Title 9. Miscellaneous Executive Agencies — Subtitle 10. State Archives and Artistic Property

may not receive compensation; but

is entitled to reimbursement for expenses under the Standard State Travel Regulations, as provided in the State budget.

The Commission shall be an advisory body for the Archives.

The Commission shall review and comment on:

After consultation with the Commission, the Governor shall appoint a competent, qualified individual as State Archivist.

The State Archivist shall:

The State Archivist may appoint an Assistant State Archivist.

The Assistant State Archivist has the powers and duties of the State Archivist:

adopt regulations to:

have a seal; and

on request, or at the State Archivist’s discretion, review, evaluate, and make recommendations to the General Assembly regarding State designations under Title 7 of the General Provisions Article.

The State Archivist may establish reasonable fees for the care and preservation of records and other services provided by the Archives.

Fees may be in the form of:

Of the fees collected, 7% shall be deposited in the Archives Endowment Account of the State Archives Fund established under § 9–1013 of this subtitle as an educational and entrepreneurial reserve.

determine, in consultation with the Commission, the types of records and other information that the Archives will accept for safekeeping; and

acquire, as a gift or with money appropriated or given to the Archives for that purpose:

shall supervise and control the use of the State Hall of Records Building;

may equip and furnish the Building in accordance with law; and

subject to Title 2, Subtitles 4 and 5, Title 4, Subtitles 7 and 8, §§ 8–127, 8–128, and 8–129, Part V of Title 8, Subtitle 1, Title 10, Title 12, Subtitle 2, and §§ 13–219 and 13–221 of the State Finance and Procurement Article, shall supervise and control the use of any other real or personal property that the State acquires for use of the Archives.

repair and preserve the records under the supervision of the State Archivist, as provided in the State budget;

make a copy of any record in the Archives; and

certify the copy.

the historical records acquired under § 9–1010 of this subtitle; and

the land records in its custody under § 9–1011 of this subtitle.

Except as provided in paragraph (2) of this subsection, the Archives may charge a reasonable fee for providing a copy of a record and for certifying the record.

If, with the written approval of a judge of a circuit court, the clerk of court asks for a copy of a land record that a court has transferred to the Commission or Archives, the Archives shall provide, without charge, a micrographic copy of the land record.

shall collect public and private records and other information that relate to the history of the province and State of Maryland from the earliest times, including church records and newspapers;

may edit and publish these records; and

shall encourage research into the history of the State.

needs the record for the daily operation of the unit;

demonstrates to the Archives that the unit will preserve the record adequately; and

deposits with the Archives a security microform copy of the record.

The Archives shall receive, index, and file durable–backed, microfilm aperture card copies or electronic images of plats showing property or rights–of–way acquired or conveyed by the State Roads Commission and the State Highway Administration.

demonstrates that the unit or designee will preserve the record adequately; and

deposits with the Archives or permits the Archives to make a security microform copy of the record.

offers the record to the appropriate local government or its designee; and

the government or designee declines to accept the record.

is appropriated or given to the Archives for publication of the series known as “The Archives of Maryland”;

is received from the sale of the series;

is received from public grants and private contributions; or

is received from fees collected in accordance with § 9–1007(c) of this subtitle.

The Commission may utilize the proceeds of public grants, private contributions, and fees collected under § 9–1007(c)(3) of this subtitle to create an Archives Endowment Account within the State Archives Fund, if this use is consistent with the terms of the public grants and private contributions.

If an endowment is created, the principal of the endowment may not be expended, except pursuant to a recommendation of the Commission.

The Archives shall use money received by the State Archives Fund for “The Archives of Maryland” to prepare, edit, and publish volumes of the series, including reprints of unavailable volumes.

The Archives may use other money in the Fund for the general dissemination of archival materials. This includes the preparation and distribution of books and other publications using archival materials.

Earnings from the endowment may be used for research on Maryland citizens who achieve national, State, or local prominence, for research on historical and geographical aspects of Maryland, and for an outreach program into the schools.

In this section the following words have the meanings indicated.

“Certified or abridged copy” means a copy of a restricted vital record that contains only the personal information that appears on the certificate of birth and does not include any confidential medical information appearing on the certificate.

“Department” means the Maryland Department of Health.

“Extract” means the following information from a restricted vital record:

“File” means to present for registration at the Department any certificate of birth, death, adoption, marriage, divorce, or annulment.

“Restricted vital record” means a certificate of birth that pertains to a birth that occurred fewer than 100 years prior to the request for the record or to a death that occurred fewer than 10 years prior to the request for the record.

“Unrestricted vital record” means a record in the custody of the Archives, including one obtained from the Department by the Archives, that pertains to a birth that occurred more than 100 years prior to the request for the record, or to any marriage license, to a report of absolute divorce or annulment of marriage, or to a death that occurred more than 10 years prior to the request for the record.

“Vital record” means a record of birth, death, marriage, absolute divorce, or marriage annulment required by law to be filed with the Department.

Upon request, the Archives may only disclose and provide copies of vital records to:

An individual may examine and obtain a copy of indexes that pertain to vital records that are in the custody of the Archives.

An individual may obtain an extract of a restricted vital record.

An individual may obtain from the Archives a certified copy of the original of a vital record that may be examined under paragraph (1) of this subsection.

An individual may not request a copy of vital records, indexes to vital records, or extracts from restricted vital records for the purpose of commercial solicitation or private gain.

The Archives may require an individual to state the individual’s intended use of the information obtained under this section.

errors in indexing or extracting information from vital records; or

reasonable reliance on evidence that the person in a restricted vital record is deceased.

The Commission consists of 15 members, 7 of whom are institutional members and 8 of whom are public members.

The institutional members are the chief executive officers, or their designees, of the following institutions:

may not receive compensation; but

is entitled to reimbursement for expenses under the Standard State Travel Regulations, as provided in the State budget.

With the approval of the Governor and the State Archivist, the Commission may accept, on behalf of the State:

The Commission shall care for any object of decorative art accepted under this section.

may accept a gift of money from any public or private source; and

shall administer and use the gift of money in accordance with any conditions of the gift.

The Commission is the official custodian of all valuable paintings and other objects of decorative art owned by or loaned to the State, except those located in a State room of the Government House. With respect to the objects subject to its official custody, the Commission shall:

At such time as the State acquires the Peabody Art Collection from the Peabody Institute, the Commission shall become the official custodian of the Collection.

In exercising its custodial responsibilities, the Commission may loan objects owned by the State to qualified institutions and may contract with such institutions for the performance of curatorial services.

Each person or agency that desires to acquire a painting or object of decorative art for display in or on the premises of any State building, except in a room of the Government House, must receive both prior approval and final acceptance from the Commission.

Before giving prior approval or final acceptance in accordance with this subsection, the Commission shall consider:

describes:

contains:

update the Maryland Manual as necessary to maintain the accuracy of the information; and

annually preserve a version of the Maryland Manual that contains all changes made to the Maryland Manual under item (1) of this subsection in the immediately preceding year.