A public official may offer to the Archives or may destroy any of the following materials that the public official no longer needs: a book, magazine, or newspaper; other library or museum material that was made or acquired for reference or exhibition purposes; an extra copy of a document that was kept only for convenience of reference; a stock of publications; an acceptance or refusal of an invitation or engagement of a public officer; and material that otherwise relates to personal business of a public officer. The State Archivist may set classes of materials that the public official may destroy if the public official no longer needs the materials.