Personal property assessment records: shall be maintained and arranged in alphabetical order according to the owner by county, election district, taxing district, or assessment area; and may be retained in an electronic medium. Each record shall contain: a brief description of the nature of the personal property; and the value of the personal property. A personal property assessment record may be inspected only by: the property owner or the property taxpayer if different from the owner, for the personal property; or an officer of the State, a county, or a municipal corporation that is affected by the personal property assessment. The Department may allow a commercial bank to have access to personal property returns for the limited purpose of assisting in the collection of filing fees through a lockbox system. The Department may periodically transfer property records to the State Archives for retention.