The Division shall: inspect the records of the units of the State government; study the records management practices of the units of State government; review a proposal to buy or rent equipment, storage space, or services for records, including microfilming or photocopying, and, as appropriate, make recommendations about the proposal to: the Department of Budget and Management; or the Board of Public Works; on July 1, 1985 and for each subsequent 5–year period, report a series analysis of the character and quantity of records that a unit of the State government holds and that an official of the State government or the head of a unit is required or is permitted to offer to the State Archives; and otherwise further the programs of each unit of the State government.