culture; or</text>
        </level>
        <level label="G">
          <text>ability to support in the long term;</text>
        </level>
        <level label="2">
          <text>the risk likelihood;</text>
        </level>
        <level label="3">
          <text>the risk priority;</text>
        </level>
        <level label="4">
          <text>the risk owner;</text>
        </level>
        <level label="5">
          <text>planned risk mitigation strategy; and</text>
        </level>
        <level label="6">
          <text>the risk status as of the report date;</text>
        </level>
      </level>
      <level label="iv">
        <text>project tracking metrics, including:</text>
        <level label="1">
          <text>describing the functionality and features that have been delivered as of the report date; and</text>
        </level>
        <level label="2">
          <text>qualitative and quantitative data showing progress towards project goals; and</text>
        </level>
      </level>
      <level label="v">
        <text>any change in the monitoring or oversight status.</text>
      </level>
    </level>
    <level label="2">
      <text>The report submitted under this subsection:</text>
      <level label="i">
        <text>is confidential and not subject to disclosure under Title 4 of the General Provisions Article;</text>
      </level>
      <level label="ii">
        <text>shall communicate the requisite information in a clear and concise manner that, to the greatest extent possible, avoids the use of technical language or reliance on existing industry knowledge; and</text>
      </level>
      <level label="iii">
        <text>shall include an executive summary of key information, including:</text>
        <level label="1">
          <text>the total value of the portfolio, including:</text>
        </level>
        <level label="A">
          <text>annual development costs;</text>
        </level>
        <level label="B">
          <text>funding sources; and</text>
        </level>
        <level label="C">
          <text>projected ongoing operating costs over the next 5 years; and</text>
        </level>
        <level label="2">
          <text>a summary of new projects including:</text>
        </level>
        <level label="A">
          <text>the advantages of the new projects; and</text>
        </level>
        <level label="B">
          <text>any new or innovative aspects of development processes.</text>
        </level>
      </level>
    </level>
  </level>
  <level label="n">
    <level label="1">
      <text>The Department shall publish and maintain a publicly available project and portfolio dashboard on the Department’s website.</text>
    </level>
    <level label="2">
      <text>The dashboard shall include all major information technology development projects and expedited projects, organized by the accountable unit of State government.</text>
    </level>
    <level label="3">
      <text>For each project, the dashboard shall:</text>
      <level label="i">
        <text>specify the schedule management for the project, including:</text>
        <level label="1">
          <text>the project start date;</text>
        </level>
        <level label="2">
          <text>estimated length of the project, by phase;</text>
        </level>
        <level label="3">
          <text>planned milestones with estimated completion dates; and</text>
        </level>
        <level label="4">
          <text>completed milestones with completion dates;</text>
        </level>
      </level>
      <level label="ii">
        <text>list the estimated project cost;</text>
      </level>
      <level label="iii">
        <text>list the total amount appropriated for the current fiscal year;</text>
      </level>
      <level label="iv">
        <text>list the total amount spent during the prior fiscal year, categorized by:</text>
        <level label="1">
          <text>vendor costs;</text>
        </level>
        <level label="2">
          <text>agency labor;</text>
        </level>
        <level label="3">
          <text>software licenses, subscriptions, and other costs;</text>
        </level>
        <level label="4">
          <text>other expenses; and</text>
        </level>
        <level label="5">
          <text>total expenditures;</text>
        </level>
      </level>
      <level label="v">
        <text>for projects in development:</text>
        <level label="1">
          <text>the prior fiscal year forecast accompanied by actual data and the resulting variance; and</text>
        </level>
        <level label="2">
          <text>the current year forecast; and</text>
        </level>
      </level>
      <level label="vi">
        <text>subject to subsection (o) of this section, identify major project or product risks, including:</text>
        <level label="1">
          <text>risk description;</text>
        </level>
        <level label="2">
          <text>risk impact;</text>
        </level>
        <level label="3">
          <text>risk likelihood;</text>
        </level>
        <level label="4">
          <text>mitigation strategy; and</text>
        </level>
        <level label="5">
          <text>risk status.</text>
        </level>
      </level>
    </level>
  </level>
  <level label="o">
    <level label="1">
      <text>The Department may redact specific risks identified under subsection (n)(3)(vi) of this section from the public dashboard if the Department determines that public sharing of the information could pose a risk to the project.</text>
    </level>
    <level label="2">
      <text>If a risk is redacted from the dashboard, the information shall be shared with the Legislative Policy Committee.</text>
    </level>
    <level label="3">
      <text>A risk redacted from the dashboard is confidential and not subject to disclosure under Title 4 of the General Provisions Article.</text>
    </level>
  </level>
  <level label="p">
    <level label="1">
      <text>The Secretary may adopt regulations necessary to carry out this section.</text>
    </level>
    <level label="2">
      <text>The Secretary shall adopt regulations necessary to establish a process for units of State government to request and receive funding for an expedited project aligned with the State Modernization Plan that shall:</text>
      <level label="i">
        <text>allow units of State government to apply for project funding biannually;</text>
      </level>
      <level label="ii">
        <text>be consistent with the goals and preferences established under Title 14 of this article and encourage small and minority business enterprise vendors; and</text>
      </level>
      <level label="iii">
        <text>provide measures that ensure compliance with this subtitle and the Department’s regulations by both vendors and units of State government.</text>
      </level>
    </level>
  </level>
  <level label="q">
    <text>The Chief Information Officer for a unit of State government with a planned or ongoing major information technology development project shall meet with the Secretary on a quarterly basis to report on and discuss the ongoing information technology development projects, including:</text>
    <level label="1">
      <text>project budget;</text>
    </level>
    <level label="2">
      <text>project vendor performance or nonperformance;</text>
    </level>
    <level label="3">
      <text>project scope;</text>
    </level>
    <level label="4">
      <text>project schedule;</text>
    </level>
    <level label="5">
      <text>the capacity of the unit to implement the project; and</text>
    </level>
    <level label="6">
      <text>any other items the Secretary deems relevant to the successful implementation of the project.</text>
    </level>
  </level>
</section>
