The Commission's Executive Director shall convene a Grant Review Committee composed of representatives from law enforcement, the judiciary, and treatment, prevention, and education communities, in order to make a recommendation for approval of grant applications. Commission staff shall review grant applications and provide recommendations on budgetary and programmatic sufficiency to the Executive Director and the Grant Review Committee. Grant Award. Notice of a grant award shall be forwarded to the responsible individual authorizing the grant application. Grants shall be awarded on a fiscal year basis with funding available July 1 of each fiscal year covering a 12-month period. Grant Renewal. Grants shall be renewed upon approval of a grant application submitted to the Commission for renewal of funding, and shall be funded for a maximum of 3 years, including the initial year of funding. Upon implementation of the grant program, grantees shall be required to receive prior approval from the Commission for modifications of approved grant budgets or expenditures which exceed 10 percent of the originally approved budget, and to submit quarterly financial reports accompanied by a request for funds. The quarterly financial report is required for each active quarter on a calendar-quarter basis, and reflects financial data relating to grant obligations and outlays. The request for funds provides the means for the grantee to receive reimbursement of expenditures payment. These forms shall be provided by the Commission upon award of a grant.