<subtitle num="01" heading="Office of the Secretary"> <chapter num="01" heading="Regulation Adoption and Declaratory Rulings"> <regulation prefix="Regulation" num=".01" heading="Secretary of the Department."> <paragraph num="A."> <text>The Secretary of Human Services is responsible for promulgating the regulations of the Department.</text> </paragraph> <paragraph num="B."> <text>For all agencies within the jurisdiction of the Department, the Secretary shall:</text> <paragraph num="(1)"> <text>Review all proposed new regulations and amendments to regulations; and</text> </paragraph> <paragraph num="(2)"> <text>Adopt, revise, or disapprove the proposed action.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Within the Department's jurisdiction are all of the Department's administrations, divisions, boards, commissions, offices, and other agencies.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Adoption of Regulations."> <text>The Secretary shall propose and adopt all new, amended, and repealed regulations for regular promulgation and emergency action as prescribed in the Administrative Procedure Act, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Waivers of Regulations."> <text>The Secretary may waive any regulation in this title for:</text> <paragraph num="A."> <text>Purposes of a pilot or demonstration program; and</text> </paragraph> <paragraph num="B."> <text>A maximum of 3 years from the date of the program implementation at which time the Secretary shall instruct the agency responsible for the pilot or demonstration program to:</text> <paragraph num="(1)"> <text>Dissolve the pilot or demonstration program, or</text> </paragraph> <paragraph num="(2)"> <text>Submit a petition to promulgate regulations to establish a permanent program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Petition for the Adoption or Waiver of Regulations."> <paragraph num="A."> <text>Who May File.</text> <paragraph num="(1)"> <text>An interested person may file a petition with the Secretary requesting the promulgation, amendment, or repeal of a regulation.</text> </paragraph> <paragraph num="(2)"> <text>A subdivision within the jurisdiction of the Department, as specified in Regulation .01C of this chapter, may file a petition requesting a waiver of a regulation for purposes of a pilot or demonstration program.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Form. The petition shall:</text> <paragraph num="(1)"> <text>Be in writing;</text> </paragraph> <paragraph num="(2)"> <text>Contain a:</text> <paragraph num="(a)"> <text>Brief statement of a regulation requested to be promulgated, referenced to the regulation, amendment, or repeal being sought, and a statement of:</text> <paragraph num="(i)"> <text>Any proposed amendment, and</text> </paragraph> <paragraph num="(ii)"> <text>Reasons to support the proposed regulation change; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Brief statement and justification of the requested waiver; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Include the petitioner's:</text> <paragraph num="(a)"> <text>Name;</text> </paragraph> <paragraph num="(b)"> <text>Address;</text> </paragraph> <paragraph num="(c)"> <text>Telephone number; and</text> </paragraph> <paragraph num="(d)"> <text>Facsimile number, if available.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Petition Filed.</text> <paragraph num="(1)"> <text>The petition shall be filed with the Secretary of Human Services for the Secretary's consideration and disposition.</text> </paragraph> <paragraph num="(2)"> <text>A petition addressed to other Department officials or employees shall be forwarded to the Secretary within 48 hours of receipt of the petition.</text> </paragraph> <paragraph num="(3)"> <text>The time period to respond to the petition, as indicated in §E of this regulation, begins on the date the Secretary receives the petition.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Consideration. The Secretary shall consider the petition and may use any of the following procedures to obtain additional information or views:</text> <paragraph num="(1)"> <text>Publication of the petition or its summary in the Maryland Register;</text> </paragraph> <paragraph num="(2)"> <text>Submission of the petition to other interested individuals requesting comments;</text> </paragraph> <paragraph num="(3)"> <text>Public meetings or hearings on the petition; or</text> </paragraph> <paragraph num="(4)"> <text>Any other procedure designed to obtain the views of the public on the petition's subject matter.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Disposition. Within 60 days after receipt of the petition, the Secretary shall:</text> <paragraph num="(1)"> <text>Either:</text> <paragraph num="(a)"> <text>Deny the petition stating the reasons for the denial, or</text> </paragraph> <paragraph num="(b)"> <text>Initiate the promulgation or waiver of the regulation; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Send written notice of the action taken on the petition to:</text> <paragraph num="(a)"> <text>The petitioner, and</text> </paragraph> <paragraph num="(b)"> <text>Any other individual requesting notification.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Department Records.</text> <paragraph num="(1)"> <text>The Secretary shall maintain a file of all submitted petitions and responses.</text> </paragraph> <paragraph num="(2)"> <text>The file shall be available for public inspection.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Petition for Declaratory Rulings."> <paragraph num="A."> <text>Who May File. Any person may file with the Secretary a petition for a declaratory ruling regarding the applicability of a statute or regulation pertaining to the Department to any:</text> <paragraph num="(1)"> <text>Person;</text> </paragraph> <paragraph num="(2)"> <text>Property; or</text> </paragraph> <paragraph num="(3)"> <text>State of facts.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Form. The petition shall:</text> <paragraph num="(1)"> <text>Be in writing;</text> </paragraph> <paragraph num="(2)"> <text>Contain a detailed statement of the facts to which the applicability of the statute or regulation is questioned and pose the question of whether and how the stated statute or regulation applies to the facts in the petition;</text> </paragraph> <paragraph num="(3)"> <text>Include the petitioner's:</text> <paragraph num="(a)"> <text>Name,</text> </paragraph> <paragraph num="(b)"> <text>Address,</text> </paragraph> <paragraph num="(c)"> <text>Telephone number, and</text> </paragraph> <paragraph num="(d)"> <text>Facsimile number, if available; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Include a notarized statement from the petitioner that the facts in the petition are true to the best of the petitioner's knowledge, information, and belief.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Submission, Consideration, and Disposition.</text> <paragraph num="(1)"> <text>The petitioner shall file the petition with the Secretary for consideration and disposition.</text> </paragraph> <paragraph num="(2)"> <text>The Secretary shall:</text> <paragraph num="(a)"> <text>Consider the petition; and</text> </paragraph> <paragraph num="(b)"> <text>Make a decision on the requested declaratory ruling.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Secretary shall:</text> <paragraph num="(a)"> <text>Notify the petitioner in writing of the decision within 60 days of receipt of the petition; and</text> </paragraph> <paragraph num="(b)"> <text>Include the reasons for the action the Secretary may take.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">State Government Article, §§10-122, 10-123, 10-304, and 10-305, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 5, 1977 (4:1 Md. R. 16)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective February 8, 1980 (7:3 Md. R. 262)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 repealed and new Regulations .01—.05 adopted as an emergency provision effective March 9, 1998 (25:8 Md. R. 593); adopted permanently effective June 1, 1998 (25:11 Md. R. 820)</annotation> </annotations> </chapter> <chapter num="02" heading="Procedures for Access to Records"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter establishes procedures for requesting and gaining access to records and information of the Department of Human Services and the local departments of social services.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Act” means the Public Information Act, State Government Article, §10-611 et seq., Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Administration” means any of the following administrations within the Department of Human Services:</text> <paragraph num="(a)"> <text>Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>Family Investment Administration;</text> </paragraph> <paragraph num="(c)"> <text>Child Support Administration.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Custodian” means an authorized employee of the Department, an administration, or a local department having actual control and custody of a record.</text> </paragraph> <paragraph num="(4)"> <text>“Department” means the Department of Human Services, its administrations, and the local departments.</text> </paragraph> <paragraph num="(5)"> <text>“Information” means any part of a record, in any form.</text> </paragraph> <paragraph num="(6)"> <text>“Local department” means the department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Official custodian” means the executive head of the Department, administration, or local department in which a record is located.</text> </paragraph> <paragraph num="(8)"> <text>“Record” means the original or any copy of any documentary material, in any form, in the transaction of public business, that is made by, received by, or received from:</text> <paragraph num="(a)"> <text>The State;</text> </paragraph> <paragraph num="(b)"> <text>Any county or city of the State; or</text> </paragraph> <paragraph num="(c)"> <text>Any subdivision or agency of the State, a county, or a city.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Requestor” means a person requesting disclosure of or access to a record.</text> </paragraph> <paragraph num="(10)"> <text>“State” means the State of Maryland.</text> </paragraph> <paragraph num="(11)"> <text>“Working day” means a day other than a Saturday, Sunday, State holiday, or other day on which State offices are not open for official business.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Requestor's Procedure for Requesting Disclosure or Personal Review of a Record."> <paragraph num="A."> <text>A request for information from, or an opportunity to review, a record of the Department, an administration, or a local department shall be made to the custodian of the record.</text> </paragraph> <paragraph num="B."> <text>Requests to personally review a record shall be in writing.</text> </paragraph> <paragraph num="C."> <text>Requests For Information From a Record.</text> <paragraph num="(1)"> <text>Requests may be made orally or in writing.</text> </paragraph> <paragraph num="(2)"> <text>The custodian may require that an oral request be made in writing, if the custodian reasonably believes that having the request in writing will assist the custodian in responding to the request.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A written or oral request shall include:</text> <paragraph num="(1)"> <text>The name, title, address, and telephone number of the requestor;</text> </paragraph> <paragraph num="(2)"> <text>A reasonable identification of the records sought;</text> </paragraph> <paragraph num="(3)"> <text>The signature of the requestor, if the request is in writing; and</text> </paragraph> <paragraph num="(4)"> <text>A general statement of the purpose for the records, if the request is for records of Social Services, Family Investment, Community Services, Child Support Enforcement, or Medical Assistance programs.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Department's Procedures for Responding to a Request for Disclosure or Personal Review of a Record."> <paragraph num="A."> <text>Oral Requests for Information.</text> <paragraph num="(1)"> <text>If the individual who receives a request is not the custodian of the record, the individual shall immediately provide the requestor with reasonably obtainable information as to the identity and location of the custodian of the record.</text> </paragraph> <paragraph num="(2)"> <text>Within 10 working days of receiving a request, the custodian of a requested record shall take the needed actions set forth in §A(3) of this regulation that are permitted by this chapter and other applicable State and federal confidentiality regulations and laws.</text> </paragraph> <paragraph num="(3)"> <text>The custodian shall:</text> <paragraph num="(a)"> <text>Provide the requestor, either orally, in writing, or by sending or faxing a copy of the relevant documents, with whatever requested information may be released;</text> </paragraph> <paragraph num="(b)"> <text>Deny the request as to information which cannot be disclosed as a matter of law; or</text> </paragraph> <paragraph num="(c)"> <text>Advise the requestor to submit a written request in accordance with §B of this regulation and Regulation .03C of this chapter.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>In denying an oral request for information, the custodian shall give the reason for the denial.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Written Requests for Information or for Access to a Record.</text> <paragraph num="(1)"> <text>If the individual who receives a written request is not the custodian of the record, the individual shall, within 10 working days of receipt of the request, provide the requestor with reasonably obtainable information as to the identity and location of the custodian of the record.</text> </paragraph> <paragraph num="(2)"> <text>The custodian of a requested record shall respond in writing to a written request within 30 working days of receipt of the request. The response shall include:</text> <paragraph num="(a)"> <text>Disclosure of that part of the requested information which the custodian determines may be disclosed as a matter of State and federal confidentiality law, except as provided in Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>If requested, permission to personally review records which may be disclosed as a matter of law, except as provided in Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>Denial of disclosure of that part of the requested information which the custodian determines may not be disclosed as a matter of law or pursuant to Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(d)"> <text>If the custodian grants a request to personally review records, notification to the requestor of a reasonable date and hour, within 30 days following the receipt of the request, when the records will be available for inspection and copying; and</text> </paragraph> <paragraph num="(e)"> <text>Notification to the requestor of any requested record which does not exist or has been lost or destroyed.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If, after arranging a time for inspection or copying, the custodian learns that a requested record has been lost or destroyed, the custodian shall notify the requestor of that fact within 10 working days of learning of the loss or destruction.</text> </paragraph> <paragraph num="(4)"> <text>A custodian's denial of a written request for disclosure or review of a record shall include a written statement of the:</text> <paragraph num="(a)"> <text>Reason for the denial;</text> </paragraph> <paragraph num="(b)"> <text>Regulation upon which the denial is based; and</text> </paragraph> <paragraph num="(c)"> <text>Procedures for obtaining review of the denial as set forth in Regulation .07 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>With the consent of the requestor, a custodian may extend a time period established by this regulation for an additional period not to exceed 30 days. The custodian shall document the consent of the requestor to an extension in the record.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Court-Ordered Denial of Disclosure."> <text>If the official custodian believes that disclosure of a record would cause substantial injury to the public interest, but no other regulation or law permits denial of the request, the custodian may:</text> <paragraph num="A."> <text>Temporarily deny disclosure of the record; and</text> </paragraph> <paragraph num="B."> <text>Within 10 working days of the denial, petition the circuit court for the jurisdiction in which the record is located for an order permitting continued denial of inspection.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Response to a Subpoena."> <paragraph num="A."> <text>If, under a subpoena, a custodian is required to produce or testify about a record, disclosure of which is not permitted by this chapter, the custodian shall:</text> <paragraph num="(1)"> <text>Call the court's attention to this chapter and any other relevant confidentiality law, including applicable federal regulations; and</text> </paragraph> <paragraph num="(2)"> <text>Ask the court for permission not to comply with the subpoena.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the court denies the request for permission not to comply with a subpoena to produce records, the custodian shall:</text> <paragraph num="(1)"> <text>Request the court to review the documents in chambers and to order disclosure only as required by due process; and</text> </paragraph> <paragraph num="(2)"> <text>Specifically request that only a summary, which shall exclude the identity of the reporter of any allegation of child abuse or neglect, of the information contained in the record be disclosed.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the court orders disclosure of the actual record, the custodian shall request permission to delete the identity of the reporter of any allegations of child abuse or neglect.</text> </paragraph> <paragraph num="D."> <text>If the court orders that the custodian provide copies of the records, the custodian shall also request that the agency be permitted to charge appropriate fees to the party requesting the records, in accordance with Regulation .10 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Administrative and Judicial Review of Denial."> <paragraph num="A."> <text>If the custodian denies a written request for inspection for a reason other than because the official custodian has obtained a court order under Regulation .05 of this chapter, the requestor may:</text> <paragraph num="(1)"> <text>Within 30 days of receipt of notice of the denial, request an administrative hearing on the denial; or</text> </paragraph> <paragraph num="(2)"> <text>File an appropriate action in circuit court in accordance with State Government Article, §10-623, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Appeals. A requestor may:</text> <paragraph num="(1)"> <text>Only appeal a written request for access to a record to an administrative hearing or a circuit court; or</text> </paragraph> <paragraph num="(2)"> <text>Submit a written request for disclosure or personal review of the record containing the information sought, if denied an oral request for information.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An administrative hearing authorized by this regulation shall be conducted in accordance with the Department's regulations and procedures for fair hearings.</text> </paragraph> <paragraph num="D."> <text>If the agency's final decision on an administrative hearing is a total or partial denial of a request, the requestor may appeal to the appropriate circuit court pursuant to State Government Article, §10-222, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Time and Place of Inspection."> <text>If the custodian grants a request to review a record, the requestor may inspect the record at the agency at which the public record is located, during the agency's normal working hours, or at a more suitable and convenient place for inspection requested by the requestor and approved by the custodian.</text> </regulation> <regulation prefix="Regulation" num=".09" heading="Copies."> <text>A requestor who is authorized to review a record is entitled to receive a copy of that record.</text> </regulation> <regulation prefix="Regulation" num=".10" heading="Fees."> <paragraph num="A."> <text>The custodian may charge the requestor the fee set forth in §B of this regulation for the search for, and preparation, reproduction, and delivery of, a record authorized to be disclosed.</text> </paragraph> <paragraph num="B."> <text>Unless provided otherwise by other statute or regulation, the duplication fee schedule is:</text> <paragraph num="(1)"> <text>25 cents a page when reproduction can be made by a photocopying machine located within the agency of the custodian of the record;</text> </paragraph> <paragraph num="(2)"> <text>The actual cost of reproduction when the record is not susceptible to photocopying or needs to be copied outside the agency;</text> </paragraph> <paragraph num="(3)"> <text>An additional $1 a page if the requestor asks that a copy be certified as a true copy of the original;</text> </paragraph> <paragraph num="(4)"> <text>A reasonable fee for any time in excess of 2 hours which is spent by agency staff searching for the record, preparing the record for inspection, or copying the record; and</text> </paragraph> <paragraph num="(5)"> <text>If the requestor asks that copies be mailed or delivered to the requestor, the cost of postage or delivery.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Before reproducing the record, the custodian:</text> <paragraph num="(1)"> <text>Shall estimate the cost of reproduction and obtain the requestor's agreement to pay the cost; and</text> </paragraph> <paragraph num="(2)"> <text>May require prepayment of an estimated fee before reproducing the record.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If fees for copies, printouts, photographs, or certified copies are specifically set out by a law other than the Act or this regulation, that specific fee controls.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Criminal Penalty."> <text>A court may find a willful or knowing violation of this chapter to be a criminal misdemeanor punishable by a fine not exceeding $1,000.</text> </regulation> <annotations> <annotation type="Authority">Article 88A, §5; State Government Article, §10-611 et seq.; Article 41, Title 6; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 1, 1973</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended affective December 10, 1975 (2:28 Md. R. 1666); December 2, 1985 (12:24 Md. R. 2346)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07, Confidential Nature of Records, repealed effective October 28, 1991 (18:21 Md. R. 2305)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11, Procedures for Access to Records, adopted effective October 28, 1991 (18:21 Md. R. 2305)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended June 18, 2007 (34:11 Md. R. 971)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B amended June 18, 2007 (34:11 Md. R. 971)</annotation> </annotations> </chapter> <chapter num="03" heading="Nondiscrimination"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>This chapter establishes the requirements necessary for the Department and its contractors to comply with State and federal nondiscrimination and Minority Business Enterprise laws and policies.</text> </paragraph> <paragraph num="B."> <text>These requirements affect all areas of employment and service delivery by the Department and its contractors.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Disability” means a state of being mentally, physically, or emotionally impaired.</text> </paragraph> <paragraph num="(3)"> <text>“Local department” means the local department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(4)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Nondiscrimination Requirement."> <paragraph num="A."> <text>As a State agency and a recipient of federal funds, the Department, local departments, and individuals receiving funds through the Department may not engage in discriminatory practices.</text> </paragraph> <paragraph num="B."> <text>Services to the Public.</text> <paragraph num="(1)"> <text>In the provision of services to the public, discrimination is prohibited based on:</text> <paragraph num="(a)"> <text>Race;</text> </paragraph> <paragraph num="(b)"> <text>Religion;</text> </paragraph> <paragraph num="(c)"> <text>Color;</text> </paragraph> <paragraph num="(d)"> <text>National origin;</text> </paragraph> <paragraph num="(e)"> <text>Sex;</text> </paragraph> <paragraph num="(f)"> <text>Physical or mental disability;</text> </paragraph> <paragraph num="(g)"> <text>Age; or</text> </paragraph> <paragraph num="(h)"> <text>Sexual orientation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Discrimination is allowed when the distinction is based on:</text> <paragraph num="(a)"> <text>Sex or age permitted or required by statute;</text> </paragraph> <paragraph num="(b)"> <text>Religion necessary to protect the religious heritage of a minor; or</text> </paragraph> <paragraph num="(c)"> <text>Disability necessary to provide disabled individuals with aid, care, services, or benefits that are comparable to all recipients.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>In employment practices, discrimination is prohibited based on:</text> <paragraph num="(1)"> <text>Political or religious opinion or affiliation;</text> </paragraph> <paragraph num="(2)"> <text>Marital status; and</text> </paragraph> <paragraph num="(3)"> <text>§B(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>This regulation applies to other agencies, organizations, employers, institutions, and contractors from whom the Department purchases services, except when the discriminatory practices are permitted by law.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Discrimination Prohibited."> <paragraph num="A."> <text>Delivery of Services.</text> <paragraph num="(1)"> <text>In the delivery of services, the Department or local departments may not, on the grounds of religious or political opinion or affiliation, race, color, national origin, sex, physical or mental disability, or age:</text> <paragraph num="(a)"> <text>Deny any aid, care, service, or other benefits provided under any program;</text> </paragraph> <paragraph num="(b)"> <text>Subject any individual to segregation or separate treatment related to the receipt of any aid, care, service, or other benefit provided under any program;</text> </paragraph> <paragraph num="(c)"> <text>Treat an individual differently from others in determining whether the individual satisfies requirements which all individuals must meet in order to receive any aid, care, service, or benefit under the program; or</text> </paragraph> <paragraph num="(d)"> <text>Fail or refuse to refer for employment or training except in employment when this distinction represents a bona fide qualification for employment or training.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Department and the local department of social services may distinguish when distinction on the basis of:</text> <paragraph num="(a)"> <text>Sex or age is otherwise permitted or required by statute; (b) Religion is necessary to protect the religious heritage of a minor; or (c) Disability is necessary to provide disabled individuals with aid, care, service, or benefits that are as effective as those provided to others.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Employment Practices. The Department or local departments may not discriminate in employment practices on the grounds of political or religious affiliation or opinion, marital status, race, color, national origin, sex, physical or mental disability, or age.</text> </paragraph> <paragraph num="C."> <text>Boards and Private Vendors. Local social services boards and private purchase of service vendors may not deny a qualified individual the opportunity to participate as a member of a planning or advisory body that is an integral part of the program. Advisory boards or committees shall be representative of the population of the geographical area served.</text> </paragraph> <paragraph num="D."> <text>Performance of Service. In performing service to the public, the Department or local departments and individual employees may not:</text> <paragraph num="(1)"> <text>Discriminate on the basis of religious or political opinion or affiliation, marital status, race, color, national origin, sex, physical or mental disability, or age;</text> </paragraph> <paragraph num="(2)"> <text>Authorize the use of state facilities in furtherance of discriminatory practices or use by any group or organization which discriminates in its membership or other policies on the basis of these factors.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Employment Referral and Placement Services. Any employee of the Department or local department engaged in employment referral and placement service for private industry or public agencies shall:</text> <paragraph num="(1)"> <text>Fill all job orders on a nondiscriminatory basis;</text> </paragraph> <paragraph num="(2)"> <text>Decline any job order carrying a specification or limitation as to political or religious opinion or affiliation, marital status, race, color, national origin, sex, physical or mental disability, or age unless it relates to a bona fide job requirement.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Vocational Guidance and Training Programs. The Department or local department, in funding or supervising any educational vocational guidance counseling programs and all apprentice and on-the-job training programs, shall conduct these programs to encourage the fullest development of interest and aptitude without regard to political or religious opinion or affiliation, marital status, race, color, national origin, sex, physical or mental disability, or age unless it relates to a bona fide job requirement which shall require justification and approval.</text> </paragraph> <paragraph num="G."> <text>Facility Site and Location. In determining the site or location of a facility, the Department or local departments may not make selections directly or through contractual or other arrangements that have the effect on anyone of excluding or discriminating on the basis of race, color, national origin, sex, physical or mental disability, or age. The Department or local departments shall make all programs accessible to the disabled.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Affirmative Action Program."> <paragraph num="A."> <text>The Department or local departments shall maintain an affirmative action program to enhance equal access to employment and employment opportunity in accordance with §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>The Affirmative Action Program includes but is not limited to:</text> <paragraph num="(1)"> <text>Recruitment or recruitment advertising;</text> </paragraph> <paragraph num="(2)"> <text>Employment promotion, upgrading, demotion, transfer, layoff, or termination;</text> </paragraph> <paragraph num="(3)"> <text>Changes to rates of pay or other forms of compensation; and</text> </paragraph> <paragraph num="(4)"> <text>Selection for training.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Minority Business Enterprise."> <paragraph num="A."> <text>The Department and local departments shall ensure fair participation by certified minority business enterprises (MBE) in accordance with applicable procurement laws and regulations in the procurement of:</text> <paragraph num="(1)"> <text>Supplies;</text> </paragraph> <paragraph num="(2)"> <text>Services;</text> </paragraph> <paragraph num="(3)"> <text>Maintenance; and</text> </paragraph> <paragraph num="(4)"> <text>Construction.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department and local departments shall maintain written records to document the:</text> <paragraph num="(1)"> <text>Number of MBE participants; and</text> </paragraph> <paragraph num="(2)"> <text>Dollar value of each contract.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Compliance."> <paragraph num="A."> <text>The Secretary shall ensure the Department's compliance with the regulations of this chapter.</text> </paragraph> <paragraph num="B."> <text>All Department staff shall be aware of and comply with the regulations of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Filing Complaints of Discrimination."> <paragraph num="A."> <text>An individual acting on behalf of a customer or employee of the Department or local department may file a written complaint of any discriminatory events or circumstances prohibited by these regulations.</text> </paragraph> <paragraph num="B."> <text>Complaints concerning employment may be filed with the:</text> <paragraph num="(1)"> <text>Department's Office of Employment and Program Equity;</text> </paragraph> <paragraph num="(2)"> <text>Department of Budget and Management, Office of Personnel Services and Benefits, Employee Relations Unit;</text> </paragraph> <paragraph num="(3)"> <text>Maryland Commission on Human Relations;</text> </paragraph> <paragraph num="(4)"> <text>Federal Equal Employment Opportunity Commission; or</text> </paragraph> <paragraph num="(5)"> <text>Department or agency with jurisdiction over a program.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Complaints concerning the delivery of services may be filed with the:</text> <paragraph num="(1)"> <text>Department's Constituent Services Office;</text> </paragraph> <paragraph num="(2)"> <text>Department's Office of Employment and Program Equity;</text> </paragraph> <paragraph num="(3)"> <text>United States Department of Agriculture, Office for Civil Rights;</text> </paragraph> <paragraph num="(4)"> <text>United States Department of Health and Human Services, Office for Civil Rights; or</text> </paragraph> <paragraph num="(5)"> <text>Department or agency with jurisdiction over a program.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 49B, §7; State Finance and Procurement Article, §§11-105(b), (e), 11-148, and 11-209; State Personnel and Pensions Article, Title 5, Subtitle 2; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 10, 1975 (2:28 Md. R. 1667)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 23, 1981 (8:23 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01E adopted effective May 30, 1988 (15:11 Md. R. 1329)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 renumbered to Regulation .05 and new Regulation .04 adopted effective May 30, 1988 (15:11 Md. R. 1329)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 renumbered to Regulation .06 and amended effective May 30, 1988 (15:11 Md. R. 1329)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 1, 1999 (26:22 Md. R. 1691)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective April 9, 2007 (34:7 Md. R. 696)</annotation> </annotations> </chapter> <chapter num="04" heading="Administrative Hearings"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>This chapter applies to contested case hearings relating to:</text> <paragraph num="(1)"> <text>All programs provided for in COMAR 07.02 Social Services Administration;</text> </paragraph> <paragraph num="(2)"> <text>All programs provided for in COMAR 07.03 Family Investment Administration;</text> </paragraph> <paragraph num="(3)"> <text>All programs provided for in COMAR 07.07 Child Support Administration; and</text> </paragraph> <paragraph num="(4)"> <text>Other programs specifically referring to this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Construction.</text> <paragraph num="(1)"> <text>In hearings conducted by an administrative law judge of the Office of Administrative Hearings (OAH), this chapter shall, whenever possible, be construed as supplementing and in harmony with COMAR 28.02.01 Rules of Procedure of the OAH.</text> </paragraph> <paragraph num="(2)"> <text>In the event of a conflict between this chapter and COMAR 28.02.01, this chapter applies.</text> </paragraph> <paragraph num="(3)"> <text>In the event of a conflict between this chapter and program regulations, the program regulations apply.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administrative law judge” means an administrative law judge of the Office of Administrative Hearings.</text> </paragraph> <paragraph num="(2)"> <text>Agency.</text> <paragraph num="(a)"> <text>“Agency” means the agency providing assistance or from which assistance has been requested.</text> </paragraph> <paragraph num="(b)"> <text>“Agency” includes:</text> <paragraph num="(i)"> <text>Local departments of social services;</text> </paragraph> <paragraph num="(ii)"> <text>The Child Support Administration; and</text> </paragraph> <paragraph num="(iii)"> <text>Any other agency administering or providing assistance under contract with the Department of Human Services or other agency pursuant to Title XX of the Social Security Act.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Appellant” means an applicant, recipient, or other individual who is:</text> <paragraph num="(a)"> <text>Authorized by regulation to request an appeal under this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>The subject of an intentional program violation proceeding.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an individual for whom assistance has been requested, or the individual's authorized representative.</text> </paragraph> <paragraph num="(5)"> <text>“Assistance” means a benefit or service provided by any program to which this chapter applies.</text> </paragraph> <paragraph num="(6)"> <text>“Authorized representative” means:</text> <paragraph num="(a)"> <text>An individual, organization, or institution authorized to act on behalf of an individual who receives or has received assistance, or for whom assistance has been requested; or</text> </paragraph> <paragraph num="(b)"> <text>An individual, organization, or institution designated by an appellant to assist in an appeal under this chapter.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Hearing” means a contested case hearing as defined in State Government Article, §10-202(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Intentional program violation” means an intentional program violation under COMAR 07.03.10.</text> </paragraph> <paragraph num="(9)"> <text>“Office of Administrative Hearings (OAH)” means the unit within the Executive Branch established by State Government Article, §9-1602, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>“Party” means:</text> <paragraph num="(a)"> <text>The appellant;</text> </paragraph> <paragraph num="(b)"> <text>The agency;</text> </paragraph> <paragraph num="(c)"> <text>In a case concerning enforcement of a child support obligation, any individual to whom the appellant owes child support by order of a court; and</text> </paragraph> <paragraph num="(d)"> <text>Any other individual deemed by OAH to be a proper party.</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Recipient” means an individual who receives or has received assistance, or that individual's authorized representative.</text> </paragraph> <paragraph num="(12)"> <text>“Record review” means a review of relevant agency records and of any evidence submitted by a party.</text> </paragraph> <paragraph num="(13)"> <text>“Secretary” means the Secretary of Human Services or a designee of the Secretary.</text> </paragraph> <paragraph num="(14)"> <text>“Secretary's delegation” means the Secretary's delegation of hearing authority made pursuant to State Government Article, §10-205, Annotated Code of Maryland, and Regulation .21 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Appeal Request."> <paragraph num="A."> <text>Appeal by Applicant. An applicant may request a hearing when the agency:</text> <paragraph num="(1)"> <text>Denies in full or in part an application for assistance;</text> </paragraph> <paragraph num="(2)"> <text>Denies in full or in part an application for licensing, approval, or registration;</text> </paragraph> <paragraph num="(3)"> <text>Fails to act with reasonable promptness on an application for, or a request for adjustment of, assistance; or</text> </paragraph> <paragraph num="(4)"> <text>Gives notice of its intention to take any of the actions listed in §A(1)—(3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Appeal by Recipient. A recipient may request a hearing when the agency:</text> <paragraph num="(1)"> <text>Suspends, reduces, or terminates assistance;</text> </paragraph> <paragraph num="(2)"> <text>Makes a decision affecting a plan of service to a recipient;</text> </paragraph> <paragraph num="(3)"> <text>Makes a decision affecting a recipient's licensing, approval, or registration;</text> </paragraph> <paragraph num="(4)"> <text>Makes a decision affecting the method of providing assistance;</text> </paragraph> <paragraph num="(5)"> <text>Refers a recipient to a work program;</text> </paragraph> <paragraph num="(6)"> <text>Takes a position regarding the disposition of the conciliation process as set forth in COMAR 07.03.03.15;</text> </paragraph> <paragraph num="(7)"> <text>Imposes sanctions on a recipient;</text> </paragraph> <paragraph num="(8)"> <text>Recovers an overpayment or over issuance in assistance; or</text> </paragraph> <paragraph num="(9)"> <text>Gives notice of its intention to take any of the actions listed in §B(1)—(8) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Child Support Enforcement Appeals. An individual may request a hearing or a record review when the agency:</text> <paragraph num="(1)"> <text>Has caused the interception or offset of all or part of the individual’s State tax refund, abandoned property, or any payment due to the obligor from the Comptroller of the Treasury, or lottery prize as a result of an arrearage in child support;</text> </paragraph> <paragraph num="(2)"> <text>Has caused the interception or offset of all or part of the individual's federal tax refund or federal payment authorized under 31 U.S.C. §3716 as a result of a child support arrearage reported to the federal Office of Child Support Enforcement;</text> </paragraph> <paragraph num="(3)"> <text>Has caused the denial or revocation of the individual's passport as a result of a child support arrearage reported to the federal Office of Child Support Enforcement;</text> </paragraph> <paragraph num="(4)"> <text>Has decided to disclose information regarding the individual's court-ordered child support obligation to:</text> <paragraph num="(a)"> <text>The Motor Vehicle Administration;</text> </paragraph> <paragraph num="(b)"> <text>A consumer reporting agency; or</text> </paragraph> <paragraph num="(c)"> <text>A business, occupation, or professional licensing authority; or</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Has denied the individual participation in the payment incentive program; or</text> </paragraph> <paragraph num="(6)"> <text>Has conducted an investigation pursuant to COMAR 07.07.12, 07.07.15, 07.07.16, 07.07.19, 07.07.20, or 07.07.21, and the individual disagrees with the results of that investigation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Notice. At the time of application, and at any time an individual expresses to the agency disagreement with an agency action or intended action, the agency shall notify the individual in writing of:</text> <paragraph num="(1)"> <text>The right to request an appeal;</text> </paragraph> <paragraph num="(2)"> <text>The method by which an appeal may be requested;</text> </paragraph> <paragraph num="(3)"> <text>Any applicable fees;</text> </paragraph> <paragraph num="(4)"> <text>The right to be represented in an appeal by a lawyer, relative, friend, or other individual; and</text> </paragraph> <paragraph num="(5)"> <text>The availability of any free legal services.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Adverse Action Notice. The agency shall send written notice of any adverse action in writing, and, in addition to the information specified in §D of this regulation, the notice shall include the:</text> <paragraph num="(1)"> <text>Decision;</text> </paragraph> <paragraph num="(2)"> <text>Basis for the decision; and</text> </paragraph> <paragraph num="(3)"> <text>Specific regulation supporting the decision.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Time to Appeal — General. Except as provided in §§H and I of this regulation, the request for a hearing or record review is effective if the agency receives the request:</text> <paragraph num="(1)"> <text>Within 90 calendar days of the agency mailing or delivering timely and adequate notice, whichever is earlier;</text> </paragraph> <paragraph num="(2)"> <text>Within 90 calendar days of the agency action if the agency failed to give timely and adequate notice;</text> </paragraph> <paragraph num="(3)"> <text>Within 90 calendar days of any date by which the agency was required to act on an application or to make an adjustment in assistance and failed or refused to act; or</text> </paragraph> <paragraph num="(4)"> <text>With regard to a dispute as to the current level of food stamps, at any time within the current food stamp certification period.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Time to Appeal — Child Support Enforcement. With regard to child support enforcement appeals, the request is effective if OAH receives it within:</text> <paragraph num="(1)"> <text>15 calendar days:</text> <paragraph num="(a)"> <text>Of the State Lottery Agency's notice of action or intended action pursuant to COMAR 07.07.10; or</text> </paragraph> <paragraph num="(b)"> <text>After the appellant receives the written results of an investigation issued by the Administration pursuant to COMAR 07.07.20;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>20 calendar days of the Child Support Administration's notice of action or intended action pursuant to COMAR 07.07.15; or</text> </paragraph> <paragraph num="(3)"> <text>30 calendar days:</text> <paragraph num="(a)"> <text>After the date of the notice denying the individual participation in the payment incentive program;</text> </paragraph> <paragraph num="(b)"> <text>After the date of the notice of the results of an investigation conducted by the Administration pursuant to COMAR 07.07.19 and 07.07.21; or</text> </paragraph> <paragraph num="(c)"> <text>Of notice of action or intended action in any other child support matter from:</text> <paragraph num="(i)"> <text>The Child Support Administration;</text> </paragraph> <paragraph num="(ii)"> <text>The State Comptroller;</text> </paragraph> <paragraph num="(iii)"> <text>Any licensing authority;</text> </paragraph> <paragraph num="(iv)"> <text>The Internal Revenue Service of the United States;</text> </paragraph> <paragraph num="(v)"> <text>The United States Department of State; or</text> </paragraph> <paragraph num="(vi)"> <text>The Financial Management Service of the United States Department of the Treasury.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Time to Appeal — Office of Home Energy Programs (OHEP). With regard to OHEP appeals, the request is effective if OHEP or the Office of Administrative Hearings receives the request:</text> <paragraph num="(1)"> <text>Within 30 calendar days of the agency mailing or delivering timely and adequate notice, whichever is earlier;</text> </paragraph> <paragraph num="(2)"> <text>Within 30 calendar days of the agency action if the agency failed to give timely and adequate notice; or</text> </paragraph> <paragraph num="(3)"> <text>Within 30 calendar days of any date by which the agency was required to act on an application or to make an adjustment in assistance and failed or refused to act.</text> </paragraph> </paragraph> <paragraph num="I."> <text>An appeal request:</text> <paragraph num="(1)"> <text>Is made by expressing a desire to appeal;</text> </paragraph> <paragraph num="(2)"> <text>May be received by any social worker, caseworker, or manager, interviewer, or other employee of the agency whose assignment requires contact with the public; and</text> </paragraph> <paragraph num="(3)"> <text>Whether communicated formally or informally, shall be reported immediately to the agency's designated hearing coordinator.</text> </paragraph> </paragraph> <paragraph num="J."> <text>Except as provided in §§I and L of this regulation, the filing date of the appeal request is the date the agency received the request in writing.</text> </paragraph> <paragraph num="K."> <text>Oral Appeal Requests.</text> <paragraph num="(1)"> <text>Either the agency or the appellant shall reduce an oral appeal request to writing within 7 calendar days of the oral appeal request.</text> </paragraph> <paragraph num="(2)"> <text>The agency shall ask the appellant to reduce an oral request to writing and shall offer to assist the appellant.</text> </paragraph> <paragraph num="(3)"> <text>If the appellant refuses to do so, the agency shall reduce the request to writing.</text> </paragraph> <paragraph num="(4)"> <text>When the request is reduced to writing, the date of the oral request is considered to be the filing date of the request.</text> </paragraph> </paragraph> <paragraph num="L."> <text>Agency Assistance in the Appeal Request.</text> <paragraph num="(1)"> <text>The agency shall assist the appellant in completing an appropriate appeal request form to ensure that it contains all the information required to process the request.</text> </paragraph> <paragraph num="(2)"> <text>When it is unclear from the request what action is being appealed, the agency may ask the appellant to clarify the request.</text> </paragraph> <paragraph num="(3)"> <text>When necessary, the agency shall provide an interpreter to:</text> <paragraph num="(a)"> <text>Assist the appellant in filing an appeal request; and</text> </paragraph> <paragraph num="(b)"> <text>Assure that the hearing procedure is explained in a manner understood by the appellant.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Processing of Appeal Requests."> <paragraph num="A."> <text>The procedures in this regulation do not apply to appeals concerning child support enforcement. OAH is responsible for processing child support appeal requests.</text> </paragraph> <paragraph num="B."> <text>The agency shall establish procedures to acknowledge receipt of and process all appeal requests in a timely manner.</text> </paragraph> <paragraph num="C."> <text>Within 5 business days of either the filing date of a written appeal request or the date that an oral request is reduced to writing, the agency shall:</text> <paragraph num="(1)"> <text>Forward the following information to OAH:</text> <paragraph num="(a)"> <text>Date of the request,</text> </paragraph> <paragraph num="(b)"> <text>Name and address of the appellant,</text> </paragraph> <paragraph num="(c)"> <text>Name and address of the agency representative,</text> </paragraph> <paragraph num="(d)"> <text>Action being appealed,</text> </paragraph> <paragraph num="(e)"> <text>Date of the action being appealed; and</text> </paragraph> <paragraph num="(f)"> <text>Date notice of the action was mailed to the appellant; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Acknowledge to the appellant receipt of the appeal request.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Conference.</text> <paragraph num="(1)"> <text>When the agency acknowledges receipt of an appeal request, the agency shall promptly:</text> <paragraph num="(a)"> <text>Offer the appellant a conference; and</text> </paragraph> <paragraph num="(b)"> <text>Advise the appellant that the conference is optional and will not delay or replace the hearing.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An agency supervisor shall attend the conference.</text> </paragraph> <paragraph num="(3)"> <text>The case manager responsible for the action may also attend.</text> </paragraph> <paragraph num="(4)"> <text>Although a conference may lead to an informal resolution of the dispute, a hearing shall be held unless the appellant withdraws the appeal request in writing.</text> </paragraph> <paragraph num="(5)"> <text>If an appellant requests a conference in an appeal concerning denial of a request for expedited food stamps, the agency shall hold the conference within 2 business days of the filing date of the request unless the appellant asks that it be delayed.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Continuation of Assistance Pending Appeal."> <paragraph num="A."> <text>Except as provided in §B of this regulation and COMAR 07.02.25, assistance shall be automatically continued or reinstated if the filing date of the appeal request is within 10 calendar days of the later of:</text> <paragraph num="(1)"> <text>The mailing of timely and adequate notice from the agency;</text> </paragraph> <paragraph num="(2)"> <text>The date of the agency's action if the agency failed to give timely notice; or</text> </paragraph> <paragraph num="(3)"> <text>The date by which the agency was required to act on an application or to make an adjustment in assistance, and the agency failed or refused to act.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Assistance may not be continued or reinstated pending appeal if:</text> <paragraph num="(1)"> <text>An appellant specifically requests that assistance not be continued or reinstated pending appeal;</text> </paragraph> <paragraph num="(2)"> <text>The eligibility or certification period for the assistance has expired;</text> </paragraph> <paragraph num="(3)"> <text>Assistance has been reduced or terminated due to a change in federal or State law or regulation and the appeal does not appear to concern misapplication of the change; and</text> </paragraph> <paragraph num="(4)"> <text>Continuation or reinstatement of the service at issue would threaten the health or safety of other individuals.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An appeal request form shall contain:</text> <paragraph num="(1)"> <text>An opportunity for the appellant to request that assistance not be continued or reinstated pending appeal; and</text> </paragraph> <paragraph num="(2)"> <text>A statement that the appellant is responsible for repaying any assistance paid during the appeal process if the agency's position is upheld.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Once continued or reinstated, assistance may not be suspended, reduced, or terminated before the appellant and the agency receive a final administrative decision unless:</text> <paragraph num="(1)"> <text>The eligibility or certification period expires, in which case the appellant may reapply and be considered for eligibility for the new eligibility or certification period;</text> </paragraph> <paragraph num="(2)"> <text>The administrative law judge makes a preliminary written determination, after a hearing, that:</text> <paragraph num="(a)"> <text>Assistance has been reduced or terminated due to a change in State or federal law or regulation, and</text> </paragraph> <paragraph num="(b)"> <text>The appellant has no valid claim that the agency misapplied the change;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An appellant fails to request an appeal after receiving a separate and unrelated notice that assistance will be suspended, reduced, or terminated; or</text> </paragraph> <paragraph num="(4)"> <text>The appellant receives a subsequent notice of adverse action while the appeal is pending that is based on a change in State or federal law or regulation, and the appellant has no valid claim that the agency misapplied the change.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The agency shall promptly inform the appellant in writing when assistance is suspended, reduced, or terminated while the appeal is pending.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Denial or Dismissal of Request for Appeal."> <text>OAH may deny or dismiss an appeal if:</text> <paragraph num="A."> <text>The appeal request is not effective pursuant to Regulation .03 of this chapter;</text> </paragraph> <paragraph num="B."> <text>The appellant withdraws the request in writing;</text> </paragraph> <paragraph num="C."> <text>As provided in Regulation .11 of this chapter, the appellant fails to appear at the scheduled hearing;</text> </paragraph> <paragraph num="D."> <text>Assistance has been reduced or terminated due to a change in federal or State law or regulation and the appeal does not concern misapplication of the change; or</text> </paragraph> <paragraph num="E."> <text>The appellant has failed to pay any filing fees required by OAH.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Scheduling and Notice."> <paragraph num="A."> <text>Except as provided in §§B and D of this regulation, upon receiving an appeal request, OAH shall:</text> <paragraph num="(1)"> <text>Promptly schedule a hearing; and</text> </paragraph> <paragraph num="(2)"> <text>Send the parties a hearing notice at least 15 calendar days before the scheduled hearing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Intentional Program Violation Appeal. When the agency makes a referral to OAH concerning an intentional program violation, OAH shall:</text> <paragraph num="(1)"> <text>Promptly schedule a hearing; and</text> </paragraph> <paragraph num="(2)"> <text>Send the parties a hearing notice at least 30 calendar days before the scheduled hearing.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Hearing Notice. The hearing notice shall:</text> <paragraph num="(1)"> <text>Summarize the hearing procedures;</text> </paragraph> <paragraph num="(2)"> <text>Advise the appellant of:</text> <paragraph num="(a)"> <text>The date, time, and place of the hearing,</text> </paragraph> <paragraph num="(b)"> <text>The right to be represented at the hearing by a lawyer, relative, friend, or other individual,</text> </paragraph> <paragraph num="(c)"> <text>The availability of any free legal services,</text> </paragraph> <paragraph num="(d)"> <text>The right to present documents and witnesses, including agency employees, at the hearing,</text> </paragraph> <paragraph num="(e)"> <text>The right to examine the agency's case record in preparation for the hearing,</text> </paragraph> <paragraph num="(f)"> <text>The procedure to follow if the appellant cannot attend the hearing, and</text> </paragraph> <paragraph num="(g)"> <text>Except in an appeal concerning an intentional program violation, the authority of an administrative law judge to dismiss the appeal if the appellant fails, without good cause, to attend the hearing; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>In an appeal concerning an intentional program violation, include:</text> <paragraph num="(a)"> <text>The charge,</text> </paragraph> <paragraph num="(b)"> <text>A warning that the decision shall be based solely on information provided at the hearing if the appellant fails to appear at the hearing,</text> </paragraph> <paragraph num="(c)"> <text>A statement that, to have a hearing rescheduled, the appellant has 10 calendar days from the date of the hearing to present to the administrative law judge good cause for not appearing and for not asking for a postponement before the hearing,</text> </paragraph> <paragraph num="(d)"> <text>A description of the disqualification penalties and a statement of the applicable penalty,</text> </paragraph> <paragraph num="(e)"> <text>A statement of the appellant's rights during the hearing, and</text> </paragraph> <paragraph num="(f)"> <text>A warning that the hearing does not preclude the State or federal government from prosecuting the appellant or pursuing collection of the overpayment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Child Support Enforcement Record Review. Upon receipt of a request for a record review pursuant to COMAR 07.07, OAH shall send notice of:</text> <paragraph num="(1)"> <text>The date on which the record review will be conducted;</text> </paragraph> <paragraph num="(2)"> <text>The agency's obligation to submit the relevant collection record before the scheduled record review;</text> </paragraph> <paragraph num="(3)"> <text>The parties' right to submit additional evidence not later than 5 calendar days before the scheduled record review; and</text> </paragraph> <paragraph num="(4)"> <text>The appellant's right to examine the collection record in preparation for submitting additional evidence.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Upon being advised by the appellant or an agency that an appellant plans to move from the State, OAH shall expedite the processing of the appeal so that a final administrative decision may be rendered before the move.</text> </paragraph> <paragraph num="F."> <text>OAH may schedule a group hearing when it receives multiple appeal requests concerning a change in State or federal law or regulation to the extent that each appellant has waived the right to confidentiality.</text> </paragraph> <paragraph num="G."> <text>Consolidated Appeals.</text> <paragraph num="(1)"> <text>OAH may consolidate appeals concerning a single appellant when the factual issues arise out of the same circumstances.</text> </paragraph> <paragraph num="(2)"> <text>OAH shall provide notice to the parties of the consolidation before the hearing.</text> </paragraph> <paragraph num="(3)"> <text>If one of the appeals concerns an intentional program violation, OAH shall follow the time frames applicable to intentional program violation appeals, unless those time frames are waived at the appellant's request.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Prehearing Procedures."> <paragraph num="A."> <text>Rescheduling.</text> <paragraph num="(1)"> <text>A party may request a change in a hearing time, date, or location by:</text> <paragraph num="(a)"> <text>Submitting a written request, with copies served on all parties, to the OAH clerk's office at least 5 business days before a scheduled hearing; or</text> </paragraph> <paragraph num="(b)"> <text>In the case of an unforeseen event requiring postponement and occurring less than 5 business days before a scheduled hearing, calling the OAH clerk's office as soon as possible.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Except as provided in §A(3) of this regulation, if OAH finds that good cause exists, OAH shall set another time or place for the hearing and notify the parties of the change.</text> </paragraph> <paragraph num="(3)"> <text>In an appeal concerning food stamps or an intentional program violation, the appellant is entitled to one postponement of the scheduled hearing of up to 30 calendar days without the need to demonstrate good cause.</text> </paragraph> <paragraph num="(4)"> <text>Any time limits applicable to the issuance of a final administrative decision are extended by the length of the delay caused by a postponement:</text> <paragraph num="(a)"> <text>Requested by the appellant; or</text> </paragraph> <paragraph num="(b)"> <text>Granted by the administrative law judge due to the appellant's introduction of new evidence pursuant to Regulation .10I of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Summaries.</text> <paragraph num="(1)"> <text>The agency shall:</text> <paragraph num="(a)"> <text>Prepare a summary of the facts pertinent to the case and of the basis for its action; and</text> </paragraph> <paragraph num="(b)"> <text>Send the summary and copies of all documents that it intends to present at the hearing to the appellant and to OAH at least 6 calendar days before the date of the hearing.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the agency fails to comply with the requirements of §B(1)(b) of this regulation, the administrative law judge may, at the appellant's request, grant a continuance as necessary to allow the appellant to review an agency summary and any proposed exhibits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The appellant may examine the agency's records relating to the appellant's case to prepare for the hearing, but the agency shall protect from disclosure information that the agency is required to keep confidential.</text> </paragraph> <paragraph num="D."> <text>Except as provided in this chapter, a party may not engage in prehearing discovery.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Motions."> <paragraph num="A."> <text>Procedure.</text> <paragraph num="(1)"> <text>Unless otherwise provided by this chapter, a party may move for appropriate relief:</text> <paragraph num="(a)"> <text>Before a hearing or prehearing conference by submitting a written motion; or</text> </paragraph> <paragraph num="(b)"> <text>During a hearing or prehearing conference by making an oral motion.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A written motion shall:</text> <paragraph num="(a)"> <text>Be filed not later than 10 calendar days before a scheduled hearing or prehearing conference;</text> </paragraph> <paragraph num="(b)"> <text>State concisely the question to be determined;</text> </paragraph> <paragraph num="(c)"> <text>Be accompanied by any necessary supporting documentation and argument;</text> </paragraph> <paragraph num="(d)"> <text>Be served on each party; and</text> </paragraph> <paragraph num="(e)"> <text>Include:</text> <paragraph num="(i)"> <text>A statement as to whether the party requests a prehearing telephone conference, and</text> </paragraph> <paragraph num="(ii)"> <text>A telephone number where the party may be reached.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Any answer to a written motion shall:</text> <paragraph num="(a)"> <text>Be filed on the earlier of:</text> <paragraph num="(i)"> <text>5 calendar days after receipt of the motion, or</text> </paragraph> <paragraph num="(ii)"> <text>The date of any hearing or prehearing conference; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Include a telephone number where the party may be reached.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>When requested, the administrative law judge shall attempt to hold a prehearing conference with the parties by telephone and rule on all written motions that may affect the conduct of the hearing.</text> </paragraph> <paragraph num="(5)"> <text>The administrative law judge shall rule on all motions:</text> <paragraph num="(a)"> <text>On the record during a hearing or prehearing conference; or</text> </paragraph> <paragraph num="(b)"> <text>In a written decision issued before or with the administrative law judge's proposed or final decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Dispositive Motions.</text> <paragraph num="(1)"> <text>In ruling on a motion that disposes of the appeal or of a substantive issue in the appeal, the administrative law judge shall issue a proposed or final order in accordance with the Secretary's delegation.</text> </paragraph> <paragraph num="(2)"> <text>Motion to Dismiss. The administrative law judge may grant a motion to dismiss an appeal that is untimely or that otherwise fails to state a claim for which agency relief may be granted.</text> </paragraph> <paragraph num="(3)"> <text>Motion for Summary Decision.</text> <paragraph num="(a)"> <text>A party may move for summary decision on any substantive issue in the case.</text> </paragraph> <paragraph num="(b)"> <text>The administrative law judge may grant a motion for summary decision if the administrative law judge finds that:</text> <paragraph num="(i)"> <text>There is no genuine issue as to any material fact; and</text> </paragraph> <paragraph num="(ii)"> <text>The moving party is entitled to prevail as a matter of law.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Hearing Procedures."> <paragraph num="A."> <text>A hearing conducted under this chapter is not open to the public. If the appellant waives the privilege of confidentiality, the administrative law judge may:</text> <paragraph num="(1)"> <text>Grant the appellant's request to allow a reasonable number of individuals to attend;</text> </paragraph> <paragraph num="(2)"> <text>Limit the number of individuals at the hearing; and</text> </paragraph> <paragraph num="(3)"> <text>Cause the removal of any individual whose conduct is detrimental to an orderly hearing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Witnesses.</text> <paragraph num="(1)"> <text>Upon request by a party, the administrative law judge shall exclude witnesses other than the parties and their representatives from the hearing room, except when testifying.</text> </paragraph> <paragraph num="(2)"> <text>The administrative law judge shall order the witnesses, parties and their representatives, and all others present not to disclose to any witness excluded under this section the nature, substance, or purpose of testimony, exhibits, or other evidence introduced in the witness' absence.</text> </paragraph> <paragraph num="(3)"> <text>An expert witness who is to render an opinion based on testimony given at the hearing may remain during that testimony.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Interpreters.</text> <paragraph num="(1)"> <text>When necessary and upon adequate notice, the agency shall provide an interpreter to assist the appellant during the hearing.</text> </paragraph> <paragraph num="(2)"> <text>Upon the motion of a party, an administrative law judge may appoint an interpreter to assist the appellant during the hearing.</text> </paragraph> <paragraph num="(3)"> <text>An administrative law judge shall require any interpreter to take an oath or affirm on the record that the translation or interpretation will be accurate.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Presentation of Evidence.</text> <paragraph num="(1)"> <text>The hearing shall be conducted in accordance with State Government Article, §10-213, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>Each party may:</text> <paragraph num="(a)"> <text>Present witnesses, affidavits, documentary evidence, and oral argument;</text> </paragraph> <paragraph num="(b)"> <text>Cross-examine any adverse witness; and</text> </paragraph> <paragraph num="(c)"> <text>Examine all documents introduced in the hearing.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An administrative law judge may admit probative evidence that reasonable and prudent individuals commonly accept in the conduct of their affairs and give effect to that evidence.</text> </paragraph> <paragraph num="(4)"> <text>Evidence may not be excluded solely on the basis that it is hearsay.</text> </paragraph> <paragraph num="(5)"> <text>In a hearing concerning an intentional program violation, the administrative law judge:</text> <paragraph num="(a)"> <text>Shall advise the individual or representative that the individual may refuse to answer questions during the hearing; and</text> </paragraph> <paragraph num="(b)"> <text>May not introduce into the hearing record or rely on the following in making a decision:</text> <paragraph num="(i)"> <text>Confidential information that is protected from release, or</text> </paragraph> <paragraph num="(ii)"> <text>Other documents or records that the appellant is not able to contest or challenge.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Telephone and Electronically Conducted Hearings.</text> <paragraph num="(1)"> <text>If a party does not object, an administrative law judge may conduct all or part of a hearing by telephone, video, or other electronic means.</text> </paragraph> <paragraph num="(2)"> <text>All substantive and procedural rights shall apply, subject only to the limitations of the physical arrangement.</text> </paragraph> <paragraph num="(3)"> <text>Unless waived by the parties, documentary evidence to be offered shall be sent to all parties and the administrative law judge at least 6 calendar days before the hearing.</text> </paragraph> <paragraph num="(4)"> <text>The following may be considered a failure to appear:</text> <paragraph num="(a)"> <text>Failure on two occasions not less than 15 minutes apart to:</text> <paragraph num="(i)"> <text>Answer the telephone, or</text> </paragraph> <paragraph num="(ii)"> <text>Free the telephone for a hearing; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Any other failure to be ready to proceed with the hearing as scheduled.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>All hearings shall be recorded.</text> </paragraph> <paragraph num="G."> <text>The appellant may be represented by a lawyer, relative, friend, or other individual.</text> </paragraph> <paragraph num="H."> <text>The agency shall be represented by an individual designated by the agency.</text> </paragraph> <paragraph num="I."> <text>Newly Produced Evidence. If the appellant seeks to introduce evidence having a bearing on the issue to be decided that the appellant has not previously presented to the agency, the administrative law judge may, at the request of the agency, grant a continuance or postponement to allow the agency to review the newly produced evidence.</text> </paragraph> <paragraph num="J."> <text>Additional Medical Assessment. If the hearing involves medical issues, the administrative law judge may, if necessary, require and receive as part of the administrative record further medical assessment at the agency's expense.</text> </paragraph> <paragraph num="K."> <text>Group Hearing. In a group hearing, OAH shall:</text> <paragraph num="(1)"> <text>Follow the procedure applicable to an individual hearing; and</text> </paragraph> <paragraph num="(2)"> <text>Permit each individual appellant to be represented and to present a case.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Failure to Appear."> <paragraph num="A."> <text>In General. Except as provided in §C of this regulation, if, after receiving proper notice, a party fails to attend or participate in a prehearing conference or hearing, an administrative law judge may:</text> <paragraph num="(1)"> <text>Proceed in that party's absence; or</text> </paragraph> <paragraph num="(2)"> <text>Issue an order advising the party that unless the party establishes in writing within 20 calendar days good cause for failing to appear, a proposed or final default order, in accordance with the Secretary's delegation, will be entered without further notice to the parties.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a party claims good cause for failure to appear, as provided in §A of this regulation:</text> <paragraph num="(1)"> <text>Within 2 business days of receiving the written claim of good cause, OAH shall forward a copy to all other parties, unless it appears on the face of the document that the other parties have already been served with a copy; and</text> </paragraph> <paragraph num="(2)"> <text>Within 10 calendar days of receiving the written claim of good cause, any other party may submit a written response.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Intentional Program Violation Appeals. If the appellant fails to attend a hearing in an appeal concerning an intentional program violation, the administrative law judge:</text> <paragraph num="(1)"> <text>Shall determine whether proper notice of the hearing was sent and whether the appellant requested a postponement;</text> </paragraph> <paragraph num="(2)"> <text>Shall reschedule the hearing if proper notice was not sent, or the appellant made a proper request for a postponement;</text> </paragraph> <paragraph num="(3)"> <text>Shall conduct the hearing if proper notice was sent, and the appellant did not make a proper request for a postponement;</text> </paragraph> <paragraph num="(4)"> <text>May reopen the record and conduct another hearing if notified within 10 calendar days of the original hearing date that the appellant had good cause for not appearing and for not asking for a postponement before the hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Burdens of Going Forward and Persuasion."> <paragraph num="A."> <text>When, by specific statute or regulation, the burden of going forward or the burden of persuasion rests upon a certain party, this regulation does not shift that burden.</text> </paragraph> <paragraph num="B."> <text>Except as provided in §A of this regulation:</text> <paragraph num="(1)"> <text>An applicant who has requested a hearing pursuant to Regulation .03A of this chapter bears the burden of:</text> <paragraph num="(a)"> <text>Going forward to establish a prima facie case of entitlement to the assistance, approval, license, or registration sought, and</text> </paragraph> <paragraph num="(b)"> <text>Persuasion that the agency decision was incorrect;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When a recipient or other individual has requested a hearing or record review pursuant to Regulation .03B or C of this chapter, the agency bears the burden of:</text> <paragraph num="(a)"> <text>Going forward to establish that its decision was prima facie correct, and</text> </paragraph> <paragraph num="(b)"> <text>Persuasion that the agency decision was correct.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>A party with the burden of persuasion shall meet the burden with:</text> <paragraph num="(1)"> <text>Clear and convincing evidence on the issue of whether an intentional program violation occurred; and</text> </paragraph> <paragraph num="(2)"> <text>A preponderance of the evidence in all other instances.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Except as provided by §§A—C of this regulation, the party asserting the affirmative of an issue has the burden of going forward and the burden of persuasion.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Ex Parte Communication."> <paragraph num="A."> <text>Prohibited. Except in the presence of all parties, a party or a party's representative may not communicate regarding the merits of any issue in a case with:</text> <paragraph num="(1)"> <text>Anyone at OAH, including an administrative law judge; or</text> </paragraph> <paragraph num="(2)"> <text>The Secretary or anyone known to be representing the Secretary.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Written Communication. A copy of all written communication to and between any party and OAH or the Secretary shall be sent to all parties in the case. Failure to send a copy as required may be grounds for a continuance or dismissal.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Transcripts."> <paragraph num="A."> <text>A transcript need not be made unless requested by a party or the Secretary.</text> </paragraph> <paragraph num="B."> <text>Cost.</text> <paragraph num="(1)"> <text>OAH shall establish the cost of recordings or transcripts.</text> </paragraph> <paragraph num="(2)"> <text>Unless otherwise ordered, the party requesting the recording or transcript shall bear the cost.</text> </paragraph> <paragraph num="(3)"> <text>When a party files exceptions, the Secretary may order that some or all of the cost be borne by other parties.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Administrative Law Judge's Decision."> <paragraph num="A."> <text>The administrative law judge shall render a proposed or final decision in accordance with the Secretary's delegation.</text> </paragraph> <paragraph num="B."> <text>The decision shall:</text> <paragraph num="(1)"> <text>Be based on the record; and</text> </paragraph> <paragraph num="(2)"> <text>Contain:</text> <paragraph num="(a)"> <text>Separate statements of findings of fact and conclusions of law;</text> </paragraph> <paragraph num="(b)"> <text>Citation to pertinent State and federal law;</text> </paragraph> <paragraph num="(c)"> <text>An order; and</text> </paragraph> <paragraph num="(d)"> <text>A statement of the appellant's rights:</text> <paragraph num="(i)"> <text>In the case of a final decision, to seek judicial review, and</text> </paragraph> <paragraph num="(ii)"> <text>In the case of a proposed decision, to submit exceptions to the Secretary or seek judicial review.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Final Decision."> <paragraph num="A."> <text>Except as provided in §B of this regulation, within 90 calendar days of the filing of the appeal request:</text> <paragraph num="(1)"> <text>The administrative law judge shall issue a final decision to all parties with a written statement of the right to seek judicial review; and</text> </paragraph> <paragraph num="(2)"> <text>The agency shall complete all administrative or corrective action necessary to implement the decision.</text> </paragraph> </paragraph> <paragraph num="B."> <text>In an appeal concerning food stamps, within 60 calendar days of the filing of the appeal request:</text> <paragraph num="(1)"> <text>The administrative law judge shall issue a final decision with a written statement of the right to seek judicial review; and</text> </paragraph> <paragraph num="(2)"> <text>The agency shall complete all administrative or corrective action necessary to implement the decision.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the decision is favorable to the agency, the agency may:</text> <paragraph num="(1)"> <text>Take immediate steps to implement the decision; and</text> </paragraph> <paragraph num="(2)"> <text>Reduce or terminate assistance that has been continued pending appeal effective with the next scheduled issuance after the agency's receipt of the decision or, in the case of assistance for which there is no scheduled issuance, immediately upon receipt.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the decision is favorable to the appellant, the agency shall, within 10 calendar days of the date of the decision:</text> <paragraph num="(1)"> <text>Comply with the decision;</text> </paragraph> <paragraph num="(2)"> <text>Take corrective action retroactive to the date the incorrect action was taken, except that food stamp benefits may not be restored for more than 12 months before the earlier of the date the agency:</text> <paragraph num="(a)"> <text>Receives the request for a restoration of benefits, or</text> </paragraph> <paragraph num="(b)"> <text>Discovers that the loss has occurred; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Immediately notify OAH that it has completed all required action.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The agency's obligation to take corrective or administrative action when a final decision is favorable to the appellant does not prevent the agency from appealing an adverse decision of an administrative law judge and seeking any remedy available to it, including but not limited to obtaining a stay of the final order.</text> </paragraph> <paragraph num="F."> <text>The Record.</text> <paragraph num="(1)"> <text>After issuing a final administrative decision, OAH shall promptly forward to the agency the complete record, including all:</text> <paragraph num="(a)"> <text>Papers filed;</text> </paragraph> <paragraph num="(b)"> <text>Evidence submitted; and</text> </paragraph> <paragraph num="(c)"> <text>Orders and decisions issued.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>This record constitutes the exclusive record and shall be made available for review by a party for 2 years or until all litigation in the matter has ended, whichever is later.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Consistent with confidentiality requirements, OAH shall prepare a periodic compilation of hearing decisions, which shall be accessible to the public.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Proposed Decision."> <paragraph num="A."> <text>Within 60 calendar days of the filing of the appeal request, the administrative law judge shall issue a proposed decision with a written statement to the parties of the right to:</text> <paragraph num="(1)"> <text>Seek judicial review; and</text> </paragraph> <paragraph num="(2)"> <text>File exceptions with the Secretary and specifically request an opportunity to present oral argument.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The administrative law judge shall transmit a copy of the proposed decision or the complete administrative record, including the proposed decision, to the Secretary within 5 business days of mailing the proposed decision to the parties.</text> </paragraph> <paragraph num="C."> <text>If no party has filed exceptions and, after reviewing the proposed decision, the Secretary is unable to approve that decision as written, the Secretary shall notify all parties and invite arguments on the issues the Secretary is reconsidering.</text> </paragraph> <paragraph num="D."> <text>A proposed decision becomes final when the time for filing exceptions has expired unless:</text> <paragraph num="(1)"> <text>The Secretary decides to review the proposed decision; or</text> </paragraph> <paragraph num="(2)"> <text>A party files exceptions pursuant to Regulation .18 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Exceptions."> <paragraph num="A."> <text>Any party may file exceptions with the Secretary within 10 calendar days of receiving the administrative law judge's proposed decision. Receipt of the proposed decision is presumed to occur 3 business days after mailing.</text> </paragraph> <paragraph num="B."> <text>Exceptions shall:</text> <paragraph num="(1)"> <text>Be in writing;</text> </paragraph> <paragraph num="(2)"> <text>Contain:</text> <paragraph num="(a)"> <text>A concise statement as to each portion of the administrative law judge's determination to which exception is taken, and</text> </paragraph> <paragraph num="(b)"> <text>The asserted basis for taking the exception; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Be served on all parties to the proceedings and the Secretary.</text> </paragraph> </paragraph> <paragraph num="C."> <text>All parties shall be afforded the opportunity to submit written argument to the Secretary in support of, or in response to, exceptions.</text> </paragraph> <paragraph num="D."> <text>The Secretary may hear oral argument and may limit the time for argument.</text> </paragraph> <paragraph num="E."> <text>Argument from the Hearing Record.</text> <paragraph num="(1)"> <text>In any written or oral argument, a party shall identify specific evidence produced at the hearing before the administrative law judge supporting that party's position.</text> </paragraph> <paragraph num="(2)"> <text>A party wanting the Secretary to review some or all of the testimony presented at the hearing shall submit, at the party's expense, a copy of the relevant portions of tape or transcript with the party's written argument, not later than 5 calendar days before any scheduled oral argument.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Additional and New Evidence.</text> <paragraph num="(1)"> <text>Additional evidence may only be admitted into the record during the exception process with the agreement of all parties.</text> </paragraph> <paragraph num="(2)"> <text>Absent agreement and upon a finding that the evidence is material and relevant, the Secretary may remand the case to the administrative law judge to:</text> <paragraph num="(a)"> <text>Accept the new evidence; and</text> </paragraph> <paragraph num="(b)"> <text>Prepare and submit a revised proposed decision.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Final Decision of the Secretary."> <paragraph num="A."> <text>Within 90 calendar days of the filing of the appeal request:</text> <paragraph num="(1)"> <text>The Secretary shall issue a final decision; and</text> </paragraph> <paragraph num="(2)"> <text>The agency shall complete all administrative or corrective action necessary to implement the decision.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Secretary's final decision may:</text> <paragraph num="(1)"> <text>Adopt the proposed decision in whole or in part;</text> </paragraph> <paragraph num="(2)"> <text>Modify the proposed decision;</text> </paragraph> <paragraph num="(3)"> <text>Replace the proposed decision; or</text> </paragraph> <paragraph num="(4)"> <text>Remand the case to the administrative law judge to take additional evidence or prepare and submit a revised proposed decision.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Secretary's final decision shall:</text> <paragraph num="(1)"> <text>Include written notice of the appellant's right to judicial review; and</text> </paragraph> <paragraph num="(2)"> <text>Be binding on the agency.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the decision is favorable to the agency, the agency may:</text> <paragraph num="(1)"> <text>Take immediate steps to implement the decision; and</text> </paragraph> <paragraph num="(2)"> <text>Reduce or terminate assistance that has been continued pending appeal effective with the next scheduled issuance after the agency's receipt of the decision or, in the case of assistance for which there is no scheduled issuance, immediately upon receipt.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If the decision is favorable to the appellant, the agency shall, within 10 calendar days of the date of the decision:</text> <paragraph num="(1)"> <text>Comply with the decision;</text> </paragraph> <paragraph num="(2)"> <text>Take corrective action retroactive to the date the incorrect action was taken, except that food stamp benefits may not be restored for more than 12 months before the earlier of the date the agency:</text> <paragraph num="(a)"> <text>Receives the request for a restoration of benefits, or</text> </paragraph> <paragraph num="(b)"> <text>Discovers that the loss has occurred; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Immediately notify the Secretary that it has completed all required action.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Reconsideration."> <paragraph num="A."> <text>Any party may request reconsideration of a final decision issued by an administrative law judge or the Secretary.</text> </paragraph> <paragraph num="B."> <text>If the final decision maker receives a request for reconsideration within 30 calendar days of the date of the final decision, the final decision may be revised if it:</text> <paragraph num="(1)"> <text>Contains material errors of law or fact; or</text> </paragraph> <paragraph num="(2)"> <text>Was based upon fraud, mistake, or irregularity.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the final decision maker receives a request for reconsideration more than 30 calendar days after the date of the final decision, the decision may be revised only if it was based upon fraud, mistake, or irregularity.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Delegation and Revocation of Hearing Authority."> <paragraph num="A."> <text>The Secretary may delegate to OAH all or part of the authority to hear a contested case.</text> </paragraph> <paragraph num="B."> <text>The Secretary has delegated to OAH the authority to issue the final decision of the agency in all cases to which this chapter applies except those specified in §C of this regulation.</text> </paragraph> <paragraph num="C."> <text>The Secretary has delegated to OAH the authority to issue a proposed decision, including proposed findings of fact and proposed conclusions of law, in decisions rendered pursuant to:</text> <paragraph num="(1)"> <text>COMAR 07.02.11 Foster Care;</text> </paragraph> <paragraph num="(2)"> <text>COMAR 07.02.12 Adoption;</text> </paragraph> <paragraph num="(3)"> <text>COMAR 07.02.25 LDSS Foster Home Requirements; and</text> </paragraph> <paragraph num="(4)"> <text>COMAR 14.31.05 Licensing and Monitoring of Residential Child Care Programs.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Consistent with the provisions of State Government Article, §10-205, Annotated Code of Maryland, the Secretary may revoke, modify, or supplement authority delegated to OAH by written notice.</text> </paragraph> <paragraph num="E."> <text>Criteria for Revocation of Authority in a Specific Case. The Secretary may revoke or modify all or part of OAH's authority in a specific case if the case may:</text> <paragraph num="(1)"> <text>Involve novel or unanticipated factual or legal issues;</text> </paragraph> <paragraph num="(2)"> <text>Have significant social or fiscal consequences;</text> </paragraph> <paragraph num="(3)"> <text>Involve policy issues of general applicability; or</text> </paragraph> <paragraph num="(4)"> <text>Be likely to have precedential value.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Procedures for Revocation of OAH's Authority in a Specific Case.</text> <paragraph num="(1)"> <text>The Secretary shall provide written notice of a revocation of OAH's authority to all parties and OAH, which shall contain a brief statement of the reason for the revocation.</text> </paragraph> <paragraph num="(2)"> <text>The Secretary may revoke OAH's authority to decide a case at any time before the earlier of:</text> <paragraph num="(a)"> <text>Issuance of a ruling by the administrative law judge on a substantive issue; or</text> </paragraph> <paragraph num="(b)"> <text>Taking of oral testimony from the first witness.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Secretary shall specify whether all or part of OAH's authority to decide a case has been revoked. If only part of the delegation has been revoked, the Secretary shall specify in writing in the notice of revocation the portions of the contested case for which delegation has been revoked.</text> </paragraph> <paragraph num="(4)"> <text>A decision issued by the Secretary shall reflect that OAH's authority was revoked, and a copy of the revocation notice shall be included as part of the record.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article §§10-108.1—10-108.4, 10-112.1, 10-113, 10-113.1, 10-113.2, 10-114, 10-119, 10-119.3, and 12-102.3;Human Services Article, §§5-303, 5-408, and 5-501; State Government Article, §§9-1607.1, 9-1607.2, and 10-201—10-222;Transportation Article, §11-203; Annotated Code of MarylandAgency Note: Federal Regulatory Reference: 7 CFR §§273.15 and 273.16, and 45 CFR §§303.32c(5), 303.72 and 303.105;and 42 U.S.C. §666(a)(17) and (c)(1)(G)(ii)</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 15, 2002 (29:7 Md. R. 619); March 17, 2003 (30:5 Md. R. 366); October 22, 2007 (34:21 Md. R. 1913); May 22, 2017 (44:10 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective December 11, 2003 (30:24 Md. R. 1739); October 24, 2005 (32:21 Md. R. 1706); March 9, 2009 (36:5 Md. R. 421); May 16, 2011 (38:10 Md. R. 614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03G amended effective March 9, 2009 (36:5 Md. R. 421)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03H amended effective December 11, 2003 (30:24 Md. R. 1739)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective August 19, 2002 (29:16 Md. R. 1286)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective October 22, 2007 (34:21 Md. R. 1913)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective August 19, 2002 (29:16 Md. R. 1286)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective August 19, 2002 (29:16 Md. R. 1286)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21C amended effective October 22, 2007 (34:21 Md. R. 1913)</annotation> </annotations> </chapter> <chapter num="05" heading="Fiscal" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 effective July 9, 1975 (2:15 Md. R. 1067)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02—.06 effective July 1, 1973</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 16, 1977 (4:4 Md. R. 279)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.02 to COMAR 07.01.05 effective August 3, 1977 (4:16 Md. R. 1258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 10, 1995 (22:7 Md. R. 534)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B, C, and H amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01I amended effective December 16, 1978 (4:26 Md. R. 2023); February 8, 1980 (7:3 Md. R. 262)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J adopted effective August 24, 1979 (6:17 Md. R. 1393)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 16, 1978 (4:26 Md. R. 2023)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 10, 1995 (22:7 Md. R. 534)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, B, and C amended effective November 28, 1988 (15:24 Md. R. 2767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective June 1, 1979 (6:11 Md. R. 977)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective August 24, 1979 (6:17 Md. R. 1393)</annotation> <annotation type="History" subtype="Administrative History">Annotation: COMAR 07.01.05.06C cited in Attorney General Opinion No. 82-025 (August 10, 1982) which determined that the Baltimore City Department of Social Services must comply with the administrative and fiscal procedures that the Department of Human Services provides for the proper administration of State and federal funds.</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective July 24, 2000 (27:13 Md. R. 1340)</annotation> </annotations> </chapter> <chapter num="06" heading="Citizen's Review Board for Children"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The Citizens' Review Board for Children (CRBC), formerly the Foster Care Review Board:</text> <paragraph num="A."> <text>Reviews cases of children in out-of-home placement to promote their:</text> <paragraph num="(1)"> <text>Safety in out-of-home placement;</text> </paragraph> <paragraph num="(2)"> <text>Placement in a safe, nurturing, and permanent home; and</text> </paragraph> <paragraph num="(3)"> <text>Healthy development;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Monitors child welfare programs under the Department; and</text> </paragraph> <paragraph num="C."> <text>Makes recommendations for system improvement to enhance the management of individual children's cases.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Adoption” means the legal proceeding:</text> <paragraph num="(a)"> <text>By which an individual becomes the child of an adoptive family; and</text> </paragraph> <paragraph num="(b)"> <text>Which confers on the adopted child all the legal rights and privileges to which a child born to that family would be entitled.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Adoption and Safe Families Act (ASFA)” means the 1997 federal law which strengthens the child welfare system's responsibilities in ensuring safety, permanency, and well-being for children.</text> </paragraph> <paragraph num="(4)"> <text>“Child” means an individual younger than 18 years old, or between 18 and 21 years old if the court retains jurisdiction over the child and the individual meets the eligibility of COMAR 07.02.11.04B.</text> </paragraph> <paragraph num="(5)"> <text>“Client Information System/Foster Care and Adoption Child Tracking System (CIS/FACTS)” means a component of the Department's Client Information System.</text> </paragraph> <paragraph num="(6)"> <text>“Concurrent permanency planning” means the process of simultaneously taking concrete steps to implement both primary and secondary permanency plans, for example, by providing time-limited family reunification services while also exploring relatives as resources.</text> </paragraph> <paragraph num="(7)"> <text>“Court” means:</text> <paragraph num="(a)"> <text>The circuit court for a county sitting as a juvenile court; or</text> </paragraph> <paragraph num="(b)"> <text>In Montgomery County, the District Court sitting as a juvenile court.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Current living arrangement” means where the child lives on the day the case review is conducted by the local board.</text> </paragraph> <paragraph num="(9)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(10)"> <text>“Foster care” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(11)"> <text>“Group care” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(12)"> <text>“Guardianship” means an award to an individual by the court, including a court other than a juvenile court, of the:</text> <paragraph num="(a)"> <text>Custody of a child; and</text> </paragraph> <paragraph num="(b)"> <text>Authority to decide on the child's care, welfare, education, physical and mental health, and support.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Internal review” means an administrative case review conducted by the local department.</text> </paragraph> <paragraph num="(14)"> <text>Kinship Care.</text> <paragraph num="(a)"> <text>“Kinship care” means continuous 24-hour care and supportive services provided for a minor child placed by a child placement agency in the home of a relative related by blood or marriage within the 5th degree of consanguinity or affinity as defined in Estates and Trusts Article, §1-203, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Kinship care” does not involve foster care payments to caregivers.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Least restrictive setting” means the most family-like setting consistent with the child's best interests and special needs.</text> </paragraph> <paragraph num="(16)"> <text>“Local board” means CRBC's local citizen board for review of cases of children who are in out-of-home placement in a specific jurisdiction of the State. A jurisdiction may have multiple boards, and small counties may share one board.</text> </paragraph> <paragraph num="(17)"> <text>“Local department” means the:</text> <paragraph num="(a)"> <text>Department of social services in a county or Baltimore City; and</text> </paragraph> <paragraph num="(b)"> <text>Montgomery County Department of Health and Human Services.</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>“Local plan” means the policy within each jurisdiction between the local board and the local department, and approved by the State Board and the Secretary for:</text> <paragraph num="(a)"> <text>Scheduling citizen reviews for children in out-of-home placements; and</text> </paragraph> <paragraph num="(b)"> <text>Providing information to the local boards.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Out-of-home placement” means placement of a child into foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(20)"> <text>Parent or Parents.</text> <paragraph num="(a)"> <text>“Parent” means the birth or adoptive mother or father of the child.</text> </paragraph> <paragraph num="(b)"> <text>“Parents” means both the birth or adoptive mother and father of the child.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>“Permanency plan” means a plan specifying:</text> <paragraph num="(a)"> <text>Where and with whom the child will live; and</text> </paragraph> <paragraph num="(b)"> <text>The proposed legal relationship between the child and the permanent caregiver or caregivers.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Permanent care” means a permanency plan designated by the court in which the court names the foster or kinship care parents who will provide the permanent home for the child.</text> </paragraph> <paragraph num="(23)"> <text>“Residential treatment” means continuous 24-hour care and supportive services for a minor child placed in a facility that provides formal programs of basic care, social work, and health care services as defined in COMAR 01.04.04.</text> </paragraph> <paragraph num="(24)"> <text>“Review population” means the children who at any given time are eligible for review by the board.</text> </paragraph> <paragraph num="(25)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> <paragraph num="(26)"> <text>“Staff assistant” means an employee of the CRBC responsible for assisting the local boards in the review process.</text> </paragraph> <paragraph num="(27)"> <text>“State Board” means the governing body of CRBC.</text> </paragraph> <paragraph num="(28)"> <text>“Termination of parental rights (TPR)” means the court has:</text> <paragraph num="(a)"> <text>Legally terminated the parent's rights and responsibilities for the child; and</text> </paragraph> <paragraph num="(b)"> <text>Awarded guardianship to:</text> <paragraph num="(i)"> <text>The local department of social services, or</text> </paragraph> <paragraph num="(ii)"> <text>A child placement agency.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(29)"> <text>Time-Limited Family Reunification Services.</text> <paragraph num="(a)"> <text>“Time-limited family reunification services” means the services and activities that shall be made available to the parents or legal guardian to facilitate the reunification of the child during the first 15 months of out-of-home placement.</text> </paragraph> <paragraph num="(b)"> <text>“Time-limited family reunification services” include the following services mandated by 42 U.S.C. §629a:</text> <paragraph num="(i)"> <text>Individual, group, and family counseling;</text> </paragraph> <paragraph num="(ii)"> <text>Inpatient, residential, or outpatient substance abuse treatment services;</text> </paragraph> <paragraph num="(iii)"> <text>Mental health services;</text> </paragraph> <paragraph num="(iv)"> <text>Assistance to address domestic violence;</text> </paragraph> <paragraph num="(v)"> <text>Services designed to provide temporary child care including respite care to families in crises; and</text> </paragraph> <paragraph num="(vi)"> <text>Transportation to and from any of the services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(30)"> <text>“Waiver of reunification services” means an order by the court waiving the requirements that reasonable efforts be made to reunite the child with the child's parent or guardian as specified in Court and Judicial Proceedings Article, §3-812.1, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="State Board Responsibilities."> <paragraph num="A."> <text>The State Board shall:</text> <paragraph num="(1)"> <text>Promulgate policies and procedures relating to the functions of local boards;</text> </paragraph> <paragraph num="(2)"> <text>Adopt policies and procedures relating to reports and other information that any public or private agency or institution shall provide to State and local boards;</text> </paragraph> <paragraph num="(3)"> <text>Consult with the Administration before asking local departments for new types of information;</text> </paragraph> <paragraph num="(4)"> <text>Provide training to local boards;</text> </paragraph> <paragraph num="(5)"> <text>Review and coordinate the activities of the local boards;</text> </paragraph> <paragraph num="(6)"> <text>Write and distribute the annual report;</text> </paragraph> <paragraph num="(7)"> <text>Make recommendations to the General Assembly, the Department, the Administration, and other relevant body concerning:</text> <paragraph num="(a)"> <text>Out-of-home placement policies and procedures; and</text> </paragraph> <paragraph num="(b)"> <text>The removal of barriers to permanent placement for children in out-of-home placements; and</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Hire and evaluate the Administrator of CRBC.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The State Board shall meet at least four times each year.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Local Board Responsibilities."> <paragraph num="A."> <text>The local board shall develop and adhere to local plans for citizen reviews which shall:</text> <paragraph num="(1)"> <text>Be developed through discussions with the local director and other partners as are mutually agreed upon by the local boards and local department;</text> </paragraph> <paragraph num="(2)"> <text>Be effective when approved by the:</text> <paragraph num="(a)"> <text>State Board, and</text> </paragraph> <paragraph num="(b)"> <text>Secretary; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Remain effective until renegotiated and approved by the Secretary and State Board.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Schedule of Citizen Reviews.</text> <paragraph num="(1)"> <text>The local board shall schedule and conduct timely citizen reviews for children in out-of-home placements:</text> <paragraph num="(a)"> <text>At least once:</text> <paragraph num="(i)"> <text>During the first 12 months after a child enters out-of-home placement;</text> </paragraph> <paragraph num="(ii)"> <text>Between the 15th and 24th month in out-of-home placement; and</text> </paragraph> <paragraph num="(iii)"> <text>Within the 25th to 30th months in out-of-home placement; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Every 6 months after the 30th month, when:</text> <paragraph num="(i)"> <text>A child is in permanent care;</text> </paragraph> <paragraph num="(ii)"> <text>The court has ceased the review; and</text> </paragraph> <paragraph num="(iii)"> <text>The local plan specifies that the review occurs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>After the 30th month, when a child is not in permanent care, the local board shall have discretion to review the child's case at least every 6 months.</text> </paragraph> <paragraph num="(3)"> <text>If internal, citizen, or court reviews do not fulfill federal and State mandates, the local board shall schedule additional citizen reviews.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local board shall review cases from the entire out-of-home population according to the local plan which:</text> <paragraph num="(1)"> <text>Shall include a mechanism for making data available for all children from the entire out-of-home population;</text> </paragraph> <paragraph num="(2)"> <text>Shall provide citizen reviews for 100 percent of the children in foster care, group care, and residential treatment centers;</text> </paragraph> <paragraph num="(3)"> <text>May provide for a citizen review of a sample of at least 10 percent of the unpaid kinship care population; and</text> </paragraph> <paragraph num="(4)"> <text>Shall review siblings together, notwithstanding the:</text> <paragraph num="(a)"> <text>Time frames of §B of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>Provisions on reviews of kinship care in §C(3) of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local board shall summarize the findings and recommendations as described in Regulation .05B of this chapter.</text> </paragraph> <paragraph num="E."> <text>The local board shall submit a written report of the board's findings and recommendations within 15 days of the review to the:</text> <paragraph num="(1)"> <text>Local department;</text> </paragraph> <paragraph num="(2)"> <text>Court;</text> </paragraph> <paragraph num="(3)"> <text>Parents and caregivers; and</text> </paragraph> <paragraph num="(4)"> <text>Other interested individuals.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local board shall report to the appropriate juvenile court and local department the status of efforts to:</text> <paragraph num="(1)"> <text>Secure a permanent home for children in out-of-home placement; and</text> </paragraph> <paragraph num="(2)"> <text>Provide for the safety and well-being of children under the court's jurisdiction.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local board shall identify the conditions and practices that are barriers to permanent placements, safety, and well-being of children in out-of-home care.</text> </paragraph> <paragraph num="H."> <text>The local board shall advocate for removal of conditions or practices that are barriers to permanent placements, safety, and well-being of children in out-of-home care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Procedures for Conducting the Citizen Review of Out-of-Home Placement."> <paragraph num="A."> <text>The local board shall invite interested individuals to the review in the following manner:</text> <paragraph num="(1)"> <text>At least 42 days before the review, notify the local department to send to the review:</text> <paragraph num="(a)"> <text>Any local department caseworker who is directly responsible for planning for the child's care; and</text> </paragraph> <paragraph num="(b)"> <text>The caseworker responsible for each child when sibling groups are reviewed;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At least 10 days before the review, invite:</text> <paragraph num="(a)"> <text>The child's parents, guardians, and custodians;</text> </paragraph> <paragraph num="(b)"> <text>A representative of any agency or institution charged with the care of the child;</text> </paragraph> <paragraph num="(c)"> <text>The child being reviewed, if the child is 18 years old or older; and</text> </paragraph> <paragraph num="(d)"> <text>The caregiver; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Have discretion to invite to the review:</text> <paragraph num="(a)"> <text>The child being reviewed, if the child is 10 years old or older;</text> </paragraph> <paragraph num="(b)"> <text>The child being reviewed, if the child is younger than 10 years old and requests participation; and</text> </paragraph> <paragraph num="(c)"> <text>Any other individual whom the local board or local department believes may provide information about the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The local board shall make findings and recommendations, based on:</text> <paragraph num="(1)"> <text>The child's safety and best interests as paramount factors;</text> </paragraph> <paragraph num="(2)"> <text>Information received from:</text> <paragraph num="(a)"> <text>The case plan;</text> </paragraph> <paragraph num="(b)"> <text>The caseworker's presentation; and</text> </paragraph> <paragraph num="(c)"> <text>Interested individuals attending the review; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>All applicable State and federal laws and regulations.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Regarding a waiver of reunification services, the local board shall:</text> <paragraph num="(1)"> <text>Find whether a waiver has been granted or is pending decision of the court;</text> </paragraph> <paragraph num="(2)"> <text>Find whether the requirements of Courts and Judicial Proceedings Article, §3-812.1, Annotated Code of Maryland, and exceptions, apply; and</text> </paragraph> <paragraph num="(3)"> <text>Recommend whether a waiver should be granted or filed.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Regarding termination of parental rights for a child younger than 18 years old, the local board shall:</text> <paragraph num="(1)"> <text>Find whether a petition for termination has been granted or is pending determination by the court;</text> </paragraph> <paragraph num="(2)"> <text>Find whether requirements of Family Law Article, §5-525.1, Annotated Code of Maryland, and exceptions apply; and</text> </paragraph> <paragraph num="(3)"> <text>Recommend whether a petition for termination should be filed or granted.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Regarding the permanency plan, the local board shall:</text> <paragraph num="(1)"> <text>Agree with the plan presented by the local department; or</text> </paragraph> <paragraph num="(2)"> <text>Recommend an alternate permanency plan and explain why the alternate plan is more appropriate.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Regarding progress towards making a permanent placement, the local board shall:</text> <paragraph num="(1)"> <text>Find whether progress is adequate; and</text> </paragraph> <paragraph num="(2)"> <text>If progress is not adequate:</text> <paragraph num="(a)"> <text>Cite the agency or agencies responsible, and</text> </paragraph> <paragraph num="(b)"> <text>Explain why progress is not adequate.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Regarding the safety of current and future living arrangements, the local board shall find whether:</text> <paragraph num="(1)"> <text>The local department has utilized all applicable safety assessment and child protection protocols;</text> </paragraph> <paragraph num="(2)"> <text>There are indicators of risk; and</text> </paragraph> <paragraph num="(3)"> <text>The local department has taken appropriate steps to protect the child.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Regarding the current living arrangement, the local board shall:</text> <paragraph num="(1)"> <text>Find whether the arrangement is appropriate; and</text> </paragraph> <paragraph num="(2)"> <text>If not appropriate:</text> <paragraph num="(a)"> <text>Explain why the arrangement is not appropriate; and</text> </paragraph> <paragraph num="(b)"> <text>Recommend steps to achieve an appropriate living arrangement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Regarding the local department's placement plan, the local board shall:</text> <paragraph num="(1)"> <text>Agree with the plan; or</text> </paragraph> <paragraph num="(2)"> <text>Recommend an alternate placement plan and explain why the alternate plan is more appropriate.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Responsibilities of the Local Department."> <text>The local department shall:</text> <paragraph num="A."> <text>Promptly and accurately enter all required data into CIS/FACTS;</text> </paragraph> <paragraph num="B."> <text>Submit the names and addresses of interested individuals to CRBC at least 3 weeks before the review;</text> </paragraph> <paragraph num="C."> <text>Notify the local board's staff assistant, at least 20 working days before the scheduled review, of any interagency or intercounty involvement;</text> </paragraph> <paragraph num="D."> <text>Submit the child's case plan at least 1 week before the local review board meeting;</text> </paragraph> <paragraph num="E."> <text>Arrange for required local department staff to:</text> <paragraph num="(1)"> <text>Attend local review board meetings when requested,</text> </paragraph> <paragraph num="(2)"> <text>Present the case verbally at the review meeting,</text> </paragraph> <paragraph num="(3)"> <text>Answer all pertinent questions from the local board, and</text> </paragraph> <paragraph num="(4)"> <text>Provide all documents as requested;</text> </paragraph> </paragraph> <paragraph num="F."> <text>Secure the information and progress report from the appropriate private agency, therapeutic agency, or institution in regard to the child and family;</text> </paragraph> <paragraph num="G."> <text>Place in the case record:</text> <paragraph num="(1)"> <text>Documentation that the parents and caregivers were invited to attend the review, and</text> </paragraph> <paragraph num="(2)"> <text>Written recommendation reports from the local board;</text> </paragraph> </paragraph> <paragraph num="H."> <text>Notify the local board of the local department's intended action on the local board's recommendations within 10 working days of receiving the recommendation;</text> </paragraph> <paragraph num="I."> <text>Notify the local board's staff assistant if any changes in the child's plan have occurred since the board received the plan;</text> </paragraph> <paragraph num="J."> <text>Provide space for the review meeting; and</text> </paragraph> <paragraph num="K."> <text>Provide requested information for the local annual report if feasible.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Responsibilities of the Department."> <paragraph num="A."> <text>The Secretary shall ensure the timely and accurate flow of information requested by the State and local boards to perform:</text> <paragraph num="(1)"> <text>Timely and meaningful case reviews; and</text> </paragraph> <paragraph num="(2)"> <text>Program monitoring functions.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Secretary shall take immediate action to enforce compliance when the local department fails to comply with:</text> <paragraph num="(1)"> <text>This chapter; or</text> </paragraph> <paragraph num="(2)"> <text>The local plan.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Confidentiality."> <text>State and local review board members and staff shall maintain confidentiality pursuant to COMAR 07.01.07.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-535—5-547, Annotated Code of Maryland; Social Security Act, Title IV B and E; 42 U.S.C. §§422 and 675</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—07, Foster Care review Board Program, repealed and new Regulations .01—.08, Citizens' Review Board for Children, adopted effective August 7, 2000 (27:15 Md. R. 1399)</annotation> </annotations> </chapter> <chapter num="07" heading="Confidentiality of Records"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>With the exception of child protective services records, this chapter governs confidentiality of records and information of the Department of Human Services and local departments. COMAR 07.02.07 governs the confidentiality of child protective services records.</text> </paragraph> <paragraph num="B."> <text>If this chapter conflicts with any other applicable State or federal regulation or law, the provision which more strictly protects confidentiality of records applies.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Act” means the Public Information Act, State Government Article, §10-611 et seq., Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Administration” means any of the following administrations within the Department of Human Services:</text> <paragraph num="(a)"> <text>Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>Family Investment Administration;</text> </paragraph> <paragraph num="(c)"> <text>Child Support Administration.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Custodian” means an authorized employee of the Department, an administration, or a local department having actual control and custody of a record.</text> </paragraph> <paragraph num="(4)"> <text>“Department” means the Department of Human Services, its administrations, and the local departments.</text> </paragraph> <paragraph num="(5)"> <text>“Fugitive felon” means an individual who:</text> <paragraph num="(a)"> <text>Is fleeing to avoid prosecution, or custody or confinement after conviction, for a crime or an attempt to commit a crime that, under the law of the place the individual is fleeing, is a felony; or</text> </paragraph> <paragraph num="(b)"> <text>Is in violation of a condition of probation or parole.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Information” means any part of a record, in any form.</text> </paragraph> <paragraph num="(7)"> <text>License.</text> <paragraph num="(a)"> <text>“License” means formal written permission required by law to:</text> <paragraph num="(i)"> <text>Perform an act or provide a service; and</text> </paragraph> <paragraph num="(ii)"> <text>Be obtained from the Department.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“License” includes terms used for similar forms including “registration”.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Local department” means the local department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(9)"> <text>“Official custodian” means the executive head of the Department, administration, or local department in which a record is located.</text> </paragraph> <paragraph num="(10)"> <text>“Record” means the original or any copy of documentary material, in any form that, in the transaction of public business, is made by, received by, or received from:</text> <paragraph num="(a)"> <text>The State;</text> </paragraph> <paragraph num="(b)"> <text>Any county or city of the State; or</text> </paragraph> <paragraph num="(c)"> <text>Any subdivision or agency of the State, or a county or city.</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Requestor” means a person requesting disclosure of or access to a record.</text> </paragraph> <paragraph num="(12)"> <text>“State” means the State of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="General Right to Information."> <text>Except as prohibited by federal or State law, including this chapter, a custodian shall grant the proper request of a person for access to any record of the Department if provisions are made for the protection of the identity of:</text> <paragraph num="A."> <text>The reporter of child abuse or neglect, or of abuse, neglect, self-neglect, or exploitation of a vulnerable adult; or</text> </paragraph> <paragraph num="B."> <text>Any other individual whose life or safety may be endangered by disclosing the information.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Program Records."> <paragraph num="A."> <text>Except as permitted by other law or regulation, a custodian shall deny a request for disclosure of any information or record concerning an applicant for service or customer under the following programs:</text> <paragraph num="(1)"> <text>Social Services;</text> </paragraph> <paragraph num="(2)"> <text>Family Investment;</text> </paragraph> <paragraph num="(3)"> <text>Purchase of Child Care;</text> </paragraph> <paragraph num="(4)"> <text>Community Services;</text> </paragraph> <paragraph num="(5)"> <text>Child Support Enforcement; and</text> </paragraph> <paragraph num="(6)"> <text>Medical Assistance.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Disclosure of Information.</text> <paragraph num="(1)"> <text>Information described in §A of this regulation may be disclosed as follows:</text> <paragraph num="(a)"> <text>Under a court order;</text> </paragraph> <paragraph num="(b)"> <text>To a State, local government, or federal official or employee, for a purpose directly connected with the administration of the programs specified in §A of this regulation including, but not limited to:</text> <paragraph num="(i)"> <text>Verification of eligibility, and</text> </paragraph> <paragraph num="(ii)"> <text>Audits or criminal investigation of these programs;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>To a volunteer or contractor of a State or federal agency for a purpose directly connected with the administration of a program listed in §A of this regulation if the volunteer or contractor has been informed of, and has executed a written agreement to abide by, State and federal confidentiality laws and regulations.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Medical Assistance records and information may be disclosed only for a purpose directly connected with the administration of the program including assisting the Child Support Administration in locating absent parents.</text> </paragraph> <paragraph num="(3)"> <text>The custodian shall disclose the current address of a customer to a federal, State, or local law enforcement officer who:</text> <paragraph num="(a)"> <text>Can be properly identified as a law enforcement officer;</text> </paragraph> <paragraph num="(b)"> <text>Shows the custodian a signed warrant for the arrest of the customer which establishes that the customer is a fugitive felon; and</text> </paragraph> <paragraph num="(c)"> <text>Provides the name and Social Security number of the customer.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>With regard to a fugitive felon in a food stamp case, the custodian shall disclose the current address, the Social Security number, and, if available, a photograph of a food stamp household member to a federal, State, or local law enforcement officer who:</text> <paragraph num="(a)"> <text>Can be properly identified as a law enforcement officer engaged in official duties which include locating or arresting the food stamp household member;</text> </paragraph> <paragraph num="(b)"> <text>Demonstrates that the food stamp household member either:</text> <paragraph num="(i)"> <text>Is a fugitive felon, or</text> </paragraph> <paragraph num="(ii)"> <text>Has information concerning a fugitive felon; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Provides the name of the food stamp household member.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Notice of Record Disclosure.</text> <paragraph num="(1)"> <text>When §B of this regulation does not apply, and disclosure is permitted under State law or regulation, the Department shall:</text> <paragraph num="(a)"> <text>Notify an applicant or customer described in §A of this regulation, when possible, of the request for a record concerning the applicant or customer; and</text> </paragraph> <paragraph num="(b)"> <text>Obtain the applicant's or customer's consent to disclose the record.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Department:</text> <paragraph num="(a)"> <text>May require the requestor to obtain the applicant or customer's consent pursuant to Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>May not provide a requestor with any information regarding whether:</text> <paragraph num="(i)"> <text>Records exist for an individual, or</text> </paragraph> <paragraph num="(ii)"> <text>An individual is an applicant or customer; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>In an emergency, may disclose information without prior consent if the Department notifies the applicant or customer of the disclosure:</text> <paragraph num="(i)"> <text>Orally or in writing, and</text> </paragraph> <paragraph num="(ii)"> <text>Within 2 working days of the disclosure.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Food Stamps.</text> <paragraph num="(1)"> <text>Upon receipt of a written request from a responsible member of a household receiving food stamp assistance, the Department shall allow the individual to review the food stamp records for the household.</text> </paragraph> <paragraph num="(2)"> <text>Before review by the household member, the Department shall remove from the record:</text> <paragraph num="(a)"> <text>Names and identifying information of individuals who have disclosed information to the Department without the household's knowledge; and</text> </paragraph> <paragraph num="(b)"> <text>Information about any criminal prosecutions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Research. The Department may disclose:</text> <paragraph num="(1)"> <text>Identifying information to an individual engaged in a research project only if:</text> <paragraph num="(a)"> <text>An applicant or a customer who is the subject of a record to be disclosed has signed a written consent form for the disclosure, in accordance with Regulation .05 of this chapter, and</text> </paragraph> <paragraph num="(b)"> <text>The official custodian has given prior written permission for the research project; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Nonidentifying information for research purposes without the consent of the applicant or customer.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Disclosure by Consent."> <paragraph num="A."> <text>An applicant or customer may consent to disclosure of specific information to a third party, if the requirements of this regulation are met.</text> </paragraph> <paragraph num="B."> <text>An applicant or customer identified in the record shall sign a written consent form, which includes the:</text> <paragraph num="(1)"> <text>Specific information to be disclosed;</text> </paragraph> <paragraph num="(2)"> <text>Person or agency requesting the information;</text> </paragraph> <paragraph num="(3)"> <text>Person or agency to receive the information;</text> </paragraph> <paragraph num="(4)"> <text>Purpose for the disclosure;</text> </paragraph> <paragraph num="(5)"> <text>Date of the request;</text> </paragraph> <paragraph num="(6)"> <text>Signature of the applicant or customer; and</text> </paragraph> <paragraph num="(7)"> <text>Date signed.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The applicant or customer shall verify the applicant's or customer's identity to the custodian, either in person or by affidavit or notarized consent form.</text> </paragraph> <paragraph num="D."> <text>An applicant or customer who is 16 years old or older may sign the applicant's or customer's own consent form.</text> </paragraph> <paragraph num="E."> <text>If an applicant or customer is a child younger than 16 years old, the child's parent, guardian, or attorney may consent under this regulation to release of information from the child's records, if:</text> <paragraph num="(1)"> <text>The consenting individual is not alleged to have abused or neglected the child or any of the child's siblings; and</text> </paragraph> <paragraph num="(2)"> <text>Disclosure is in the child's best interest.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Mandatory Denial of a Request for Disclosure of Other Records—General."> <paragraph num="A."> <text>A custodian of a record shall deny a request for disclosure:</text> <paragraph num="(1)"> <text>If the disclosure requested is contrary to any:</text> <paragraph num="(a)"> <text>State or federal statute or regulation,</text> </paragraph> <paragraph num="(b)"> <text>Maryland Rule of Procedure, or</text> </paragraph> <paragraph num="(c)"> <text>Court order;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Of a personnel record including, but not limited to an employee's:</text> <paragraph num="(a)"> <text>Letters of reference, and</text> </paragraph> <paragraph num="(b)"> <text>Home address or telephone number;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Of information concerning the security of an information system;</text> </paragraph> <paragraph num="(4)"> <text>Of a trade secret or confidential commercial information; and</text> </paragraph> <paragraph num="(5)"> <text>Subject to §B of this regulation, of information about the licensing of an individual.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Licensing Records. Only the following information may be disclosed from a licensing record:</text> <paragraph num="(1)"> <text>A licensee's:</text> <paragraph num="(a)"> <text>Name,</text> </paragraph> <paragraph num="(b)"> <text>Business address, or, if the business address is not available, the home address,</text> </paragraph> <paragraph num="(c)"> <text>Business telephone number,</text> </paragraph> <paragraph num="(d)"> <text>Educational and occupational background,</text> </paragraph> <paragraph num="(e)"> <text>Professional qualifications;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Findings and orders that result from formal disciplinary actions;</text> </paragraph> <paragraph num="(3)"> <text>Evidence that has been provided to the custodian to meet the requirements of a statute regarding financial responsibility;</text> </paragraph> <paragraph num="(4)"> <text>Other licensing information which the official custodian determines should be disclosed to fulfill a compelling public purpose; and</text> </paragraph> <paragraph num="(5)"> <text>Except for the identity of a reporter of any allegation of child abuse or neglect, or of abuse, neglect, self-neglect, exploitation of a vulnerable adult, information requested by a licensee who is the subject of the requested record.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Discretionary Denial of Request for Disclosure of Records."> <text>An official custodian may deny disclosure or personal review of a record otherwise required to be disclosed if:</text> <paragraph num="A."> <text>The official custodian believes that disclosure is contrary to:</text> <paragraph num="(1)"> <text>The public interest;</text> </paragraph> <paragraph num="(2)"> <text>In a child abuse or neglect case, the best interest of a child who was allegedly subject to abuse or neglect, of the child's siblings, or of other children in the household, family, or care of the alleged abuser or neglector; or</text> </paragraph> <paragraph num="(3)"> <text>In an adult protective service case, the best interest of a vulnerable adult who was allegedly subject to abuse, neglect, self-neglect, or exploitation; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>One of the following circumstances exists:</text> <paragraph num="(1)"> <text>A State or federal statute or regulation, a Maryland Rule of Procedure, or a court order gives the custodian discretion to deny disclosure,</text> </paragraph> <paragraph num="(2)"> <text>The official custodian determines, after consulting with counsel, that the record is subject to an attorney-client, attorney work-product, executive, or other privilege,</text> </paragraph> <paragraph num="(3)"> <text>The information requested consists of specific details of a research project conducted by a State agency, except that the name, title, expenditures, and availability date of the final project summary shall be disclosed upon request, or</text> </paragraph> <paragraph num="(4)"> <text>The record concerns a law enforcement investigation, or is an investigatory file compiled for a law enforcement, judicial, or prosecution purpose, to the extent permitted by State Government Article, §10-618, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Reporting Crimes, Child Abuse, and Neglect."> <text>The following prevail over the confidentiality provisions of this chapter:</text> <paragraph num="A."> <text>Suspected child abuse or neglect, or abuse, neglect, self-neglect, or exploitation of a vulnerable adult, shall be reported in accordance with the provisions of Family Law Article, Annotated Code of Maryland;</text> </paragraph> <paragraph num="B."> <text>Suspected fraud in the administration of a Department program shall be reported as required by the regulations for that program;</text> </paragraph> <paragraph num="C."> <text>Any ongoing or imminent criminal conduct of an applicant or customer may be reported to appropriate law enforcement personnel.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Continuing Requirements of Confidentiality."> <text>When the custodian of the record discloses confidential information to an individual other than an employee of the Department or a law enforcement agency in accordance with this chapter and COMAR 07.01.02, the custodian shall inform the individual to whom the disclosure is made of the obligation to keep the information confidential, in accordance with Article 88A, §6, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".10" heading="Criminal Penalty."> <text>A court may find a disclosure of confidential information in violation of this chapter to:</text> <paragraph num="A."> <text>Be a criminal offense punishable by a fine of not more than $500, or by 90 days imprisonment, or both; and</text> </paragraph> <paragraph num="B."> <text>Result in civil liability for damages.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Limitations on Information Sent to Customers."> <paragraph num="A."> <text>Materials sent or distributed to an applicant for service or customer, or to vendors of medical services provided to customers of public assistance, shall:</text> <paragraph num="(1)"> <text>Be directly connected to the administration of the respective program and have no political implications; and</text> </paragraph> <paragraph num="(2)"> <text>Contain the names only of individuals directly connected with the administration of the program, identified only in their official capacity with the Department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>This regulation does not prohibit:</text> <paragraph num="(1)"> <text>The distribution of information as part of the administration of a program, including, but not limited to:</text> <paragraph num="(a)"> <text>Notice of the availability of free medical examinations,</text> </paragraph> <paragraph num="(b)"> <text>Notice of the availability of surplus food, or</text> </paragraph> <paragraph num="(c)"> <text>Consumer protection information; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Having on display, or otherwise making available in agency offices, materials containing public interest information, including voting materials.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Protection of Customer Case Files and Other Public Records."> <paragraph num="A."> <text>A local department shall have written policies establishing procedures for the:</text> <paragraph num="(1)"> <text>Maintenance of customer case files; and</text> </paragraph> <paragraph num="(2)"> <text>Removal and return of materials to customer case files.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department shall safeguard information obtained from any State agency, or other state or federal agencies in accordance with the procedures, if any, established by that state or agency.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 88A, §§5 and 6; State Government Article, §10-611 et seq.; Article 41, Title 6; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 11, 1985 (12:5 Md. R. 481)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12, Access to Public Records, repealed effective October 28, 1991 (18:21 Md. R. 2306)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12, Confidentiality of Records, adopted effective October 28, 1991 (18:21 Md. R. 2306)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C, F amended effective May 24, 1993 (20:10 Md. R. 849)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective May 24, 1993 (20:10 Md. R. 849)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 28, 1999 (26:13 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 8, 2007 (34:20 Md. R. 1735)</annotation> </annotations> </chapter> <chapter num="08" heading="Correction or Amendment of Personal Records"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>This chapter establishes procedures for a person in interest to request the correction or amendment of personal records in the Department of Human Services or the local department under State Government Article, §10-625, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means any of the following administrations within the Department of Human Services:</text> <paragraph num="(a)"> <text>Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>Family Investment Administration; or</text> </paragraph> <paragraph num="(c)"> <text>Child Support Administration.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Custodian” means an authorized employee of the Department, an administration, or a local department having actual control and custody of a record.</text> </paragraph> <paragraph num="(3)"> <text>“Department” means the Department of Human Services, its administrations, and the local departments.</text> </paragraph> <paragraph num="(4)"> <text>“Local department” means the local department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(5)"> <text>“Official custodian” means the executive head of the Department, administration, or local department in which a record is located.</text> </paragraph> <paragraph num="(6)"> <text>“Person in interest” means:</text> <paragraph num="(a)"> <text>The person, governmental unit, or entity that is the subject of a public record; or</text> </paragraph> <paragraph num="(b)"> <text>The legal guardian of the person who is the subject of a public record.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Personal record” means a public record that identifies an individual by name, address, description, finger or voice print, picture, or other identifying factors.</text> </paragraph> <paragraph num="(8)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Who May Request."> <text>A person in interest may request the Department or a local department to correct or amend a personal record pursuant to State Government Article, §10-625, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Procedures for Requesting Correction or Amendment of Personal Records."> <text>The request shall be in writing and state the:</text> <paragraph num="A."> <text>Name, address, and telephone number of the requestor;</text> </paragraph> <paragraph num="B."> <text>Identity of the record the requestor is seeking to correct or amend;</text> </paragraph> <paragraph num="C."> <text>Precise correction or amendment requested; and</text> </paragraph> <paragraph num="D."> <text>Justification for the correction or amendment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Filing the Request."> <text>A request to correct or amend a personal record of the Department or a local department shall be addressed to the custodian of the record.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Procedures for Responding to a Request for Correction or Amendment of Personal Records."> <text>Within 30 days after receipt of a request for correction or amendment of personal records that:</text> <paragraph num="A."> <text>Complies with Regulations .04 and .05 of this chapter, the custodian shall:</text> <paragraph num="(1)"> <text>Make the requested correction or amendment and notify the requestor in writing; or</text> </paragraph> <paragraph num="(2)"> <text>Inform the requestor in writing that the record may not be amended or corrected as requested because:</text> <paragraph num="(a)"> <text>The requestor is not a person in interest,</text> </paragraph> <paragraph num="(b)"> <text>The record to be corrected or amended is not a personal record,</text> </paragraph> <paragraph num="(c)"> <text>The requestor is not entitled to inspect the records under State Government Article, §10-611 et seq., Annotated Code of Maryland, or</text> </paragraph> <paragraph num="(d)"> <text>Other reasons mandated by law; or</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Does not comply with Regulation .04 of this chapter, the custodian shall return the request to the requestor:</text> <paragraph num="(1)"> <text>With an explanation for the return; and</text> </paragraph> <paragraph num="(2)"> <text>Procedures for resubmitting the request.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Notification to Third Party."> <text>If the custodian previously disclosed information from a personal record to a third party and receives a request for correction or amendment to the personal record, the custodian:</text> <paragraph num="A."> <text>Shall inform the third party in writing within 30 days of the correction or amendment to the personal record; or</text> </paragraph> <paragraph num="B."> <text>Does not need to notify the third party, if the custodian denies the request.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Statement of Disagreement."> <paragraph num="A."> <text>If the Department or local department finally refuses a request to make a correction or amendment pursuant to Regulation .06, the person in interest may submit to the Department or local department a concise statement, not to exceed five 8-1/2 x 11 inch pages, of the reasons for:</text> <paragraph num="(1)"> <text>The requested correction or amendment; and</text> </paragraph> <paragraph num="(2)"> <text>Disagreement with the Department or local department's refusal to make the requested correction or amendment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department or local department which discloses to a third party information from a personal record about which a statement of disagreement has been filed, shall furnish a copy of the statement to the third party.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Administrative Review."> <paragraph num="A."> <text>A requestor may seek an administrative review in accordance with State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, if the requestor has been denied:</text> <paragraph num="(1)"> <text>A request to change a personal record;</text> </paragraph> <paragraph num="(2)"> <text>The right to file a statement of disagreement; or</text> </paragraph> <paragraph num="(3)"> <text>The right to have a statement of disagreement forwarded to a third party.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An individual shall file a request for administrative review within 30 days of the date of the custodian's decision to deny a request to change a personal record.</text> </paragraph> <paragraph num="C."> <text>The administrative hearing shall be:</text> <paragraph num="(1)"> <text>Conducted by the Office of Administrative Hearings; and</text> </paragraph> <paragraph num="(2)"> <text>Governed by the Administrative Procedure Act, State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">State Government Article, §10-625, Annotated Code of Maryland.</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 9, 1989 (15:27 Md. R. 3127)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 28, 1999 (26:13 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 8, 2007 (34:20 Md. R. 1735)</annotation> </annotations> </chapter> <chapter num="09" heading="Evaluation of the Local Directors of Social Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>These regulations establish the procedures for evaluating the local directors of social services, Department of Human Services.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Governing body” means the county executive, county commissioners, Mayor of Baltimore City, or the county council of Talbot County or Wicomico County.</text> </paragraph> <paragraph num="(3)"> <text>“Local board” means the local advisory board of the local departments of social services.</text> </paragraph> <paragraph num="(4)"> <text>“Local department” means the local department of social services in each political subdivision of the State.</text> </paragraph> <paragraph num="(5)"> <text>“Local director” means the director of the local department of social services.</text> </paragraph> <paragraph num="(6)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Process for Evaluation."> <paragraph num="A."> <text>The Secretary, the governing body of the jurisdiction, and the local board of social services shall annually evaluate, in writing, the local director.</text> </paragraph> <paragraph num="B."> <text>The Secretary shall incorporate the evaluation of the governing body and the local board in the Secretary's evaluation of the local director.</text> </paragraph> <paragraph num="C."> <text>The Secretary or the Secretary's designee, subject to the Secretary's approval, shall decide the applicable criteria to be used in the Secretary's evaluation of the local directors, and apprise the local directors in writing of the criteria.</text> </paragraph> <paragraph num="D."> <text>The Secretary shall request input from the Department to be used in evaluating a local director.</text> </paragraph> <paragraph num="E."> <text>The Secretary, the governing body, and the local board or their designees shall jointly review their respective evaluations annually with the local director.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 88A, §13(b)(5) and (6)(ii), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 4, 1994 (21:13 Md. R. 1154)</annotation> </annotations> </chapter> <chapter num="10" heading="Office of the Inspector General"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>The Department shall establish an Office of the Inspector General (OIG).</text> </paragraph> <paragraph num="B."> <text>Mission of the OIG. The OIG:</text> <paragraph num="(1)"> <text>Protects the integrity of the Department and local departments;</text> </paragraph> <paragraph num="(2)"> <text>Ensures the achievement of program goals and compliance with State statutes and regulations by providing the following independent preventive and enforcement services:</text> <paragraph num="(a)"> <text>Investigations,</text> </paragraph> <paragraph num="(b)"> <text>Reviews, and</text> </paragraph> <paragraph num="(c)"> <text>Internal audits; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Identifies, investigates, and resolves suspicions of fraud, waste, and abuse.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The OIG shall consist of, but not be limited to, units that perform the following functions:</text> <paragraph num="(1)"> <text>Deter and investigate suspected program fraud;</text> </paragraph> <paragraph num="(2)"> <text>Deter and investigate suspected employee and contractor misconduct; and</text> </paragraph> <paragraph num="(3)"> <text>Conduct internal audits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means any of the following administrations within the Department:</text> <paragraph num="(a)"> <text>Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>Family Investment Administration;</text> </paragraph> <paragraph num="(c)"> <text>Child Care Administration; and</text> </paragraph> <paragraph num="(d)"> <text>Child Support Administration.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Department.</text> <paragraph num="(a)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(b)"> <text>“Department” includes all of the Department's administrations, divisions, boards, commissions, offices, and other agencies.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Fraud” means obtaining, attempting to obtain, or aiding an individual in obtaining or attempting to obtain, through willful misrepresentation, assets or benefits to which the individual is not entitled.</text> </paragraph> <paragraph num="(4)"> <text>“Independent” means free from influence, persuasion, bias, control, or determination of another or others.</text> </paragraph> <paragraph num="(5)"> <text>“Internal audits” means conducting examinations of Department and local department records and activities in compliance with the Auditing Standards of the Institute of Internal Auditors.</text> </paragraph> <paragraph num="(6)"> <text>“Local department” means the local department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Misconduct” means unlawful, unethical, or dishonest behavior.</text> </paragraph> <paragraph num="(8)"> <text>“Program” means the activities of the Department's administrations.</text> </paragraph> <paragraph num="(9)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Responsibilities of the Inspector General."> <paragraph num="A."> <text>Program Fraud. The OIG shall provide a uniform level of prevention and investigation services relating to program fraud, including suspected fraudulent activities by customers, throughout the Department and local departments.</text> </paragraph> <paragraph num="B."> <text>Employee and Contractor Investigations. The OIG shall provide a uniform level of investigative services involving allegations of misconduct by Department and local department staff, contractors, and contractors' employees.</text> </paragraph> <paragraph num="C."> <text>Internal Audit. The OIG shall provide the following internal audit functions:</text> <paragraph num="(1)"> <text>Conduct internal audits throughout the Department and local departments which include:</text> <paragraph num="(a)"> <text>Financial,</text> </paragraph> <paragraph num="(b)"> <text>Compliance, and</text> </paragraph> <paragraph num="(c)"> <text>Performance;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Conduct financial and compliance audits of the 24 local departments every 3 years;</text> </paragraph> <paragraph num="(3)"> <text>Provide independent and objective assessments regarding the Department's and local departments' operations to the Secretary;</text> </paragraph> <paragraph num="(4)"> <text>Assist the Department and local departments in evaluating and improving risk management, controls, and process management; and</text> </paragraph> <paragraph num="(5)"> <text>Monitor and, when applicable, review the implementation of the Department's and local departments' corrective action plans in response to State and federal audits.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Overpayment. The OIG shall provide overpayment functions by calculating and establishing overpayments as a result of an OIG investigation in accordance with overpayment procedures as described in COMAR 07.03.14.03A and D(2)(a) and (b).</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Responsibilities of the Department and the Local Departments."> <paragraph num="A."> <text>Employees and Contractors.</text> <paragraph num="(1)"> <text>Employees, contractors, and contractors' employees shall cooperate fully with OIG staff conducting official investigations, reviews, and internal audits.</text> </paragraph> <paragraph num="(2)"> <text>The OIG shall have access to Department, local department, and contractor records relevant to the activities of the OIG.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Program Fraud. Following an OIG's program fraud investigation, the local department staff shall determine, based on information from the investigation, the program eligibility of the customer in accordance with an administration's eligibility requirements.</text> </paragraph> <paragraph num="C."> <text>Employee or Contractor Misconduct. Following an OIG's employee or contractor misconduct investigation, the appropriate manager shall determine, based on information from the investigation, any administrative or disciplinary action required in accordance with Department and State requirements and policies.</text> </paragraph> <paragraph num="D."> <text>Internal Audit. Following an OIG internal audit, the appropriate manager of the Department or local department shall develop and implement a corrective action plan responsive to the conditions an recommendations specified in the final audit report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Cooperation with Other Agencies."> <paragraph num="A."> <text>The OIG may participate in investigations and audits, and monitor implementation of corrective actions described in Regulation .03 of this chapter, in conjunction with applicable activities of any federal, State, or local agency.</text> </paragraph> <paragraph num="B."> <text>The OIG shall maintain liaison with the Office of the Attorney General and State's attorney's offices by:</text> <paragraph num="(1)"> <text>Referring cases to prosecutors which show evidence of fraud or other criminal misconduct; and</text> </paragraph> <paragraph num="(2)"> <text>Assisting the prosecutor in further investigation, if needed, and in the prosecution of cases, when requested.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The OIG shall maintain liaison with the Maryland Department of Health, the Department of Juvenile Services, and the Maryland State Department of Education offices by:</text> <paragraph num="(1)"> <text>Referring to prosecutors cases that show evidence of fraud or other criminal misconduct; and</text> </paragraph> <paragraph num="(2)"> <text>Assisting the prosecutor in further investigation, if needed, and in the prosecution of cases, when requested.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§2-203, 2-205, 2-209, and 3-602, Annotated Code of Maryland; Federal Regulatory Reference: 45 CFR 74; Executive Order 01.01.1994.06</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 27, 1995 (22:4 Md. R. 235)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective March 10, 1997 (24:5 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—06 repealed and new Regulations .01—.05 adopted effective November 27, 2000 (27:23 Md. R. 2146)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective November 1, 2010 (37:22 Md. R. 1553)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D adopted effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C adopted effective November 19, 2007 (34:23 Md. R. 2025)</annotation> </annotations> </chapter> <chapter num="11" heading="Buildings and Grounds of Local Departments of Social Services"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>The local departments of social services are agencies of the Department of Human Services and guided by COMAR 07.01.03.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Local department” means the department of social services in a county or Baltimore City.</text> </paragraph> <paragraph num="(3)"> <text>“Property” means buildings, improvements, or grounds owned or leased by the local department of social services.</text> </paragraph> <paragraph num="(4)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Local Departments of Social Services."> <paragraph num="A."> <text>Local departments located in multiservice centers or in other settings under the jurisdiction of the Department of General Services shall comply with COMAR 04.05.01.02—.08 regarding the following:</text> <paragraph num="(1)"> <text>Property access;</text> </paragraph> <paragraph num="(2)"> <text>Prohibited conduct;</text> </paragraph> <paragraph num="(3)"> <text>Distribution of handbills;</text> </paragraph> <paragraph num="(4)"> <text>Vehicular traffic;</text> </paragraph> <paragraph num="(5)"> <text>Controlled dangerous substances and alcoholic beverages;</text> </paragraph> <paragraph num="(6)"> <text>Solicitation and debt collection; and</text> </paragraph> <paragraph num="(7)"> <text>Demonstrations and rallies.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department director in a building not under the jurisdiction of the Department of General Services may declare an emergency situation after consulting with the Secretary, or, in the Secretary's absence, a deputy secretary or the Secretary's authorized designee.</text> </paragraph> <paragraph num="C."> <text>Property or portions of it may be closed to the public during regular business hours in emergency situations:</text> <paragraph num="(1)"> <text>Necessary for the orderly conduct of State business;</text> </paragraph> <paragraph num="(2)"> <text>For safety; or</text> </paragraph> <paragraph num="(3)"> <text>For security.</text> </paragraph> </paragraph> <paragraph num="D."> <text>After regular business hours or during declared emergency situations:</text> <paragraph num="(1)"> <text>Only authorized individuals who display identification documents upon request shall be admitted to the property; and</text> </paragraph> <paragraph num="(2)"> <text>An individual on the property with no apparent business who refuses to leave may be arrested.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Penalties."> <paragraph num="A."> <text>An individual who violates the regulations in this chapter and applicable laws may be prosecuted for trespassing or another applicable violation.</text> </paragraph> <paragraph num="B."> <text>The regulations in this chapter may not be construed to abrogate any other federal, State, or local laws applicable to any area within the local department.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Criminal Law Article, §4-208;Article 27, §578; Article 88A, §§2(b)(2) and 5(a); Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective January 25, 1999 (26:2 Md. R. 105)</annotation> </annotations> </chapter> <chapter num="12" heading="Temporary Census Employment Income"> <annotations> <annotation type="Authority">Article 88A, §§1A, 3, 5, 44A—53, 63—87, 124—129, and 131—137; Article 41, §§6-202 and 6-406—6-407; Family Law Article, §§4-501, 4-513—4-516, 4-601—4-613, and 5-524; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective January 1, 2000 (27:2 Md. R. 139); emergency action superseded and new Regulations .01—.03 adopted as an emergency provision effective May 1, 2000 (27:10 Md. R. 961); emergency status expired December 31, 2000</annotation> </annotations> </chapter> <chapter num="13" heading="Legal Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Maryland Legal Services Program is to make legal services available to:</text> <paragraph num="A."> <text>Children determined to be in need of assistance (CINA);</text> </paragraph> <paragraph num="B."> <text>Children in termination of parental rights (TPR) proceedings; and</text> </paragraph> <paragraph num="C."> <text>Indigent adults in adult guardianship proceedings.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Components."> <text>The Maryland Legal Services Program is composed of two programs:</text> <paragraph num="A."> <text>The Contracts for Legal Services Programs under Regulation .04 of this chapter; and</text> </paragraph> <paragraph num="B."> <text>The Court Appointed Attorneys Program under Regulations .05—.07 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Client” means a child involved in a CINA or TPR proceeding or an indigent adult involved in an Adult Protective Services (APS) or Adult Public Guardianship Review Board (APGRB) hearing.</text> </paragraph> <paragraph num="(2)"> <text>“Director” means the Director of Maryland Legal Services Program.</text> </paragraph> <paragraph num="(3)"> <text>“Judicare Committee” means the Judicare Committee of the Section of Delivery of Legal Services of the Maryland State Bar Association.</text> </paragraph> <paragraph num="(4)"> <text>“Local department” means a local county department of social services, the Baltimore City Department of Social Services, or the Montgomery County Department of Health and Human Services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Contracts for Legal Services."> <paragraph num="A."> <text>Contracts shall be entered into with legal service delivery organizations to represent:</text> <paragraph num="(1)"> <text>Child adoptions or guardianships under Family Law Article, §5-323, Annotated Code of Maryland, or other proceedings involving children and falling under Courts and Judicial Proceedings Article, §3-813, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>Adult guardianships or protective services under the Estates and Trusts Article, §13-705 or 13-709, Annotated Code of Maryland, or a case under Family Law Article, §14-404, Annotated Code of Maryland, in which either the Department of Human Services or the Department of Aging is involved.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The contracts shall:</text> <paragraph num="(1)"> <text>Provide statewide legal representation for children in CINA and TPR proceedings and adults in APS or APGRB reviews; and</text> </paragraph> <paragraph num="(2)"> <text>Help achieve the goals of the Department of Human Services by assisting vulnerable clients in receiving the highest level of quality and cost effective legal services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Court-Appointed Attorneys."> <paragraph num="A."> <text>If a court appoints private counsel, at the expense of the State, for an eligible individual in a case involving a local department of social services or the Department of Aging, the State may assess the attorney's fees against the local department as a party to the case.</text> </paragraph> <paragraph num="B."> <text>The Department of Human Services is responsible for payment of attorney fees and costs legally assessed against the State to:</text> <paragraph num="(1)"> <text>Monitor costs; and</text> </paragraph> <paragraph num="(2)"> <text>Ensure uniform treatment.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Court-Appointed Attorneys Program applies to the following cases:</text> <paragraph num="(1)"> <text>Child adoptions or guardianships under Family Law Article, §5-323, Annotated Code of Maryland, or other proceedings involving children and falling under Courts and Judicial Proceedings Article, §3-834, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>Adult guardianships or protective services under Estates and Trusts Article, §13-705 or 13-709, Annotated Code of Maryland, or any case under Family Law Article, §14-404, Annotated Code of Maryland, in which either the Department of Human Services or the Department of Aging is involved.</text> </paragraph> </paragraph> <paragraph num="D."> <text>In any court-assigned case, the Department of Human Services shall pay the attorney's expenses as approved by the:</text> <paragraph num="(1)"> <text>Court in child adoptions, guardianships, or other covered proceedings involving children; or</text> </paragraph> <paragraph num="(2)"> <text>Director of the Maryland Legal Services Program in adult guardianship or protective services.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Payment may not be made in a:</text> <paragraph num="(1)"> <text>Case in which the adult involved is not indigent;</text> </paragraph> <paragraph num="(2)"> <text>CINA case in which the representation is for a party other than the child; or</text> </paragraph> <paragraph num="(3)"> <text>Case in which a local department is not a party, with the exception of cases before the Adult Public Guardianship Review Board involving the Department of Aging.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Proceedings Involving Children."> <paragraph num="A."> <text>Court-Appointed Attorney Payment Procedures.</text> <paragraph num="(1)"> <text>Upon completion of a child adoption or guardianship under Family Law Article, §5-323, Annotated Code of Maryland, or other proceeding under Courts and Judicial Proceedings Article, §3-813, Annotated Code of Maryland, the court-appointed attorney shall petition the court for an order directing the local department or the Department of Human Services to pay a specified fee and costs to the attorney for services rendered to the client named in the order.</text> </paragraph> <paragraph num="(2)"> <text>At the time that the petition is filed with the court, a copy of the petition for award of attorney fees shall be submitted to:</text> <paragraph num="(a)"> <text>Director, Maryland Legal Services Program, 311 West Saratoga Street, Baltimore, MD 21201; and</text> </paragraph> <paragraph num="(b)"> <text>The attorney who presented the case for the State.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The following information shall be stated in the order, or shall be included in the petition for award of attorney fees, or in other court documents submitted with the court order:</text> <paragraph num="(a)"> <text>The case was a child adoption or guardianship proceeding under Family Law Article, §5-323, Annotated Code of Maryland, or a proceeding under Courts and Judicial Proceedings Article, §3-813, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>The name of the attorney representing the child;</text> </paragraph> <paragraph num="(c)"> <text>The identity of the local department that was a party to the case;</text> </paragraph> <paragraph num="(d)"> <text>The hours that the attorney spent in trial and nontrial activities, separately specified; and</text> </paragraph> <paragraph num="(e)"> <text>The court has determined that the stated fee and stated costs are reasonable and has awarded the fee and costs to the attorney.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The Director may request additional supporting documentation to justify payment of the requested fee.</text> </paragraph> <paragraph num="(5)"> <text>The attorney shall then submit to the Director at the address specified in §A(1)(a) of this regulation:</text> <paragraph num="(a)"> <text>A copy of the court order;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the federal identification number or Social Security number under which the payment is to be reported to the Internal Revenue Service for tax purposes;</text> </paragraph> <paragraph num="(c)"> <text>Any other required documentation as outlined in §A of this regulation; and</text> </paragraph> <paragraph num="(d)"> <text>The Maryland Legal Services Program's request for payment form.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The Director shall review the court order to:</text> <paragraph num="(1)"> <text>Verify that the court order falls within the coverage and other provisions of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Review items submitted to ensure compliance with other provisions of this chapter; and</text> </paragraph> <paragraph num="(3)"> <text>Process payment to the attorney.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Adult Guardianships or Protective Services."> <paragraph num="A."> <text>Court-Appointed Attorney Payment Procedures.</text> <paragraph num="(1)"> <text>Upon completion of an adult guardianship or protective services case under Estates and Trusts Article, §13-705 or 13-709, or Family Law Article, §14-404, Annotated Code of Maryland, the Court-appointed attorney shall submit to the Director of the Maryland Legal Services Program:</text> <paragraph num="(a)"> <text>A copy of the court order appointing the attorney counsel for the client named in the order;</text> </paragraph> <paragraph num="(b)"> <text>A certification that:</text> <paragraph num="(i)"> <text>The case was an adult guardianship or protective service under Estates and Trusts Article, §13-705 or 13-709, or Family Law Article, §14-404, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(ii)"> <text>Separately identifies the hours that the attorney spent in trial and nontrial activities;</text> </paragraph> <paragraph num="(iii)"> <text>Identifies the costs; and</text> </paragraph> <paragraph num="(iv)"> <text>Identifies the local department of social services or the Department of Aging that was a party to the case;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A summary of any unusual or novel issues of law or fact in the case or other special factors that the attorney wants considered in the determination of a reasonable fee;</text> </paragraph> <paragraph num="(d)"> <text>Copies of time sheets or other documentation of the time spent, and receipts, bills, or other documentation of expenses claimed;</text> </paragraph> <paragraph num="(e)"> <text>A statement of what the attorney is requesting as a reasonable fee; and</text> </paragraph> <paragraph num="(f)"> <text>A statement of the federal identification number or Social Security number under which the payment is to be reported to the Internal Revenue Service for tax purposes.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Director shall review the attorney's submission to ensure that all required information and documentation have been submitted.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Director shall:</text> <paragraph num="(1)"> <text>Decide the amounts that constitute a reasonable fee and reasonable costs;</text> </paragraph> <paragraph num="(2)"> <text>Authorize payment; and</text> </paragraph> <paragraph num="(3)"> <text>Notify the attorney of the action taken.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Courts and Judicial Proceedings Article, §3-813; Family Law Article, §5-323(a)(2); Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 1976 (3:24 Md. R. 1392)</annotation> <annotation type="History" subtype="Administrative History">Regulations .04B, .08D, and .09C amended effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 1, 1983 (10:3 Md. R. 209)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09-1 adopted effective July 16, 1984 (11:14 Md. R. 1248)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective January 30, 1984 (11:2 Md. R. 111); January 14, 1985 (12:1 Md. R. 15); October 20, 1985 (12:21 Md. R. 2029); September 8, 1986 (13:18 Md. R. 2018)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 16, 1987 (14:23 Md. R. 2413)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.05 to 07.06.10 effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09D amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective January 23, 1989 (16:1 Md. R. 67); December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13C amended effective January 23, 1989 (16:1 Md. R. 67); December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15D amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16A amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17A amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.17 repealed and new Regulations .01—.07 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.10 to COMAR 07.01.13 effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective November 15, 2021 (48:23 Md. R. 979)</annotation> </annotations> </chapter> <chapter num="14" heading="Rape Crisis Program" reason="Recodified to COMAR 01.04.02"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 594)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 2, 1987 (14:22 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06 02 to COMAR 07.01.14 effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.01.14 to COMAR 01.04.02 effective December 24, 2012 (39:25 Md. R. 1610)</annotation> </annotations> </chapter> <chapter num="15" heading="Domestic Violence Program" reason="Recodified to COMAR 01.04.01"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 594)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 12, 1996 (23:3 Md. R. 166)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.04 to COMAR 07.01.15 effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.01.15 to COMAR 01.04.01 effective December 24, 2012 (39:25 Md. R. 1610)</annotation> </annotations> </chapter> <chapter num="16" heading="Crime Victims' Services Program" reason="Recodified to COMAR 01.04.03"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: November 17, 1986 (13:23 Md. R. 2479)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, C amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.07 to COMAR 07.01.16 effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.01.16 to COMAR 01.04.03 effective December 24, 2012 (39:25 Md. R. 1610)</annotation> </annotations> </chapter> <chapter num="17" heading="Homeless Women — Crisis Shelter Home"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the crisis shelter home program is to provide temporary shelter, meals, counseling, and information and referral to homeless women of the State.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="B."> <text>“Homeless woman” means a female 18 years old or older who is without shelter, and who is not eligible for or not able to be housed by another shelter facility or housing service at the time of application.</text> </paragraph> <paragraph num="C."> <text>“Resident of the State” means a person who is living in the State voluntarily and not for temporary purposes, with no immediate intention of moving from the State at the time of application.</text> </paragraph> <paragraph num="D."> <text>“Crisis shelter home” means a facility that provides shelter, meals, information and referral service, and counseling.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>A homeless woman who is a resident of Maryland, as defined in Regulation .02C, and not excluded by the provisions below is eligible for service to homeless women in a shelter home.</text> </paragraph> <paragraph num="B."> <text>The shelter home may not accept:</text> <paragraph num="(1)"> <text>An applicant who is a resident of a Maryland Department of Health facility for whom discharge planning responsibility rests with the Maryland Department of Health.</text> </paragraph> <paragraph num="(2)"> <text>A person who is a clear and present danger to herself or others;</text> </paragraph> <paragraph num="(3)"> <text>A person who is intoxicated by alcohol or under the influence of unprescribed drugs;</text> </paragraph> <paragraph num="(4)"> <text>A person who is in need of acute medical, psychiatric, or nursing care; or</text> </paragraph> <paragraph num="(5)"> <text>A person who is not willing or able to abide by shelter rules.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In order to continue in the residence beyond 3 days, the applicant shall be:</text> <paragraph num="(1)"> <text>Willing to participate in a service contract;</text> </paragraph> <paragraph num="(2)"> <text>Willing to abide by residence rules including fee payment, when required;</text> </paragraph> <paragraph num="(3)"> <text>Without sufficient financial resources to enable her to purchase a stable alternative living arrangement; and</text> </paragraph> <paragraph num="(4)"> <text>Cooperative in taking responsibility for housekeeping duties in the shelter home, including maintaining acceptable standards of housekeeping in her assigned room.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application and Admission."> <paragraph num="A."> <text>A homeless woman may apply for admission directly or be referred from another source.</text> </paragraph> <paragraph num="B."> <text>A staff person shall assess the application and determine whether the applicant is eligible, and whether services are available and appropriate for the applicant.</text> </paragraph> <paragraph num="C."> <text>For the applicant who is accepted into the shelter home, the staff person shall explain the services available and attempt to obtain the applicant's written agreement to abide by shelter rules.</text> </paragraph> <paragraph num="D."> <text>Within the first 3 working days from date of admission to the shelter home, the staff person, with the applicant, shall develop and begin to implement a service contract.</text> </paragraph> <paragraph num="E."> <text>The staff person shall determine any fee to be paid for services based on fee scales set in Regulation .11 of this chapter. The agreement to pay any required fee is a part of a signed service contract.</text> </paragraph> <paragraph num="F."> <text>The staff person shall attempt to locate and secure alternate appropriate services when the applicant cannot be admitted to the shelter home for lack of space or ineligibility.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Services Provided by the Crisis Shelter Home."> <paragraph num="A."> <text>The shelter home shall offer the following services:</text> <paragraph num="(1)"> <text>Receipt of and response to crisis calls on a 24-hour basis;</text> </paragraph> <paragraph num="(2)"> <text>Safe accommodations and board for residents;</text> </paragraph> <paragraph num="(3)"> <text>Assessment with the resident of the resident's needs, capacities, and resources;</text> </paragraph> <paragraph num="(4)"> <text>Planning and counseling with the resident to link her to appropriate community services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The shelter home shall develop a service contract with the resident that is designed to:</text> <paragraph num="(1)"> <text>Secure a stable living environment;</text> </paragraph> <paragraph num="(2)"> <text>Secure any entitlements or benefits;</text> </paragraph> <paragraph num="(3)"> <text>Secure education, training, or employment opportunities, as appropriate to the client's capacity; and</text> </paragraph> <paragraph num="(4)"> <text>Resolve the problems that led to the resident's homelessness.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The shelter home shall provide:</text> <paragraph num="(1)"> <text>Direct referral to appropriate service resources, including housing services, physical and mental health care, education, training, or employment;</text> </paragraph> <paragraph num="(2)"> <text>Advocacy on behalf of a resident to ensure access to service resources;</text> </paragraph> <paragraph num="(3)"> <text>Counseling with the resident about progress in achieving the goals in the service contract; and</text> </paragraph> <paragraph num="(4)"> <text>Follow-up case management service as needed to the client in the community, if the service is not available elsewhere.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Duration of Service."> <paragraph num="A."> <text>Maximum residence in the shelter home is 12 continuous weeks.</text> </paragraph> <paragraph num="B."> <text>A former resident of the shelter home may return to the shelter for service for up to 3 days if space is available and she is not excluded by Regulation .03B of this regulation.</text> </paragraph> <paragraph num="C."> <text>A former resident may return to the shelter home for service beyond 3 days only at the discretion of the director of the crisis shelter home, and not more than one time during any 12-month period.</text> </paragraph> <paragraph num="D."> <text>The shelter home shall terminate services when the:</text> <paragraph num="(1)"> <text>Goal set in the service plan is reached;</text> </paragraph> <paragraph num="(2)"> <text>Resident requests termination of services;</text> </paragraph> <paragraph num="(3)"> <text>Resident fails to abide by the shelter rules, including taking responsibility for housekeeping duties in the shelter home and maintaining acceptable standards of housekeeping in her assigned room;</text> </paragraph> <paragraph num="(4)"> <text>Resident has reached the maximum length of stay in the shelter home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Requirements for the Crisis Shelter Home."> <paragraph num="A."> <text>The shelter home shall have available:</text> <paragraph num="(1)"> <text>Room and board capacity for each resident;</text> </paragraph> <paragraph num="(2)"> <text>Counseling and supportive services; and</text> </paragraph> <paragraph num="(3)"> <text>Staff or volunteers under staff supervision trained to:</text> <paragraph num="(a)"> <text>Assess need;</text> </paragraph> <paragraph num="(b)"> <text>Establish eligibility;</text> </paragraph> <paragraph num="(c)"> <text>Develop service contracts;</text> </paragraph> <paragraph num="(d)"> <text>Assist the resident to use community resources; and</text> </paragraph> <paragraph num="(e)"> <text>Monitor effectiveness of plans and services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The shelter home shall conform to the applicable State and local fire codes, health codes, and all local zoning ordinances.</text> </paragraph> <paragraph num="C."> <text>The shelter home shall employ professional staff and volunteers who are trained in provision of crisis services to persons who need a shelter.</text> </paragraph> <paragraph num="D."> <text>The shelter home shall send to the Department a copy of the shelter rules.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Reporting Requirements."> <paragraph num="A."> <text>Fiscal Reporting.</text> <paragraph num="(1)"> <text>The shelter home shall maintain books, records, documents, and other evidence of all expenditures and income. The shelter home shall furnish monthly expenditure statements and other reports as required by the Department.</text> </paragraph> <paragraph num="(2)"> <text>All books, records, documents, and other evidence shall be presented upon receipt of reasonable notice of inspection, review, or audit by the Department or other agency authorized to monitor the performance of the shelter home.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Case Record.</text> <paragraph num="(1)"> <text>The shelter home shall maintain a case record that includes basic identifying and demographic data concerning the applicant, nature of the request for service, and a copy of the service plan.</text> </paragraph> <paragraph num="(2)"> <text>Upon termination of service to a recipient, the shelter home shall collect and retain data concerning the services rendered and disposition.</text> </paragraph> <paragraph num="(3)"> <text>The shelter home shall record all data on forms approved for this purpose by the Department.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Statistical Reporting. The shelter home shall compile and transmit statistical data as required by the Department.</text> </paragraph> <paragraph num="D."> <text>The shelter home shall retain all records for a period of 3 years following completion of services.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Confidentiality."> <paragraph num="A."> <text>The shelter home may not disclose identifying information regarding an applicant or recipient of service to any agency or individual without written authorization to do so from the applicant or recipient, except to Department of Human Services employees authorized to monitor or audit the program.</text> </paragraph> <paragraph num="B."> <text>The shelter home shall maintain all written records regarding applicants and recipients of service in a secure locked location.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Grievance Procedure."> <paragraph num="A."> <text>The local program shall make available to any applicant or recipient of service aggrieved by a decision, action, or inaction of the local program, a procedure by which the grievance may be heard. The procedure shall include a notice of the grievance rights and the steps to take to initiate the grievance process, an opportunity to be heard, and a written decision by the local program director or designee that affirms or reverses the local program's action. The written determination shall include the basis for the decision.</text> </paragraph> <paragraph num="B."> <text>The local program shall forward to the Department a summary of each decision rendered, including finding of fact concerning each grievance heard.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Charges and Fees."> <paragraph num="A."> <text>The shelter home shall charge fees to the resident.</text> </paragraph> <paragraph num="B."> <text>Determination of Fee.</text> <paragraph num="(1)"> <text>The amount to be charged to the resident of the shelter home is set according to available monthly income and resources. The income scale and fee amounts are set in §C of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Income from the following sources is included in determining the monthly income of a recipient of services:</text> <paragraph num="(a)"> <text>Wages received by the recipient after any required deductions;</text> </paragraph> <paragraph num="(b)"> <text>Child support received directly;</text> </paragraph> <paragraph num="(c)"> <text>Alimony payments received directly;</text> </paragraph> <paragraph num="(d)"> <text>Dividends or interest actually received from savings, stocks, or bonds;</text> </paragraph> <paragraph num="(e)"> <text>Social Security, V.A., or other disability or retirement pension plan payments actually received;</text> </paragraph> <paragraph num="(f)"> <text>Public assistance payments actually received; and</text> </paragraph> <paragraph num="(g)"> <text>Other money income, such as tips, donations, or rents.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The following fixed continuing expenditures are deducted from the monthly income of a recipient:</text> <paragraph num="(a)"> <text>Housing obligations such as rent, mortgage payments, utility costs, security or utility deposit actually paid by the client;</text> </paragraph> <paragraph num="(b)"> <text>Child care payments actually paid by the client;</text> </paragraph> <paragraph num="(c)"> <text>Work related expenses such as transportation costs, uniform costs, meal expenditures;</text> </paragraph> <paragraph num="(d)"> <text>Health related expenses actually paid by the client, such as monthly doctor, hospital, or dental bills, health insurance; and</text> </paragraph> <paragraph num="(e)"> <text>Any regular payments such as for charge accounts, car payments, loans.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The remaining income is considered the available monthly income of the recipient.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§6-430—6-438, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 593)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02D, .05, .06A, and .07 amended effective December 30, 1985 (12:26 Md. R. 2543)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.03 to COMAR 07.01.17 effective June, 2009</annotation> </annotations> </chapter> <chapter num="18" heading="Service Linked Housing Program"> <regulation prefix="Regulation" num=".01" heading="Program Purpose."> <text>The purpose of the Service Linked Housing Program is to provide funding for resident advocates who are employed by providers to link low-income residents of permanent housing to services and to help them remain in their housing.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Local administering agency (LAA)” means the agency designated by the Department or local government to manage the program in a particular subdivision, and to provide a service directly or by contract with the provider.</text> </paragraph> <paragraph num="(3)"> <text>“Low-income individual or family” means an individual or one or more adults and children living together as a family whose income does not exceed 50 percent of the area median income.</text> </paragraph> <paragraph num="(4)"> <text>“Provider” means a local agency that:</text> <paragraph num="(a)"> <text>Is a nonprofit agency, an agency of local government, a public housing authority, or a for-profit organization in partnership with a nonprofit agency or local government, or both; and</text> </paragraph> <paragraph num="(b)"> <text>Contracts with the Department or an LAA to provide services under the program.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Resident” means a low-income individual or family living in permanent housing and participating in the Service Linked Housing Program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for Services."> <paragraph num="A."> <text>An individual or family is eligible to receive services from a resident advocate if the individual or family is low-income as defined in Regulation .02 of this chapter and is:</text> <paragraph num="(1)"> <text>Living in permanent housing; and</text> </paragraph> <paragraph num="(2)"> <text>Determined by the provider to be in need of services in order to remain in the housing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A provider may not require a resident to participate in religious activities as a condition of receiving services.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>An applicant may apply in person directly to the provider or LAA, and shall complete the application form required by the provider or LAA.</text> </paragraph> <paragraph num="B."> <text>The provider or LAA shall:</text> <paragraph num="(1)"> <text>Explain to the applicant the services available;</text> </paragraph> <paragraph num="(2)"> <text>If resources are available, give the applicant an opportunity to complete an application form and, if needed, assist the applicant in completing the form; and</text> </paragraph> <paragraph num="(3)"> <text>Give the applicant written notice of the right to and method for obtaining a fair hearing or grievance procedure.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the Department provides an application form, the provider or LAA shall use the application form prepared by the Department or a form which includes, at a minimum, the same information as the Department's form.</text> </paragraph> <paragraph num="D."> <text>The provider or LAA shall assess the application and determine eligibility. If the applicant is eligible, the provider or LAA shall explain to the applicant the:</text> <paragraph num="(1)"> <text>Amount and types of services to be provided;</text> </paragraph> <paragraph num="(2)"> <text>Location where the service is provided;</text> </paragraph> <paragraph num="(3)"> <text>Rules or conditions of the program where the service is provided; and</text> </paragraph> <paragraph num="(4)"> <text>Right to and method for obtaining a fair hearing or grievance procedure.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Delivery of Services."> <paragraph num="A."> <text>The resident advocate shall help the resident locate and obtain services and facilitate the resident's participation in the surrounding community.</text> </paragraph> <paragraph num="B."> <text>The resident advocate shall provide services such as the following:</text> <paragraph num="(1)"> <text>Interacting regularly with the resident and identifying the resident's special needs;</text> </paragraph> <paragraph num="(2)"> <text>Helping the resident develop interpersonal skills and support networks;</text> </paragraph> <paragraph num="(3)"> <text>Linking the resident with health, mental health, and addiction services, and with education and employment opportunities, or with any other service identified as needed;</text> </paragraph> <paragraph num="(4)"> <text>Helping the resident to apply for benefits and to use food programs or other programs identified as needed; and</text> </paragraph> <paragraph num="(5)"> <text>Scheduling workshops with community resources on topics such as financial planning, budgeting, literacy, computer skills, and parenting skills.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Use of Funds."> <paragraph num="A."> <text>The LAA or provider shall use Program funds for:</text> <paragraph num="(1)"> <text>The resident advocate's salary, FICA, unemployment insurance, and benefits such as health insurance and vacation;</text> </paragraph> <paragraph num="(2)"> <text>Start-up costs for new projects as approved by the Department; and</text> </paragraph> <paragraph num="(3)"> <text>Other items as designated by the Department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The LAA or provider may not use Program funds for direct rental assistance to tenants or capital costs.</text> </paragraph> <paragraph num="C."> <text>The LAA or provider shall provide funds for additional costs related to the Service Linked Housing Program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Appeal and Grievance Rights, and Nondiscrimination."> <paragraph num="A."> <text>Appeal From LAA Decision.</text> <paragraph num="(1)"> <text>If the LAA is also the provider, the LAA shall give written notification of the right to and the procedures for requesting and obtaining an administrative hearing to each applicant or recipient of the Program services:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the LAA notifies an applicant or recipient of any action which might deny, suspend, reduce, or terminate service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The procedures for an administrative hearing are set forth in COMAR 07.01.04.</text> </paragraph> <paragraph num="(3)"> <text>An applicant or recipient of services is not entitled to Program services while an appeal is pending.</text> </paragraph> <paragraph num="(4)"> <text>The LAA shall forward to the Department a summary of each decision rendered, including findings of fact for each administrative hearing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Grievance Procedure.</text> <paragraph num="(1)"> <text>If the provider is a private, nonprofit agency, a for-profit agency, or an entity of local government which is not the LAA, the provider shall give written notification of the right to file a grievance and a procedure by which the grievance may be heard to each applicant or recipient of the Program services:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the provider notifies an applicant or recipient of any action which might deny, suspend, reduce, or terminate service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The grievance procedure includes:</text> <paragraph num="(a)"> <text>A notice of the grievance rights and the steps to take to initiate the grievance process;</text> </paragraph> <paragraph num="(b)"> <text>An opportunity to be heard; and</text> </paragraph> <paragraph num="(c)"> <text>A written decision by the local program director or designee that:</text> <paragraph num="(i)"> <text>Affirms or reverses the provider's action, and</text> </paragraph> <paragraph num="(ii)"> <text>Includes the basis for the decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>The provider shall forward to the Department and to the LAA a summary of each decision rendered, including findings of fact concerning each grievance heard.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Discrimination. The provider is required to observe the antidiscrimination policy in COMAR 07.01.03.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Reports and Forms."> <paragraph num="A."> <text>The Department shall provide to the LAA the forms necessary to carry out the program.</text> </paragraph> <paragraph num="B."> <text>The LAA shall transmit to providers the forms that are applicable to the providers.</text> </paragraph> <paragraph num="C."> <text>The LAA shall make reports required by the Department.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§6-417—6-427, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 15, 1996 (23:1 Md. R. 23)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.18 to COMAR 07.01.18 effective June, 2009</annotation> </annotations> </chapter> <chapter num="19" heading="Homeless Services Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Homeless Services Program is to provide shelter, food, and services to homeless family units in Maryland, and to prevent homelessness when possible.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Program Components."> <paragraph num="A."> <text>The Homeless Services Program is comprised of three programs:</text> <paragraph num="(1)"> <text>The Emergency and Transitional Housing and Services Program under Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>The Housing Counselor and Aftercare Program under Regulation .06 of this chapter; and</text> </paragraph> <paragraph num="(3)"> <text>The Homelessness Prevention Program under Regulation .07 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Regulations .03—.04 and .08—.09 of this chapter apply to all program components of the Homeless Services Program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Client” means a recipient of the program services.</text> </paragraph> <paragraph num="(2)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Family unit” means an individual or one or more adults and children living together as a family.</text> </paragraph> <paragraph num="(4)"> <text>“Homeless family unit” means a resident or residents of Maryland without housing and lacking resources to provide housing.</text> </paragraph> <paragraph num="(5)"> <text>“Housing crisis” means a situation involving a family unit that is:</text> <paragraph num="(a)"> <text>Threatened with the immediate loss of housing or other shelter;</text> </paragraph> <paragraph num="(b)"> <text>Without resources to prevent an impending eviction; or</text> </paragraph> <paragraph num="(c)"> <text>Otherwise at risk of becoming homeless.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Local administering agency (LAA)” means the agency designated by the Department or local government to manage the program in a particular subdivision, and to provide a service directly or by contract with the service provider.</text> </paragraph> <paragraph num="(7)"> <text>“Resident” means an individual who at the time of application is physically present in the State and has no immediate plans to leave Maryland for residence in another state.</text> </paragraph> <paragraph num="(8)"> <text>“Service provider” means a local agency that is nonprofit, public or private, that contracts with the Department or a local administering agency to provide services under the program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>An applicant may apply in person directly to the service provider or other designated agency, and shall complete the application form required by the service provider or other designated agency.</text> </paragraph> <paragraph num="B."> <text>The service provider or other designated agency shall:</text> <paragraph num="(1)"> <text>Explain to the applicant the services available;</text> </paragraph> <paragraph num="(2)"> <text>If resources are available, give the applicant an opportunity to complete an application form; and</text> </paragraph> <paragraph num="(3)"> <text>Give written notice of the right to and method for obtaining a fair hearing or grievance procedure.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the Department provides an application form, the service provider or other designated agency shall use the application form prepared by the Department or a form which includes, at a minimum, the same information as the Department's form.</text> </paragraph> <paragraph num="D."> <text>The service provider or other designated agency shall assess the application and determine eligibility. If the applicant is eligible, the service provider or other designated agency shall explain:</text> <paragraph num="(1)"> <text>The amount and types of services to be provided;</text> </paragraph> <paragraph num="(2)"> <text>The location where the service is provided;</text> </paragraph> <paragraph num="(3)"> <text>Any rules or conditions of the program where the service is provided; and</text> </paragraph> <paragraph num="(4)"> <text>The right to and method for obtaining a fair hearing or grievance procedure.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Emergency and Transitional Housing and Services Program."> <paragraph num="A."> <text>Program Purpose. The Emergency and Transitional Housing and Services Program provides funds for shelter and support services, start-up monies for new shelters and transitional housing programs, and limited rent and mortgage assistance.</text> </paragraph> <paragraph num="B."> <text>Eligibility for Services.</text> <paragraph num="(1)"> <text>A family unit is eligible for shelter and food service if the family unit is homeless. A family unit is eligible for food services even if the family unit's eligibility determination is pending from another food program.</text> </paragraph> <paragraph num="(2)"> <text>A family unit is eligible for emergency rent or mortgage subsidy service if the family unit is:</text> <paragraph num="(a)"> <text>Living in permanent housing and facing immediate eviction or foreclosure, or at risk of eviction or foreclosure;</text> </paragraph> <paragraph num="(b)"> <text>Able to present verification of a pending eviction or foreclosure, or risk of eviction or foreclosure; and</text> </paragraph> <paragraph num="(c)"> <text>Determined by the provider to be able to continue to stay in the home or to move to other permanent housing through payment to, or arrangement with, the landlord or mortgage holder.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Delivery of Services.</text> <paragraph num="(1)"> <text>Subject to available funds and staff, services as described in §C(2)—(6) of this regulation may be provided.</text> </paragraph> <paragraph num="(2)"> <text>Shelter Service.</text> <paragraph num="(a)"> <text>When the service provider provides shelter service, it shall have available on the premises, or by arrangement, sleeping accommodations for the family unit or, if the shelter is operating only during the day-time hours, refuge accommodations for the family unit. Shelter service may be one of the following:</text> <paragraph num="(i)"> <text>Emergency crisis shelter which provides sleeping accommodations for homeless family units on a short-term basis, while other arrangements are being explored;</text> </paragraph> <paragraph num="(ii)"> <text>Transitional shelter which provides sleeping accommodations for three to 24 months, and case management services to help homeless family units achieve stable, permanent housing and as high a level of economic self-sufficiency as possible; or</text> </paragraph> <paragraph num="(iii)"> <text>Day-time shelter which provides refuge for homeless family units during the day-time hours.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The service provider shall refer the family unit to another agency for shelter when the family unit's circumstances require it.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Food Service. When the service provider provides food service, the food service may be provided:</text> <paragraph num="(a)"> <text>On the premises;</text> </paragraph> <paragraph num="(b)"> <text>By arrangement with another service provider or restaurant;</text> </paragraph> <paragraph num="(c)"> <text>By providing vouchers for groceries;</text> </paragraph> <paragraph num="(d)"> <text>By cash grant, when other methods are not possible;</text> </paragraph> <paragraph num="(e)"> <text>By referral to a food bank or other food distribution source; or</text> </paragraph> <paragraph num="(f)"> <text>By referral to other agencies when client needs are identified and the service provider is unable to provide those services needed.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Transportation Service. As part of shelter, food, or case management service, the provider may provide or arrange for transportation for the client.</text> </paragraph> <paragraph num="(5)"> <text>Case Management Service. When the service provider provides case management services, the services shall include, but are not limited to:</text> <paragraph num="(a)"> <text>Assessing the client's needs;</text> </paragraph> <paragraph num="(b)"> <text>Developing a case plan;</text> </paragraph> <paragraph num="(c)"> <text>Linking the client to other services; and</text> </paragraph> <paragraph num="(d)"> <text>Advocating for services on the client's behalf.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Emergency Rent or Mortgage Subsidy Service.</text> <paragraph num="(a)"> <text>The emergency rent or mortgage subsidy service shall include an:</text> <paragraph num="(i)"> <text>Evaluation of the client's ability to continue in the home or to move to other permanent housing through payment to or arrangement with the landlord or mortgage holder; and</text> </paragraph> <paragraph num="(ii)"> <text>Arranged contact with the landlord or mortgage holder.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>When the service provider provides the emergency rent or mortgage subsidy service, the provider shall provide a check payable to the landlord or mortgage holder for the payment of the rent or mortgage.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Limitations on Emergency Rent or Mortgage Subsidy Service.</text> <paragraph num="(a)"> <text>The emergency rent or mortgage subsidy service is limited to the first month's rent or to 1 month's rent or mortgage payment on the condition that:</text> <paragraph num="(i)"> <text>Payment will prevent the client's eviction or foreclosure; and</text> </paragraph> <paragraph num="(ii)"> <text>The service provider determines that the client will be able to continue in the home or to move to other permanent housing through payment to or arrangement with the landlord or mortgage holder.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A client may receive the emergency rent or mortgage subsidy service once in any State fiscal year.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Religious Activities. The service provider may not require the client to participate in religious activities as a condition of receiving services.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Redetermination. A shelter service provider shall review eligibility at least every month, or whenever a change occurs in the client's circumstances.</text> </paragraph> <paragraph num="E."> <text>Termination.</text> <paragraph num="(1)"> <text>The service provider may terminate the program services if the client:</text> <paragraph num="(a)"> <text>Secures necessary services from another source;</text> </paragraph> <paragraph num="(b)"> <text>Does not comply with the conditions set forth in the service plan;</text> </paragraph> <paragraph num="(c)"> <text>Becomes ineligible;</text> </paragraph> <paragraph num="(d)"> <text>No longer needs the program service;</text> </paragraph> <paragraph num="(e)"> <text>Refuses further service;</text> </paragraph> <paragraph num="(f)"> <text>Refuses to abide by the rules of the service provider; or</text> </paragraph> <paragraph num="(g)"> <text>Has met or exceeded the written time limit for the service established by the service provider.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the service provider terminates service to the client because the client refuses to abide by the rules of the service provider, the provider shall make every effort to refer the client to another facility or agency.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Charges and Fees.</text> <paragraph num="(1)"> <text>Emergency Shelter. If the service provider charges fees for emergency shelter, the service provider shall determine the fee in accordance with the provisions of the Homeless Women—Crisis Shelter Home Program under COMAR 07.01.17.11B and C.</text> </paragraph> <paragraph num="(2)"> <text>Transitional Housing.</text> <paragraph num="(a)"> <text>If the service provider charges fees for transitional housing, the amount to be charged to the client may not be more than 30 percent of the client's available monthly income.</text> </paragraph> <paragraph num="(b)"> <text>Income from the following sources is included in determining the available monthly income of a recipient of transitional housing:</text> <paragraph num="(i)"> <text>Wages received by the client after any required deductions;</text> </paragraph> <paragraph num="(ii)"> <text>Child support received directly;</text> </paragraph> <paragraph num="(iii)"> <text>Alimony payments received directly;</text> </paragraph> <paragraph num="(iv)"> <text>Dividends or interest actually received from savings, stocks, or bonds;</text> </paragraph> <paragraph num="(v)"> <text>Social Security, V.A., or other disability or retirement pension plan payments actually received;</text> </paragraph> <paragraph num="(vi)"> <text>Public assistance payments actually received; and</text> </paragraph> <paragraph num="(vii)"> <text>Other money income, such as tips, donations, or rents.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If the service provider intends to charge more than 30 percent of the client's available monthly income for transitional housing, the service provider shall request a waiver from the LAA and the Department. The Department shall make the final decision to grant the waiver.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Housing Counselor and Aftercare Program."> <paragraph num="A."> <text>Program Purpose. The Housing Counselor and Aftercare Program assists families and individuals who are experiencing, or who are in imminent danger of, a housing crisis in obtaining and maintaining permanent housing.</text> </paragraph> <paragraph num="B."> <text>Eligibility for Services. Clients for the Housing Counselor and Aftercare Program may include families or single adults. A client is eligible for housing counseling and aftercare services if the client is homeless or is experiencing or is in imminent danger of a housing crisis. In addition, a family applying for these services shall be receiving Temporary Cash Assistance (TCA) or in the process of applying for TCA.</text> </paragraph> <paragraph num="C."> <text>Delivery of Services.</text> <paragraph num="(1)"> <text>A housing counselor shall assist family units with securing and maintaining permanent, affordable housing. Services to be provided may include the following:</text> <paragraph num="(a)"> <text>Assisting the client with searching for and obtaining permanent, affordable housing;</text> </paragraph> <paragraph num="(b)"> <text>Developing a comprehensive, current list of housing resources and expanding the list of housing resources to include new resources;</text> </paragraph> <paragraph num="(c)"> <text>Establishing a working relationship and advocating for the client with landlords, property managers, realty companies, and other sources of low-income housing;</text> </paragraph> <paragraph num="(d)"> <text>Working with a client's case manager, when applicable, to coordinate services to the client;</text> </paragraph> <paragraph num="(e)"> <text>Assisting the client, as needed, with issues that contribute to chronic housing problems, such as budgeting and household management; and</text> </paragraph> <paragraph num="(f)"> <text>Performing other duties as designated by the Department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An aftercare case manager shall help family units maintain permanent, affordable housing. Services to be provided may include the following:</text> <paragraph num="(a)"> <text>Assessing the needs of the client and developing a plan to meet the client's identified needs;</text> </paragraph> <paragraph num="(b)"> <text>Referring the client to services based on the client's needs;</text> </paragraph> <paragraph num="(c)"> <text>Monitoring the services provided to the client, and intervening with the service provider if the client has difficulty accessing the service;</text> </paragraph> <paragraph num="(d)"> <text>Maintaining regular contact with the client for counseling, skills development, and crisis intervention; and</text> </paragraph> <paragraph num="(e)"> <text>Performing other duties as designated by the Department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Use of Funds.</text> <paragraph num="(1)"> <text>Program funds may be used for:</text> <paragraph num="(a)"> <text>Salary and FICA for housing counselors and aftercare case managers;</text> </paragraph> <paragraph num="(b)"> <text>Client-related expenses; and</text> </paragraph> <paragraph num="(c)"> <text>Other items as designated by the Department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Client-related expenses include, but are not limited to:</text> <paragraph num="(a)"> <text>First and final months' rent;</text> </paragraph> <paragraph num="(b)"> <text>Transportation for housing searches;</text> </paragraph> <paragraph num="(c)"> <text>Moving expenses;</text> </paragraph> <paragraph num="(d)"> <text>Essential furnishings;</text> </paragraph> <paragraph num="(e)"> <text>Storage;</text> </paragraph> <paragraph num="(f)"> <text>Arrearages;</text> </paragraph> <paragraph num="(g)"> <text>Credit checks and housing application fees;</text> </paragraph> <paragraph num="(h)"> <text>Security deposits;</text> </paragraph> <paragraph num="(i)"> <text>Utility deposits; and</text> </paragraph> <paragraph num="(j)"> <text>Other identified needs.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The LAA shall provide funds for additional costs related to the Housing Counselor and Aftercare Program, and costs incurred in operating the program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Homelessness Prevention Program."> <paragraph num="A."> <text>Program Purpose. The Homelessness Prevention Program:</text> <paragraph num="(1)"> <text>Assists family units in a housing crisis; and</text> </paragraph> <paragraph num="(2)"> <text>Provides services that may include but are not limited to:</text> <paragraph num="(a)"> <text>Case management;</text> </paragraph> <paragraph num="(b)"> <text>Counseling to identify households at risk of becoming homeless;</text> </paragraph> <paragraph num="(c)"> <text>Training on budgeting and other life skills;</text> </paragraph> <paragraph num="(d)"> <text>Education as to tenant rights and responsibilities;</text> </paragraph> <paragraph num="(e)"> <text>Mediation between the landlord and tenant; and</text> </paragraph> <paragraph num="(f)"> <text>Cash assistance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Eligibility for Services. A family unit is eligible for services if the family unit is:</text> <paragraph num="(1)"> <text>Living in permanent rental housing, and facing immediate eviction or at risk of being evicted;</text> </paragraph> <paragraph num="(2)"> <text>Able to present verification of a pending eviction or risk of eviction; and</text> </paragraph> <paragraph num="(3)"> <text>Determined by the provider to be able to continue to stay in the permanent housing or to move to other permanent housing through payment to or arrangement with the landlord.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Use of Funds.</text> <paragraph num="(1)"> <text>Homelessness prevention funds may be used for the following activities:</text> <paragraph num="(a)"> <text>Direct grants to family units to prevent evictions;</text> </paragraph> <paragraph num="(b)"> <text>Eviction prevention counselors or landlord tenant mediators;</text> </paragraph> <paragraph num="(c)"> <text>Early intervention services for at-risk households;</text> </paragraph> <paragraph num="(d)"> <text>Revolving loan funds or rent banks; and</text> </paragraph> <paragraph num="(e)"> <text>Other activities as approved by the Department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If staff positions are funded, the only eligible costs are salary, FICA, and unemployment insurance. Additional costs for the position are funded through other sources.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Local Contribution.</text> <paragraph num="(1)"> <text>The local jurisdiction shall provide a contribution to the Homelessness Prevention Program.</text> </paragraph> <paragraph num="(2)"> <text>The local contribution shall consist of:</text> <paragraph num="(a)"> <text>Administrative funds;</text> </paragraph> <paragraph num="(b)"> <text>Cash or in-kind resources; or</text> </paragraph> <paragraph num="(c)"> <text>Funds or resources that have been leveraged by the local jurisdiction.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Appeal and Grievance Rights and Nondiscrimination."> <paragraph num="A."> <text>Appeal from LAA decision.</text> <paragraph num="(1)"> <text>If the LAA is the direct service provider, the LAA shall give written notification of the right to and the procedures for requesting and obtaining an administrative hearing to each applicant or recipient of the program services:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the LAA notifies an applicant or recipient of any action which might deny, suspend, reduce, or terminate service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The procedures for an administrative hearing are set forth in COMAR 07.01.04.</text> </paragraph> <paragraph num="(3)"> <text>An applicant or recipient of services is not entitled to homeless services while an appeal is pending.</text> </paragraph> <paragraph num="(4)"> <text>The LAA shall forward to the Department a summary of each decision rendered, including findings of fact for each administrative hearing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Grievance Procedure.</text> <paragraph num="(1)"> <text>If the service provider is a private, nonprofit agency or an entity of local government which is not the LAA, the service provider shall give written notification of the right to file a grievance and a procedure by which the grievance may be heard to each applicant or recipient of the program services:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the service provider notifies an applicant or recipient of an action which might deny, suspend, reduce, or terminate service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The grievance procedure includes:</text> <paragraph num="(a)"> <text>A notice of the grievance rights and the steps to take to initiate the grievance process;</text> </paragraph> <paragraph num="(b)"> <text>An opportunity to be heard; and</text> </paragraph> <paragraph num="(c)"> <text>A written decision by the local program director or designee that affirms or reverses the service provider's action and that includes the basis for the decision.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The service provider shall forward to the Department and to the LAA a summary of each decision rendered, including findings of fact concerning each grievance heard.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Discrimination. The service provider is required to observe the antidiscrimination policy in COMAR 07.01.03.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Reports and Forms."> <paragraph num="A."> <text>The Department shall provide to the LAA the forms necessary to carry out the program. The LAA shall provide the forms to all agencies designated to provide program services.</text> </paragraph> <paragraph num="B."> <text>The LAA shall make reports required by the Department.</text> </paragraph> <paragraph num="C."> <text>The service provider shall report annual census data directly to the Department about the number of individuals served.</text> </paragraph> <paragraph num="D."> <text>The Department shall collect data, on an annual basis, on the number and characteristics of individuals who receive service from the program.</text> </paragraph> <paragraph num="E."> <text>The Department shall report annually to the Governor on the extent of homelessness, and recommend the programs or resources necessary to provide adequate services for homeless family units.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§6-417—6-427, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 2, 1985 (12:24 Md. R. 2346)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.21 to 07.06.09 and Regulations .01, .02, .04, .10, and .11 amended effective November 28, 1988 (15:24 Md. R. 2768)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective January 31, 1994 (21:2 Md. R. 97)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 repealed and new Regulations .01—.09 adopted effective March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective January 15, 1996 (23:1 Md. R. 23)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.09 to COMAR 07.01.19 effective June, 2009</annotation> </annotations> </chapter> <chapter num="20" heading="Maryland Emergency Food Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Maryland Emergency Food Program is to:</text> <paragraph num="A."> <text>Provide funding to assist emergency food providers in purchasing food for needy individuals in Maryland;</text> </paragraph> <paragraph num="B."> <text>Encourage needy individuals to become self-sufficient; and</text> </paragraph> <paragraph num="C."> <text>Distribute information on Maryland's earned income tax credit.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administering agency” means an agency or local government approved by the Department to administer the Program in a jurisdiction.</text> </paragraph> <paragraph num="(2)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Emergency food provider” means a nonprofit or local government-run organization, including a soup kitchen or food pantry, which provides food to needy individuals at no charge.</text> </paragraph> <paragraph num="(4)"> <text>“Jurisdiction” means either Baltimore City or one of the 23 counties in Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Local government” means a municipal corporation in Maryland subject to the provisions of Article XI-E of the Constitution, the Mayor and City Council of Baltimore, one of the 23 counties in Maryland, or a housing authority authorized under Article 44A, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(6)"> <text>“Needy” means an individual or family determined to be in need according to the standards set by the State Advisory Council on Hunger.</text> </paragraph> <paragraph num="(7)"> <text>“Program” means the Maryland Emergency Food Program.</text> </paragraph> <paragraph num="(8)"> <text>“Units of service” means the number of:</text> <paragraph num="(a)"> <text>Bags of food distributed by a food pantry; or</text> </paragraph> <paragraph num="(b)"> <text>Meals served at a food kitchen.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Formula for Allocation of Funds."> <paragraph num="A."> <text>The Department shall adopt a formula and qualifications for allocating Program funds to jurisdictions based on funding availability and jurisdiction-wide statistics for the:</text> <paragraph num="(1)"> <text>Number of individuals and families living in poverty;</text> </paragraph> <paragraph num="(2)"> <text>Unemployment rate;</text> </paragraph> <paragraph num="(3)"> <text>Number of individuals and families receiving food stamps; and</text> </paragraph> <paragraph num="(4)"> <text>As available, number of individuals and families requesting food assistance.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department shall ensure that not more than 5 percent of the funds are used for administrative costs by either the Department, the administering agency, or both of them.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Procedure for Selection of Administering Agency."> <text>The Department shall:</text> <paragraph num="A."> <text>Manage the Program and select and approve an administering agency for each jurisdiction;</text> </paragraph> <paragraph num="B."> <text>Prepare the application and distribute it to potential participating agencies through the following resources:</text> <paragraph num="(1)"> <text>Selected print media, electronic media, or both print and electronic media;</text> </paragraph> <paragraph num="(2)"> <text>Local departments of social services and the Montgomery County Department of Health and Human Services or other administrative entity under which the Department of Social Services operates;</text> </paragraph> <paragraph num="(3)"> <text>Statewide food provider;</text> </paragraph> <paragraph num="(4)"> <text>Hunger advocacy organizations;</text> </paragraph> <paragraph num="(5)"> <text>Local food provider agencies; and</text> </paragraph> <paragraph num="(6)"> <text>Local governments; and</text> </paragraph> </paragraph> <paragraph num="C."> <text>Use the standards and criteria set forth in Regulation .05 of this chapter to ensure that the selected administering agency has adequate internal controls of cash receipts, materials, supplies, and inventories.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Fiscal Recording."> <text>The administering agency shall:</text> <paragraph num="A."> <text>Maintain books, records, documents, and other evidence of all expenditures and income;</text> </paragraph> <paragraph num="B."> <text>Maintain records according to generally acceptable accounting standards; and</text> </paragraph> <paragraph num="C."> <text>Present, upon receipt of notice by a State auditor or other individual authorized to monitor the Program, all books, records, documents, and other evidence pertaining to the Program for inspection, review, or audit.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Grant Application Procedure."> <paragraph num="A."> <text>An agency or local government wishing to become an administering agency shall apply to the Department by submitting an application and include in the application the procedures that the administering agency will use locally to:</text> <paragraph num="(1)"> <text>Notify emergency food providers of the availability of Program grants;</text> </paragraph> <paragraph num="(2)"> <text>Complete a site visit to each applicant who is new to the Maryland Emergency Food Program prior to approval of an application;</text> </paragraph> <paragraph num="(3)"> <text>Make a site visit to each approved food provider at least once a year to ensure that the food provider is using the allocation to purchase food for needy individuals and families;</text> </paragraph> <paragraph num="(4)"> <text>Approve emergency food providers as recipients of Program grants; and</text> </paragraph> <paragraph num="(5)"> <text>Allocate Program grants among approved emergency food providers.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department shall:</text> <paragraph num="(1)"> <text>Adopt a formula and qualifications for allocating Program funds to the jurisdictions based on funding availability and jurisdiction-wide statistics for the:</text> <paragraph num="(a)"> <text>Number of individuals and families living in poverty;</text> </paragraph> <paragraph num="(b)"> <text>Unemployment rate;</text> </paragraph> <paragraph num="(c)"> <text>Number of individuals and families receiving food stamps; and</text> </paragraph> <paragraph num="(d)"> <text>As available, number of individuals and families requesting food assistance;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Notify each local jurisdiction through the administering agency of the availability of Program funds based upon §B(1) of this regulation; and</text> </paragraph> <paragraph num="(3)"> <text>Approve the application before an administering agency may receive a Program grant.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Grant Management Procedure."> <paragraph num="A."> <text>The administering agency shall:</text> <paragraph num="(1)"> <text>Assume responsibility for providing emergency food providers with information on the Program, including Program guidelines and fund availability;</text> </paragraph> <paragraph num="(2)"> <text>Accept and process requests for funding assistance from the emergency food providers;</text> </paragraph> <paragraph num="(3)"> <text>Allocate the funding to the emergency food providers based on the procedures approved in the application submitted to the Department; and</text> </paragraph> <paragraph num="(4)"> <text>In collaboration with the Department, distribute information to the emergency food providers on:</text> <paragraph num="(a)"> <text>The Department's self-sufficiency initiatives, and</text> </paragraph> <paragraph num="(b)"> <text>Maryland's earned income tax credit.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The administering agency may use no more than the amount approved by the Department for administrative costs.</text> </paragraph> <paragraph num="C."> <text>The emergency food provider shall:</text> <paragraph num="(1)"> <text>Use the grant to purchase food to be distributed to needy individuals;</text> </paragraph> <paragraph num="(2)"> <text>Purchase under the Program food produced, grown, and harvested in the State when feasible and cost effective;</text> </paragraph> <paragraph num="(3)"> <text>Provide to needy individuals and families information from the Department that encourages self-sufficiency consistent with the Family Investment Program under COMAR 07.03.03; and</text> </paragraph> <paragraph num="(4)"> <text>Distribute information on Maryland's earned income tax credit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Forms and Reports."> <paragraph num="A."> <text>Forms.</text> <paragraph num="(1)"> <text>The Department shall provide to the administering agencies the forms necessary to carry out the Program.</text> </paragraph> <paragraph num="(2)"> <text>The administering agencies shall provide Program service forms to the emergency food providers.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Reports.</text> <paragraph num="(1)"> <text>An emergency food provider shall submit a report annually, and other reports as required, to the Department and the administering agency detailing:</text> <paragraph num="(a)"> <text>How the grant was used; and</text> </paragraph> <paragraph num="(b)"> <text>The units of service provided.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An administering agency shall submit a report annually, and other reports as required, to the Department detailing for each jurisdiction for which the administering agency is responsible:</text> <paragraph num="(a)"> <text>How the grant was used in each jurisdiction; and</text> </paragraph> <paragraph num="(b)"> <text>The units of service provided in each jurisdiction.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Department shall submit annually to the State Advisory Council on Hunger a report detailing:</text> <paragraph num="(a)"> <text>The total funds appropriated to the Program for the current and prior fiscal years, including the amount allocated for:</text> <paragraph num="(i)"> <text>Administrative costs;</text> </paragraph> <paragraph num="(ii)"> <text>Each administering agency; and</text> </paragraph> <paragraph num="(iii)"> <text>Emergency food providers in each jurisdiction; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The units of service provided in each jurisdiction.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Monitoring."> <paragraph num="A."> <text>Emergency food providers shall be subject to site visits by the administering agency to ensure that grant awards are used to purchase food for needy individuals and families in accordance with Program requirements as follows:</text> <paragraph num="(1)"> <text>Emergency food providers with grant awards exceeding $6,000 shall be subject to a site visit at least once a year; and</text> </paragraph> <paragraph num="(2)"> <text>Emergency food providers with grant awards of $6,000 or less shall be subject to a site visit at least once every 3 years.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Department shall review the records of each administering agency at least once a year to verify the agency's:</text> <paragraph num="(1)"> <text>Allocations to approved food providers; and</text> </paragraph> <paragraph num="(2)"> <text>Monitoring of food providers.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§6-409—6-414, Annotated Code of Maryland;Executive Order 01.01.2000.06</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 1, 1999 (26:22 Md. R. 1691)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B, C amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.20 to COMAR 07.01.20 effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective May 22, 2017 (44:10 Md. R. 469)</annotation> </annotations> </chapter> <chapter num="21" heading="Displaced Homemaker Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Displaced homemaker” means an individual who:</text> <paragraph num="(a)"> <text>Is at least 35 years old;</text> </paragraph> <paragraph num="(b)"> <text>Has performed as a homemaker for the individual's family in the family home;</text> </paragraph> <paragraph num="(c)"> <text>Is not gainfully employed;</text> </paragraph> <paragraph num="(d)"> <text>Has had, or would have, difficulty finding employment; and</text> </paragraph> <paragraph num="(e)"> <text>Has depended on:</text> <paragraph num="(i)"> <text>The income of a family member and has lost part or all of that income as a result of separation, divorce, or the death or disability of that family member;</text> </paragraph> <paragraph num="(ii)"> <text>Federal, State, or local government assistance as the parent or specified relative of a dependent child receiving Temporary Assistance for Needy Families (TANF) and is no longer eligible for that assistance; or</text> </paragraph> <paragraph num="(iii)"> <text>TANF payments for at least 24 months.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Displaced homemaker program” or “program” means a local program authorized by the Department and designed to meet the needs of displaced homemakers.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Application."> <paragraph num="A."> <text>An applicant requesting services shall complete a written application in person at a displaced homemaker program's center.</text> </paragraph> <paragraph num="B."> <text>The program shall inform applicants about eligibility requirements, services, and the applicants' rights and obligations under the program before service is authorized.</text> </paragraph> <paragraph num="C."> <text>An applicant for a training allowance in accord with Regulation .06 of this chapter shall sign an application form prescribed by the Department.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>An individual who meets the definition of a displaced homemaker in Regulation .01 of this chapter is eligible for services from a displaced homemaker program.</text> </paragraph> <paragraph num="B."> <text>When permitted by available resources, a program may offer those individuals who do not meet the definition of a displaced homemaker the opportunity to participate in the programs and services described in Regulation .04B of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Services Offered."> <paragraph num="A."> <text>A program shall offer services to eligible displaced homemakers based on individual need established in a service plan developed by the displaced homemaker with the program staff, and authorized by the displaced homemaker program director, except that services to individuals 30 years old or older who meet the criteria in Regulation .01B(2) of this chapter shall be based on the level of available funds and staff.</text> </paragraph> <paragraph num="B."> <text>A displaced homemaker program shall provide:</text> <paragraph num="(1)"> <text>Career counseling which is designed to assist the displaced homemaker in entering or reentering the job market;</text> </paragraph> <paragraph num="(2)"> <text>Information and referral to other services and resources available;</text> </paragraph> <paragraph num="(3)"> <text>Career Path Program which is an intensive workshop program designed to assist participants in:</text> <paragraph num="(a)"> <text>Job readiness;</text> </paragraph> <paragraph num="(b)"> <text>Pre-employment preparation;</text> </paragraph> <paragraph num="(c)"> <text>Life and job skill development;</text> </paragraph> <paragraph num="(d)"> <text>Resume preparation; and</text> </paragraph> <paragraph num="(e)"> <text>The job search process;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Informational workshops such as:</text> <paragraph num="(a)"> <text>Legal rights;</text> </paragraph> <paragraph num="(b)"> <text>Health benefit issues;</text> </paragraph> <paragraph num="(c)"> <text>Financial management;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Discussion groups on such issues as:</text> <paragraph num="(a)"> <text>Separation or divorce;</text> </paragraph> <paragraph num="(b)"> <text>Stress management;</text> </paragraph> <paragraph num="(c)"> <text>Bereavement and grief support; and</text> </paragraph> <paragraph num="(d)"> <text>Workforce or school entry or re-entry;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Job-training opportunities designed to provide or improve skills and experiences necessary for employment;</text> </paragraph> <paragraph num="(7)"> <text>Job development;</text> </paragraph> <paragraph num="(8)"> <text>Job placement in full and part-time positions; and</text> </paragraph> <paragraph num="(9)"> <text>Life management counseling which is designed to assist the displaced homemaker in entering or re-entering the job market.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Fees."> <text>A program shall charge each participant an initial fee for services according to the fee scale in Schedule A in Regulation .09 of this chapter. The income limits are set at levels that take into account the fixed expenses necessary to maintain a home. Maximum charges are indicated.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Training Allowances."> <text>A program may provide training allowances per Schedule B—Training Allowances in Regulation .09 of this chapter to approved participants whose income levels are such that they would have difficulty maintaining a home and providing the expenses necessary for training. Allowances are provided to pay for expenses incurred during the training period. Maximum allowances are indicated.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Grievance Procedure."> <paragraph num="A."> <text>A displaced homemaker program shall make available to any applicant or recipient of service aggrieved by a decision, action, or inaction of the program, a procedure by which the grievance may be heard.</text> </paragraph> <paragraph num="B."> <text>The program shall include the following in the grievance procedure:</text> <paragraph num="(1)"> <text>A written notice, both at the time of application and when the action is taken, of the grievance rights and the steps to take to initiate the grievance process;</text> </paragraph> <paragraph num="(2)"> <text>A written notice of the action taken and the basis for the action;</text> </paragraph> <paragraph num="(3)"> <text>An opportunity to appeal and to be heard; and</text> </paragraph> <paragraph num="(4)"> <text>A written decision by the program director or designee that affirms or reverses the program's action, and includes the basis for the decision.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The program shall forward to the Department a summary of each grievance decision rendered, including findings of fact concerning each grievance heard.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Income."> <paragraph num="A."> <text>In determining eligibility for training allowances and in determining whether fees for workshops are to be assessed, a program shall treat any earned or unearned cash income as gross income.</text> </paragraph> <paragraph num="B."> <text>Services or goods received in-kind are not counted as income.</text> </paragraph> <paragraph num="C."> <text>Cash income includes only income that is available to the displaced homemaker to be used at his or her discretion.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Schedules."> <paragraph num="A."> <text>Workshop Fee Scale.</text> </paragraph> <paragraph num="B."> <text>Training Allowance.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§4-601—4-613, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 27, 1978 (5:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.01.05 to 07.01.06 (5:6 Md. R. 465)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02—.04 amended effective January 11, 1980 (7:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 25, 1986 (13:17 Md. R. 1921)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective July 14, 1978 (5:14 Md. R. 1136); August 25, 1986 (13:17 Md. R. 1921)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.01.06 to 07.06.01</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 12, 1994 (21:18 Md. R. 1508)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.01 to COMAR 07.01.21 effective June, 2009</annotation> </annotations> </chapter> </subtitle> <subtitle num="02" heading="Social Services Administration"> <chapter num="01" heading="In-Home Family Services"> <regulation prefix="Regulation" num=".01" heading="Purpose and Goals."> <paragraph num="A."> <text>The purpose of In-Home Family Services is to:</text> <paragraph num="(1)"> <text>Promote the safety and well-being of children and their families;</text> </paragraph> <paragraph num="(2)"> <text>Preserve family unity where children's safety can be supported;</text> </paragraph> <paragraph num="(3)"> <text>Maintain permanency for children; and</text> </paragraph> <paragraph num="(4)"> <text>Empower families to achieve or sustain independence and self-sufficiency.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The goals of In-Home Family Services include:</text> <paragraph num="(1)"> <text>Enhancing the parents' ability to create a safe, stable, and nurturing home environment that promotes healthy child development;</text> </paragraph> <paragraph num="(2)"> <text>Preventing out-of-home placement of children when safety can be promoted to a sufficient proportion; and</text> </paragraph> <paragraph num="(3)"> <text>Providing, referring to, and coordinating services needed to achieve or maintain family safety, stability, independence, and unity.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Department provides a continuum of service programs designed to achieve the purposes and goals of In-Home Family Services and meet the needs of individual families. The programs include:</text> <paragraph num="(1)"> <text>Services to Families with Children—Central Intake (SFC-I) or Family Support Services (FSS), as described in Regulation .04 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Services to Families with Children—Continuing (SFC-C), as described in Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Intensive Family Services (IFS), as described in Regulation .06 of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>Families Now, as described in Regulation .07 of this chapter;</text> </paragraph> <paragraph num="(5)"> <text>Continuing Protective Services, as described in Regulation .08 of this chapter; and</text> </paragraph> <paragraph num="(6)"> <text>Consolidated Family Services, as described in Regulation .09 of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>In each program specified in §C of this regulation, services shall be:</text> <paragraph num="(1)"> <text>Child safety based;</text> </paragraph> <paragraph num="(2)"> <text>Family focused;</text> </paragraph> <paragraph num="(3)"> <text>Dedicated to work with families as partners;</text> </paragraph> <paragraph num="(4)"> <text>Built on respect of the family;</text> </paragraph> <paragraph num="(5)"> <text>Designed to build on family strengths and unity within the context of the family's culture and community;</text> </paragraph> <paragraph num="(6)"> <text>Dedicated to prevent, reduce, or eliminate behaviors, institutional practices, and community conditions that may place a child, family, or community at risk of maltreatment;</text> </paragraph> <paragraph num="(7)"> <text>Primarily provided in the home or community;</text> </paragraph> <paragraph num="(8)"> <text>Flexible and based on the changing needs of families and children at various times in their lives;</text> </paragraph> <paragraph num="(9)"> <text>Timely; and</text> </paragraph> <paragraph num="(10)"> <text>Designed to achieve measurable outcomes.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department may terminate services with the family at any time during the course of the intervention when:</text> <paragraph num="(1)"> <text>The goals have been met and the safety issues have been resolved;</text> </paragraph> <paragraph num="(2)"> <text>There has been a referral to another unit or agency for service; or</text> </paragraph> <paragraph num="(3)"> <text>The family declines or fails to accept service, safety is not an issue, and other intervention is not warranted.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abuse” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(2)"> <text>“Acceptance date” means the day the local department determines that the family is in need of a specific service.</text> </paragraph> <paragraph num="(3)"> <text>“Adjudication hearing” has the meaning stated in Courts and Judicial Proceedings Article, §3-801(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an individual who applies for service under the program.</text> </paragraph> <paragraph num="(5)"> <text>“Child” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(6)"> <text>“Child In Need of Assistance (CINA)” has the meaning stated in Courts and Judicial Proceedings Article, §3-801(e), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Client Information System (CIS)” means the automated electronic system that maintains data related to services provided by the local department.</text> </paragraph> <paragraph num="(8)"> <text>“Custody and guardianship” means court-assigned physical custody, authority, and responsibility for a child for the purpose of providing for the child's physical, social, and emotional needs.</text> </paragraph> <paragraph num="(9)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(10)"> <text>“Family” means:</text> <paragraph num="(a)"> <text>One or more parents and children related by blood, marriage, or adoption, and residing in the same household; or</text> </paragraph> <paragraph num="(b)"> <text>A parent substitute, such as a related or unrelated caregiver or legal guardian, who has responsibility for the 24-hour care and supervision of a child.</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Family Support Services—Central Intake” means the centralized services that provide services to families with minor children living in Baltimore City who request those services.</text> </paragraph> <paragraph num="(12)"> <text>“Family Support Services (FSS)” means supportive services provided to families with minor children living within the Family Investment Centers catchment areas in Baltimore City.</text> </paragraph> <paragraph num="(13)"> <text>“Flex funds” means those discretionary funds available to a local department in each of the In-Home Family Services programs to purchase goods and services to support a family's service plan when no other resource is available.</text> </paragraph> <paragraph num="(14)"> <text>“Foster care” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(15)"> <text>“Imminent risk of out-of-home placement” means that individual who, without specific and timely intervention, will need to be placed in a setting outside of the primary living situation.</text> </paragraph> <paragraph num="(16)"> <text>“Income eligibility requirement” means that a family's monthly gross income does not exceed 80 percent of the State's median income, adjusted for family size, according to Schedule A under COMAR 07.02.04.11.</text> </paragraph> <paragraph num="(17)"> <text>“Indicated” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.07.</text> </paragraph> <paragraph num="(18)"> <text>“Intensive Family Services (IFS)” means a highly intensive short-term program for children who are at risk of being removed from their homes, which is provided by a team consisting of a social worker and a case associate.</text> </paragraph> <paragraph num="(19)"> <text>“Local department” means the local department of social services in a county or Baltimore City, or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(20)"> <text>“Maltreatment” means any type of child abuse or child neglect as defined in COMAR 07.02.07.02.</text> </paragraph> <paragraph num="(21)"> <text>“Mental injury” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.07.</text> </paragraph> <paragraph num="(22)"> <text>“Neglect” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.07.</text> </paragraph> <paragraph num="(23)"> <text>“Out-of-home placement” means the removal of a child from the child's primary home by a representative of the local department for placement in foster care or kinship care.</text> </paragraph> <paragraph num="(24)"> <text>“Order of protective supervision” means an order by a court exercising juvenile jurisdiction:</text> <paragraph num="(a)"> <text>Directing the local department to assure that a remedial program is carried out; and</text> </paragraph> <paragraph num="(b)"> <text>Authorizing supervision of the child in the child's own home.</text> </paragraph> </paragraph> <paragraph num="(25)"> <text>“Preplacement prevention service” means those services offered to a family in order to reduce or eliminate the need to place a child in foster care.</text> </paragraph> <paragraph num="(26)"> <text>“Record” means the original or a copy of any documentary material, including referral information, formal and informal assessments, recommendations, and closing material, while a family is receiving a particular service within a local department.</text> </paragraph> <paragraph num="(27)"> <text>“Ruled out” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.07.</text> </paragraph> <paragraph num="(28)"> <text>“Return home” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(29)"> <text>“Reunification” has the meaning stated in COMAR 07.02.11.03B.</text> </paragraph> <paragraph num="(30)"> <text>“Services to Families with Children—Continuing (SFC-C)” means a means test-based program where a family has been assessed by SFC-I and is in need of more extensive service to work toward the efforts of safety, stability, and health of the family.</text> </paragraph> <paragraph num="(31)"> <text>“Services to Families with Children—Central Intake (SFC-I)” means a short-term assessment service for families that are identified as in crisis and at risk of their home dissolving.</text> </paragraph> <paragraph num="(32)"> <text>“SSA” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(33)"> <text>“Supportive services” means purchased, provided, or referred assistance to clients that are being served by In-Home Family Services.</text> </paragraph> <paragraph num="(34)"> <text>“Unsubstantiated” has the meaning stated in Family Law Article, §5-701, Annotated Code of Maryland, and COMAR 07.02.07.</text> </paragraph> <paragraph num="(35)"> <text>“Voluntary placement” means the temporary placement of a child outside of the primary home by the parent or primary caretaker, in which child and family shall meet the criteria for voluntary placement in COMAR 07.02.11.06.</text> </paragraph> <paragraph num="(36)"> <text>“Voluntary Placement Agreement (VPA)” means a bonding written agreement between the local department and the parent or guardian.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Scope of Services."> <text>In order to achieve family unity within a safe environment for all family members, each In-Home Family Services program can provide, coordinate, or refer families to services including but not limited to:</text> <paragraph num="A."> <text>Family, couple, and individual counseling or therapy for assistance in resolving family or parent-child relationship problems;</text> </paragraph> <paragraph num="B."> <text>Substance abuse counseling and referral to substance abuse treatment;</text> </paragraph> <paragraph num="C."> <text>Medical evaluations and treatment of a household member;</text> </paragraph> <paragraph num="D."> <text>Child development and parenting skills training;</text> </paragraph> <paragraph num="E."> <text>Family planning counseling;</text> </paragraph> <paragraph num="F."> <text>Health care services or information, such as Early and Periodic Screening, Diagnosis and Treatment (EPSDT);</text> </paragraph> <paragraph num="G."> <text>Support in acquiring proper registration, testing, and appropriate educational services;</text> </paragraph> <paragraph num="H."> <text>Employment counseling;</text> </paragraph> <paragraph num="I."> <text>Vocational training;</text> </paragraph> <paragraph num="J."> <text>Skills building assistance surrounding child care, normal childhood development, age appropriate disciplinary practices, parenting skills, and conflict resolution;</text> </paragraph> <paragraph num="K."> <text>Assistance and support to enhance the likelihood of positive family responsibility and self-sufficiency;</text> </paragraph> <paragraph num="L."> <text>Formal education or educational degree equivalent programs;</text> </paragraph> <paragraph num="M."> <text>Housekeeping and home management skills training;</text> </paragraph> <paragraph num="N."> <text>Housing information and assistance;</text> </paragraph> <paragraph num="O."> <text>Emergency financial assistance through flex funds or other available monetary resources;</text> </paragraph> <paragraph num="P."> <text>Budgeting assistance and management training;</text> </paragraph> <paragraph num="Q."> <text>Parent-aide or in-home aide services;</text> </paragraph> <paragraph num="R."> <text>Day care assistance;</text> </paragraph> <paragraph num="S."> <text>Respite care;</text> </paragraph> <paragraph num="T."> <text>Transportation assistance;</text> </paragraph> <paragraph num="U."> <text>Assistance with and connection to both formal and informal support systems and resources;</text> </paragraph> <paragraph num="V."> <text>Skills training in advocating for support and services for self and family;</text> </paragraph> <paragraph num="W."> <text>Court involvement;</text> </paragraph> <paragraph num="X."> <text>Other services identified for the promotion of family safety and self-sufficiency; and</text> </paragraph> <paragraph num="Y."> <text>When applicable, referrals to other service units, such as Child Protective Services, Family Services, and out-of-home voluntary and involuntary placements.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Services to Families with Children — Central Intake (SFC-I) or Family Support Services (FSS)."> <paragraph num="A."> <text>Description.</text> <paragraph num="(1)"> <text>Services to Families with Children—Central Intake or Family Support Services is a voluntary assessment and service provision program for families requesting assistance by preventing further breakdown in family functioning which, if not addressed, might require either Child Protective Services intervention, out-of-home placement, or dissolving of the family unit.</text> </paragraph> <paragraph num="(2)"> <text>Services include:</text> <paragraph num="(a)"> <text>Use of an approved family assessment designed to identify both the needs, risks, and safety issues of all household members;</text> </paragraph> <paragraph num="(b)"> <text>A mutually agreed upon combination of assistance to help resolve the identified problems;</text> </paragraph> <paragraph num="(c)"> <text>Any of the services identified in Regulation .03 of this chapter; and</text> </paragraph> <paragraph num="(d)"> <text>Referrals for services to outside vendors in conjunction with Regulation 03 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A family is eligible for SFC-I or FSS:</text> <paragraph num="(1)"> <text>Without regard to income;</text> </paragraph> <paragraph num="(2)"> <text>Who is experiencing a situational crisis brought on by:</text> <paragraph num="(a)"> <text>Catastrophe such as fire, flood, or storm;</text> </paragraph> <paragraph num="(b)"> <text>Loss of income;</text> </paragraph> <paragraph num="(c)"> <text>Lack of shelter;</text> </paragraph> <paragraph num="(d)"> <text>Domestic violence;</text> </paragraph> <paragraph num="(e)"> <text>Physical or mental illness;</text> </paragraph> <paragraph num="(f)"> <text>Death of or desertion by a significant other, including incarceration;</text> </paragraph> <paragraph num="(g)"> <text>Breakdown in relationship between adult caregivers, which if not addressed could lead to out-of-home placement of the children;</text> </paragraph> <paragraph num="(h)"> <text>Breakdown in the parent-child relationship; or</text> </paragraph> <paragraph num="(i)"> <text>Substance abuse or emotional disturbance of a child or adult household member; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Who is not currently involved with Child Protective Services or LDSS because of alleged or indicated child abuse or neglect.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A family who is experiencing barriers in obtaining benefits under the Family Investment Administration's services shall focus on:</text> <paragraph num="(1)"> <text>Employment, education, training, family responsibility, and self-sufficiency;</text> </paragraph> <paragraph num="(2)"> <text>Obtaining preventive health care for children;</text> </paragraph> <paragraph num="(3)"> <text>Regularly sending school age children to school; and</text> </paragraph> <paragraph num="(4)"> <text>Any or all of the services listed in Regulation .03 of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>A referral for service can be initiated by:</text> <paragraph num="(a)"> <text>The customer/applicant;</text> </paragraph> <paragraph num="(b)"> <text>Another agency;</text> </paragraph> <paragraph num="(c)"> <text>Another local department or program with a screening and assignment policy in place; or</text> </paragraph> <paragraph num="(d)"> <text>A Family Investment Administration (FIA) supervisor or worker.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Within 5 working days of receipt of the referral from the Family Investment Administration, the family shall be assigned a worker.</text> </paragraph> <paragraph num="(3)"> <text>Within 7 calendar days of receipt of the referral from the customer/applicant, another agency, local department, or program, a determination shall be made to:</text> <paragraph num="(a)"> <text>Accept and initiate service for the family;</text> </paragraph> <paragraph num="(b)"> <text>Contact the family or referring source to discuss:</text> <paragraph num="(i)"> <text>The immediacy of the need for service;</text> </paragraph> <paragraph num="(ii)"> <text>Any delay in implementation of service due to restraints of the Department, such as staff shortage or excessive referrals; and</text> </paragraph> <paragraph num="(iii)"> <text>Alternative or intermediate service resources available within the community until such time that the local department can offer service to the family; or</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Decline the offer for services and notify the referring source.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Within 7 calendar days of the acceptance date, a meeting between the caseworker and family shall take place during which:</text> <paragraph num="(a)"> <text>The applicant shall complete and sign an application form;</text> </paragraph> <paragraph num="(b)"> <text>The worker and the primary caretaker for the child shall complete and sign a preliminary service agreement; and</text> </paragraph> <paragraph num="(c)"> <text>The worker and applicant/customer shall initiate the safety assessment or take appropriate action to ensure safety, if warranted.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>If the customer is unavailable during this time, there shall be clearly recorded documentation with an explanation and new meeting date within the next 7 calendar days.</text> </paragraph> <paragraph num="(6)"> <text>If there are a minimum of three attempted contacts through a combination of on-site visits and certified letters, the local department shall document the attempts and close the case with no further action.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Provision of Services.</text> <paragraph num="(1)"> <text>Within 7 working days of case acceptance, the worker shall complete the safety assessment for every child.</text> </paragraph> <paragraph num="(2)"> <text>Within the 30 calendar days of service, the worker shall complete a family assessment for all household members, including a sanctioned Maryland Risk Assessment.</text> </paragraph> <paragraph num="(3)"> <text>Within the 30 calendar days of service, the caseworker may provide, coordinate, or refer families for any of the services identified in Regulation .03 of this chapter.</text> </paragraph> <paragraph num="(4)"> <text>If continued services are necessary beyond 30 days, and in order to stabilize the family and fulfill the goals of the service agreement, the caseworker shall make the appropriate transfer of service through a locally identified protocol.</text> </paragraph> <paragraph num="(5)"> <text>At any point within the 30 calendar days, services may be terminated and referred to another unit within the local department, including Child Protective Services or other In-Home Family Service.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Duration of Services to Families—Central Intake.</text> <paragraph num="(1)"> <text>Services may continue for up to 30 calendar days from the acceptance date.</text> </paragraph> <paragraph num="(2)"> <text>In order to avoid the transfer to another local department unit and before the 30th calendar day, a worker may formally request up to an additional 15 calendar days through the local department's director or director's designee to finalize the service goals and make referrals to external resources.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Case Disposition.</text> <paragraph num="(1)"> <text>The worker, on or before the 30th calendar day, shall take one of the following actions:</text> <paragraph num="(a)"> <text>Close the case when no other services are required;</text> </paragraph> <paragraph num="(b)"> <text>Provide assistance, refer to outside resources, and close;</text> </paragraph> <paragraph num="(c)"> <text>Formally request an extension;</text> </paragraph> <paragraph num="(d)"> <text>Refer to continuing SFC-C, after it is determined that:</text> <paragraph num="(i)"> <text>More extensive services are warranted;</text> </paragraph> <paragraph num="(ii)"> <text>The family wants the service; and</text> </paragraph> <paragraph num="(iii)"> <text>The family meets the income eligibility requirement specified in COMAR 07.02.04.03; or</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Refer to another local department program by following the appropriate protocol.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The worker shall refer back to the Family Investment Administration once barriers have been eliminated or a determination has been made that services are ineffective in removing barriers.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Case Closing.</text> <paragraph num="(1)"> <text>Services shall be discontinued and the case closed before the time limits specified in §F of this regulation when:</text> <paragraph num="(a)"> <text>The family declines to accept this voluntary service and there are no safety issues regarding the children in the home;</text> </paragraph> <paragraph num="(b)"> <text>At least three documented attempts have been made to contact the family, which includes regular or certified mail, and there has been no response;</text> </paragraph> <paragraph num="(c)"> <text>Service objectives in the written service agreement have been achieved;</text> </paragraph> <paragraph num="(d)"> <text>The family is not actively progressing toward meeting the objectives of the service agreement;</text> </paragraph> <paragraph num="(e)"> <text>The family cannot be located;</text> </paragraph> <paragraph num="(f)"> <text>The family moves to another jurisdiction;</text> </paragraph> <paragraph num="(g)"> <text>The family circumstances have changed and there are safety issues and risk factors concerning the children in the home and an appropriate referral has been made to assure safety and reduce risk; or</text> </paragraph> <paragraph num="(h)"> <text>The family has met the service objectives mutually agreed upon, further services are needed to stabilize the family, and the appropriate referral is made.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Before closure, the worker shall offer the family the opportunity to discuss:</text> <paragraph num="(a)"> <text>The reason for closing;</text> </paragraph> <paragraph num="(b)"> <text>The family's progress;</text> </paragraph> <paragraph num="(c)"> <text>The need to continue providing services;</text> </paragraph> <paragraph num="(d)"> <text>Any referrals made or to be made to other programs or resources; and</text> </paragraph> <paragraph num="(e)"> <text>Other resources and options available to the family if another crisis should occur in the future.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Service to Families—Continuing (SF-C)."> <paragraph num="A."> <text>Description.</text> <paragraph num="(1)"> <text>Services to Families—Continuing is a voluntary, means based, service program for families who have had an initial assessment and it has been determined that additional assistance is needed to prevent further breakdown in family functioning and stability.</text> </paragraph> <paragraph num="(2)"> <text>Services include those identified in Regulation .03 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Eligibility for Services to Families with Children— Continuing.</text> <paragraph num="(1)"> <text>To qualify for SFC-C:</text> <paragraph num="(a)"> <text>A family shall:</text> <paragraph num="(i)"> <text>Have had an initial assessment and been determined to be in need of additional support, information, and services;</text> </paragraph> <paragraph num="(ii)"> <text>Agree that services are needed and are voluntarily willing to accept and work actively to meet mutually agreed upon goals;</text> </paragraph> <paragraph num="(iii)"> <text>Meet the income eligibility requirement specified in COMAR 07.02.04.03; and</text> </paragraph> <paragraph num="(iv)"> <text>Have been experiencing one or more of the conditions or circumstances in Regulation .04B(2) of this chapter; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>There are no child maltreatment or child safety issues involved.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When existing barriers to independent living have been identified by the Family Investment Administration for case management services, they may be rectified through Family Services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>A family may be referred by local department staff after being assessed to be in need of a more long-term supportive service.</text> </paragraph> <paragraph num="(2)"> <text>A family may be referred by another local department, after agreeing that services are warranted and available for the family.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Referral Process.</text> <paragraph num="(1)"> <text>A review of the record will be completed to determine the appropriateness of the family for this particular service within 7 calendar days of the date in which the family was referred.</text> </paragraph> <paragraph num="(2)"> <text>Within 10 calendar days of the referral for service, a supervisor or the assigned worker shall have:</text> <paragraph num="(a)"> <text>Reviewed the record;</text> </paragraph> <paragraph num="(b)"> <text>Made contact with the primary caretaker of the family; and</text> </paragraph> <paragraph num="(c)"> <text>Identified a date to see all family members, or clearly documented why the meeting could not be accomplished and a new meeting date established within the next 7 calendar days, if the customer is unavailable during this time.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At the first meeting between the worker and applicant, the worker shall:</text> <paragraph num="(a)"> <text>Review what was accomplished with the previous service, to include corresponding plans for family members;</text> </paragraph> <paragraph num="(b)"> <text>Discuss the need for additional service;</text> </paragraph> <paragraph num="(c)"> <text>Identify preliminary goals, tasks, and a time frame for completion not to exceed 3 months;</text> </paragraph> <paragraph num="(d)"> <text>Complete and sign a preliminary service agreement; and</text> </paragraph> <paragraph num="(e)"> <text>Complete a safety assessment for each child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Scope of Services.</text> <paragraph num="(1)"> <text>The caseworker shall develop and implement a comprehensive service plan to include all other involved agencies or services.</text> </paragraph> <paragraph num="(2)"> <text>Depending upon the family's needs, goals, and progress, there shall be a minimum of three face-to-face contacts per month.</text> </paragraph> <paragraph num="(3)"> <text>Any of the services listed in Regulation .02 of this chapter may be provided.</text> </paragraph> <paragraph num="(4)"> <text>Every 3 months, there shall be a formal reevaluation of service needs with the family including:</text> <paragraph num="(a)"> <text>An updated assessment of risk for all household members;</text> </paragraph> <paragraph num="(b)"> <text>An updated safety assessment for every child in the household; and</text> </paragraph> <paragraph num="(c)"> <text>An alteration of the service and safety plans, as needed.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A redetermination of income eligibility shall be completed every 6 months.</text> </paragraph> <paragraph num="(6)"> <text>Services provided shall be:</text> <paragraph num="(a)"> <text>Child safety focused;</text> </paragraph> <paragraph num="(b)"> <text>Support based;</text> </paragraph> <paragraph num="(c)"> <text>Mutually agreed upon;</text> </paragraph> <paragraph num="(d)"> <text>Goal oriented;</text> </paragraph> <paragraph num="(e)"> <text>Developed to build on family and community strengths;</text> </paragraph> <paragraph num="(f)"> <text>Culturally sensitive; and</text> </paragraph> <paragraph num="(g)"> <text>Provided directly or purchased with flex funds.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Duration and Reconsideration of SFC-C. SFC-C may be:</text> <paragraph num="(1)"> <text>Provided for up to 6 months after acceptance;</text> </paragraph> <paragraph num="(2)"> <text>Extended for 6 months with written authorization of the local department director or the director's designee; and</text> </paragraph> <paragraph num="(3)"> <text>Extended for a third 6-month increment of service with written authorization from the local department director, the SSA program manager, or their designee.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Case Closure.</text> <paragraph num="(1)"> <text>On or before 180th day, the worker shall take the following action:</text> <paragraph num="(a)"> <text>Close when no other services are needed;</text> </paragraph> <paragraph num="(b)"> <text>Provide assistance as appropriate;</text> </paragraph> <paragraph num="(c)"> <text>Refer to outside resources;</text> </paragraph> <paragraph num="(d)"> <text>Refer to another services program by following the appropriate referral procedures for that program; or</text> </paragraph> <paragraph num="(e)"> <text>Request an extension for service of not more than another 6 months in order to accomplish the identified goals made with the family.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Services shall be discontinued and the case closed before the time limits specified in §F of this regulation when:</text> <paragraph num="(a)"> <text>Service objectives have been achieved and no safety issues are present;</text> </paragraph> <paragraph num="(b)"> <text>The family no longer wants this voluntary service;</text> </paragraph> <paragraph num="(c)"> <text>The family is not actively progressing toward meeting the objectives of the service agreement;</text> </paragraph> <paragraph num="(d)"> <text>The family cannot be located;</text> </paragraph> <paragraph num="(e)"> <text>The family moves to another jurisdiction;</text> </paragraph> <paragraph num="(f)"> <text>The family is no longer eligible; or</text> </paragraph> <paragraph num="(g)"> <text>A change in the family's circumstances requires referral to another service program.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When the plan is to close the case, the worker shall offer the family an interview to discuss:</text> <paragraph num="(a)"> <text>The reason for the closing;</text> </paragraph> <paragraph num="(b)"> <text>The family's progress;</text> </paragraph> <paragraph num="(c)"> <text>Continuing or further needs or concerns;</text> </paragraph> <paragraph num="(d)"> <text>Referrals made or to be made to other programs or resources; and</text> </paragraph> <paragraph num="(e)"> <text>Other resources and options available to the family if, in the future, the family has a need.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Intensive Family Services (IFS)."> <paragraph num="A."> <text>Description. IFS is a short-term, highly intensive, non-entitlement in-home service for families whose children:</text> <paragraph num="(1)"> <text>Are at imminent or high risk of out-of-home placement; or</text> </paragraph> <paragraph num="(2)"> <text>Have been emergently placed outside of the home within 7 days of service, with the intent of reunification when service is initiated.</text> </paragraph> </paragraph> <paragraph num="B."> <text>IFS uses a social worker, or social worker and parent aide team approach that is most effective when a caseload of six families is maintained per worker or team to provide assistance after a mutually agreed upon service agreement has been developed between the family and the local department team.</text> </paragraph> <paragraph num="C."> <text>Eligibility for Services.</text> <paragraph num="(1)"> <text>Families are served without regard to income.</text> </paragraph> <paragraph num="(2)"> <text>Families are eligible for services when they:</text> <paragraph num="(a)"> <text>Are facing crises or problems that will affect the well-being of their children and the stability of the family without assistance;</text> </paragraph> <paragraph num="(b)"> <text>Have children:</text> <paragraph num="(i)"> <text>In the home that may or may not have been determined to be at significant risk of maltreatment; or</text> </paragraph> <paragraph num="(ii)"> <text>In voluntary out-of-home placements needing assistance returning home;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Are likely to benefit from a short-term, highly intensive in-home service to avert an out-of-home placement;</text> </paragraph> <paragraph num="(d)"> <text>Are likely to benefit by achieving reunification before the adjudication hearing;</text> </paragraph> <paragraph num="(e)"> <text>Are actively willing to accept assistance to reduce the identified risk or safety factors, or have at least one caretaker who is willing to actively work toward mutually agreed upon goals in an effort to reduce the identified risk factors;</text> </paragraph> <paragraph num="(f)"> <text>Have been assessed by a previous unit or agency to be eligible for the service, with an appropriate safety plan in place for all children determined to be at risk of maltreatment; and</text> </paragraph> <paragraph num="(g)"> <text>Have not been served for the same presenting problems within the past 18 months by the local department or a vendor associated with the local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>Families are eligible for IFS only after an initial assessment has been completed and the eligibility criteria are met.</text> </paragraph> <paragraph num="(2)"> <text>Within 24 hours of the referral for service:</text> <paragraph num="(a)"> <text>The case shall be reviewed by a locally sanctioned, formal review system to determine eligibility and appropriateness of the family for IFS, another In-Home Family Service Program, or service either within the local department or another outside agency resource; and</text> </paragraph> <paragraph num="(b)"> <text>A screener shall assign or transfer the referral for service.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Within 24 hours of a family's assignment to a worker or team, and not longer than 48 hours from the initial referral:</text> <paragraph num="(a)"> <text>One or more members of the team shall:</text> <paragraph num="(i)"> <text>Review the referral information, including the previous service provision and plan;</text> </paragraph> <paragraph num="(ii)"> <text>Visit the family's home;</text> </paragraph> <paragraph num="(iii)"> <text>Interview the family members;</text> </paragraph> <paragraph num="(iv)"> <text>Reevaluate all children for risk and safety within their environment;</text> </paragraph> <paragraph num="(v)"> <text>Identify with the family the length of service being provided;</text> </paragraph> <paragraph num="(vi)"> <text>Mutually assess the most immediate service needs; and</text> </paragraph> <paragraph num="(vii)"> <text>Initiate a preliminary written and signed service agreement; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the family is not available at the time of the home visit, a team member shall fully document the attempt to make the home visit or the reason why this effort was not made.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>At the first meeting, the family shall sign a preliminary service agreement to acknowledge acceptance of service and a willingness to actively participate in working towards safety, stability, and health.</text> </paragraph> <paragraph num="(5)"> <text>Within 7 working days of case assignment, the team and the family members shall negotiate and execute a short term, individualized service plan/agreement to include obtainable goals, tasks, and expected dates of accomplishment within the 90 day service duration.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Scope of Services.</text> <paragraph num="(1)"> <text>IFS is most effective when the team maintains a small caseload of a maximum of 6 families.</text> </paragraph> <paragraph num="(2)"> <text>Depending upon the family's individual needs and progress in the treatment process, there shall be up to 20 hours per week of face-to-face contact with a family.</text> </paragraph> <paragraph num="(3)"> <text>Any of the services listed in Regulation .02 of this chapter may be provided.</text> </paragraph> <paragraph num="(4)"> <text>Services provided directly by the IFS team shall be:</text> <paragraph num="(a)"> <text>Safety focused;</text> </paragraph> <paragraph num="(b)"> <text>Support based;</text> </paragraph> <paragraph num="(c)"> <text>Accessible 24 hours a day, 7 days a week by either direct service staff or a local departmentally sanctioned after-hours caseworker;</text> </paragraph> <paragraph num="(d)"> <text>Available to all family members;</text> </paragraph> <paragraph num="(e)"> <text>Designed to include the family as team members in planning, developing, implementing, and monitoring the service agreement;</text> </paragraph> <paragraph num="(f)"> <text>Intensive;</text> </paragraph> <paragraph num="(g)"> <text>Goal-oriented;</text> </paragraph> <paragraph num="(h)"> <text>Developed to build on family and community strengths;</text> </paragraph> <paragraph num="(i)"> <text>Culturally sensitive; and</text> </paragraph> <paragraph num="(j)"> <text>Provided directly through a vendor-supported provider or purchased with flex funds.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Duration of Services.</text> <paragraph num="(1)"> <text>IFS may be provided for up to 90 calendar days from the date of the family's acceptance for service.</text> </paragraph> <paragraph num="(2)"> <text>Services may be extended a maximum of 90 additional days only upon:</text> <paragraph num="(a)"> <text>Written request by the team, which shall include the:</text> <paragraph num="(i)"> <text>Reason for the extension;</text> </paragraph> <paragraph num="(ii)"> <text>Specific goals and tasks to be identified for both the team and the family members; and</text> </paragraph> <paragraph num="(iii)"> <text>Estimated length of time needed to address each additional goal;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Formal review of the request by an endorsed panel within the local department or the director or director's designee; and</text> </paragraph> <paragraph num="(c)"> <text>Written approval of the extension and length of time approved for continued service from the director of the local department or director's designee.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Case Closure.</text> <paragraph num="(1)"> <text>Services shall be discontinued and the case closed before the time limits specified in §F of this regulation when:</text> <paragraph num="(a)"> <text>The safety of the children is assured;</text> </paragraph> <paragraph num="(b)"> <text>The service objectives have been achieved;</text> </paragraph> <paragraph num="(c)"> <text>The family no longer wants this voluntary service;</text> </paragraph> <paragraph num="(d)"> <text>The family cannot be located;</text> </paragraph> <paragraph num="(e)"> <text>The family moves to another jurisdiction; or</text> </paragraph> <paragraph num="(f)"> <text>A change in the family's circumstances requires a referral to another service program such as Continuing Protective Service or Out-of-Home Placement.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the plan is to close the case, the worker shall offer the family a face-to-face contact to discuss:</text> <paragraph num="(a)"> <text>The reason for the closing;</text> </paragraph> <paragraph num="(b)"> <text>A review of the family's progress;</text> </paragraph> <paragraph num="(c)"> <text>Continuing or further needs or concerns;</text> </paragraph> <paragraph num="(d)"> <text>Referrals made or to be made to other programs or resources; and</text> </paragraph> <paragraph num="(e)"> <text>Other resources and options available to the family if, in the future, the family has a need.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Families Now."> <paragraph num="A."> <text>Families Now is a voluntary non-entitlement program to families whose children are at risk of removal from their primary home, or have recently been removed from the home and the plan is rapid reunification. Families Now Levels I, II, III, and IV are developed as separate service provision units with varying degrees of intensity and time allotments.</text> </paragraph> <paragraph num="B."> <text>General Scope of Services.</text> <paragraph num="(1)"> <text>Services provided in any of the Families Now support programs include those listed in Regulation .03 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Services shall meet the standards listed in Regulation .06E(4) of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>Services may be continued beyond the maximum times specified only upon written authorization of the director of the local department or director's designee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>Families are referred to Families Now by another unit within the local department or another agency that has been providing service.</text> </paragraph> <paragraph num="(2)"> <text>Within 24 hours of the referral to Families Now, at least one member of the unit shall review the referral and collateral information to determine the appropriateness of the program.</text> </paragraph> <paragraph num="(3)"> <text>An initial, face-to-face contact with the family shall be made within the following time frames:</text> <paragraph num="(a)"> <text>24 hours from the receipt of the referral in Level I; or</text> </paragraph> <paragraph num="(b)"> <text>5 working days from receipt of the referral in Levels II, III, and IV.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If both the caregivers and the children are not available for face-to-face contact, written documentation of all efforts within the required time frame shall be maintained in the record.</text> </paragraph> <paragraph num="(5)"> <text>Each child shall be assessed individually for safety during the initial visit.</text> </paragraph> <paragraph num="(6)"> <text>During the initial contact, the family shall be actively involved in the assessment of both strengths and needs, and shall begin negotiation of the initial service agreement.</text> </paragraph> <paragraph num="(7)"> <text>By the end of the second face-to-face contact, the local department and the family shall have negotiated and executed a short-term, individualized service plan/agreement to cover a period of not more than 3 months. The agreement shall be:</text> <paragraph num="(a)"> <text>Reviewed, amended, modified, or updated if necessary;</text> </paragraph> <paragraph num="(b)"> <text>Signed by the worker, associate, family, and supervisor every 30 days until service termination; and</text> </paragraph> <paragraph num="(c)"> <text>Completed and maintained according to specific program regulations.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Families Now—Levels I, II, and III.</text> <paragraph num="(1)"> <text>Level I is the most intensive service level in the Families Now Program. It is most effective when a small caseload of a maximum of six families is maintained and is designed to assist families in which a child is at imminent risk of out-of-home placement or has been placed out-of-home within the past 7 days, with the intent to reunify at the time service begins. This is offered to families who would benefit from:</text> <paragraph num="(a)"> <text>A short-term, intensive, interactive service for up to a maximum of 90 days; and</text> </paragraph> <paragraph num="(b)"> <text>Up to 20 hours per week of face-to-face contact with the local department staff.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Level II is designed to:</text> <paragraph num="(a)"> <text>Serve families whose children are at imminent or high risk of out-of-home placement or have been placed out-of-home within the past 7 days;</text> </paragraph> <paragraph num="(b)"> <text>Offer a moderate intensity of service of 1 to 2 visits per week; and</text> </paragraph> <paragraph num="(c)"> <text>Provide service to a family for up to a maximum of 6 months.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Level III is designed to serve families:</text> <paragraph num="(a)"> <text>Whose children are at high risk of out-of-home placement or have been placed out-of-home within the past 7 days;</text> </paragraph> <paragraph num="(b)"> <text>Who would benefit from long-term intervention of not more than 1 year;</text> </paragraph> <paragraph num="(c)"> <text>Who can sustain a moderate intensity of 3 to 4 visits per month;</text> </paragraph> <paragraph num="(d)"> <text>Where there is some resistance to service on the part of one or more household members;</text> </paragraph> <paragraph num="(e)"> <text>Who may be involved with the court as a result of abuse or neglect issues; and</text> </paragraph> <paragraph num="(f)"> <text>Who may have been served in a short-term, intensive voluntary program with limited success.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Families Now—Level IV/Out-of-Home.</text> <paragraph num="(1)"> <text>Families Now—Level IV/Out-of-Home is designed to serve parents and children while the children are in out-of-home placement in order to expedite reunification or an alternate permanency plan.</text> </paragraph> <paragraph num="(2)"> <text>Families are eligible for service if:</text> <paragraph num="(a)"> <text>Their children have been in out-of-home placement for less than 6 months;</text> </paragraph> <paragraph num="(b)"> <text>The primary permanency plan at the time of the referral to Families Now is reunification;</text> </paragraph> <paragraph num="(c)"> <text>Reunification is expected to occur within 6 months of the referral;</text> </paragraph> <paragraph num="(d)"> <text>None of the circumstances detailed in COMAR 07.02.11.16 exists which would indicate a permanency plan other than reunification;</text> </paragraph> <paragraph num="(e)"> <text>There are indications that intensive family preservation services would reduce the child's length of stay in out-of-home placement; and</text> </paragraph> <paragraph num="(f)"> <text>There is information to believe that there is willingness on the part of the family to actively work towards reunification.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Services may be provided for up to 9 months from the date that the case is accepted for service.</text> </paragraph> <paragraph num="(4)"> <text>All services provided in Families Now—Level IV are regulated under COMAR 07.02.11.03B(46).</text> </paragraph> </paragraph> <paragraph num="F."> <text>Redetermination.</text> <paragraph num="(1)"> <text>All families in the Families Now program shall be formally reassessed at the end of each 90 days of service.</text> </paragraph> <paragraph num="(2)"> <text>The review requirements of COMAR 07.02.11.18 apply to families and children served in Level IV.</text> </paragraph> <paragraph num="(3)"> <text>When it is jointly determined between the social worker and supervisor that an extension for service is warranted, a formal, written request shall be made to the director or director's designee at least 14 days before the determined closure date. Each request shall contain:</text> <paragraph num="(a)"> <text>A review of why the family is receiving the present service including issues of safety for all children in the home;</text> </paragraph> <paragraph num="(b)"> <text>A review of service provided and justification why all goals were not met; and</text> </paragraph> <paragraph num="(c)"> <text>A new service plan identifying goals, the services to be provided, and the estimated length of time needed in order to complete the service.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Written authorization by the director or director's designee shall be provided in order for the family to receive service beyond the mandated time frames designated in Regulation .05D of this chapter.</text> </paragraph> <paragraph num="(5)"> <text>The maximum time limit for any Families Now service is 1 calendar year within a 3-year period.</text> </paragraph> <paragraph num="(6)"> <text>If further service beyond a maximum of 1 calendar year is determined to be essential, a referral to another unit within the Department shall be made.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Case Closure.</text> <paragraph num="(1)"> <text>Services shall be discontinued and the case closed before the time limits specified in this regulation when:</text> <paragraph num="(a)"> <text>Safety of the children is assured;</text> </paragraph> <paragraph num="(b)"> <text>Service objectives have been achieved;</text> </paragraph> <paragraph num="(c)"> <text>The family no longer wants the service;</text> </paragraph> <paragraph num="(d)"> <text>The family is not actively progressing toward meeting the objectives of the service agreement;</text> </paragraph> <paragraph num="(e)"> <text>Agency related court involvement has been terminated;</text> </paragraph> <paragraph num="(f)"> <text>The family cannot be located;</text> </paragraph> <paragraph num="(g)"> <text>The family has moved to another jurisdiction, and the local department refers them for service or closes the case with no further follow-up; or</text> </paragraph> <paragraph num="(h)"> <text>A change in the family's circumstances requires referral to another service program such as Continuing Protective Services or Out-of-Home Placement.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the plan is to close the case, the worker shall offer the family an interview to discuss:</text> <paragraph num="(a)"> <text>The reason for the closing;</text> </paragraph> <paragraph num="(b)"> <text>A review of any safety planning made for the child;</text> </paragraph> <paragraph num="(c)"> <text>A review of the family's progress;</text> </paragraph> <paragraph num="(d)"> <text>Continuing or any other further needs or concerns;</text> </paragraph> <paragraph num="(e)"> <text>Referrals made or to be made to other programs or resources; and</text> </paragraph> <paragraph num="(f)"> <text>Other resources and options available to the family if, in the future, the family has a need.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Continuing Protective Services."> <paragraph num="A."> <text>Continuing Protective Services is a non-entitlement specialized, time limited, goal-oriented service designed to develop positive, nurturing parent-child relationships for families when children remain at home, when there has been a determination that risk for further maltreatment is significant. This population has either previously been served in another In-Home Family Services program, a similar program outside of the local department, or a program ordered by the court.</text> </paragraph> <paragraph num="B."> <text>The purpose of Continuing Protective Services is to:</text> <paragraph num="(1)"> <text>Provide protection to children, while providing services to their families;</text> </paragraph> <paragraph num="(2)"> <text>Reduce the degree of risk of maltreatment, while children remain safely in their homes;</text> </paragraph> <paragraph num="(3)"> <text>Develop a safety plan for children with other family or household members, when parents or other caretakers are unwilling or unable to change; and</text> </paragraph> <paragraph num="(4)"> <text>Remove children from the home, when it is determined that safety will not or cannot be provided, and the child is at imminent risk of harm or has incurred further harm by a family or household member.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Eligibility.</text> <paragraph num="(1)"> <text>Families are served without regard to income.</text> </paragraph> <paragraph num="(2)"> <text>The court may order services.</text> </paragraph> <paragraph num="(3)"> <text>Families are eligible when other in-home family services have been offered and the family declines the service, and the local department determines that services are necessary to reduce risk factors associated with the care of the child.</text> </paragraph> <paragraph num="(4)"> <text>Families may be referred by another in-home family service after support has either been offered or provided and the children residing in the home remain at risk of maltreatment.</text> </paragraph> <paragraph num="(5)"> <text>Families may be referred directly from Child Protective Services-Investigations when risk factors remain, in order to assure safety of the children.</text> </paragraph> <paragraph num="(6)"> <text>Families may be served when children are determined to be at risk of maltreatment, families are resistant to service, and court intervention is not appropriate.</text> </paragraph> <paragraph num="(7)"> <text>Families shall be served when the court has intervened and determined that services are essential.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>Referrals can be made directly by Child Protective Services Investigations, any other In-Home Family Service, another local department, or the court.</text> </paragraph> <paragraph num="(2)"> <text>At the time of transfer, the following information shall be available to the supervisor and assigned worker:</text> <paragraph num="(a)"> <text>Documentation showing the initial reason for intervention by the local department;</text> </paragraph> <paragraph num="(b)"> <text>A copy of any assessment of the family, to include past services provided;</text> </paragraph> <paragraph num="(c)"> <text>A recently completed risk assessment and corresponding safety plan detailing the action taken to stabilize the family and protect the children;</text> </paragraph> <paragraph num="(d)"> <text>Documentation to indicate the need for Continuing Protective Services; and</text> </paragraph> <paragraph num="(e)"> <text>Documentation of face-to-face contact with the family within 7 calendar days of the closing and transfer from the previous service.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Initial Contact</text> <paragraph num="(1)"> <text>Contact shall be made with a family member within 5 working days or 9 calendar days of the transfer to Continuing Protective Services.</text> </paragraph> <paragraph num="(2)"> <text>When possible, a joint transfer visit shall be made with the family by the investigating caseworker and continuing caseworker.</text> </paragraph> <paragraph num="(3)"> <text>At the first visit, a service plan/agreement shall also be initiated with the family.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Provision and Scope of Services.</text> <paragraph num="(1)"> <text>For the first 30 days, there shall be contact with the family at least once a week.</text> </paragraph> <paragraph num="(2)"> <text>After the first 30 days, the local department shall have at least 2 contacts per month with each family member.</text> </paragraph> <paragraph num="(3)"> <text>During each contact, all children shall be seen individually and separately from the caregiver.</text> </paragraph> <paragraph num="(4)"> <text>The continuing caseworker shall review, clarify, and make appropriate modifications to the safety plan with the family during this time.</text> </paragraph> <paragraph num="(5)"> <text>At the end of each contact, the worker shall document the ongoing assessment for the safety of each child.</text> </paragraph> <paragraph num="(6)"> <text>Within 45 calendar days from the acceptance date, the worker and the family shall have completed and signed a service plan/agreement to cover a period not longer than 6 months.</text> </paragraph> <paragraph num="(7)"> <text>Any of the services listed in Regulation .03 of this chapter may be provided either directly, through a referral to another agency, or contractually through flex funds.</text> </paragraph> <paragraph num="(8)"> <text>Services shall meet the standards listed in Regulation .04A(2) of this chapter.</text> </paragraph> <paragraph num="(9)"> <text>The local department may petition the court at any time during the course of service when the safety of the children cannot be assured or the caretaker is not actively working toward a resolution of the problem, or both.</text> </paragraph> <paragraph num="(10)"> <text>If the court is involved with the family at the time service is initiated, periodic status reports and an agency court appearance is warranted.</text> </paragraph> <paragraph num="(11)"> <text>The local department may remove a child from the home at any time when reasonable efforts had been made to assure child safety.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Duration of Services.</text> <paragraph num="(1)"> <text>Continuing Protective Services are to be provided until:</text> <paragraph num="(a)"> <text>Any concerns for safety have been satisfied and the risk of maltreatment minimized;</text> </paragraph> <paragraph num="(b)"> <text>The child is removed from the home by either a court order or voluntarily, and the child is safe from harm;</text> </paragraph> <paragraph num="(c)"> <text>The family refuses services, the degree of risk is minimal, and the court has declined to accept involvement with the local department or sanctioned service; or</text> </paragraph> <paragraph num="(d)"> <text>The child becomes 18 years old.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At the end of every 3 months of service, the supervisor and caseworker shall formally review the safety, progress, and service plan for the family and make appropriate changes.</text> </paragraph> <paragraph num="(3)"> <text>Service shall be provided to the family for up to 12 calendar months.</text> </paragraph> <paragraph num="(4)"> <text>Extension.</text> <paragraph num="(a)"> <text>If the family is determined to need service beyond 12 months, an administrative review shall be requested for an extension at least 30 days before the predetermined closure date.</text> </paragraph> <paragraph num="(b)"> <text>A written request shall be made by the caseworker to the director or director's designee and include the reason for need, a plan of action, and an estimated time for closure.</text> </paragraph> <paragraph num="(c)"> <text>The case shall remain open only upon written approval by the director or the director's designee.</text> </paragraph> <paragraph num="(d)"> <text>The written approval shall provide the conditions and time frame for the extended service time to the family.</text> </paragraph> <paragraph num="(e)"> <text>A copy of the extension request shall be maintained in the record.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Case Closing.</text> <paragraph num="(1)"> <text>At any point, Continuing Protective Services may be terminated when:</text> <paragraph num="(a)"> <text>Risk of maltreatment has been reduced and safety has been assured;</text> </paragraph> <paragraph num="(b)"> <text>The family is functioning marginally, but the risks to the child are insufficient to justify court action and the family refuses to utilize services; or</text> </paragraph> <paragraph num="(c)"> <text>There is sufficient reason to remove the child from the home and to place the child in an environment that can assure safety.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If, during the course of service, the family relocates outside of the jurisdiction of the LDSS, and it is determined that continued intervention is necessary, the local department where the family has relocated shall be notified immediately both by telephone and written communication to request service.</text> </paragraph> <paragraph num="(3)"> <text>When the plan is to close the case, the caseworker shall meet with the family to discuss the following:</text> <paragraph num="(a)"> <text>The reason for closing;</text> </paragraph> <paragraph num="(b)"> <text>The safety plan that has been established for the child;</text> </paragraph> <paragraph num="(c)"> <text>The family's progress and any further concerns; and</text> </paragraph> <paragraph num="(d)"> <text>The resources and options available to the family within their community.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Consolidated Family Services."> <paragraph num="A."> <text>Consolidated Family Services is the blending of Families Now, Intensive Family Services, and Continuing Protective Services to achieve a seamless continuum of services in an effort to better service families whose children are at risk of out-of-home placement.</text> </paragraph> <paragraph num="B."> <text>Eligibility.</text> <paragraph num="(1)"> <text>Families are served without regard to income.</text> </paragraph> <paragraph num="(2)"> <text>The court may order services.</text> </paragraph> <paragraph num="(3)"> <text>Families may be referred by another service after support has either been offered or provided and the children residing in the home remain at risk of maltreatment.</text> </paragraph> <paragraph num="(4)"> <text>Families may be served when children are determined to be at risk of maltreatment, families are resistant to service, and court intervention is not appropriate.</text> </paragraph> <paragraph num="(5)"> <text>Families shall be served when the court has intervened and determined that services are essential.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application Procedures.</text> <paragraph num="(1)"> <text>Referrals can be made directly by:</text> <paragraph num="(a)"> <text>Child Protective Services Investigations;</text> </paragraph> <paragraph num="(b)"> <text>Any other In Home Family Service;</text> </paragraph> <paragraph num="(c)"> <text>Another department of social services; or</text> </paragraph> <paragraph num="(d)"> <text>The court.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At the time of transfer, the following information shall be available to the supervisor and assigned worker:</text> <paragraph num="(a)"> <text>Documentation showing the initial reason for intervention by the local department;</text> </paragraph> <paragraph num="(b)"> <text>A copy of any assessment of the family, to include past services provided;</text> </paragraph> <paragraph num="(c)"> <text>A recently completed risk assessment and corresponding safety plan, detailing the action taken to stabilize the family and protect the children;</text> </paragraph> <paragraph num="(d)"> <text>Documentation to indicate the need for services; and</text> </paragraph> <paragraph num="(e)"> <text>Documentation of face-to-face contact with the family within 7 calendar days of the closing and transfer from the previous service.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Initial Contact.</text> <paragraph num="(1)"> <text>Contact shall be made with family members within 5 working days or 9 calendar days of the transfer to Consolidated Family Services.</text> </paragraph> <paragraph num="(2)"> <text>When possible, a joint transfer visit shall be made with the family by the investigating caseworker and continuing caseworker.</text> </paragraph> <paragraph num="(3)"> <text>At the first visit, a service plan/agreement shall also be initiated with the family.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Provision and Scope of Services.</text> <paragraph num="(1)"> <text>For the first 30 days, there shall be contact with the family at least once per week.</text> </paragraph> <paragraph num="(2)"> <text>After the first 30 days, the local department shall have at least two contacts a month with each family member.</text> </paragraph> <paragraph num="(3)"> <text>During each contact all children shall be seen individually and separately from the caregiver.</text> </paragraph> <paragraph num="(4)"> <text>The continuing caseworker shall review, clarify, and make appropriate modifications to the safety plan with the family during this time.</text> </paragraph> <paragraph num="(5)"> <text>At the end of each contact, the worker shall document the ongoing assessment for the safety of each child.</text> </paragraph> <paragraph num="(6)"> <text>Within 45 calendar days from the acceptance date, the worker and the family shall have completed and signed a service plan/agreement to cover a period not longer than 3 months.</text> </paragraph> <paragraph num="(7)"> <text>Any of the services listed in Regulation .03 of this chapter may be provided either directly, through a referral to another agency, or contractually through flex funds.</text> </paragraph> <paragraph num="(8)"> <text>Services shall meet the standards listed in Regulation .04A(2) of this chapter.</text> </paragraph> <paragraph num="(9)"> <text>The local department may petition the court at any time during the course of service when the safety of the children cannot be assured or the caretaker is not actively working toward a resolution of the problem, or both.</text> </paragraph> <paragraph num="(10)"> <text>If the court is involved with the family at the time service is initiated, periodic status reports and agency court appearances are warranted.</text> </paragraph> <paragraph num="(11)"> <text>The local department may remove a child from the home at any time when reasonable efforts have been made to assure the child's safety.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Duration of Services.</text> <paragraph num="(1)"> <text>Services are to be provided until:</text> <paragraph num="(a)"> <text>Concerns for safety have been satisfied and the risk of maltreatment minimized;</text> </paragraph> <paragraph num="(b)"> <text>The child is removed from the home by either court order or voluntarily, and the child is safe from harm;</text> </paragraph> <paragraph num="(c)"> <text>The family refuses services, the degree of risk is minimal, and the court has declined to accept involvement with the local department or sanctioned service; or</text> </paragraph> <paragraph num="(d)"> <text>The child becomes 18 years old.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At the end of every 3 months of service, the supervisor and caseworker shall formally review the safety, progress, and service plan for the family and make appropriate changes.</text> </paragraph> <paragraph num="(3)"> <text>Service shall be provided to the family for up to 6 calendar months.</text> </paragraph> <paragraph num="(4)"> <text>Extension.</text> <paragraph num="(a)"> <text>If the family is determined to need service for longer than 6 months, an administrative review shall be requested for an extension at least 30 days before the predetermined closure date.</text> </paragraph> <paragraph num="(b)"> <text>A written request shall be made by the caseworker to the director or director's designee to include the reason for need, a plan of action, and an estimated time for closure.</text> </paragraph> <paragraph num="(c)"> <text>The case shall remain open only upon written approval by the director or director's designee.</text> </paragraph> <paragraph num="(d)"> <text>The written approval shall provide the conditions and time frame for the extended service time to the family.</text> </paragraph> <paragraph num="(e)"> <text>A copy of the extension request shall be maintained in the record.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Case Closing.</text> <paragraph num="(1)"> <text>At any point, services may be terminated when:</text> <paragraph num="(a)"> <text>The risk of maltreatment has been reduced and safety has been assured;</text> </paragraph> <paragraph num="(b)"> <text>The family is functioning marginally, but the risks to the child are insufficient to justify court action and the family refuses to utilize services; or</text> </paragraph> <paragraph num="(c)"> <text>There is sufficient reason to remove the child from the home and be placed in an environment that can assure safety.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If, during the course of service, the family relocates outside of the jurisdiction of the local department, and it is determined that continued intervention is necessary, that local department where the family has relocated shall be notified immediately both by telephone and written communication to request service.</text> </paragraph> <paragraph num="(3)"> <text>When the plan is to close the case, the caseworker shall meet with the family to discuss the following:</text> <paragraph num="(a)"> <text>The reason for closing;</text> </paragraph> <paragraph num="(b)"> <text>The safety plan that has been established for the child;</text> </paragraph> <paragraph num="(c)"> <text>The family's progress and any further concerns; and</text> </paragraph> <paragraph num="(d)"> <text>The resources and options available to the family within their community.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Flex Funds."> <paragraph num="A."> <text>To access flex funds on behalf of a family, the worker shall:</text> <paragraph num="(1)"> <text>Determine that the goods or services to be purchased cannot be obtained without cost to the local department; and</text> </paragraph> <paragraph num="(2)"> <text>Document in the case record how the:</text> <paragraph num="(a)"> <text>Goods or services to be purchased support the service plan;</text> </paragraph> <paragraph num="(b)"> <text>Family meets the eligibility criteria and is active in the family service program to which the expenditure is being charged;</text> </paragraph> <paragraph num="(c)"> <text>Family will benefit from the specified purchase; and</text> </paragraph> <paragraph num="(d)"> <text>Specified purchase will directly contribute to:</text> <paragraph num="(i)"> <text>The child's health and welfare;</text> </paragraph> <paragraph num="(ii)"> <text>Preventing the child's out-of-home placement; or</text> </paragraph> <paragraph num="(iii)"> <text>Reunifying the child who has been placed out-of-home.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Families shall be encouraged to contribute toward the cost of purchased items to the extent possible.</text> </paragraph> <paragraph num="C."> <text>Approval of Expenditures.</text> <paragraph num="(1)"> <text>The supervisor and the local department director or director's designee may approve all expenditures of flex funds after reviewing the documentation and verifying the appropriateness of the expenditure.</text> </paragraph> <paragraph num="(2)"> <text>Flex fund expenditures exceeding $1,000 per item require the local department director's or director's designee's signature.</text> </paragraph> <paragraph num="(3)"> <text>All purchases require the local department to comply with COMAR 21.05.07.</text> </paragraph> <paragraph num="(4)"> <text>Documentation of the appropriateness of the expenditure shall include written verification of:</text> <paragraph num="(a)"> <text>Delivery of the item by the vendor; and</text> </paragraph> <paragraph num="(b)"> <text>Receipt of the item by the family.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Flex funds may be used to purchase goods and services including, but not limited to:</text> <paragraph num="(1)"> <text>Parenting education;</text> </paragraph> <paragraph num="(2)"> <text>Psychiatric or psychological evaluation, testing, and treatment;</text> </paragraph> <paragraph num="(3)"> <text>Drug or alcohol rehabilitation services;</text> </paragraph> <paragraph num="(4)"> <text>Vocational training and employment counseling;</text> </paragraph> <paragraph num="(5)"> <text>Clinical consultation for staff;</text> </paragraph> <paragraph num="(6)"> <text>Therapeutic family recreation;</text> </paragraph> <paragraph num="(7)"> <text>Assistance in developing a support network for the family;</text> </paragraph> <paragraph num="(8)"> <text>Assistance in locating and obtaining housing;</text> </paragraph> <paragraph num="(9)"> <text>Reimbursement for reasonable transportation costs for family visits, treatment, or employment;</text> </paragraph> <paragraph num="(10)"> <text>Special educational services such as tutoring, G.E.D. classes, tuition, and standardized test preparation fees;</text> </paragraph> <paragraph num="(11)"> <text>Personal care supplies, such as clothing and personal hygiene items;</text> </paragraph> <paragraph num="(12)"> <text>Day care services;</text> </paragraph> <paragraph num="(13)"> <text>Security deposits and rental assistance on housing;</text> </paragraph> <paragraph num="(14)"> <text>Deposits or emergency grants to avoid utility terminations;</text> </paragraph> <paragraph num="(15)"> <text>Medical services or equipment not covered by medical assistance or other resources;</text> </paragraph> <paragraph num="(16)"> <text>Learning aids such as flash cards, books, games, and computers;</text> </paragraph> <paragraph num="(17)"> <text>Respite care;</text> </paragraph> <paragraph num="(18)"> <text>Automobile operating or maintenance costs to enable employment, treatment, or family visitation;</text> </paragraph> <paragraph num="(19)"> <text>Essential household items such as sheets, blankets, furniture such as beds, tables, and chairs, and appliances such as a stove or refrigerator;</text> </paragraph> <paragraph num="(20)"> <text>Essential household supplies such as brooms, mops, and cleaning supplies;</text> </paragraph> <paragraph num="(21)"> <text>Employment tools and equipment, uniforms, and footwear; and</text> </paragraph> <paragraph num="(22)"> <text>Other items determined to be essential in maintaining the safety and welfare of the family.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Items such as beds or clothing purchased with flex funds for a child who is temporarily residing outside of the primary home are considered the child's possessions.</text> </paragraph> <paragraph num="F."> <text>When multiple purchases of similar items whose individual cost exceeds $250 per unit are expected to exceed $5,000 in aggregate cost during the fiscal year, the local department shall solicit competitive bids and enter into written contracts with selected vendors.</text> </paragraph> <paragraph num="G."> <text>The maximum annual expenditure of flex funds per family may not exceed 80 percent of the average cost of foster care placement for each at-risk child in the family.</text> </paragraph> <paragraph num="H."> <text>The local department shall submit reports of expenditures of flex funds to SSA within 20 days of the close of each quarter of the fiscal year.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Appeal Procedures."> <paragraph num="A."> <text>Decisions of the local department with respect to In-Home Family Services Programs may be appealed as specified in the fair hearing provisions of COMAR 07.02.02.</text> </paragraph> <paragraph num="B."> <text>The local department shall give written and oral notification of the right to and the methods of requesting and obtaining a fair hearing to each applicant for and to each recipient of In-Home Family Services:</text> <paragraph num="(1)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(2)"> <text>Whenever the local department notifies the applicant or recipient of any pending action that may deny, suspend, reduce, or terminate the service.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A fair hearing need not be held on any decision which has been, or may only be, determined by a court.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Courts and Judicial Proceedings Article, §§3-801—3-820; Family Law Article, §§5-524, 5-525, 5-704, 5-709—5-713; Annotated Code of MarylandAgency Note: Federal Regulatory Reference: 42 U.S.C. §620 et seq.; 45 CFR 1355—1357</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 4, 1979 (6:9 Md. R. 726)</annotation> <annotation type="History" subtype="Administrative History">Regulations .06E and .07 amended effective October 6, 1986 (13:20 Md. R. 2207)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.09 repealed and new Regulations .01—.07 adopted effective January 8, 1990 (16:26 Md. R. 2787)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 repealed and new Regulations .01—.11 adopted effective September 2, 2002 (29:17 Md. R. 1377)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C amended effective May 1, 2023 (50:8 Md. R. 337)</annotation> </annotations> </chapter> <chapter num="02" heading="Fair Hearings" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: July 20, 1981 (8:14 Md. R. 1220)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 recodified to Regulation .01-1, new Regulation .01 adopted, and Regulation .02 amended as an emergency provision effective October 1, 1993 (20:20 Md. R. 1547); adopted permanently effective October 1, 1994 (21:19 Md. R. 1630)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02, .03E, .04D, E amended effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective May 29, 1989 (16:10 Md. R. 1105)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective May 29, 1989 (16:10 Md. R. 1105); November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulations .09—.11 adopted effective November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective January 30, 1995 (22:2 Md. R. 76)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 5, 1999 (26:7 Md. R. 540)</annotation> </annotations> </chapter> <chapter num="03" heading="Advisory Committees" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: October 1, 1975 (2:22 Md. R. 1370)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective October 26, 1981 (8:21 Md. R. 1705)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective February 8, 1988 (15:3 Md. R. 303)</annotation> </annotations> </chapter> <chapter num="04" heading="Social Services Eligibility Requirements Based on Income"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>This chapter defines the eligibility criteria for all social services provided by the Department of Human Services through the Social Services Administration or by other public and private agencies who provide social services through purchase of service agreements with the Administration. This chapter also describes the requirements of eligibility determination and redetermination.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="B."> <text>“TCA” means temporary cash assistance to eligible children and caretaker relative under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA).</text> </paragraph> <paragraph num="C."> <text>“Application” means a form signed and dated by a client requesting services from the Department or from a purchase of service vendor funded by the Department.</text> </paragraph> <paragraph num="D."> <text>“Documentation” means provision of documents such as pay stubs and benefit awards which verify the amount of monthly or annual gross income.</text> </paragraph> <paragraph num="E."> <text>“Elderly Persons” means those persons who have reached age 65, and their spouses, regardless of age.</text> </paragraph> <paragraph num="F."> <text>“Emancipated Minor” means a child who is freed from the custody of the parent and from the obligation to render services to the parent.</text> </paragraph> <paragraph num="G."> <text>“Family” means the basic family unit consisting of one or more adults and children, if any, related by blood, marriage, or adoption, and residing in the same household. If related adults, other than spouses, reside together, each is considered a separate family. Children living with non-legally responsible relatives, emancipated minors, and children living under the care of unrelated persons are considered separate families. This definition is used for the determination of eligibility based on income and family size.</text> </paragraph> <paragraph num="H."> <text>“Fee Scale” means a graduated fee for services related to the individual or family income which does not exceed the cost of the service to be charged the eligible individual. The fee charged for more than one service to a family or individual or more than one individual in a family receiving service is designed to remain reasonably related to income.</text> </paragraph> <paragraph num="I."> <text>“Local department” means the local department of social services or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="J."> <text>Monthly Gross Income.</text> <paragraph num="(1)"> <text>“Monthly Gross Income” means the sum of monthly income received by an individual from sources such as money wages or salary, net income from non-farm self-employment, net income from farm self-employment, dividends, interest, Social Security, pensions or annuities, income from estates, or trusts, net rental income or royalties. Unemployment Compensation, Public Assistance payments, Worker's Compensation, Alimony, Child Support, or Veteran's pensions. These sources are identified by the U.S. Census Bureau in computing average income.</text> </paragraph> <paragraph num="(2)"> <text>The following are excluded from monthly gross income:</text> <paragraph num="(a)"> <text>Earned income of a child;</text> </paragraph> <paragraph num="(b)"> <text>Earned income tax credit;</text> </paragraph> <paragraph num="(c)"> <text>In-kind earnings (food, clothing, room, utilities, and similar items in exchange for labor);</text> </paragraph> <paragraph num="(d)"> <text>National and Community Service Trust Act (NCSTA) organization payments made to participants in AmeriCorps USA, AmeriCorps Vista, AmeriCorps NCCC, The Senior Corps, The Youth Corps, and The Learn and Serve;</text> </paragraph> <paragraph num="(e)"> <text>Grants, loans, or scholarships for education;</text> </paragraph> <paragraph num="(f)"> <text>TCA approved training allowances;</text> </paragraph> <paragraph num="(g)"> <text>Foster care payments;</text> </paragraph> <paragraph num="(h)"> <text>Adoption subsidy payments;</text> </paragraph> <paragraph num="(i)"> <text>Subsidized guardianship payments;</text> </paragraph> <paragraph num="(j)"> <text>Food stamp value;</text> </paragraph> <paragraph num="(k)"> <text>Uniform relocation assistance;</text> </paragraph> <paragraph num="(l)"> <text>Reimbursement for any out-of-pocket expenses incurred while performing volunteer work such as transportation, mileage, or parking expenses;</text> </paragraph> <paragraph num="(m)"> <text>Emergency Assistance to Families with Children grants (EAFC);</text> </paragraph> <paragraph num="(n)"> <text>Third party payments;</text> </paragraph> <paragraph num="(o)"> <text>Needs-based payments made to participants in Workforce Investment Act programs to cover transportation, clothes or uniforms, child care, or other training related expenses;</text> </paragraph> <paragraph num="(p)"> <text>Income or assets distributed to certain Indian tribes as required by Pub. L. No. 94-114, §5;</text> </paragraph> <paragraph num="(q)"> <text>Vietnam Veterans' allowances for children with spina bifida;</text> </paragraph> <paragraph num="(r)"> <text>Supplemental Security Income (SSI);</text> </paragraph> <paragraph num="(s)"> <text>Energy grants and allowances received through the Maryland Department of Human Services Maryland Energy Assistance Program or Electric Universal Service Program;</text> </paragraph> <paragraph num="(t)"> <text>Gifts;</text> </paragraph> <paragraph num="(u)"> <text>Lump sum inheritances or insurance payments; or</text> </paragraph> <paragraph num="(v)"> <text>Capital gains.</text> </paragraph> </paragraph> </paragraph> <paragraph num="K."> <text>“Purchase of Service Vendor” means a public or private agency which provides social services under a contractual agreement with the Department.</text> </paragraph> <paragraph num="L."> <text>“SSI (Supplemental Security Income)” means monthly cash payments made by the Social Security Administration to an aged, blind, or disabled individual who meets the requirements for this aid under Title XVI of the Social Security Act.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="General Eligibility Requirements With Income Limitations."> <text>The following individuals or families are eligible for services appropriate to them:</text> <paragraph num="A."> <text>Recipients of TCA;</text> </paragraph> <paragraph num="B."> <text>Recipients of SSI or TEMHA (Temporary Emergency Housing and Medical Assistance) or Public Assistance to Adults (PAA); and</text> </paragraph> <paragraph num="C."> <text>Individuals other than those described in §A or B of this regulation if the family's monthly gross income does not exceed 80 percent of the State's median income for a family of four, adjusted for family size, according to Schedule A, or the income requirements in the specific program chapters; the unborn child shall be included in family size in the determination of eligibility related to income for any service needed as a result of the pregnancy.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application for Service."> <paragraph num="A."> <text>Each individual wishing to do so shall be assured the opportunity to apply for services without delay. The application may be filed by the applicant himself or his authorized representative, or, where the applicant is incompetent or incapacitated, someone acting responsibly for him including agency staff. Any person who fraudulently obtains, attempts to obtain, or aids another person in fraudulently obtaining services to which he is not entitled, may be subject to prosecution.</text> </paragraph> <paragraph num="B."> <text>The local department shall inform the applicants for and recipients of a social services program about the eligibility requirements and their rights and obligations under the program.</text> </paragraph> <paragraph num="C."> <text>Applicants for services based on income eligibility requirements shall sign an application form prescribed by the agency. The applicant shall:</text> <paragraph num="(1)"> <text>Declare under the penalty of welfare fraud that true, correct, and complete information is provided;</text> </paragraph> <paragraph num="(2)"> <text>Acknowledge that the possibility of selection as part of a State review of eligibility may require documentation of income;</text> </paragraph> <paragraph num="(3)"> <text>Acknowledge the right to withdraw the application at any time; and</text> </paragraph> <paragraph num="(4)"> <text>Acknowledge that the information of the application and any State review will be strictly confidential.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Applicants for adoption, foster home approval, day care registration, single parent services, family planning services, voluntary foster care, and voluntary protective services for adults or children shall sign a statement prescribed by the Social Services Administration. The applicant's statement shall:</text> <paragraph num="(1)"> <text>Declare under the penalty of perjury that true, correct, and complete information is provided; and</text> </paragraph> <paragraph num="(2)"> <text>Acknowledge the right to withdraw the application at any time.</text> </paragraph> </paragraph> <paragraph num="E."> <text>A recipient of involuntary foster care or involuntary protective services for adults or children shall be requested to sign a statement prescribed by the Social Services Administration. If he refuses, the service is to be provided with the notation in the case record that he did not wish to sign the statement and the date that the case came to the attention of the local department of social services.</text> </paragraph> <paragraph num="F."> <text>For family planning services, the case record shall contain the written request of the client acknowledging the voluntary nature of the service.</text> </paragraph> <paragraph num="G."> <text>For protective services to adults or to children, the case record shall describe the circumstance of actual or potential abuse, neglect, or exploitation of a child or adult.</text> </paragraph> <paragraph num="H."> <text>For information and referral, a signed application by the client is not required.</text> </paragraph> <paragraph num="I."> <text>A signed application is not necessary for services for which eligibility is determined on a group basis. Participation by an individual in this service is considered a request for services.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Determination of Eligibility."> <paragraph num="A."> <text>Individual Basis.</text> <paragraph num="(1)"> <text>A determination of eligibility shall be made on each application within 30 days of the date on which it was signed.</text> </paragraph> <paragraph num="(2)"> <text>For each individual determined to be eligible, Departmental records shall include sufficient information for the conclusion that the established criteria of eligibility have been met. In the case of income eligibility, written documentation of a person's income may be required, if income statements made by the applicant seem incomplete, inconsistent, or unclear.</text> </paragraph> <paragraph num="(3)"> <text>Written notice shall be given to an applicant or client within 10 working days when a decision is made on an application for services, or during receipt of services, which denies, reduces, suspends, or terminates services. The notice shall state the decision and the basis for it, cite the regulation supporting it, and shall explain the applicant's right to and the method to request a fair hearing.</text> </paragraph> <paragraph num="(4)"> <text>Determination of eligibility may be made by a local department of social services or by a purchase of service vendor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Group Basis. The recipients of Home Delivered Meals Service and Multi-Purpose Senior Center Services are considered eligible as a group and an individual determination of client eligibility is not required.</text> </paragraph> <paragraph num="C."> <text>Unless it is denied, a requested service shall be provided within 15 days of eligibility decision except in the following circumstances:</text> <paragraph num="(1)"> <text>Services as described within the service chapters of COMAR are provided to the extent that allocated funds are available.</text> </paragraph> <paragraph num="(2)"> <text>The local department of social services shall establish criteria subject to the approval of, and in the format required by, the Social Services Administration, for placing applicants on a waiting list when sufficient funds are not available to render the service requested. If the insufficiency of funds for a service is Statewide, the criteria shall be established by the Social Services Administration, by regulation when appropriate.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Redetermination of Eligibility."> <text>Redetermination of eligibility shall be made by the local department or service vendor:</text> <paragraph num="A."> <text>When required on the basis of information the agency has obtained about anticipated changes in the individual's situation.</text> </paragraph> <paragraph num="B."> <text>Promptly, not to exceed 30 days, after information is obtained by the local department of social services or a purchase of service vendor about changes which have occurred in the individual's circumstances that may make him ineligible.</text> </paragraph> <paragraph num="C."> <text>Periodically, but not less frequently than every 6 months. The need for service shall be redetermined at least every 6 months. For individuals whose monthly gross income at the time of determination is derived exclusively from pensions or Social Security benefits, or SSI benefits or a combination thereof, redetermination may be made of their income eligibility at 12-month intervals.</text> </paragraph> <paragraph num="D."> <text>Recipients of services for which eligibility is determined on a group basis are not subject to the redetermination requirements.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Appeals."> <paragraph num="A."> <text>Appeals for an administrative hearing and the conduct of the hearing are according to the administrative hearing regulations in COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Schedule."> <text>SCHEDULE AIncome by Family Size(For the period July 1, 2014-June 30, 2015) Family Size/Percent Median Income 40% 50% 60% 80% 115% 1 person - (52%) $55,355 $22,142 $27,678 33,213 $44,284 $63,658 2 persons - (68%) 72,387 28,955 36,194 43,432 57,910 83,245 3 persons - (84%) 89,420 35,768 44,710 53,652 71,536 102,833 4 persons - (100%) 106,452 42,581 53,226 63,871 85,162 122,420 5 persons - (116%) 123,484 49,394 61,742 74,091 98,787 142,007 6 persons - (132%) 140,517 56,207 70,258 84,310 112,413 161,594 7 persons - (135%) 143,710 57,484 71,855 86,226 114,968 165,267 8 persons - (138%) 146,904 58,762 73,452 88,142 117,523 168,939 9 persons - (141%) 150,097 60,039 75,049 90,058 120,078 172,612 10 persons - (144%) 153,291 61,316 76,645 91,975 122,633 176,285</text> <text>*For each additional family member above 10 persons, add $3,194 to the median income for a family of 10.</text> </regulation> <annotations> <annotation type="Authority">Human Services Article §§4-205 and 4-207, Annotated Code of MarylandFederal Statutory Reference: 42 U.S.C. §§621 AND 9902</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 1, 1975</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 8, 1985 (12:7 Md. R. 699)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01H amended effective June 27, 1980 (7:13 Md. R. 1271)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 8, 1985 (12:7 Md. R. 699)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02E, F, H, J; .03A, B; .04A, D, E, F, G, H; .05A, C, E; .09C amended effective May 3, 1976 (3:17 Md. R. 912) as emergency; adopted permanently at 3:17 Md. R. 912</annotation> <annotation type="History" subtype="Administrative History">Regulation .02F amended effective December 12, 1980 (7:25 Md. R. 2333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H amended effective June 2, 1978 (5:11 Md. R. 886) and June 1, 1979 (6:11 Md. R. 977)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective April 8, 1985 (12:7 Md. R. 699)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective June 30, 1978 (5:13 Md. R. 1041); July 1, 1980 (7:13 Md. R. 1272)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective July 1, 1980 (7:13 Md. R. 1272); June 12, 1981 (8:12 Md. R. 1060); March 1, 1983 (10:3 Md. R. 208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E adopted effective June 2, 1978 (5:11 Md. R. 886)</annotation> <annotation type="History" subtype="Administrative History">Regulations .04, .05, and .06 repealed effective June 3, 1985 (12:11 Md. R. 1046)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective September 14, 1981 (8:18 Md. R. 1477)</annotation> <annotation type="History" subtype="Administrative History">Regulations .07, .08, and .09 amended effective June 2, 1978 (5:11 Md. R. 886)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective April 8, 1985 (12:7 Md. R. 699)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective April 8, 1985 (12:7 Md. R. 699)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08C amended effective May 15, 1981 (8:10 Md. R. 875)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective January 5, 1977 (4:1 Md. R. 15); October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended by emergency provision effective July 1, 1976 (3:19 Md. R. 1050)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective April 13, 1977 (4:8 Md. R. 633); August 31, 1977 (4:18 Md. R. 1394); November 3, 1978 (5:22 Md. R. 1672); September 7, 1979 (6:18 Md. R. 1457); July 1, 1980 (7:13 Md. R. 1272); August 17, 1981 (8:16 Md. R. 1362); March 1, 1983 (10:3 Md. R. 208); January 30, 1984 (11:2 Md. R. 111); January 14, 1985 (12:1 Md. R. 15); April 8, 1985 (12:7 Md. R. 699); October 20, 1985 (12:21 Md. R. 2029); September 8, 1986 (13:18 Md. R. 2018); October 5, 1987 (14:20 Md. R. 2140); July 1, 1988 (15:11 Md. R. 1330); August 21, 1989 (16:16 Md. R. 1749); November 12, 1990 (17:22 Md. R. 2654); October 28, 1991 (18:21 Md. R. 2307); March 15, 1993 (20:5 Md. R. 513); January 17, 1994 (21:1 Md. R. 29); December 19, 1994 (21:25 Md. R. 2104); December 4, 1995 (22:24 Md. R. 1893); December 16, 1996 (23:25 Md. R. 1784); September 8, 1997 (24:18 Md. R. 1295)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 repealed and new Regulation .11 adopted effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 repealed and new Regulation .11 adopted effective December 13, 1999 (26:25 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 repealed and new Regulation .11 adopted effective November 13, 2000 (27:22 Md. R. 2059)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective December 24, 2001 (28:25 Md. R. 2189)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 repealed and new Regulation .08 adopted effective November 25, 2002 (29:23 Md. R. 1810); October 13, 2003 (30:20 Md. R. 1447); December 9, 2004 (31:24 Md. R. 1725); October 10, 2005 (32:20 Md. R. 1655); October 9, 2006 (33:20 Md. R. 1614); May 19, 2008 (35:10 Md. R. 972); November 30, 2009 (36:24 Md. R. 1856); November 15, 2010 (37:23 Md. R. 1609); October 17, 2011 (38:21 Md. R. 1276); December 24, 2012 (39:25 Md. R. 1610); December 12, 2013 (40:24 Md. R. 2016); August 3, 2015 (42:15 Md. R. 1015)</annotation> </annotations> </chapter> <chapter num="05" heading="Legal Services" reason="Transferred to COMAR 07.06.10" /> <chapter num="06" heading="Respite Care Services" reason="Transferred to COMAR 07.06.11"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: May 6, 1985 (12:9 Md. R. 809)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective March 7, 1988 (15:5 Md. R. 616)</annotation> </annotations> </chapter> <chapter num="07" heading="Child Protective Services — Investigation of Child Abuse and Neglect"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>The purpose of Child Protective Services is to stop and prevent child abuse and neglect through the:</text> <paragraph num="(1)"> <text>Investigation of child abuse and neglect;</text> </paragraph> <paragraph num="(2)"> <text>Comprehensive assessment of safety, risk and service needs; and</text> </paragraph> <paragraph num="(3)"> <text>Provision of services or service referrals for abused or neglected children and their families.</text> </paragraph> </paragraph> <paragraph num="B."> <text>These regulations establish the appropriate protocols for local departments of social services to:</text> <paragraph num="(1)"> <text>Accept reports of suspected child abuse or neglect;</text> </paragraph> <paragraph num="(2)"> <text>Promptly determine whether to investigate a report or to initiate a comprehensive family assessment;</text> </paragraph> <paragraph num="(3)"> <text>Complete a timely investigation or family assessment appropriate to the circumstances;</text> </paragraph> <paragraph num="(4)"> <text>After an investigation, make a finding consistent with the law;</text> </paragraph> <paragraph num="(5)"> <text>After conducting a family assessment, complete and distribute a written assessment addressing safety and risk; and</text> </paragraph> <paragraph num="(6)"> <text>Create and maintain accurate reports and records that can serve as tools in providing services and in future involvement with the family.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Accidental means” means an action in which injury is unintended and could not be reasonably expected.</text> </paragraph> <paragraph num="(2)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Alleged maltreatment” means child abuse or neglect reported to a local department.</text> </paragraph> <paragraph num="(4)"> <text>“Alleged maltreator” means an individual named in a report as having abused or neglected a child.</text> </paragraph> <paragraph num="(5)"> <text>“Alleged victim” means a child named in a report as having been abused or neglected.</text> </paragraph> <paragraph num="(6)"> <text>“Alternative response” means a component of Child Protective Services that provides for comprehensive assessment of:</text> <paragraph num="(a)"> <text>Risk of harm to a child;</text> </paragraph> <paragraph num="(b)"> <text>Risk of subsequent child abuse or neglect;</text> </paragraph> <paragraph num="(c)"> <text>Family strengths and needs; and</text> </paragraph> <paragraph num="(d)"> <text>The provision of necessary services or referrals for service.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Authority figure” means a person who, because of the person’s position or occupation, exercises authority over a child.</text> </paragraph> <paragraph num="(8)"> <text>Caregiver.</text> <paragraph num="(a)"> <text>“Caregiver” means an individual who has permanent or temporary care, custody, or responsibility for supervision of a child.</text> </paragraph> <paragraph num="(b)"> <text>“Caregiver” includes but is not limited to a stepparent, foster parent, guardian, custodian, employee, or volunteer in a facility or program caring for a child, a person who has responsibility for supervision of the child, or any individual engaged in sex trafficking a child or otherwise controlling a child who is involved in sex trafficking.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Centralized confidential database” means the Department’s internal computerized data system that contains information regarding child abuse and neglect investigations and assessments and protects that information from disclosure.</text> </paragraph> <paragraph num="(10)"> <text>“Child” means an individual younger than 18 years old.</text> </paragraph> <paragraph num="(11)"> <text>“Child abuse” means:</text> <paragraph num="(a)"> <text>The physical or mental injury of a child under circumstances that indicate that the child’s health or welfare is harmed or at substantial risk of being harmed by:</text> <paragraph num="(i)"> <text>A parent;</text> </paragraph> <paragraph num="(ii)"> <text>A household or family member;</text> </paragraph> <paragraph num="(iii)"> <text>A caregiver; or</text> </paragraph> <paragraph num="(iv)"> <text>An authority figure;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Sexual abuse, whether physical injuries are sustained or not; or</text> </paragraph> <paragraph num="(c)"> <text>Labor trafficking.</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>“Child advocacy center” means a child-focused facility or program that evaluates, diagnoses, or treats alleged victims.</text> </paragraph> <paragraph num="(13)"> <text>“Child in need of assistance (CINA)” has the meaning stated in Courts and Judicial Proceedings Article, §3-801(f), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(14)"> <text>“Child neglect” means one or more of the following by a parent or caregiver:</text> <paragraph num="(a)"> <text>A failure to provide proper care and attention to a child, including leaving a child unattended, under circumstances that indicate that the child's health or welfare was harmed or placed at substantial risk of harm; or</text> </paragraph> <paragraph num="(b)"> <text>Mental injury of a child caused by the failure to provide proper care and attention to a child.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Child Protective Services (CPS)” means the unit in a local department responsible for responding to reports of suspected child abuse or neglect.</text> </paragraph> <paragraph num="(16)"> <text>“Client Information System (CIS)” means the Department's automated database that maintains data related to local department programs and services.</text> </paragraph> <paragraph num="(17)"> <text>“CPS response” means an investigation or assessment conducted pursuant to Family Law Article, §5-706, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(18)"> <text>“Custodian” means an agency or individual, other than a child's parent or legal guardian, to whom a court has given legal custody.</text> </paragraph> <paragraph num="(19)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(20)"> <text>“Educator or human service worker” means any professional employee of a:</text> <paragraph num="(a)"> <text>Correctional institute;</text> </paragraph> <paragraph num="(b)"> <text>Public, parochial, or private educational facility;</text> </paragraph> <paragraph num="(c)"> <text>Health care facility;</text> </paragraph> <paragraph num="(d)"> <text>Juvenile services facility;</text> </paragraph> <paragraph num="(e)"> <text>Social service agency or institution;</text> </paragraph> <paragraph num="(f)"> <text>Licensed facility including but not limited to:</text> <paragraph num="(i)"> <text>Caseworkers;</text> </paragraph> <paragraph num="(ii)"> <text>Counselors;</text> </paragraph> <paragraph num="(iii)"> <text>Probation or parole officers;</text> </paragraph> <paragraph num="(iv)"> <text>Social workers; and</text> </paragraph> <paragraph num="(v)"> <text>Teachers.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(21)"> <text>Failure to Provide Proper Care and Attention.</text> <paragraph num="(a)"> <text>“Failure to provide proper care and attention” means the omission of proper care or attention or the provision of improper care or attention.</text> </paragraph> <paragraph num="(b)"> <text>“Failure to provide proper care and attention” includes leaving a child unattended.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Family member” means a relative by blood, adoption, or marriage.</text> </paragraph> <paragraph num="(23)"> <text>“Final determination” means a finding of the local department after all timely appeals.</text> </paragraph> <paragraph num="(24)"> <text>“Finding” means a disposition at the end of an investigation that child abuse or neglect is indicated, unsubstantiated, or ruled out and the identification of an individual responsible for unsubstantiated or indicated child abuse or neglect.</text> </paragraph> <paragraph num="(25)"> <text>“Grooming a child for sexual activity” means forming an emotional connection with a child with the intent of making the child more receptive to sexual conduct.</text> </paragraph> <paragraph num="(26)"> <text>“Health care practitioner” has the meaning stated in Health Occupations Article, §1-301, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(27)"> <text>“Household member” means an individual who lives in, or is regularly present in the home of a child at the time of the alleged child abuse or neglect.</text> </paragraph> <paragraph num="(28)"> <text>“Identifying information” means the name of:</text> <paragraph num="(a)"> <text>The alleged victim;</text> </paragraph> <paragraph num="(b)"> <text>A household or family member of the alleged victim;</text> </paragraph> <paragraph num="(c)"> <text>A parent or legal guardian of the alleged victim; and</text> </paragraph> <paragraph num="(d)"> <text>The alleged maltreator.</text> </paragraph> </paragraph> <paragraph num="(29)"> <text>“Indicated” means a finding that there is credible evidence, which has not been satisfactorily refuted, that child abuse or neglect occurred.</text> </paragraph> <paragraph num="(30)"> <text>“Labor Trafficking” means knowingly:</text> <paragraph num="(a)"> <text>Taking, placing, harboring, persuading, inducing, or enticing a child by force, fraud, or coercion to provide services or labor; or</text> </paragraph> <paragraph num="(b)"> <text>Receiving a benefit or thing of value from the provision of services or labor by a child that was induced by force, fraud, or coercion.</text> </paragraph> </paragraph> <paragraph num="(31)"> <text>“Law enforcement agency” means a police department, bureau, or agency including but not limited to:</text> <paragraph num="(a)"> <text>A federal, State, county, or municipal police department or agency;</text> </paragraph> <paragraph num="(b)"> <text>A Sheriff's office;</text> </paragraph> <paragraph num="(c)"> <text>A State's Attorney's office; and</text> </paragraph> <paragraph num="(d)"> <text>The Attorney General's office.</text> </paragraph> </paragraph> <paragraph num="(32)"> <text>“Law enforcement officer” means any member of a law enforcement agency who is authorized to make arrests as part of the officer's official duties.</text> </paragraph> <paragraph num="(33)"> <text>“Local department” means a department of social services, including the Montgomery County Department of Health and Human Services, with authority to investigate, assess, or assist in investigating or assessing a report of suspected child abuse or neglect.</text> </paragraph> <paragraph num="(34)"> <text>“Maltreatment” means child abuse or neglect.</text> </paragraph> <paragraph num="(35)"> <text>“Maltreator” means an individual whom a local department has found responsible for indicated or unsubstantiated child abuse or neglect.</text> </paragraph> <paragraph num="(36)"> <text>“Mandated reporter” means a health practitioner, educator, human service worker, or law enforcement officer required to notify a local department or law enforcement of suspected child abuse or neglect pursuant to Family Law Article, §5-706, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(37)"> <text>“Mental injury” means an observable, identifiable, and substantial impairment of a child’s mental or psychological ability to function caused by an intentional act or series of acts, regardless of whether there was an intent to harm the child.</text> </paragraph> <paragraph num="(38)"> <text>“Multidisciplinary case consultation team” means a group of professionals, including a local department, convened to consult regarding an investigation, assessment, or provision of services after a report of child abuse or neglect.</text> </paragraph> <paragraph num="(39)"> <text>“Office of Child Care” means the unit of the Maryland State Department of Education responsible for regulating facilities and homes providing care for children.</text> </paragraph> <paragraph num="(40)"> <text>Out-of-Home Care.</text> <paragraph num="(a)"> <text>“Out-of-home care” means care provided to a child in a setting other than the home of the child's parent or guardian.</text> </paragraph> <paragraph num="(b)"> <text>“Out-of-home care” includes but is not limited to care and supervision provided in day care, foster care, residential or 24-hour care, respite care, preschool, school, camp, or recreational programs.</text> </paragraph> </paragraph> <paragraph num="(41)"> <text>“Out-of-home placement” has the meaning stated in COMAR 07.02.11.03B(34).</text> </paragraph> <paragraph num="(42)"> <text>“Preponderance of the evidence” means that it is more likely than not that an act or omission occurred.</text> </paragraph> <paragraph num="(43)"> <text>Providing Proper Care and Attention.</text> <paragraph num="(a)"> <text>“Providing proper care and attention” means providing care appropriate to the child's needs and development.</text> </paragraph> <paragraph num="(b)"> <text>“Providing proper care and attention” includes but is not limited to:</text> <paragraph num="(i)"> <text>Providing appropriate food, clothing, shelter, medical care, nurturing, activity, guardianship, and supervision; and</text> </paragraph> <paragraph num="(ii)"> <text>Caring and planning for the child's welfare.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(44)"> <text>“Receiving a report” means obtaining sufficient information about suspected child abuse or neglect to make a decision as to what CPS or other response is appropriate.</text> </paragraph> <paragraph num="(45)"> <text>“Record” means the original or a copy of documentary material, in any form, concerning a report or CPS response to an allegation of child abuse or neglect.</text> </paragraph> <paragraph num="(46)"> <text>“Regularly present in a household” means visiting or staying in a home with sufficient frequency to become a significant part of the child's or family's life.</text> </paragraph> <paragraph num="(47)"> <text>“Report” means an allegation of child abuse or neglect made or received by any state, county, or municipal corporation, with sufficient information to screen the report for an appropriate CPS or other response.</text> </paragraph> <paragraph num="(48)"> <text>“Responsible for child abuse or neglect” means having an unexpunged finding of unsubstantiated or indicated child abuse or neglect.</text> </paragraph> <paragraph num="(49)"> <text>“Ruled out” means a finding that child abuse or neglect did not occur.</text> </paragraph> <paragraph num="(50)"> <text>“Screen out” means reviewing a report of suspected child abuse or neglect and determining that the local department will not accept the report for a CPS response.</text> </paragraph> <paragraph num="(51)"> <text>“Screen the report” means reviewing a report of suspected child abuse or neglect and determining whether the report meets the criteria for a CPS response or referral to other programs or services.</text> </paragraph> <paragraph num="(52)"> <text>“Sex trafficking” means the recruitment, harboring, transportation, provision, obtaining, patronizing, or soliciting of a child for the purpose of a commercial sex act.</text> </paragraph> <paragraph num="(53)"> <text>“Sexual abuse” means any act that involves:</text> <paragraph num="(a)"> <text>Sexual molestation or exploitation of a child by:</text> <paragraph num="(i)"> <text>A parent;</text> </paragraph> <paragraph num="(ii)"> <text>A household or family member;</text> </paragraph> <paragraph num="(iii)"> <text>A caregiver; or</text> </paragraph> <paragraph num="(iv)"> <text>An authority figure; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Sex trafficking of a child by any individual.</text> </paragraph> </paragraph> <paragraph num="(54)"> <text>Sexual Molestation or Exploitation.</text> <paragraph num="(a)"> <text>“Sexual molestation or exploitation” means sexual contact or conduct with a child.</text> </paragraph> <paragraph num="(b)"> <text>“Sexual molestation or exploitation” includes but is not limited to:</text> <paragraph num="(i)"> <text>Engaging in exposure or voyeurism;</text> </paragraph> <paragraph num="(ii)"> <text>Making sexual advances;</text> </paragraph> <paragraph num="(iii)"> <text>Kissing or fondling;</text> </paragraph> <paragraph num="(iv)"> <text>Grooming for sexual activity;</text> </paragraph> <paragraph num="(v)"> <text>Committing a sexual crime in any degree including rape, sodomy, or sex trafficking; or</text> </paragraph> <paragraph num="(vi)"> <text>Allowing, encouraging, or engaging in obscene or pornographic display, photographing, filming, or depiction of a child in a manner prohibited by law.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(55)"> <text>“Substantial risk of harm” means a real threat to a child’s health or welfare during alleged child abuse or neglect.</text> </paragraph> <paragraph num="(56)"> <text>“Suspected child abuse” means child abuse to which a reporter believes a child has been subjected.</text> </paragraph> <paragraph num="(57)"> <text>“Suspected child neglect” means child neglect to which a reporter believes a child has been subjected.</text> </paragraph> <paragraph num="(58)"> <text>“Unsubstantiated” means a finding that there is insufficient evidence to support a finding of indicated or ruled out.</text> </paragraph> <paragraph num="(59)"> <text>“Victim” means a child who has been abused or neglected.</text> </paragraph> <paragraph num="(60)"> <text>“Voluntary placement” means a placement documented in a voluntary placement agreement pursuant to Family Law Article, §5-501(m), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for a CPS Response."> <paragraph num="A."> <text>Without regard to economic circumstances, the following individuals are eligible for a CPS response:</text> <paragraph num="(1)"> <text>An alleged victim;</text> </paragraph> <paragraph num="(2)"> <text>An alleged maltreator; and</text> </paragraph> <paragraph num="(3)"> <text>Household and family members of the alleged victim.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Alternative Response. Reports that are eligible for an alternative response include:</text> <paragraph num="(1)"> <text>A report of child neglect involving a disabled infant with a life-threatening condition from whom medically indicated treatment, as defined by 42 U.S.C.§5106g, has been withheld; and</text> </paragraph> <paragraph num="(2)"> <text>A report of child abuse or neglect that appears to pose a low risk of harm to a child.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Investigation.</text> <paragraph num="(1)"> <text>A report that is not assigned for an alternative response shall be assigned for an investigation.</text> </paragraph> <paragraph num="(2)"> <text>Reports that are not eligible for an alternative response and must be investigated are:</text> <paragraph num="(a)"> <text>Reports of sexual abuse;</text> </paragraph> <paragraph num="(b)"> <text>Reports of Labor Trafficking;</text> </paragraph> <paragraph num="(c)"> <text>Reports of child abuse or neglect occurring in an out-of-home placement;</text> </paragraph> <paragraph num="(d)"> <text>Reports resulting in death, mental injury, or a serious physical injury; and</text> </paragraph> <paragraph num="(e)"> <text>Reports in which the alleged maltreator has:</text> <paragraph num="(i)"> <text>Been identified as responsible for child abuse or neglect in the previous 3 years;</text> </paragraph> <paragraph num="(ii)"> <text>Had a report assigned for an alternative response within the previous 12 months; or</text> </paragraph> <paragraph num="(iii)"> <text>Had two reports assigned for an alternative response within the previous 24 months.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Reassignment.</text> <paragraph num="(1)"> <text>With a CPS supervisor’s approval, a report assigned for an alternative response may be reassigned at any time for an immediate investigation if:</text> <paragraph num="(a)"> <text>The case satisfies a criterion in §C of this regulation or fails to satisfy the criteria in §B of this regulation;</text> </paragraph> <paragraph num="(b)"> <text>A family is unable or has refused to participate in the alternative response assessment; or</text> </paragraph> <paragraph num="(c)"> <text>Other factors or circumstances indicate the family is inappropriate for an alternative response.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>With a CPS supervisor’s approval, a report assigned for an investigation may be reassigned for an alternative response at any time if:</text> <paragraph num="(a)"> <text>The case satisfies a criterion in §B of this regulation and does not satisfy the criteria in §C of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>Accepted services would address all issues of risk of child abuse or neglect and child safety.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>As required by COMAR 07.02.04.04E, if a parent, guardian, or custodian is unwilling to sign a statement acknowledging receipt of written information about CPS responses on the form prescribed by the Administration, the local department shall document the refusal and sign the form.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Reporting Child Abuse or Neglect."> <paragraph num="A."> <text>Individuals who are not mandated reporters and have reason to believe that a child has been abused or neglected shall immediately notify a local law enforcement agency or a local department by any available means.</text> </paragraph> <paragraph num="B."> <text>A mandated reporter shall report suspected child abuse or neglect that occurred in Maryland:</text> <paragraph num="(1)"> <text>By oral report immediately after the contact or event that revealed the suspected child abuse or neglect to the local department or law enforcement agency in the jurisdiction where the suspected child abuse or neglect occurred; and</text> </paragraph> <paragraph num="(2)"> <text>By written report within 48 hours of the contact or event that revealed the suspected child abuse or neglect to the local department and the State’s Attorney’s Office in the jurisdiction where the suspected child abuse or neglect occurred.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A mandated reporter shall report suspected child abuse or neglect that occurred outside of Maryland to any local department in accordance with Family Law Article, §5-705.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="D."> <text>Upon request, a local department shall provide a mandated reporter with a supply of forms created by the Administration that the mandated reporter may use in making a written report.</text> </paragraph> <paragraph num="E."> <text>An employee of a local department shall immediately forward any report of suspected child abuse or neglect received in the course of employment, however communicated, to CPS to screen the report.</text> </paragraph> <paragraph num="F."> <text>A reporter shall include in a report of suspected child abuse or neglect as much of the following information that is available:</text> <paragraph num="(1)"> <text>The names and home addresses of the alleged victim, the alleged victim’s parents, and any other individual responsible for the alleged victim’s care;</text> </paragraph> <paragraph num="(2)"> <text>The present location of the alleged victim;</text> </paragraph> <paragraph num="(3)"> <text>The alleged victim’s age;</text> </paragraph> <paragraph num="(4)"> <text>The names and ages of other children in the alleged victim’s home or in the care of the alleged maltreator;</text> </paragraph> <paragraph num="(5)"> <text>The specific nature and extent of injury, sexual conduct, or failure to provide proper care and attention;</text> </paragraph> <paragraph num="(6)"> <text>Previous child abuse or neglect of the alleged victim or by the alleged maltreator;</text> </paragraph> <paragraph num="(7)"> <text>Other information that might be of assistance to the local department in determining:</text> <paragraph num="(a)"> <text>The cause of injury or of a failure to provide proper care and attention;</text> </paragraph> <paragraph num="(b)"> <text>The identity of individuals responsible for the alleged child abuse or neglect; and</text> </paragraph> <paragraph num="(c)"> <text>The safety of the alleged victim and risk of future maltreatment; and</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>In the case of suspected child abuse or neglect involving a mental injury:</text> <paragraph num="(a)"> <text>A description of the substantial impairment of the child's mental or psychological ability to function;</text> </paragraph> <paragraph num="(b)"> <text>An explanation of why the reporter believes the mental injury is attributable to maltreatment;</text> </paragraph> <paragraph num="(c)"> <text>Any observations or knowledge about the intent or recklessness of the alleged maltreator in causing a mental injury.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The failure or inability of a reporter to provide the information in §F of this regulation will not be grounds for screening out the report unless the information provided is insufficient to allow the local department to locate or identify the alleged victim.</text> </paragraph> <paragraph num="H."> <text>An individual is not required to report suspected child abuse or neglect in violation of:</text> <paragraph num="(1)"> <text>The attorney-client privilege under Courts and Judicial Proceedings Article, §9-108, Annotated Code of Maryland including communications:</text> <paragraph num="(a)"> <text>In confidence by a client to the client's attorney, relating to the representation of the client, or</text> </paragraph> <paragraph num="(b)"> <text>That would violate a constitutional right to assistance of counsel; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The privilege in Courts and Judicial Proceedings Article, §9-111, Annotated Code of Maryland, pertaining to communications to a minister of the gospel, clergyman, priest, or rabbi of an established religion received in a professional capacity under circumstances where the professional is bound to maintain the confidentiality of that communication under canon law, religious doctrine, or practice.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Receiving Reports of Child Abuse or Neglect."> <paragraph num="A."> <text>A local department shall accept reports of suspected child abuse or neglect from any source including local department staff.</text> </paragraph> <paragraph num="B."> <text>A local department shall establish a process for ensuring that a report of suspected child abuse or neglect is immediately directed to CPS for an appropriate response.</text> </paragraph> <paragraph num="C."> <text>On-Call Staff.</text> <paragraph num="(1)"> <text>A local department shall have trained staff on-call 24 hours a day, 7 days a week, to receive and take appropriate action on reports of suspected child abuse and child neglect.</text> </paragraph> <paragraph num="(2)"> <text>A local department shall ensure that the public has a means of making reports outside of normal office hours.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If a local department receives a report of suspected child abuse or neglect alleged to have occurred in Maryland, it shall:</text> <paragraph num="(1)"> <text>Promptly acknowledge receipt of the report in writing to each reporter stating that the local department will take appropriate action; and</text> </paragraph> <paragraph num="(2)"> <text>Immediately notify the local law enforcement agency orally or in writing of any report accepted for a CPS response; and</text> </paragraph> <paragraph num="(3)"> <text>By the end of the next business day following the day of the report, notify law enforcement in writing of the report if the initial notification was communicated orally.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If a local department where the alleged maltreatment occurred accepts a report for alternative response and the alleged victim resides in another Maryland jurisdiction, the local department shall immediately forward the report to the local department in the jurisdiction where the child resides to complete the alternative response.</text> </paragraph> <paragraph num="F."> <text>Child Abuse or Neglect Alleged to Have Occurred Outside of the State. Promptly after receiving a report of suspected child abuse or neglect pursuant to Regulation .04C of this chapter:</text> <paragraph num="(1)"> <text>The local department shall forward the report to the appropriate agency in the state where the suspected abuse or neglect occurred; and</text> </paragraph> <paragraph num="(2)"> <text>If the child resides in Maryland, notify the local department in the jurisdiction where the child resides.</text> </paragraph> </paragraph> <paragraph num="G."> <text>If a reported incident of suspected child abuse or neglect does not meet the definition of child abuse or neglect in Regulation .02B of this chapter, the local department may:</text> <paragraph num="(1)"> <text>Decline to initiate a CPS response;</text> </paragraph> <paragraph num="(2)"> <text>Make referrals to other services or agencies; and</text> </paragraph> <paragraph num="(3)"> <text>Maintain a record of non-identifying information including:</text> <paragraph num="(a)"> <text>A summary of the allegation; and</text> </paragraph> <paragraph num="(b)"> <text>The reason for not accepting the report for a CPS response.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>If a report of suspected child abuse or neglect arises from the failure of a voluntary placement involving a child with disabilities and diagnostic evidence, family history, and current circumstances do not support a reasonable fear for the safety of the child or family members, a local department shall initiate an appropriate CPS response.</text> </paragraph> <paragraph num="I."> <text>If the local department receives a report of suspected child abuse or neglect based on information that the reporter knew to be false at the time of the report, the local department shall, upon completion of the CPS response, refer the reporter to the local State's Attorney's office for possible prosecution under Criminal Law Article, §9-503, Annotated Code of Maryland.</text> </paragraph> <paragraph num="J."> <text>Failure to Report.</text> <paragraph num="(1)"> <text>If, during a CPS response, the local department has substantial grounds to believe that a mandated reporter knowingly failed to report suspected child abuse or neglect as required by Family Law Article, §5-704, Annotated Code of Maryland, the local department shall:</text> <paragraph num="(a)"> <text>If the person is employed as a health practitioner, notify the appropriate licensing board in accordance with the provisions of the Health Occupations Article;</text> </paragraph> <paragraph num="(b)"> <text>If the person is employed as a law enforcement officer, notify the law enforcement agency with which the person is employed; or</text> </paragraph> <paragraph num="(c)"> <text>If the person is employed as an educator or human service worker, notify the county board of education or the appropriate agency, institution, or licensed facility with which the person is employed.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For purposes of this section, a mandated reporter may be found to have knowingly failed to report if the mandated reporter:</text> <paragraph num="(a)"> <text>Had reason to believe child abuse or neglect occurred and did not make a report; and</text> </paragraph> <paragraph num="(b)"> <text>Had no basis to conclude that another individual had made the mandated report.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Initial Response to a Report of Suspected Child Abuse or Neglect."> <paragraph num="A."> <text>The local department shall attempt to obtain from a reporting source the information set forth in Regulation .04F of this chapter.</text> </paragraph> <paragraph num="B."> <text>The local department shall enter identifying information into the centralized confidential database and, as appropriate, add to or correct information already entered.</text> </paragraph> <paragraph num="C."> <text>The local department shall use the centralized confidential database, CIS, other appropriate databases, and available case records to obtain information concerning the alleged maltreator, alleged victim, the alleged victim’s caregiver, household or family members of the alleged victim, and other individuals as appropriate.</text> </paragraph> <paragraph num="D."> <text>If a local department determines that, due to the identity of the alleged maltreator as a local department employee, immediate family member of an employee, or other individual with substantial ties to the local department, the local department’s objectivity in providing a CPS response might reasonably be questioned or that extra security measures are warranted to protect the individual’s privacy, the local department shall:</text> <paragraph num="(1)"> <text>Take appropriate steps to restrict access to the report and CPS response; and</text> </paragraph> <paragraph num="(2)"> <text>When appropriate because of possible bias or appearance of bias:</text> <paragraph num="(a)"> <text>Request that another local department conduct the CPS response and recommend a finding or service plan; and</text> </paragraph> <paragraph num="(b)"> <text>If necessary, contact the Administration to request its intervention.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Report of Child Fatality. If a report of suspected child abuse or neglect involves a child fatality:</text> <paragraph num="(1)"> <text>The local department shall contact the Administration immediately to:</text> <paragraph num="(a)"> <text>Provide information concerning the incident; and</text> </paragraph> <paragraph num="(b)"> <text>Discuss the local department's plan for completing the investigation and responding to any inquiries made pursuant to Human Services Article, §1-203, Annotated Code of Maryland; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Administration shall promptly notify the State Fatality Review Team.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Report Concerning Child Care. If a report of suspected child abuse or neglect concerns a child care center or family day care home, the local department shall:</text> <paragraph num="(1)"> <text>Promptly notify the Office of Child Care's regional manager; and</text> </paragraph> <paragraph num="(2)"> <text>If the report is accepted for a CPS response, respond in accordance with procedures agreed upon by the local department and the Office of Child Care.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Report Concerning Out-of-Home Placement. If a report of suspected child abuse or neglect concerns a child in an out-of-home placement, the local department shall:</text> <paragraph num="(1)"> <text>Notify the Administration;</text> </paragraph> <paragraph num="(2)"> <text>In the case of an out-of-home placement licensed by a child placement agency, notify the child placement agency;</text> </paragraph> <paragraph num="(3)"> <text>In the case of an out-of-home placement licensed by a local department:</text> <paragraph num="(a)"> <text>Notify:</text> <paragraph num="(i)"> <text>The caseworker for the alleged victim;</text> </paragraph> <paragraph num="(ii)"> <text>The caseworker for the out-of-home placement; and</text> </paragraph> <paragraph num="(iii)"> <text>If the alleged maltreator is a child in the out-of-home placement, the worker for the alleged maltreator; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Coordinate the CPS response with the caseworker for the out-of-home placement and the alleged victim; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Exchange information with the Administration, caseworkers, and a child placement agency regarding:</text> <paragraph num="(a)"> <text>Actions taken regarding the out-of-home placement or children in the out-of-home placement;</text> </paragraph> <paragraph num="(b)"> <text>Information having a bearing on the safety of children in the out-of-home placement; and</text> </paragraph> <paragraph num="(c)"> <text>The disposition of the child abuse or neglect investigation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>If a report of suspected child abuse or neglect concerns an adult who is believed to have been abused or neglected as a child, the local department shall:</text> <paragraph num="(1)"> <text>Determine if the alleged maltreator:</text> <paragraph num="(a)"> <text>Is currently the parent of a child;</text> </paragraph> <paragraph num="(b)"> <text>Has permanent or temporary care, custody, or responsibility for supervision of a child;</text> </paragraph> <paragraph num="(c)"> <text>Is a household or family member of a child; or</text> </paragraph> <paragraph num="(d)"> <text>Is an authority figure to a child.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Assess whether children are at risk of child abuse or neglect by the alleged maltreator; and</text> </paragraph> <paragraph num="(3)"> <text>After assessing the extent of the child abuse or neglect, how recently the child abuse or neglect occurred, the risk to other children, and the identity of the alleged maltreator, determine whether to conduct a CPS response.</text> </paragraph> </paragraph> <paragraph num="I."> <text>If appropriate, the local department shall request information from a provider of health care, including mental health care or substance abuse treatment, regarding a child or adult being assessed or served in connection with a reported incident of suspected child abuse or neglect.</text> </paragraph> <paragraph num="J."> <text>CPS Responses Across Jurisdictional Lines in Maryland.</text> <paragraph num="(1)"> <text>Investigations.</text> <paragraph num="(a)"> <text>Except as provided in §J(1)(d) of this regulation, if the alleged child abuse or neglect occurred in a jurisdiction other than where the alleged victim or maltreator lives, the local department where the alleged child abuse or neglect occurred is responsible for the investigation.</text> </paragraph> <paragraph num="(b)"> <text>The local department responsible for the investigation shall:</text> <paragraph num="(i)"> <text>Coordinate activity of involved law enforcement agencies and local departments;</text> </paragraph> <paragraph num="(ii)"> <text>Immediately notify the local department in the jurisdiction where the alleged victim or maltreator resides;</text> </paragraph> <paragraph num="(iii)"> <text>Forward the results of interviews conducted in other jurisdictions to the State's Attorney's office and the local law enforcement agency; and</text> </paragraph> <paragraph num="(iv)"> <text>Make the finding.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The local department where the alleged victim or alleged maltreator lives shall:</text> <paragraph num="(i)"> <text>See an alleged victim living in that jurisdiction within the mandated time frame under Regulations .08 and .15 of this chapter and conduct any requested interview of the alleged victim or family;</text> </paragraph> <paragraph num="(ii)"> <text>Assess the service needs of an alleged victim and family living in that jurisdiction, including the alleged victim’s need for protection from further child abuse or neglect;</text> </paragraph> <paragraph num="(iii)"> <text>Initiate any court action necessary to protect the alleged victim or other children in the care of the alleged maltreator who are at risk of child abuse or neglect;</text> </paragraph> <paragraph num="(iv)"> <text>When requested, interview the alleged maltreator;</text> </paragraph> <paragraph num="(v)"> <text>Forward the results of interviews, including recordings of interviews, to the local department where the child abuse or neglect is alleged to have occurred;</text> </paragraph> <paragraph num="(vi)"> <text>Forward any recommended finding to the local department where the child abuse or neglect is alleged to have occurred; and</text> </paragraph> <paragraph num="(vii)"> <text>Provide services if appropriate to the alleged victim, and the alleged victim’s family and household; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>If a local department receives a request from another local department pursuant to §D of this regulation, the local department to which a report has been referred is responsible for the investigation in accordance with §J(1)(a)—(c) of this regulation and forwarding a recommended finding to the referring local department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Alternative Response.</text> <paragraph num="(a)"> <text>If the local department where the child abuse or neglect is alleged to have occurred determines that an alternative response is appropriate, the local department in the jurisdiction where the child resides shall conduct the alternative response.</text> </paragraph> <paragraph num="(b)"> <text>The local department conducting an alternative response is responsible for completing the assessment under Regulation .14 of this chapter.</text> </paragraph> <paragraph num="(c)"> <text>If the local department conducting the alternative response assessment becomes aware of a mandatory disqualifying factor, that local department shall immediately contact the local department where the child abuse or neglect is alleged to have occurred to discuss the new information.</text> </paragraph> </paragraph> </paragraph> <paragraph num="K."> <text>CPS Responses Across State Lines.</text> <paragraph num="(1)"> <text>If a local department receives a report of alleged child abuse or neglect that occurred in another State, the local department shall:</text> <paragraph num="(a)"> <text>Directly contact the agency responsible for the investigation or assessments of such reports in the state and jurisdiction where the maltreatment is alleged to have occurred; and</text> </paragraph> <paragraph num="(b)"> <text>Request that the reporter also contact the appropriate agency in the other jurisdiction.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the alleged victim resides or is in Maryland, the local department shall:</text> <paragraph num="(a)"> <text>Interview the child to assess the child’s safety; and</text> </paragraph> <paragraph num="(b)"> <text>Offer services to the child and the child's family.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall cooperate to the extent requested with the agency investigating or assessing the report in a timely manner.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Investigation of Suspected Child Abuse and Neglect — General."> <paragraph num="A."> <text>During an investigation, the local department shall:</text> <paragraph num="(1)"> <text>Assess the immediate safety and risk of maltreatment of the alleged victim and of the children who are household or family members of the alleged victim or in the care or custody of the alleged maltreator;</text> </paragraph> <paragraph num="(2)"> <text>Determine if the alleged child abuse or neglect or any other child abuse or neglect is indicated, unsubstantiated, or ruled out;</text> </paragraph> <paragraph num="(3)"> <text>Determine what services, if any, are appropriate and make referrals as necessary;</text> </paragraph> <paragraph num="(4)"> <text>Initiate shelter care, CINA proceeding, or voluntary placement as appropriate; and</text> </paragraph> <paragraph num="(5)"> <text>If possible, determine the identity of a maltreator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If necessary, the local department shall obtain information from the reporting source, parents, other relatives, community members, and other appropriate community resources including schools, hospitals, clinics, or law enforcement agencies.</text> </paragraph> <paragraph num="C."> <text>If the local department is denied entry to a child care center or family day care home to conduct an on-site investigation, the local department shall contact the Office of Child Care’s regional manager in an attempt to gain entry under COMAR 13A.15.07 and 13A.16.07.</text> </paragraph> <paragraph num="D."> <text>Initial Interviews.</text> <paragraph num="(1)"> <text>Before an initial interview with an adult, the local department representative shall present identification.</text> </paragraph> <paragraph num="(2)"> <text>Before an initial interview with a child, the local department representative shall provide identification in a manner appropriate to the child's developmental level.</text> </paragraph> <paragraph num="(3)"> <text>During an initial interview with the alleged maltreator, the local department representative shall advise the alleged maltreator of:</text> <paragraph num="(a)"> <text>The nature of the alleged child abuse or neglect; and</text> </paragraph> <paragraph num="(b)"> <text>The local department's investigation process.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Danger to a Child.</text> <paragraph num="(1)"> <text>If the local department considers an alleged victim to be in danger of immediate harm or injury, the local department shall:</text> <paragraph num="(a)"> <text>Make the least disruptive and least traumatic arrangements necessary for the child's protection and care including but not limited to:</text> <paragraph num="(i)"> <text>Agreeing that the alleged victim may stay with a relative; or</text> </paragraph> <paragraph num="(ii)"> <text>Encouraging the family to seek a protective order to limit the alleged maltreator's access to the alleged victim; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If in the best interest of the safety and protection of the alleged victim, remove the child from the home with or without the consent of the parent, guardian, or custodian and:</text> <paragraph num="(i)"> <text>Obtain court authorization for shelter care, if possible, before removal or as soon afterward as possible under Courts and Judicial Proceedings Article, §3-815, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(ii)"> <text>Notify the child's parents, guardians, or custodian of scheduled hearings.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the local department is denied access to an alleged victim and has reason to believe the child is in serious immediate danger, the local department shall request the assistance of a law enforcement officer, who may use reasonable force to gain access to and ensure the protection and safety of the child.</text> </paragraph> <paragraph num="(3)"> <text>If the local department is denied access to a child for purposes of conducting an interview or making an assessment necessary to determine if the child is in serious danger, the local department may seek a court order directing that the child be made available for an interview or assessment.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Physical Examination of a Child.</text> <paragraph num="(1)"> <text>If a local department takes an alleged victim into custody without parental consent or before court approval, the local department shall have the child examined to:</text> <paragraph num="(a)"> <text>Relieve any urgent illness or life-threatening health condition; and</text> </paragraph> <paragraph num="(b)"> <text>Determine the nature or extent of any child abuse or neglect.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall attempt to obtain the consent of the parent, guardian, or custodian of the child for an examination.</text> </paragraph> <paragraph num="(3)"> <text>A licensed physician or an individual under the control or supervision of a licensed physician may examine and provide emergency treatment for a child without parental consent if the local department or law enforcement officer states a belief that a child has been abused or neglected.</text> </paragraph> <paragraph num="(4)"> <text>If an alleged victim is examined or treated under this regulation:</text> <paragraph num="(a)"> <text>The local department shall:</text> <paragraph num="(i)"> <text>Attempt to obtain information regarding health care insurance coverage available to the child, including medical assistance; and</text> </paragraph> <paragraph num="(ii)"> <text>If necessary, secure medical assistance for an eligible child examined or treated under the emergency conditions.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The Maryland Department of Health shall pay all reasonable physician or health care institution charges not covered by other resources; and</text> </paragraph> <paragraph num="(c)"> <text>The child's parent, guardian, or custodian shall repay the Maryland Department of Health for examinations or treatment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The local department or, if warranted, law enforcement shall notify the State's Attorney's office of any preliminary findings in a child abuse investigation within ten days of receipt of the report of suspected child abuse.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="On-Site Investigation."> <paragraph num="A."> <text>Physical and Sexual Abuse. Within 24 hours of receiving a report of suspected child abuse, the local department or, by joint agreement with the appropriate law enforcement agency, a law enforcement officer, shall:</text> <paragraph num="(1)"> <text>Initiate an on-site investigation;</text> </paragraph> <paragraph num="(2)"> <text>Except in the case of a child fatality, see the alleged victim and determine if the health, safety, and well-being of the alleged victim requires removing the child;</text> </paragraph> <paragraph num="(3)"> <text>Attempt to see any other children who are in the care of the alleged maltreator and determine if the health, safety, and well-being of the children require that they be removed;</text> </paragraph> <paragraph num="(4)"> <text>Attempt to have an on-site interview with the alleged victim's caregiver;</text> </paragraph> <paragraph num="(5)"> <text>Document all visits or attempted visits; and</text> </paragraph> <paragraph num="(6)"> <text>If appropriate, obtain information relating to possible resources for the child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Neglect — Other Than Mental Injury. Within 5 days of receiving a report of alleged child neglect, the local department shall follow the procedures under §A of this regulation.</text> </paragraph> <paragraph num="C."> <text>Abuse and Neglect — Mental Injury.</text> <paragraph num="(1)"> <text>Within 5 days of receiving a report of alleged child abuse or neglect involving mental injury, a local department shall follow the procedures under §A of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Finding of Mental Injury.</text> <paragraph num="(a)"> <text>If during an investigation of child abuse or neglect, CPS finds evidence that a child’s emotional or psychological welfare may have been harmed, CPS shall consider whether the child has sustained a mental injury.</text> </paragraph> <paragraph num="(b)"> <text>Behavior that may be relevant to a finding of mental injury includes but is not limited to:</text> <paragraph num="(i)"> <text>Implied or overt threats of death or serious injury made to a child or in a child’s presence;</text> </paragraph> <paragraph num="(ii)"> <text>Implied or overt threats made in a child’s presence to intentionally harm an animal;</text> </paragraph> <paragraph num="(iii)"> <text>Constant denigration of a child;</text> </paragraph> <paragraph num="(iv)"> <text>Extensive emotional or physical isolation or confinement of a child;</text> </paragraph> <paragraph num="(v)"> <text>Extreme antagonistic behavior by one or both parents toward the other parent; or</text> </paragraph> <paragraph num="(vi)"> <text>Unnecessary and unwarranted medical diagnosis or treatment of a child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Professional Assessments — Mental Injury.</text> <paragraph num="(a)"> <text>If a worker suspects mental injury, the worker shall promptly obtain an assessment by any two of the following:</text> <paragraph num="(i)"> <text>A licensed physician, as defined in Health Occupations Article, §14-101, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(ii)"> <text>A licensed psychologist, as defined in Health Occupations Article, §18-101, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(iii)"> <text>A licensed social worker, as defined in Health Occupations Article, §19-101, Annotated Code of Maryland, including a licensed social worker employed by any local department.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If a professional assessor concludes that the child has sustained a mental injury, the local department shall request a written assessment that includes:</text> <paragraph num="(i)"> <text>A description of an observable, identifiable, and substantial impairment of the child’s mental or psychological ability to function; and</text> </paragraph> <paragraph num="(ii)"> <text>An explanation of the act, series of acts, or omission that is believed to have caused the mental injury regardless of whether there was an intent to harm the child.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>In conducting the investigation and making a finding, the local department shall consider professional assessments in addition to other information gathered during the investigation.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Mental Injury — Categorized.</text> <paragraph num="(a)"> <text>Mental injury caused by an act to a child is child abuse; and</text> </paragraph> <paragraph num="(b)"> <text>Mental injury caused by an omission or other failure to provide proper care or attention to a child is child neglect.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Completing the Investigation of Alleged Child Abuse or Neglect."> <paragraph num="A."> <text>A local department shall complete and document an investigation using assessment tools and forms required by the Administration.</text> </paragraph> <paragraph num="B."> <text>A local department or, in a joint investigation, a law enforcement agency shall:</text> <paragraph num="(1)"> <text>To the extent possible, complete an investigation within 10 days of receiving a report; or</text> </paragraph> <paragraph num="(2)"> <text>If additional time is required, complete the investigation within 60 days of receiving a report.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An investigation is complete when the local department has completed the requirements of Regulation .07A and B of this chapter and a supervisor has approved the finding.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Identification of Alleged Maltreator."> <paragraph num="A."> <text>Except as provided in §C of this regulation, when a local department completes an investigation with a finding of indicated or unsubstantiated child abuse or neglect, the local department shall identify a maltreator.</text> </paragraph> <paragraph num="B."> <text>If a local department completes an investigation with a finding of ruled out child abuse or neglect, the local department may not identify a maltreator.</text> </paragraph> <paragraph num="C."> <text>A local department may not identify a maltreator in a case of indicated or unsubstantiated child abuse or neglect if the evidence is insufficient to identify:</text> <paragraph num="(1)"> <text>A parent, caregiver, authority figure, or household or family member of the alleged victim responsible for child physical abuse or child abuse with mental injury;</text> </paragraph> <paragraph num="(2)"> <text>A parent, caregiver, authority figure, or household or family member of the alleged victim, or sex trafficker responsible for child sexual abuse; or</text> </paragraph> <paragraph num="(3)"> <text>A parent or caregiver of the alleged victim responsible for child neglect or child neglect with mental injury.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If a child, other than the parent of a victim, is the alleged maltreator, the local department may consider the following factors in determining whether to identify the child as responsible for indicated or unsubstantiated child abuse or neglect:</text> <paragraph num="(1)"> <text>The age and developmental level of the alleged victim;</text> </paragraph> <paragraph num="(2)"> <text>The age and developmental level of the alleged maltreator;</text> </paragraph> <paragraph num="(3)"> <text>The appropriateness of the alleged act of abuse or neglect for the age and developmental level of each child;</text> </paragraph> <paragraph num="(4)"> <text>The psychological condition of each child;</text> </paragraph> <paragraph num="(5)"> <text>The alleged maltreator’s use of coercion, cruelty, violence, or lack of regard for the safety or welfare of the alleged victim;</text> </paragraph> <paragraph num="(6)"> <text>The likelihood of the alleged maltreator committing further child abuse or neglect; and</text> </paragraph> <paragraph num="(7)"> <text>The availability and likely success of services to minimize the risk of future maltreatment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>More than one individual may be identified as responsible for child abuse or neglect if more than one:</text> <paragraph num="(1)"> <text>Parent, caregiver, authority figure, or household or family member of the alleged victim, or sex trafficker was more likely than not responsible for the abuse of a child; or</text> </paragraph> <paragraph num="(2)"> <text>Parent or caregiver of the alleged victim was more likely than not responsible for the neglect of a child.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The standard of proof required for a determination that an individual is responsible for child abuse or neglect is a preponderance of the evidence and not beyond a reasonable doubt as required for a criminal conviction.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Child Abuse Disposition."> <paragraph num="A."> <text>Indicated Child Abuse.</text> <paragraph num="(1)"> <text>Physical Abuse with No Mental Injury. Except as provided in §A(3) of this regulation, a local department may make a finding of indicated child physical abuse if there is credible evidence, which has not been satisfactorily refuted, that the following five elements were present during the alleged child abuse:</text> <paragraph num="(a)"> <text>A physical injury;</text> </paragraph> <paragraph num="(b)"> <text>A child victim;</text> </paragraph> <paragraph num="(c)"> <text>A parent, caregiver, authority figure, or household or family member of the alleged victim responsible for the alleged abuse;</text> </paragraph> <paragraph num="(d)"> <text>Circumstances including the nature, extent, and location of the injury indicating that the alleged victim’s health or welfare was harmed or was at substantial risk of harm; and</text> </paragraph> <paragraph num="(e)"> <text>Labor Trafficking.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Sexual Abuse.</text> <paragraph num="(a)"> <text>A local department may make a finding of indicated child sexual abuse if there is credible evidence, which has not been satisfactorily refuted, that the following three elements were present during the alleged child sexual abuse:</text> <paragraph num="(i)"> <text>An act that involves sexual molestation, sexual exploitation, or sex trafficking;</text> </paragraph> <paragraph num="(ii)"> <text>A child victim; and</text> </paragraph> <paragraph num="(iii)"> <text>A parent, caregiver, authority figure, or household or family member of the alleged victim responsible for the alleged child sexual abuse, or sex trafficking of a child by any individual.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Physical injury is not required for a finding of indicated sexual abuse.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Abuse — Mental Injury. A local department may make a finding of indicated child abuse with mental injury if there is credible evidence not satisfactorily refuted that the following five elements were present during the alleged child abuse with mental injury:</text> <paragraph num="(a)"> <text>A mental injury characterized by an observable, identifiable, substantial impairment to the child's mental or psychological ability to function, which may be shown by the need for specific psychiatric, psychological, or social work intervention;</text> </paragraph> <paragraph num="(b)"> <text>A child victim;</text> </paragraph> <paragraph num="(c)"> <text>A parent, caregiver, authority figure, or household or family member of the alleged victim responsible for the alleged child abuse with mental injury;</text> </paragraph> <paragraph num="(d)"> <text>Mental injury caused by an intentional act or series of acts, regardless of whether there was an intent to harm the child; and</text> </paragraph> <paragraph num="(e)"> <text>Circumstances including the nature and extent of the mental injury indicating that the alleged victim’s health or welfare was harmed or was at substantial risk of harm.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Unsubstantiated Child Abuse.</text> <paragraph num="(1)"> <text>A local department may make a finding of unsubstantiated child abuse if there is insufficient evidence to support a finding of indicated or ruled out.</text> </paragraph> <paragraph num="(2)"> <text>A local department may base its finding of unsubstantiated child abuse on insufficient evidence:</text> <paragraph num="(a)"> <text>Supporting one or more elements of indicated child abuse; or</text> </paragraph> <paragraph num="(b)"> <text>Refuting one or more elements of indicated child abuse.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A local department may find insufficient evidence supporting a finding of indicated child abuse for reasons including but not limited to:</text> <paragraph num="(a)"> <text>The lack of a credible account by the alleged victim or witness;</text> </paragraph> <paragraph num="(b)"> <text>The failure of the alleged maltreator to completely and credibly refute the allegations;</text> </paragraph> <paragraph num="(c)"> <text>A lack of access to the alleged victim or alleged maltreator despite reasonable efforts to obtain access; or</text> </paragraph> <paragraph num="(d)"> <text>An inability to obtain relevant facts regarding the alleged child abuse despite reasonable efforts.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Ruled Out Child Abuse.</text> <paragraph num="(1)"> <text>A local department shall make a finding that child abuse is ruled out if the local department finds that child abuse did not occur.</text> </paragraph> <paragraph num="(2)"> <text>The local department may base a finding of ruled out on:</text> <paragraph num="(a)"> <text>A lack of credible evidence supporting one or more elements of indicated child abuse; or</text> </paragraph> <paragraph num="(b)"> <text>A credible refutation of one or more of the elements of indicated child abuse; or</text> </paragraph> <paragraph num="(c)"> <text>A finding that the alleged maltreator was not responsible for the injury for reasons including but not limited to:</text> <paragraph num="(i)"> <text>The injury was caused by accidental means and was not caused by a reckless disregard for the child’s health or welfare; or</text> </paragraph> <paragraph num="(ii)"> <text>The injury was a result of the child's medical condition.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If the alleged maltreator was a child and not the parent of the alleged victim, the local department may consider the factors in Regulation .10D of this chapter to determine the appropriate finding.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Child Neglect Disposition."> <paragraph num="A."> <text>Indicated Child Neglect.</text> <paragraph num="(1)"> <text>Neglect with No Mental Injury. Except as provided in §A(2) of this regulation, the local department may make a finding of indicated child neglect when there is credible evidence, which has not been satisfactorily refuted, that the following four elements were present during the alleged neglect:</text> <paragraph num="(a)"> <text>A failure to provide proper care and attention;</text> </paragraph> <paragraph num="(b)"> <text>A child victim;</text> </paragraph> <paragraph num="(c)"> <text>A parent or caregiver of the alleged victim responsible for the alleged neglect; and</text> </paragraph> <paragraph num="(d)"> <text>Circumstances including the nature, extent, or cause of the alleged neglect indicating that the alleged victim’s health or welfare was harmed or was at substantial risk of harm.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Neglect — Mental Injury. The local department may make a finding of indicated child neglect with mental injury if there is credible evidence, which has not been satisfactorily refuted, that the following four elements were present during the alleged neglect with mental injury:</text> <paragraph num="(a)"> <text>A mental injury caused by a failure to provide proper care and attention regardless of whether there was an intent to harm the child and characterized by an observable, identifiable, substantial impairment to the child's mental or psychological ability to function, which may be shown by the need for specific psychiatric, psychological, or social work intervention;</text> </paragraph> <paragraph num="(b)"> <text>A victim who was a child;</text> </paragraph> <paragraph num="(c)"> <text>A parent or caregiver of the alleged victim responsible for the alleged child neglect with mental injury; and</text> </paragraph> <paragraph num="(d)"> <text>Circumstances including the nature and extent of the failure to provide proper care and attention indicating that the child's health or welfare was harmed or was at substantial risk of harm.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Unsubstantiated Child Neglect.</text> <paragraph num="(1)"> <text>A local department may make a finding of unsubstantiated child neglect if there is insufficient evidence to support a finding of indicated or ruled out.</text> </paragraph> <paragraph num="(2)"> <text>A local department may base its finding of unsubstantiated child neglect on insufficient evidence:</text> <paragraph num="(a)"> <text>Supporting one or more elements of indicated child neglect; or</text> </paragraph> <paragraph num="(b)"> <text>Refuting one or more elements of indicated child neglect.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A local department may find insufficient evidence supporting a finding of indicated child neglect for reasons including but not limited to:</text> <paragraph num="(a)"> <text>The lack of a credible account by the alleged victim or witness;</text> </paragraph> <paragraph num="(b)"> <text>The failure of the alleged maltreator to completely and credibly refute the allegations;</text> </paragraph> <paragraph num="(c)"> <text>A lack of access to the alleged victim or alleged maltreator despite reasonable efforts to obtain access; or</text> </paragraph> <paragraph num="(d)"> <text>An inability to obtain relevant facts regarding the alleged child neglect despite reasonable efforts.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Ruled Out Child Neglect.</text> <paragraph num="(1)"> <text>A local department shall make a finding that child neglect is ruled out if the local department finds that child neglect did not occur.</text> </paragraph> <paragraph num="(2)"> <text>The local department may base a finding of ruled out on:</text> <paragraph num="(a)"> <text>A lack of credible evidence supporting one or more elements of indicated child neglect; or</text> </paragraph> <paragraph num="(b)"> <text>The credible refutation of one or more of the elements of indicated child neglect.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If the alleged maltreator was a child and not the parent of the alleged victim, the local department may consider the factors in Regulation .10D of this chapter to determine the appropriate finding.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Closure of Investigation."> <text>Before a local department closes its record of investigation, the local department shall:</text> <paragraph num="A."> <text>Ensure that the record is complete;</text> </paragraph> <paragraph num="B."> <text>No later than 30 days after completing the investigation:</text> <paragraph num="(1)"> <text>In a case of ruled out child abuse or neglect, notify the alleged maltreator of the finding;</text> </paragraph> <paragraph num="(2)"> <text>In a case of indicated or unsubstantiated child abuse or neglect in which a maltreator has been identified, send notice of the finding and of the right to appeal under COMAR 07.02.26 to the maltreator; and</text> </paragraph> <paragraph num="(3)"> <text>In a case of indicated or unsubstantiated child abuse or neglect in which no individual has been identified as a maltreator, send notice of the finding and of the right to appeal under COMAR 07.02.26 to the alleged maltreator; and</text> </paragraph> </paragraph> <paragraph num="C."> <text>Within 5 business days of completing an investigation:</text> <paragraph num="(1)"> <text>Complete a written report of its disposition and any necessary services; and</text> </paragraph> <paragraph num="(2)"> <text>Provide a final report to the State’s Attorney’s Office by any agreed means, including a report of a physical examination or treatment, if performed, of the alleged victim.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Alternative Response Assessment of Child Abuse or Neglect."> <paragraph num="A."> <text>During the alternative response assessment, the local department shall gather appropriate information to:</text> <paragraph num="(1)"> <text>Evaluate the alleged victim’s home environment;</text> </paragraph> <paragraph num="(2)"> <text>Decide on the safety of the alleged victim and of other children in the household or in the care or custody of the alleged maltreator; and</text> </paragraph> <paragraph num="(3)"> <text>Determine what services, including a voluntary placement, are appropriate.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Initial Interviews — Alternative Response.</text> <paragraph num="(1)"> <text>Before an initial interview with an adult, the local department representative shall present identification.</text> </paragraph> <paragraph num="(2)"> <text>Before an initial interview with a child, the local department representative shall provide identification in a manner appropriate to the child’s developmental level.</text> </paragraph> <paragraph num="(3)"> <text>During an initial interview with the alleged maltreator, the local department representative shall provide information concerning:</text> <paragraph num="(a)"> <text>The nature of the alleged child abuse or neglect; and</text> </paragraph> <paragraph num="(b)"> <text>The local department’s alternative response process.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>If during the course of an alternative response assessment the department takes a child into custody without parental consent or before court approval, the local department shall have the child examined as outlined in Regulation .07F of this chapter.</text> </paragraph> <paragraph num="D."> <text>If a law enforcement agency made the report of child abuse or neglect, the local department shall advise the appropriate law enforcement agency that the report has been assigned for an alternative response.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="On-Site Alternative Response Assessment."> <paragraph num="A."> <text>Within 24 hours of receiving a report of suspected child abuse assigned for an alternative response, the local department shall:</text> <paragraph num="(1)"> <text>Initiate an on-site assessment with the alleged victim’s parent or primary caregiver;</text> </paragraph> <paragraph num="(2)"> <text>Initiate an on-site assessment with the alleged victim and attempt to see the other children in the care or custody of the alleged maltreator;</text> </paragraph> <paragraph num="(3)"> <text>Determine if the health, safety, or well-being of any children are at risk;</text> </paragraph> <paragraph num="(4)"> <text>Document all visits or attempted visits; and</text> </paragraph> <paragraph num="(5)"> <text>Obtain information relating to possible appropriate resources for the family.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Within 5 days of receiving a report of suspected child neglect assigned for an alternative response, the local department shall follow the procedures under §A of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Closure of Alternative Response Assessment."> <paragraph num="A."> <text>The local department shall complete its alternative response assessment using assessment tools and forms required by the Administration.</text> </paragraph> <paragraph num="B."> <text>An assessment is complete when the local department:</text> <paragraph num="(1)"> <text>Determines the names, ages, and condition of the children in the household or in the care or custody of the alleged maltreator;</text> </paragraph> <paragraph num="(2)"> <text>Assesses the safety of the children in the household or in the care or custody of the alleged maltreator;</text> </paragraph> <paragraph num="(3)"> <text>Evaluates the risk of future child abuse or neglect; and</text> </paragraph> <paragraph num="(4)"> <text>Determines necessary services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Complete an alternative response assessment within 60 days after receipt of the report; and</text> </paragraph> <paragraph num="(2)"> <text>Within 10 days of completing the alternative response assessment, provide a written report to the adult family members who participated in the alternative response identifying accomplishments achieved and services necessary to address:</text> <paragraph num="(a)"> <text>The safety of the alleged victim or other children in the household; and</text> </paragraph> <paragraph num="(b)"> <text>The risk of subsequent child abuse or neglect; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Consistent with the assessment and safety or service plans:</text> <paragraph num="(a)"> <text>Provide appropriate services in the best interests of the children;</text> </paragraph> <paragraph num="(b)"> <text>Link the family or alleged victim for additional services; and</text> </paragraph> <paragraph num="(c)"> <text>As necessary for the safety of the alleged victim or other children in the household, establish a plan to monitor adherence to a safety plan and the delivery and completion of appropriate services.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Provision of Services."> <paragraph num="A."> <text>If a local department determines that, as a result of its CPS response, ongoing services are appropriate, it shall immediately refer the case to local department staff providing those services or to service providers outside of the local department.</text> </paragraph> <paragraph num="B."> <text>If the local department provides continuing child welfare services through purchase or referral, the local department shall share information regarding the CPS response with the provider as appropriate to the case and in accordance with confidentiality provisions of Regulation .21 of this chapter.</text> </paragraph> <paragraph num="C."> <text>If the local department determines that a child is a CINA or would benefit from a voluntary placement, the local department shall file a petition with the court in accordance with Courts and Judicial Proceedings Article, §§3-809 and 3-811, Annotated Code of Maryland.</text> </paragraph> <paragraph num="D."> <text>Regardless of whether the local department initiates a CINA proceeding, the local department shall continue, as appropriate, to assess the child's safety and provide services.</text> </paragraph> <paragraph num="E."> <text>If an investigation results in a finding of indicated and a child under the age of three is a member of the maltreator’s or victim’s household or is in the care or custody of the maltreator, the department shall make a referral to the lead public agency responsible for providing early intervention services to infants and toddlers with disabilities in the State.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="The Record."> <paragraph num="A."> <text>Until expunged in accordance with Regulation .19 of this chapter, the local department shall maintain:</text> <paragraph num="(1)"> <text>Every report of suspected child abuse or neglect; and</text> </paragraph> <paragraph num="(2)"> <text>A case record of a CPS Response.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The case record shall include:</text> <paragraph num="(1)"> <text>Materials obtained in the CPS response, including but not limited to:</text> <paragraph num="(a)"> <text>The written report of suspected child abuse or neglect;</text> </paragraph> <paragraph num="(b)"> <text>Recordings of interviews conducted by the local department, child advocacy center or, in a joint investigation, by law enforcement during the CPS response; and</text> </paragraph> <paragraph num="(c)"> <text>Medical records, law enforcement reports and photographs, correspondence, consents, court orders, court reports, and all other documents obtained during the CPS response;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Documentation of the local department's CPS response including:</text> <paragraph num="(a)"> <text>Notes of contacts and interviews, including handwritten notes;</text> </paragraph> <paragraph num="(b)"> <text>The names, addresses, and telephone numbers if available, of the parents, guardians, identified relatives, and other significant individuals related to the CPS response;</text> </paragraph> <paragraph num="(c)"> <text>A written narrative of the CPS response;</text> </paragraph> <paragraph num="(d)"> <text>Safety and risk assessments and other documentation of the safety of the alleged victim and of the other children in the household and the risk of future maltreatment;</text> </paragraph> <paragraph num="(e)"> <text>The need for ongoing services and linkage to services; and</text> </paragraph> <paragraph num="(f)"> <text>In an investigation:</text> <paragraph num="(i)"> <text>A closing letter to the victim’s parents or guardians documenting the reason for and the outcome of the investigation; and</text> </paragraph> <paragraph num="(ii)"> <text>A notice of a finding and the right to appeal to the alleged maltreator; and</text> </paragraph> </paragraph> <paragraph num="(g)"> <text>In an alternative response, a written report provided to the family members;</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>If a local department provides child welfare services other than child protective services after completion of a CPS response, the local department's files related to the child welfare services shall be kept with but not as a part of the CPS response record.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Expungement of Child Abuse and Neglect Records."> <paragraph num="A."> <text>General Rules for Expungement.</text> <paragraph num="(1)"> <text>Investigations.</text> <paragraph num="(a)"> <text>A local department shall not expunge records related to an investigation resulting in an indicated finding.</text> </paragraph> <paragraph num="(b)"> <text>A local department shall expunge records related to an investigation resulting in an unsubstantiated finding within 5 years of receiving the report.</text> </paragraph> <paragraph num="(c)"> <text>A local department shall expunge records related to an investigation resulting in a ruled out finding within 2 years of receiving the report.</text> </paragraph> <paragraph num="(d)"> <text>A local department shall expunge records related to a screened out report of child abuse or neglect within 2 years of receiving the report.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Alternative Response. The local department shall expunge all records related to an alternative response within 3 years of receiving the report.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Exceptions to the General Rules for Expungement.</text> <paragraph num="(1)"> <text>Prior Reports — Extended Expungement Dates.</text> <paragraph num="(a)"> <text>If the local department accepts for a CPS response a report concerning an individual who was the alleged maltreator in a previous investigation or a participant in a previous alternative response, the local department shall not expunge the record related to the previous CPS response before the expungement of the record relating to the subsequent CPS response.</text> </paragraph> <paragraph num="(b)"> <text>If a record in a previous CPS response has an expungement date later than the expungement date for a subsequent CPS response, the general rules for expungement apply.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Investigation Response Record — Good Cause for Expungement.</text> <paragraph num="(a)"> <text>Upon written request by an alleged maltreator, the local department shall determine if good cause exists to immediately expunge a record related to an investigation that resulted in a ruled out finding prior to the prescribed expungement date.</text> </paragraph> <paragraph num="(b)"> <text>The director of the local department will determine whether good cause exists based on an evaluation of whether the investigative record would serve any purpose in a future CPS response.</text> </paragraph> <paragraph num="(c)"> <text>The local department’s determination as to whether good cause exists is final and not subject to further review.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Upon written request by an alleged maltreator, the local department may retain a record of an investigation past the expungement date.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall not expunge any record related to an investigation until there has been a final determination.</text> </paragraph> <paragraph num="D."> <text>Expungement of records in accordance with this regulation will include shredding or deleting all documents including the report of suspected child abuse or neglect and all assessments and investigative findings stored in any manner.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Centralized Confidential Database."> <paragraph num="A."> <text>Upon accepting a report of suspected child abuse or neglect, the local department shall enter identifying information into a centralized confidential database and, as appropriate, add to or correct information already entered.</text> </paragraph> <paragraph num="B."> <text>The local department shall expunge identifying information from the centralized confidential database when it expunges the record related to that report.</text> </paragraph> <paragraph num="C."> <text>The local department may only permanently identify an individual as responsible for alleged child abuse or neglect in the centralized confidential database if the individual was found responsible for indicated child abuse or neglect in a final determination.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Confidentiality — CPS Responses to Child Abuse or Neglect."> <paragraph num="A."> <text>Except as otherwise provided in Family Law Article, Title 5, Subtitle 7, and Human Services Article, §§1-201—1-203, Annotated Code of Maryland, and §§B—D of this regulation:</text> <paragraph num="(1)"> <text>Records and reports, including the information in the records or reports, concerning child abuse or neglect and the information contained in them are confidential; and</text> </paragraph> <paragraph num="(2)"> <text>The unauthorized disclosure of records and reports concerning child abuse or neglect and the information contained in them is a criminal offense subject to the penalty set out in Human Services Article, §1-202(e), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A local department shall disclose a record or report, or information in a record or report, concerning a CPS response:</text> <paragraph num="(1)"> <text>To a court:</text> <paragraph num="(a)"> <text>Ruling on a request for shelter care, foster care, or a protective order;</text> </paragraph> <paragraph num="(b)"> <text>Ruling in a CINA case or on a petition for guardianship with a right to consent to adoption of the child; or</text> </paragraph> <paragraph num="(c)"> <text>Ordering disclosure;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Under an order of an administrative law judge if:</text> <paragraph num="(a)"> <text>A record or report concerns a case pending before the Office of Administrative Hearings; and</text> </paragraph> <paragraph num="(b)"> <text>Provision is made to comply with other State or federal confidentiality laws;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>To the State Council on Child Abuse and Neglect, the State Citizens’ Review Board of Children, or their designees, or a child fatality review team, as necessary to carry out their official functions;</text> </paragraph> <paragraph num="(4)"> <text>On written request, to the Baltimore City Health Department’s Office of Youth Violence Prevention if the record or report:</text> <paragraph num="(a)"> <text>Is relevant to the provision of the treatment or care of an alleged victim;</text> </paragraph> <paragraph num="(b)"> <text>Concerns a child convicted of a crime or adjudicated delinquent for an act that caused a fatality or near fatality; or</text> </paragraph> <paragraph num="(c)"> <text>Concerns a child victim of a crime of violence, as defined in Criminal Law Article, §14-101, Annotated Code of Maryland, residing in Baltimore City, and is requested for the purpose of developing appropriate programs and policies aimed at reducing violence against children in Baltimore City;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>To the Division of Parole and Probation in the Department of Public Safety and Correctional Services if, as a result of a report of suspected child abuse or neglect, the local department has reason to believe that an individual who lives with or is in the regular presence of a child is registered under Criminal Procedure Article, Title 11, Subtitle 7, Annotated Code of Maryland, as a result of committing a sexual crime against a child;</text> </paragraph> <paragraph num="(6)"> <text>To a health care practitioner, or agency, institution, or program treating or caring for an alleged victim if the information or record is relevant to the treatment or care limited to the following:</text> <paragraph num="(a)"> <text>Information regarding the alleged victim’s condition and well-being;</text> </paragraph> <paragraph num="(b)"> <text>Information regarding the alleged victim’s medical and mental health and developmental needs;</text> </paragraph> <paragraph num="(c)"> <text>The name of health care practitioners identified in the record who have treated or cared for the alleged victim; and</text> </paragraph> <paragraph num="(d)"> <text>Other information that the local department determines may be useful including:</text> <paragraph num="(i)"> <text>The status of immunizations;</text> </paragraph> <paragraph num="(ii)"> <text>Current medications; or</text> </paragraph> <paragraph num="(iii)"> <text>The names of any individuals whose legal access to the alleged victim has been restricted; and</text> </paragraph> </paragraph> </paragraph> <paragraph num="(7)"> <text>Upon request, to the State Medical Director for Children Receiving Child Welfare Services and all personnel under the direct supervision of State Medical Director as necessary to execute the duties of the position.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In response to a written request pursuant to Human Services Article, §1-203, Annotated Code of Maryland, concerning an alleged victim who has suffered a fatality or near fatality:</text> <paragraph num="(1)"> <text>The Secretary of the Department or the director of a local department, or their designees, shall consult with the State’s Attorney in the jurisdiction where the fatality or near fatality occurred to determine whether release of information pursuant to §C(3) of this regulation would jeopardize or prejudice a criminal investigation or prosecution;</text> </paragraph> <paragraph num="(2)"> <text>If the State’s Attorney concludes that:</text> <paragraph num="(a)"> <text>Release of information pursuant to §C(3) of this regulation will jeopardize or prejudice a criminal investigation or prosecution, the State’s Attorney shall promptly advise the Department or local department and, within 10 days of the conclusion of the investigation or prosecution, advise the Department or local department that information may be released; or</text> </paragraph> <paragraph num="(b)"> <text>Release of information pursuant to §C(3) of this regulation will not jeopardize or prejudice a criminal investigation prosecution, the State’s Attorney shall promptly advise the Department or local department;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Within 30 days of receiving notice pursuant to §C(2)(b) of this regulation or being advised that an ongoing investigation or prosecution has concluded, the Secretary of the Department and the director of the local department, or their designees, shall release the following information if it reasonably relates to the actions or omissions of the Department or local department:</text> <paragraph num="(a)"> <text>The name of a child who suffered a fatality;</text> </paragraph> <paragraph num="(b)"> <text>The dates of CPS responses involving the alleged victim including the date of the report of the fatality or near fatality;</text> </paragraph> <paragraph num="(c)"> <text>The final determination in a current or prior investigation involving the alleged victim;</text> </paragraph> <paragraph num="(d)"> <text>The number and type of services or service referrals provided to the alleged maltreator, the alleged victim, or household or family members of the alleged victim;</text> </paragraph> <paragraph num="(e)"> <text>CINA adjudications of the alleged victim, the alleged victim’s siblings, children in the alleged victim’s household or family, and children in the care of the alleged maltreator;</text> </paragraph> <paragraph num="(f)"> <text>The status of any CPS response involving the alleged victim that was open at the time of the fatality or near fatality;</text> </paragraph> <paragraph num="(g)"> <text>A summary of the facts, including the date of the fatality or near fatality;</text> </paragraph> <paragraph num="(h)"> <text>The cause of a fatality as reported by the medical examiner; and</text> </paragraph> <paragraph num="(i)"> <text>Other information concerning the circumstances of the fatality or near fatality as determined by the Secretary of the Department or the director of the local department to be consistent with the public interest, which includes consideration of the welfare of the alleged victim, the alleged victim’s family or household members, and the alleged maltreator; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The following information may not be disclosed:</text> <paragraph num="(a)"> <text>The name of an alleged victim who sustained a near fatality;</text> </paragraph> <paragraph num="(b)"> <text>The names of an alleged victim’s sibling, parent, household or family member, an individual legally responsible for the alleged victim, and the alleged maltreator;</text> </paragraph> <paragraph num="(c)"> <text>A medical report other than a medical examiner’s report regarding the cause of a fatality; and</text> </paragraph> <paragraph num="(d)"> <text>A file related to the alleged victim.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If it furthers a purpose of the specific exception to confidentiality, a local department may disclose, at its discretion, a record or report, or information in a record or report, concerning a CPS response to:</text> <paragraph num="(1)"> <text>Local or state departments of social services, law enforcement, and members of multidisciplinary case consultation teams, investigating a report of suspected child abuse or neglect or providing services to an alleged victim or an alleged victim’s family;</text> </paragraph> <paragraph num="(2)"> <text>Local or state officials administering child protective services, juvenile services, child care, foster care, or adoption, including related licensing, approval, and compliance with regulations, as necessary to carry out their official functions;</text> </paragraph> <paragraph num="(3)"> <text>A licensed practitioner, agency, institution, or program providing treatment or care to an alleged victim;</text> </paragraph> <paragraph num="(4)"> <text>An individual identified as responsible for alleged child abuse or neglect if the individual is responsible for the alleged victim’s welfare;</text> </paragraph> <paragraph num="(5)"> <text>An alleged victim’s parent or caregiver;</text> </paragraph> <paragraph num="(6)"> <text>The appropriate public school superintendent or principal, or equivalent employee of a nonpublic school holding a State certificate of approval or registration with the Maryland State Department of Education, or a nonpublic school under the jurisdiction of the superintendent of schools for the Archdiocese of Baltimore, the Archdiocese of Washington, or the Catholic Diocese of Wilmington, for the purpose of carrying out appropriate personnel or administrative actions following a report of suspected child abuse involving a student committed by:</text> <paragraph num="(a)"> <text>An employee in that school or school system;</text> </paragraph> <paragraph num="(b)"> <text>An independent contractor who supervises or works directly with students in that school or school system; or</text> </paragraph> <paragraph num="(c)"> <text>An employee of an independent contractor, including a bus driver or bus assistant, who supervises or works directly with students in that school or school system;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The president of a Maryland public institution of higher education, as defined in Education Article, Title 10, Subtitle 1, Annotated Code of Maryland, or the Chancellor of the University System of Maryland to carry out appropriate personnel or administrative actions following a report of child abuse committed by:</text> <paragraph num="(a)"> <text>An employee of the institution who has on-campus contact with children; or</text> </paragraph> <paragraph num="(b)"> <text>A contractor, employee of a contractor or volunteer who has on-campus contact with children at the institution; and</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>The Office of Child Care:</text> <paragraph num="(a)"> <text>For disclosure to an operator of a child care center that is required to be licensed or to hold a letter of compliance under Family Law Article, Title 5, Subtitle 5, Part VII, Annotated Code of Maryland, or to a family day care provider who is required to be registered under Family Law Article, Title 5, Subtitle 5, Part V, Annotated Code of Maryland, for the purpose of:</text> <paragraph num="(i)"> <text>Determining the suitability of an individual for employment in a child care center or family day care home; or</text> </paragraph> <paragraph num="(ii)"> <text>Carrying out appropriate personnel actions following a report of suspected child abuse or neglect when the alleged maltreator is an employee of a child care center or family day care home and, the alleged victim was under the care of the child care center or family day care provider at the time of the alleged maltreatment; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For use in any administrative or judicial enforcement proceedings.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>A qualified addictions specialist as defined in Family Law Article, Title 5, Subtitle 12, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(10)"> <text>The Juvenile Justice Monitoring Unit of the Office of the Attorney General; or</text> </paragraph> <paragraph num="(11)"> <text>A licensed practitioner of a hospital or birthing center for the purpose of making discharge decisions concerning a child when, based on the practitioner's observation or knowledge of the behavior of the child's parents or immediate family members, the practitioner has reason to believe that the child will be in danger after discharge limited to:</text> <paragraph num="(a)"> <text>A statement as to whether either parent of the child under the practitioner’s care has been found responsible for indicated child abuse or neglect; and</text> </paragraph> <paragraph num="(b)"> <text>A statement as to whether either parent of the child under the practitioner’s care has an open CPS response.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>With any record or report disclosed to a person other than a mandated reporter pursuant to §D of this regulation, the local department shall provide written notice that redisclosure is subject to the requirements and penalties of Human Services Article, §1-202, Annotated Code of Maryland.</text> </paragraph> <paragraph num="F."> <text>Disclosure by Consent.</text> <paragraph num="(1)"> <text>Waiver.</text> <paragraph num="(a)"> <text>A local department may disclose a record or report, or information in a record or report, concerning a CPS response if all individuals with a privacy interest in the records or information have waived their confidentiality interest in accordance with COMAR 07.01.07.05.</text> </paragraph> <paragraph num="(b)"> <text>A parent, guardian, or custodian may waive a child's right to confidentiality for purposes of §F(1)(a) of this regulation only if the parent, guardian or custodian is not alleged to have abused or neglected the child.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Employment Background Checks—Indicated Finding.</text> <paragraph num="(a)"> <text>If an individual requires a background check for the purposes of working or volunteering with children, a local department may notify a designated person whether the individual has been identified in a final determination as responsible for indicated child abuse or neglect if the local department receives on a form developed by the Administration:</text> <paragraph num="(i)"> <text>A notarized request from the individual needing the background check stating that the individual will be or is working or volunteering with children;</text> </paragraph> <paragraph num="(ii)"> <text>A request signed by the individual needing the background check with a verification of that individual’s identity by the person designated to receive the results of the background check stating that the individual will be or is working or volunteering with children; or</text> </paragraph> <paragraph num="(iii)"> <text>Other reliable verification of the individual’s identity from a source approved by the Administration and a statement by the individual needing the background clearance that the individual will be or is working or volunteering with children.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>With the request under §F(2)(a) of this regulation or by a subsequent request meeting the requirements of §F(2)(a) of this regulation, after a local department has notified a designated party that an individual has been found responsible for indicated child abuse or neglect, the individual may authorize the local department to release to the designated person a brief written summary of the facts resulting in the indicated.</text> </paragraph> <paragraph num="(c)"> <text>In responding to a request pursuant to §F(2)(a) and (b) of this regulation, the local department may not:</text> <paragraph num="(i)"> <text>Identify an individual other than the requestor who was involved in the indicated maltreatment;</text> </paragraph> <paragraph num="(ii)"> <text>Disclose information about an individual who has not been identified as responsible for indicated child abuse or neglect in a centralized confidential database;</text> </paragraph> <paragraph num="(iii)"> <text>Disclose information about a finding that is not the subject of a final determination.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>When a local department receives a request pursuant to §F(2)(a) concerning an individual with a finding of indicated child abuse or neglect who has not been offered an opportunity to request a contested case hearing, the local department shall:</text> <paragraph num="(i)"> <text>Provide the individual with appeal rights pursuant to Family Law Article, §5-706.1, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(ii)"> <text>Wait for a final determination before responding to the request for information.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Alternative Response Records. The local department may not use or disclose records and reports, including information in those records and reports, related to an alternative response to respond to a request made pursuant to §F(2)(a) and (b)of this regulation.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Disclosures in a Child’s Best Interest. Except as provided in §B of this regulation, when making the decision to disclose records or reports, or information in those records and reports in accordance with this regulation, the local department:</text> <paragraph num="(1)"> <text>Shall consider whether disclosure is in the best interests of children identified in the record; and</text> </paragraph> <paragraph num="(2)"> <text>May withhold information if disclosure is contrary to a child's best interest.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Identification of Reporting Source.</text> <paragraph num="(1)"> <text>In making a disclosure under this regulation, a local department shall protect the identity of the reporter and of an individual whose life or safety is likely to be endangered by disclosure.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall not disclose the identity of the individual who reported suspected child abuse or neglect unless:</text> <paragraph num="(a)"> <text>The reporter is a mandated reporter who has given written permission to the local department to make the disclosure; or</text> </paragraph> <paragraph num="(b)"> <text>In a court proceeding:</text> <paragraph num="(i)"> <text>The court has unequivocally ordered the local department to disclose the identity of the reporter;</text> </paragraph> <paragraph num="(ii)"> <text>The local department has advised the court if it believes that the disclosure of the identity of the reporter is not necessary for a determination of an issue before the court; and</text> </paragraph> <paragraph num="(iii)"> <text>The local department has requested that disclosure of the identification of the reporter be confined to the parties and not further disclosed.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>The Department may publicize or distribute demographic and statistical data for research purposes if the data does not identify particular individuals or cases.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".22" heading="Multidisciplinary Case Consultation Teams."> <paragraph num="A."> <text>Purpose and Composition of Standing Multidisciplinary Case Consultation Teams.</text> <paragraph num="(1)"> <text>A local department shall have at least one standing multidisciplinary case consultation team that meets on a regular basis to make policy recommendations and provide case direction and services for cases including by not limited to:</text> <paragraph num="(a)"> <text>Complex cases;</text> </paragraph> <paragraph num="(b)"> <text>Cases with multiple referrals from mandated reporters;</text> </paragraph> <paragraph num="(c)"> <text>Cases that are likely to result in multiple indicated findings;</text> </paragraph> <paragraph num="(d)"> <text>Open cases in which there has been a fatality or near fatality; and</text> </paragraph> <paragraph num="(e)"> <text>Other cases brought to the team by team members.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A local department shall solicit representatives of the following to serve on a standing multidisciplinary case consultation team:</text> <paragraph num="(a)"> <text>The State's Attorney's office;</text> </paragraph> <paragraph num="(b)"> <text>Law enforcement;</text> </paragraph> <paragraph num="(c)"> <text>Medical, including mental health, professions;</text> </paragraph> <paragraph num="(d)"> <text>Education;</text> </paragraph> <paragraph num="(e)"> <text>Private social services;</text> </paragraph> <paragraph num="(f)"> <text>Domestic violence or sexual assault services;</text> </paragraph> <paragraph num="(g)"> <text>Licensing staff of appropriate agencies;</text> </paragraph> <paragraph num="(h)"> <text>Parole and probation;</text> </paragraph> <paragraph num="(i)"> <text>The Department of Juvenile Services;</text> </paragraph> <paragraph num="(j)"> <text>Substance abuse treatment providers; and</text> </paragraph> <paragraph num="(k)"> <text>Other agencies deemed appropriate by team members.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Purpose and Composition of Other Multidisciplinary Case Consultation Teams.</text> <paragraph num="(1)"> <text>The local department may convene a multidisciplinary case consultation team on an ad hoc basis to assist in a CPS response or provision of services in a particular case with representatives from the appropriate entities specified in §A(2) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Reports Concerning Child Care Centers or Family Day Care Homes.</text> <paragraph num="(a)"> <text>If a report concerns alleged child abuse or neglect in a child care center or family day care home, the local department shall assist the Office of Child Care's regional manager in convening a multidisciplinary case consultation team to assist the agencies in fulfilling their responsibilities under the written agreement developed pursuant to Regulation .23A of this chapter and Family Law Article, §5-706(f), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>The multidisciplinary case consultation team shall be chaired by the Office of Child Care’s regional manager and include representatives from the:</text> <paragraph num="(i)"> <text>Local department and law enforcement agency investigating the report;</text> </paragraph> <paragraph num="(ii)"> <text>State's Attorney's office; and</text> </paragraph> <paragraph num="(iii)"> <text>Appropriate medical, including mental health, professions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>In cases other than those specified in §B(2) of this regulation, involving reports of child abuse and neglect in out-of-home care, the local department shall consider whether to convene a multidisciplinary case consultation team soliciting participation from:</text> <paragraph num="(a)"> <text>The State's Attorney's office;</text> </paragraph> <paragraph num="(b)"> <text>The appropriate law enforcement agency; and</text> </paragraph> <paragraph num="(c)"> <text>The licensing, approving, or administering agency.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".23" heading="Development of Procedures for Joint Investigations."> <paragraph num="A."> <text>To facilitate the investigation and prosecution of cases of alleged child abuse or neglect, the local department shall enter into a collaborative written agreement pursuant to Family Law Article, §5-706(f), Annotated Code of Maryland, with:</text> <paragraph num="(1)"> <text>Appropriate law enforcement agencies;</text> </paragraph> <paragraph num="(2)"> <text>The State's Attorney's office;</text> </paragraph> <paragraph num="(3)"> <text>The Office of Child Care’s regional manager;</text> </paragraph> <paragraph num="(4)"> <text>The local health officer; and</text> </paragraph> <paragraph num="(5)"> <text>The local child advocacy center.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Joint Investigation of Child Sexual Abuse Allegations.</text> <paragraph num="(1)"> <text>To facilitate the investigation of alleged child sexual abuse, the local department shall enter into a collaborative written agreement pursuant to Family Law Article, §5-706(g), Annotated Code of Maryland, with the appropriate law enforcement agencies, child advocacy center, and the State’s Attorney’s office to establish joint investigation procedures.</text> </paragraph> <paragraph num="(2)"> <text>Joint investigation procedures shall include:</text> <paragraph num="(a)"> <text>Using appropriate techniques for expediting investigation of sexual abuse complaints;</text> </paragraph> <paragraph num="(b)"> <text>Establishing an ongoing training program for personnel involved in the investigation or prosecution of sexual abuse cases; and</text> </paragraph> <paragraph num="(c)"> <text>Developing and using investigative techniques designed to minimize:</text> <paragraph num="(i)"> <text>The potential for physical harm to the child;</text> </paragraph> <paragraph num="(ii)"> <text>Trauma to the child during the investigation and prosecution of the case; and</text> </paragraph> <paragraph num="(iii)"> <text>The potential for influencing the child's statement.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>An agreement signed pursuant to this regulation must include a provision requiring law enforcement agencies to make available to the local department any and all recordings of interviews with a victim, witness, or alleged maltreator conducted in the course of a joint investigation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".24" heading="Hearings."> <text>When a local department makes a finding of indicated or unsubstantiated child abuse or neglect, the local department shall offer a right to a hearing under Family Law Article, §5-706.1, Annotated Code of Maryland, and COMAR 07.02.26 to an individual whom a local department has found responsible for the child abuse or neglect or, if no maltreator has been identified, to the alleged maltreator.</text> </regulation> <annotations> <annotation type="Authority">Criminal Law Article, §§3-601, 3-602, and 3-602.1; Family Law Article, Title 5, Subtitle 7; Human Services Article, §§1-202 and 4-207; Annotated Code of MarylandChs. 398 and 399, Acts of 2011 (Agency Note: 42 U.S.C. 5106a(b)(2); 45 CFR §1340.20)</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 1, 1973</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 17, 1977 (4:17 Md. R. 1293)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .05B amended effective November 2, 1979 (6:22 Md. R. 1776)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B adopted effective May 2, 1980 (7:9 Md. R. 843)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 adopted effective November 2, 1979 (6:22 Md. R. 1776)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 6, 1981 (8:5 Md. R. 471)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02B and .08 amended effective December 20, 1982 (9:25 Md. R. 2477)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, C amended effective December 17, 1984 (11:25 Md. R. 2129)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E-1 adopted effective March 11, 1985 (12:5 Md. R. 481)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective December 17, 1984 (11:25 Md. R. 2129)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09I repealed effective December 17, 1984 (11:25 Md. R. 2129)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10-1 adopted effective December 17, 1984 (11:25 Md. R. 2129)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective March 11, 1985 (12:5 Md. R. 481)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 6, 1989 (16:2 Md. R. 157)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02, .03, .07, .08, and .14 amended and .07-1 and .19 adopted as an emergency provision effective October 1, 1993 (20:20 Md. R. 1547)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.18 repealed and new Regulations .01—.24 adopted effective October 1, 1994 (21:19 Md. R. 1630)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 6, 1995 (22:22 Md. R. 1656)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05G adopted effective July 1, 1996 (23:13 Md. R. 940)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective August 14, 1995 (22:16 Md. R. 1219)</annotation> <annotation type="History" subtype="Administrative History">Regulation .22 amended effective August 14, 1995 (22:16 Md. R. 1219)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23A amended effective November 18, 1996 (23:23 Md. R. 1554)</annotation> <annotation type="History" subtype="Administrative History">Chapter, Protective Services for Neglected and Abused Children, repealed and new chapter, Child Protective Services—Investigation of Child Abuse and Neglect, adopted effective March 18, 2002 (29:5 Md. R. 500)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 19, 2007 (34:23 Md. R. 2025); October 5, 2009 (36:20 Md. R. 1527); September 30, 2013 (40:19 Md. R. 1543)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 5, 2009 (36:20 Md. R. 1527)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective April 11, 2005 (32:7 Md. R. 676); November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective November 19, 2007 (34:23 Md. R. 2025); February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A,C amended effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A, B amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15B,C amended effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 amended effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18 amended effective November 19, 2007 (34:23 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19 amended effective June 19, 2006 (33:12 Md. R. 997); November 19, 2007 (34:23 Md. R. 2025); December 27, 2010 (37:26 Md. R. 1786)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19C amended effective September 22, 2008 (35:19 Md. R. 1716); February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20B amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21A amended effective February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.23 repealed and new Regulations .01—.24 adopted effective June 19, 2017 (44:12 Md. R. 586)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 7, 2020 (47:18 Md. R. 824); October 13, 2025 (52:19 Md. 1000)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective October 13, 2025 (52:19 Md. R. 1000)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06H, J amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08C amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09C amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C, E amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective October 13, 2025 (52:19 Md. R. 1000)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13B amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14 amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17B amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21 amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23A, B amended effective September 7, 2020 (47:18 Md. R. 824)</annotation> </annotations> </chapter> <chapter num="08" heading="Substance-Exposed Newborn Safe Care Plan"> <regulation prefix="Regulation" num=".01" heading="Purpose and Goals."> <paragraph num="A."> <text>The purpose of the Substance-Exposed Newborns Program is to address the needs of infants born with and identified as being affected by prenatal exposure to controlled substances or by a fetal alcohol spectrum disorder (FASD) by:</text> <paragraph num="(1)"> <text>Requiring health care practitioners who deliver or care for substance-exposed newborns to make a report to a local department of social services;</text> </paragraph> <paragraph num="(2)"> <text>Assessing the safety of, and risk to, substance-exposed newborns;</text> </paragraph> <paragraph num="(3)"> <text>Developing a plan of safe care for substance-exposed newborns if necessary; and</text> </paragraph> <paragraph num="(4)"> <text>Referring the family for appropriate services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The goals of the Substance-Exposed Newborns Program are to:</text> <paragraph num="(1)"> <text>Provide for the safe discharge of substance-exposed newborns from the hospital;</text> </paragraph> <paragraph num="(2)"> <text>Assist the mother, and other family members, in obtaining treatment related to alcohol or drug use or any other appropriate services or resources that may be needed to address child safety; and</text> </paragraph> <paragraph num="(3)"> <text>Generate accurate reports to assist in the evaluation of this program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Controlled drug” means a controlled dangerous substance included in Schedule I, Schedule II, Schedule III, Schedule IV, or Schedule V under Criminal Law Article, Title 5, Subtitle 4, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“FASD” means fetal alcohol spectrum disorder, which is an umbrella term for the wide range of effects from prenatal alcohol exposure, including a broad array of physical defects and cognitive, behavioral, emotional, and adaptive functioning deficits.</text> </paragraph> <paragraph num="(3)"> <text>“Health care practitioner” has the meaning stated in Health Occupations Article, §1-301, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Local department” means the local department of social services in the county where the mother of the substance-exposed newborn resides.</text> </paragraph> <paragraph num="(5)"> <text>“Newborn” means a child younger than 30 days old who is born or who receives care in the State.</text> </paragraph> <paragraph num="(6)"> <text>“Substance-exposed newborn” means a newborn:</text> <paragraph num="(a)"> <text>Who has a positive toxicology screen for a controlled drug as evidenced by an appropriate test after birth;</text> </paragraph> <paragraph num="(b)"> <text>Who displays the effects of controlled drug use or symptoms of withdrawal resulting from prenatal controlled drug exposure as determined by medical personnel;</text> </paragraph> <paragraph num="(c)"> <text>Who displays the effects of FASD; or</text> </paragraph> <paragraph num="(d)"> <text>Whose mother had a positive toxicology screen for a controlled drug at the time of delivery.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Reports by Health Care Practitioners."> <paragraph num="A."> <text>Except as provided in §C of this regulation, a health care practitioner involved in the delivery or care of a substance-exposed newborn shall:</text> <paragraph num="(1)"> <text>Make an oral report to the local department as soon as possible; and</text> </paragraph> <paragraph num="(2)"> <text>Make a written report to the local department not later than 48 hours after the contact, examination, attention, treatment, or testing that prompted the report.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To the extent known, a report made pursuant to this section shall include the following information:</text> <paragraph num="(1)"> <text>The name, date of birth, and intended home address of the newborn;</text> </paragraph> <paragraph num="(2)"> <text>The names and home addresses of the newborn’s parents;</text> </paragraph> <paragraph num="(3)"> <text>The nature and extent of the effects of the prenatal alcohol or controlled drug exposure on the newborn;</text> </paragraph> <paragraph num="(4)"> <text>The newborn’s medical condition and any current or ongoing health care needs, including an extended hospital stay prior to discharge, specific medical procedures, medication, specialized equipment, or ongoing monitoring;</text> </paragraph> <paragraph num="(5)"> <text>Whether and when the newborn’s mother had prenatal care;</text> </paragraph> <paragraph num="(6)"> <text>The nature and extent of the mother’s current drug use;</text> </paragraph> <paragraph num="(7)"> <text>The extent to which the mother is responsive to the newborn’s needs and is involved with providing care;</text> </paragraph> <paragraph num="(8)"> <text>The extent of any limitation of the mother’s cognitive skills;</text> </paragraph> <paragraph num="(9)"> <text>The nature and extent of any history of mental illness; and</text> </paragraph> <paragraph num="(10)"> <text>Any additional information regarding:</text> <paragraph num="(a)"> <text>The nature and extent of the impact of the prenatal alcohol or controlled drug exposure on the mother’s ability to provide proper care and attention; and</text> </paragraph> <paragraph num="(b)"> <text>The nature and extent of the risk of harm to the newborn.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>A health care practitioner is not required to make a report under this section if the health care practitioner:</text> <paragraph num="(1)"> <text>Has knowledge that the head of an institution, a designee of the head, or another individual at that institution has made a report regarding the substance-exposed newborn;</text> </paragraph> <paragraph num="(2)"> <text>Has verified that, at the time of delivery, the mother was using a controlled drug as currently prescribed for the mother by a licensed health care practitioner; or</text> </paragraph> <paragraph num="(3)"> <text>Has verified that, at the time of delivery, the presence of the controlled drug was consistent with a prescribed medical or drug treatment administered to the mother or the newborn.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The provisions of §C of this regulation do not relieve the health care practitioner of the obligation as a mandated reporter to make a report to the local department if the health care practitioner has reason to believe that the substance-exposed newborn has been abused or neglected.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Receiving Reports of Substance-Exposed Newborns."> <text>Within 48 hours after receiving a report of a substance-exposed newborn, the local department shall:</text> <paragraph num="A."> <text>See the newborn in person;</text> </paragraph> <paragraph num="B."> <text>Consult with a health care practitioner with knowledge of the newborn’s condition and the effects of any prenatal alcohol or controlled drug exposure; and</text> </paragraph> <paragraph num="C."> <text>Attempt to interview the newborn’s mother and any other individual responsible for care of the newborn.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Assessment."> <paragraph num="A."> <text>Promptly after receiving a report, the local department shall assess the safety of, and risk of harm to, the newborn to determine whether any further intervention is necessary.</text> </paragraph> <paragraph num="B."> <text>The assessment may include but is not limited to consideration of the following:</text> <paragraph num="(1)"> <text>Prior child protective services involvement;</text> </paragraph> <paragraph num="(2)"> <text>The mother’s prior delivery of a substance-exposed newborn;</text> </paragraph> <paragraph num="(3)"> <text>The nature and extent of mother’s alcohol and controlled drug use and treatment history;</text> </paragraph> <paragraph num="(4)"> <text>The mother’s level of cooperation and willingness to address concerns;</text> </paragraph> <paragraph num="(5)"> <text>The extent and availability of the newborn’s family or other individuals to assist with caregiving and the provision of other support;</text> </paragraph> <paragraph num="(6)"> <text>Evidence of preparations for the newborn’s birth;</text> </paragraph> <paragraph num="(7)"> <text>Availability of stable housing with no apparent safety or health hazards; and</text> </paragraph> <paragraph num="(8)"> <text>The nature and extent of drug use in the home.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If, after the assessment, intervention is necessary, the local department shall:</text> <paragraph num="(1)"> <text>Develop a plan of safe care for the newborn;</text> </paragraph> <paragraph num="(2)"> <text>Refer the family for appropriate services including alcohol or controlled drug treatment; and</text> </paragraph> <paragraph num="(3)"> <text>As necessary, develop a plan to monitor the safety of the newborn and the family’s participation in appropriate services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Scope."> <text>Reports made under this chapter do not create a presumption that a child has been or will be abused or neglected.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §5-704.2, Annotated Code of Maryland(Federal Authority: U.S.C. 42 §5106b)</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 23, 2013 (40:25 Md. R. 2067)</annotation> </annotations> </chapter> <chapter num="09" heading="Kinship Care Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>This chapter establishes the requirements, rights, and responsibilities of kinship caregivers and local departments.</text> </paragraph> <paragraph num="B."> <text>The primary purposes of these regulations are to:</text> <paragraph num="(1)"> <text>Prioritize and support the placement of children in care with relatives, kin, or other individuals who have a close relationship to a child in care or the child in care’s family;</text> </paragraph> <paragraph num="(2)"> <text>Establish standards to license and compensate kinship caregivers for children in care;</text> </paragraph> <paragraph num="(3)"> <text>Establish a standard that local departments place children in care with kinship caregivers who will provide the children in care with safe, nurturing, and trauma-informed environments where their connections with family are supported and maintained;</text> </paragraph> <paragraph num="(4)"> <text>Reduce placement disruptions through well-supported kinship care; and</text> </paragraph> <paragraph num="(5)"> <text>Provide a structured framework for kinship caregivers to collaborate in parenting the child in care, offer mentorship to the child in care's parents or guardians, and actively participate in the reunification and permanency planning process.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abuse” means:</text> <paragraph num="(a)"> <text>Child abuse as defined in Family Law Article, §5-701, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>Sexual abuse of a child as defined in Family Law Article, §5-701, Annotated Code of Maryland, whether or not a child sustains physical injuries.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Adoption” means the legal proceeding by which an individual becomes the child of an adoptive family and has all the legal rights and privileges to which a child born to that family would be entitled.</text> </paragraph> <paragraph num="(4)"> <text>“Case plan” has the meaning stated in COMAR 07.02.11</text> </paragraph> <paragraph num="(5)"> <text>“Child” means an individual under age 18.</text> </paragraph> <paragraph num="(6)"> <text>“Child in care” means a child or young adult for whom the local department has responsibility for placement, care, custody, or guardianship.</text> </paragraph> <paragraph num="(7)"> <text>“Child in care’s family” means the child in care’s birth family, adoptive family, or legal guardians.</text> </paragraph> <paragraph num="(8)"> <text>“CPS” means the child protective services unit that responds to reports of suspected child abuse or neglect pursuant to Family Law Article §5-701 et. seq.</text> </paragraph> <paragraph num="(9)"> <text>“Day” means a calendar day unless otherwise specified.</text> </paragraph> <paragraph num="(10)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(11)"> <text>“Family” means the basic family unit consisting of one or more adults and children related by blood, marriage, adoption, legal guardianship, or domestic partnership as that term is defined in Health General Article, §6-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(12)"> <text>“Household” means the location where the applicant or licensed kinship caregiver resides.</text> </paragraph> <paragraph num="(13)"> <text>“Household member” means an individual who lives in or is regularly present in a household.</text> </paragraph> <paragraph num="(14)"> <text>“Kin” means an individual who is related to the child through blood or marriage, adoption, tribal law or custom, or cultural custom or practice; or an individual who is unrelated to the child, but has a strong familial or significant bond with the child, or is a person identified by the child’s parent.</text> </paragraph> <paragraph num="(15)"> <text>“Kinship care” means continuous 24-hour care and supportive services provided for a child in care placed in the home of a kinship caregiver.</text> </paragraph> <paragraph num="(16)"> <text>“Kinship caregiver” means an individual who is at least 18 years old and with whom a child in care may be placed for temporary or long–term care; and</text> <paragraph num="(a)"> <text>Is related to a child in care through blood or marriage, adoption, tribal law or custom, or cultural custom or practice; and</text> </paragraph> <paragraph num="(b)"> <text>If not related as in (a) of this subsection, has a strong familial or other significant bond to such child, or is a person identified by the child’s parent.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Kinship resource home” means the residence of an individual or individuals who are licensed as a kinship caregiver.</text> </paragraph> <paragraph num="(18)"> <text>“Licensed” means approved by a local department as a kinship caregiver and a resource for custody and guardianship or adoption of a child in care.</text> </paragraph> <paragraph num="(19)"> <text>“Local department” means a department of social services in a county, Baltimore City, or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(20)"> <text>“Local director” means the director of a local department.</text> </paragraph> <paragraph num="(21)"> <text>“Monthly care stipend” means financial support that a local department provides a kinship caregiver to assist them with caring for a child in care placed in the home.</text> </paragraph> <paragraph num="(22)"> <text>“Neglect” means child neglect as defined in Family Law Article, §5-701, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(23)"> <text>“Out-of-home care” means out-of-home placement and the monitoring of and services provided to a child in aftercare following a child’s out-of-home placement.</text> </paragraph> <paragraph num="(24)"> <text>“Out-of-home placement” means a living arrangement for a child in care, including foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(25)"> <text>“Parent” means the legal mother or father of a child or young adult whose rights have not been terminated or a legal guardian other than a local department.</text> </paragraph> <paragraph num="(26)"> <text>“Permanency plan” means a plan specifying where and with whom a child in care will live and the proposed legal relationship between the child in care and the temporary or permanent caregivers.</text> </paragraph> <paragraph num="(27)"> <text>“Regularly present in the household” means visiting or staying in a home with sufficient frequency to make an individual a significant part of the household.</text> </paragraph> <paragraph num="(30)"> <text>“Secondhand smoke” means a complex mixture of gasses and particles that includes:</text> <paragraph num="(a)"> <text>Sidestream smoke, that is, smoke from a burning cigarette, cigar, or pipe; and</text> </paragraph> <paragraph num="(b)"> <text>Exhaled mainstream smoke.</text> </paragraph> </paragraph> <paragraph num="(31)"> <text>“Worker” means a local department staff person assigned to work with and support a kinship caregiver or a child in care.</text> </paragraph> <paragraph num="(32)"> <text>“Young adult” means an individual 18 years old or older but not yet 21.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Requirements for Kinship Resource Home Licensing."> <paragraph num="A."> <text>Background Clearance. Before or at the time of placing a child in care with a kinship caregiver, the local department shall:</text> <paragraph num="(1)"> <text>Review the following for any kinship caregiver or adult household member:</text> <paragraph num="(a)"> <text>Child protective services records;</text> </paragraph> <paragraph num="(b)"> <text>State and national sex offender registries; and</text> </paragraph> <paragraph num="(c)"> <text>Maryland Judiciary Case Search;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Require the kinship caregiver and all household members 18 years old or older to apply within 5 business days for a State and federal fingerprint-based criminal background clearance at location(s) provided by the local department and at no cost to the caregiver or other adults in the home;</text> </paragraph> <paragraph num="(3)"> <text>Ask if any adult in the home has lived out of state in the last 5 years. If yes, the local department shall request documentation from the other state’s state-maintained child abuse and neglect registry; and</text> </paragraph> <paragraph num="(4)"> <text>As soon as they become available, review the results of:</text> <paragraph num="(a)"> <text>Child protective services clearances;</text> </paragraph> <paragraph num="(b)"> <text>State and federal fingerprint-based criminal background clearance; and</text> </paragraph> <paragraph num="(c)"> <text>Out-of-state CPS clearances from any state that a kinship caregiver or household member 18 years old or older has lived within the prior 5 years to determine whether that individual has been found responsible for child abuse or neglect.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Disqualifiers. The local department may not license any home in which an adult in the household:</text> <paragraph num="(1)"> <text>Has a felony conviction for:</text> <paragraph num="(a)"> <text>Child abuse or neglect;</text> </paragraph> <paragraph num="(b)"> <text>Spousal abuse;</text> </paragraph> <paragraph num="(c)"> <text>A crime against a child or children, including child pornography;</text> </paragraph> <paragraph num="(d)"> <text>A crime of violence as enumerated in Criminal Law Article, § 14-101, Annotated Code of Maryland, including rape, sexual assault, or homicide, but not including other physical assault or battery; or</text> </paragraph> <paragraph num="(e)"> <text>Human trafficking; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Has had a felony conviction in the prior 5 years for:</text> <paragraph num="(a)"> <text>Physical assault;</text> </paragraph> <paragraph num="(b)"> <text>Battery; or</text> </paragraph> <paragraph num="(c)"> <text>A drug-related offense.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Assessment. Before or at the time of placing a child in care with a kinship caregiver, the local department shall conduct a visit at the home of the kinship caregiver to assess the kinship caregiver and their home using the Kinship Caregiver and Home Assessment approved by the Administration to:</text> <paragraph num="(1)"> <text>Assess the caregiver’s willingness and ability to work with the local department and the child’s family, and to provide for the child in care’s physical, medical, mental health, and educational needs;</text> </paragraph> <paragraph num="(2)"> <text>Provide an individualized assessment and objective facts to determine whether the kinship caregiver can meet the physical and mental health needs of the child in care, with consideration of the need for additional support, or reasonable accommodations, or a reasonable modification of policies, practices, or procedures, and including the nature, duration, and severity of a risk to the child, and the likelihood that potential injury to the child will occur. The assessment may not be based on stereotypes or generalizations.</text> </paragraph> <paragraph num="(3)"> <text>Assess the health and safety of the home to include the condition of the home, fire safety, window covering safety, water safety, storage of firearms, and other items potentially dangerous to children;</text> </paragraph> <paragraph num="(4)"> <text>Ensure the kinship caregiver provides a safe sleeping arrangement for the child in care, which may include a bunk bed, trundle bed, or another arrangement the local department deems appropriate, taking into account the age and abilities of the child in car; and.</text> </paragraph> <paragraph num="(5)"> <text>Identify any endangering health or safety concerns and discuss the concerns with the kinship caregiver to:</text> <paragraph num="(a)"> <text>Create a plan with the kinship caregiver on how the local department will assist and support the kinship caregiver in addressing the health and safety concerns, including, as appropriate, identifying and providing auxiliary aids or services or making reasonable modifications to policies, practices, or procedures without jeopardizing the safety of the child in care;</text> </paragraph> <paragraph num="(b)"> <text>Conduct a follow-up inspection as necessary to determine whether the kinship caregiver has addressed the health and safety concerns or if providing auxiliary aids, services, modifications to policies, practices or procedures, or additional support is needed; and</text> </paragraph> <paragraph num="(c)"> <text>Evaluate whether the child in care can remain safely in the home while the kinship caregiver is addressing the concerns.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Emergency Placement. If, due to emergency circumstances or time constraints, the local department cannot complete the Kinship Caregiver and Home Assessment before or at the time of placement, a worker shall:</text> <paragraph num="(1)"> <text>Ensure there are no conditions that would render the child in care unsafe until the local department can complete the assessment; and</text> </paragraph> <paragraph num="(2)"> <text>Schedule and conduct a home visit within 5 calendar days from the day of placement, to complete the Kinship Caregiver and Home Assessment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Medical and Mental Health Conditions. If, after an individualized assessment, the local department has established with objective evidence that a kinship caregiver, family member of the caregiver, or household member has a medical or mental health condition that poses a significant risk to the health or safety of the child in care that cannot be improved by a reasonable accommodation or reasonable modification to policies, practices, or procedures, the local department shall request that the kinship caregiver, family member of the caregiver, or household member:</text> <paragraph num="(1)"> <text>Have a medical or mental health examination of a general or specific nature as directed by the local department; and</text> </paragraph> <paragraph num="(2)"> <text>Provide documentation from the examining healthcare provider stating that the medical or mental health condition is not likely to prevent the child in care from receiving care and attention in the home and is not communicable, or harmful to the child in care, or</text> </paragraph> <paragraph num="(3)"> <text>Identify auxiliary aids or services that improve safety concerns.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Monthly Care Stipend. As soon as a worker has identified a kinship caregiver with whom to place a child in care, the worker shall take all steps necessary to ensure that the kinship caregiver receives a monthly care stipend starting on the date of placement and for the duration of the placement.</text> </paragraph> <paragraph num="G."> <text>Licensing.</text> <paragraph num="(1)"> <text>When a local department has determined that the kinship caregiver, any adult household member, and the kinship resource home have met the requirements of this chapter, the kinship caregiver shall be deemed fully licensed to provide care for any child in care who is identified as kin and may be an adoptive resource, or eligible for custody and guardianship of the child in care, without the need for additional licensing;</text> </paragraph> <paragraph num="(2)"> <text>An individual shall be at least 18 years old to be licensed as a kinship caregiver;</text> </paragraph> <paragraph num="(3)"> <text>An individual licensed under this chapter as a licensed kinship caregiver is dually licensed for both foster care and adoption; and</text> </paragraph> <paragraph num="(4)"> <text>The local department will provide the kinship caregiver with a written license.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Child Care and Education in Kinship Resource Homes."> <paragraph num="A."> <text>Kinship Caregivers Who Provide Child Care.</text> <paragraph num="(1)"> <text>If a kinship caregiver provides informal child care for children not living in the home, the local department shall assess the impact that this may have on the kinship caregiver’s ability to provide for the physical, medical, mental health and educational needs of the child in care.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall inform kinship caregivers licensed by the Maryland Office of Child Care of the need to notify the Maryland Office of Child Care of their intent to be licensed kinship caregivers.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Plans for Child Care and Alternative Supervision.</text> <paragraph num="(1)"> <text>If a kinship caregiver requires child care services for a child in care while the kinship caregiver is employed or in school:</text> <paragraph num="(a)"> <text>The kinship caregiver shall discuss the child care plan with the local department and obtain local department approval for the plan; and</text> </paragraph> <paragraph num="(b)"> <text>The child care provider shall be certified by the Maryland State Department of Education Office of Child Care or approved by another agency that provides child care services consistent with the licensing standards of the Maryland Department of Education Office of Child Care, unless the local department approves a plan for informal child care.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Nothing in this section precludes a kinship caregiver from arranging appropriate child care on an occasional basis for a child in care.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Education.</text> <paragraph num="(1)"> <text>Homeschooling. Kinship caregivers:</text> <paragraph num="(a)"> <text>May not homeschool children in care without court approval;</text> </paragraph> <paragraph num="(b)"> <text>Shall utilize a homeschool program approved by Maryland State Department of Education; and</text> </paragraph> <paragraph num="(c)"> <text>Shall provide homeschool progress reports at a frequency established by the local department or the court.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Private or Parochial Schooling.</text> <paragraph num="(a)"> <text>A kinship caregiver shall get approval from the local department or the child in care’s parents or guardians before enrolling a child in care in a private or parochial school unless otherwise ordered by the court.</text> </paragraph> <paragraph num="(b)"> <text>If a local department, the court, or the child in care’s parents or guardians approve a child in care’s enrollment in a private or parochial school, the local department:</text> <paragraph num="(i)"> <text>May not pay any costs for tuition, books, or any other costs associated with a child in care enrolled in an accredited private or parochial school; and</text> </paragraph> <paragraph num="(ii)"> <text>May not supplement the monthly care stipend to pay these costs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Enrollment. When a child who comes into care is already enrolled in an accredited private or parochial school, the kinship caregiver shall enroll the child in a public school unless the kinship caregiver, with the permission of the local department, the court, or the child’s parents or guardians, assumes financial responsibility for the child’s continued enrollment in the private or parochial school or the parents or guardians continue to financially provide for the education.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Denial of License."> <text>The local department may decline to license a kinship caregiver if:</text> <paragraph num="A."> <text>The kinship caregiver, an adult household member or the kinship resource home cannot or will not meet the requirements of this chapter;</text> </paragraph> <paragraph num="B."> <text>The local department determines that the kinship caregiver knowingly reported false information having a substantial bearing on the licensing of the home;</text> </paragraph> <paragraph num="C."> <text>The local department has previously denied or revoked the kinship caregiver’s license, unless the local department is satisfied that the kinship caregiver has corrected the condition that was the basis for the denial or revocation;</text> </paragraph> <paragraph num="D."> <text>The kinship caregiver prevents the local department from completing its licensing responsibilities;</text> </paragraph> <paragraph num="E."> <text>The kinship caregiver or adult household member has been convicted of a crime identified in Regulation .03B of this chapter;</text> </paragraph> <paragraph num="F."> <text>An evaluation of criminal convictions other than those identified in Regulation .03B of this chapter indicates behavior harmful to children, taking into consideration all relevant factors, including the relationship of the crime to the capacity to care for children;</text> </paragraph> <paragraph num="G."> <text>Based on facts substantiated by objective evidence and taking into account the age and abilities of the child in care, the local department concludes a kinship caregiver cannot provide for the child in care’s physical, medical, mental health and educational needs because of:</text> <paragraph num="(1)"> <text>A kinship caregiver or adult household member’s history of child abuse and neglect findings;</text> </paragraph> <paragraph num="(2)"> <text>Substance or alcohol misuse;</text> </paragraph> <paragraph num="(3)"> <text>Physical or mental health conditions; or</text> </paragraph> <paragraph num="(4)"> <text>A condition or combination of conditions that cannot be improved and prevent the kinship caregiver from providing for the child in care’s physical, emotional, medical, or educational needs.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Before issuing any denial, the local department shall provide a secondary review process in accordance with policy established by the Administration. This process shall include:</text> <paragraph num="(1)"> <text>Assessing the licensing materials to ensure compliance with the licensing requirements stipulated in this chapter and addressing any identified areas of concern; and</text> </paragraph> <paragraph num="(2)"> <text>Evaluating the proposed grounds for the proposed denial to determine whether the evidence substantiates the local department’s decision, with particular emphasis on determining that the safety of the child in care would be compromised.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Review of a Kinship Resource Home."> <paragraph num="A."> <text>A local department shall review each kinship caregiver and home:</text> <paragraph num="(1)"> <text>Annually; or</text> </paragraph> <paragraph num="(2)"> <text>If there are significant changes in the lives of the kinship caregiver or household, discuss the significant change and determine if a review is necessary. Significant changes may include:</text> <paragraph num="(a)"> <text>Illness or death of a household member;</text> </paragraph> <paragraph num="(b)"> <text>Marital problems or significant conflict in the household;</text> </paragraph> <paragraph num="(c)"> <text>A move to a new residence;</text> </paragraph> <paragraph num="(d)"> <text>Suspected abuse or neglect in the home; and</text> </paragraph> <paragraph num="(e)"> <text>Changes in family composition due to individuals leaving or joining the household, marriage, separation, divorce, or another occurrence.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>In an annual review, the local department shall:</text> <paragraph num="(1)"> <text>Conduct at least one home visit to determine continuing compliance with this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Review child protective services records, criminal background records, state and national sex offender registries, and the results of a search in the Maryland Judiciary Case Search for the kinship caregiver and all household members 18 years old or older; and</text> </paragraph> <paragraph num="(3)"> <text>Meet with the kinship caregiver to discuss the prior year and concerns and needs of the kinship caregiver.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In any review under this regulation, the local department shall:</text> <paragraph num="(1)"> <text>Conduct a kinship caregiver assessment of any new kinship caregiver who has not previously had an assessment as required by this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Require that a new kinship caregiver or household member 18 or older apply within 5 business days for a State and federal fingerprint-based criminal background clearance and consent to a child abuse and neglect clearance;</text> </paragraph> <paragraph num="(3)"> <text>When applicable, require that:</text> <paragraph num="(a)"> <text>Any new kinship caregiver has a medical examination if requested by the local department for a reason set forth in Regulation .03E of this chapter:</text> </paragraph> <paragraph num="(b)"> <text>Any new kinship caregiver sign the required forms and a Resource Parent and Kinship Caregiver Agreement;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Identify any circumstances or conditions that may affect continued placement of the child in care with the kinship caregiver and any other matters having a bearing on the child in care’s physical, emotional, medical, or educational needs; and</text> </paragraph> <paragraph num="(5)"> <text>Identify resources and develop a plan to address and resolve any outstanding health or safety concerns by an agreed-upon date.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A worker shall notify the kinship caregiver in writing within 30 days of completing the review of the kinship caregiver’s license status.</text> </paragraph> <paragraph num="E."> <text>A kinship caregiver license can be revoked or suspended for any violation of a regulation in this chapter.</text> </paragraph> <paragraph num="F."> <text>If the kinship caregiver moves to a new residence, the local department shall assess the home by completing a new Kinship Caregiver and Home Assessment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Local Department Responsibility to Kinship Caregivers."> <text>A local department shall:</text> <paragraph num="A."> <text>Provide individualized case-by-case safety assessments consistent with facts and objective evidence; and apply legitimate requirements necessary to meet the physical, emotional, medical, or educational needs of the child in care that are not based on stereotypes or generalizations; and provide a reasonable modification of policies, practices, or procedures, or auxiliary aids or services to ensure an equal opportunity to be licensed as a kinship caregiver;</text> </paragraph> <paragraph num="B."> <text>Help kinship caregivers understand their rights and responsibilities;</text> </paragraph> <paragraph num="C."> <text>Consistent with Regulation .08A of this chapter, provide the kinship caregivers with all information that is available about the child in care and the reason the local department took the child into care;</text> </paragraph> <paragraph num="D."> <text>Advise the kinship caregiver about medical requirements regarding children in care;</text> </paragraph> <paragraph num="E."> <text>Provide the kinship caregiver with a health passport for each child in care placed in the home and determine the kinship caregiver’s role in health care and educational decision-making;</text> </paragraph> <paragraph num="F."> <text>Maintain regular contact with the kinship caregiver and the child in care;</text> </paragraph> <paragraph num="G."> <text>Provide appropriate supportive services that will enable the kinship caregiver to meet the unique needs of the child in care;</text> </paragraph> <paragraph num="H."> <text>Respond as soon as possible or provide appropriate crisis response contacts for crisis situations that may arise from the child's placement in the kinship resource home;</text> </paragraph> <paragraph num="I."> <text>Upon placement, initiate a monthly care stipend for the kinship caregiver, explain the initial clothing allowance and how to obtain payment or reimbursement for allowable expenditures made to meet the needs of the child in care, including child care;</text> </paragraph> <paragraph num="J."> <text>Inform the kinship caregiver of any requirements in the service plan that would directly affect a child in care;</text> </paragraph> <paragraph num="K."> <text>Inform the kinship caregiver of the child in care’s permanency plan, including family finding efforts, keep them updated as to the progress of that plan, and give the kinship caregiver the ability to provide input as to the plan;</text> </paragraph> <paragraph num="L."> <text>Obtain the agreement of the kinship caregiver for any visitation plan that involves the use of the kinship caregiver’s home or requires the kinship caregiver to transport the child in care, with attempts made to balance the kinship caregiver’s right to privacy with the right of the parents or guardians to visit the child; and</text> </paragraph> <paragraph num="M."> <text>Assist the kinship caregiver in preparation for the separation of the child from out-of-home care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Rights of a Kinship Caregiver."> <paragraph num="A."> <text>An individualized assessment consistent with facts and objective evidence and an equal opportunity to be licensed as a kinship caregiver.</text> </paragraph> <paragraph num="B."> <text>Information About a Child in Care. Before a local department places a child in care and upon learning new information, the worker shall provide the kinship caregiver with all known information about the child’s medical, mental health, behavioral, educational, social, and emotional background, including the reason the child in care entered care and any change in the case plan. Information about the child's family that may be privileged or confidential may not be disclosed.</text> </paragraph> <paragraph num="C."> <text>Monthly Care Stipend. Upon placement, the kinship caregiver has a right to a timely monthly care stipend, an initial clothing allowance if this is the child in care’s first placement, and timely reimbursement for allowable expenditures made to meet the child in care’s needs, including child care.</text> </paragraph> <paragraph num="D."> <text>Notice of Court Hearings and Meetings. Except for meetings covered by attorney-client privilege, or meetings when confidential information about the parents or legal guardians is discussed, the worker shall advise the kinship caregiver of:</text> <paragraph num="(1)"> <text>The date and time of, and when applicable, right to participate in, family team decision meetings and educational or mental health team meetings regarding a child in care placed in the kinship resource home;</text> </paragraph> <paragraph num="(2)"> <text>Unless waived for good cause, at least 10 days before scheduled court proceedings, the date and time of any scheduled court hearing;</text> </paragraph> <paragraph num="(3)"> <text>The right to be heard at court hearings;</text> </paragraph> <paragraph num="(4)"> <text>Recommendations the local department will make in court regarding the child in care’s permanency plan, placement, or visitation; and</text> </paragraph> <paragraph num="(5)"> <text>Decisions made by the local department and court regarding a child in care placed in the kinship resource home.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Advance Notice of Removal. Except as waived by court order or when the local department determines that a child in care is at imminent risk of harm, the local department shall give the kinship caregiver reasonable written notice of plans to remove the child from the kinship resource home.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Responsibilities of a Kinship Caregiver."> <paragraph num="A."> <text>Responsibilities to a Child in Care. A kinship caregiver shall:</text> <paragraph num="(1)"> <text>Participate in the child in care’s physical health, mental health, and dental health care, including documenting every healthcare visit in the child in care’s health passport and advising the child in care’s worker;</text> </paragraph> <paragraph num="(2)"> <text>Participate in the child in care's educational process;</text> </paragraph> <paragraph num="(3)"> <text>Provide supervision and guidance appropriate to the child in care’s age and developmental level;</text> </paragraph> <paragraph num="(4)"> <text>Provide daily essentials that are required for the health, comfort, and personal care of a child in care;</text> </paragraph> <paragraph num="(5)"> <text>Help the child in care cope with any anxiety of being away from the child in care’s family or guardians and promote the child in care's self-esteem and positive self-image;</text> </paragraph> <paragraph num="(6)"> <text>Respect the child in care and the child in care's family and kin;</text> </paragraph> <paragraph num="(7)"> <text>Whenever possible engage and partner with the child in care’s family and kin;</text> </paragraph> <paragraph num="(8)"> <text>Be sensitive to and respect the child in care's individual needs, tastes, and values, and support the child in care's religious beliefs, cultural customs, sexual orientation, gender identity and expression;</text> </paragraph> <paragraph num="(9)"> <text>Involve the child in care in family activities;</text> </paragraph> <paragraph num="(10)"> <text>Establish clear expectations for and limits on behavior;</text> </paragraph> <paragraph num="(11)"> <text>Provide or arrange transportation to appointments, extracurricular activities, employment, social, and cultural events;</text> </paragraph> <paragraph num="(12)"> <text>Support the child in care in understanding their permanency plan and any move from the kinship resource home;</text> </paragraph> <paragraph num="(13)"> <text>Provide an environment free from exposure to secondhand smoke for children in care; and</text> </paragraph> <paragraph num="(14)"> <text>Protect confidential information regarding a child in care and their family.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Responsibilities to a Child in Care's Family. A kinship caregiver shall:</text> <paragraph num="(1)"> <text>Assist the local department in maintaining and improving the child in care's relationship with the child in care’s family and support this relationship by helping with family visits, which may include visits in the kinship resource home;</text> </paragraph> <paragraph num="(2)"> <text>Maintain an attitude of respect and understanding towards the child in care’s parents or legal guardians;</text> </paragraph> <paragraph num="(3)"> <text>Provide regular updates and information about the child in care's life; and</text> </paragraph> <paragraph num="(4)"> <text>Serve as a role model for the child in care’s parents or legal guardians.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Responsibilities to the Local Department. A kinship caregiver shall:</text> <paragraph num="(1)"> <text>Work as a team member in assessing a child in care's strengths and needs, and implementing the child in care's case plan;</text> </paragraph> <paragraph num="(2)"> <text>Update the local department on the child in care's development and adjustment;</text> </paragraph> <paragraph num="(3)"> <text>Attend case reviews and meetings as requested by the local department;</text> </paragraph> <paragraph num="(4)"> <text>Immediately notify the local department of changes within the kinship caregiver’s family, such as:</text> <paragraph num="(a)"> <text>Employment and child care arrangements;</text> </paragraph> <paragraph num="(b)"> <text>Composition of the household;</text> </paragraph> <paragraph num="(c)"> <text>Address, telephone number, and email address;</text> </paragraph> <paragraph num="(d)"> <text>Health status; and</text> </paragraph> <paragraph num="(e)"> <text>Stressful conditions that may affect the child in care.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Provide at least 30 days notice when requesting a child in care be moved except in circumstances that immediately affect the child in care or resource family’s health or safety;</text> </paragraph> <paragraph num="(6)"> <text>Report any suspected incidence of child physical or sexual abuse or neglect to the local department as soon as the incident becomes known to the kinship caregiver;</text> </paragraph> <paragraph num="(7)"> <text>Notify the local department if a child in care runs away or otherwise cannot be located; and</text> </paragraph> <paragraph num="(8)"> <text>Notify the local department of any criminal charges, investigations, or findings related to any crime committed by a household member, as identified in Regulation .03B of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Behavior Management of Children in Care."> <paragraph num="A."> <text>The local department shall provide kinship caregivers with developmentally appropriate and trauma-responsive resources to manage the behaviors of children in care, including behavior management methods, and connect the kinship caregiver with community programs to address concerning behaviors.</text> </paragraph> <paragraph num="B."> <text>Kinship caregivers shall establish clear expectations for behavior and understand and manage challenging behaviors in a trauma-responsive manner, rewarding good behavior.</text> </paragraph> <paragraph num="C."> <text>Only a kinship caregiver or other adult caregiver approved by the local department and known to the children in care may discipline children in care.</text> </paragraph> <paragraph num="D."> <text>Kinship caregivers may only physically restrain a child in care to protect the child in care from self-injury or from injuring others.</text> </paragraph> <paragraph num="E."> <text>Prohibited punishments include:</text> <paragraph num="(1)"> <text>Using corporal punishment that includes spanking, shaking, physical hitting, or any other type of physical punishment, no matter how inflicted;</text> </paragraph> <paragraph num="(2)"> <text>Requiring physical exercises such as running laps or performing pushups;</text> </paragraph> <paragraph num="(3)"> <text>Forcing a child in care to assume or hold an uncomfortable position, such as squatting or bending, or to repeat physical movements;</text> </paragraph> <paragraph num="(4)"> <text>Confining a child in care in a locked room;</text> </paragraph> <paragraph num="(5)"> <text>Using mechanical or chemical restraints;</text> </paragraph> <paragraph num="(6)"> <text>Making remarks that belittle or ridicule a child in care or a child in care's family;</text> </paragraph> <paragraph num="(7)"> <text>Denying essential program services, such as not taking a child in care to a planned appointment for educational, psychiatric, or psychological services;</text> </paragraph> <paragraph num="(8)"> <text>Withholding visitation or communication with the child in care’s family;</text> </paragraph> <paragraph num="(9)"> <text>Withholding meals, clothing, or bedding, or disrupting a child in care’s sleep; and</text> </paragraph> <paragraph num="(10)"> <text>Threatening to have a child in care removed from the home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Investigations of Abuse or Neglect in Kinship Resource Homes."> <paragraph num="A."> <text>Initial Notification. If the local department receives a report of suspected abuse or neglect and initiates an investigation, the local department shall;</text> <paragraph num="(1)"> <text>Notify the kinship caregiver that a report of abuse or neglect has been made.</text> </paragraph> <paragraph num="(2)"> <text>Notify the parents or guardians of any child in care living in the kinship resource home and the child in care’s attorney.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Investigation.</text> <paragraph num="(1)"> <text>The CPS unit of a local department shall respond to the report of abuse or neglect as required by COMAR 07.02.07.</text> </paragraph> <paragraph num="(2)"> <text>An allegation of abuse or neglect in a kinship resource home does not require the automatic removal of children in care placed in the kinship resource home.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall assess and determine whether it is in the best interests of any children in care placed in the kinship resource home to remain in the kinship resource home pending completion of the investigation.</text> </paragraph> <paragraph num="(4)"> <text>A local department staff member shall visit the kinship resource home at least weekly as long as any children in care remain in the home until the local department decides whether to continue the child in care’s placement with the kinship caregiver.</text> </paragraph> <paragraph num="(5)"> <text>A local department shall not place additional children in care in the home for care or respite care pending the outcome of the investigation and a decision by the local director or designee as to whether the child in care’s placement with the kinship caregiver will continue.</text> </paragraph> <paragraph num="(6)"> <text>The worker and kinship caregiver may take any necessary actions to ensure the safety of the alleged victim pending completion of the investigation, but shall not create a safety plan for children in care.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Continued Licensure of a Kinship Resource Home.</text> <paragraph num="(1)"> <text>Within 5 business days of completing the investigation, the local department shall determine whether the kinship caregiver, household members, and kinship resource home still meet the standards for a license and make a recommendation to the local director regarding continued licensure of the kinship caregiver.</text> </paragraph> <paragraph num="(2)"> <text>Within 5 business days after receiving the recommendation of the staff, the local director shall render a written decision as to the continued licensure of the kinship caregiver and whether any children in care removed from the kinship resource home may be returned.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall provide the written decision to the parents or guardians of any children in care living in the kinship resource home, the attorneys for those children in care, and the kinship caregiver.</text> </paragraph> <paragraph num="(4)"> <text>A copy of the local director's decision shall be forwarded to the Administration and uploaded into the electronic system of record of the kinship caregiver and any children in care placed in the home when the alleged abuse or neglect occurred.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Closing a Kinship Resource Home and Revoking a Kinship Caregiver’s License."> <paragraph num="A."> <text>Grounds. A local department may close a kinship resource home and revoke a kinship caregiver license for any of the following reasons:</text> <paragraph num="(1)"> <text>The child in care for whom the kinship caregiver was caring no longer lives in the home and is not expected to return within 6 months;</text> </paragraph> <paragraph num="(2)"> <text>The kinship caregiver has asked the local department to remove the child in care;</text> </paragraph> <paragraph num="(3)"> <text>On-going conditions or combination of conditions that cannot be improved and prevent the kinship caregiver from providing for the physical, medical, mental health, and educational needs of the child in care; and</text> </paragraph> <paragraph num="(4)"> <text>Misconduct in the kinship resource home, indicated abuse or neglect of a child in care, or other conditions that cannot be improved and pose an immediate threat to a child in care’s health or safety.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice of Closure and Revocation. The local department shall provide written notice of the decision to close the home and revoke the kinship caregiver’s license, including the action the local department will take, the grounds for the action, and a description of the kinship caregiver’s appeal rights.</text> </paragraph> <paragraph num="C."> <text>Removal of Children in Care upon Revocation. Upon deciding to revoke the license of a kinship caregiver, the local department shall immediately remove children in care placed in the home.</text> </paragraph> <paragraph num="D."> <text>Relicensure After Closure and Revocation. Once revoked, a local department may not restore a kinship caregiver’s license unless:</text> <paragraph num="(1)"> <text>The local department determines that the kinship caregiver's license was not revoked due to noncompliance with any regulation in this chapter and the kinship caregiver undergoes the relicensing process.</text> </paragraph> <paragraph num="(2)"> <text>There has been an appeal hearing decision favorable to the kinship caregiver; or</text> </paragraph> <paragraph num="(3)"> <text>The local director has given written approval for the relicensing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Appeal Procedure."> <paragraph num="A."> <text>Appeal Rights. A kinship caregiver aggrieved by a local department's decision to deny, suspend, or revoke a license may appeal under COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>Exclusive Jurisdiction of Courts. A kinship caregiver may not use these procedures to appeal a court’s decision or a decision that only a court can make.</text> </paragraph> <paragraph num="C."> <text>Expedited Appeal. A kinship caregiver who intends to adopt a child the local department has placed in the kinship caregiver’s home may appeal a local department’s decision to remove the child by advising the local department within 30 days of the removal.</text> <paragraph num="(1)"> <text>The local department shall notify the Office of Administrative Hearings of the appeal; and</text> </paragraph> <paragraph num="(2)"> <text>The Office of Administrative Hearings shall hold a hearing and issue a decision within 45 days of receiving the request.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Additional Hearing Rights Under COMAR 07.02.26. If a local department removes a child in care from a kinship resource home because of a child protective services finding, the local department shall advise the kinship caregiver of the rights of the alleged maltreater to request a hearing under COMAR 07.02.26 to challenge that finding.</text> </paragraph> </regulation> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 20, 2000 (27:5 Md. R. 581)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 16, 2012 (39:7 Md. R. 490)</annotation> <annotation type="History" subtype="Administrative History">New Regulations .01 — .13 adopted effective December 12, 2024 (51:24 Md. R. 1081)</annotation> </annotations> </chapter> <chapter num="10" heading="Youth Transitional Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of Youth Transitional Services is to prepare and assist youth to make the transition to successful adulthood. Services are designed to promote self-sufficiency and responsible living.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration.</text> </paragraph> <paragraph num="(2)"> <text>“Agency” means an organization licensed to provide transitional services to youth.</text> </paragraph> <paragraph num="(3)"> <text>“Benchmark” means specific strategies and actions that focus on preparing youth for independence.</text> </paragraph> <paragraph num="(4)"> <text>“Case manager” means the individual or agent of a local department or provider agency responsible for:</text> <paragraph num="(a)"> <text>Assisting in implementing the permanency plan; and</text> </paragraph> <paragraph num="(b)"> <text>Ensuring the provision of needed services to the youth.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Case plan” means a written description of the youth's needs and services to be provided to meet those needs as outlined in COMAR 07.02.11.</text> </paragraph> <paragraph num="(6)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Flexible funds” means transitional youth funds available to local departments for the purchase of goods and services necessary to support the objectives of the case plan when no other resource is available.</text> </paragraph> <paragraph num="(8)"> <text>“Foster care” means continuous 24-hour care and supportive services provided for a minor child placed by a child placement agency in an approved family home.</text> </paragraph> <paragraph num="(9)"> <text>“Independent living aftercare” means services provided to a former foster care youth who was in out-of-home placement on their 18th birthday but has not attained the age of 21 or who after attaining 16 years of age, left foster care for kinship guardianship or adoption.</text> </paragraph> <paragraph num="(10)"> <text>“Local department” means the local department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(11)"> <text>“Local department independent living coordinator” means the staff person within a local department responsible for coordination of independent living activities for youth within that jurisdiction.</text> </paragraph> <paragraph num="(12)"> <text>“Mentor” means an adult approved by the State or local government who has volunteered to act as a role model and provide positive guidance and support to youth in out-of-home placement.</text> </paragraph> <paragraph num="(13)"> <text>“Permanency plan” means a plan specifying:</text> <paragraph num="(a)"> <text>Where the youth shall live;</text> </paragraph> <paragraph num="(b)"> <text>With whom the youth shall live; and</text> </paragraph> <paragraph num="(c)"> <text>The proposed legal relationship between the youth and the permanent caretaker or caretakers.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Provider agency” means a licensed child placement agency.</text> </paragraph> <paragraph num="(15)"> <text>“Room and board” means a shared or independent living arrangement that includes food and shelter.</text> </paragraph> <paragraph num="(16)"> <text>“Semi-independent living” means a subsidized living arrangement for youth 16 to 21 years old receiving youth transitional services.</text> </paragraph> <paragraph num="(17)"> <text>“Semi-independent living arrangement” means an apartment, boarder arrangement, or other living arrangement approved by the local department, except that a local department may not approve an arrangement for housing in a transient or emergency-type facility, such as a rescue mission, nonresidential hotel, motel, adult shelter, or tourist home.</text> </paragraph> <paragraph num="(18)"> <text>“Service agreement” means a written plan that specifies:</text> <paragraph num="(a)"> <text>The youth transitional service goals for the youth;</text> </paragraph> <paragraph num="(b)"> <text>Tasks required to meet the needs of the youth;</text> </paragraph> <paragraph num="(c)"> <text>Those individuals responsible for completion of the tasks;</text> </paragraph> <paragraph num="(d)"> <text>The time frame for completion of the tasks; and</text> </paragraph> <paragraph num="(e)"> <text>Consent of all parties to the service agreement.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“State Independent Living Coordinator” means the individual who administers the Statewide services.</text> </paragraph> <paragraph num="(20)"> <text>“Strengths and needs assessment” means a written assessment identifying the youth's:</text> <paragraph num="(a)"> <text>Strengths;</text> </paragraph> <paragraph num="(b)"> <text>Weaknesses;</text> </paragraph> <paragraph num="(c)"> <text>Living skills;</text> </paragraph> <paragraph num="(d)"> <text>Employability; and</text> </paragraph> <paragraph num="(e)"> <text>Education level.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>“Successful adulthood” means when a youth exits the foster care system with the transitional skills to become self-sufficient as age and developmentally appropriate for the individual youth.</text> </paragraph> <paragraph num="(22)"> <text>“Youth advisory board” means a group of foster youth who provide input in the planning, design, and implementation of youth transitional activities and services.</text> </paragraph> <paragraph num="(23)"> <text>“Youth Transitional Services" means providing services and supervision to prepare youth for self-sufficiency after discharge from out-of-home placement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>To be eligible for youth transitional services, a youth shall be age 14 to 21 years old, committed to a local department or in out-of-home placement pursuant to a voluntary placement agreement.</text> </paragraph> <paragraph num="B."> <text>Youth 14 to 21 years old are eligible for age appropriate youth transitional services, regardless of the type of placement or permanency plan.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Program Requirements."> <paragraph num="A."> <text>Youth transitional services shall be made available to all eligible youth and shall include the following components:</text> <paragraph num="(1)"> <text>Assessment services;</text> </paragraph> <paragraph num="(2)"> <text>Service agreement;</text> </paragraph> <paragraph num="(3)"> <text>Case plan;</text> </paragraph> <paragraph num="(4)"> <text>Transition plan;</text> </paragraph> <paragraph num="(5)"> <text>Case management services; and</text> </paragraph> <paragraph num="(6)"> <text>Semi-independent living services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall promote youth participation in youth transitional services in order to encourage youth to accept responsibility for:</text> <paragraph num="(1)"> <text>Preparing for adulthood; and</text> </paragraph> <paragraph num="(2)"> <text>Making the transition from adolescence to successful adulthood.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Assessment Services."> <paragraph num="A."> <text>Youth who participate in youth transitional services shall have a strengths and needs assessment that identifies the youth's:</text> <paragraph num="(1)"> <text>Strengths and weaknesses;</text> </paragraph> <paragraph num="(2)"> <text>Independent living skills;</text> </paragraph> <paragraph num="(3)"> <text>Education level;</text> </paragraph> <paragraph num="(4)"> <text>Employability;</text> </paragraph> <paragraph num="(5)"> <text>Emotional and support systems;</text> </paragraph> <paragraph num="(6)"> <text>Documented disability or special needs;</text> </paragraph> <paragraph num="(7)"> <text>Financial resources;</text> </paragraph> <paragraph num="(8)"> <text>Housing needs; and</text> </paragraph> <paragraph num="(9)"> <text>Life goals, including such topics as:</text> <paragraph num="(a)"> <text>Occupation;</text> </paragraph> <paragraph num="(b)"> <text>Housing;</text> </paragraph> <paragraph num="(c)"> <text>Family life; and</text> </paragraph> <paragraph num="(d)"> <text>Health care decisions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The assessment shall be used as a tool for the youth and the caseworker to develop specific tasks:</text> <paragraph num="(1)"> <text>To move the youth towards the goal of self-sufficiency; and</text> </paragraph> <paragraph num="(2)"> <text>Which may be included in the youth's service agreement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A safety assessment shall be conducted in accordance with the safety assessment established by the Department.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Benchmarks."> <paragraph num="A."> <text>The caseworker shall consult with youth beginning at the age of 14 to establish appropriate benchmarks.</text> </paragraph> <paragraph num="B."> <text>Individual benchmarks shall be established in the following areas:</text> <paragraph num="(1)"> <text>Education;</text> </paragraph> <paragraph num="(2)"> <text>Employment;</text> </paragraph> <paragraph num="(3)"> <text>Health and mental health;</text> </paragraph> <paragraph num="(4)"> <text>Housing;</text> </paragraph> <paragraph num="(5)"> <text>Financial literacy and resources; and</text> </paragraph> <paragraph num="(6)"> <text>Family and friends support.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Benchmarks shall be reviewed at least every 180 days.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Case Plan."> <paragraph num="A."> <text>Youth who participate in youth transitional services shall have a case plan as described in COMAR 07.02.11.</text> </paragraph> <paragraph num="B."> <text>In addition to the components required by COMAR 07.02.11, the case plan shall include:</text> <paragraph num="(1)"> <text>The youth's strength and needs assessment;</text> </paragraph> <paragraph num="(2)"> <text>A description of the youth's current living arrangements;</text> </paragraph> <paragraph num="(3)"> <text>Educational placement;</text> </paragraph> <paragraph num="(4)"> <text>Health care status;</text> </paragraph> <paragraph num="(5)"> <text>Documentation of special needs;</text> </paragraph> <paragraph num="(6)"> <text>A personal budget;</text> </paragraph> <paragraph num="(7)"> <text>Benchmarks;</text> </paragraph> <paragraph num="(8)"> <text>A signed service agreement; and</text> </paragraph> <paragraph num="(9)"> <text>A discussion of progress made by the youth towards the goal or goals identified in the youth transitional services agreement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Service Agreement and Transition Plan."> <paragraph num="A."> <text>Youth who participate in youth transitional services shall have a service agreement as described in COMAR 07.02.11. The service agreement shall establish:</text> <paragraph num="(1)"> <text>Youth transitional services goals;</text> </paragraph> <paragraph num="(2)"> <text>Tasks required to meet the service goals;</text> </paragraph> <paragraph num="(3)"> <text>Individuals responsible for completion of tasks; and</text> </paragraph> <paragraph num="(4)"> <text>Time frames for completion of tasks.</text> </paragraph> </paragraph> <paragraph num="B."> <text>For the semi-independent living arrangement, the service agreement shall also include the following:</text> <paragraph num="(1)"> <text>A plan for financing a semi-independent living arrangement, which specifies:</text> <paragraph num="(a)"> <text>The local department's contribution as delineated in Regulation .15 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>The youth's contribution as set forth in Regulation .15 of this chapter;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The date by which it is anticipated the youth's income may increase to enable the youth to become financially self-sufficient;</text> </paragraph> <paragraph num="(3)"> <text>A statement that the youth's subsidy shall be decreased when the youth's income increases;</text> </paragraph> <paragraph num="(4)"> <text>A statement that the local department shall stop subsidy payments if the youth fails to comply with the service agreement; and</text> </paragraph> <paragraph num="(5)"> <text>A statement explaining the youth's responsibility to inform the local department within 72 hours of any:</text> <paragraph num="(a)"> <text>Changes in the youth's situation, including termination, transfer, or resignation of employment;</text> </paragraph> <paragraph num="(b)"> <text>Termination, resignation, or failure to participate in education or training programs;</text> </paragraph> <paragraph num="(c)"> <text>Housing relocation; or</text> </paragraph> <paragraph num="(d)"> <text>Arrest.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>As appropriate, youth 18 to 21 years old receiving independent living aftercare services shall have a service agreement which supports the following areas, as appropriate:</text> <paragraph num="(1)"> <text>A plan for making the transition to self-sufficiency, including:</text> <paragraph num="(a)"> <text>Goals;</text> </paragraph> <paragraph num="(b)"> <text>Tasks to be completed; and</text> </paragraph> <paragraph num="(c)"> <text>Individuals responsible for completion of tasks;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Education, including post-secondary education;</text> </paragraph> <paragraph num="(3)"> <text>Employment and vocational training;</text> </paragraph> <paragraph num="(4)"> <text>Personal and emotional support; and</text> </paragraph> <paragraph num="(5)"> <text>The youth's efforts to achieve self-sufficiency and recognize and accept personal responsibility in preparing for and making the transition to adulthood.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Youth Transition Plan.</text> <paragraph num="(1)"> <text>The caseworker shall prepare a youth for the development of a transition plan 120 days prior to the youth’s 14th birthday.</text> </paragraph> <paragraph num="(2)"> <text>Once a youth in out-of-home placement reaches the age of 14, the caseworker shall work with the youth to develop an individualized transition plan.</text> </paragraph> <paragraph num="(3)"> <text>For youth 14 years and older, the transition plan shall be updated at least every 180 days.</text> </paragraph> <paragraph num="(4)"> <text>Except as applicable in §D(5) of this regulation, the transition plan shall be finalized 90 days prior to the youth’s 18th birthday.</text> </paragraph> <paragraph num="(5)"> <text>For youth 18 to 21 years old, a transition plan shall be updated at least every 180 days, and shall be finalized 90 days prior to the youth attaining the age of 21 or exiting care.</text> </paragraph> <paragraph num="(6)"> <text>The youth transition plan shall be:</text> <paragraph num="(a)"> <text>Personalized at the direction of the youth; and</text> </paragraph> <paragraph num="(b)"> <text>Detailed with regard to choices and options in:</text> <paragraph num="(i)"> <text>Housing;</text> </paragraph> <paragraph num="(ii)"> <text>Health insurance;</text> </paragraph> <paragraph num="(iii)"> <text>Education;</text> </paragraph> <paragraph num="(iv)"> <text>Opportunities for mentors and support services;</text> </paragraph> <paragraph num="(v)"> <text>Employment; and</text> </paragraph> <paragraph num="(vi)"> <text>Health, including: mental health, sexual health and family planning; and directives concerning decision making if the youth becomes unable to make healthcare decisions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(7)"> <text>The youth transition plan shall be documented in the case plan and incorporated in the permanency hearings.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Transitional Youth Services."> <paragraph num="A."> <text>Youth 14 to 21 years old committed to a local department or placed in out-of-home placement pursuant to a voluntary placement agreement shall receive youth transitional services, regardless of the type of placement or permanency plan.</text> </paragraph> <paragraph num="B."> <text>Services to youth shall be appropriate to the youth's level of education and functioning as determined by the strengths and needs assessment and any documented disability.</text> </paragraph> <paragraph num="C."> <text>Youth transitional services for a youth in out-of-home placement include:</text> <paragraph num="(1)"> <text>Identification of the need for vocational, educational, or specialized training to the youth in obtaining independence;</text> </paragraph> <paragraph num="(2)"> <text>Instruction in basic living skills, such as:</text> <paragraph num="(a)"> <text>Decision making and time management;</text> </paragraph> <paragraph num="(b)"> <text>Educational and vocational planning;</text> </paragraph> <paragraph num="(c)"> <text>Home emergency and safety;</text> </paragraph> <paragraph num="(d)"> <text>Housing acquisition and management;</text> </paragraph> <paragraph num="(e)"> <text>Personal hygiene;</text> </paragraph> <paragraph num="(f)"> <text>Physical and mental health care;</text> </paragraph> <paragraph num="(g)"> <text>Substance abuse prevention;</text> </paragraph> <paragraph num="(h)"> <text>Preventive health activities (including smoking avoidance and pregnancy prevention);</text> </paragraph> <paragraph num="(i)"> <text>Understanding legal issues;</text> </paragraph> <paragraph num="(j)"> <text>Selecting positive leisure activities;</text> </paragraph> <paragraph num="(k)"> <text>Money management and consumer awareness;</text> </paragraph> <paragraph num="(l)"> <text>Nutrition and meal planning;</text> </paragraph> <paragraph num="(m)"> <text>Parenting;</text> </paragraph> <paragraph num="(n)"> <text>Effective social interactions;</text> </paragraph> <paragraph num="(o)"> <text>Using transportation; and</text> </paragraph> <paragraph num="(p)"> <text>Activities of daily living;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Assistance in seeking and maintaining employment, including techniques for:</text> <paragraph num="(a)"> <text>Job searching;</text> </paragraph> <paragraph num="(b)"> <text>Interviewing;</text> </paragraph> <paragraph num="(c)"> <text>Selecting appropriate attire for the workplace; and</text> </paragraph> <paragraph num="(d)"> <text>Practicing work place etiquette including:</text> <paragraph num="(i)"> <text>Relationships with coworkers;</text> </paragraph> <paragraph num="(ii)"> <text>Appropriate language;</text> </paragraph> <paragraph num="(iii)"> <text>Employer/employee relationships; and</text> </paragraph> <paragraph num="(iv)"> <text>Attendance and punctuality; and</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Assistance in:</text> <paragraph num="(a)"> <text>Identifying and accessing community resources; and</text> </paragraph> <paragraph num="(b)"> <text>Developing a support network.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>To ensure that youth participating in youth transitional services are provided personal and emotional support as they make the transition to successful adulthood, referrals shall be made to appropriate mentoring partners to foster positive mentoring relationships between youth and dedicated adults.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Caseworker Services."> <paragraph num="A."> <text>The caseworker shall provide services to youth that are committed to the local department or in out-of-home placement pursuant to a voluntary placement agreement that address the youth's physical, mental health, and emotional needs as delineated in COMAR 07.02.11.</text> </paragraph> <paragraph num="B."> <text>The caseworker shall also provide services, which may include:</text> <paragraph num="(1)"> <text>Making referrals to educational or vocational training programs appropriate to a youth's skills;</text> </paragraph> <paragraph num="(2)"> <text>Supporting and monitoring a youth's compliance with the service agreement; and</text> </paragraph> <paragraph num="(3)"> <text>Maintaining monthly visits or contacts with the youth to support progress toward achievement of the youth's identified goals.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The caseworker shall conduct a written review every 180 days to determine the appropriateness of:</text> <paragraph num="(1)"> <text>The youth's living arrangements;</text> </paragraph> <paragraph num="(2)"> <text>Any service agreement; and</text> </paragraph> <paragraph num="(3)"> <text>The youth transitional services provided.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The caseworker shall assist the youth to apply for medical assistance before exit from out-of-home placement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Semi-Independent Living Arrangement."> <paragraph num="A."> <text>The purpose of the semi-independent living arrangement is to provide youth an opportunity to learn and practice independent living skills and activities for a specified time period as indicated in the service agreement while receiving services from the local department and provider agency.</text> </paragraph> <paragraph num="B."> <text>A youth 16 to 21 years old may be eligible to participate in a semi-independent living arrangement if the youth:</text> <paragraph num="(1)"> <text>Is continually enrolled in and regularly attending school or vocational training or is working at least 80 hours per month;</text> </paragraph> <paragraph num="(2)"> <text>Agrees to the requirements of the service agreement;</text> </paragraph> <paragraph num="(3)"> <text>Needs help in transitioning to self-sufficiency; and</text> </paragraph> <paragraph num="(4)"> <text>Is capable of contributing to the cost of the semi-independent living arrangement through:</text> <paragraph num="(a)"> <text>Earned income from employment; or</text> </paragraph> <paragraph num="(b)"> <text>Unearned income such as scholarships, stipends, grants, work-study arrangements, Social Security (supplemental security income or survivor's benefits), or any combination.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Youth who are interested in residing in a semi-independent living arrangement shall:</text> <paragraph num="(1)"> <text>Meet the eligibility requirements; and</text> </paragraph> <paragraph num="(2)"> <text>Apply to the local department.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Youth not meeting the requirements of §B(1) and (3) of this regulation may be eligible for participation in a semi-independent living arrangement if the youth has a documented disability in living skills and the youth's case plan documents how the youth's disability can be accommodated in a semi-independent living arrangement.</text> </paragraph> <paragraph num="E."> <text>Youth may live in approved placements as outlined in Regulation .02B(19) of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Independent Living Aftercare Services."> <paragraph num="A."> <text>Independent living aftercare services are available on a voluntary basis to youth 18 to 21 years old who were in out-of-home placement on their 18th birthday or after attaining the age of 16 exited to kinship guardianship or adoption.</text> </paragraph> <paragraph num="B."> <text>Independent living aftercare goals are designed to complement the efforts of former foster care recipients between 18 to 21 years old to achieve self-sufficiency by providing:</text> <paragraph num="(1)"> <text>Financial assistance to purchase goods and services;</text> </paragraph> <paragraph num="(2)"> <text>Temporary assistance with room, board and utilities;</text> </paragraph> <paragraph num="(3)"> <text>Counseling;</text> </paragraph> <paragraph num="(4)"> <text>Employment assistance;</text> </paragraph> <paragraph num="(5)"> <text>Education;</text> </paragraph> <paragraph num="(6)"> <text>Medical assistance; and</text> </paragraph> <paragraph num="(7)"> <text>Other appropriate services to assist with self-sufficiency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Youth are eligible to participate in independent living aftercare services if they:</text> <paragraph num="(1)"> <text>Are 18 to 21 years of age; and</text> <paragraph num="(a)"> <text>Have exited from out-of-home placement after attaining the age of at least 18; or</text> </paragraph> <paragraph num="(b)"> <text>After attaining the age of 16 exited to kinship guardianship or adoption.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Participate in the development of a service agreement and sign and comply with its terms; and</text> </paragraph> <paragraph num="(3)"> <text>Need continued help in making the transition to self-sufficiency.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Youth who apply for independent living aftercare services shall:</text> <paragraph num="(1)"> <text>Meet eligibility requirements;</text> </paragraph> <paragraph num="(2)"> <text>Receive services from the local department in the jurisdiction in which they reside; and</text> </paragraph> <paragraph num="(3)"> <text>Be subject to an intake screening process by the local department to determine appropriateness of aftercare services.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Youth age 18 to 21 years old receiving independent living aftercare services may be provided assistance with room and board that may include:</text> <paragraph num="(1)"> <text>Shared housing; or</text> </paragraph> <paragraph num="(2)"> <text>Independent housing.</text> </paragraph> </paragraph> <paragraph num="F."> <text>All Maryland foster youth who were in foster care at 18 years old are eligible to continue to receive medical assistance up to 26 years old in the foster care category.</text> </paragraph> <paragraph num="G."> <text>Services may be provided for up to 180 days.</text> <paragraph num="(1)"> <text>Services may be extended with authorization from the local director or the local director's designee.</text> </paragraph> <paragraph num="(2)"> <text>Youth may reapply for services up to 21 years old.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Enhanced Aftercare Services — Repealed." /> <regulation prefix="Regulation" num=".14" heading="Youth Training Requirements."> <paragraph num="A."> <text>The Administration shall conduct training consistent with the goals of the John H. Chaffee Foster Care Independence Act regarding the issues confronting adolescents preparing for independence.</text> </paragraph> <paragraph num="B."> <text>Training shall include:</text> <paragraph num="(1)"> <text>Instructions in basic living skills as defined in Regulation .09C(2) of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Substance abuse;</text> </paragraph> <paragraph num="(3)"> <text>Sexuality;</text> </paragraph> <paragraph num="(4)"> <text>Gang involvement;</text> </paragraph> <paragraph num="(5)"> <text>Violence;</text> </paragraph> <paragraph num="(6)"> <text>Peer pressure;</text> </paragraph> <paragraph num="(7)"> <text>Grief and loss;</text> </paragraph> <paragraph num="(8)"> <text>Education;</text> </paragraph> <paragraph num="(9)"> <text>Employment;</text> </paragraph> <paragraph num="(10)"> <text>Health and mental health;</text> </paragraph> <paragraph num="(11)"> <text>Housing;</text> </paragraph> <paragraph num="(12)"> <text>Financial literacy and resources; and</text> </paragraph> <paragraph num="(13)"> <text>Family and friends support.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Training regarding the issues confronting adolescents preparing for independence shall be offered to:</text> <paragraph num="(1)"> <text>Local department staff;</text> </paragraph> <paragraph num="(2)"> <text>Provider agency staff;</text> </paragraph> <paragraph num="(3)"> <text>Group home staff; and</text> </paragraph> <paragraph num="(4)"> <text>Foster and adoptive parents.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Funding."> <paragraph num="A."> <text>All purchases shall be made as outlined in COMAR 21.05.01.01.</text> </paragraph> <paragraph num="B."> <text>Semi-independent living arrangement payments.</text> <paragraph num="(1)"> <text>The local department may provide funding for youth participating in semi-independent living or enhanced aftercare.</text> </paragraph> <paragraph num="(2)"> <text>The local department may pay a semi-independent living arrangement payment for the youth's participation in youth transitional services to assist youth in obtaining:</text> <paragraph num="(a)"> <text>Food;</text> </paragraph> <paragraph num="(b)"> <text>Transportation;</text> </paragraph> <paragraph num="(c)"> <text>Clothing;</text> </paragraph> <paragraph num="(d)"> <text>Recreation;</text> </paragraph> <paragraph num="(e)"> <text>Education;</text> </paragraph> <paragraph num="(f)"> <text>Housing; and</text> </paragraph> <paragraph num="(g)"> <text>Other approved needs.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The maximum semi-independent living arrangement payment may not exceed 100 percent of the regular foster care maintenance rate as delineated in COMAR 07.02.11.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall pay the youth directly, except when the local department determines the youth:</text> <paragraph num="(a)"> <text>Is not in compliance with the service agreement; or</text> </paragraph> <paragraph num="(b)"> <text>Has demonstrated an inability to manage money.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>When a youth is not paid directly, the youth shall have a representative payee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Flexible Funds.</text> <paragraph num="(1)"> <text>If available, flexible funds may be utilized to pay expenses related to the youth becoming self-sufficient.</text> </paragraph> <paragraph num="(2)"> <text>The local department may approve expenses if the youth's case record documents:</text> <paragraph num="(a)"> <text>A need for the service or item as established in the service agreement; and</text> </paragraph> <paragraph num="(b)"> <text>The service or item is not available without cost elsewhere.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Termination of Transitional Services Funding."> <paragraph num="A."> <text>The local department may terminate funding as a result of:</text> <paragraph num="(1)"> <text>Youth’s failure to comply with service agreement;</text> </paragraph> <paragraph num="(2)"> <text>Marriage; or</text> </paragraph> <paragraph num="(3)"> <text>Military duty.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall terminate funding if the youth:</text> <paragraph num="(1)"> <text>Reaches 21 years old;</text> </paragraph> <paragraph num="(2)"> <text>Dies; or</text> </paragraph> <paragraph num="(3)"> <text>Voluntarily terminates services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall notify the youth in writing 30 days before taking action to deny, suspend, reduce, or terminate funding.</text> </paragraph> <paragraph num="D."> <text>The notification shall include:</text> <paragraph num="(1)"> <text>The date the funding will be affected;</text> </paragraph> <paragraph num="(2)"> <text>The reason for the action; and</text> </paragraph> <paragraph num="(3)"> <text>Notification of the youth's right to appeal the decision in accordance with COMAR 07.01.04.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Upon termination of the funding, the local department shall:</text> <paragraph num="(1)"> <text>Arrange for the youth's placement in another approved foster care setting if the youth is still in out-of-home care or enhanced aftercare; and</text> </paragraph> <paragraph num="(2)"> <text>Continue to provide youth transitional services when the following circumstances exists:</text> <paragraph num="(a)"> <text>The youth is under the jurisdiction of the juvenile court and is committed to a local department for placement or continues under the care of the local department pursuant to a voluntary placement agreement; and</text> </paragraph> <paragraph num="(b)"> <text>The youth 18 to 21 years old is:</text> <paragraph num="(i)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(ii)"> <text>Enrolled in an institution that provides post-secondary or vocational education;</text> </paragraph> <paragraph num="(iii)"> <text>Participating in a program or activity designed to promote or remove barriers to employment;</text> </paragraph> <paragraph num="(iv)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(v)"> <text>Incapable of doing any of the above described activities due to medical condition, which incapability is supported by regularly updated information in the case plan of the child.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Youth Advisory Boards."> <paragraph num="A."> <text>Local departments shall establish a youth advisory board to ensure that foster youth are provided the opportunity to participate directly in the design and implementation of transitional services and make recommendations for improvements to the services.</text> </paragraph> <paragraph num="B."> <text>The Administration shall establish a State advisory board consisting of representatives from the local department youth advisory boards to directly participate at the statewide level in the design and implementation of transitional services and make recommendations for statewide improvements in the services.</text> </paragraph> <paragraph num="C."> <text>The youth advisory board shall:</text> <paragraph num="(1)"> <text>Empower youth to have a positive effect in their communities;</text> </paragraph> <paragraph num="(2)"> <text>Encourage youth to develop leadership skills;</text> </paragraph> <paragraph num="(3)"> <text>Provide an opportunity for youth to network with other youth;</text> </paragraph> <paragraph num="(4)"> <text>Develop a speaker's bureau to represent the board;</text> </paragraph> <paragraph num="(5)"> <text>Enhance partnerships between youth and adults;</text> </paragraph> <paragraph num="(6)"> <text>Assist in planning for and participate in the annual teen conference; and</text> </paragraph> <paragraph num="(7)"> <text>Review State and federal legislation that may affect youth transitional services.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Each local department shall appoint one board member and one alternate to serve on the State youth advisory board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Termination of Youth Transitional Services."> <paragraph num="A."> <text>The local department shall terminate youth transitional services if the youth is 18 to 21 years old and:</text> <paragraph num="(1)"> <text>The out-of-home placement case is closed; or</text> </paragraph> <paragraph num="(2)"> <text>The youth is not participating in youth transitional services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Before a youth 18—21 years old leaves out-of-home placement, the caseworker shall:</text> <paragraph num="(1)"> <text>Conduct an exit conference with the youth;</text> </paragraph> <paragraph num="(2)"> <text>Schedule a family meeting;</text> </paragraph> <paragraph num="(3)"> <text>Review the transition plan with the youth;</text> </paragraph> <paragraph num="(4)"> <text>Obtain contact information for the youth;</text> </paragraph> <paragraph num="(5)"> <text>Provide the youth, free of charge, with a:</text> <paragraph num="(a)"> <text>Certified birth certificate;</text> </paragraph> <paragraph num="(b)"> <text>Social security card;</text> </paragraph> <paragraph num="(c)"> <text>Health insurance card; and</text> </paragraph> <paragraph num="(d)"> <text>Health passport; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Assist the youth with obtaining either a Maryland identification card or a Maryland driver’s license.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Foster care services may not continue after a youth is 21 years old. If appropriate, the local department shall refer the 21-year-old to:</text> <paragraph num="(1)"> <text>The Department's Office of Adult Services; or</text> </paragraph> <paragraph num="(2)"> <text>Other agencies for continuing support to maintain independence.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Accountability and Reporting."> <paragraph num="A."> <text>A local department administering youth transitional services shall track:</text> <paragraph num="(1)"> <text>The number of youth receiving transitional and aftercare services;</text> </paragraph> <paragraph num="(2)"> <text>The characteristics of the youth receiving transitional and aftercare services;</text> </paragraph> <paragraph num="(3)"> <text>The type and quantity of services being provided to youth; and</text> </paragraph> <paragraph num="(4)"> <text>The outcomes for participating youth.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Outcome measures used to assess the operation and effectiveness of the youth transitional services shall include:</text> <paragraph num="(1)"> <text>Educational attainment;</text> </paragraph> <paragraph num="(2)"> <text>Employment;</text> </paragraph> <paragraph num="(3)"> <text>Avoidance of dependency;</text> </paragraph> <paragraph num="(4)"> <text>Homelessness;</text> </paragraph> <paragraph num="(5)"> <text>Non-marital child birth;</text> </paragraph> <paragraph num="(6)"> <text>Incarceration; and</text> </paragraph> <paragraph num="(7)"> <text>High risk behaviors.</text> </paragraph> </paragraph> <paragraph num="C."> <text>National Youth in Transition Database.</text> <paragraph num="(1)"> <text>The purpose is to:</text> <paragraph num="(a)"> <text>Develop a data collection system to track the youth transitional services provided to youth; and</text> </paragraph> <paragraph num="(b)"> <text>Develop outcomes that measure success in preparing youth for their transition from out-of-home placement to independence.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Administration shall collect data on youth in two intervals.</text> <paragraph num="(a)"> <text>The baseline data shall be collected on all youth in out-of-home placement within 20 days of the youth’s 17th birthday to track the needs of the youth.</text> </paragraph> <paragraph num="(b)"> <text>Follow-up data shall be collected when the youth attains 19 years old and 21 years old.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Data shall be collected in the following areas:</text> <paragraph num="(a)"> <text>Strength and needs assessment;</text> </paragraph> <paragraph num="(b)"> <text>Academic support;</text> </paragraph> <paragraph num="(c)"> <text>Post-secondary educational support;</text> </paragraph> <paragraph num="(d)"> <text>Career preparation;</text> </paragraph> <paragraph num="(e)"> <text>Employment programs or vocational training;</text> </paragraph> <paragraph num="(f)"> <text>Housing education and home management training;</text> </paragraph> <paragraph num="(g)"> <text>Budget and finance management;</text> </paragraph> <paragraph num="(h)"> <text>Health education and risk prevention;</text> </paragraph> <paragraph num="(i)"> <text>Family support and healthy marriage education;</text> </paragraph> <paragraph num="(j)"> <text>Mentoring;</text> </paragraph> <paragraph num="(k)"> <text>Supervised independent living;</text> </paragraph> <paragraph num="(l)"> <text>Room and board financial assistance; and</text> </paragraph> <paragraph num="(m)"> <text>Education financial assistance.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Outcomes shall measure:</text> <paragraph num="(a)"> <text>Financial self-sufficiency;</text> </paragraph> <paragraph num="(b)"> <text>Experience with homelessness;</text> </paragraph> <paragraph num="(c)"> <text>Educational attainment;</text> </paragraph> <paragraph num="(d)"> <text>Positive adult connections;</text> </paragraph> <paragraph num="(e)"> <text>High-risk behavior; and</text> </paragraph> <paragraph num="(f)"> <text>Access to health insurance.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Confidentiality."> <text>The confidentiality of information regarding youth shall be strictly safeguarded according to the confidentiality requirements in COMAR 07.01.07 and the access of records requirements in COMAR 07.01.02. The provider agencies and foster parents shall protect the confidentiality of information regarding the foster youth and their natural parents or guardians or caretakers.</text> </regulation> <regulation prefix="Regulation" num=".21" heading="Fair Hearings."> <text>The provisions of COMAR 07.01.04 apply to this chapter.</text> </regulation> <annotations> <annotation type="Authority">Courts and Judicial Proceedings Article, §3-801 et seq.; Family Law Article, §§1-101, 5-501—5-503, 5-524—5-525, 5-527—5-528, and 5-531—5-532; Annotated Code of MarylandAgency Note: Federal Reference: Fostering Connection Act of 2008, PL110-35</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 31, 1973</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C, G amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 18, 1979 (6:10 Md. R. 840)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 12, 1983 (10:18 Md. R. 1606)</annotation> <annotation type="History" subtype="Administrative History">Chapter, Service to Single Parents, repealed effective April 5, 1999 (26:7 Md. R. 542)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.19, Independent Living Preparation Program, adopted effective March 4, 2002 (29:4 Md. R. 416)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13B, C amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 2, 2012 (39:6 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 24, 2017 (44:8 Md. R. 401)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective May 12, 2014 (41:9 Md. R. 519); April 24, 2017 (44:8 Md. R. 401)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective May 12, 2014 (41:9 Md. R. 519)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective April 24, 2017 (44:8 Md. R. 401)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08D amended effective May 22, 2017 (44:10 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09D amended effective April 24, 2017 (44:8 Md. R. 401)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective May 12, 2014 (41:9 Md. R. 519)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 repealed effective May 12, 2014 (41:9 Md. R. 519)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18B amended effective May 22, 2017 (44:10 Md. R. 469)</annotation> </annotations> </chapter> <chapter num="11" heading="Out-of-Home Placement Program"> <regulation prefix="Regulation" num=".01" heading="Purpose of Out-of-Home Placement Program."> <text>The purpose of the Out-of-Home Placement Program of the Social Services Administration is to:</text> <paragraph num="A."> <text>Provide short-term 24-hour a day care and supportive services for a child who is in the custody or guardianship of a local department of social services or who is voluntarily placed outside the family home because the child:</text> <paragraph num="(1)"> <text>Has been abused, abandoned, neglected, is dependent, or has a developmental disability or mental disorder;</text> </paragraph> <paragraph num="(2)"> <text>Is in serious immediate danger; or</text> </paragraph> <paragraph num="(3)"> <text>The child's parents, legal guardian, or custodian are unable or unwilling to give proper care and attention to the child and the child's needs;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Provide time-limited family reunification services to a child placed in an out-of-home placement, and to the parents or legal guardian of the child, in order to facilitate the child's safe and timely reunification; and</text> </paragraph> <paragraph num="C."> <text>Concurrently develop and implement a plan in the best interests of the child to facilitate a planned, permanent living arrangement for the child who cannot be reunified.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Goals of Out-of-Home Placement."> <text>The goals of out-of-home placement include:</text> <paragraph num="A."> <text>Increasing the percentage of children who are reunified with family, whose caretaker is awarded guardianship, or who are legally adopted;</text> </paragraph> <paragraph num="B."> <text>Improving outcomes for children by reducing the:</text> <paragraph num="(1)"> <text>Entry rate of children into out-of-home placement;</text> </paragraph> <paragraph num="(2)"> <text>Median length of time children stay in out-of-home placement;</text> </paragraph> <paragraph num="(3)"> <text>Rate at which children re-enter out-of-home placement; and</text> </paragraph> <paragraph num="(4)"> <text>Number of physical placement changes within 24 months of entering out-of-home placement and the duration of the episode; and</text> </paragraph> </paragraph> <paragraph num="C."> <text>Improving outcomes for children by:</text> <paragraph num="(1)"> <text>Increasing the number of reunifications achieved within 12 months of entry into an out-of-home placement; and</text> </paragraph> <paragraph num="(2)"> <text>Decreasing the number of children in out-of-home placement over 24 months.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abandonment” means to leave a child without any provision for support and without any person who has accepted long-term responsibility to maintain care and have custody and control of the child when:</text> <paragraph num="(a)"> <text>The whereabouts of the parents or guardian are unknown; and</text> </paragraph> <paragraph num="(b)"> <text>The local department has made reasonable efforts to locate the parent or guardian over a period of at least 6 months and has been unsuccessful.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Abuse” means:</text> <paragraph num="(a)"> <text>The physical or mental injury of a child under circumstances that indicate that the child's health or welfare is harmed or at substantial risk of being harmed by:</text> <paragraph num="(i)"> <text>A parent or other individual who has permanent or temporary care or custody or responsibility for supervision of a child; or</text> </paragraph> <paragraph num="(ii)"> <text>Any household or family member; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Sexual abuse of a child, whether physical injuries are sustained or not.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Administration” means the Social Services Administration.</text> </paragraph> <paragraph num="(4)"> <text>“Adoption” means the legal proceeding:</text> <paragraph num="(a)"> <text>By which an individual becomes the child of an adoptive family; and</text> </paragraph> <paragraph num="(b)"> <text>Which confers on the adopted child all the legal rights and privileges to which a child born to that family would be entitled.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Aftercare services” means a service to the child and caregiver when the child is emerging from out-of-home placement and is no longer in a paid out-of-home placement.</text> </paragraph> <paragraph num="(6)"> <text>“Age or Developmentally Appropriate Activities” means extracurricular, enrichment and social activities that are generally accepted as suitable for children of the same chronological age or level of maturity and that promote cognitive, emotional, physical, and behavioral growth.</text> </paragraph> <paragraph num="(7)"> <text>“Agency error” means failure by the local department to act:</text> <paragraph num="(a)"> <text>Upon information provided within prescribed time limits; or</text> </paragraph> <paragraph num="(b)"> <text>Correctly on information provided.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Another Planned Permanent Living Arrangement-APPLA.</text> <paragraph num="(a)"> <text>“Another planned permanent living arrangement (APPLA)” means a permanency plan that addresses the individualized needs of the child, including the child's educational plan, emotional stability, physical placement, and socialization needs.</text> </paragraph> <paragraph num="(b)"> <text>“Another planned permanent living arrangement (APPLA)” includes goals that promote the continuity of relations with individuals who will fill a lasting and significant role in the child's life.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Board rate” means the reimbursement to the out-of-home placement provider for the child's maintenance expenses.</text> </paragraph> <paragraph num="(10)"> <text>“Case plan” means the document described in Regulation .13 of this chapter that includes:</text> <paragraph num="(a)"> <text>The reason the child entered care;</text> </paragraph> <paragraph num="(b)"> <text>The reasonable efforts that were made to prevent placement or reasons why prevention efforts were not appropriate;</text> </paragraph> <paragraph num="(c)"> <text>The identification of the concurrent permanency plans and projected timeframes for achievement of each plan;</text> </paragraph> <paragraph num="(d)"> <text>Whether the placement is the least restrictive and whether safety issues are addressed;</text> </paragraph> <paragraph num="(e)"> <text>The local department's efforts to achieve permanency for the child;</text> </paragraph> <paragraph num="(f)"> <text>The extent to which the court's orders have been carried out;</text> </paragraph> <paragraph num="(g)"> <text>The services offered to the parents or legal guardian;</text> </paragraph> <paragraph num="(h)"> <text>The services delivered to the parents or legal guardian;</text> </paragraph> <paragraph num="(i)"> <text>The extent to which the parents or legal guardian have participated in the development of a service agreement; and</text> </paragraph> <paragraph num="(j)"> <text>The extent to which the parents or legal guardian have complied with the service agreement.</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Child” means an individual younger than 18 years old, or between 18 and 21 years old if the court retains jurisdiction over the child and the individual meets the eligibility requirements of Regulation .04B of this chapter.</text> </paragraph> <paragraph num="(12)"> <text>“Child in need of assistance (CINA)” means a child who requires court intervention because:</text> <paragraph num="(a)"> <text>The child has been abused, neglected, has a developmental disability, or has a mental disorder; and</text> </paragraph> <paragraph num="(b)"> <text>The child's parents, guardian, or custodian are unable or unwilling to give proper care and attention to the child and the child's needs.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Children with disabilities voluntary placement” is the placement of a child into out-of-home placement upon the request of the parents or legal guardian without relinquishment of legal custody when the child's disability necessitates care or treatment in an out-of-home placement.</text> </paragraph> <paragraph num="(14)"> <text>“Client error” means failure by the provider to correctly, promptly, or adequately report information to the local department.</text> </paragraph> <paragraph num="(15)"> <text>“Close proximity” means a location physically close enough to facilitate family visiting, consistent with the best interest and special needs of the child.</text> </paragraph> <paragraph num="(16)"> <text>“Concurrent permanency planning” means the process of taking concrete steps to implement both primary and secondary permanency plans, for example, by providing time-limited family reunification services while also exploring relatives as resources.</text> </paragraph> <paragraph num="(17)"> <text>“Cost of care” means all the costs associated with the care of the child in foster care, including the board rate, clothing allowance, and any supplemental expenditures made to meet the child's special needs.</text> </paragraph> <paragraph num="(18)"> <text>“Court” means the circuit court for a county sitting as a juvenile court.</text> </paragraph> <paragraph num="(19)"> <text>“Critical incident” means the abuse or neglect of a child or other serious incident involving a child that occurred in-home or in an out-of-home placement.</text> </paragraph> <paragraph num="(20)"> <text>“Dependent child” means a child who has been deprived of adequate support or care by reason of the death, continued absence from home, or physical, mental, or emotional incapacity or disability of the child's parent, guardian, or other custodian.</text> </paragraph> <paragraph num="(21)"> <text>“Episode” means the interval between the date a child enters an out-of-home placement and the date the out-of-home placement is closed due to the:</text> <paragraph num="(a)"> <text>Rescission of commitment by the court;</text> </paragraph> <paragraph num="(b)"> <text>Child reaching age 21;</text> </paragraph> <paragraph num="(c)"> <text>Finalization of the adoption of the child; or</text> </paragraph> <paragraph num="(d)"> <text>Voluntary placement agreement termination.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>Foster Care.</text> <paragraph num="(a)"> <text>“Foster care” means continuous 24-hour care and supportive services provided for a minor child placed by a child placement agency in an approved family home.</text> </paragraph> <paragraph num="(b)"> <text>“Foster care” includes:</text> <paragraph num="(i)"> <text>Services to the child's parents or legal guardian, siblings, and relatives in order to achieve a safe, permanent placement for the child;</text> </paragraph> <paragraph num="(ii)"> <text>Services to the foster parents and supervision of the child in the foster care placement to assure that the placement promotes the child's physical, emotional, and intellectual growth and well-being; and</text> </paragraph> <paragraph num="(iii)"> <text>Aftercare services to the child and the child's caregiver to prevent placement disruption or reentry into out-of-home placement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(23)"> <text>“Gatekeeper” means the person or system designated as the point of entry for the public treatment foster care program, and who authorizes initial and ongoing treatment eligibility.</text> </paragraph> <paragraph num="(24)"> <text>Group Care.</text> <paragraph num="(a)"> <text>“Group care” means continuous 24-hour care and supportive services provided for a minor child placed in a licensed group facility.</text> </paragraph> <paragraph num="(b)"> <text>“Group care” includes:</text> <paragraph num="(i)"> <text>Services to the child's parents or legal guardian, siblings, and relatives in order to achieve a safe, permanent placement for the child;</text> </paragraph> <paragraph num="(ii)"> <text>Supervision of a child in an appropriate group care setting to assure that the placement promotes the child's physical, emotional and intellectual growth and well-being;</text> </paragraph> <paragraph num="(iii)"> <text>Post-placement services to the child and the child's caregiver to prevent placement disruption or reentry into out-of-home placement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(25)"> <text>“Guardianship to agency” means guardianship with the right to consent to adoption or long-term care short of adoption as defined in Family Law Article, §5-301(e), Annotated Code of Maryland, and:</text> <paragraph num="(a)"> <text>Is conferred by the court on the executive head of a child placement agency; and</text> </paragraph> <paragraph num="(b)"> <text>Terminates the rights, duties, and obligations of the birth parents.</text> </paragraph> </paragraph> <paragraph num="(26)"> <text>“Health care services” means the provision of medical services by a qualified licensed health care professional, which includes somatic or physical health, mental health, and dental health services.</text> </paragraph> <paragraph num="(27)"> <text>“Intermediate care” means a payment rate above the regular care rate paid to a foster home for a child requiring extra care and supervision because of special physical, emotional, or behavioral needs.</text> </paragraph> <paragraph num="(28)"> <text>“Kinship care” means continuous 24-hour care and supportive services provided for a minor child placed by a child placement agency in the home of a relative related by blood or marriage within the fifth degree of consanguinity or affinity under Estates and Trusts Article, §1-203, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(29)"> <text>“Least restrictive setting” means the most family-like setting consistent with the best interest and special needs of the child.</text> </paragraph> <paragraph num="(30)"> <text>“Legal guardian” means a person to whom guardianship of a child has been given by order of court, including a court other than the juvenile court.</text> </paragraph> <paragraph num="(31)"> <text>“Local department” means a local department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(32)"> <text>“Medical care” means physical, mental health, or dental treatment provided by a qualified, licensed health care professional.</text> </paragraph> <paragraph num="(33)"> <text>“Mental injury” means the observable, identifiable, and substantial impairment of a child's mental or psychological ability to function resulting from abuse or neglect.</text> </paragraph> <paragraph num="(34)"> <text>“Neglect” means the leaving of a child unattended or other failure to give proper care and attention to a child by any parent or other individual who has permanent or temporary care or custody or responsibility for supervision of the child under circumstances that indicate that:</text> <paragraph num="(a)"> <text>The child's health or welfare is harmed or placed at substantial risk of harm; or</text> </paragraph> <paragraph num="(b)"> <text>There is mental injury, or a substantial risk of mental injury, to the child.</text> </paragraph> </paragraph> <paragraph num="(35)"> <text>“Out-of-home placement” means placement of a child into foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(36)"> <text>Overpayment.</text> <paragraph num="(a)"> <text>“Overpayment” means the amount of payment received by a foster care provider to which the provider was not entitled because payment was made for a child no longer under the care of, or in the home of, the provider.</text> </paragraph> <paragraph num="(b)"> <text>“Overpayment” includes payment resulting from:</text> <paragraph num="(i)"> <text>Agency error;</text> </paragraph> <paragraph num="(ii)"> <text>Client error;</text> </paragraph> <paragraph num="(iii)"> <text>Fraud; or</text> </paragraph> <paragraph num="(iv)"> <text>Suspected fraud as defined in this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(37)"> <text>Parent or Parents.</text> <paragraph num="(a)"> <text>“Parent” means:</text> <paragraph num="(i)"> <text>The birth or adoptive mothers or fathers of the child; and</text> </paragraph> <paragraph num="(ii)"> <text>Includes by reference both the individual mothers and fathers as applicable.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Parents” means the birth or adoptive mothers and fathers of the child.</text> </paragraph> </paragraph> <paragraph num="(38)"> <text>“Payment irregularity” means an incorrect payment, that may be caused by an overpayment or fraud, which is not consistent with the amount allowable to a private agency provider or a foster care parent approved by the local department.</text> </paragraph> <paragraph num="(39)"> <text>“Permanency plan” means a plan specifying where and with whom the child shall live, and the proposed legal relationship between the child and the permanent caretaker or caretakers.</text> </paragraph> <paragraph num="(40)"> <text>“Progress report” means a provider agency's written update of a child's treatment plan for a specific time period.</text> </paragraph> <paragraph num="(41)"> <text>“Public treatment foster care program” is a treatment foster care program operated by a local department that has been approved by the Administration.</text> </paragraph> <paragraph num="(42)"> <text>“Public treatment foster parent” means a caretaker who is:</text> <paragraph num="(a)"> <text>Approved and trained by a local department public treatment foster care program to perform treatment parenting duties; and</text> </paragraph> <paragraph num="(b)"> <text>Responsible for implementing, monitoring, and assessing the progress of a child's individual treatment within the home setting.</text> </paragraph> </paragraph> <paragraph num="(43)"> <text>“Reasonable and prudent parent standard” means the standard characterized by careful and sensible parental decisions that maintain a child’s health, safety, and best interests while at the same time encouraging the child’s emotional and developmental growth, that an out-of-home placement provider shall use when determining whether to allow a child in foster care under the responsibility of the State, to participate in extracurricular, enrichment, and social activities.</text> </paragraph> <paragraph num="(44)"> <text>“Recoupment” means a process used by local departments to recover overpaid amounts by withholding from foster care payments an amount determined appropriate, as provided in Regulation .35 of this chapter.</text> </paragraph> <paragraph num="(45)"> <text>“Recovery” means a process used by local departments to recover overpaid amounts from former foster care providers.</text> </paragraph> <paragraph num="(46)"> <text>“Regular care” means the rate paid for all children in foster care who require routine care and supervision.</text> </paragraph> <paragraph num="(47)"> <text>“Relative” means an individual who is at least 18 years old and related to the child by blood, marriage or adoption within five degrees of consanguinity or affinity.</text> </paragraph> <paragraph num="(48)"> <text>“Residential treatment” means continuous 24-hour care and supportive services for a minor child placed in a facility that provides formal programs of basic care, social work, and health care services.</text> </paragraph> <paragraph num="(49)"> <text>“Respite care” means short-term care for a child to temporarily relieve the foster family or treatment foster family or caregiver from the responsibility of providing 24-hour care for a child.</text> </paragraph> <paragraph num="(50)"> <text>“Restricted foster home” means a family foster home approved to serve only a specific child.</text> </paragraph> <paragraph num="(51)"> <text>“Return home” has the same meaning as reunification in §B(50) of this regulation.</text> </paragraph> <paragraph num="(52)"> <text>“Reunification” means reuniting the child with the child's parents or legal guardian.</text> </paragraph> <paragraph num="(53)"> <text>“Semi-independent living” means a program for youth 16 through 20 years old who are:</text> <paragraph num="(a)"> <text>Participating in Youth Transitional Services as described in COMAR 07.02.10;</text> </paragraph> <paragraph num="(b)"> <text>Living in a subsidized living arrangement; and</text> </paragraph> <paragraph num="(c)"> <text>Supervised by a local department in an apartment or house.</text> </paragraph> </paragraph> <paragraph num="(54)"> <text>“Serious emotional or behavioral condition” means a limitation of an individual's capacity which adversely affects the individual's ability to perform in the following areas:</text> <paragraph num="(a)"> <text>Daily living skills;</text> </paragraph> <paragraph num="(b)"> <text>Community living skills;</text> </paragraph> <paragraph num="(c)"> <text>Interpersonal relationships; and</text> </paragraph> <paragraph num="(d)"> <text>Appropriate educational activities.</text> </paragraph> </paragraph> <paragraph num="(55)"> <text>“Service plan” means the written plan of activities required of the parent or caregiver and the agency to achieve permanency for the child.</text> </paragraph> <paragraph num="(56)"> <text>“Shelter care order” means the court's authorization to a local department to place a child into an out-of-home placement on an emergency basis.</text> </paragraph> <paragraph num="(57)"> <text>“Sibling” means a child that shares at least one parent with another child through blood relation or adoption.</text> </paragraph> <paragraph num="(58)"> <text>“State” means the State of Maryland.</text> </paragraph> <paragraph num="(59)"> <text>“Substitute care” means care provided by the foster parent or the employed staff of a group care facility.</text> </paragraph> <paragraph num="(60)"> <text>Supportive Services.</text> <paragraph num="(a)"> <text>“Supportive services” means services provided to facilitate achievement of the child's permanency plan.</text> </paragraph> <paragraph num="(b)"> <text>“Supportive services” includes:</text> <paragraph num="(i)"> <text>Casework services to the child's parent, legal guardian, relative or pre-adoptive caregiver; and</text> </paragraph> <paragraph num="(ii)"> <text>Supervision of the child's out-of-home placement to ensure the child's safety and well-being.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(61)"> <text>“Suspected fraud” means an individual obtaining or attempting to obtain, or aiding another person in obtaining or attempting to obtain, money to which neither is entitled by willfully:</text> <paragraph num="(a)"> <text>Retaining a check for services to a child or for a period that was already paid in full; or</text> </paragraph> <paragraph num="(b)"> <text>Making a false statement or representation to the local department.</text> </paragraph> </paragraph> <paragraph num="(62)"> <text>Termination of Parental Rights means the legal process of obtaining guardianship and ending the rights and responsibilities of the parents.</text> </paragraph> <paragraph num="(63)"> <text>Time-Limited Family Reunification Services.</text> <paragraph num="(a)"> <text>“Time-limited family reunification services” means the services and activities that must be made available to the parents or legal guardian to facilitate the reunification of the child during the first 15 months of out-of-home placement.</text> </paragraph> <paragraph num="(b)"> <text>“Time-limited family reunification services” include the following services mandated by 42 U.S.C. §629a:</text> <paragraph num="(i)"> <text>Individual, group, and family counseling;</text> </paragraph> <paragraph num="(ii)"> <text>Inpatient, residential, or outpatient substance abuse treatment services;</text> </paragraph> <paragraph num="(iii)"> <text>Mental health services;</text> </paragraph> <paragraph num="(iv)"> <text>Assistance to address domestic violence;</text> </paragraph> <paragraph num="(v)"> <text>Services designed to provide temporary child care, including respite care, to families in crisis; and</text> </paragraph> <paragraph num="(vi)"> <text>Transportation to or from any of the services listed in §B(59)(b)(i)—(v) of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(64)"> <text>“Time-limited voluntary placement” means the placement of a child for a maximum period of 180 days by the parent or legal guardian who requires short-term temporary care for their child and agrees to give the custody of the child to the local department.</text> </paragraph> <paragraph num="(65)"> <text>“Treatment” means the coordinated provision of services to a child based on a thorough assessment of medical, emotional, behavioral, or psychological conditions designed to produce a planned outcome in the child's behavior, attitude, or general condition.</text> </paragraph> <paragraph num="(66)"> <text>“Treatment aftercare” is a planned set of services provided to a child who is transitioning from the treatment foster care program to a traditional out-of-home placement or to a permanent placement.</text> </paragraph> <paragraph num="(67)"> <text>“Treatment foster care” means a program designed and implemented by a child placement agency to provide intensive casework and treatment in a family setting to children with special physical, emotional, or behavioral needs as described in COMAR 07.05.05.</text> </paragraph> <paragraph num="(68)"> <text>“Treatment plan” means a written description of the objectives, goals, and services to address the needs of a child, including the child's projected length of stay in the program.</text> </paragraph> <paragraph num="(69)"> <text>“Treatment team meetings” means meetings to review the implementation of a child's treatment plan and the progress, regress, and effectiveness of the treatment regime.</text> </paragraph> <paragraph num="(70)"> <text>“Voluntary placement” means the placement of a child into foster care voluntarily by the parent or legal guardian who is unable to care for the child, and is either time-limited or for children with disabilities as defined in Regulation .06 of this chapter.</text> </paragraph> <paragraph num="(71)"> <text>“Voluntary placement agreement” means a binding written agreement voluntarily entered into between a local department and the parent or legal guardian of a minor child that specifies, at a minimum, the legal status of the child and the rights and obligations of the parent or legal guardian, the child, and the local department while the child is in placement.</text> </paragraph> <paragraph num="(72)"> <text>“Youth” means a child between the ages of 14 years old and 21 years old.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Eligibility."> <paragraph num="A."> <text>A local department shall initiate out-of-home placement for a child who:</text> <paragraph num="(1)"> <text>Is placed voluntarily in the custody or in the care of the local department, under a written agreement in accordance with Regulation .06 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Is abused, abandoned, or neglected, has a developmental disability or a mental disorder, or is in imminent danger, or in serious immediate danger, so long as a court has:</text> <paragraph num="(a)"> <text>Determined that continued residence in the child's home is contrary to the child's welfare, and</text> </paragraph> <paragraph num="(b)"> <text>Committed the child to the custody or guardianship of the local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A child in out-of-home placement is eligible to remain in out-of-home placement until the end of the month in which the child becomes 18 years old, except that a child 18 to 21 years old may remain in out-of-home placement up to the 21st birthday so long as the child is:</text> <paragraph num="(1)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(2)"> <text>Enrolled in an institution that provides post-secondary or vocational education;</text> </paragraph> <paragraph num="(3)"> <text>Participating in a program or activity designed to promote or remove barriers to employment;</text> </paragraph> <paragraph num="(4)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(5)"> <text>Incapable of doing any of the activities in §B(1)—(4) of this regulation due to a medical condition, which incapability is supported by regularly updated information in the case plan of the child.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A child is not eligible for out-of-home placement if the child:</text> <paragraph num="(1)"> <text>Is married;</text> </paragraph> <paragraph num="(2)"> <text>Is in the military; or</text> </paragraph> <paragraph num="(3)"> <text>Fails to comply with §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A child may not be committed to the custody or guardianship of a local department and placed in an out-of-home placement solely because the child's parent or guardian lacks shelter or because the parent has a disability.</text> </paragraph> <paragraph num="E."> <text>The local department shall make appropriate referrals to emergency shelter services and other services for the homeless family with a child who lacks shelter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Local Department Responsibility for Out-of-Home Placement."> <paragraph num="A."> <text>A child is considered to enter out-of-home placement and the placement episode begins when the local department:</text> <paragraph num="(1)"> <text>Removes the child from the home of the parents, legal guardian, or caregiver;</text> </paragraph> <paragraph num="(2)"> <text>Acquires legal responsibility for the care and placement of the child through a:</text> <paragraph num="(a)"> <text>Court order, including a shelter care order; or</text> </paragraph> <paragraph num="(b)"> <text>Written voluntary placement agreement pursuant to Regulation .06 of this chapter; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Places the child in an out-of-home placement.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A child is considered to leave out-of-home placement and the placement episode ends when the:</text> <paragraph num="(1)"> <text>Child is no longer in an out-of-home placement as defined in Regulation .03B of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Local department no longer has legal custody or guardianship;</text> </paragraph> <paragraph num="(3)"> <text>Local department terminates aftercare services; or</text> </paragraph> <paragraph num="(4)"> <text>Child who was in placement under a written voluntary placement agreement is returned to the care of the parents or legal guardian.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A local department with responsibility for a child's case shall:</text> <paragraph num="(1)"> <text>Ensure that all information relating to the child and the child's family is used in planning for the child;</text> </paragraph> <paragraph num="(2)"> <text>Ensure that reasonable efforts were made to prevent placement and achieve a permanency plan for the child;</text> </paragraph> <paragraph num="(3)"> <text>Immediately initiate a search for relatives and the absent parent, if applicable;</text> <paragraph num="(a)"> <text>Within 30 days after removal of a child from the custody of the child’s parent or legal guardian, subject to exceptions due to family or domestic violence, notify any found adult relatives and parents with legal custody of siblings of the child that the child has been removed from the parent’s custody; and</text> </paragraph> <paragraph num="(b)"> <text>Include in the notice:</text> <paragraph num="(i)"> <text>Options to participate in the care and placement of the child;</text> </paragraph> <paragraph num="(ii)"> <text>Options that may be missed by failure to respond to the notice;</text> </paragraph> <paragraph num="(iii)"> <text>Requirements to become a resource family home; and</text> </paragraph> <paragraph num="(iv)"> <text>Services and supports available for the child if placed in the home.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Provide the parents or legal guardian with services reasonably designed to facilitate reunification, unless contrary to the child's best interest;</text> </paragraph> <paragraph num="(5)"> <text>Develop a case plan that identifies the concurrent permanency plans in accordance with Regulation .13 of this chapter.</text> </paragraph> <paragraph num="(6)"> <text>Whenever possible:</text> <paragraph num="(a)"> <text>Develop concurrent permanency plans and service agreements with the parents or legal guardian:</text> </paragraph> <paragraph num="(b)"> <text>Include a visitation plan as part of the service agreement;</text> </paragraph> <paragraph num="(c)"> <text>Provide the parents or legal guardian with a copy of the completed concurrent permanency plans and service agreements; and</text> </paragraph> <paragraph num="(d)"> <text>Arrange to discuss with the parents or legal guardian any intended changes in the concurrent permanency plans and service agreements;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Implement a visitation plan which:</text> <paragraph num="(a)"> <text>Offers the parents or legal guardian weekly visits when one of the concurrent permanency plans is reunification;</text> </paragraph> <paragraph num="(b)"> <text>Offers siblings visitation with the child living in an out-of-home placement unless the court has ordered no visitation;</text> </paragraph> <paragraph num="(c)"> <text>Does not force a child to participate in visitation but refers the child to a therapist for assistance in resolving the visitation issues; and</text> </paragraph> <paragraph num="(d)"> <text>Offers transportation assistance as appropriate to the parents or legal guardian;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Notify the parents or legal guardian of court hearings and periodic reviews, unless they have been notified by the court or the Citizens Review Board for Children (CRBC);</text> </paragraph> <paragraph num="(9)"> <text>Notify the parents or legal guardian of any change in the child's placement, unless doing so would not be in the best interest of the child for a reason specified in the case record;</text> </paragraph> <paragraph num="(10)"> <text>Notify the parents or legal guardian of any change affecting visitation, unless doing so is not feasible for a reason specified in the case record;</text> </paragraph> <paragraph num="(11)"> <text>Notify the parents or legal guardian before petitioning the court for commitment or termination of parental rights;</text> </paragraph> <paragraph num="(12)"> <text>Advise the parents or legal guardian of the availability of free or sliding fee legal services for any court proceeding;</text> </paragraph> <paragraph num="(13)"> <text>Provide aftercare services for up to 6 months following reunification to facilitate a safe and stable permanent placement, if appropriate;</text> </paragraph> <paragraph num="(14)"> <text>Provide the parents or legal guardian with a written and verbal explanation of their rights regarding out-of-home placement;</text> </paragraph> <paragraph num="(15)"> <text>Provide services to the child's family and monitor the safety of any children remaining in the family home;</text> </paragraph> <paragraph num="(16)"> <text>Ensure that, at a minimum, the caseworker:</text> <paragraph num="(a)"> <text>Has monthly face-to-face contact with the parent, legal guardian, and any children remaining in the family home;</text> </paragraph> <paragraph num="(b)"> <text>Maintains contact with the child and out-of-home placement provider as described in Regulation .17 of this chapter; and</text> </paragraph> <paragraph num="(c)"> <text>Has monthly contact with the out-of-home placement provider;</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>Notify the appropriate court if the department has information indicating that a child’s interest as a victim is not protected in a court case;</text> </paragraph> <paragraph num="(18)"> <text>Ensure that the child has opportunities for age or developmentally appropriate activities; and</text> </paragraph> <paragraph num="(19)"> <text>Ensure that the out-of-home placement provider is applying the reasonable and prudent parent standard in making decisions regarding the child’s engagement in age or developmentally appropriate activity opportunities.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Voluntary Placement."> <paragraph num="A."> <text>Time-Limited Voluntary Placement.</text> <paragraph num="(1)"> <text>If a parent or legal guardian is temporarily unable to care for a child because the parent or legal guardian is, or soon will be, hospitalized, incarcerated, or otherwise unable to parent the child, the local department may acquire responsibility for temporary care of the child by accepting a voluntary placement of the child by the parent or legal guardian, under a binding written agreement between the local department and the parent or legal guardian.</text> </paragraph> <paragraph num="(2)"> <text>A child may not remain in out-of-home placement under a time-limited voluntary written agreement for more than 180 calendar days.</text> </paragraph> <paragraph num="(3)"> <text>The local department may accept a time-limited voluntary placement only when all of the following conditions are met:</text> <paragraph num="(a)"> <text>Reasonable efforts have been made to prevent the need to place the child;</text> </paragraph> <paragraph num="(b)"> <text>The local department believes that the parent or legal guardian will meet all responsibilities as set forth in Regulation .07 of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>Both parents, the parent with sole legal custody, the sole caretaker parent of the child, or the legal guardian signs a binding written agreement;</text> </paragraph> <paragraph num="(d)"> <text>The parents or legal guardian who are parties to the voluntary agreement sign a document that gives the local department the authority to consent to medical care, as set forth in Regulation .08 of this chapter;</text> </paragraph> <paragraph num="(e)"> <text>The parents who are parties to the voluntary agreement pay child support in accordance with Regulation .29 of this chapter; and</text> </paragraph> <paragraph num="(f)"> <text>The placement is made in support of a plan of service to the parents or legal guardian designed to lead to reunification within 180 calendar days.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Give written and oral notice to the parents or legal guardian that the time-limited voluntary placement agreement can be revoked at any time by a written revocation signed by the same individual or individuals who signed the voluntary agreement; and</text> </paragraph> <paragraph num="(b)"> <text>Inform the parents or legal guardian that the local department shall petition the court for custody if it is determined that the child's best interest requires out-of-home placement for longer than 180 calendar days.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Upon receipt of a written revocation, the local department shall:</text> <paragraph num="(a)"> <text>Promptly return the child to the parents or legal guardian; or</text> </paragraph> <paragraph num="(b)"> <text>Immediately petition the court for emergency shelter care for the child.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The local department shall petition the court for custody:</text> <paragraph num="(a)"> <text>As soon as the local department determines that the child will require out-of-home placement for longer than 180 calendar days; or</text> </paragraph> <paragraph num="(b)"> <text>Whenever the local department determines that it is in the child's best interest.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The child who continues to require out-of-home placement at the end of 180 calendar days of placement pursuant to a time-limited voluntary placement written agreement may remain in out-of-home placement only if a juvenile court has committed the child to the custody or guardianship of a local department.</text> </paragraph> <paragraph num="(8)"> <text>This regulation does not apply to children whose parents have signed a voluntary consent for adoption.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Children with Disabilities Voluntary Placement.</text> <paragraph num="(1)"> <text>The following may request a Voluntary Placement Agreement:</text> <paragraph num="(a)"> <text>A parent;</text> </paragraph> <paragraph num="(b)"> <text>A legal guardian; or</text> </paragraph> <paragraph num="(c)"> <text>The Court.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A Voluntary Placement Agreement may not be initiated by a third party.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall make reasonable efforts to prevent placement in accordance with Md. Code Ann., Family Law Article, §5-525(e), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall conduct an assessment.</text> </paragraph> <paragraph num="(5)"> <text>In order for the local department to sign a voluntary placement agreement, the following conditions must be met:</text> <paragraph num="(a)"> <text>The child has a documented developmental disability or mental illness;</text> </paragraph> <paragraph num="(b)"> <text>A treatment provider such as a medical doctor, psychiatrist, or psychologist has provided a written recommendation which details the need for out-of-home placement;</text> </paragraph> <paragraph num="(c)"> <text>The child requires an out-of-home placement in order to obtain treatment directly related to the documented disability;</text> </paragraph> <paragraph num="(d)"> <text>The parent is unable to provide treatment or care;</text> </paragraph> <paragraph num="(e)"> <text>The goal is reunification with the family at conclusion of treatment;</text> </paragraph> <paragraph num="(f)"> <text>Local Care Team (LCT) meeting has been held to determine whether any alternative or interim services for the child and family may be provided by any State agency;</text> </paragraph> <paragraph num="(g)"> <text>An appropriate placement and placement date has been determined as follows:</text> <paragraph num="(i)"> <text>The placement must be in the least restrictive setting; and</text> </paragraph> <paragraph num="(ii)"> <text>A psychiatric hospital is not considered a placement;</text> </paragraph> </paragraph> <paragraph num="(h)"> <text>The Administration must approve the voluntary placement by signing the Children with Disabilities Placement Checklist;</text> </paragraph> <paragraph num="(i)"> <text>The parent and the Child Support Enforcement Agency must finalize a binding child support agreement detailing the amount and manner for child support payments;</text> </paragraph> <paragraph num="(j)"> <text>Both parents, a parent with sole legal custody, or a legal guardian has signed a voluntary placement agreement which gives the local department the responsibility for placement and care decisions related to the child; and</text> </paragraph> <paragraph num="(k)"> <text>The local department shall make reasonable efforts to prevent placement.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>A voluntary placement cannot be made if the parent refuses to pay child support or enter into a written agreement.</text> </paragraph> <paragraph num="(7)"> <text>A voluntary placement agreement cannot be signed prior to a placement date.</text> </paragraph> <paragraph num="(8)"> <text>A child may remain in a Children with Disabilities Voluntary Placement beyond 180 calendar days or after the child’s 18th birthday if:</text> <paragraph num="(a)"> <text>A treatment provider such as a medical doctor, psychiatrist, or psychologist has submitted written documentation supporting the need to continue the voluntary placement due to the child's developmental disability or mental illness; and</text> </paragraph> <paragraph num="(b)"> <text>Before the 180th calendar day in placement or prior to a child’s 18th birthday, a juvenile court determines that continuation of the voluntary placement agreement is in the child's best interest.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>A local department may not seek legal custody as long as:</text> <paragraph num="(a)"> <text>The child has a developmental disability or a mental illness;</text> </paragraph> <paragraph num="(b)"> <text>The placement is needed to obtain treatment or care related to the child's disability; and</text> </paragraph> <paragraph num="(c)"> <text>There is no allegation of child abuse or neglect as defined in Courts and Judicial Proceedings Article, §3-801(b),(s) and,(x), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>All cases under a children with disabilities voluntary placement agreement shall meet all service and case plan requirements for the out-of-home placement program as set forth in this chapter.</text> </paragraph> <paragraph num="(11)"> <text>A children with disabilities voluntary placement agreement may be terminated prior to a voluntary placement hearing and the child returned to the parent or parents or legal guardian within 15 calendar days of notice if the local department receives a written revocation from the parent or legal guardian that signed the voluntary placement agreement.</text> </paragraph> <paragraph num="(12)"> <text>The local department may rescind the voluntary placement agreement prior to a voluntary placement hearing provided that:</text> <paragraph num="(a)"> <text>The parent or legal guardian who signed the agreement provides the local department with a written revocation of the agreement: or</text> </paragraph> <paragraph num="(b)"> <text>The parent or legal guardian who signed the agreement moves out-of-State: or</text> </paragraph> <paragraph num="(c)"> <text>The parent or legal guardian who signed the agreement fails to fulfill the terms of the agreement including the parent refusing to pay child support in accordance with a child support order: and</text> </paragraph> <paragraph num="(d)"> <text>The local department provides to the parent or legal guardian 15 calendar days written notice which includes details of the reasons for rescission and an explanation of appeal rights and the local department has discussed available placement plans and options with the parent or legal guardian.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>A children with disabilities voluntary placement agreement may be terminated after a voluntary placement hearing has been held and the local department:</text> <paragraph num="(a)"> <text>Has received a written revocation from the parent or legal guardian that signed the voluntary agreement;</text> </paragraph> <paragraph num="(b)"> <text>The local department has discussed available placement plans and options with the parent or parents or legal guardian; and</text> </paragraph> <paragraph num="(c)"> <text>Has requested that the juvenile proceedings be terminated by sending copies of both the request for revocation and an attached revocation notice to the juvenile court, all counsel, the parent [,and] or legal guardian informing them that the child is no longer in a voluntary placement, that the local department has closed its out-of-home placement case and is requesting that the juvenile court close its case.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>The local department shall file a petition to request an emergency voluntary placement review hearing, regardless of whether a previous court hearing has occurred, if the local department:</text> <paragraph num="(a)"> <text>Is not in agreement with the parent or legal guardian's written request for revocation; and</text> </paragraph> <paragraph num="(b)"> <text>Has determined that the best interest of the child requires continued out-of-home placement for treatment and care.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>Each local department shall designate a person to administer requests for voluntary placement agreements who shall be:</text> <paragraph num="(a)"> <text>An existing staff member of the local department; and</text> </paragraph> <paragraph num="(b)"> <text>Provided with annual training by the Administration on policies and procedures regarding the voluntary placement of children with developmental disabilities or mental illnesses.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Nothing in the preceding sections shall preclude the local departments from taking appropriate action pertaining to child abuse and neglect as defined in Family Law Article, §5-701, Annotated Code of Maryland.</text> </paragraph> <paragraph num="D."> <text>Enhanced After Care.</text> <paragraph num="(1)"> <text>The purpose of Enhanced After Care is to provide former Maryland foster youth an opportunity to re-enter foster care through a voluntary placement agreement so that they can continue learning and practicing independent living skills.</text> </paragraph> <paragraph num="(2)"> <text>The goal of Enhanced After Care is to ensure that the participants recognize and accept personal responsibility for making the transition into adulthood.</text> </paragraph> <paragraph num="(3)"> <text>To be eligible for Enhanced After Care, a youth shall be a former Maryland foster care youth:</text> <paragraph num="(a)"> <text>Whose commitment to the local department was rescinded after the age of 18 years; and</text> </paragraph> <paragraph num="(b)"> <text>Who was not discharged from foster care due to adoption, reunification, guardianship, marriage, or military duty; and</text> </paragraph> <paragraph num="(c)"> <text>Who enters into an Enhanced After Care Voluntary Placement Agreement with the local department in the jurisdiction from which the youth exited foster care or where they are receiving services.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>To continue to be eligible for Enhanced After Care, within 30 days of signing an Enhanced After Care Voluntary Placement Agreement, a youth shall be:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in an institution which provides post secondary or vocational training;</text> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote or remove barriers to unemployment;</text> </paragraph> <paragraph num="(d)"> <text>Employed at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Youth who exit out-of-home placement after their 18th birthday shall apply for Enhanced After Care services prior to the age of 20 years and 6 months.</text> </paragraph> <paragraph num="(6)"> <text>Youth receiving Enhanced After Care may receive all services available to youth under the Out-of-Home Placement Program as set forth in this chapter.</text> </paragraph> <paragraph num="(7)"> <text>A youth may remain in an Enhanced After Care Voluntary Placement beyond 180 calendar days if before the 180th calendar day in placement, a juvenile court determines that continuation of the voluntary placement agreement is in the youth’s best interest.</text> </paragraph> <paragraph num="(8)"> <text>The local department shall file a petition with the juvenile court to request an extension of the voluntary placement or to request an emergency voluntary placement review hearing if the local department determines termination of the voluntary placement agreements if appropriate.</text> </paragraph> <paragraph num="(9)"> <text>The local department shall terminate services for the following:</text> <paragraph num="(a)"> <text>Youth’s failure to comply with the service agreement or the voluntary placement agreement;</text> </paragraph> <paragraph num="(b)"> <text>Youth turns 21;</text> </paragraph> <paragraph num="(c)"> <text>Youth marries;</text> </paragraph> <paragraph num="(d)"> <text>Youth enters military duty;</text> </paragraph> <paragraph num="(e)"> <text>Youth dies; or</text> </paragraph> <paragraph num="(f)"> <text>Youth voluntarily terminates the voluntary placement agreement.</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>All cases under an Enhanced After Care Voluntary Placement Agreement shall meet all service and case plan requirements for the out-of-home placement program as set forth in this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Parental Rights and Responsibilities."> <paragraph num="A."> <text>When there is a conflict between the rights of the parents or legal guardian and those of the child, the child's best interest shall take precedence.</text> </paragraph> <paragraph num="B."> <text>After a court has terminated parental rights, the parents no longer have rights as enumerated in this regulation.</text> </paragraph> <paragraph num="C."> <text>Consistent with the best interest of the child, the parents or legal guardian of a child in out-of-home placement may:</text> <paragraph num="(1)"> <text>Upon request, obtain for the child an out-of-home placement consistent with their religious affiliation, if this placement is available and suitable;</text> </paragraph> <paragraph num="(2)"> <text>Meet the child's caregivers, unless doing so would pose a danger to the child or the caregivers;</text> </paragraph> <paragraph num="(3)"> <text>Contact the child's caseworker for information about the child or to discuss the child's case;</text> </paragraph> <paragraph num="(4)"> <text>Request a family team conference to discuss local department decisions regarding the child's placement;</text> </paragraph> <paragraph num="(5)"> <text>Petition the court to return custody of a child committed to the custody of the local department;</text> </paragraph> <paragraph num="(6)"> <text>Be represented by legal counsel in all court proceedings;</text> </paragraph> <paragraph num="(7)"> <text>Receive aftercare services; and</text> </paragraph> <paragraph num="(8)"> <text>Participate in decisions about major changes in the life of the child, unless those changes are of matters protected by the child's privacy rights or contrary to the child's best interest.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall encourage the parents or legal guardian to:</text> <paragraph num="(1)"> <text>Participate with the local department in preparing the child's concurrent permanency plans;</text> </paragraph> <paragraph num="(2)"> <text>Participate in the development of a service agreement;</text> </paragraph> <paragraph num="(3)"> <text>Meet regularly, according to a mutually agreed-upon schedule, with the local department representative to discuss progress toward achievement of the permanency goal; and</text> </paragraph> <paragraph num="(4)"> <text>Visit or contact the child regularly as planned with the local department or as ordered by a court, unless the contact has been determined by a court to be contrary to the best interest of the child;</text> </paragraph> <paragraph num="(5)"> <text>Attend all court, administrative, and citizen review hearings regarding the child.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall request the parents or legal guardian when appropriate to:</text> <paragraph num="(1)"> <text>Provide the local department with all medical (including mental health, immunization, and dental) records, educational, legal, financial, and other relevant information about the child, including the birth certificate, the child's Social Security number, and any custody decree affecting the child;</text> </paragraph> <paragraph num="(2)"> <text>Inform the local department and the court of any changes in address, employment, living arrangements, or other matters that would affect the plans for the child;</text> </paragraph> <paragraph num="(3)"> <text>Pay child support in accordance with Regulation .29 of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>Identify and provide information on the whereabouts of the child's other parent and all known relatives;</text> </paragraph> <paragraph num="(5)"> <text>Maintain any existing health care coverage on behalf of the child or obtain health insurance when available;</text> </paragraph> <paragraph num="(6)"> <text>Be responsible for all medical copayments to the health care provider when private health coverage is available on behalf of the child; and</text> </paragraph> <paragraph num="(7)"> <text>Sign all consents required by federal and State law to permit the release of all medical and mental health information and records to enable the local department to provide services to the child and the child's family.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Services to Birth Parent.</text> <paragraph num="(1)"> <text>The local department shall make services available to the birth parent requesting services, irrespective of the age of the birth parent, to help the birth parent assess parental roles and responsibilities. These services include, but are not limited to:</text> <paragraph num="(a)"> <text>Counseling;</text> </paragraph> <paragraph num="(b)"> <text>Referral to job training; and</text> </paragraph> <paragraph num="(c)"> <text>Financial assistance information.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When an expectant birth parent who is considering placing a child with the local department for adoption requests services, the local department shall provide counseling and other appropriate services before the child is born and during any termination of the parental rights process.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall help the birth parent gain access to the services necessary to accomplish the mutually agreed upon goals. While the child is in care, the local department shall assist the birth parent with resolving the problems that brought about the request for adoption planning.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall inform the birth parent of the:</text> <paragraph num="(a)"> <text>Parent's right to visit the child during the period before guardianship is granted;</text> </paragraph> <paragraph num="(b)"> <text>Parent's right to withdraw consent as set forth in Family Law Article, §5-321(c)(1), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(c)"> <text>Search rights of birth parents and adoptees as set forth in Family Law Article, Title 5, Subtitles 4B and 4C, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(d)"> <text>Parent's right to file a disclosure veto as set forth in Family Law Article, §5-3A-05(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>When the birth parent decides to place the child for adoption, the local department shall prepare a written placement agreement, which shall:</text> <paragraph num="(a)"> <text>Set forth the placement plan; and</text> </paragraph> <paragraph num="(b)"> <text>Include any special conditions, such as the preferred religion or race of the adoptive family, which the agency and birth parent mutually agree upon.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Medical Care."> <paragraph num="A."> <text>The local department shall encourage the parents or legal guardian to participate to the extent of the parents' or legal guardian's capability and availability in plans for the medical care of any child committed to or in voluntary placement with the local department.</text> </paragraph> <paragraph num="B."> <text>When the local department holds guardianship with the right to consent to adoption, the local department has the authority to give whatever consent is needed for medical care.</text> </paragraph> <paragraph num="C."> <text>At the time a child is taken into care, the local department shall:</text> <paragraph num="(1)"> <text>Ask the parents or legal guardian to sign a document authorizing the local department to consent to:</text> <paragraph num="(a)"> <text>An initial health care screening;</text> </paragraph> <paragraph num="(b)"> <text>A comprehensive health assessment that meets the requirements of the Early and Periodic Screening, Diagnosis and Treatment (EPSDT) Program; and</text> </paragraph> <paragraph num="(c)"> <text>All routine and immediate medical care; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Seek medical guardianship from the court if the parents or legal guardian do not give consent, and, if the child is in need of immediate medical care, obtain treatment while consent is sought.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A local department caseworker or a law enforcement officer may take a child who may have been abused or neglected to a medical facility for examination and treatment without parental or legal guardian consent or court order, in accordance with Family Law Article, §5-712, Annotated Code of Maryland, and COMAR 07.02.07.07F.</text> </paragraph> <paragraph num="E."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Give notice to the child's parents or legal guardian before, and encourage participation in and attendance at, any planned evaluative, diagnostic, or inpatient medical care; and</text> </paragraph> <paragraph num="(2)"> <text>Promptly notify the parents or legal guardian of any treatment given without prior notice unless the notification violates the privacy rights of the child.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall document in the child's case record the actions taken by the local department to:</text> <paragraph num="(1)"> <text>Obtain medical consent;</text> </paragraph> <paragraph num="(2)"> <text>Involve the parents or legal guardian in decisions regarding the child's medical care; and</text> </paragraph> <paragraph num="(3)"> <text>Notify the parents or legal guardian of any medical care planned or given to their child.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Children in the custody or care of a local department shall be enrolled in Maryland's Medical Assistance Program.</text> </paragraph> <paragraph num="H."> <text>If the child in an out-of-home placement has private health care coverage, the private coverage shall be the primary source of coverage and Medical Assistance shall be the secondary source of coverage.</text> </paragraph> <paragraph num="I."> <text>Initial health care screenings and comprehensive health examinations of children in the custody or care of a local department shall be provided by a primary care physician who is certified by the Maryland Healthy Kids Early and Periodic Screening, Diagnosis and Treatment (EPSDT) Program.</text> </paragraph> <paragraph num="J."> <text>The local department shall secure an initial health care screening for a child in out-of-home placement before placement or within 24 hours of placement, but not later than 5 working days following placement, except that a child who may have been abused shall receive immediate medical attention.</text> </paragraph> <paragraph num="K."> <text>Within 10 working days of a child entering initial placement, the local department shall refer the child for a comprehensive health assessment. The local department shall make reasonable efforts to ensure that the comprehensive health assessment is completed within a time frame that allows for the inclusion of its findings and resulting individualized treatment plan in a written comprehensive assessment report. The local department shall ensure that reasonable efforts are made to secure the written assessment report within 60 calendar days of initial placement.</text> </paragraph> <paragraph num="L."> <text>If the child's primary health care provider does not do the initial health assessment, the local department shall make the results of the comprehensive health assessment available to the child's primary health care provider or providers.</text> </paragraph> <paragraph num="M."> <text>The primary care physician may make the professional decision to complete the initial and comprehensive health assessments at the same time, and shall forward all assessment results and any indicated follow-up to the local department.</text> </paragraph> <paragraph num="N."> <text>Whenever health care needs are identified for a child in out-of-home placement, the local department shall ensure that appropriate follow-up appointments are made for evaluation, diagnosis, and treatment to meet the child's health care needs.</text> </paragraph> <paragraph num="O."> <text>The local department shall ensure that all children in out-of-home placement follow the EPSDT schedule of preventive health care that includes screening components based on age from infancy through adolescence.</text> </paragraph> <paragraph num="P."> <text>The local department shall make reasonable efforts to schedule an initial oral health evaluation by a dentist within 90 calendar days of initial placement if the child is 1 year old or older upon entry, or within 90 calendar days after the child’s first birthday if the child is younger than 1 year old when placed. The local department shall schedule subsequent dental care for children 1 year old and older, which shall include check-ups every 6 months and necessary dental treatment to be provided by the managed care organization or fee-for-service provider.</text> </paragraph> <paragraph num="Q."> <text>All children in out-of-home placement shall have a vision exam once a year in addition to any vision screening performed as part of the EPSDT exam.</text> </paragraph> <paragraph num="R."> <text>The local department shall encourage adolescents 10 years old and older to openly discuss any questions and concerns with health care providers related to sexuality and reproductive health care.</text> </paragraph> <paragraph num="S."> <text>The local department shall request:</text> <paragraph num="(1)"> <text>A substance abuse screening if the child's behavior or physical health indicates the likelihood of substance abuse; and</text> </paragraph> <paragraph num="(2)"> <text>A full-scale assessment of the child to address the child's treatment needs if the screening results indicate substance abuse.</text> </paragraph> </paragraph> <paragraph num="T."> <text>The local department shall develop and use a health passport for each child in out-of-home placement, which shall be kept current and accompany the child through the out-of-home placement system.</text> </paragraph> <paragraph num="U."> <text>The health passport shall include the following information:</text> <paragraph num="(1)"> <text>The identity of the medical facilities where the child usually receives care;</text> </paragraph> <paragraph num="(2)"> <text>The health care visit report on the child's condition at placement as documented by the child's physician;</text> </paragraph> <paragraph num="(3)"> <text>The child's immunization record, allergies/adverse reactions, chronic health problems, and present medications;</text> </paragraph> <paragraph num="(4)"> <text>Developmental status for a child younger than 4 years old, or for a child with a disability;</text> </paragraph> <paragraph num="(5)"> <text>Consents to health care and release of records; and</text> </paragraph> <paragraph num="(6)"> <text>Receipts for health care and release of records.</text> </paragraph> </paragraph> <paragraph num="V."> <text>At the time of a child's placement, the local department shall provide the child's out-of-home placement provider with the health passport, which has been completed to the extent possible.</text> </paragraph> <paragraph num="W."> <text>The local department shall ensure that the child's case record contains the child's medical history and the most recent copies of the child's health care documents. When the documents are known to exist but have not been provided, the case record shall document efforts made to obtain them.</text> </paragraph> <paragraph num="X."> <text>The local department shall use the child's private insurance and Medical Assistance card to obtain public mental health services for the child.</text> </paragraph> <paragraph num="Y."> <text>The health passport shall be returned to the local department at the time the child leaves the placement.</text> </paragraph> <paragraph num="Z."> <text>The local department shall provide the child who has exited out-of-home placement with a copy of the child's personal health records at no cost when:</text> <paragraph num="(1)"> <text>The child is 18 to 21 years old and exits out-of-home placement; or</text> </paragraph> <paragraph num="(2)"> <text>The child, who is younger than 18 years old at the time of exiting out-of-home placement, becomes 18 years old and requests the child's personal health records.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Shelter Care."> <paragraph num="A."> <text>In the case of serious, immediate danger to the child, the local department shall:</text> <paragraph num="(1)"> <text>Remove the child; and</text> </paragraph> <paragraph num="(2)"> <text>Immediately request authorization from the court or intake officer for shelter care until the next court date when a shelter care hearing is held.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Before the shelter care hearing, the local department shall attempt to locate the parents, guardian, custodian, or relatives and provide reasonable notice, oral or written, stating the time, place, and purpose of the shelter care hearing.</text> </paragraph> <paragraph num="C."> <text>At the shelter care hearing, the local department shall:</text> <paragraph num="(1)"> <text>Describe the efforts that have been made but have been unsuccessful in preventing or eliminating the need for the removal of the child from the home;</text> </paragraph> <paragraph num="(2)"> <text>Describe the reasons why efforts to prevent placement could not be made before removal from the home;</text> </paragraph> <paragraph num="(3)"> <text>Describe the reasons why a child with a documented developmental disability or mental illness is not appropriate for a children with disabilities voluntary placement.</text> </paragraph> <paragraph num="(4)"> <text>Describe the child's need for out-of-home placement; and</text> </paragraph> <paragraph num="(5)"> <text>Make a recommendation of shelter care.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the court orders shelter care, the local department shall place the child in the least restrictive setting consistent with the child's needs.</text> </paragraph> <paragraph num="E."> <text>Before or during the shelter care period, the local department shall meet with the parents or legal guardian, and may hold a family team meeting that includes the parents, legal guardian, and relatives to:</text> <paragraph num="(1)"> <text>Identify all maternal and paternal relatives;</text> </paragraph> <paragraph num="(2)"> <text>Determine if continued out-of-home placement is necessary for the child who has been placed in shelter care; and</text> </paragraph> <paragraph num="(3)"> <text>Determine whether the child can be properly cared for at home or in the home of a family member, and if so, develop an appropriate plan for care of the child.</text> </paragraph> </paragraph> <paragraph num="F."> <text>When the local department has any reason to believe that a child is to continue in out-of-home placement beyond the length of the shelter care order, the local department shall promptly file a petition with the court to request custody of the child.</text> </paragraph> <paragraph num="G."> <text>A local department shall inform a relative with whom the local department places a child of the relative's right to apply to be licensed as a foster home for that child in accordance with COMAR 07.02.25.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Efforts to Prevent Out-of-Home Placement."> <paragraph num="A."> <text>Before accepting a time-limited or children with disabilities voluntary placement or seeking shelter care, the local department shall document in the case record reasonable efforts that have been made but have been unsuccessful in preventing or eliminating the need for removal of the child from the home, unless an emergency situation causes removal to be reasonable under the circumstances to provide for the safety of the child.</text> </paragraph> <paragraph num="B."> <text>Placement prevention services are those services designed to alleviate the conditions which may make out-of-home placement necessary and may include, but are not limited to:</text> <paragraph num="(1)"> <text>In-home aide services;</text> </paragraph> <paragraph num="(2)"> <text>Day care;</text> </paragraph> <paragraph num="(3)"> <text>Crisis counseling;</text> </paragraph> <paragraph num="(4)"> <text>Family preservation;</text> </paragraph> <paragraph num="(5)"> <text>Assistance in gaining access to emergency financial assistance;</text> </paragraph> <paragraph num="(6)"> <text>Respite care;</text> </paragraph> <paragraph num="(7)"> <text>Self-help groups;</text> </paragraph> <paragraph num="(8)"> <text>Referral for medical care and medical insurance;</text> </paragraph> <paragraph num="(9)"> <text>Special education services;</text> </paragraph> <paragraph num="(10)"> <text>Mental health, drug or alcohol abuse counseling and treatment;</text> </paragraph> <paragraph num="(11)"> <text>Referral to parenting classes;</text> </paragraph> <paragraph num="(12)"> <text>Assistance in locating housing; and</text> </paragraph> <paragraph num="(13)"> <text>Domestic violence counseling.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall make appropriate referrals to emergency shelter services and any other appropriate and available services for families with children lacking shelter, in accordance with Regulation .04D of this chapter.</text> </paragraph> <paragraph num="D."> <text>The local department shall document in the child's case record:</text> <paragraph num="(1)"> <text>Any placement prevention services that were provided;</text> </paragraph> <paragraph num="(2)"> <text>The effectiveness of the provided services;</text> </paragraph> <paragraph num="(3)"> <text>The reasons that placement was necessary; and</text> </paragraph> <paragraph num="(4)"> <text>Specific services that would have been appropriate had they been available.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If the local department determines that the child's welfare requires removal, the department shall document in the case record the circumstances that support the judgment that prevention services would not be appropriate.</text> </paragraph> <paragraph num="F."> <text>In a petition to the court to request custody of a child, the local department shall note the placement prevention services that the child and the child's family have received, or shall state the reasons why placement prevention services were not appropriate and therefore were not provided.</text> </paragraph> <paragraph num="G."> <text>For a children with disabilities voluntary placement, efforts to prevent placement may include a request by the local department for an emergency voluntary placement hearing before placement based upon concerns related to the child's treatment and care needs.</text> </paragraph> <paragraph num="H."> <text>Whenever the court orders an out-of-home placement, the local department's attorney shall ask the court to incorporate into its order a reasonable efforts finding, as described in Regulation .30 of this chapter.</text> </paragraph> <paragraph num="I."> <text>When the local department petitions the court to make a determination of CINA for a child with a documented developmental disability or mental illness:</text> <paragraph num="(1)"> <text>The local department shall detail the reasons why a child with a developmental disability or mental illness is not appropriate for a children with disabilities voluntary placement as an effort to prevent placement;</text> </paragraph> <paragraph num="(2)"> <text>The local department shall, upon order of the court that has held in abeyance a finding on whether the child is a CINA:</text> <paragraph num="(a)"> <text>Assess or reassess the family and child's eligibility for placement in accordance with a children with disability voluntary placement agreement; and</text> </paragraph> <paragraph num="(b)"> <text>Report back to the court in writing within 30 days unless the court extends the time period.</text> </paragraph> </paragraph> </paragraph> <paragraph num="J."> <text>The local department shall offer to place the child according to a children with disabilities voluntary placement agreement when so ordered by the court following a hearing to determine that the child and family are eligible for a voluntary placement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Out-of-Home Placement."> <paragraph num="A."> <text>In order of preference, a child shall be placed with a relative caregiver, in a foster home, or in a group care setting.</text> </paragraph> <paragraph num="B."> <text>A foster home used by the local department shall meet the standards for foster homes established under COMAR 07.02.25 and, except as outlined in Regulation .28 of this chapter, shall be located within the State.</text> </paragraph> <paragraph num="C."> <text>A child shall be placed in the least restrictive setting appropriate to the child's needs and:</text> <paragraph num="(1)"> <text>In the local jurisdiction where the child's parent or legal guardian resides; or</text> </paragraph> <paragraph num="(2)"> <text>In another jurisdiction in the State if there is a compelling reason that it is in the best interests of the child because:</text> <paragraph num="(a)"> <text>The child has strong ties to:</text> <paragraph num="(i)"> <text>Family;</text> </paragraph> <paragraph num="(ii)"> <text>A placement resource; or</text> </paragraph> <paragraph num="(iii)"> <text>Other community resources in another jurisdiction in the State;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Necessary specialized services are not available to the child in the local jurisdiction but are available in another jurisdiction in the State; or</text> </paragraph> <paragraph num="(c)"> <text>There are no placements available in the jurisdiction to meet the individualized placement needs of the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>When it is necessary to place a child in another jurisdiction according to this regulation, the local department shall consider:</text> <paragraph num="(1)"> <text>The availability of resources to provide necessary services to the child;</text> </paragraph> <paragraph num="(2)"> <text>The accessibility to family treatment, if appropriate; and</text> </paragraph> <paragraph num="(3)"> <text>The effect on the local school system in the jurisdiction under consideration.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall place a child in a foster care or preadoptive home, except when the child requires extra care and supervision which cannot be provided in a foster care or pre-adoptive home.</text> </paragraph> <paragraph num="F."> <text>A child shall be placed with other siblings in an out-of-home placement if it is in the best interests of the siblings to be placed together and placement of the siblings together does not conflict with a specific health or safety regulation.</text> </paragraph> <paragraph num="G."> <text>If placement of the siblings together conflicts with a specific health or safety regulation, the local department may place the siblings together if the local department has made a written finding describing how placement of the siblings together serves the best interests of the siblings.</text> </paragraph> <paragraph num="H."> <text>If the siblings are not placed together, the caseworker shall document in the record the reasons the siblings are placed apart, and include whether such a joint placement would be contrary to the safety or well-being of any of the siblings.</text> </paragraph> <paragraph num="I."> <text>Any residential child care facility used by the local department shall meet the requirements for licensure for the facilities established in COMAR 14.31.05.</text> </paragraph> <paragraph num="J."> <text>The local department shall notify the court, and all parties, whenever moving a child from one placement to another. If the child is moved from a court-ordered placement, the local department shall notify the court, all parties, and counsel before the move, or, if not possible, immediately after the move.</text> </paragraph> <paragraph num="K."> <text>The local department shall, at the time of placement, make every effort to arrange a relative placement or foster home capable of meeting the child's needs on a long-term basis when the local department has reason to believe that the permanency plan for the child will be adoption or APPLA as defined in Regulation .03 of this chapter.</text> </paragraph> <paragraph num="L."> <text>The local department shall make every effort to minimize the number of placements a child has during an episode of out-of-home care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Education for the Child in Out-of-Home Placement."> <paragraph num="A."> <text>The local department shall ensure that, within 5 school days of being placed in out-of-home placement, a child of school age is attending school, unless this is unattainable for reasons outside the control of the local department.</text> </paragraph> <paragraph num="B."> <text>School Stability.</text> <paragraph num="(1)"> <text>With respect to a child who is in the custody of, committed to, or otherwise placed by the local department of social services in out-of-home placement, the local department shall determine whether it is in the child’s best interests to continue the child’s education at the school the child last attended prior to the most recent change in placement.</text> </paragraph> <paragraph num="(2)"> <text>In determining the best interests of the child under §B(1) of this regulation, the local department of social services shall, in consultation with the local education agency, consider the following factors, not in order of priority:</text> <paragraph num="(a)"> <text>The child's age;</text> </paragraph> <paragraph num="(b)"> <text>The school which the child's siblings attend;</text> </paragraph> <paragraph num="(c)"> <text>The child's experiences at the school the child last attended;</text> </paragraph> <paragraph num="(d)"> <text>The child's academic needs;</text> </paragraph> <paragraph num="(e)"> <text>The child's emotional needs;</text> </paragraph> <paragraph num="(f)"> <text>Any other special needs of the child;</text> </paragraph> <paragraph num="(g)"> <text>Continuity of instruction;</text> </paragraph> <paragraph num="(h)"> <text>Length of expected stay at current placement;</text> </paragraph> <paragraph num="(i)"> <text>Likely location of the child's current and future permanent placement;</text> </paragraph> <paragraph num="(j)"> <text>Time remaining in the school year;</text> </paragraph> <paragraph num="(k)"> <text>Distance and time of commute and the impact it may have on the child’s education; and</text> </paragraph> <paragraph num="(l)"> <text>The safety of the child.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department of social services shall make efforts to seek input from the child’s attorney, parent, parent surrogate, legal guardian and other persons who are able to contribute relevant information to the best interests determination made under this section, unless doing so will create undue delay in placement.</text> </paragraph> <paragraph num="(4)"> <text>The best interests determination made under this section shall be made as soon as possible after the child’s entrance into out-of-home placement or the child’s change in out-of-home placement, but no later than 5 business days thereafter.</text> </paragraph> <paragraph num="(5)"> <text>A child shall continue to be enrolled in and maintain attendance in the school of origin until the local department of social services completes the best interests determination in accordance with this section, and transportation to the school of origin during that time period shall be provided by the local department.</text> </paragraph> <paragraph num="(6)"> <text>The local department of social services shall immediately provide written notice of the best interests determination made under §B(2) of this regulation to both the local educational agency foster care liaison in the local educational agency serving the school of origin and the local educational agency foster care liaison of the local educational agency serving the local zoned school.</text> </paragraph> <paragraph num="(7)"> <text>The local department of social services shall provide written notice of the best interests determination made under §B(2) of this regulation to the child’s school, parent, parent surrogate, legal guardian, and child’s attorney within 5 business days after the best interests determination has been made.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall provide notice to a receiving school regarding the enrollment or imminent enrollment of a child who is in State-supervised care and shall provide to the receiving school:</text> <paragraph num="(1)"> <text>Name, address, and telephone number of the parent, legal guardian, parent surrogate, and the foster parent; and</text> </paragraph> <paragraph num="(2)"> <text>Name, address, and telephone number of the child's caseworker and the caseworker's supervisor.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department, parent, legal guardian, parent surrogate, foster parent, court-appointed attorney, or court-appointed special advocate acting on behalf of the child in State-supervised care may provide notice to a receiving school regarding the enrollment or imminent enrollment of the child.</text> </paragraph> <paragraph num="E."> <text>The local department shall also inform the receiving school of the name of the sending school if that information is available.</text> </paragraph> <paragraph num="F."> <text>The local department, if requested, may choose to aid the enrollment process by hand delivering required documents compiled by the sending school to the receiving school which includes a copy of the child's:</text> <paragraph num="(1)"> <text>Completed student withdrawal or transfer record;</text> </paragraph> <paragraph num="(2)"> <text>Academic records and immunization records; and</text> </paragraph> <paragraph num="(3)"> <text>Most recent individualized education plan or most recent educational assessment.</text> </paragraph> </paragraph> <paragraph num="G."> <text>When the local department believes that the child may have special educational needs, the local department shall notify the school and request an evaluation of those needs if no prior evaluation has been completed.</text> </paragraph> <paragraph num="H."> <text>When the local department believes that a child younger than 5 years old is developmentally disabled, the local department shall request an assessment from the Maryland State Department of Education, Maryland Infant and Toddler’s Program/Preschool Services Branch if no prior assessment has been completed.</text> </paragraph> <paragraph num="I."> <text>The local department shall request that the juvenile court notify school officials that a child has been found CINA, so that the local department will be eligible to be notified if the child is habitually truant.</text> </paragraph> <paragraph num="J."> <text>A child who is committed or voluntarily placed shall be educated in accordance with State Board of Education regulations, except the child may not be educated under a home instruction program.</text> </paragraph> <paragraph num="K."> <text>Tuition Waiver.</text> <paragraph num="(1)"> <text>The Maryland tuition waiver provides a waiver of tuition for a Maryland public institution of higher education and is applicable to certain individuals in, or formerly in, out-of-home care. An individual qualifies for the tuition waiver if the individual was placed by the Department of Human Services in an out-of-home placement and resided in an out-of-home placement:</text> <paragraph num="(a)"> <text>On the individual’s 18th birthday or at the time of graduation from high school or successful completion of a General Equivalency Development Examination (GED); or</text> </paragraph> <paragraph num="(b)"> <text>For at least 1 year on or after the individual’s 13th birthday and the individual was placed into guardianship, adopted, or reunited with at least one of the individual’s parents.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Younger siblings of individuals described in §K(1)(b) of this regulation and concurrently placed into the same guardianship or adopted by the same adoptive family from an out-home-placement also qualify for this waiver.</text> </paragraph> <paragraph num="(3)"> <text>An individual who qualifies for this waiver shall be exempted from paying any tuition at a Maryland public institution of higher education, regardless of the individual’s receipt of scholarships or grants, if the individual:</text> <paragraph num="(a)"> <text>Is enrolled as a candidate for an associate's degree, a bachelor's degree, or a vocational certificate at a Maryland public institution of higher education on or before age 25; and</text> </paragraph> <paragraph num="(b)"> <text>Has filed for federal and State financial aid by June 30 of each year.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The waiver is applied to the cost of tuition, registration fees, and all fees that are required as a condition of enrollment. Scholarships and grants that the individual receives may not be used to pay these costs.</text> </paragraph> <paragraph num="(5)"> <text>Tuition and registration fees are determined by the individual public institution of higher education. Tuition does not include the cost of room, board, books, or transportation.</text> </paragraph> <paragraph num="(6)"> <text>The tuition waiver is available to the qualified individual for up to 10 years after first enrolling as a candidate for either an associate or bachelor’s degree in a Maryland public institution of higher education, or until a bachelor’s degree is awarded, whichever is earlier.</text> </paragraph> <paragraph num="(7)"> <text>The qualified individual shall inform the financial aid office at the Maryland public institution of higher education of the individual’s potential eligibility for the tuition waiver.</text> </paragraph> <paragraph num="(8)"> <text>The qualified individual is responsible for adherence to all financial aid policies of the Maryland Higher Education Commission and the Maryland public institution of higher education at which the individual is enrolled.</text> </paragraph> <paragraph num="(9)"> <text>The tuition waiver may not be applied retroactively.</text> </paragraph> </paragraph> <paragraph num="L."> <text>Federal Education Training Vouchers Program.</text> <paragraph num="(1)"> <text>An individual who was placed by the Department of Human Services in an out-of-home placement may request assistance in obtaining funds for post-secondary education or training at an institution of higher education, through the federal Chafee Education and Training Vouchers (ETV) program.</text> </paragraph> <paragraph num="(2)"> <text>To obtain funds from the ETV program, the individual:</text> <paragraph num="(a)"> <text>Shall have completed high school or received a GED certificate;</text> </paragraph> <paragraph num="(b)"> <text>Shall have exhausted all other forms of financial aid/assistance before requesting funds;</text> </paragraph> <paragraph num="(c)"> <text>Shall have filed for federal and State financial assistance by June 30 of each year for the upcoming school year; and</text> </paragraph> <paragraph num="(d)"> <text>May not be in default on any educational loan or owe a refund of an educational grant.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An individual is eligible for the ETV program if the individual:</text> <paragraph num="(a)"> <text>Is eligible for Chafee Independent Living Services according to federal guidelines;</text> </paragraph> <paragraph num="(b)"> <text>Aged out of out-of-home placement; or</text> </paragraph> <paragraph num="(c)"> <text>Lived in out-of-home placement at 14 years old or older and was adopted or entered guardianship at 16 years old or older.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The ETV program is available to eligible individuals who are pursuing post-secondary education or training in an institution of higher education up to the age of 26 as long as they are enrolled before their 21st birthday and making satisfactory progress toward completion of such program, but an individual may not participate in the ETV program for more than 5 years.</text> </paragraph> <paragraph num="(5)"> <text>The ETV funds may be applied toward:</text> <paragraph num="(a)"> <text>Tuition and school fees;</text> </paragraph> <paragraph num="(b)"> <text>Room and board;</text> </paragraph> <paragraph num="(c)"> <text>Off campus housing;</text> </paragraph> <paragraph num="(d)"> <text>Books;</text> </paragraph> <paragraph num="(e)"> <text>Rental or purchase of required equipment, materials, and supplies;</text> </paragraph> <paragraph num="(f)"> <text>Childcare;</text> </paragraph> <paragraph num="(g)"> <text>Tutoring costs related to attendance in the educational program; and</text> </paragraph> <paragraph num="(h)"> <text>Transportation that is necessary for the student to attend school.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Applications to the ETV program shall be forwarded to the Administration for review and approval by the education specialist.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Case Planning for Permanency."> <paragraph num="A."> <text>Within 60 days after removal, the local department, together with the child's parent or legal guardian, shall develop a written case plan for each child in out-of-home placement. The case plan shall include concurrent permanency plans, except as provided in §B of this regulation, and shall:</text> <paragraph num="(1)"> <text>Describe the circumstances that make placement necessary;</text> </paragraph> <paragraph num="(2)"> <text>State with whom the child was living before placement and their relationship to the child; and</text> </paragraph> <paragraph num="(3)"> <text>Describe the efforts that were made but were unsuccessful in preventing or eliminating the need for removal from the child's home including the consideration of both in-State and out-of-State placement options, or why such efforts were not possible.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Identify and develop a concurrent permanency plan, as appropriate;</text> </paragraph> <paragraph num="(2)"> <text>Consider the following factors in determining that the concurrent permanency plan is in the best interests of the child:</text> <paragraph num="(a)"> <text>Child's ability to be safe and healthy in the home of the child's parent or legal guardian;</text> </paragraph> <paragraph num="(b)"> <text>Child's attachment and emotional ties to the child's siblings, parents, or legal guardian;</text> </paragraph> <paragraph num="(c)"> <text>Child's emotional attachment to the child's current caregiver and the caregiver's family;</text> </paragraph> <paragraph num="(d)"> <text>Length of time the child has resided with the current caregiver;</text> </paragraph> <paragraph num="(e)"> <text>Potential emotional, developmental, and educational harm to the child if moved from the child's current placement; and</text> </paragraph> <paragraph num="(f)"> <text>Potential harm to the child by remaining in State custody for an excessive period of time;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Prioritize permanency plan options using the following order of preference:</text> <paragraph num="(a)"> <text>Reunification with the parent or legal guardian;</text> </paragraph> <paragraph num="(b)"> <text>Placement with a relative for adoption, or custody and guardianship;</text> </paragraph> <paragraph num="(c)"> <text>Adoption by a non-relative;</text> </paragraph> <paragraph num="(d)"> <text>Guardianship by a non-relative; or</text> </paragraph> <paragraph num="(e)"> <text>Another Planned Permanent Living Arrangement (APPLA);</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Project the year and month when the concurrent permanency plans shall be achieved;</text> </paragraph> <paragraph num="(5)"> <text>Describe the specific service and behavioral objectives that shall be achieved before the return of the child to the parents or legal guardian if one of the concurrent permanency plans is reunification;</text> </paragraph> <paragraph num="(6)"> <text>Identify the services to be provided to the parents, legal guardian, and the child in order to achieve the permanency goals;</text> </paragraph> <paragraph num="(7)"> <text>Describe how the local department plans to carry out any voluntary placement agreement;</text> </paragraph> <paragraph num="(8)"> <text>Include consideration of the least restrictive setting appropriate to the child's safety and care needs and when determining a permanency plan consider the following in descending order of priority:</text> <paragraph num="(a)"> <text>The local jurisdiction where the child's parent or legal guardian resides; or</text> </paragraph> <paragraph num="(b)"> <text>Placement in another jurisdiction in the State, based on a compelling reason that it is in the best interest of the child because:</text> <paragraph num="(i)"> <text>The child has strong ties to family, a placement resource, or other community resources in another jurisdiction in the State;</text> </paragraph> <paragraph num="(ii)"> <text>Necessary specialized services are not available to the child in the local jurisdiction but are available in another jurisdiction in the State; or</text> </paragraph> <paragraph num="(iii)"> <text>There are no placements available in the jurisdiction to meet the individualized special placement needs of the child;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(9)"> <text>Include the following considerations when it is necessary to place a child in another jurisdiction according to this regulation:</text> <paragraph num="(a)"> <text>The availability of resources to provide necessary services to the child;</text> </paragraph> <paragraph num="(b)"> <text>The accessibility to family treatment, if appropriate; and</text> </paragraph> <paragraph num="(c)"> <text>The effect on the local school system in the jurisdiction of consideration;</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>Describe the type of home or institution in which the child has been, or is to be, placed, and discuss the safety and appropriateness of the placement with documentation describing how the placement is:</text> <paragraph num="(a)"> <text>The least restrictive setting available; and</text> </paragraph> <paragraph num="(b)"> <text>In close proximity to the parents' or legal guardian's home, consistent with the best interest and special needs of the child;</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>Discuss how the local department plans to carry out specific court orders, if any, pertaining to the child;</text> </paragraph> <paragraph num="(12)"> <text>Include a plan for ensuring that the child receives safe and appropriate care;</text> </paragraph> <paragraph num="(13)"> <text>Include a plan for working to ensure that services are provided to the child, parents or legal guardian, and resource parents to improve the conditions in the parents' or legal guardian's home and to facilitate the child’s return to his or her own safe home or other safe and appropriate permanent placement;</text> </paragraph> <paragraph num="(14)"> <text>Include a plan for working to ensure that services are provided to the child and foster parents to address the needs of the child while in foster care;</text> </paragraph> <paragraph num="(15)"> <text>Discuss the appropriateness of the services that have been provided to the child under the plan;</text> </paragraph> <paragraph num="(16)"> <text>For a child 14 years old or older, include a written description of the life skills training which will help the child prepare for independent living;</text> </paragraph> <paragraph num="(17)"> <text>To the extent available and accessible, include the most recent health and education records of the child, including:</text> <paragraph num="(a)"> <text>The names and addresses of the child's health and educational providers;</text> </paragraph> <paragraph num="(b)"> <text>The child's grade-level performance;</text> </paragraph> <paragraph num="(c)"> <text>The child's school record;</text> </paragraph> <paragraph num="(d)"> <text>Assurances that the child's placement in out-of-home placement takes into account the appropriateness of the current educational setting and the proximity to the school in which the child is enrolled at the time of placement;</text> </paragraph> <paragraph num="(e)"> <text>Assurances that the child who is 5 years old or older:</text> <paragraph num="(i)"> <text>Is enrolled, or in the process of enrolling, in a full-time elementary or secondary school program;</text> </paragraph> <paragraph num="(ii)"> <text>Has completed secondary school;</text> </paragraph> <paragraph num="(iii)"> <text>Is participating in, or scheduled to participate in, an independent study program administered by a local school district; or</text> </paragraph> <paragraph num="(iv)"> <text>If a child is incapable of attending school on a full-time basis due to a medical condition, the incapacity must be documented and regularly updated in the case plan;</text> </paragraph> </paragraph> <paragraph num="(f)"> <text>A record of the child's immunizations;</text> </paragraph> <paragraph num="(g)"> <text>The child's known medical problems;</text> </paragraph> <paragraph num="(h)"> <text>The child's medications; and</text> </paragraph> <paragraph num="(i)"> <text>Any other relevant health and education information required by Regulations .08 and .12 of this chapter; and</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>Deliver and document reunification services offered and time-limited reunification funds utilized.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The case plan shall be reassessed within 120 days of the initial plan, and every 180 days after that.</text> </paragraph> <paragraph num="D."> <text>The local department shall amend the case plan, as necessary, in light of the child's situation and of any court orders which affect the child.</text> </paragraph> <paragraph num="E."> <text>Within 60 days following placement and whenever the plan is amended, or upon request, the local department shall give a copy of the permanency plan and service agreement to the:</text> <paragraph num="(1)"> <text>Child's parents or legal guardian; and</text> </paragraph> <paragraph num="(2)"> <text>Child or the child's attorney.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall maintain a copy of the case plan and service agreement in the case record.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Provision of Reunification Services."> <paragraph num="A."> <text>To the extent that funds and other resources are available, a range of services that will facilitate or maintain successful reunification of the child shall be:</text> <paragraph num="(1)"> <text>Provided by the local department;</text> </paragraph> <paragraph num="(2)"> <text>Made available by the local department through referral to another appropriate agency; or</text> </paragraph> <paragraph num="(3)"> <text>Upon written approval by the director or the director's designee, purchased by the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The types of services which may be purchased, provided, or accessed through referral to another agency may include but are not limited to:</text> <paragraph num="(1)"> <text>Transportation costs for family visits or other reasons;</text> </paragraph> <paragraph num="(2)"> <text>Rent deposits;</text> </paragraph> <paragraph num="(3)"> <text>Household items;</text> </paragraph> <paragraph num="(4)"> <text>Vocational counseling or training;</text> </paragraph> <paragraph num="(5)"> <text>Mental health services;</text> </paragraph> <paragraph num="(6)"> <text>In-home aide service;</text> </paragraph> <paragraph num="(7)"> <text>Day care, including temporary day care or respite;</text> </paragraph> <paragraph num="(8)"> <text>Individual, group, and family counseling;</text> </paragraph> <paragraph num="(9)"> <text>Assistance to locate housing;</text> </paragraph> <paragraph num="(10)"> <text>Crisis intervention services;</text> </paragraph> <paragraph num="(11)"> <text>Parenting classes;</text> </paragraph> <paragraph num="(12)"> <text>Special education services; and</text> </paragraph> <paragraph num="(13)"> <text>Inpatient, residential, or outpatient substance abuse treatment services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Service Agreements."> <paragraph num="A."> <text>As appropriate to each case, the local department shall develop a written service agreement:</text> <paragraph num="(1)"> <text>With the child's parents or legal guardian, within 60 days of removal if the plan is to return the child to the parents or legal guardian;</text> </paragraph> <paragraph num="(2)"> <text>With the parents or legal guardian within 30 days before the planned reunification; and</text> </paragraph> <paragraph num="(3)"> <text>For the child 16 years old and older, with the child, the parents or legal guardian, and, where appropriate, the foster parents or representative payee.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When the permanency plan is reunification, the caseworker shall inform the parents or legal guardian, verbally and in writing, that:</text> <paragraph num="(1)"> <text>Their cooperation in developing the service agreement and in fulfilling the terms of the agreement is imperative;</text> </paragraph> <paragraph num="(2)"> <text>A concurrent permanency plan will be implemented in accordance with State and federal laws; and</text> </paragraph> <paragraph num="(3)"> <text>A court which is considering whether to terminate parental rights will consider the extent to which all parties have fulfilled their obligations under a service agreement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the parents or legal guardian refuse to meet with the caseworker to develop an agreement, or cannot reach an agreement concerning reunification efforts, the caseworker shall notify:</text> <paragraph num="(1)"> <text>The parents and the parents' attorney, or the legal guardian and the legal guardian's attorney, and the child's attorney in writing that the permanency plan of reunification shall be changed; and</text> </paragraph> <paragraph num="(2)"> <text>All parties of the new permanency plan within 30 days after the first notice is sent.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The service agreement shall state what must be done, when, and by whom to:</text> <paragraph num="(1)"> <text>Overcome problems so that the child may safely return home; or</text> </paragraph> <paragraph num="(2)"> <text>Assist the child 14 years or older in preparing for the transition from out-of-home placement to independent living.</text> </paragraph> </paragraph> <paragraph num="E."> <text>At a minimum, all service agreements shall include:</text> <paragraph num="(1)"> <text>A statement of the goals and intent of the agreement;</text> </paragraph> <paragraph num="(2)"> <text>A statement of the circumstances which made out-of-home placement necessary;</text> </paragraph> <paragraph num="(3)"> <text>A statement or list of the problems or barriers that shall be overcome to achieve the goals of the agreement;</text> </paragraph> <paragraph num="(4)"> <text>A list of the services and supports that the caseworker and the local department shall provide to assist the parents or legal guardian and the child, as appropriate to the case plan, as well as the time frames in which these services will be provided;</text> </paragraph> <paragraph num="(5)"> <text>A list of the responsibilities and tasks that the parents or legal guardian and child shall undertake and accomplish, as appropriate to the case plan, and the time frames in which each task shall be completed;</text> </paragraph> <paragraph num="(6)"> <text>A visitation plan that:</text> <paragraph num="(a)"> <text>Supports the continuity of the relationship among the child, parents or legal guardian, and siblings,</text> </paragraph> <paragraph num="(b)"> <text>Describes the place and frequency of visits,</text> </paragraph> <paragraph num="(c)"> <text>Identifies the participants in the visits, and</text> </paragraph> <paragraph num="(d)"> <text>Protects the child's safety;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>A description of the place and frequency of meetings between the caseworker and the parents or legal guardian, foster parents, or other provider and the child;</text> </paragraph> <paragraph num="(8)"> <text>A statement that the overall progress of the child, and the progress of the parent or legal guardian, and the youth, when applicable, toward completing the tasks will be reviewed during scheduled meetings between the caseworker and the parents or legal guardian, foster parents, or other provider and child;</text> </paragraph> <paragraph num="(9)"> <text>A statement that the terms of the agreement may be modified by consent of the parties to the agreement;</text> </paragraph> <paragraph num="(10)"> <text>The length of time that the agreement is to be in effect, not to exceed the date of the next periodic review as described in Regulation .19 of this chapter;</text> </paragraph> <paragraph num="(11)"> <text>A statement of the possible actions to be taken by the local department if the terms of the agreement are not met;</text> </paragraph> <paragraph num="(12)"> <text>The signatures of all parties to the agreement and, in situations where the parties are unavailable or unwilling to sign, the caseworker's signature noting the reason why the parties to the service agreement did not sign; and</text> </paragraph> <paragraph num="(13)"> <text>The date or dates the agreement is signed.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall give a copy of the agreement to all parties, and, upon request, to the attorneys for the parties and shall file a copy in the case record.</text> </paragraph> <paragraph num="G."> <text>At least once a month, the local department caseworker shall discuss with the parties their progress towards fulfilling the terms of the service agreement.</text> </paragraph> <paragraph num="H."> <text>The service agreement may be renegotiated at any time that the parties agree that a change is needed.</text> </paragraph> <paragraph num="I."> <text>Any lack of progress by the parents, legal guardian, or youth in fulfilling the terms of the service agreement shall be discussed with the parties and documented in the case record.</text> </paragraph> <paragraph num="J."> <text>A youth who fails to comply with the terms of the service agreement may lose his semi-independent living subsidy and any other privilege that is a part of the independent living plan. Any notification to the youth regarding the youth's lack of progress or termination shall be sent to the youth and the youth's attorney.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Decision to Make the Permanency Plan Other than Reunification."> <paragraph num="A."> <text>In addition to engaging in the analysis set for in §C of this regulation and giving primary consideration to the health and safety of the child, the local department shall give serious consideration to implementing the permanency plan other than reunification if any of the following circumstances exists:</text> <paragraph num="(1)"> <text>The parent or guardian has subjected the child to any of the following aggravated circumstances:</text> <paragraph num="(a)"> <text>The parent or guardian has engaged in or facilitated:</text> <paragraph num="(i)"> <text>Chronic or severe physical abuse of the child, a sibling of the child, or another child in the household;</text> </paragraph> <paragraph num="(ii)"> <text>Chronic or life threatening neglect of the child, a sibling of the child, or another child in the household;</text> </paragraph> <paragraph num="(iii)"> <text>Sexual abuse of the child, a sibling of the child, or another child in the household;</text> </paragraph> <paragraph num="(iv)"> <text>Torture of the child, a sibling of the child, or another child in the household;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The parent or guardian knowingly failed to take appropriate steps to protect the child after a person in the household inflicted sexual abuse, severe physical abuse, life threatening neglect, or torture on the child or another child in the household; or</text> </paragraph> <paragraph num="(c)"> <text>The child, a sibling of the child, or another child in the household has suffered severe physical abuse or death resulting from abuse by the parent or guardian or another adult in the household and all persons who could have inflicted the abuse or caused the death remain in the household;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The parent or guardian has been convicted, in any state or court of the United States, of:</text> <paragraph num="(a)"> <text>A crime of violence, as defined in Criminal Law Article, §14-101, Annotated Code of Maryland, against:</text> <paragraph num="(i)"> <text>The child;</text> </paragraph> <paragraph num="(ii)"> <text>Another parent or guardian of the child;</text> </paragraph> <paragraph num="(iii)"> <text>Another child of the parent or guardian; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Aiding or abetting, conspiring, or soliciting to commit a crime described above in §A(2)(a) of this regulation;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department believes the child to be abandoned as defined in Regulation .03B of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>The parent has involuntarily lost parental rights of a sibling of the child;</text> </paragraph> <paragraph num="(5)"> <text>The child was born addicted to or dependent on cocaine, heroin, methamphetamine, or a derivative of them, or with a significant presence of cocaine, heroin, methamphetamine, or a derivative of them in the child's blood, as evidenced by toxicology or other appropriate tests, and the local department has offered the mother admission into a drug treatment program within 90 days after the birth of the child, and the mother:</text> <paragraph num="(a)"> <text>Does not accept admission to the program or its equivalent within 45 days of the offer; or</text> </paragraph> <paragraph num="(b)"> <text>Fails to participate fully in the program or its equivalent;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The child has been adjudicated to be a child in need of assistance, neglected, abused, or dependent in a prior juvenile proceeding and the local department has documented one of the following continuous or serious acts or conditions of the parent or legal guardian:</text> <paragraph num="(a)"> <text>A disability which renders the parent or legal guardian consistently unable to care for the immediate and ongoing psychological and physical needs of the child for long periods of time, even with appropriate and available supports and services to avoid discriminating on the basis of disability;</text> </paragraph> <paragraph num="(b)"> <text>Acts of abuse or neglect, as determined by child protective services of the local department, toward any child in the family;</text> </paragraph> <paragraph num="(c)"> <text>Repeated or continuous failure to provide for the child's physical, mental, or emotional health and development, even though the parent or legal guardian is physically and financially able; or</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The child has been continuously out of the custody of the parents or legal guardian, and in out-of-home placement with the local department for at least a year, and the local department has documented that:</text> <paragraph num="(a)"> <text>The conditions which led to the child's placement still persist, or similar conditions of a potentially harmful nature still exist;</text> </paragraph> <paragraph num="(b)"> <text>There is little likelihood that the conditions which led to the child's placement will be remedied at an early date to make it possible for the child to be returned to the family in the immediate future;</text> </paragraph> <paragraph num="(c)"> <text>Continuation of the parent-child relationship diminishes the child's prospects for early integration into a stable and permanent family; and</text> </paragraph> <paragraph num="(d)"> <text>The parents or legal guardian have failed to implement a plan for resumption of care which would provide adequately for the child's physical, mental, or emotional health and development, or to maintain regular interest or contact with the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may request a waiver of reunification efforts, for one or both parents, or the legal guardian, from the court at the CINA adjudication hearing or whenever it is determined that the circumstances described in §A(1)—(4) of this regulation apply to a child adjudicated a CINA.</text> </paragraph> <paragraph num="C."> <text>At each reconsideration in determining whether to continue a plan of reunification, the local department shall evaluate the parents' or legal guardian's:</text> <paragraph num="(1)"> <text>Progress toward remedying the conditions that led to the child's placement;</text> </paragraph> <paragraph num="(2)"> <text>Ability to provide appropriate care and supervision of other children in their care and custody;</text> </paragraph> <paragraph num="(3)"> <text>Cooperation with the local department in planning for, and meeting, the needs of the child;</text> </paragraph> <paragraph num="(4)"> <text>Attempts to maintain a relationship with the child through visits, phone calls, letters, and other means; and</text> </paragraph> <paragraph num="(5)"> <text>Likelihood of resuming care and custody of the child within 15 months of the child's placement.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall pursue termination of parental rights for a child who has been in out-of-home placement for 15 of the most recent 22 months unless:</text> <paragraph num="(1)"> <text>The case record documents that inadequate services were provided by the local department to the parents or legal guardian;</text> </paragraph> <paragraph num="(2)"> <text>The child is placed permanently with a relative; or</text> </paragraph> <paragraph num="(3)"> <text>A compelling reason exists.</text> </paragraph> </paragraph> <paragraph num="E."> <text>When the local department is required to pursue termination of parental rights as required in §D of this regulation or the permanency plan is changed to adoption, except as noted in §I of this regulation, the local department shall:</text> <paragraph num="(1)"> <text>Ask the parents or legal guardian if they will consent to adoption; and</text> </paragraph> <paragraph num="(2)"> <text>Refer the case to the local department's attorney within 30 days of the date the plan is changed.</text> </paragraph> </paragraph> <paragraph num="F."> <text>When the case is referred to the attorney, the attorney shall, within 30 days, petition the court for guardianship with the right to consent to adoption.</text> </paragraph> <paragraph num="G."> <text>Adoption Services to Child.</text> <paragraph num="(1)"> <text>Criteria. Adoption services shall be available to any child:</text> <paragraph num="(a)"> <text>Whose birth parent voluntarily relinquishes the child for adoption;</text> </paragraph> <paragraph num="(b)"> <text>Whose birth parent is considering relinquishing the child for adoption because of an inability to sustain adequate parental responsibilities;</text> </paragraph> <paragraph num="(c)"> <text>For whom the decision to pursue permanency planning through adoption is considered by the local department to be in the best interest of the child; or</text> </paragraph> <paragraph num="(d)"> <text>For whom there has been a referral from another service program for local department adoption planning.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Decision.</text> <paragraph num="(a)"> <text>When an application for adoption services on behalf of a child is received, the local department and the birth parents shall make a decision regarding the appropriate case plan after the local department ascertains the facts and determines the need for the service.</text> </paragraph> <paragraph num="(b)"> <text>Before guardianship is awarded, children accepted for adoption services may be placed in preadoptive resource family homes, or other residential child care facilities approved by or under the supervision of the local department.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Preadoptive Foster Care Placement.</text> <paragraph num="(a)"> <text>Eligibility for preadoptive foster care is set forth in Regulation .04 of this chapter.</text> </paragraph> <paragraph num="(b)"> <text>For a Native American child receiving permanency planning services, the local department shall:</text> <paragraph num="(i)"> <text>Comply with the federal Indian Child Welfare Act of 1978, 25 U.S.C. §1901 et seq.; and</text> </paragraph> <paragraph num="(ii)"> <text>Notify the Administration's adoption or out-of-home placement program staff when the local department decides on adoption as the permanency plan.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Responsibility in Preadoptive Foster Care.</text> <paragraph num="(a)"> <text>The child in preadoptive foster care shall receive services as set forth in this chapter and the local department shall retain ultimate responsibility for:</text> <paragraph num="(i)"> <text>Providing the child with appropriate physical care, emotional security, and intellectual stimulation; and</text> </paragraph> <paragraph num="(ii)"> <text>Observing and recording the child's developmental progress.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The local department shall assist the child and the foster family in understanding the child's history in order to facilitate the child's separation from the child's birth family and attachment to an adoptive family.</text> </paragraph> <paragraph num="(c)"> <text>Significant social, biographical, medical, developmental, and educational information shall be immediately documented in the child's record for use in assessing the child's special needs and selecting the most appropriate adoptive family for the child.</text> </paragraph> <paragraph num="(d)"> <text>For a child in preadoptive foster care who is separated from siblings, the local department shall ensure the provision of sibling visitation as appropriate in the best interests of the siblings as set forth in Family Law Article, §5-525.2, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Upon receipt of a report of a suspected child abuse or neglect related fatality or a fatality in an open service case, the local department shall comply with the Department's protocol for child fatalities, available from the Administration.</text> </paragraph> <paragraph num="(6)"> <text>For a child who is eligible for early intervention and special education services and whose parents are unknown, unavailable, or deceased, the local department shall request surrogate parents to secure the provision of those services.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Court-Ordered Termination of Parental Rights.</text> <paragraph num="(1)"> <text>Parental rights may only be terminated by court order.</text> </paragraph> <paragraph num="(2)"> <text>Only the executive head of a child placement agency or the attorney for the child may file a petition to grant guardianship to the agency.</text> </paragraph> <paragraph num="(3)"> <text>When a court determines that a child is an abandoned infant, the petition to grant guardianship to the agency must be filed within 60 days of the court’s determination that the child is an abandoned infant.</text> </paragraph> <paragraph num="(4)"> <text>The petition to grant guardianship to the agency must be filed within 60 days of the court’s determination that reasonable efforts to reunify the child and parent are not required according to §§A(1)—(4) of this regulation.</text> </paragraph> <paragraph num="(5)"> <text>When the local department decides that adoption is the appropriate permanency plan for the child:</text> <paragraph num="(a)"> <text>The local department shall refer the case to the local department’s attorney within 30 days of making that decision, with or without the consent of the parents; and</text> </paragraph> <paragraph num="(b)"> <text>The attorney shall file the termination of parental rights petition within 30 days of receipt of the referral.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Court-Ordered Plan of Adoption by a Nonrelative.</text> <paragraph num="(1)"> <text>When the court determines that the permanency plan be changed to adoption by a nonrelative, the local department shall file a petition for guardianship:</text> <paragraph num="(a)"> <text>Within 30 days if the local department supports the plan; or</text> </paragraph> <paragraph num="(b)"> <text>Within 60 days if the local department does not support the plan.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A termination of parental rights hearing shall be scheduled in place of the next 6-month review hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16-1" heading="Guardianship Notice Requirements."> <paragraph num="A."> <text>Notice to Birth Parent of Petition for Guardianship.</text> <paragraph num="(1)"> <text>When a local department decides to petition the court for guardianship, the local department shall advise both birth parents, regardless of marital status, of that decision and that unless waived, they shall receive the types of notices described in this section, whether or not they are consenting to the court action.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall notify a birth parent who is consenting to the termination of parental rights that the birth parent has the right to revoke the consent at any time within 30 days after the consent is filed.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall notify the following of the filing of the petition:</text> <paragraph num="(a)"> <text>The birth parent, unless the birth parent waived, in writing, the right to be notified of that action as a part of the consent; and</text> </paragraph> <paragraph num="(b)"> <text>The attorney who represented the birth parent in a prior juvenile proceeding in which the child was adjudicated to be a child in need of assistance, a neglected child, or an abused child.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department shall notify a birth parent of the right, unless waived in writing, to be notified of the child's status when:</text> <paragraph num="(a)"> <text>Placement for adoption has not been made within 9 months of the date of the decree of guardianship;</text> </paragraph> <paragraph num="(b)"> <text>Placement for adoption has been made within 9 months of the date of the decree of guardianship, but before an adoption decree was issued, the adoption placement discontinued and the local department has not made a new placement for adoption within 120 days of the removal from the adoptive home; or</text> </paragraph> <paragraph num="(c)"> <text>Decree of adoption has not been issued by the court within 2 years of placement for adoption.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>In the case of a missing birth parent, the local department shall:</text> <paragraph num="(a)"> <text>Make reasonable efforts to locate the birth parent to explain the plan for the child and to attempt to obtain the birth parent's consent; and</text> </paragraph> <paragraph num="(b)"> <text>Document those efforts in the case record.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Within the 6 months preceding the filing of the petition, the local department shall make reasonable efforts to locate a missing birth parent, which shall include an inquiry of the following:</text> <paragraph num="(a)"> <text>The State Motor Vehicle Administration;</text> </paragraph> <paragraph num="(b)"> <text>Maryland local departments of social services;</text> </paragraph> <paragraph num="(c)"> <text>The State Department of Public Safety and Correctional Services;</text> </paragraph> <paragraph num="(d)"> <text>The State Division of Parole and Probation;</text> </paragraph> <paragraph num="(e)"> <text>The detention center for the local jurisdiction in which the petition is filed;</text> </paragraph> <paragraph num="(f)"> <text>The records of the juvenile court for the jurisdiction in which the petition is filed;</text> </paragraph> <paragraph num="(g)"> <text>A particular social services agency, if the local department is aware that the parent has received benefits from that social services agency within 9 months preceding the filing of the petition;</text> </paragraph> <paragraph num="(h)"> <text>A detention facility, if the local department is aware that the parent has been confined to that facility within 9 months preceding the filing of the petition;</text> </paragraph> <paragraph num="(i)"> <text>Each of the following individuals that the local department is able to locate and contact:</text> <paragraph num="(i)"> <text>The other parent of the child,</text> </paragraph> <paragraph num="(ii)"> <text>Known members of the parent's immediate family, and</text> </paragraph> <paragraph num="(iii)"> <text>The parent's current or last known employer;</text> </paragraph> </paragraph> <paragraph num="(j)"> <text>The Federal Parent Locator Service; and</text> </paragraph> <paragraph num="(k)"> <text>Certified letters to last known address of missing parent.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Efforts to locate a missing parent shall be by personal contact, a search of the computer files of the agencies listed and the Federal Parent Locator Service, or by written inquiry by regular mail. If there is no response to a written inquiry within 30 days after it is mailed, the failure to respond is to be considered a negative response.</text> </paragraph> <paragraph num="(8)"> <text>When the local department completes its inquiry of the agencies and individuals listed in §A(6) of this regulation and does not locate the missing parent, the local department staff shall:</text> <paragraph num="(a)"> <text>Refer the case to counsel for filing of a petition for termination of parental rights; and</text> </paragraph> <paragraph num="(b)"> <text>Verify by affidavit or testimony that these inquiries have been made and that they were made within the 6 months preceding the filing of the petition.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>The local department shall comply with the order of the court requiring publication of the show cause order in at least one or more newspapers of general circulation published in the county in which the petition is filed. The petition must show notice of filing that the Department has on its website for guardianship and mutual consent adoption.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Local Department Responsibilities After Award of Guardianship.</text> <paragraph num="(1)"> <text>Once the local department has been awarded guardianship, the local department shall make every effort to locate an adoptive family for the child, as stated in COMAR 07.02.12, through:</text> <paragraph num="(a)"> <text>The Maryland Adoption Resource Exchange;</text> </paragraph> <paragraph num="(b)"> <text>Local department and central office recruitment efforts; and</text> </paragraph> <paragraph num="(c)"> <text>Registration with regional and national exchanges.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When any of the conditions set forth in §A(4) of this regulation occur, the local department shall file a written report with the circuit court and forward a copy to Administration, which shall:</text> <paragraph num="(a)"> <text>State the reasons for the delay in placement; and</text> </paragraph> <paragraph num="(b)"> <text>Include a summary of the efforts to locate an adoptive home for the child and a report of the child's placement status.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall notify birth parent at their last known address:</text> <paragraph num="(a)"> <text>In all cases when guardianship was awarded on or after July 1, 1982; and</text> </paragraph> <paragraph num="(b)"> <text>When the birth parent did not waive the right to notice of the child's status as set forth in §A(4) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Once the legal rights of the birth parent of a child in out-of-home placement have been terminated by the court, the child's caseworker shall notify the appropriate office of child support enforcement that termination of parental rights has been achieved, unless an arrangement exists by which the court makes the notification.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Visitation with the Child in Out-of-Home Placement."> <paragraph num="A."> <text>The local department caseworker shall have regular visits with the child in out-of-home placement, as required in this regulation. However, the visits shall be more frequent than as indicated in this regulation when, in the caseworker's professional judgment, it is appropriate to do so.</text> </paragraph> <paragraph num="B."> <text>For a child placed in a resource family home, group care a residential treatment facility, or a semi-independent living arrangement, the following apply:</text> <paragraph num="(1)"> <text>The caseworker shall have a face-to-face visit with the child within 5 working days of placement, and subsequently at least once a month;</text> </paragraph> <paragraph num="(2)"> <text>The majority of the monthly visits shall occur in the placement where the child lives; and</text> </paragraph> <paragraph num="(3)"> <text>The caseworker shall have a face-to-face visit with the out-of-home placement provider at least once every 3 months to obtain information about the child's progress, care needs, medical status, and educational needs.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A child placed out-of-State in a foster home or a kinship home shall:</text> <paragraph num="(1)"> <text>Be visited monthly by the local department when geographically or fiscally feasible; or</text> </paragraph> <paragraph num="(2)"> <text>Be visited monthly by the receiving state when placed in accordance with an approved Interstate Compact For the Placement of Children, and the receiving state shall provide Maryland with quarterly visitation reports.</text> </paragraph> </paragraph> <paragraph num="D."> <text>For a child placed in an out-of-State group home or residential treatment facility, the following apply:</text> <paragraph num="(1)"> <text>The caseworker shall visit the child at the facility monthly if geographically or fiscally feasible; or</text> </paragraph> <paragraph num="(2)"> <text>If it is not geographically or fiscally feasible for monthly visits, the caseworker shall visit the child in the placement quarterly.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Each visit with the child shall:</text> <paragraph num="(1)"> <text>Be of sufficient duration and privacy to allow the child the opportunity to express any concerns regarding the placement, services, or needs;</text> </paragraph> <paragraph num="(2)"> <text>Include a discussion, appropriate to the age and cognitive ability of the child, of the major focus areas related to the child, which includes the child's:</text> <paragraph num="(a)"> <text>Safety;</text> </paragraph> <paragraph num="(b)"> <text>Physical and mental health;</text> </paragraph> <paragraph num="(c)"> <text>Progress and concerns;</text> </paragraph> <paragraph num="(d)"> <text>Relationships or visits with parents, siblings, and other relatives; and</text> </paragraph> <paragraph num="(e)"> <text>Overall well-being.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Every contact with the child shall be documented in the child's record, including:</text> <paragraph num="(1)"> <text>The date and location of the visit;</text> </paragraph> <paragraph num="(2)"> <text>If other than a visit, the nature of the contact;</text> </paragraph> <paragraph num="(3)"> <text>The name of the person making the contact;</text> </paragraph> <paragraph num="(4)"> <text>The agency that made the visit, if other than the local department;</text> </paragraph> <paragraph num="(5)"> <text>A summary of any significant results of the contact;</text> </paragraph> <paragraph num="(6)"> <text>A discussion of major content areas as described in §F of this regulation;</text> </paragraph> <paragraph num="(7)"> <text>A discussion of monthly meetings between the caregiver or group care staff;</text> </paragraph> <paragraph num="(8)"> <text>Assessments of the quality of care being provided and the child's adjustment to the placement; and</text> </paragraph> <paragraph num="(9)"> <text>The child's safety evaluation using the approved safety assessment tool.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Every visit with the child shall be documented as immediately as possible in the case record but not later than 5 business days after the visit occurs.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Procedures in Response to Runaway Children or a Child Abduction."> <paragraph num="A."> <text>When the local department is informed that a out-of-home placement child is missing, abducted, or has not returned home at a prearranged time, the local department caseworker shall:</text> <paragraph num="(1)"> <text>Notify the:</text> <paragraph num="(a)"> <text>Local law enforcement and obtain a complaint number;</text> </paragraph> <paragraph num="(b)"> <text>Parents or legal guardian and their attorney unless guardianship is granted to the local department;</text> </paragraph> <paragraph num="(c)"> <text>CINA attorney for the child; and</text> </paragraph> <paragraph num="(d)"> <text>The local department's attorney;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Compile information on the child's last known whereabouts and activities;</text> </paragraph> <paragraph num="(3)"> <text>Contact and speak with any person who may have relevant information, including:</text> <paragraph num="(a)"> <text>Relatives;</text> </paragraph> <paragraph num="(b)"> <text>Friends;</text> </paragraph> <paragraph num="(c)"> <text>School personnel;</text> </paragraph> <paragraph num="(d)"> <text>Persons at the child's place of employment, if applicable;</text> </paragraph> <paragraph num="(e)"> <text>Persons in the child's neighborhood of origin;</text> </paragraph> <paragraph num="(f)"> <text>Persons in the out-of-home placement neighborhood;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Consult with the local law enforcement regarding the procedure to be followed to return the child and whether the local department or local law enforcement will pick up the child;</text> </paragraph> <paragraph num="(5)"> <text>Develop a plan for the child's placement upon return;</text> </paragraph> <paragraph num="(6)"> <text>Document the child's runaway or missing status with a begin and end date in the child's whereabouts section on the case plan;</text> </paragraph> <paragraph num="(7)"> <text>Document weekly search efforts to locate the child on the contact sheets in the case record;</text> </paragraph> <paragraph num="(8)"> <text>Keep the parents, legal guardian, placement provider, and attorneys updated weekly on the status of the search for the child;</text> </paragraph> <paragraph num="(9)"> <text>Maintain weekly contact with local law enforcement regarding the search status for the child; and</text> </paragraph> <paragraph num="(10)"> <text>If the caseworker has information that the runaway or abducted child has been located in another state, the caseworker shall contact the Compact Administrator for the Interstate Compact on Juveniles at the Department of Juvenile Services for assistance in returning the child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Hold of Child's Placement.</text> <paragraph num="(1)"> <text>The caseworker shall contact the current placement provider to determine if the provider is willing to hold the child's placement.</text> </paragraph> <paragraph num="(2)"> <text>If the placement provider is willing to hold the placement:</text> <paragraph num="(a)"> <text>Payment of the board rate may be made for up to 30 days;</text> </paragraph> <paragraph num="(b)"> <text>No difficulty of care stipend payment may be made for the period the child is on runaway or missing from the placement; and</text> </paragraph> <paragraph num="(c)"> <text>If the child fails to return within 30 days, the provider cannot be paid beyond the 30-day time limit.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the placement provider will not hold the child's placement or the 30-day time period has expired, the caseworker shall:</text> <paragraph num="(a)"> <text>Contact the financial unit to stop the foster care payment for the child; and</text> </paragraph> <paragraph num="(b)"> <text>Conduct a new placement search for the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>When the child is located:</text> <paragraph num="(1)"> <text>The local department with jurisdiction over the child is responsible for:</text> <paragraph num="(a)"> <text>Ensuring that the child has transportation to the local department;</text> </paragraph> <paragraph num="(b)"> <text>Assisting local law enforcement or other responsible party with transportation of the child to a placement if found within the local department's jurisdiction; and</text> </paragraph> <paragraph num="(c)"> <text>Retrieving the child if found in another jurisdiction or state;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The parents or legal guardian, placement provider, and attorneys shall be notified that the child has been found;</text> </paragraph> <paragraph num="(3)"> <text>The local department shall call local law enforcement in the placement jurisdiction to escort the child to the placement if the child refuses placement;</text> </paragraph> <paragraph num="(4)"> <text>The caseworker shall interview the child regarding the reasons for running away, if applicable, and record the discussion on the contact sheet; and</text> </paragraph> <paragraph num="(5)"> <text>The local department shall obtain a physical examination of the child, and appropriate follow-up medical care for the child.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Periodic Reviews."> <paragraph num="A."> <text>General.</text> <paragraph num="(1)"> <text>A periodic review of a child's status shall be held not less frequently than once every 6 months by the juvenile court, and, if not reviewed by the court, may be reviewed according to §A(2) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>The review shall be conducted by the court, an administrative panel, or the Citizens' Review Board for Children (CRBC), as described in COMAR 07.01.06.</text> </paragraph> <paragraph num="(3)"> <text>At least one local board of the CRBC exists in every county and Baltimore City, and reviews the cases of children in out-of-home placement in accordance with its local plan as approved by the CRBC State Board and the Secretary of Human Services.</text> </paragraph> <paragraph num="(4)"> <text>Each local department shall provide the local board with information the board requires to perform its duties.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The periodic review shall determine the:</text> <paragraph num="(1)"> <text>Continuing necessity for and appropriateness of the placement;</text> </paragraph> <paragraph num="(2)"> <text>Extent of compliance with the permanency plan; and</text> </paragraph> <paragraph num="(3)"> <text>Extent of progress which has been made toward alleviating or mitigating the causes necessitating out-of-home placement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The periodic reviews shall project a likely date by which the permanency plan for the child will be achieved.</text> </paragraph> <paragraph num="D."> <text>The local department shall, in preparation for the periodic review held by:</text> <paragraph num="(1)"> <text>The court:</text> <paragraph num="(a)"> <text>Give 10 days notice of the review, whenever possible, to the parents or legal guardian, child, foster parent or the foster parent's attorney, pre-adoptive parent, or relative caregiver; and</text> </paragraph> <paragraph num="(b)"> <text>Document the notice in the child's case record;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The CRBC, encourage the parents, legal guardian, foster parents, pre-adoptive parents, relative caregivers, the child's attorney, the child if appropriate, and any other interested individual to attend the review; or</text> </paragraph> <paragraph num="(3)"> <text>An administrative panel:</text> <paragraph num="(a)"> <text>Invite the participation of the parents, legal guardian, foster parents, pre-adoptive parents, relative caregivers, the child's attorney, and the child if appropriate; and</text> </paragraph> <paragraph num="(b)"> <text>Document the notice given in the child's case record.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>At the permanency planning hearing, the local department shall detail:</text> <paragraph num="(1)"> <text>The efforts to finalize the permanency plan in effect for the child;</text> </paragraph> <paragraph num="(2)"> <text>The services to facilitate the achievement of a permanency plan for the child;</text> </paragraph> <paragraph num="(3)"> <text>The reasons the child's placement is stable and the least restrictive setting available and accessible for the child since the most recent hearing;</text> </paragraph> <paragraph num="(4)"> <text>The services to help maintain the child in the child's existing placement, including all services and benefits available in accordance with State law, regulations, court orders, or stipulated agreements accepted by the court regarding the provision of services to children in out-of-home placements;</text> </paragraph> <paragraph num="(5)"> <text>The efforts to meet the needs of the child, including the child's health, education, safety, and preparation for independence;</text> </paragraph> <paragraph num="(6)"> <text>The assignment of a caseworker that is responsible for the case at all times, and that the caseworker has received within 30 days of assignment all pertinent files and information about the case; and</text> </paragraph> <paragraph num="(7)"> <text>The consideration of both in-State and out-of-State options to finalize the permanency plans.</text> </paragraph> </paragraph> <paragraph num="F."> <text>An administrative review shall be conducted by a panel of three or more adults, who may be employees or volunteers of the local department, at least one of whom is not responsible for case management or service delivery to the child, parents, or legal guardian.</text> </paragraph> <paragraph num="G."> <text>The written documentation of the periodic review shall be placed in the child's case record.</text> </paragraph> <paragraph num="H."> <text>The periodic reviews shall continue until the child exits an out-of-home placement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Permanency Planning Hearings."> <paragraph num="A."> <text>The court determines the permanency plan for a child based upon the recommendations of the local department and the other parties at the permanency planning hearing consistent with the hierarchy of permanency plans described in Regulation .13 of this chapter.</text> </paragraph> <paragraph num="B."> <text>At least 10 days before the permanency planning hearing, the local department shall:</text> <paragraph num="(1)"> <text>Perform the tasks listed in Regulation .19D and E of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Prepare a written report setting forth the local department's recommendations; and</text> </paragraph> <paragraph num="(3)"> <text>Provide the report to the court, the child's attorney, and the child's parents or legal guardian.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Permanency planning hearings shall be scheduled in the following manner:</text> <paragraph num="(1)"> <text>Within 30 days of a court order waiving reunification services;</text> </paragraph> <paragraph num="(2)"> <text>Not later than 11 months after the original placement; and</text> </paragraph> <paragraph num="(3)"> <text>Every 6 months thereafter, or every 12 months when the court has made a determination that the child will be placed with a specific caregiver on a permanent basis.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Voluntary Placement Hearings."> <paragraph num="A."> <text>Children with Disabilities Voluntary Placements.</text> <paragraph num="(1)"> <text>A local department may not seek legal custody of a child under a voluntary placement agreement if:</text> <paragraph num="(a)"> <text>The child has a developmental disability or a mental illness; and</text> </paragraph> <paragraph num="(b)"> <text>The purpose of the voluntary placement agreement is to obtain treatment or care related to the child's disability that the parent is unable to provide.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a child needs to remain in out-of-home placement over 180 calendar days, the local department that placed a child pursuant to a children with disabilities voluntary placement agreement shall file a petition to request a voluntary placement hearing in a timely manner so as to obtain, before the 180th calendar day in voluntary placement or prior to the child's 18th birthday, a judicial determination that continuation of the voluntary placement is in the best interest of the child.</text> </paragraph> <paragraph num="(3)"> <text>At the voluntary placement hearing, the local department shall be prepared to address:</text> <paragraph num="(a)"> <text>Whether continuation of the placement is in the child's best interests;</text> </paragraph> <paragraph num="(b)"> <text>Whether reasonable efforts have been made to reunify the child with the family or place the child in a timely manner in accordance with the child's permanency plan;</text> </paragraph> <paragraph num="(c)"> <text>What supports and services will be needed for the child to remain in the family home if the voluntary placement is terminated;</text> </paragraph> <paragraph num="(d)"> <text>Whether the voluntary placement agreement should be amended to better address the needs of the child; and</text> </paragraph> <paragraph num="(e)"> <text>Whether there are outstanding issues concerning the care, safety, protection, and mental and physical development of the child for which the court may find it is necessary to order the local department to file a CINA petition.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Enhanced After Care.</text> <paragraph num="(1)"> <text>If the local department and youth agree that the voluntary placement shall continue after 180 calendar days from the signing of the voluntary placement agreement, the local department shall file a petition with the juvenile court before the 180th day, requesting a review of the voluntary placement.</text> </paragraph> <paragraph num="(2)"> <text>Before the 180th calendar day, the local department shall obtain a finding from the court that continuation of the placement is in the best interests of the youth.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".22" heading="Case Record Documentation."> <paragraph num="A."> <text>The local department shall establish and maintain a case record for every child in out-of-home placement containing all of the documents required by this chapter. The record shall also include the following:</text> <paragraph num="(1)"> <text>All of the forms that are required by the State and federal government for statistical accounting;</text> </paragraph> <paragraph num="(2)"> <text>A signed, file-dated copy of any petitions filed with the court;</text> </paragraph> <paragraph num="(3)"> <text>The voluntary placement agreement or the court order for shelter, custody, or guardianship;</text> </paragraph> <paragraph num="(4)"> <text>Any other court order;</text> </paragraph> <paragraph num="(5)"> <text>All service agreements;</text> </paragraph> <paragraph num="(6)"> <text>A dated and summarized record of each agency contact, or attempted contact, with the child, parents, foster parents, and any other individual with whom the agency has contact regarding or on behalf of the child;</text> </paragraph> <paragraph num="(7)"> <text>A statement of consent for medical treatment signed by the child's parent or legal guardian, or a statement of the parent's or legal guardian's refusal to sign consent, and any court order giving medical guardianship to the local department;</text> </paragraph> <paragraph num="(8)"> <text>A copy of any correspondence or reports written or received in regard to the child, including letters of notification to the child's parents or legal guardian regarding responsibilities, requirements, and case reviews.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When the child has been in out-of-home placement for 2 months or longer, the local department shall ensure that the child's case record contains, at a minimum:</text> <paragraph num="(1)"> <text>A written case plan that, at a minimum, contains all of the information required by Regulation .13A of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>A copy of the child's birth certificate; and</text> </paragraph> <paragraph num="(3)"> <text>The child's Social Security card or a photocopy of the child's card or a copy of the federal Form SS-5 sent to apply for a Social Security number for the child.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".23" heading="Procedures to be Followed when Abuse or Neglect is Suspected in an Out-of-Home Foster Care Placement."> <paragraph num="A."> <text>Initial Action.</text> <paragraph num="(1)"> <text>The public or private child placement agency employee who receives a report, or makes a personal observation, of suspected abuse or neglect in an out-of-home foster care placement shall immediately:</text> <paragraph num="(a)"> <text>Notify the following unit and staff of the local department in the jurisdiction in which the incident occurred:</text> <paragraph num="(i)"> <text>Child welfare screening unit;</text> </paragraph> <paragraph num="(ii)"> <text>The out-of-home placement caseworker or supervisor for each child in placement; and</text> </paragraph> <paragraph num="(iii)"> <text>If applicable, the foster home caseworker or supervisor; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Assess the level of safety for each child, and, if the child is not safe, remove the child and arrange for the child's protection and care.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Within 5 working days, the local department shall provide notice of the report of suspected child abuse or neglect, and of the action taken in response to the report, to the:</text> <paragraph num="(a)"> <text>Administration;</text> </paragraph> <paragraph num="(b)"> <text>Child's parents or legal guardian, unless:</text> <paragraph num="(i)"> <text>The child sustained an injury in which case notification must be made within 24 hours of the report; or</text> </paragraph> <paragraph num="(ii)"> <text>Notification to the parents or legal guardian is contrary to the child's best interest;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Child's attorney;</text> </paragraph> <paragraph num="(d)"> <text>Caseworkers for other children living in the out-of-home foster care placement;</text> </paragraph> <paragraph num="(e)"> <text>Parties permitted by State law to receive notification upon request; and</text> </paragraph> <paragraph num="(f)"> <text>Department's Office of Licensing and Monitoring if the child resides in a:</text> <paragraph num="(i)"> <text>Private agency foster home;</text> </paragraph> <paragraph num="(ii)"> <text>Group home, including a shelter; or</text> </paragraph> <paragraph num="(iii)"> <text>Residential treatment program.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Investigation.</text> <paragraph num="(1)"> <text>The local department's child welfare screening unit shall respond to the complaint of abuse or neglect as required by Family Law Article, Title 5, Subtitle 7, Annotated Code of Maryland, and COMAR 07.02.07, except that the investigator may not be the caseworker for any child in the out-of-home foster care placement.</text> </paragraph> <paragraph num="(2)"> <text>Additional children may not be placed in the home pending the outcome of the investigation and the decision by the local department director or designee as to the continued use of the home.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall complete a preliminary reassessment of the home within 2 working days of the complaint to determine whether the home still meets the standards for a foster home pursuant to COMAR 07.02.25 or 07.05.02.</text> </paragraph> <paragraph num="(4)"> <text>If foster children remain in the home, the appropriate local department staff shall visit the foster home weekly until the local department director or designee renders a written decision as to the continued use of the home.</text> </paragraph> <paragraph num="(5)"> <text>The investigator, the caseworkers for the children in the out-of-home placement, and the foster home worker shall remain in close communication throughout the investigation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Review of a Critical Incident in a Foster Home.</text> <paragraph num="(1)"> <text>Not later than 2 working days after the incident is reported, the local department shall, according to the Administration's Critical Incident Protocol, conduct a case conference which shall include the:</text> <paragraph num="(a)"> <text>Child protective services caseworker;</text> </paragraph> <paragraph num="(b)"> <text>Out-of-home placement caseworker and supervisor; and</text> </paragraph> <paragraph num="(c)"> <text>Foster home and private agency caseworker, if applicable.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>After considering the information provided, the case staffing team shall produce recommendations regarding continued use of the foster home for the local department director or designee.</text> </paragraph> <paragraph num="(3)"> <text>Within 5 working days of receiving the recommendations, the local department director or designee shall render a written decision.</text> </paragraph> <paragraph num="(4)"> <text>A copy of the local department director or designee's decision shall be placed in the foster home record and the child's record.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Notification of Foster Home Disposition. Within 5 working days of the staffing review, the local department shall mail a copy of the local department director or designee's written decision to the:</text> <paragraph num="(1)"> <text>Foster parent;</text> </paragraph> <paragraph num="(2)"> <text>Administration;</text> </paragraph> <paragraph num="(3)"> <text>Private child placement agency, if applicable;</text> </paragraph> <paragraph num="(4)"> <text>Child's attorney; and</text> </paragraph> <paragraph num="(5)"> <text>Parties permitted by State law to receive notification upon request.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Notification of Investigation Disposition. Upon receipt of the disposition report for the investigation, the local department shall:</text> <paragraph num="(1)"> <text>Notify the:</text> <paragraph num="(a)"> <text>Foster parent;</text> </paragraph> <paragraph num="(b)"> <text>Child's parents, unless notification is contrary to the child's best interest;</text> </paragraph> <paragraph num="(c)"> <text>Child's attorney; and</text> </paragraph> <paragraph num="(d)"> <text>Parties permitted by State law to receive notification upon request; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Place a copy of the letters of notification in the child's record.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".24" heading="Return of Child to the Parents or Legal Guardian."> <paragraph num="A."> <text>The decision by the local department to return a foster child to the care of the parents or legal guardian shall be made with the parent or legal guardian's participation after an assessment of their ability to safely care for the child and a thorough evaluation of the parent's or legal guardian's living situation and capacity to safely resume parental responsibilities.</text> </paragraph> <paragraph num="B."> <text>The local department shall inform the court when it returns a child who has been committed to a local department to the parents or legal guardian and shall report the pertinent changes in the family or child's situation which support the return.</text> </paragraph> <paragraph num="C."> <text>The local department before the return of a child to the parents or the legal guardian, shall notify the court and request a hearing if the court has committed the child to the local department upon a finding of child abuse.</text> </paragraph> <paragraph num="D."> <text>The local department shall assist the parents or legal guardian with necessary preparations for the child's return home and shall assist the parent in:</text> <paragraph num="(1)"> <text>Getting those services that may be needed to aid the family such as:</text> <paragraph num="(a)"> <text>Child care;</text> </paragraph> <paragraph num="(b)"> <text>Temporary Cash Assistance (TCA);</text> </paragraph> <paragraph num="(c)"> <text>Emergency Assistance to Families with Children (EAFC);</text> </paragraph> <paragraph num="(d)"> <text>Medical Assistance; or</text> </paragraph> <paragraph num="(e)"> <text>The Maryland Children's Health Choice Program (MCHCP);</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Locating the appropriate school placement; and</text> </paragraph> <paragraph num="(3)"> <text>Locating a medical care provider for the child.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall provide aftercare services to the parents in accordance with Regulation .25 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".25" heading="Aftercare Services."> <paragraph num="A."> <text>The local department shall provide aftercare services to the child and the aftercare placement family:</text> <paragraph num="(1)"> <text>For an initial period of up to 3 months, which may be extended an additional 3 months for a total of 6 months; and</text> </paragraph> <paragraph num="(2)"> <text>Beyond the 6 months based upon a compelling reason for extending the services:</text> <paragraph num="(a)"> <text>At 1 month intervals with the written approval of the local director; or</text> </paragraph> <paragraph num="(b)"> <text>For a specified time period as ordered by the court.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>While providing aftercare services, the local department shall evaluate whether the family can provide adequate care to the child:</text> <paragraph num="(1)"> <text>Without supportive help from the local department;</text> </paragraph> <paragraph num="(2)"> <text>With less intensive services; or</text> </paragraph> <paragraph num="(3)"> <text>With the support of specified community services that are not provided by the local department, but which the local department may assist the family in accessing.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall evaluate every 3 months whether the:</text> <paragraph num="(1)"> <text>Family can keep the child safe, and provide for the child's well being so that custody may be returned to the parents or legal guardian;</text> </paragraph> <paragraph num="(2)"> <text>Child should be returned to out-of-home placement; or</text> </paragraph> <paragraph num="(3)"> <text>Parental rights should be terminated.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the local department determines that the family is providing adequate care for the child, the local department shall make a final report to the court concerning the family's progress and shall request rescission of the commitment.</text> </paragraph> <paragraph num="E."> <text>During the aftercare services period, the local department shall visit the child in the aftercare placement a minimum of once every 2 weeks and at least one caretaker must be present.</text> </paragraph> <paragraph num="F."> <text>The local department shall include in the case record for an aftercare placement a:</text> <paragraph num="(1)"> <text>Case plan with a service agreement that is updated at least every 60 days during the aftercare placement, which includes a signed service agreement with the aftercare caretakers;</text> </paragraph> <paragraph num="(2)"> <text>Service plan specific to the needs of the child and family; and</text> </paragraph> <paragraph num="(3)"> <text>Safety assessment completed at the time of the aftercare placement.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Independent living aftercare services shall be made available to youth 18 to 21 years old as set forth in COMAR 07.02.10.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".26" heading="Placement of Child with a Relative."> <paragraph num="A."> <text>The local department shall give priority to the child's relatives over nonrelatives when determining permanency plans and placement.</text> </paragraph> <paragraph num="B."> <text>The decision by the local department to place a child with relatives shall be made:</text> <paragraph num="(1)"> <text>With the participation of the relatives;</text> </paragraph> <paragraph num="(2)"> <text>After completing a home study to include:</text> <paragraph num="(a)"> <text>A physical description of the relative's living situation and family history;</text> </paragraph> <paragraph num="(b)"> <text>Services needed by the child; and</text> </paragraph> <paragraph num="(c)"> <text>Relative's ability and capacity to safely assume parental responsibilities; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When feasible, in conjunction with a visit or visits by the child in the relative's home.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall assist the relatives in obtaining adoption, guardianship, or custody of the child.</text> </paragraph> <paragraph num="D."> <text>The projected permanency plan of adoption, guardianship, or custody and guardianship shall have an expected achievement date of 24 months after the placement in care for foster children living with their relatives.</text> </paragraph> <paragraph num="E."> <text>The local department shall assist the relatives with necessary preparations for the child's placement and shall assist the relatives with:</text> <paragraph num="(1)"> <text>Getting those services that may be needed to sustain their family, such as:</text> <paragraph num="(a)"> <text>Child care;</text> </paragraph> <paragraph num="(b)"> <text>Temporary Cash Assistance (TCA);</text> </paragraph> <paragraph num="(c)"> <text>Emergency Assistance to Families with Children (EAFC);</text> </paragraph> <paragraph num="(d)"> <text>Medical Assistance; or</text> </paragraph> <paragraph num="(e)"> <text>The Maryland Children's Health Choice Program (MCHCP);</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Locating appropriate school placement; and</text> </paragraph> <paragraph num="(3)"> <text>Locating an appropriate medical care provider for the child.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall provide aftercare services to the child and relatives in accordance with Regulation .25 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".27" heading="Custody and Guardianship."> <paragraph num="A."> <text>Before custody and guardianship is granted to a relative or nonrelative of a child not committed to the local department, the local department shall:</text> <paragraph num="(1)"> <text>Determine if departmental funds are available to support and maintain the child;</text> </paragraph> <paragraph num="(2)"> <text>Assess all factors necessary to determine the best interests of the child; and</text> </paragraph> <paragraph num="(3)"> <text>Pursuant to an order from the court, prepare a report on the suitability of the individual to be the guardian of the child that includes a:</text> <paragraph num="(a)"> <text>Home study for custody and guardianship;</text> </paragraph> <paragraph num="(b)"> <text>Child protective services history, if any;</text> </paragraph> <paragraph num="(c)"> <text>Criminal background check; and</text> </paragraph> <paragraph num="(d)"> <text>Review of the proposed guardian's physical and mental health history.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall submit the report described in §A of this regulation to the court within 120 days after the date that the court issued the order to the local department to produce the report.</text> </paragraph> <paragraph num="C."> <text>If the report is not submitted to the court within 120 days, the local department shall be prepared to:</text> <paragraph num="(1)"> <text>Attend a court hearing on the failure to submit the report;</text> </paragraph> <paragraph num="(2)"> <text>Justify to the court why the report is delayed; and</text> </paragraph> <paragraph num="(3)"> <text>Bear the cost of another agency completing the report if so ordered by the court.</text> </paragraph> </paragraph> <paragraph num="D."> <text>For children committed to the local department, the local department shall initiate without a court order the custody and guardianship proceedings and perform the tasks listed in §A of this regulation.</text> </paragraph> <paragraph num="E."> <text>An order granting custody and guardianship to an individual under this regulation terminates the local department's legal obligations and responsibilities to the child.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".28" heading="Out-of-State Placement."> <paragraph num="A."> <text>Interstate Compact.</text> <paragraph num="(1)"> <text>All placements of children for out-of-home placement or as a preliminary to possible adoption in Maryland from another state shall comply with the requirements of the Interstate Compact for the Placement of Children (Compact), Family Law Article, Title 5, Subtitle 6, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>The placement of Maryland children into states which are members of the Compact shall also comply with the Compact requirements.</text> </paragraph> <paragraph num="(3)"> <text>To place a child out of State, the Compact requires that before the two states involved sign a contract or an agreement, the plan shall be approved by the:</text> <paragraph num="(a)"> <text>Other state based on its interstate placement requirements; and</text> </paragraph> <paragraph num="(b)"> <text>Social Services Administration.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A foster child may be placed in a foster home or adoptive home located out of Maryland or by purchase of care from an agency or institution located in another state only under one of the following conditions:</text> <paragraph num="(1)"> <text>The foster family which has the child moved to another state and, after assessment of all pertinent factors, the local department decides that maintenance of the relationship between the foster family and the child would be in the child's best interest. Pertinent factors are:</text> <paragraph num="(a)"> <text>The child's relationship to the foster family over a long period of time;</text> </paragraph> <paragraph num="(b)"> <text>A lack of active family connections in the State; and</text> </paragraph> <paragraph num="(c)"> <text>Imminence of discharge from care.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The adoptive family which has the child moves to another state before finalization of the adoption.</text> </paragraph> <paragraph num="(3)"> <text>A local department has a plan approved by the Social Services Administration to use foster or adoptive homes in bordering states. This plan assures that the local department can provide responsible supervision of the placement and that the child's educational and other needs will be adequately met.</text> </paragraph> <paragraph num="(4)"> <text>The facility of any agency or institution in another state, licensed or approved for child care under the laws of that state, can meet the special needs of the child which cannot be met by facilities within this State.</text> </paragraph> <paragraph num="(5)"> <text>A private agency within the State, from which a local department purchases care, uses an out-of-State specialized treatment resource which cannot be provided by a facility within the State, and the local department concurs. Under this plan, the local department shall ensure that the requirements for an interstate placement are met.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When a foster child is to be placed out-of-State with a noncustodial parent, relative, or guardian, the local department shall ensure that the requirements for an interstate placement are met.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".29" heading="Child Support and Other Resources for Reimbursement Towards Cost of Care."> <paragraph num="A."> <text>All of the child's resources, including parental support, the child's own benefits, insurance, cash assets, trust accounts, and, for the child who is preparing for independent living, the child's earnings, are considered, as established in the service agreement, in determining the amount available for reimbursement of the cost of care.</text> </paragraph> <paragraph num="B."> <text>In calculating the cost of care, the local department shall include the board rate, clothing allowance, any medical care payments made on behalf of the child, and any supplemental purchases made to meet the child's special needs.</text> </paragraph> <paragraph num="C."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Initiate child support for every child in out-of-home placement; and</text> </paragraph> <paragraph num="(2)"> <text>Pursue support enforcement activity for both absent parents, unless the:</text> <paragraph num="(a)"> <text>Legal rights of the parents or legal guardian have been officially terminated; and</text> </paragraph> <paragraph num="(b)"> <text>Parents, parent, or legal guardian have been officially notified of the termination.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>In this regulation, “parent” means the legal father or mother or natural father or mother whose rights and obligations have not been terminated.</text> </paragraph> <paragraph num="E."> <text>Legal action for support need not be taken against the father or mother when parental rights have been terminated.</text> </paragraph> <paragraph num="F."> <text>The local department caseworkers shall:</text> <paragraph num="(1)"> <text>Inform the parents that they are responsible for the financial support of their children whether the child is in care by court order or by voluntary agreement; and</text> </paragraph> <paragraph num="(2)"> <text>Initiate a support action by furnishing information regarding the child's parents to the local child support enforcement (CSE) unit, which will undertake child support enforcement action for all out-of-home placement cases.</text> </paragraph> </paragraph> <paragraph num="G."> <text>After the CSE unit secures a court order of support, the CSE worker shall:</text> <paragraph num="(1)"> <text>Send a copy of the court order to the out-of-home placement caseworker and to the IV-E eligibility case reviewer;</text> </paragraph> <paragraph num="(2)"> <text>Retain copies of the document in both the child's and the parents' or legal guardian's (if appropriate) case records; and</text> </paragraph> <paragraph num="(3)"> <text>Notify the out-of-home placement worker of any changes.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Whenever a child's plan is reassessed, the out-of-home placement worker shall request information on whether support has been paid according to the terms of the order, which shall be:</text> <paragraph num="(1)"> <text>Documented in the records; and</text> </paragraph> <paragraph num="(2)"> <text>Considered in making recommendations to the court and reviewing panels.</text> </paragraph> </paragraph> <paragraph num="I."> <text>When there is a change in the parents' or legal guardian's address or employment, or any other change which would affect the collection of child support, or when an out-of-home placement case is closed, the out-of-home placement worker shall forward this information to the Child Support Administration.</text> </paragraph> <paragraph num="J."> <text>The resource from the child's own earnings is determined in a manner consistent with a plan for the child to eventually assume responsibility for the child's support as provided for in the service agreement.</text> </paragraph> <paragraph num="K."> <text>Other Resources for the Child.</text> <paragraph num="(1)"> <text>Other resources available for the child may be in the form of cash assets, trust accounts, insurance (including survivor's disability insurance), or some type of benefit or supplemental security income for the disabled child.</text> </paragraph> <paragraph num="(2)"> <text>While in out-of-home placement, if the child is 18 years old or older and is the beneficiary of insurance or survivor's benefits, the child shall choose whether to:</text> <paragraph num="(a)"> <text>Receive benefits and pay the local department; or</text> </paragraph> <paragraph num="(b)"> <text>Designate the local department as the payee.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall seek a representative payee for an incompetent child 18 years old or older.</text> </paragraph> </paragraph> <paragraph num="L."> <text>The child's resources shall be applied directly to the cost of care, with any excess applied first to meeting the special needs of the child, and the net excess saved in a savings account for future needs. Any potential benefits from other resources shall be pursued and made available if possible to the local department as payee.</text> </paragraph> <paragraph num="M."> <text>If excess funds saved for the child have not been spent before the child is discharged from out-of-home placement, the funds shall be:</text> <paragraph num="(1)"> <text>Returned to the child upon discharge if the child is 18 years old or older; or</text> </paragraph> <paragraph num="(2)"> <text>If the child is younger than 18 years old, transferred to the parent or legal guardian with whom the child will reside.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".30" heading="Title IV-E Eligibility and Reimbursability."> <text>(Agency Note: Federal Regulatory Reference — 45 CFR 1355 and 1356)</text> <paragraph num="A."> <text>Under the Social Security Act, Title IV, Part E, the federal government provides funds to states for maintaining certain children in out-of-home placement or in adoptive families.</text> </paragraph> <paragraph num="B."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this regulation, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms Defined.</text> <paragraph num="(a)"> <text>“Aid to Families with Dependent Children (AFDC)” means the Income Maintenance program provided under Title IV-A of the Social Security Act, which requires that to be eligible for Title IV-E, the child must meet the AFDC criteria in the IV-A State Plan in effect July 16, 1996.</text> </paragraph> <paragraph num="(b)"> <text>AFDC Standard of Need.</text> <paragraph num="(i)"> <text>“AFDC standard of need” means the cost of a family's basic living needs that the State recognizes as essential for all families, and any special recurring or nonrecurring needs recognized by the State as essential for some persons.</text> </paragraph> <paragraph num="(ii)"> <text>“AFDC standard of need” means the AFDC standard of need in effect on July 16, 1996, which is the standard used for Title IV-E eligibility.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>“Constructive removal” means when the State agency has obtained legal responsibility for a child who is residing with a related or nonrelated interim caretaker and the child is allowed to remain with the interim caretaker, so that the child was not physically removed from the interim caretaker, but was constructively removed from the care and custody of the parent or other specified relative with whom they had physically resided within 6 months before court proceedings or execution of a voluntary placement agreement.</text> </paragraph> <paragraph num="(d)"> <text>“Date child is considered to have entered foster care” means the earlier of:</text> <paragraph num="(i)"> <text>A judicial finding of abuse or neglect; or</text> </paragraph> <paragraph num="(ii)"> <text>60 days from the date the child is removed from the home.</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>“Detention” means the temporary care of a child who, pending court disposition, requires secure custody for the protection of the child or the community, in physically restricting facilities.</text> </paragraph> <paragraph num="(f)"> <text>“Deprivation” means a child is deprived of the care and support of one or both parents as a result of:</text> <paragraph num="(i)"> <text>Death;</text> </paragraph> <paragraph num="(ii)"> <text>Physical or mental incapacity;</text> </paragraph> <paragraph num="(iii)"> <text>Continued involuntary absence (for example, due to incarceration);</text> </paragraph> <paragraph num="(iv)"> <text>Voluntary absence (for example, due to divorce or separation) from the home where the child resides; or</text> </paragraph> <paragraph num="(v)"> <text>Unemployment/underemployment of the primary wage earner.</text> </paragraph> </paragraph> <paragraph num="(g)"> <text>“Federal financial participation (FFP)” means the matching rate paid by the federal government for specified program activities, as provided in 45 CFR §1356.60.</text> </paragraph> <paragraph num="(h)"> <text>“Financial need” means a child's /family's income and resources in the removal home must be within the AFDC standard of need that was in effect on July 16, 1996.</text> </paragraph> <paragraph num="(i)"> <text>“Initial court order” means the very first court order that authorizes the child's removal from the home and includes a judicial finding of contrary to the welfare of the child.</text> </paragraph> <paragraph num="(j)"> <text>“Out-of-home placement” means placement of a child into foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(k)"> <text>“Physical removal” means that the agency has physically removed the child from the home of a parent or other specified relative.</text> </paragraph> <paragraph num="(l)"> <text>“Redetermination” is a case review completed every 12 months, at which time factors subject to change, are reconsidered and documented.</text> </paragraph> <paragraph num="(m)"> <text>“Removal home” means the home of the parent or other specified relative from whom the child was legally removed.</text> </paragraph> <paragraph num="(n)"> <text>Specified Relative.</text> <paragraph num="(i)"> <text>“Specified relative” means any relation by blood, marriage or adoption who is within the fifth degree of kinship to the dependent child.</text> </paragraph> <paragraph num="(ii)"> <text>“Specified relative” includes great-great-great grandparents and first cousins once removed (children of first cousins).</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Federal financial participation under Title IV-E is available for the child who meets the criteria for both initial IV-E eligibility and IV-E reimbursability, as set forth in §§D—N of this regulation.</text> </paragraph> <paragraph num="D."> <text>Initial IV-E eligibility shall be determined when the child enters care.</text> </paragraph> <paragraph num="E."> <text>The local department shall make all payments to out-of-home placement providers from State funds until IV-E eligibility has been determined.</text> </paragraph> <paragraph num="F."> <text>Initial Eligibility. A child is initially eligible for IV-E funding only if all of the following requirements are met:</text> <paragraph num="(1)"> <text>The child meets the AFDC eligibility criteria in effect in the IV-A State Plan as of July 16, 1996, if:</text> <paragraph num="(a)"> <text>The child was living in the home of a relative specified in §B(2)(n) of this regulation and one of the following is true:</text> <paragraph num="(i)"> <text>The child would have received AFDC in that home in the month of the voluntary placement agreement or initiation of court proceedings, if an application had been made; or</text> </paragraph> <paragraph num="(ii)"> <text>The child was not living with an AFDC specified relative, but did live with such a relative in the preceding 6 months, and met the deprivation and financial need requirements as described in §B(2)(f) and (h) of this regulation in the eligibility month; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The child lived with a specified relative from whom custody was removed at some time within the 6-month period before the month of the voluntary placement agreement or initiation of court proceedings; and</text> </paragraph> <paragraph num="(c)"> <text>The child would have been AFDC eligible in that month, if the child had still been living in the home; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The child was the legal responsibility of a local department as a result of:</text> <paragraph num="(a)"> <text>Physical or constructive removal from the home, with a judicial determination that:</text> <paragraph num="(i)"> <text>Continuation of the child in the child's home would be contrary to the child's welfare;</text> </paragraph> <paragraph num="(ii)"> <text>Reasonable but unsuccessful efforts were made before placement to prevent or eliminate the need to remove the child, or that reasonable efforts could not be made because of the emergent nature of the situation; and</text> </paragraph> <paragraph num="(iii)"> <text>Reasonable efforts are now being made to reunify the child with the child's family; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A valid time limited or children with disabilities voluntary out-of-home placement agreement which was not a voluntary relinquishment for adoption.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>If the initial court order does not contain the required finding that continuation in the home is contrary to the child's welfare, the child is ineligible for Title IV-E for the duration of that out-of-home placement episode.</text> </paragraph> <paragraph num="H."> <text>If the initial court order does not contain the required finding that reasonable efforts were made to prevent placement:</text> <paragraph num="(1)"> <text>The child may still meet the legal status for initial eligibility if a judicial finding of reasonable efforts to prevent placement is made within 60 days of the date the child is removed from the home;</text> </paragraph> <paragraph num="(2)"> <text>The child's IV-E eligibility will begin the first day of the month in which the judicial finding of reasonable efforts to prevent removal is made; and</text> </paragraph> <paragraph num="(3)"> <text>If the determination concerning reasonable efforts to prevent removal is not made, the child is not eligible under IV-E for the duration of the stay in foster care.</text> </paragraph> </paragraph> <paragraph num="I."> <text>A child who is initially eligible for IV-E funding shall continue to be eligible as long as the child remains in out-of-home placement. The child becomes ineligible:</text> <paragraph num="(1)"> <text>At the end of the month in which the child becomes 18 years old, except that a child 18 to 21 years old who remains in out-of-home placement is eligible up to the 21st birthday so long as the child is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in an institution that provides post-secondary or vocational education;</text> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote or remove barriers to employment;</text> </paragraph> <paragraph num="(d)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the activities in §§I.(1)(a)—(d) of this regulation due to a medical condition, which incapability is supported by regularly updated information in the case plan of the child; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the child comes into care as the result of a time limited or children with disabilities voluntary placement agreement and the local department fails to acquire court-ordered custody with a judicial finding of best interests of the child to remain in placement within 180 calendar days of placement rendering the child ineligible on the 181st calendar day.</text> </paragraph> </paragraph> <paragraph num="J."> <text>If the child’s parents have consented to termination of parental rights before placement or the court has terminated parental rights before placement, the child may never be determined to be eligible for Title IV-E Foster Care or subsidize adoption payments.</text> </paragraph> <paragraph num="K."> <text>Reimbursability.</text> <paragraph num="(1)"> <text>A child shall be eligible for IV-E in order for the child’s care to be reimbursabile.</text> </paragraph> <paragraph num="(2)"> <text>A child may lose and regain reimbursability depending on changes in the circumstances of the placement.</text> </paragraph> <paragraph num="(3)"> <text>The loss of reimbursability may not deprive a child of future reimbursability except in the circumstances described in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="L."> <text>The child's care is reimbursable for any given month when all of the following conditions are met for that month:</text> <paragraph num="(1)"> <text>There is a “reasonable efforts” finding specific to the child;</text> </paragraph> <paragraph num="(2)"> <text>The child is in a IV-E reimbursable placement as defined in §N of this regulation; and</text> </paragraph> <paragraph num="(3)"> <text>The local department has placement and care responsibility for the child.</text> </paragraph> </paragraph> <paragraph num="M."> <text>Judicial Determination.</text> <paragraph num="(1)"> <text>A judicial determination of reasonable efforts to finalize the permanency plan shall be obtained not later than 12 months from the date the child is considered to have entered foster care and at least once every 12 months thereafter while the child is in foster care.</text> </paragraph> <paragraph num="(2)"> <text>If a judicial determination regarding reasonable efforts to finalize a permanency plan is not made within the prescribed time frame, the child becomes ineligible for Title IV-E payments at the end of the month in which the judicial determination was required to have been made and remains ineligible until such a determination is made.</text> </paragraph> <paragraph num="(3)"> <text>The child becomes eligible for IV-E payments again the first day of the month the judicial determination regarding reasonable efforts to finalize a permanency plan is made.</text> </paragraph> </paragraph> <paragraph num="N."> <text>Only the following are reimbursable placements:</text> <paragraph num="(1)"> <text>A fully licensed or approved resource family home meeting the standards as prescribed in COMAR 07.02.25;</text> </paragraph> <paragraph num="(2)"> <text>A private, nonmedical group home or residential child care facility licensed by the State;</text> </paragraph> <paragraph num="(3)"> <text>A public nonmedical group home or child care facility which accommodates not more than 25 children; or</text> </paragraph> <paragraph num="(4)"> <text>A supervised independent living setting in which the child who is 18 years old is living independently.</text> </paragraph> </paragraph> <paragraph num="O."> <text>A Title IV-E redetermination shall be completed every 12 months.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".31" heading="State Standard Rates for Out-of-Home Placement under the Direct Supervision of a Local Department."> <paragraph num="A."> <text>Board Rates and Clothing Allowance.</text> <paragraph num="(1)"> <text>Board rates and monthly clothing allowances are set forth in Schedules A and B of Regulation .39 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The board rate is effective for the full month in which the child reaches the lower age specified for each group.</text> </paragraph> <paragraph num="(3)"> <text>The board rate is based on the cost of maintenance expenses for the child.</text> </paragraph> <paragraph num="(4)"> <text>The monthly clothing allowance covers the purchase and upkeep of clothing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The emergency care rate is for the care of the child who was placed in out-of-home placement on an emergency basis. This rate may not be paid for more than 2 months.</text> </paragraph> <paragraph num="C."> <text>The regular care rate, as defined in Regulation .03B of this chapter, is for the care of the child who requires usual and ordinary supervision in a foster family or pre-adoptive home.</text> </paragraph> <paragraph num="D."> <text>A relative may be eligible to receive foster care rates for the care of a committed child if the relative's home meets the approval requirements for a foster home, as described in COMAR 07.02.25.</text> </paragraph> <paragraph num="E."> <text>The intermediate care rate set forth in Regulation .39, Schedule A of this chapter is for the care of the child who requires intermediate care as defined in Regulation .03B of this chapter.</text> </paragraph> <paragraph num="F."> <text>Foster parents who receive intermediate care rates shall:</text> <paragraph num="(1)"> <text>Provide care for a child who requires intermediate care;</text> </paragraph> <paragraph num="(2)"> <text>Have the desire to make a major investment of time, and the ability to give affection and attention without positive response from the child;</text> </paragraph> <paragraph num="(3)"> <text>Be required to supervise or provide prescribed physical care, such as the preparation of special medication;</text> </paragraph> <paragraph num="(4)"> <text>Have the ability to accept and cope with difficult child behaviors;</text> </paragraph> <paragraph num="(5)"> <text>Participate in social service, medical, or psychiatric treatment plans for the child;</text> </paragraph> <paragraph num="(6)"> <text>Participate in training arranged by the local department and the cost of this training may not be borne by the foster parents.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department shall include in the child's and the foster family's case records a written justification for including the child in the intermediate payment category. The justification shall include a written certification or evaluation by a physician, psychologist, or licensed social worker stating that the child requires a high degree of supervision and care.</text> </paragraph> <paragraph num="H."> <text>Treatment Foster Care.</text> <paragraph num="(1)"> <text>The treatment foster care rate is paid only to foster parents who are providing treatment foster care through one of the State's public treatment foster care programs in accordance with Regulation .33 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Treatment foster care payments shall be made monthly.</text> </paragraph> <paragraph num="(3)"> <text>The payment shall consist of the board rate according to Schedule A of Regulation .39 of this chapter, and a supplemental treatment difficulty of care stipend.</text> </paragraph> <paragraph num="(4)"> <text>The Administration shall set the amount of the treatment foster care stipend by service intensity level for local departments that operate a public treatment foster care program.</text> </paragraph> <paragraph num="(5)"> <text>The payment for respite care services for the public treatment foster care program shall be according to Schedule A of Regulation .39 of this chapter, unless the respite placement is a purchase of care placement, which will be paid at the negotiated per diem rate.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Supportive Services.</text> <paragraph num="(1)"> <text>Supportive services may be purchased in order to maintain the child in the community.</text> </paragraph> <paragraph num="(2)"> <text>Supportive services may be purchased from:</text> <paragraph num="(a)"> <text>A foster family who by virtue of special training or experience is able to provide supportive services; or</text> </paragraph> <paragraph num="(b)"> <text>Another provider appropriate to the special needs of the child.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Supportive services purchased according to §I(2)(a) and (b) shall be approved in writing by the director of the local department or the director's designee who is other than the caseworker. This written approval shall confirm that:</text> <paragraph num="(a)"> <text>The child requires the identified supportive service because of a health problem, or an emotional or behavioral problem; and</text> </paragraph> <paragraph num="(b)"> <text>The service provider is capable, by virtue of special training or experience, of providing the needed service.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The services may not be purchased or authorized until the Executive Director of the Social Services Administration or the Director's designee has allocated the amount of funds that are available to purchase them.</text> </paragraph> </paragraph> <paragraph num="J."> <text>Retainer Fee. Foster parents who are approved as emergency foster homes may be paid a separate retainer fee, contingent on availability of funds, in accordance with State guidelines.</text> </paragraph> <paragraph num="K."> <text>When a child in group care makes a planned visit to a foster family for a weekend or other period, the local department shall pay the foster family the per diem rate in Schedule A of Regulation .39 of this chapter for each overnight stay of the child's visit. The local department shall pay transportation costs from and to the group care placement.</text> </paragraph> <paragraph num="L."> <text>A special clothing grant may be made as needed according to the child's age as specified in Schedule B of Regulation .39 of this chapter. The monthly clothing allowance may not be paid for the same month that the initial clothing allowance is paid. The initial clothing allowance is not available to the child in group care when the clothing allowance is in the negotiated rate paid to the provider.</text> </paragraph> <paragraph num="M."> <text>Medical Care. Medical care for foster children is provided under the Medical Care Programs of the State. Provision is not made for payment for medical care from out-of-home placement funds, except that:</text> <paragraph num="(1)"> <text>Payment may be made for essential medical needs for a child when the service or equipment is not available through the Medical Assistance and Health Choice Programs, or other established health care programs;</text> </paragraph> <paragraph num="(2)"> <text>If a child is covered under the child's parents' medical insurance, the scope of the coverage shall be ascertained and used first;</text> </paragraph> <paragraph num="(3)"> <text>For costs not available through the Medical Assistance and Health Care Programs of the State, reimbursement shall be made to foster parents for out-of-pocket medical expenses incurred for foster children as set forth in §N(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="N."> <text>Procedures for Reimbursement.</text> <paragraph num="(1)"> <text>Foster parents shall retain all nonreimbursed bills. Bills for nonprescription drugs shall be accompanied by a physician's statement concerning the child's need for the drugs.</text> </paragraph> <paragraph num="(2)"> <text>Local departments are authorized to pay from their administrative funds the following items:</text> <paragraph num="(a)"> <text>Eyeglasses beyond the one pair per year covered by the Maryland Medical Assistance Program and for cost of eyeglass repair as needed;</text> </paragraph> <paragraph num="(b)"> <text>Nonprescription drugs if accompanied by a physician's statement as to the child's need for them;</text> </paragraph> <paragraph num="(c)"> <text>Any payment or copayment required for each prescription filled on behalf of a foster child enrolled in the Maryland Medical Assistance Program;</text> </paragraph> <paragraph num="(d)"> <text>Any other medical service that the child requires, if accompanied by a physician's statement as to the child's need for the service, or a court order.</text> </paragraph> </paragraph> </paragraph> <paragraph num="O."> <text>Transportation for or on behalf of the foster child, whether reimbursed to a foster parent or paid to a vendor, may be allowed under the following special circumstances:</text> <paragraph num="(1)"> <text>To carry out a special plan for the child;</text> </paragraph> <paragraph num="(2)"> <text>To provide regular transportation required over a period of time;</text> </paragraph> <paragraph num="(3)"> <text>To provide essential transportation when the distance or the means of transportation or the time of day entails unusual cost.</text> </paragraph> </paragraph> <paragraph num="P."> <text>The amount reimbursed may include:</text> <paragraph num="(1)"> <text>Public transportation costs for the child or for the adult to accompany him when necessary, or both, provided, however, that the costs may not be met when the adult is an employee of another agency;</text> </paragraph> <paragraph num="(2)"> <text>Incidental expenses such as meals;</text> </paragraph> <paragraph num="(3)"> <text>Cab fare when necessary because of emergency need or lack of less expensive means of transportation;</text> </paragraph> <paragraph num="(4)"> <text>Mileage reimbursement at the same rate paid to State employees, when a foster parent furnishes transportation in a personally owned car.</text> </paragraph> </paragraph> <paragraph num="Q."> <text>Funeral Expenses.</text> <paragraph num="(1)"> <text>The local department may pay funeral expenses not exceeding $650 for a child who dies while in out-of-home placement.</text> </paragraph> <paragraph num="(2)"> <text>Any resources of the foster child including insurance benefits or the child's estate, or of an individual who was legally responsible for the child's support, are to be used to pay for burial expenses.</text> </paragraph> <paragraph num="(3)"> <text>The cost of funeral expenses shall be charged to State funds.</text> </paragraph> <paragraph num="(4)"> <text>Special direct burial expenses, such as the cost of a burial lot, vault when required, grave digging, and burial clothing, which are met by family or friends are exempt from this requirement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".32" heading="State Standard Rates for Purchased Out-of-Home Placement Services."> <paragraph num="A."> <text>Purchased Foster Care.</text> <paragraph num="(1)"> <text>The purchased family foster care rate is for the care of a child who requires extra supervision and attention in a home equipped to give this special care. This type of purchase may be used to prevent placement of a child in a group care facility, or to enable his discharge from a group care facility.</text> </paragraph> <paragraph num="(2)"> <text>Rates for the purchase of care from licensed child placement agencies are provided for purchased family care supervised through the licensed child placement agencies.</text> </paragraph> <paragraph num="(3)"> <text>Licensed child placement agencies are reimbursed as follows:</text> <paragraph num="(a)"> <text>Foster care purchased from agencies, which includes room and board, is paid according to the negotiated rate issued by State Department of Education and the terms of the contract with the Department.</text> </paragraph> <paragraph num="(b)"> <text>Purchase of Supportive Services.</text> <paragraph num="(i)"> <text>Provision is made to purchase supportive services, as needed, in order to maintain the children in the community.</text> </paragraph> <paragraph num="(ii)"> <text>These special supportive services may be purchased from two sources which are the foster family who by virtue of special training or experience is able to provide them, or through another resource appropriate to the special needs of the child.</text> </paragraph> <paragraph num="(iii)"> <text>The supportive services to be provided shall be approved in writing by the director of the licensed child placement agency or the director's designee who is other than the caseworker. This written approval shall confirm that the child requires the identified supportive service because of a health (physical or mental) condition, or an emotional or behavioral problem, and that the service provider is capable, by virtue of special training or experience, of providing the needed service.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Supportive services may not be purchased or authorized until the Executive Director of the Social Services Administration or the Director's designee has allocated the amount of funds that are available to purchase them.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Private Child Placement Agency Treatment Foster Care Rate.</text> <paragraph num="(1)"> <text>This rate, paid according to the negotiated rate issued by the State Department of Education and the terms of the contract with the Department, provides for the care of a child who requires treatment foster care as defined in Regulation .03B of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>In recognition of the severe nature of the problems of children cared for in treatment foster homes, a supplemental difficulty of care stipend is paid to these foster parents. The Department shall set the amount of the stipend to be included in the contract with the private provider agency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Initial Clothing Allowance. The initial one-time only clothing allowance as set forth in Schedule B of Regulation .39 of this chapter may be made on behalf of any child entering foster care to meet basic clothing needs.</text> </paragraph> <paragraph num="D."> <text>Group Care in an Institution or Group Home.</text> <paragraph num="(1)"> <text>The Administration shall negotiate rates for:</text> <paragraph num="(a)"> <text>Basic care which includes room, meals, and clothing;</text> </paragraph> <paragraph num="(b)"> <text>Social work service to a child dealing with the child's placement and needs, including identified special services in addition to the facility's routine supervision and services;</text> </paragraph> <paragraph num="(c)"> <text>Health-related services including psychological, psychiatric, medical, and dental services not provided under the Medical Assistance Program and Health Choice Program; and</text> </paragraph> <paragraph num="(d)"> <text>Approved education program or school, for the period of actual attendance, needed as part of an individual treatment plan not paid for by the Maryland State Department of Education and not generally available.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Supplemental Services.</text> <paragraph num="(a)"> <text>If funds are available, the local department may purchase supplemental services for a child on an individual need.</text> </paragraph> <paragraph num="(b)"> <text>Supplemental services are services:</text> <paragraph num="(i)"> <text>Not included in the negotiated rates listed in §D(1) of this regulation and not available from other resources but needed to complete the treatment plan for a child; and</text> </paragraph> <paragraph num="(ii)"> <text>Approved by the local director or the director's designee as a need based on written documentation in the child's case record.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Supplemental services include, but are not limited to:</text> <paragraph num="(i)"> <text>Speech therapy;</text> </paragraph> <paragraph num="(ii)"> <text>Transportation related to special education; or</text> </paragraph> <paragraph num="(iii)"> <text>One-to-one staffing.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Cooperative Relationships—Purchase of Care.</text> <paragraph num="(1)"> <text>In any purchase of care plan, the local department and the agencies or facilities involved are required to jointly develop and carry out a responsible plan for services appropriate to the needs of the child, his natural family, or other significant persons in the child's life. The plan shall be implemented by regular interagency contacts. The group facility shall send a written report on the status of the child to the local department at a minimum of every 180 days.</text> </paragraph> <paragraph num="(2)"> <text>The local department worker shall remain involved with the child and the child's family during and after purchase of care to assure continuity of care and treatment, coordination of interagency effort, and to minimize the duration of purchase of care when possible.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".33" heading="Public Treatment Foster Care (PTFC) Placements."> <paragraph num="A."> <text>The goals of the PTFC program, in addition to the goals of out-of-home placement as stated in Regulation .02 of this chapter, are to provide, in a family setting, intensive services to a child with a serious emotional, behavioral, medical, or psychological condition.</text> </paragraph> <paragraph num="B."> <text>PTFC Child Eligibility Requirements.</text> <paragraph num="(1)"> <text>To be eligible for PTFC, the child shall:</text> <paragraph num="(a)"> <text>Qualify for foster care under Regulation .04 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Have one or more conditions as detailed in §B(2) of this regulation; and</text> </paragraph> <paragraph num="(c)"> <text>Need a high level of treatment in a family setting.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Eligible conditions for PTFC include:</text> <paragraph num="(a)"> <text>A serious medical condition including, but not limited to:</text> <paragraph num="(i)"> <text>HIV positive and symptomatic;</text> </paragraph> <paragraph num="(ii)"> <text>AIDS;</text> </paragraph> <paragraph num="(iii)"> <text>Multiple handicaps;</text> </paragraph> <paragraph num="(iv)"> <text>A symptomatic drug-exposed newborn requiring treatment care;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A serious emotional or behavioral condition as defined in Regulation .03B of this chapter, or psychological condition indicated in a psychiatric diagnosis by appropriate qualified professionals, or the same conditions resulting from continuous substance abuse;</text> </paragraph> <paragraph num="(c)"> <text>A developmental disability as defined in COMAR 10.22.01.01B; or</text> </paragraph> <paragraph num="(d)"> <text>A medically fragile child condition as outlined in COMAR 14.31.05.03B.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Siblings who do not require treatment foster care may be eligible to be placed as a nontreatment foster child in the same treatment home with a sibling who requires treatment foster care with written approval from the Administration.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The PTFC caseworker is responsible for:</text> <paragraph num="(1)"> <text>Providing supervision, training, and consultation to treatment and biological parents;</text> </paragraph> <paragraph num="(2)"> <text>Arranging and ensuring that a child receives necessary services; and</text> </paragraph> <paragraph num="(3)"> <text>Acting as the leader of a child's treatment team.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Each local department PTFC program shall establish a gatekeeper for the PTFC program from existing staff who shall:</text> <paragraph num="(1)"> <text>Act as the single point of entry for placement of children in the PTFC program;</text> </paragraph> <paragraph num="(2)"> <text>Perform periodic assessment of continued treatment foster care eligibility for each child in the PTFC program; and</text> </paragraph> <paragraph num="(3)"> <text>Perform program monitoring functions for the PTFC program.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Staffing Requirements.</text> <paragraph num="(1)"> <text>The caseload ratio may not be greater than one PTFC caseworker to eight children.</text> </paragraph> <paragraph num="(2)"> <text>The PTFC program may decrease the case load ratios of the PTFC caseworker set forth in §E(1) of this regulation if it is determined that one or more of the following circumstances apply:</text> <paragraph num="(a)"> <text>The children's needs require the PTFC caseworker to provide more intensive supervision and training for the PTFC parents;</text> </paragraph> <paragraph num="(b)"> <text>Traveling distances between placements of children requires 2 hours of travel or more and impedes the PTFC caseworker's ability to maintain frequent and direct contact with the PTFC child;</text> </paragraph> <paragraph num="(c)"> <text>The PTFC caseworker provides case management services and performs duties in addition to services to the child such as recruitment and training of PTFC parents; or</text> </paragraph> <paragraph num="(d)"> <text>Other factors necessitate the reduction of the caseload to ensure adequate provision of services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>The local department PTFC program shall have a written policy for planned discharge of a child from the PTFC which shall be incorporated as part of the child's treatment plan.</text> </paragraph> <paragraph num="G."> <text>Before discharge from the PTFC program, the local department shall develop a treatment aftercare plan as part of the child's case record, and which include:</text> <paragraph num="(1)"> <text>The name, address, telephone number, and relationship of the individual to whom the child is being discharged;</text> </paragraph> <paragraph num="(2)"> <text>A summary of the services provided during care;</text> </paragraph> <paragraph num="(3)"> <text>A summary of the growth and achievements of the child during care;</text> </paragraph> <paragraph num="(4)"> <text>Any identified needs of the child that remain unmet; and</text> </paragraph> <paragraph num="(5)"> <text>Recommendations for treatment aftercare services needed upon discharge from the PTFC.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Referral Responsibilities.</text> <paragraph num="(1)"> <text>The local department caseworker shall make a written determination that a child is eligible for treatment foster care, and forward the determination to the PTFC gatekeeper along with:</text> <paragraph num="(a)"> <text>A referral for purchase of care, and all supporting documentation;</text> </paragraph> <paragraph num="(b)"> <text>A current case plan drafted within 180 calendar days before the date of referral;</text> </paragraph> <paragraph num="(c)"> <text>Relevant medical records current within 1 year before the date of referral; and</text> </paragraph> <paragraph num="(d)"> <text>Psychological or psychiatric evaluations performed within 1 year before the date of referral to the gatekeeper if eligibility is based on a serious emotional, behavioral, or psychological condition.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The gatekeeper shall respond in writing to the referring local department caseworker within 14 working days, accepting or denying admission of a child and giving the reason for a denied admission.</text> </paragraph> </paragraph> <paragraph num="I."> <text>The PTFC child, the child's attorney, and parent or legal guardian has the right to appeal the eligibility review decision.</text> </paragraph> <paragraph num="J."> <text>The length of stay in a PTFC program is subject to review and assessment for continued PTFC eligibility by the gatekeeper at least once a year.</text> </paragraph> <paragraph num="K."> <text>The PTFC caseworker shall:</text> <paragraph num="(1)"> <text>Develop a treatment plan within 30 calendar days of a child's acceptance into the program;</text> </paragraph> <paragraph num="(2)"> <text>Convene a treatment team to evaluate the child's treatment plan at intervals not to exceed 3 months that shall include:</text> <paragraph num="(a)"> <text>The treatment foster care caseworker;</text> </paragraph> <paragraph num="(b)"> <text>Parents or legal guardian, if appropriate;</text> </paragraph> <paragraph num="(c)"> <text>Local department of social services caseworker, if applicable;</text> </paragraph> <paragraph num="(d)"> <text>PTFC parents; and</text> </paragraph> <paragraph num="(e)"> <text>Any therapist, psychologist, psychiatrist, physician, or professional involved in providing treatment services;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Visit face-to-face with the PTFC parents a minimum of twice a month;</text> </paragraph> <paragraph num="(4)"> <text>Visit face-to-face with the child a minimum of twice a month;</text> </paragraph> <paragraph num="(5)"> <text>Provide services to the family of a PTFC child as required in the permanency and treatment plans;</text> </paragraph> <paragraph num="(6)"> <text>Meet with the child and the child's family according to the child's treatment plan, legal status, and permanency plan;</text> </paragraph> <paragraph num="(7)"> <text>Attend hearings;</text> </paragraph> <paragraph num="(8)"> <text>If the child has a separate local department caseworker:</text> <paragraph num="(a)"> <text>Provide information to the local department caseworker on changes affecting services to the child which could result in revisions to the treatment plan, such as changes in placement, placement location, or visitation plans;</text> </paragraph> <paragraph num="(b)"> <text>Provide the local department caseworker with a written progress report every 3 months, which includes the current treatment plan and notes from the most recent treatment team meeting discussing progress on the treatment plan;</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Provide all medical and psychological information necessary for the care of the child to the PTFC parents;</text> </paragraph> <paragraph num="(10)"> <text>Provide PTFC parents access to crisis respite care and planned monthly respite care for their treatment foster children; and</text> </paragraph> <paragraph num="(11)"> <text>Maintain a written pre-service curriculum for the PTFC program and make available to PTFC parents in-service training opportunities.</text> </paragraph> </paragraph> <paragraph num="L."> <text>Treatment Home Capacity Requirements.</text> <paragraph num="(1)"> <text>Not more than two out-of-home placement children may be placed in one eligible treatment home without the prior written approval from the Administration.</text> </paragraph> <paragraph num="(2)"> <text>Requests to place a third out-of-home placement child, including a sibling, in the home must be made by the local department treatment program in writing to the Administration.</text> </paragraph> </paragraph> <paragraph num="M."> <text>The local department PTFC program shall establish a written treatment plan for every treatment child in its program, which includes:</text> <paragraph num="(1)"> <text>Role of the PTFC foster parent;</text> </paragraph> <paragraph num="(2)"> <text>Role of the PTFC caseworker;</text> </paragraph> <paragraph num="(3)"> <text>Specific tasks to be carried out by PTFC parents during placement;</text> </paragraph> <paragraph num="(4)"> <text>Identification of treatment team members who will assist in the provision of planned care; and</text> </paragraph> <paragraph num="(5)"> <text>Long-term goals of treatment, including:</text> <paragraph num="(a)"> <text>Criteria for discharge;</text> </paragraph> <paragraph num="(b)"> <text>Projected length of stay in the program;</text> </paragraph> <paragraph num="(c)"> <text>Projected post-treatment; and</text> </paragraph> <paragraph num="(d)"> <text>Treatment aftercare services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="N."> <text>The PTFC parent approved by the PTFC program shall:</text> <paragraph num="(1)"> <text>Meet all of the requirements of a local department foster parent as prescribed by COMAR 07.02.25;</text> </paragraph> <paragraph num="(2)"> <text>Meet all of the service and responsibility requirements of COMAR 07.02.21.10A and D;</text> </paragraph> <paragraph num="(3)"> <text>Complete 8 hours of PTFC parent pre-service training in addition to the foster parent pre-service training requirements of COMAR 07.02.25; and</text> </paragraph> <paragraph num="(4)"> <text>Complete 20 hours of in-service training annually.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".34" heading="Payment to the Out-of-Home Placement Provider."> <paragraph num="A."> <text>Amount Paid to the Provider.</text> <paragraph num="(1)"> <text>The amount paid to the provider for care of the child is the amount determined by the standards established in Regulation .39 of this chapter, less any amount the child, who is planning for independent living, pays directly to the foster home from the child's own earnings as established in the service agreement.</text> </paragraph> <paragraph num="(2)"> <text>Except for the child's own earnings, all resources shall be paid directly to the local department as reimbursement against the cost of the child's care. The amount that the local department pays to the foster parent or payee is not affected by any resource except the child's own earnings.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The provider payee is:</text> <paragraph num="(1)"> <text>The foster parent in whose home the child has been placed;</text> </paragraph> <paragraph num="(2)"> <text>The agency or institution from which care is being purchased for the child;</text> </paragraph> <paragraph num="(3)"> <text>A vendor from whom purchase of certain goods or services has been authorized for the child according to established standards;</text> </paragraph> <paragraph num="(4)"> <text>The child in a semi-independent living arrangement, or the child's payee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Period Covered and Method of Payment to the Provider.</text> <paragraph num="(1)"> <text>The period covered for regular payments shall be the calendar month or that part of the calendar month for which the local department has custody of the child, or has care and placement responsibilities for the child through a voluntary placement agreement, and the child is in the provider's care.</text> </paragraph> <paragraph num="(2)"> <text>Temporary absence of the child from the foster home or group facility, such as for hospitalization or runaway status, with the intent for the child to return to the home or facility does not require recalculation of the amount of monthly board allowance unless the absence exceeds 30 days, in which case additional payment is not made. When the child returns, payment shall be resumed beginning with the date of return.</text> </paragraph> <paragraph num="(3)"> <text>The amount of payment is calculated on a monthly basis and shall be paid by check or electronic transfer. In calculating the amount for a partial month's care, the following shall apply:</text> <paragraph num="(a)"> <text>Board.</text> <paragraph num="(i)"> <text>The amount for board shall be the per diem board rate times the number of days of care, counting the day the child goes into care, but not counting the day the child leaves care.</text> </paragraph> <paragraph num="(ii)"> <text>For a child who has moved during the month from one foster home to another, each foster home shall be paid the per diem rate for the days that the child was in each foster home, as set forth above.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Clothing and Other Items for Foster Family Care. For a child who is entering care, the full monthly amount for clothing may be allowed so long as the child is in the home for any part of the month, except that if an amount is allowed for initial clothing, then no other allowance for clothing may be made for that month.</text> </paragraph> <paragraph num="(c)"> <text>Payment for Board and Clothing for Group Care.</text> <paragraph num="(i)"> <text>The monthly clothing allowance for group care is combined with board and negotiated by the administration as a single rate. Payment is for actual monthly costs not to exceed this rate.</text> </paragraph> <paragraph num="(ii)"> <text>The amount of board and clothing allowance for care for a partial month is the actual per diem cost for board and clothing times the number of days of care but not counting the day the child leaves care. The per diem cost is the actual monthly cost for board and clothing times 12 divided by 365.</text> </paragraph> <paragraph num="(iii)"> <text>The initial clothing allowance is not available to group care, except for a child who is in a State institution.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Local Department Which Pays.</text> <paragraph num="(1)"> <text>Payment shall be made by the local department which has responsibility for the child's placement through the court order or voluntary agreement.</text> </paragraph> <paragraph num="(2)"> <text>When a child is placed in another local department's jurisdiction through intercounty placement, the local department which has legal responsibility for the child shall make the payment to the foster home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".35" heading="Correction of Payment Irregularities to the Out-of-Home Placement Provider."> <paragraph num="A."> <text>Within 30 days of the knowledge of payment irregularity, the local department shall commence overpayment procedures.</text> </paragraph> <paragraph num="B."> <text>Overpayment Procedures.</text> <paragraph num="(1)"> <text>To correct an overpayment, the local department shall:</text> <paragraph num="(a)"> <text>Determine the correct payment amount and take action to correct the continuing payment;</text> </paragraph> <paragraph num="(b)"> <text>Calculate the total amount of the overpayment; and</text> </paragraph> <paragraph num="(c)"> <text>Notify the provider in writing of the suspected overpayment amount within 10 days after determining that an overpayment exists.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department may not recoup an overpayment from a provider until the local department has notified the provider in writing that an overpayment has been identified.</text> </paragraph> <paragraph num="(3)"> <text>The local department may propose to reduce, suspend, or terminate payment to correct the overpayment.</text> </paragraph> <paragraph num="(4)"> <text>The provider may request a fair hearing to challenge the proposed action.</text> </paragraph> <paragraph num="(5)"> <text>If the local department's decision following a fair hearing is upheld, the proposed reduction, suspension, or termination of the overpayment includes any overpayment made pending the decision.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Termination of payment does not relieve the provider of the obligation to reimburse the local department for any overpayment.</text> </paragraph> <paragraph num="D."> <text>To obtain reimbursement, the local department shall:</text> <paragraph num="(1)"> <text>Request repayment of the overpayment; and</text> </paragraph> <paragraph num="(2)"> <text>If appropriate, initiate collection efforts in conformity with the procedure required to refer the debt to the Central Collection Unit, Department of Budget and Management.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If payment to the provider is subsequently reinstated, the local department shall recoup the amount of the overpayment as prescribed in §I of this regulation.</text> </paragraph> <paragraph num="F."> <text>If a person repays the local department, the local department shall accept and credit the payment.</text> </paragraph> <paragraph num="G."> <text>Fair Hearing.</text> <paragraph num="(1)"> <text>Before the local department takes action to recover or recoup an overpayment, the local department shall advise the provider of the:</text> <paragraph num="(a)"> <text>Right to a fair hearing; and</text> </paragraph> <paragraph num="(b)"> <text>Procedure and time limit for requesting a fair hearing according to Regulation .38 of this chapter and COMAR 07.01.04.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The provider may request a fair hearing to challenge the:</text> <paragraph num="(a)"> <text>Decision of the local department that an overpayment occurred;</text> </paragraph> <paragraph num="(b)"> <text>Amount or cause of the overpayment; or</text> </paragraph> <paragraph num="(c)"> <text>Proposed method to repay the overpayment.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Within 30 days following a fair hearing, the Office of Administrative Hearings shall notify the individual in writing of the:</text> <paragraph num="(a)"> <text>Agency decision; and</text> </paragraph> <paragraph num="(b)"> <text>Reasons for the decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Suspected Fraud Procedures.</text> <paragraph num="(1)"> <text>If the local department determines that a case is one of suspected fraud as defined in Regulation .03B of this chapter, the local department shall refer the case to the:</text> <paragraph num="(a)"> <text>The Department's Office of the Inspector General (OIG); or</text> </paragraph> <paragraph num="(b)"> <text>State's attorney's office (SAO).</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Before the local department refers a case to the (OIG) or SAO, the referral document shall be approved by a supervisor or the director's designee.</text> </paragraph> <paragraph num="(3)"> <text>After making the referral, the local department:</text> <paragraph num="(a)"> <text>Shall inform the OIG or the SAO of any new facts or changed circumstances in the case;</text> </paragraph> <paragraph num="(b)"> <text>Shall provide access to relevant information in its possession to the assigned investigators; and</text> </paragraph> <paragraph num="(c)"> <text>May not notify a provider of the referral to the OIG or the SAO but may answer “yes” or “no” when the provider asks whether a referral was made.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Recoupment Procedures.</text> <paragraph num="(1)"> <text>Recoupment.</text> <paragraph num="(a)"> <text>Except as noted in §I(1)(b) of this regulation, the local department shall take action to recoup an overpayment and determine with the provider:</text> <paragraph num="(i)"> <text>The total amount to be recouped; and</text> </paragraph> <paragraph num="(ii)"> <text>An amount to be recouped through a monthly deduction from the continuing payment for as many months as are necessary until the overpayment is repaid.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>In the case of foster care providers, the amount recouped may not reduce the personal needs allowance by more than 50 percent of the monthly foster care payment rate.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Procedures for Dual Jurisdictions. When a provider moves from one local department jurisdiction to another, the:</text> <paragraph num="(a)"> <text>Forwarding local department shall notify the receiving local department of the recoupment process; and</text> </paragraph> <paragraph num="(b)"> <text>Receiving local department shall continue the recoupment process, if appropriate, and credit all money recouped to the program funding source according to the Department's instructions.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".36" heading="Local Supplements."> <paragraph num="A."> <text>A local department may establish a supplement to the State standard to be used to meet special needs, provided that the:</text> <paragraph num="(1)"> <text>Supplement is met by local funds and is included in the fiscal agreement between the Department of Human Services and the local government;</text> </paragraph> <paragraph num="(2)"> <text>Supplement is applied uniformly to homes located within the local department's jurisdiction and to specific homes located in the jurisdictions of other local departments, when the local department which makes a supplemental payment places a child in a home located in the jurisdiction of another local department;</text> </paragraph> <paragraph num="(3)"> <text>Supplemented items are not included in the State standard.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The plan to supplement shall be approved as local policy by the Social Services Administration before being put into effect. The plan shall specify the:</text> <paragraph num="(1)"> <text>Amount budgeted for the supplement;</text> </paragraph> <paragraph num="(2)"> <text>Reasons for needing it; and</text> </paragraph> <paragraph num="(3)"> <text>Plan for assuring that the amounts in excess of the State maximum are paid from local funds.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".37" heading="Liability Insurance and Reimbursement for Loss to Foster Parents."> <paragraph num="A."> <text>Insurance.</text> <paragraph num="(1)"> <text>The Department shall, under certain conditions, provide liability insurance premiums from State funds, for foster parents who care for children under the direct supervision of the local departments or under the direct supervision of licensed private child placement agencies. The insurance shall cover:</text> <paragraph num="(a)"> <text>Bodily injury and property damage that a foster child causes to an individual or the property of a person other than a foster parent; and</text> </paragraph> <paragraph num="(b)"> <text>Actions brought against the foster parents by the child's parents or legal guardians for any accident to the foster child.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Excluded from coverage are claims for:</text> <paragraph num="(a)"> <text>Alienation of affections;</text> </paragraph> <paragraph num="(b)"> <text>Accidents involving vehicles which are licensed or intended for road use; and</text> </paragraph> <paragraph num="(c)"> <text>Payment to the foster parents for injury or damage caused by the foster child to the foster parent which is otherwise covered by insurance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Reimbursement.</text> <paragraph num="(1)"> <text>The Secretary of Human Services shall reimburse a foster parent for costs of bodily injury or property damage that the child causes to the foster parent.</text> </paragraph> <paragraph num="(2)"> <text>Excluded for reimbursement to the foster parent are claims in which:</text> <paragraph num="(a)"> <text>The actions of the foster parent contributed substantially to the bodily injury or property damage sustained; or</text> </paragraph> <paragraph num="(b)"> <text>If available, the foster parent's insurance covers the bodily injury or property damage sustained.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The maximum amount of reimbursement is $5,000. Payments in excess of $2,000 require approval by the State Board of Public Works.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".38" heading="Fair Hearing."> <paragraph num="A."> <text>At the time of placement, the local department shall give to each parent or legal guardian of a child in out-of-home placement written and verbal notification of the right and methods of requesting and obtaining a fair hearing.</text> </paragraph> <paragraph num="B."> <text>The local department shall notify the parents or legal guardian of its intent to take any action which will deny, reduce, suspend, or terminate visits with the child, reunification services, or aftercare services, and of the right and methods of requesting and obtaining a fair hearing on that intended action.</text> </paragraph> <paragraph num="C."> <text>A fair hearing need not be held on any decision which has been, or may only be, determined by a court.</text> </paragraph> <paragraph num="D."> <text>In all other respects, the provisions of COMAR 07.01.04 apply to fair hearings on out-of-home placement services.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".39" heading="Schedules."> <text>Schedule A</text> <text>Family Foster Care Rates</text> <text>Type of Care Monthly Board Per Diem Monthly Clothing Allowance Total Regular Care: Regular Care Infant through Age 11 $775 $27.45 $60 $835 Age 12 and older 775 27.94 75 850 Intermediate Care Infant through Age 11 890 31.23 60 950 Age 12 and older 890 31.72 75 965 Respite 30 Treatment Foster Care (Specialized Care): Infant through Age 11 775 27.45 60 835 Age 12 and older 775 27.94 75 850 Respite 50 Emergency Care: Per Diem 30 Retainer Fee for Emergency Foster Home Shelter Care 100</text> <text>Schedule B</text> <text>Initial Clothing Maximum Allowances</text> <text>(Initial one-time only clothing allowances are made on an “as needed” basis not to exceed the maximums in this schedule.)</text> <text>Age Group Maximum Infant through age 5 $60 Age 6 through age 11 75 Age 12 and older 100</text> </regulation> <annotations> <annotation type="Authority">Courts and Judicial Proceedings Article, §§3-801, 3-802, 3-815, 3-816.1, 3-817, 3-819.1, 3-819.2, 3-820, and 3-823;Education Article, §§7-101(b) and 15-106.1; Family Law Article, §§5-501, 5-504, 5-524—5-534, 5-701, and 5-709;Human Services Article, §9-101 et seq.; Annotated Code of Maryland(Agency Note: Federal Regulatory Reference: 42 U.S.C. §§620 et seq., 670 et seq.; 45 CFR §205.10;45 CFR §303.72; 45 CFR 1355—1357)</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 1, 1973</annotation> <annotation type="History" subtype="Administrative History">Regulation .05, .06 amended effective January 8, 1975 (2:1 Md. R. 14)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D, .09 effective January 1, 1976 (3:13 Md. R. 718) as emergency; amended effective October 27, 1976 (3:22 Md. R. 1249)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05F amended effective June 8, 1977 (4:12 Md. R. 946)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 effective July 1, 1976 (3:18 Md. R. 980) as emergency; amended effective March 2, 1977 (4:25 Md. R. 372)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09, schedules B-2 and B-3 amended effective May 11, 1977 (4:10 Md. R. 764)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 10, 1978 (5:3 Md. R. 136) (Previous Regulations .01, .02, .03, .04, .05, .06, .07, .07D, and .08 renumbered as Regulations .04, .06, .07, .09, .10, .11, .13, .14, and .15 respectively. New Regulations .01, .02, .03, .05, .08, .12, .16, .17, and .18 adopted)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C adopted as an emergency provision effective October 1, 1982 (9:18 Md. R. 1795) adopted permanently effective December 20, 1982 (9:25 Md. R. 2477)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02 amended effective July 4, 1983 (10:13 Md. R. 1179)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, and 9:6 Md. R. 611; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09-1 adopted effective April 22, 1985 (12:8 Md. R. 800)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective May 19, 1978 (5:10 Md. R. 777); March 23, 1979 (6:6 Md. R. 510); January 2, 1983 (9:26 Md. R. 2571)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C amended effective March 23, 1979 (6:6 Md. R. 510); October 5, 1979 (6:20 Md. R. 1628)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10G amended effective July 27, 1979 (6:15 Md. R. 1270)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A—D amended effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11C amended effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13F amended effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18-1 adopted effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19 amended effective November 18, 1977 (4:24 Md. R. 1805); May 19, 1978 (5:10 Md. R. 777); June 2, 1978 (5:11 Md. R. 883); August 25, 1978 (5:17 Md. R. 1326); March 23, 1979 (6:6 Md. R. 510); July 27, 1979 (6:15 Md. R. 1270); October 5, 1979 (6:20 Md. R. 1628); September 5, 1980 (7:18 Md. R. 1739); May 24, 1982 (9:10 Md. R. 1018); January 2, 1983 (9:26 Md. R. 2571); February 13, 1984 (11:3 Md. R. 198); July 1, 1985 (12:13 Md. R. 1278); January 13, 1986 (13:1 Md. R. 15); December 15, 1986 (13:25 Md. R. 2657); May 30, 1988 (15:11 Md. R. 1330); February 6, 1989 (16:2 Md. R. 158)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.19 repealed and new Regulations .01—.34 adopted as an emergency provision effective February 1, 1989 (16:4 Md. R. 487); emergency status extended at 16:12 Md. R. 1331, 16:21 Md. R. 2254, and 17:8 Md. R. 967; emergency status expired June 30, 1990</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.19 repealed and new Regulations .01—.34 adopted as an emergency provision effective July 17, 1990 (17:16 Md. R. 1984); adopted permanently effective December 24, 1990 (17:25 Md. R. 2904)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective October 19, 1998 (25:21 Md. R. 1572)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended effective November 7, 1994 (21:22 Md. R. 1874)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30-1 adopted effective October 19, 1998 (25:21 Md. R. 1572)</annotation> <annotation type="History" subtype="Administrative History">Regulation .32 amended effective August 24, 1998 (25:17 Md. R. 1359)</annotation> <annotation type="History" subtype="Administrative History">Regulation .34 amended effective February 3, 1992 (19:2 Md. R. 152)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 7, 2000 (27:2 Md. R. 143)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective August 7, 2000 (27:15 Md. R. 1400)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended as an emergency provision effective April 1, 2000 (27:8 Md. R. 794); emergency status expired September 30, 2000</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended effective August 7, 2000 (27:15 Md. R. 1400)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21A amended effective August 7, 2000 (27:15 Md. R. 1400)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21A amended as an emergency provision effective April 1, 2000 (27:8 Md. R. 794); emergency status expired September 30, 2000</annotation> <annotation type="History" subtype="Administrative History">Regulation .32A amended effective August 7, 2000 (27:15 Md. R. 1400)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 30, 2009 (36:24 Md. R. 1856)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective February 6, 2012 (39:2 Md. R. 140); May 12, 2014 (41:9 Md. R. 519); August 17, 2015 (42:16 Md. R. 1054); May 22, 2017 (44:10 Md. R. 470)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective February 6, 2012 (39:2 Md. R. 140); August 17, 2015 (42:16 Md. R. 1054); May 22, 2017 (44:10 Md. R. 470)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective May 12, 2014 (41:9 Md. R. 519)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07F adopted effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08I, Z amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08K, P amended effective November 15, 2021 (48:23 Md. R. 979)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11H amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective August 19, 2013 (40:16 Md. R. 1341); September 7, 2020 (47:18 Md. R. 824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12J, K amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12K amended effective November 11, 2013 (40:22 Md. R. 1876)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16 amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16A, B amended effective May 22, 2017 (44:10 Md. R. 470)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16-1 adopted effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21 amended effective May 12, 2014 (41:9 Md. R. 519)</annotation> <annotation type="History" subtype="Administrative History">Regulation .25G amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .29M amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30 amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .39A amended effective February 6, 2012 (39:2 Md. R. 140)</annotation> </annotations> </chapter> <chapter num="12" heading="Adoption"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>Adoption services are provided to:</text> <paragraph num="A."> <text>Effect a permanent plan, through adoption, at the earliest possible time, for a child in out-of-home placement who cannot or should not be reunited with the child’s birth parent;</text> </paragraph> <paragraph num="B."> <text>Protect a child from unnecessary separation from the birth parent;</text> </paragraph> <paragraph num="C."> <text>Provide, in the shortest time possible, an adoptive family who will ensure a child’s safety and well-being;</text> </paragraph> <paragraph num="D."> <text>Permit adoption of a child only by individuals who are qualified for the responsibility; and</text> </paragraph> <paragraph num="E."> <text>Protect, as appropriate, the confidentiality of the adoption process and share nonidentifying medical information to permit an adopted child and adoptive family to grow and develop undisturbed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Adoptee” means an individual:</text> <paragraph num="(a)"> <text>Whose adoption decree was issued by a Maryland court; or</text> </paragraph> <paragraph num="(b)"> <text>Who was placed for adoption by a:</text> <paragraph num="(i)"> <text>Maryland licensed child placement agency; or</text> </paragraph> <paragraph num="(ii)"> <text>Local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Adoption” means a legal proceeding:</text> <paragraph num="(a)"> <text>By which an individual becomes the child of an adoptive family; and</text> </paragraph> <paragraph num="(b)"> <text>Which confers on the adopted child all the legal rights and privileges to which a child born to the adoptive family is entitled.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Adoption assistance” means funds or services provided by a local department to the adoptive family on behalf of an adopted child, which may include:</text> <paragraph num="(a)"> <text>Monetary payment;</text> </paragraph> <paragraph num="(b)"> <text>Medical care;</text> </paragraph> <paragraph num="(c)"> <text>Medical assistance; or</text> </paragraph> <paragraph num="(d)"> <text>Special services.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Adoption placement” means the placement of a legally free child with an approved adoptive family or individual who has signed an Adoption Placement Agreement.</text> </paragraph> <paragraph num="(6)"> <text>“Adoptive family” means an adoptive parent or legal guardian who is eligible to receive adoption assistance on behalf of a child.</text> </paragraph> <paragraph num="(7)"> <text>“Aid to Dependent Families (AFDC)” means the federal standard for aid as described in COMAR 07.02.11.30.</text> </paragraph> <paragraph num="(8)"> <text>“Birth father” means the biological father of a child.</text> </paragraph> <paragraph num="(9)"> <text>“Birth mother” means the biological mother of a child.</text> </paragraph> <paragraph num="(10)"> <text>“Birth parent” means the biological mother or father of a child, and may include both jointly or individually as is applicable.</text> </paragraph> <paragraph num="(11)"> <text>“Birth sibling” means an individual who shares at least one birth parent with an adoptee.</text> </paragraph> <paragraph num="(12)"> <text>“Dissolution” means the parental rights of the adoptive parent have been terminated.</text> </paragraph> <paragraph num="(13)"> <text>“Dual approval” means:</text> <paragraph num="(a)"> <text>The approval of a prospective family as a resource for both foster care and adoption; or</text> </paragraph> <paragraph num="(b)"> <text>The approval of a prospective family as a resource for both foster care and day care.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Guardianship” means guardianship with the right to consent to adoption or long-term care short of adoption as conferred by a court on the executive head of a child placement agency, and terminates the rights, duties and obligations of the birth parent.</text> </paragraph> <paragraph num="(15)"> <text>“Independent adoption” means an adoption pursuant to Family Law Article, Title 5, Subtitle 3B, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(16)"> <text>“Indian child” means a Native American child as defined in the federal Indian Child Welfare Act of 1978.</text> </paragraph> <paragraph num="(17)"> <text>“Intercountry adoption” means the adoption by a Maryland resident of a child from a country other than the United States.</text> </paragraph> <paragraph num="(18)"> <text>“Intermediate care rate” means a payment rate above the regular rate paid to a resource family home for a child requiring extra care and supervision because of special physical, emotional or behavioral needs, as defined in COMAR 07.02.11.</text> </paragraph> <paragraph num="(19)"> <text>“IV-E” means Title IV, Part E of the Social Security Act.</text> </paragraph> <paragraph num="(20)"> <text>“Local department” means the department of social services in a county or in Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(21)"> <text>“Mediation” means the consensual process whereby the parties are assisted by one or more impartial mediators to voluntarily arrive at a plan or agreement to expedite permanency or to decide the nature and extent of future contact between the birth parent, adoptee, and adoptive family.</text> </paragraph> <paragraph num="(22)"> <text>“Medically fragile child” means a child who:</text> <paragraph num="(a)"> <text>Depends at least part of each day on mechanical ventilation;</text> </paragraph> <paragraph num="(b)"> <text>Requires prolonged intravenous administration of nutritional substances or drugs;</text> </paragraph> <paragraph num="(c)"> <text>Depends on other device-based respiratory or nutritional support, including tracheostomy tube care, suctioning, oxygen support, or tube feeding on a daily basis; or</text> </paragraph> <paragraph num="(d)"> <text>Depends on other medical devices that compensate for vital body functions and requires daily or near daily nursing care, including a child who requires:</text> <paragraph num="(i)"> <text>Renal dialysis as a consequence of chronic kidney failure; or</text> </paragraph> <paragraph num="(ii)"> <text>Other mechanical devices such as catheters or colostomy bags as well as substantial nursing care in connection with the disabilities.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(23)"> <text>“Minor parent” means a parent who is younger than 18 years old.</text> </paragraph> <paragraph num="(24)"> <text>“Nonidentifying information” means information including medical and birth family history information that does not disclose or permit disclosure of the identity or location of the birth parent or adoptee.</text> </paragraph> <paragraph num="(25)"> <text>Nonrecurring Adoption Expenses.</text> <paragraph num="(a)"> <text>“Nonrecurring adoption expenses” means expenses incurred by the adoptive parent of a special needs child involved in a public agency, private agency, independent, or intercountry adoption, or through a child placement agency licensed in another state if the family is not applying for or receiving adoption assistance from that state.</text> </paragraph> <paragraph num="(b)"> <text>Nonrecurring adoption expenses include:</text> <paragraph num="(i)"> <text>Reasonable and necessary adoption fees;</text> </paragraph> <paragraph num="(ii)"> <text>Court costs;</text> </paragraph> <paragraph num="(iii)"> <text>Attorney’s fees;</text> </paragraph> <paragraph num="(iv)"> <text>The adoption home study costs, including health and psychological examinations;</text> </paragraph> <paragraph num="(v)"> <text>Supervision of the placement before adoption;</text> </paragraph> <paragraph num="(vi)"> <text>Transportation; and</text> </paragraph> <paragraph num="(vii)"> <text>The reasonable costs of lodging and food for the child and adoptive parent incurred during preplacement visits.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(26)"> <text>“Open adoption” means an adoption in which it is the expressed intent of all parties to the adoption that the child maintains contact, including the possibility of visitation, with the birth parent or other birth relatives.</text> </paragraph> <paragraph num="(27)"> <text>Out-of-Home Placement.</text> <paragraph num="(a)"> <text>“Out-of-Home Placement” means placement of a child into foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(b)"> <text>“Out-of-Home Placement” includes an adoptive placement.</text> </paragraph> </paragraph> <paragraph num="(28)"> <text>“Parent” means the legal mother or father of a child or the biological mother or father whose rights have not been terminated, or a legal guardian other than a local department.</text> </paragraph> <paragraph num="(29)"> <text>“Permanency plan” has the meaning stated in COMAR 07.02.11.</text> </paragraph> <paragraph num="(30)"> <text>“Post adoption assistance” means a monthly adoption assistance authorized after finalization of an adoption based on a condition that was present but not known or discovered at the time of the adoption.</text> </paragraph> <paragraph num="(31)"> <text>“Post placement services” means services provided after adoptive placement to a child and the child’s adoptive family after placement but before entry of a final decree of adoption.</text> </paragraph> <paragraph num="(32)"> <text>“Private agency” means an organization licensed by the Administration for the placement of children in homes or with individuals.</text> </paragraph> <paragraph num="(33)"> <text>“Public agency” means a local department of social services.</text> </paragraph> <paragraph num="(34)"> <text>“Regular care rate” means the rate paid for a child in foster care who requires regular care and supervision.</text> </paragraph> <paragraph num="(35)"> <text>“Special needs factor” means a condition specific to a child that prevents the child’s placement without the provision of adoption assistance or medical benefits, including:</text> <paragraph num="(a)"> <text>A child 6 to 17 years old;</text> </paragraph> <paragraph num="(b)"> <text>Physical or mental disease or disability;</text> </paragraph> <paragraph num="(c)"> <text>Emotional disturbance;</text> </paragraph> <paragraph num="(d)"> <text>Membership in a sibling group;</text> </paragraph> <paragraph num="(e)"> <text>Recognized high risk of physical or mental disability or disease; or</text> </paragraph> <paragraph num="(f)"> <text>Race or ethnicity if combined with any of these factors.</text> </paragraph> </paragraph> <paragraph num="(36)"> <text>“Termination of parental rights” means the legal process of ending the rights and responsibilities of the parent.</text> </paragraph> <paragraph num="(37)"> <text>“Treatment foster care” means a program designed and implemented by a local department or child placement agency to provide intensive casework and treatment in a family setting to children with special physical, emotional, or behavioral needs as described in COMAR 07.02.11.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Placement for Adoption."> <paragraph num="A."> <text>The decision to select a particular family for a child shall be based on the child’s best interests and shall include consideration of:</text> <paragraph num="(1)"> <text>The needs of the child;</text> </paragraph> <paragraph num="(2)"> <text>The ability of a prospective adoptive family to meet the child’s overall physical, mental, emotional, and psychological needs, as well as any identified special needs; and</text> </paragraph> <paragraph num="(3)"> <text>The capacity of the prospective adoptive family to address the child’s needs based on the child’s cultural, ethnic, and racial background.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may not delay or deny the placement of a child for adoption on the basis of race, color, or national origin of the prospective adoptive family or the child involved.</text> </paragraph> <paragraph num="C."> <text>Selection of an Adoptive Home for a Child.</text> <paragraph num="(1)"> <text>In an adoptive placement of an Indian child, the local department shall give preference to placement as set forth in the federal Indian Child Welfare Act of 1978.</text> </paragraph> <paragraph num="(2)"> <text>When a child is in need of an adoption placement, the local department shall take the following steps to recruit adoptive families who can meet the child’s individual needs:</text> <paragraph num="(a)"> <text>Use the following documented information in the child’s agency record about the child to identify potential adoptive families:</text> <paragraph num="(i)"> <text>Identifying information;</text> </paragraph> <paragraph num="(ii)"> <text>History;</text> </paragraph> <paragraph num="(iii)"> <text>Current behavioral issues; and</text> </paragraph> <paragraph num="(iv)"> <text>An accurate description of the child’s personality, recreational interests, and ties to birth relatives.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Within 15 working days of a change in the permanency plan by the court to adoption, determine whether there is an appropriate adoptive family, approved by the local department, who is committed to adopt the child when the termination of parental rights petition is granted using the criteria set forth in §E(2)(a) of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>Consistent with the best interests of the child, consider the following adoptive placement options in order of priority:</text> <paragraph num="(i)"> <text>Adoption by a relative;</text> </paragraph> <paragraph num="(ii)"> <text>Adoption by the current foster parent with whom a child has resided continually for at least 12 months or for a sufficient length of time to establish positive relationships and family ties; or</text> </paragraph> <paragraph num="(iii)"> <text>Adoption by another adoptive family;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>If no appropriate local department approved family resource is identified within 15 working days of the change in the permanency plan, provide a strengths-based narrative, as described in §E(3) of this regulation, to the AdoptUSKids to identify prospective adoptive families; and</text> </paragraph> <paragraph num="(e)"> <text>Continue to engage in recruitment efforts until a permanent placement is achieved for the child unless there is a change in the child’s permanency plan.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The AdoptUSKids narrative shall be a strengths-based narrative that:</text> <paragraph num="(a)"> <text>Is respectful of the child’s confidentiality concerns regarding the child’s:</text> <paragraph num="(i)"> <text>Identifying information;</text> </paragraph> <paragraph num="(ii)"> <text>History;</text> </paragraph> <paragraph num="(iii)"> <text>Current behavioral issues; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Provides an accurate description of the child’s:</text> <paragraph num="(i)"> <text>Personality;</text> </paragraph> <paragraph num="(ii)"> <text>Recreational interests; and</text> </paragraph> <paragraph num="(iii)"> <text>Ties to birth relatives.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Documentation in the case record of efforts to locate a family for a child shall include:</text> <paragraph num="(1)"> <text>Photolisting;</text> </paragraph> <paragraph num="(2)"> <text>Dates and descriptions of events attended by the child that provide an opportunity for the child to meet potential adoptive parents; and</text> </paragraph> <paragraph num="(3)"> <text>Written descriptions of the child used to promote the adoption.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Child Specific Recruitment Efforts.</text> <paragraph num="(1)"> <text>Some children may need child-specific recruitment efforts to recruit an adoptive family because of:</text> <paragraph num="(a)"> <text>Unique emotional needs that require families with parenting experience;</text> </paragraph> <paragraph num="(b)"> <text>Membership in a sibling group, and it would be in the children’s best interests to be placed together;</text> </paragraph> <paragraph num="(c)"> <text>Physical, mental, or medical conditions indicating that the child will need a family with the capacity and the ability to make use of community resources and to advocate on behalf of a child with special needs; or</text> </paragraph> <paragraph num="(d)"> <text>Race or ethnicity, although the child’s membership in a minority race or ethnic group alone does not qualify for child specific recruitment.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Aggressive Recruitment and Placement of Siblings.</text> <paragraph num="(a)"> <text>Aggressive recruitment efforts shall be made to locate an appropriate family willing to adopt a sibling group for whom the Department has determined that placement together is in the siblings’ best interest.</text> </paragraph> <paragraph num="(b)"> <text>If aggressive recruitment efforts fail to locate an appropriate family willing to adopt the siblings, preference for the separate placement of the siblings shall be given to families who are willing to assist the children in maintaining contact with each other.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When difficulty in locating an appropriate adoptive family for a child is anticipated, the child shall be listed with, AdoptUsKids and other adoption exchanges before the 15th working day mandatory deadline in order to extend the parameters of the search as early as possible.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Open Adoption.</text> <paragraph num="(1)"> <text>Open adoption may permit contact between an adopted child and the child’s birth relatives, including:</text> <paragraph num="(a)"> <text>Birth parents;</text> </paragraph> <paragraph num="(b)"> <text>Grandparents: or</text> </paragraph> <paragraph num="(c)"> <text>Siblings.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A local department may explore an open adoption when:</text> <paragraph num="(a)"> <text>Older children in out-of-home care have formed significant emotional attachments to their birth parent or other birth relatives; or</text> </paragraph> <paragraph num="(b)"> <text>It is otherwise appropriate and in the child’s best interests to maintain contact with the child’s birth parent or birth relatives.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Open adoption arrangements may be flexible to address the desires of the parties and the needs of the child and may include:</text> <paragraph num="(a)"> <text>Face-to-face contacts;</text> </paragraph> <paragraph num="(b)"> <text>Communication using electronic mail and social networking sites; and</text> </paragraph> <paragraph num="(c)"> <text>The exchange of cards, letters, or phone calls, either directly or through a third party.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If mediation is used to facilitate an open adoption or adoption finalization, the local department shall:</text> <paragraph num="(a)"> <text>Provide information to all parties regarding the mediation process; and</text> </paragraph> <paragraph num="(b)"> <text>Make any necessary referrals so that mediation may occur.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Adoption Placement Plan.</text> <paragraph num="(1)"> <text>If the resource family that provided out-of-home services to the child has been selected as the adoptive family of the child, the family shall sign an Intent to Adopt Placement Agreement.</text> </paragraph> <paragraph num="(2)"> <text>When a non-related resource family with whom the child has not previously lived is selected as the adoptive family, the child and family shall:</text> <paragraph num="(a)"> <text>Have pre-placement visits prior to the day of placement; and</text> </paragraph> <paragraph num="(b)"> <text>The family shall sign an Intent to Adopt Placement Agreement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Postplacement Services.</text> <paragraph num="(1)"> <text>Goals of Postplacement Service. The local department shall:</text> <paragraph num="(a)"> <text>Sustain permanence for children placed with adoptive families prior to finalization of the adoption;</text> </paragraph> <paragraph num="(b)"> <text>Help resolve any adjustment problems that may occur during postplacement; and</text> </paragraph> <paragraph num="(c)"> <text>Promote the integration of the family and child as a single-family unit.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Duration.</text> <paragraph num="(a)"> <text>The child must live with the adoptive family for at least 6 months or shorter period allowed by the juvenile court on recommendation of the local department as set forth in Family Law Article, §5-349, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Postplacement services may be extended by mutual agreement of the family and local department based on the needs of the child and the family.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Requirements for Service. The agency caseworker shall:</text> <paragraph num="(a)"> <text>Clarify with the family the mutual rights and responsibilities in regard to the placement at the beginning of the placement as set forth in COMAR 07.02.25.07, .08, and .17;</text> </paragraph> <paragraph num="(b)"> <text>Provide postplacement services to all children and families before an adoption is finalized to strengthen and support the family functioning and integration.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Content of Services. The agency shall:</text> <paragraph num="(a)"> <text>Provide evaluative, supportive, and educational services geared to adoptive family development with emphasis on the unique nature of adoption;</text> </paragraph> <paragraph num="(b)"> <text>Place special emphasis on the integrity and continuity of the child’s heritage and genetic histories as to the continuing growth and development of the child as an individual, and to the development of the family as an integrated unit; and</text> </paragraph> <paragraph num="(c)"> <text>Maintain ultimate responsibility for other services set forth in COMAR 07.02.11.16G(4)(a) until the adoption is finalized by the Court.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Frequency of Contact and Length of Service. The agency caseworker shall:</text> <paragraph num="(a)"> <text>Visit the adoptive family as often as indicated but at least monthly in accordance with requirements in COMAR 07.02.11.17 and .05 and Family Law Article, §5-349, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Use observations during the visits in determining the frequency of visits and the family’s readiness for finalization of the adoption; and</text> </paragraph> <paragraph num="(c)"> <text>Include the child in these visits according to the child’s age and capability.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Removal of a Child from Adoptive Home. The local department may remove a child before a final decree of adoption is issued if, in the opinion of the local department, conditions in the adoptive home impair the child’s security in the family and jeopardize the physical safety or emotional development of the child;</text> </paragraph> <paragraph num="(7)"> <text>Decision to Finalize Adoption. The caseworker shall assess the readiness of the family to finalize the adoption based on the following indications:</text> <paragraph num="(a)"> <text>The family’s indication that they are ready to adopt.</text> </paragraph> <paragraph num="(b)"> <text>The worker’s recommendation that the adoption is in the child’s best interest and that the family is ready to adopt;</text> </paragraph> <paragraph num="(c)"> <text>The child’s indicated readiness in the following ways:</text> <paragraph num="(i)"> <text>A child over 10 years of age consents; or</text> </paragraph> <paragraph num="(ii)"> <text>A child under 10 years of age does not object.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(8)"> <text>Once the family and the caseworker have determined that it is time to finalize the adoption, the caseworker shall:</text> <paragraph num="(a)"> <text>Prepare the necessary documents to support the family’s finalization of the adoption; and</text> </paragraph> <paragraph num="(b)"> <text>Acquire the local department director’s consent to the adoption.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Termination of Postplacement Services. Postplacement Services are terminated when the adoption decree is finalized by the Court.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Post Adoption Services."> <paragraph num="A."> <text>Post adoption services may be provided to support the adoptive placement after adoption finalization in accordance with available staff resources.</text> </paragraph> <paragraph num="B."> <text>Upon request of the adoptive family, the local department may make the following services available:</text> <paragraph num="(1)"> <text>Short-term adoption related counseling;</text> </paragraph> <paragraph num="(2)"> <text>Information and referral services; and</text> </paragraph> <paragraph num="(3)"> <text>Provision of any additionally acquired medical, social, psychological, and genetic history of the minor adoptee to the adoptive family.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency shall provide services to the birth parent of an adopted individual until the adoptee is 21 years old:</text> <paragraph num="(1)"> <text>Providing a birth parent the opportunity to update agency records with the appropriate birth family history;</text> </paragraph> <paragraph num="(2)"> <text>Providing a birth parent the opportunity to release the agency from the confidentiality requirements relating to identifying information requested by the adult adoptee at some later date;</text> </paragraph> <paragraph num="(3)"> <text>Accepting from a birth parent medical information critical to the adoptee’s growth and development, and making full effort to communicate this to the adoptive family or the adult adoptee, as appropriate;</text> </paragraph> <paragraph num="(4)"> <text>Accepting from an adoptee or the adoptive family medical information which may be critical to the birth family, and making efforts to communicate this to the birth family; and</text> </paragraph> <paragraph num="(5)"> <text>Providing information and referral, when appropriate, regarding services available through the Mutual Consent Voluntary Adoption Registry and search, contact, and reunion services as set forth in COMAR 07.02.13.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall provide information to the adoptive family regarding the following:</text> <paragraph num="(1)"> <text>Counseling in support of the placement and to prevent dissolution of the adoption;</text> </paragraph> <paragraph num="(2)"> <text>Post Adoption Permanency Program services as described in §F of this regulation;</text> </paragraph> <paragraph num="(3)"> <text>Referral services; and</text> </paragraph> <paragraph num="(4)"> <text>The Maryland Tuition Waiver and the Maryland Education and Training Voucher program as set forth in COMAR 07.02.11.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Release of Nonidentifying Information.</text> <paragraph num="(1)"> <text>Upon request of an adoptee, or the adoptive or birth parent, a local department shall release all non-identifying medical and birth family history information contained in the closed adoption file to the requestor.</text> </paragraph> <paragraph num="(2)"> <text>When a local department has no medical information, local department staff shall inform the requestor of the:</text> <paragraph num="(a)"> <text>Lack of the requested information; and</text> </paragraph> <paragraph num="(b)"> <text>Right to petition the court to appoint a special intermediary to gather the needed medical information if the adoptee or a blood relative of the adoptee or birth parent has an urgent need for the medical information.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When an adoptee or birth parent petitions the court for medical information, a local department shall attempt to locate the adoptee or the birth parent in order to obtain the needed medical information after the court:</text> <paragraph num="(a)"> <text>Makes a judicial determination that there is an urgent need for the medical information; and</text> </paragraph> <paragraph num="(b)"> <text>Appoints the local department as the intermediary.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>When a local department has been appointed intermediary and the adoptee or birth parent has been located, the local department:</text> <paragraph num="(a)"> <text>Shall advise the individual of the need for the medical information without revealing any identifying information about the adoptee or birth parent:</text> </paragraph> <paragraph num="(b)"> <text>May not encourage or discourage contact between the adoptee and the individual’s birth parent; and</text> </paragraph> <paragraph num="(c)"> <text>Shall file a confidential report with the court addressing the efforts to contact the adoptee and the birth parent and the results when efforts to locate the adoptee or birth parent are completed.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A local department shall:</text> <paragraph num="(a)"> <text>Provide all the available information on the location of the birth parent to anyone who has been court ordered to act as intermediary; and</text> </paragraph> <paragraph num="(b)"> <text>Place a copy of the court order appointing the intermediary in the records of the individuals involved.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Post Adoption Permanency Program Services.</text> <paragraph num="(1)"> <text>The purpose of the Post Adoption Permanency Program services is to provide post adoption assistance in the form of services to children adopted through a public agency or a licensed private agency and their adoptive families.</text> </paragraph> <paragraph num="(2)"> <text>A local department shall notify families of the availability of post adoption support services during the adoption orientation process.</text> </paragraph> <paragraph num="(3)"> <text>Upon the request of an adoptive parent for available post adoption support services, the local department of social services shall:</text> <paragraph num="(a)"> <text>Obtain a copy of the adoption decree from the adoptive family requesting support services;</text> </paragraph> <paragraph num="(b)"> <text>Conduct a clinical assessment of the needs of the child and the adoptive family; and</text> </paragraph> <paragraph num="(c)"> <text>Determine whether the adopted child is at risk of coming into of out-of-home placement, or foster care placement and in need of post adoption support services not available from other resources.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Upon determining that an adopted child and adoptive family are in need of post adoption support services the local department shall:</text> <paragraph num="(a)"> <text>Develop with the family a proposed post adoption support services plan that:</text> <paragraph num="(i)"> <text>Identifies treatment goals;</text> </paragraph> <paragraph num="(ii)"> <text>Suggests treatment modalities; and</text> </paragraph> <paragraph num="(iii)"> <text>Recommends services;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Select appropriate vendors from those providers approved by the local department; and</text> </paragraph> <paragraph num="(c)"> <text>Submit the plan to the Administration for review and funding plan approval.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Upon submission of the proposed support services plan, the Executive Director or designee shall determine whether to approve the service plan and the funding necessary to implement the plan.</text> </paragraph> <paragraph num="(6)"> <text>The Administration shall notify the local department of the status of the proposed service plan within 15 days of receipt of the service plan request.</text> </paragraph> <paragraph num="(7)"> <text>Funds available for the provision of post adoption support services shall be:</text> <paragraph num="(a)"> <text>Limited to the maximum amount established by the Maryland General Assembly; and</text> </paragraph> <paragraph num="(b)"> <text>Provided during a fixed year until allocated funds are expended.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>The local department shall provide the post adoption support services to the adopted child or the adoptive family upon approval and release of funds by the Administration.</text> </paragraph> <paragraph num="(9)"> <text>Services may include:</text> <paragraph num="(a)"> <text>Short-term adoption-related counseling;</text> </paragraph> <paragraph num="(b)"> <text>Medical treatment;</text> </paragraph> <paragraph num="(c)"> <text>Mental health services;</text> </paragraph> <paragraph num="(d)"> <text>Crisis intervention services; and</text> </paragraph> <paragraph num="(e)"> <text>Information and referral services.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Title IV-E Monthly Adoption Assistance."> <paragraph num="A."> <text>Adoption assistance is medical benefits, and in appropriate cases a monthly payment, provided to adoptive families on behalf of eligible children to help the family defray the costs of meeting a child’s special needs.</text> </paragraph> <paragraph num="B."> <text>The Administration shall offer adoption assistance to the parent of an eligible child that meets the eligibility criteria for an applicable child or a nonapplicable child.</text> </paragraph> <paragraph num="C."> <text>An eligible child shall be under the guardianship of a local department or a licensed private placement agency, or have been adopted in a consensual adoption pursuant to Family Law Article, §5-338, Annotated Code of Maryland.</text> </paragraph> <paragraph num="D."> <text>IV-E Child Eligibility Criteria.</text> <paragraph num="(1)"> <text>A child who is not a citizen or resident of the United States and who was either adopted outside the United States or brought to the United States for the purpose of being adopted may not be considered an applicable child, unless:</text> <paragraph num="(a)"> <text>The adoption dissolves or the adoptive parent dies; and</text> </paragraph> <paragraph num="(b)"> <text>The child is subsequently adopted from out-of-home placement.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The Administration shall determine that a child is an applicable child, has special needs, and meets certain placement or medical criteria prior to an adoption in order for a child to receive IV-E adoption assistance.</text> </paragraph> <paragraph num="(3)"> <text>A child is an applicable child if:</text> <paragraph num="(a)"> <text>The child is:</text> <paragraph num="(i)"> <text>6 years old or older in fiscal year 2015;</text> </paragraph> <paragraph num="(ii)"> <text>4 years old or older in fiscal year 2016; or</text> </paragraph> <paragraph num="(iii)"> <text>In federal fiscal year 2017, when a child of any age will meet the criterion;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The child has been in foster care under the responsibility of the Title IV-E agency for at least 60 consecutive months; or</text> </paragraph> <paragraph num="(c)"> <text>The child is the sibling of a child that meets either the age or time in foster care requirements in §D(3)(a) and (b) of this regulation, and the siblings are placed in the same adoptive placement.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Special needs for an applicable child exist when the child cannot or should not be returned to the home of the parent and:</text> <paragraph num="(a)"> <text>The child meets all medical or disability requirements for SSI, or one of the special needs factors exist; and</text> </paragraph> <paragraph num="(b)"> <text>Reasonable but unsuccessful efforts have been made to place the child without assistance, unless the child is being adopted by their foster parent and has significant emotional ties with that person.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>An applicable child meets placement or medical criteria if:</text> <paragraph num="(a)"> <text>The child is in the care of a public agency or a licensed child placement agency or tribe pursuant to:</text> <paragraph num="(i)"> <text>An involuntary removal in accordance with a judicial determination that it is contrary to the child’s welfare to remain in the home;</text> </paragraph> <paragraph num="(ii)"> <text>A voluntary placement agreement; or</text> </paragraph> <paragraph num="(iii)"> <text>A voluntary relinquishment;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The child meets all medical and disability eligibility requirements of SSI;</text> </paragraph> <paragraph num="(c)"> <text>The child was residing in a foster family home or childcare institution with their minor parent, and the minor parent was removed from the home pursuant to either:</text> <paragraph num="(i)"> <text>An involuntary removal in accordance with a judicial determination that it was contrary to the child’s welfare to remain in the home; or</text> </paragraph> <paragraph num="(ii)"> <text>A voluntary placement agreement or a voluntary relinquishment; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The child was eligible for adoption assistance in a prior adoption and is now being subsequently adopted because the adoptive parents have died or their parental rights have been terminated.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Nonapplicable Child Eligibility Criteria.</text> <paragraph num="(1)"> <text>A nonapplicable child is a child that does not meet the applicable child criteria as detailed in §D of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>A nonapplicable child will be eligible for IV-E adoption assistance if the child is a special needs child and the child meets certain placement or medical criteria prior to the adoption.</text> </paragraph> <paragraph num="(3)"> <text>Special needs for a nonapplicable child exist when:</text> <paragraph num="(a)"> <text>The child cannot or should not be returned to the home of the parent;</text> </paragraph> <paragraph num="(b)"> <text>One of the special needs factors exists; and</text> </paragraph> <paragraph num="(c)"> <text>Reasonable but unsuccessful efforts have been made to place the child without adoption assistance, unless the child is being adopted by their foster parent who provided foster care services and has significant emotional ties with that person.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A nonapplicable child meets the placement or medical criteria prior to the adoption if:</text> <paragraph num="(a)"> <text>The child is Aid to Families with Dependent Children eligible at the time of removal pursuant to:</text> <paragraph num="(i)"> <text>An involuntary removal in accordance with a judicial determination it is contrary to the child’s welfare to remain in the home; or</text> </paragraph> <paragraph num="(ii)"> <text>A voluntary placement agreement wherein the child received IV-E foster care payments in that placement;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The child is eligible for SSI;</text> </paragraph> <paragraph num="(c)"> <text>The child’s minor parent was in foster care and received foster care maintenance payments that covered the minor parent and the child; or</text> </paragraph> <paragraph num="(d)"> <text>The child was eligible for adoption assistance in a prior adoption and is now being subsequently adopted because the adoptive parents have died or their parental rights have been terminated.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Payments.</text> <paragraph num="(1)"> <text>The adoption assistance payment shall be determined through negotiation and agreement between the local department and the adoptive parent.</text> </paragraph> <paragraph num="(2)"> <text>The adoption assistance payment may be combined with the parent’s financial resources to assist with meeting the child’s identifiable, quantifiable current and future needs.</text> </paragraph> <paragraph num="(3)"> <text>The amount and duration of the payment:</text> <paragraph num="(a)"> <text>Shall be based on the needs of the child and the circumstances of the family; and</text> </paragraph> <paragraph num="(b)"> <text>May not exceed the foster care payment received by the foster parents for the child.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The amount of the adoption assistance payment for a medically fragile child adopted by his or her treatment foster parents may not exceed the foster care payment received by the treatment foster parents up to a maximum of $2,000.</text> </paragraph> <paragraph num="(5)"> <text>The local department may determine a $0 payment is appropriate in certain circumstances, including:</text> <paragraph num="(a)"> <text>Adoption assistance is not needed by the parent at the time the adoption is finalized to defray the cost of meeting the child’s special needs; or</text> </paragraph> <paragraph num="(b)"> <text>The child is at risk of developing a physical or mental disease or disability, but is not currently symptomatic.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Allowances, paid to the resource parents in addition to the foster care payment, such as those for transportation, day care, or camp, or differential amounts paid to resource parents in certain counties, may not be included in the negotiated adoption assistance rate.</text> </paragraph> <paragraph num="(7)"> <text>Negotiation.</text> <paragraph num="(a)"> <text>The local department shall negotiate the amount of the adoption assistance based upon the:</text> <paragraph num="(i)"> <text>Needs of the child;</text> </paragraph> <paragraph num="(ii)"> <text>The circumstances of the family; and</text> </paragraph> <paragraph num="(iii)"> <text>The family’s ability to incorporate the child into their household.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>As a part of the negotiation process, the local department shall assess the child’s needs based on:</text> <paragraph num="(i)"> <text>Documentation in the record;</text> </paragraph> <paragraph num="(ii)"> <text>Documentation provided by the adoptive family; and</text> </paragraph> <paragraph num="(iii)"> <text>Any additional relevant information.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The negotiation process shall include a discussion of:</text> <paragraph num="(i)"> <text>The child’s needs and the family’s circumstances; and</text> </paragraph> <paragraph num="(ii)"> <text>The assistance the local department may provide to help the family assume primary financial responsibility for the child.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The local department and the adoptive parent shall explore the availability of other resources such as SSI and other Social Security benefits, adoption tax credits, educational or vocational training assistance, and community supports that may be available to meet the child’s needs on an ongoing basis after the adoption is finalized.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Concurrent Receipt of Benefits.</text> <paragraph num="(a)"> <text>The local department shall advise the family that, if the nonapplicable child receives SSI and adoption assistance at the same time, the SSI benefits will be reduced on a dollar-for-dollar basis in the amount of the IV-E adoption assistance.</text> </paragraph> <paragraph num="(b)"> <text>If a child receives other Social Security benefits, such as survivor’s benefits, retirement benefits, or old age benefits, the amount of these benefits may be considered when negotiating the amount of the adoption assistance.</text> </paragraph> <paragraph num="(c)"> <text>The adoptive family shall report their receipt of adoption assistance to the Social Security Administration.</text> </paragraph> <paragraph num="(d)"> <text>The family shall report their receipt of benefits to the Administration while the adoption assistance agreement is in effect.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Adoption assistance payments shall become effective on the date the adoption is finalized.</text> </paragraph> <paragraph num="(10)"> <text>If the local department makes an overpayment through error or some other means, the local department may recover the over payment.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Adoption Assistance Agreement.</text> <paragraph num="(1)"> <text>An adoption assistance agreement shall be:</text> <paragraph num="(a)"> <text>In writing;</text> </paragraph> <paragraph num="(b)"> <text>Binding on all parties;</text> </paragraph> <paragraph num="(c)"> <text>On a form approved and distributed by the Administration; and</text> </paragraph> <paragraph num="(d)"> <text>Signed by the director of the local department or designee and the adoptive parent prior to the finalization of the adoption.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the Maryland adoptive parent and the child move to another state:</text> <paragraph num="(a)"> <text>The adoption assistance agreement shall remain in effect;</text> </paragraph> <paragraph num="(b)"> <text>The adoptive parent shall be referred by the local department to the appropriate federal Title XIX and Title XX agencies in the adoptive parent’s state of residence; and</text> </paragraph> <paragraph num="(c)"> <text>The local department shall provide the state of residence with documentation regarding the child’s eligibility for Medicaid and Title XX services as provided by the state of residence.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Medical Benefits.</text> <paragraph num="(1)"> <text>A child who has an adoption assistance agreement in effect is eligible for Medicaid benefits under the state Medicaid plan in his or her state of residence.</text> </paragraph> <paragraph num="(2)"> <text>Children who have an adoption assistance agreement that provides for a $0 monthly payment shall be eligible for Medicaid.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Interstate Adoption.</text> <paragraph num="(1)"> <text>If the State public child welfare agency has responsibility for placement and care of a child prior to finalization of the adoption, that State shall be responsible for entering into the adoption assistance agreement with the family, provided the child is an eligible child.</text> </paragraph> <paragraph num="(2)"> <text>If the State public child welfare agency does not have responsibility for placement and care of a child, the adoption assistance agreement should be applied for and made in the adoptive parents’ State of residence. In that event, the public child welfare agency in the adoptive parents’ State of residence is responsible for determining whether the child meets the definition of special needs, entering into the adoption assistance agreement and paying the subsidy, consistent with the way public benefits are paid in other programs.</text> </paragraph> <paragraph num="(3)"> <text>An adoption assistance payment shall not exceed the foster care payment received by the foster parents for the child.</text> </paragraph> <paragraph num="(4)"> <text>In order to protect the interests of the child, the local department shall follow the procedures established by the Interstate Compact on Adoption Medical Assistance to facilitate the interstate coordination of benefits.</text> <paragraph num="(a)"> <text>The adoptive parent shall be referred by the local department to the appropriate federal Title XIX and Title XX agencies in their state of residence or tribal service area.</text> </paragraph> <paragraph num="(b)"> <text>The local department shall provide the state of residence or tribal service area with documentation regarding the child’s eligibility for Medicaid and Title XX services as provided by the state of residence, or tribal service area.</text> </paragraph> </paragraph> </paragraph> <paragraph num="J."> <text>Death of Adoptive Parents or Dissolution of the Adoption. If a child is receiving IV-E adoption assistance and the adoptive parents die or the parental rights of the adoptive parents are terminated, the adoption assistance may be paid on behalf of the child:</text> <paragraph num="(1)"> <text>In a subsequent adoption; and</text> </paragraph> <paragraph num="(2)"> <text>If the child continues to meet the special needs factor criteria; and</text> </paragraph> <paragraph num="(3)"> <text>The Adoption Assistance Agreement is signed by the Director or designee and the subsequent adoptive parent prior to the finalization of the adoption.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Annual Redetermination.</text> <paragraph num="(1)"> <text>A local department shall review a child’s continued eligibility for adoption assistance on an annual basis.</text> </paragraph> <paragraph num="(2)"> <text>The adoptive parent shall notify the local department of circumstances that would make them ineligible for adoption assistance payments or for adoption assistance payments in a different amount.</text> </paragraph> <paragraph num="(3)"> <text>A local department shall send a redetermination packet to the adoptive family at least 90 days prior to the annual renewal due date.</text> </paragraph> <paragraph num="(4)"> <text>At least 60 days prior to the annual renewal due date, an adoptive family shall submit documentation to the local department to enable the department to confirm the child’s continued eligibility for adoption assistance at the current adoption assistance rate.</text> </paragraph> <paragraph num="(5)"> <text>Education, vocational training, and disability documentation for a child younger than 18 years old includes:</text> <paragraph num="(a)"> <text>Proof of routine medical care provided to the child within 6 months prior to the renewal date for the child who is not required to attend school due to age;</text> </paragraph> <paragraph num="(b)"> <text>Proof of enrollment and attendance for the child who is of the age where school attendance is compulsory in the form of:</text> <paragraph num="(i)"> <text>A current report card;</text> </paragraph> <paragraph num="(ii)"> <text>Documentation of current participation in a home and hospital educational program approved by the educational agency in the child’s place of residence; or</text> </paragraph> <paragraph num="(iii)"> <text>Documentation that the child is currently incapable of attending school on a full-time basis due to a documented medical condition of the child; or</text> </paragraph> <paragraph num="(iv)"> <text>Proof of current enrollment in the program and proof of routine medical care provided to the child within 6 months prior to the renewal date for the child who is enrolled in a home school program approved by the educational agency in the child’s place of residence.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>Education, vocational training, and disability documentation for a child 18 years old or older includes:</text> <paragraph num="(a)"> <text>Documentation of a current mental or physical disability that warrants the continuation of adoption assistance; or</text> </paragraph> <paragraph num="(b)"> <text>If the child began receiving adoption assistance after reaching 16 years of age, documentation of:</text> <paragraph num="(i)"> <text>Enrollment in school;</text> </paragraph> <paragraph num="(ii)"> <text>Participation in a program or activity that promotes or reduces barriers to employment;</text> </paragraph> <paragraph num="(iii)"> <text>Employment for at least 80 hours per month; or</text> </paragraph> <paragraph num="(iv)"> <text>A medical condition due to which the child is incapable of any of these activities.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(7)"> <text>If an adoptive family’s failure to return the required information for renewal to the local department leads the Department to conclude that one of the bases for terminating the adoption assistance as stated in §M of this regulation exists, the local department may terminate the adoption assistance. The family must be given a letter of intended action that contains a statement regarding the right to appeal the determination.</text> </paragraph> </paragraph> <paragraph num="L."> <text>Renegotiation of Adoption Assistance.</text> <paragraph num="(1)"> <text>The amount of the adoption assistance may be renegotiated at the request of the adoptive parent or the local department at any time while the adoption assistance agreement is in effect.</text> </paragraph> <paragraph num="(2)"> <text>To assist in the renegotiation process, the local department shall request information from the adoptive family regarding any changes in circumstances that would justify an adjustment in the amount of adoption assistance, such as the child’s entry into out-of-home placement, and such information may include:</text> <paragraph num="(a)"> <text>School reports;</text> </paragraph> <paragraph num="(b)"> <text>Psychological evaluations;</text> </paragraph> <paragraph num="(c)"> <text>Medical reports;</text> </paragraph> <paragraph num="(d)"> <text>Costs and descriptions of services needed for the child, including documentation that services are not covered by the current adoption assistance amount or by medical assistance or community resources; and</text> </paragraph> <paragraph num="(e)"> <text>The amount of the adjustment requested.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The renegotiated adoption assistance amount may not exceed the foster care payment the foster parent received when the child was in foster care.</text> </paragraph> <paragraph num="(4)"> <text>Changes in the adoption assistance amount shall be agreed to by the adoptive parent and approved by the Administration.</text> </paragraph> <paragraph num="(5)"> <text>If a child receives other Social Security benefits, such as survivor’s benefits, retirement benefits, or old age benefits, the IV-E monthly adoption assistance payment may not be reduced to reflect receipt of this resource unless the adoptive parent agrees to the reduction.</text> </paragraph> </paragraph> <paragraph num="M."> <text>Termination of IV-E Adoption Assistance.</text> <paragraph num="(1)"> <text>IV-E adoption assistance for an adoptive child shall be terminated when the adoptive child is 18 years old unless:</text> <paragraph num="(a)"> <text>The adoptive child who the local department has determined to have a mental or physical disability that warrants the continuation of assistance may continue to receive IV-E adoption assistance until age 21; or</text> </paragraph> <paragraph num="(b)"> <text>The adoptive child who was 16 years old or older when the adoption assistance payments began may continue to receive IV-E adoption assistance until age 21 provided that subsequent to the child’s 18th birthday the child is:</text> <paragraph num="(i)"> <text>The child is completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(ii)"> <text>The child is enrolled in an institution which provides post-secondary or vocational education;;</text> </paragraph> <paragraph num="(iii)"> <text>The child is participating in a program or activity designed to promote, or remove barriers to, employment;</text> </paragraph> <paragraph num="(iv)"> <text>The child is employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(v)"> <text>The child is incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>IV-E adoption assistance shall be terminated when:</text> <paragraph num="(a)"> <text>The adoptive parents or the adoptive child dies;</text> </paragraph> <paragraph num="(b)"> <text>The adoptive parent is no longer legally responsible for the child; or</text> </paragraph> <paragraph num="(c)"> <text>The adoptive parent is no longer providing any financial support to the child.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At least 30 days before the planned termination, the local department shall send the adoptive parent a notice that includes:</text> <paragraph num="(a)"> <text>The intent to terminate the adoption assistance;</text> </paragraph> <paragraph num="(b)"> <text>The specific regulations providing grounds for termination; and</text> </paragraph> <paragraph num="(c)"> <text>A statement describing the adoptive family’s right to appeal.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="State-Funded Monthly Adoption Assistance."> <paragraph num="A."> <text>State-funded adoption assistance is medical benefits, and in appropriate cases a monthly payment, to adoptive families on behalf of eligible adoptive children with special needs that is intended to help defray the cost of raising such children.</text> </paragraph> <paragraph num="B."> <text>An eligible child:</text> <paragraph num="(1)"> <text>Is not eligible for a IV-E monthly adoption assistance;</text> </paragraph> <paragraph num="(2)"> <text>Is in the guardianship of a public or private agency or is going to be adopted in a consensual adoption pursuant to Family Law Article, §5-338, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(3)"> <text>Has a special needs factor as set forth in Regulation .02B(35) of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A child is not eligible for adoption assistance if being adopted by a biological parent whose rights were previously terminated.</text> </paragraph> <paragraph num="D."> <text>Payments.</text> <paragraph num="(1)"> <text>The adoption assistance payment shall be determined through negotiation and agreement between the local department and the adoptive parent.</text> </paragraph> <paragraph num="(2)"> <text>The adoption assistance payment may be combined with the parent’s financial resources to assist with meeting the child’s identifiable, quantifiable current and future needs.</text> </paragraph> <paragraph num="(3)"> <text>The amount and duration of the payment:</text> <paragraph num="(a)"> <text>Shall be based on the needs of the child and the circumstances of the family; and</text> </paragraph> <paragraph num="(b)"> <text>May not exceed the foster care payment received by the foster parents for the child.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The amount of the adoption assistance payment for a medically fragile child adopted by his or her treatment foster parents may not exceed the foster care payment received by the treatment foster parents up to a maximum of $2,000.</text> </paragraph> <paragraph num="(5)"> <text>Additional allowances, such as those for transportation, day care, camp, or other differential amounts paid to resource parents in certain counties, that may be paid to a resource parent in addition to the board rate may not be included in the adoption assistance rate.</text> </paragraph> <paragraph num="(6)"> <text>Negotiation.</text> <paragraph num="(a)"> <text>A local department shall negotiate the amount of the adoption assistance based upon the needs of the child and the circumstances of the family and the family’s ability to incorporate the child into their household.</text> </paragraph> <paragraph num="(b)"> <text>As part of the negotiation process, a local department shall assess a child’s needs based on documentation in the record or provided by the adoptive family and any additional relevant information.</text> </paragraph> <paragraph num="(c)"> <text>The negotiation process shall include a discussion of the child’s needs, the family’s circumstances, and the assistance a department may provide to help a family assume primary financial responsibility for a child.</text> </paragraph> <paragraph num="(d)"> <text>The local department and the adoptive parent shall explore the availability of other resources, such as SSI and other Social Security benefits, adoption tax credits, tuition waivers, educational or vocational training assistance, and community supports that may be available to meet the child’s needs on an ongoing basis after the finalization of the adoption.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Concurrent Receipt of Benefits or Other Income.</text> <paragraph num="(a)"> <text>If a child receives SSI and State-funded adoption assistance, the SSI shall be reduced dollar for dollar in the amount of the adoption assistance.</text> </paragraph> <paragraph num="(b)"> <text>If a child receives other Social Security benefits, such as disability, survivor’s benefits or retirement benefits, or other income, the monthly adoption assistance payment may be reduced to reflect the receipt of the additional resources.</text> </paragraph> <paragraph num="(c)"> <text>The family shall report their receipt of benefits to the Local Department while the Adoption Assistance Agreement is in effect.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Adoption assistance payments shall become effective on the date the adoption is finalized.</text> </paragraph> <paragraph num="(9)"> <text>If the local department makes an overpayment through error or some other means the local department may recover the over payment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Adoption Assistance Agreement.</text> <paragraph num="(1)"> <text>An adoption assistance agreement shall be in writing, and binding on all parties.</text> </paragraph> <paragraph num="(2)"> <text>An adoption assistance agreement shall be on a form approved and distributed by the Administration.</text> </paragraph> <paragraph num="(3)"> <text>An adoption assistance agreement shall be signed by the director of a local department, or designee, and the adoptive parent prior to the finalization of the adoption.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Medical Benefits.</text> <paragraph num="(1)"> <text>A child who is eligible for State-funded adoption assistance is eligible for Medicaid under Maryland’s Medicaid State plan.</text> </paragraph> <paragraph num="(2)"> <text>A child with an adoption assistance agreement that provides for a $0 monthly payment shall be eligible for Medicaid under Maryland’s Medicaid State plan.</text> </paragraph> <paragraph num="(3)"> <text>A State-funded adoption assistance recipient who moves to another state may be eligible for Medicaid in the new state of residence if the state offers reciprocity for children from Maryland who have a State-funded adoption assistance agreement.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Interstate Adoption.</text> <paragraph num="(1)"> <text>If the State public child welfare agency has responsibility for placement and care of a child prior to finalization of the adoption, that state shall be responsible for entering into the adoption assistance agreement with the family, provided the child is an eligible child.</text> </paragraph> <paragraph num="(2)"> <text>If the State public child welfare agency does not have responsibility for placement and care of a child, the adoption assistance agreement should be applied for and made in the adoptive parents’ state of residence. In that event, the public child welfare agency in the adoptive parents’ state of residence is responsible for determining whether the child meets the definition of special needs, entering into the adoption assistance agreement and paying the subsidy, consistent with the way public benefits are paid in other programs.</text> </paragraph> <paragraph num="(3)"> <text>An adoption assistance payment shall not exceed the foster care payment received by the foster parents for the child.</text> </paragraph> <paragraph num="(4)"> <text>The adoption assistance agreement shall remain in effect if the Maryland adoptive parent and the child move to another state.</text> </paragraph> <paragraph num="(5)"> <text>In order to protect the interests of the child, the local department shall follow the procedures established by the Interstate Compact on Adoption Medical Assistance to facilitate the interstate coordination of benefits.</text> <paragraph num="(a)"> <text>The adoptive parent shall be referred by the local department to the appropriate federal Title XIX and Title XX agencies in their state of residence or tribal service area.</text> </paragraph> <paragraph num="(b)"> <text>The local department shall provide the state of residence or tribal service area with documentation regarding the child’s eligibility for Medicaid and Title XX services as provided by the state of residence, or tribal service area.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Death of Parents and Dissolution of the Adoption.</text> <paragraph num="(1)"> <text>Adoption assistance may not be denied to a child whose adoption has dissolved or whose adoptive parents have died if the child:</text> <paragraph num="(a)"> <text>Received adoption assistance during the child’s prior adoption; and</text> </paragraph> <paragraph num="(b)"> <text>Continues to meet the special needs eligibility criteria set forth in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The adoption assistance may be paid on behalf of the child to a subsequent caretaker if:</text> <paragraph num="(a)"> <text>The caretaker assumes legal custody and/or guardianship of the child; and</text> </paragraph> <paragraph num="(b)"> <text>The local department has determined that the caretaker is able to provide appropriate care for the child.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Adoption assistance may not be paid on behalf of an adoptive child to a biological parent who has been awarded legal custody and/or guardianship of the child.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Annual Redetermination.</text> <paragraph num="(1)"> <text>The local department shall confirm annually the child’s continued eligibility for adoption assistance.</text> </paragraph> <paragraph num="(2)"> <text>At least 90 days prior to the renewal due date, the local department shall send the adoptive family a written request for the required information necessary for redetermination.</text> </paragraph> <paragraph num="(3)"> <text>At least 60 days prior to the annual renewal due date, the adoptive family shall submit documentation to enable the local department to determine that:</text> <paragraph num="(a)"> <text>The family is still legally and financially responsible for the care of the child at the time of the redetermination;</text> </paragraph> <paragraph num="(b)"> <text>The child continues to meet the special needs criteria; and</text> </paragraph> <paragraph num="(c)"> <text>The current amount of the adoption assistance payment is appropriate.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The family shall submit the following documents:</text> <paragraph num="(a)"> <text>If the child is younger than 18 years old and not required to attend school due to age, proof of routine medical care provided to the child within 6 months prior to the renewal date;</text> </paragraph> <paragraph num="(b)"> <text>If the child is younger than 18 years old and of the age where school attendance is compulsory:</text> <paragraph num="(i)"> <text>A current report card;</text> </paragraph> <paragraph num="(ii)"> <text>Documentation of current participation in a home and hospital educational program approved by the educational agency in the child’s place of residence; or</text> </paragraph> <paragraph num="(iii)"> <text>Documentation that the child is currently incapable of attending school on a full-time basis due to a documented medical condition of the child;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If the child is enrolled in a home school program approved by the educational agency in the child’s place of residence, proof of current enrollment in the program and proof of routine medical care provided to the child within 6 months prior to the renewal date; or</text> </paragraph> <paragraph num="(d)"> <text>If the child is 18 years old or older:</text> <paragraph num="(i)"> <text>Documentation that the child has a mental or physical disability warranting the continuation of assistance; or</text> </paragraph> <paragraph num="(ii)"> <text>Completing secondary education or a program leading to an equivalent credential; or</text> </paragraph> <paragraph num="(iii)"> <text>Enrolled in an institution which provides post-secondary or vocational education; or</text> </paragraph> <paragraph num="(iv)"> <text>Participating in a program or activity designed to promote, or remove barriers to employment; or</text> </paragraph> <paragraph num="(v)"> <text>Employed at least 80 hours per month; or</text> </paragraph> <paragraph num="(vi)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Suspension.</text> <paragraph num="(a)"> <text>A local department shall suspend the adoption assistance because of the following:</text> <paragraph num="(i)"> <text>the adoptive family’s failure to return the required information for renewal to the department;</text> </paragraph> <paragraph num="(ii)"> <text>a child who was adopted re-enters out-of-home care.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>At least 30 days in advance of the planned suspension of the adoption assistance payments, a local department shall send the adoptive parent a:</text> <paragraph num="(i)"> <text>Notice that includes the intent to suspend the adoption assistance;</text> </paragraph> <paragraph num="(ii)"> <text>Statement of the specific regulations cited as grounds for suspension; and</text> </paragraph> <paragraph num="(iii)"> <text>Statement describing the adoptive family’s right to appeal the decision to the local department.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If the payment is suspended due to family’s failure to return the required information for renewal to the local department,, the payment shall be reinstated on the date the adoptive family provides the required documentation, and a separate intended action letter must be sent to the family.</text> </paragraph> </paragraph> </paragraph> <paragraph num="J."> <text>Renegotiation of Adoption Assistance.</text> <paragraph num="(1)"> <text>The amount of the adoption assistance may be renegotiated at the request of the adoptive parent or the local department at any time while the adoption assistance agreement is in effect.</text> </paragraph> <paragraph num="(2)"> <text>To assist in the renegotiation process, the local department shall request information from the adoptive family regarding any changes in circumstances that would justify an adjustment in the amount of adoption assistance, such information may include:</text> <paragraph num="(a)"> <text>School reports;</text> </paragraph> <paragraph num="(b)"> <text>Psychological evaluations;</text> </paragraph> <paragraph num="(c)"> <text>Medical reports;</text> </paragraph> <paragraph num="(d)"> <text>Costs and descriptions of services needed for the child, including documentation that services are not covered by the current adoption assistance amount or by medical assistance or community resources; and</text> </paragraph> <paragraph num="(e)"> <text>The amount of the adjustment requested.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The renegotiated adoption assistance amount may not exceed the foster care payment the adoptive parent received when the child was in out-of-home care.</text> </paragraph> <paragraph num="(4)"> <text>Changes in the adoption assistance amount shall be approved by the Administration.</text> </paragraph> <paragraph num="(5)"> <text>If a child receives Social Security benefits, such as survivor’s benefits, retirement benefits, or old age benefits, the State-funded monthly adoption assistance payment may be reduced to reflect receipt of this resource.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Termination of Adoption Assistance.</text> <paragraph num="(1)"> <text>State-funded adoption assistance may be terminated upon the occurrence of any of the following conditions:</text> <paragraph num="(a)"> <text>A child re-enters out-of-home placement;</text> </paragraph> <paragraph num="(b)"> <text>A legally responsible adoptive parent no longer provides the child’s primary financial support;</text> </paragraph> <paragraph num="(c)"> <text>An adoptive parent’s rights have been terminated;</text> </paragraph> <paragraph num="(d)"> <text>An adoptive parent dies and there is no suitable subsequent caregiver; or</text> </paragraph> <paragraph num="(e)"> <text>The child’s 18th birthday if the child does not meet the conditions of §J(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The adoptive child may continue to receive adoption assistance until their 21st birthday provided that subsequent to the child’s 18th birthday the child has a mental or physical disability warranting the continuation of the assistance; or the child is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in an institution which provides post-secondary or vocational education; or</text> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote, or remove barriers to, employment; or</text> </paragraph> <paragraph num="(d)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At least 30 days before the planned termination, a local department shall send the adoptive parent a notice that includes:</text> <paragraph num="(a)"> <text>The intent to terminate the adoption assistance;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the specific regulations cited as grounds for termination; and</text> </paragraph> <paragraph num="(c)"> <text>A statement describing the adoptive family’s right to appeal.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Post Adoption Assistance."> <paragraph num="A."> <text>Post adoption assistance payment is a State Medicaid benefits and/or a State-funded monthly payment to adoptive families on behalf of adoptive children who have a condition that would have made them eligible for adoption assistance had the condition been known prior to finalization of their adoption.</text> </paragraph> <paragraph num="B."> <text>A child may be eligible for post adoption assistance if:</text> <paragraph num="(1)"> <text>The child was in the guardianship of a Maryland public or Maryland private agency at the time of the adoption; and</text> </paragraph> <paragraph num="(2)"> <text>The child has a documented condition that existed at the time of finalization of the adoption but had not been “discovered or diagnosed,” and if the condition had been known at the time of the finalization of the adoption it would have made the child eligible for adoption assistance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Payments.</text> <paragraph num="(1)"> <text>A post adoption assistance payment shall be determined through negotiation and agreement between a local department and the adoptive parent.</text> </paragraph> <paragraph num="(2)"> <text>The post adoption assistance payment may combine with the parent’s financial resources to assist with meeting the child’s identifiable, quantifiable current and future needs.</text> </paragraph> <paragraph num="(3)"> <text>The amount of a post adoption assistance payment may not exceed the foster care payment the parent would have received for the child if the child were in foster care at the time the adoption was finalized.</text> </paragraph> <paragraph num="(4)"> <text>The local department may determine a $0 payment is appropriate for an eligible child who otherwise qualifies for the adoption assistance, if the Administration determines that:</text> <paragraph num="(a)"> <text>Post adoption assistance is not needed by the parent to defray the cost of meeting the special needs of the child at the time the post adoption agreement is entered into; or</text> </paragraph> <paragraph num="(b)"> <text>The child had a physical or mental disease or disability at the time of finalization, but is not currently symptomatic.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Negotiation.</text> <paragraph num="(a)"> <text>A local department shall negotiate the amount of the post adoption assistance based upon the needs of the child and the circumstances of the family, and the family’s ability to incorporate the child into their household.</text> </paragraph> <paragraph num="(b)"> <text>As part of the negotiation process, a local department shall assess the child’s needs based on documentation in the record or provided by the adoptive family and any additional relevant information.</text> </paragraph> <paragraph num="(c)"> <text>The negotiation process shall include a discussion of the child’s needs, the family’s circumstances, and the assistance the local department may provide to help the family provide for the special needs of the child.</text> </paragraph> <paragraph num="(d)"> <text>The local department and the family shall explore the availability of other resources to meet the child’s needs on an ongoing basis, such as SSI and other Social Security benefits, adoption tax credits, tuition waivers, and community supports that may be available.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Concurrent Receipt of Benefits or Other Income.</text> <paragraph num="(a)"> <text>The family shall notify the Administration if the child receives other benefits while the adoption assistance agreement is in effect.</text> </paragraph> <paragraph num="(b)"> <text>If a child is eligible for SSI and State-funded post adoption assistance, the SSI shall be reduced dollar for dollar in the amount of the post adoption assistance.</text> </paragraph> <paragraph num="(c)"> <text>If the SSI Program does not reduce the SSI grant, the local department of social services shall reduce the amount of the post adoption assistance grant dollar for dollar in the amount of the SSI payment.</text> </paragraph> <paragraph num="(d)"> <text>If a child receives Social Security benefits, such as survivor’s benefits or retirement benefits, or other income, the monthly post adoption assistance may be reduced to reflect this resource.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Post adoption assistance payments begin at the time the adoption assistance agreement is signed by the parties.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Post Adoption Assistance Agreement.</text> <paragraph num="(1)"> <text>A post adoption assistance agreement shall be in writing, binding on all parties, and between a local department and the family and the relevant agencies.</text> </paragraph> <paragraph num="(2)"> <text>The post adoption assistance agreement shall be on a form approved and distributed by the Administration.</text> </paragraph> <paragraph num="(3)"> <text>The adoption assistance agreement shall be signed by the director of the local department, or designee, and the family prior to payment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Medical Benefits.</text> <paragraph num="(1)"> <text>A child who is eligible for State-funded post adoption assistance is eligible for Medicaid under Maryland’s Medicaid State plan.</text> </paragraph> <paragraph num="(2)"> <text>A State-funded post adoption assistance recipient who moves to another state may be eligible for Medicaid in the new state of residence if the state offers reciprocity for children from Maryland who have a State-funded post adoption assistance agreement.</text> </paragraph> <paragraph num="(3)"> <text>A child with an adoption assistance agreement that provides for a $0 monthly payment shall be eligible for Medicaid benefits under the Maryland Medicaid State plan.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Interstate Adoption.</text> <paragraph num="(1)"> <text>If the state public child welfare agency has responsibility for placement and care of a child prior to finalization of the adoption, that state shall be responsible for entering into the post adoption assistance agreement with the family, provided the child is an eligible child.</text> </paragraph> <paragraph num="(2)"> <text>If the State public child welfare agency did not have responsibility for placement and care of a child prior to finalization of the adoption, the post adoption assistance agreement should be applied for and made in the adoptive parents’ state of residence.</text> </paragraph> <paragraph num="(3)"> <text>The post adoption payment shall not exceed the applicable board rate in Maryland or the applicable board rate in the state of residence while the child was in foster care, whichever was higher.</text> </paragraph> <paragraph num="(4)"> <text>If the Maryland family and the child move to another state, the post adoption assistance agreement shall remain in effect.</text> </paragraph> <paragraph num="(5)"> <text>In order to protect the interests of the child, a local department shall follow the procedures established by the Interstate Compact on Adoption and Medical Assistance to facilitate the interstate coordination of benefits.</text> <paragraph num="(a)"> <text>The adoptive parents shall be referred by a local department to the appropriate federal Title XIX and Title XX agencies in their state of residence.</text> </paragraph> <paragraph num="(b)"> <text>The local department shall provide the state of residence with documentation regarding the child’s eligibility for Maryland Medicaid and Title XX services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Death of Parents and Dissolution of an Adoption.</text> <paragraph num="(1)"> <text>Post adoption assistance may not be denied to a child whose adoption has dissolved or whose adoptive parents have died if the child:</text> <paragraph num="(a)"> <text>Received an adoption assistance during the child’s prior adoption; and</text> </paragraph> <paragraph num="(b)"> <text>Continues to meet the special needs eligibility criteria set forth in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an adoption dissolves or the parents die, post adoption assistance may be paid on behalf of a child to a subsequent caretaker if:</text> <paragraph num="(a)"> <text>The child continues to meet the special needs criteria;</text> </paragraph> <paragraph num="(b)"> <text>The caretaker assumes guardianship of the child; and</text> </paragraph> <paragraph num="(c)"> <text>A local department determines that the caretaker is able to provide appropriate care for the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Annual Redetermination.</text> <paragraph num="(1)"> <text>A local department shall confirm a child’s continued eligibility for post adoption assistance annually.</text> </paragraph> <paragraph num="(2)"> <text>At least 90 days prior to the renewal due date, a local department shall send a written request for the required information necessary for redetermination.</text> </paragraph> <paragraph num="(3)"> <text>At least 60 days prior to the annual renewal due date, an adoptive family shall submit documentation to enable the local department to determine that:</text> <paragraph num="(a)"> <text>The family is still legally and financially responsible for the care of the child at the time of the redetermination;</text> </paragraph> <paragraph num="(b)"> <text>The child continues to meet the special needs criteria; and</text> </paragraph> <paragraph num="(c)"> <text>The current amount of the post adoption assistance payment is appropriate.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The family shall submit the following documents:</text> <paragraph num="(a)"> <text>If the child is younger than 18 years old and not required to attend school due to age, proof of routine medical care provided to the child within 6 months prior to the renewal date;</text> </paragraph> <paragraph num="(b)"> <text>If the child is younger than 18 years old and of the age where school attendance is compulsory:</text> <paragraph num="(i)"> <text>A current report card;</text> </paragraph> <paragraph num="(ii)"> <text>Documentation of current participation in a home and hospital educational program approved by the educational agency in the child’s place of residence; or</text> </paragraph> <paragraph num="(iii)"> <text>Documentation that the child is currently incapable of attending school on a full-time basis due to a documented medical condition of the child;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If the child is enrolled in a home school program approved by the educational agency in the child’s place of residence, proof of current enrollment in the program and proof of routine medical care provided to the child within 6 months prior to the renewal date; or</text> </paragraph> <paragraph num="(d)"> <text>If the child is 18 years old or older:</text> <paragraph num="(i)"> <text>Documentation that the child has a mental or physical disability warranting the continuation of the assistance; or</text> </paragraph> <paragraph num="(ii)"> <text>Completing secondary education or a program leading to an equivalent credential; or</text> </paragraph> <paragraph num="(iii)"> <text>Enrolled in an institution which provides post-secondary or vocational education; or</text> </paragraph> <paragraph num="(iv)"> <text>Participating in a program or activity designed to promote, or remove barriers to employment; or</text> </paragraph> <paragraph num="(v)"> <text>Employed at least 80 hours per month; or</text> </paragraph> <paragraph num="(vi)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Suspension.</text> <paragraph num="(a)"> <text>A local department shall suspend the post adoption assistance because of the following:</text> <paragraph num="(i)"> <text>The adoptive family’s failure to return the required information for renewal to the department;</text> </paragraph> <paragraph num="(ii)"> <text>A child who was adopted re-enters foster care.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>At least 30 days before the planned suspension, the local department shall send the adoptive parent a notice that includes:</text> <paragraph num="(i)"> <text>The intent to suspend the adoption assistance;</text> </paragraph> <paragraph num="(ii)"> <text>The specific regulations providing grounds for suspension; and</text> </paragraph> <paragraph num="(iii)"> <text>A statement describing the adoptive family’s right to appeal.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If the payment is suspended due to family’s failure to return the required information for renewal to the local department, the payment shall be reinstated on the date the adoptive family provides the required documentation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Renegotiation of Post Adoption Assistance.</text> <paragraph num="(1)"> <text>The amount of the post adoption assistance may be renegotiated at the request of the adoptive parent or the local department at any time while the post adoption assistance agreement is in effect.</text> </paragraph> <paragraph num="(2)"> <text>To assist in the renegotiation process, the local department shall request information from the adoptive family regarding any changes in circumstances that would justify an adjustment in the amount of post adoption assistance, such information may include:</text> <paragraph num="(a)"> <text>School reports;</text> </paragraph> <paragraph num="(b)"> <text>Psychological evaluations;</text> </paragraph> <paragraph num="(c)"> <text>Medical reports;</text> </paragraph> <paragraph num="(d)"> <text>Costs and descriptions of services needed for the child, including documentation that services are not covered by the current post adoption assistance amount or by medical assistance or community resources; and</text> </paragraph> <paragraph num="(e)"> <text>The amount of the adjustment requested.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The renegotiated post adoption assistance amount may not exceed the foster care payment the adoptive parent received when the child was in out-of-home care.</text> </paragraph> <paragraph num="(4)"> <text>Changes in the adoption assistance amount shall be approved by the Administration.</text> </paragraph> <paragraph num="(5)"> <text>If a child receives Social Security benefits, such as survivor’s benefits, retirement benefits, or old age benefits, the State-funded monthly post adoption assistance payment may be reduced to reflect receipt of this resource.</text> </paragraph> </paragraph> <paragraph num="J."> <text>Termination of Post Adoption Assistance.</text> <paragraph num="(1)"> <text>State-funded post adoption assistance may be terminated upon the occurrence of any of the following conditions:</text> <paragraph num="(a)"> <text>A child re-enters out-of-home placement;</text> </paragraph> <paragraph num="(b)"> <text>A legally responsible adoptive parent no longer provides significant financial support to the child;</text> </paragraph> <paragraph num="(c)"> <text>An adoptive parent’s rights have been terminated;</text> </paragraph> <paragraph num="(d)"> <text>The adoptive parent dies and there is no suitable subsequent caregiver;</text> </paragraph> <paragraph num="(e)"> <text>The child’s 18th birthday if the child does not meet the conditions of §J(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The adoptive child may continue to receive post adoption assistance until their 21st birthday provided that subsequent to the child’s 18th birthday the child has a mental or physical disability warranting the continuation of the assistance; or the child is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in an institution which provides post-secondary or vocational education;</text> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote, or remove barriers to, employment;</text> </paragraph> <paragraph num="(d)"> <text>Employed at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At least 30 days before the planned termination, the local department shall send the adoptive parent a notice that includes:</text> <paragraph num="(a)"> <text>The intent to terminate the adoption assistance;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the specific regulation cited as ground for termination; and</text> </paragraph> <paragraph num="(c)"> <text>A statement describing the adoptive family’s right to appeal.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Adoption Assistance for Nonrecurring Expenses of Adoption."> <paragraph num="A."> <text>In a domestic adoption, an adoptive parent of a child who meets the special needs criteria as delineated in Regulation .05(D)(4) or .05(E)(3) of this chapter may be eligible for reimbursement for certain nonrecurring expenses directly related to the legal process of adoption.</text> </paragraph> <paragraph num="B."> <text>In an intercountry adoption, an adoptive parent of a child who meets the definition of a child with special needs may be eligible for reimbursement of certain nonrecurring expenses directly related to the legal process of adoption provided if the child is:</text> <paragraph num="(1)"> <text>5 years old or younger in federal fiscal year 2015;</text> </paragraph> <paragraph num="(2)"> <text>3 years old or younger in federal fiscal year 2016; or</text> </paragraph> <paragraph num="(3)"> <text>1 years old or younger in federal fiscal year 2017</text> </paragraph> </paragraph> <paragraph num="C."> <text>As of October 1, 2017, children in an intercountry adoption will not be eligible for this subsidy.</text> </paragraph> <paragraph num="D."> <text>In Maryland public agency adoptions, the local department shall determine that the child meets the definition of special needs prior to the adoption in order for the child to receive nonrecurring expense reimbursement adoption assistance.</text> </paragraph> <paragraph num="E."> <text>In an independent or intercountry adoption, at least 60 days prior to finalization of the adoption, the family shall supply an official copy and official English translations of the following documentation necessary to enable the Administration to determine if the child meets the definition of a child with special needs:</text> <paragraph num="(1)"> <text>A court order terminating the parental rights of the birth mother and birth father, or in the case of an orphaned child, a death certificate for the child’s birth mother and birth father;</text> </paragraph> <paragraph num="(2)"> <text>Current psychological or medical reports or evaluations, or testing results that document the existence of one of the special needs factors; and</text> </paragraph> <paragraph num="(3)"> <text>Documentation that reasonable, but unsuccessful efforts have been made to place the child in an adoptive home without providing adoption assistance, including:</text> <paragraph num="(a)"> <text>A notarized affidavit signed by the prospective adoptive parent stating that they will not adopt the child without the adoption assistance; and</text> </paragraph> <paragraph num="(b)"> <text>Photolisting, registration on one or more adoption registries, or other attempts on behalf of the child to identify other prospective adoptive parents in addition to those applying for the adoption assistance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>A lump sum maximum payment up to $2,000 may be paid on behalf of the adoptive parents for documented expenses related to the legal process of adopting a child, including:</text> <paragraph num="(1)"> <text>Homestudy fees;</text> </paragraph> <paragraph num="(2)"> <text>Medical information required to complete the homestudy;</text> </paragraph> <paragraph num="(3)"> <text>Legal fees;</text> </paragraph> <paragraph num="(4)"> <text>Post placement supervision; or</text> </paragraph> <paragraph num="(5)"> <text>Travel to meet the child.</text> </paragraph> </paragraph> <paragraph num="G."> <text>A local department shall maintain documentation of reimbursement of nonrecurring expenses in an adoptive family’s adoption case record.</text> </paragraph> <paragraph num="H."> <text>Nonrecurring Expenses Adoption Assistance Agreement. An agreement for the payment of nonrecurring expenses shall be:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Binding on all parties;</text> </paragraph> <paragraph num="(3)"> <text>Between the local department and the prospective adoptive parent;</text> </paragraph> <paragraph num="(4)"> <text>On a form approved by the Administration; and</text> </paragraph> <paragraph num="(5)"> <text>Approval by the Administration.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Right to Appeal."> <paragraph num="A."> <text>Each applicant for adoption assistance or family who is receiving adoption assistance has the right to appeal the denial, reduction, suspension, or termination of adoption assistance.</text> </paragraph> <paragraph num="B."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Notify the applicant or family of the right to appeal the local department’s decision in writing; and</text> </paragraph> <paragraph num="(2)"> <text>Provide information as to the procedure to be followed in making an appeal.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Education Article, §15-106.1; Family Law Article, Title 5, Subtitle 3, Subtitle 3A, Subtitle 3B, Subtitle 4, Subtitle 4A,§§5-101, 5-501, 5-524, 5-525, 5-525.1, 5-525.2, and 5-530; Human Services Article, §4-207; Annotated Code of Maryland;Ch. 444, Acts of 2007; 25 U.S.C. §§1901—1963, 42 U.S.C. §670 et seq.; 45 CFR 1355, 1356.4, and 1356.41</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 10, 1975 (2:28 Md R. 1667)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended, D and E adopted effective December 19, 1983 (10:25 Md. R. 2266)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective December 2, 1977 (4:25 Md. R. 1911)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E amended effective November 30, 1979 (6:24 Md. R. 1918); repealed effective December 19, 1983 (10:25 Md. R. 2266)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03-1 adopted effective December 19, 1983 (10:25 Md. R. 2266)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E adopted effective April 22, 1985 (12:8 Md. R. 800)</annotation> <annotation type="History" subtype="Administrative History">Regulations .06 and .07C amended effective December 2, 1977 (4:25 Md. R. 1911)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective November 30, 1979 (6:24 Md. R. 1919); August 11, 1986 (13:16 Md. R. 1826)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 adopted effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Annotation: The procedures for the termination of parental rights, as found in COMAR 07.02.12.03-1, do not impair the due process rights of a parent. Attorney General Opinion No. 83-038 (August 29, 1983)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10 repealed and new Regulations .01—.20 adopted effective February 20, 1989 (16:3 Md. R. 340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended and Regulation .21 adopted as an emergency provision effective September 20, 1990 (17:20 Md. R. 2418); adopted permanently effective January 21, 1991 (18:1 Md. R. 27)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, C amended effective December 14, 1998 (25:25 Md. R. 1831)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective July 4, 1994 (21:13 Md. R. 1155)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10F amended effective March 19, 1990 (17:5 Md. R. 636)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A amended effective March 19, 1990 (17:5 Md. R. 636)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective May 6, 1996 (23:9 Md. R. 669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective March 19, 1990 (17:5 Md. R. 636); July 4, 1994 (21:13 Md. R. 1155)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20C amended effective March 19, 1990 (17:5 Md. R. 636)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20E adopted effective July 4, 1994 (21:13 Md. R. 1155)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 3, 2000 (27:6 Md. R. 639)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01F amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective March 28, 2005 (32:6 Md. R. 935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A, C amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15-1A, C, E amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15-1C, G amended effective March 28, 2005 (32:6 Md. R. 935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18C amended effective March 28, 2005 (32:6 Md. R. 935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21B—D amended and F adopted effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21F, G amended effective March 22, 2010 (37:6 Md. R. 476)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21G adopted effective June 29, 2009 (36:13 Md. R. 898)</annotation> <annotation type="History" subtype="Administrative History">Regulation .22 repealed effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.21 repealed and new Regulations .01—.09 adopted effective April 16, 2012 (39:7 Md. R. 490)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.09 repealed and new Regulations .01—.09 adopted effective November 7, 2016 (43:22 Md. R. 1218)</annotation> </annotations> </chapter> <chapter num="13" heading="Post-Adoption Reunion Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of this chapter is to:</text> <paragraph num="A."> <text>Allow adult adoptees and eligible birth family members to:</text> <paragraph num="(1)"> <text>Exchange identifying information between all eligible consenting persons who register and are matched through the Maryland Mutual Consent Voluntary Adoption Registry;</text> </paragraph> <paragraph num="(2)"> <text>Search for and exchange identifying and nonidentifying information between adult adoptees and their birth parents who consent to the services of the Search, Contact, and Reunion Services Program; and</text> </paragraph> <paragraph num="(3)"> <text>Maintain confidentiality and anonymity if other birth family members search for the adult adoptees and eligible birth family members, and they do not desire contact;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Allow adult adoptees and birth parents to file disclosure vetoes to protect their confidentiality;</text> </paragraph> <paragraph num="C."> <text>Allow a local department to contact a sibling of a minor in out-of-home placement in order to develop a placement resource or facilitate a family connection, if the sibling was adopted through a local department; and</text> </paragraph> <paragraph num="D."> <text>Allow a director of a local department or designee to contact relatives of a minor in out-of-home placement who was adopted through a local department for the purposes of developing a placement resource or to facilitate a family connection if the local department has determined that reunification with the minor’s adoptive parent is not in the minor’s best interest.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration.</text> </paragraph> <paragraph num="(2)"> <text>“Adult adoptee” means an adult adopted individual:</text> <paragraph num="(a)"> <text>Whose adoption decree was issued by a Maryland court;</text> </paragraph> <paragraph num="(b)"> <text>Who is 21 years old or older; and</text> </paragraph> <paragraph num="(c)"> <text>Who does not have a biological sibling younger than 21 years old who has the same adoptive parents.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Child placement agency” means a:</text> <paragraph num="(a)"> <text>Local department of social services; or</text> </paragraph> <paragraph num="(b)"> <text>Private agency that:</text> <paragraph num="(i)"> <text>Engages or engaged in the placement of children in homes or with individuals; and</text> </paragraph> <paragraph num="(ii)"> <text>Is or was licensed by the Social Services Administration under Family Law Article, §5-507, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Confidential intermediary” means an individual or child placement agency qualified by the Director of the Social Services Administration for the purpose of providing contact, search, and reunion services.</text> </paragraph> <paragraph num="(5)"> <text>“Consent form” means a signed, notarized form:</text> <paragraph num="(a)"> <text>Issued by the Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>Completed by the registrant for the Search, Contact, and Reunion Services Program or the Maryland Mutual Consent Voluntary Adoption Registry;</text> </paragraph> <paragraph num="(c)"> <text>Verifying the registrant as an adult adoptee or a birth parent, and giving information about the birth and adoption of the adoptee; and</text> </paragraph> <paragraph num="(d)"> <text>Providing the following information:</text> <paragraph num="(i)"> <text>The name of the child placement agency that placed the child for adoption if known; and</text> </paragraph> <paragraph num="(ii)"> <text>The persons or agencies to whom identifying information may be released.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Director” means the Executive Director of the Social Services Administration.</text> </paragraph> <paragraph num="(7)"> <text>“Disclosure veto” means a signed, notarized document completed by a birth parent or an adopted individual 21 years old or older or a sibling prohibiting the disclosure of any identifying information concerning that parent, adoptee, or sibling that is contained in agency, birth, or court records for adoptions finalized on or after January 1, 2000.</text> </paragraph> <paragraph num="(8)"> <text>“Fee” means the amount of payment established by the Director that may be charged for services related to the Registry or the Search, Contact, and Reunion Services Program.</text> </paragraph> <paragraph num="(9)"> <text>“Local department” means the department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(10)"> <text>“Match” means the positive comparison of information contained in Registry affidavits indicating familial relationship between registrants and confirmation of the relationship by the child placement agency, local department, vital statistics, or court records.</text> </paragraph> <paragraph num="(11)"> <text>“Member of the adoptive family” means an adoptive parent, grandparent, brother, or sister of an adopted individual whether the familial relationship is based on blood or marriage.</text> </paragraph> <paragraph num="(12)"> <text>“Notarized” means an individual commissioned by a state as a notary public has verified the identity of the signatory of a document, witnessed the signature, taken the signatory's oath, affirmation, or acknowledgment if called for by the document, completed any notarial certificate on the document, signed, dated, affixed the notary public's seal of office and commission expiration date to the document, and recorded the notarization in the notary public's register of official acts.</text> </paragraph> <paragraph num="(13)"> <text>“Out-of-home placement” means placement of a child into foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(14)"> <text>“Registrant” means an individual accepted for registration with:</text> <paragraph num="(a)"> <text>The Maryland Mutual Consent Voluntary Registry; or</text> </paragraph> <paragraph num="(b)"> <text>The Maryland Search, Contact and Reunion Services Program.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Registration form” means a form issued by the Social Services Administration, completed and signed by the individual who is registering, providing information known to the registrant about the adoptee and the birth parent.</text> </paragraph> <paragraph num="(16)"> <text>“Registry” means the Maryland Mutual Consent Voluntary Adoption Registry where birth parents, adoptees, and birth siblings may register to have identifying information released to each other.</text> </paragraph> <paragraph num="(17)"> <text>“Relative” means a parent, grandparent, brother, or sister of an adopted individual whether the familial relationship is based on blood or marriage. In the case of a minor in out-of-home placement who was adopted through a local department, “Relative” means an individual at least 21 years old who is related to the minor by blood or marriage within five degrees or consanguinity or affinity under the civil law rule.</text> </paragraph> <paragraph num="(18)"> <text>“Search, contact, and reunion services” means the program that provides services to adult adoptees and their birth parents and siblings and to minors in out-of-home placement through the use of a confidential intermediary to:</text> <paragraph num="(a)"> <text>Identify, search for, and locate adopted individuals, birth parents, siblings, and relatives and members of the adoptive family as specified in Regulation .08B of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Assess the mutual desire for communication or disclosure of information among the adoptees, birth parents, siblings, and relatives and members of the adoptive family as specified in Regulation .08 of this chapter and permit the communication of the information to the appropriate parties;</text> </paragraph> <paragraph num="(c)"> <text>Provide counseling, or referral to counseling, for adoptees, birth parents, siblings, relatives, and members of the adoptive family; or</text> </paragraph> <paragraph num="(d)"> <text>If a sibling of a minor in out-of-home placement was adopted through a local department, contact the sibling to develop a placement resource or facilitate a family connection.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Secretary” means the Secretary of the Department of Human Services.</text> </paragraph> <paragraph num="(20)"> <text>“Service agreement” means a written agreement made between the confidential intermediary and the registrant.</text> </paragraph> <paragraph num="(21)"> <text>“Sibling” means a brother or sister of the whole or half blood who:</text> <paragraph num="(a)"> <text>Is 21 years old or older; and</text> </paragraph> <paragraph num="(b)"> <text>Has been adopted.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Waiver” means the reduction of a fee based on the individual's written request and verification of family income if family income is less than the national poverty level.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Maryland Mutual Consent Voluntary Adoption Registry."> <paragraph num="A."> <text>Registry Registration Requirements.</text> <paragraph num="(1)"> <text>Registration shall be accepted from:</text> <paragraph num="(a)"> <text>An adoptee, 21 years old or older; and</text> </paragraph> <paragraph num="(b)"> <text>An adoptee's birth mother, birth father, and birth siblings who are 21 years old or older.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Completion of the registration process. The registrant shall:</text> <paragraph num="(a)"> <text>Complete a consent form containing a statement of the individual's consent to be identified to other registrants matched as birth family members;</text> </paragraph> <paragraph num="(b)"> <text>Complete a registration form giving:</text> <paragraph num="(i)"> <text>The individual's current name;</text> </paragraph> <paragraph num="(ii)"> <text>Any previous name or names;</text> </paragraph> <paragraph num="(iii)"> <text>Current address and telephone numbers;</text> </paragraph> <paragraph num="(iv)"> <text>Any information known about the individual being sought including name or names, birth name, adoptive name, date and place of birth, and names of adoptive parents;</text> </paragraph> <paragraph num="(v)"> <text>The name and address of the agency that placed the child for adoption; and</text> </paragraph> <paragraph num="(vi)"> <text>The name and address of the court that issued the adoption or guardianship decree; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Pay the fees prescribed by the Director according to the registration fee schedule for the Mutual Consent Registry and Search, Contact, and Reunion Services Programs.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Fees.</text> <paragraph num="(a)"> <text>The fee shall accompany the consent form.</text> </paragraph> <paragraph num="(b)"> <text>A fee is not required from any registrant whose income is at or below the national poverty level.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The registrant may provide notification to the Administration of changes in information occurring after the affidavit and registration form are filed.</text> </paragraph> <paragraph num="(5)"> <text>A registrant may withdraw from the registry at any time by submitting a notarized affidavit to the Administration that contains the registrant's name and a request to be removed from the registry files.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Matches.</text> <paragraph num="(1)"> <text>Upon receipt of a registration form, consent form, and fees the registry shall search its files for potential matching family members.</text> </paragraph> <paragraph num="(2)"> <text>Before identifying information is released to either registrant, verification that a familial relationship exists shall be obtained from a source that is independent of registry files.</text> </paragraph> <paragraph num="(3)"> <text>To prevent errors in identifying family members, relationship of the family members shall be verified by a third party before identifying information may be released to the registrants.</text> </paragraph> <paragraph num="(4)"> <text>The third party may be, but is not limited to:</text> <paragraph num="(a)"> <text>The agency that placed the child for adoption;</text> </paragraph> <paragraph num="(b)"> <text>The Bureau of Vital Statistics; or</text> </paragraph> <paragraph num="(c)"> <text>A court of competent jurisdiction.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A match is made if:</text> <paragraph num="(a)"> <text>An adoptee and the adoptee's birth mother and birth father register;</text> </paragraph> <paragraph num="(b)"> <text>Two or more of the birth siblings register; or</text> </paragraph> <paragraph num="(c)"> <text>An adoptee and only one birth parent of the adoptee register if any of the following conditions exist:</text> <paragraph num="(i)"> <text>An adoptee and the birth mother register and there is no known birth father;</text> </paragraph> <paragraph num="(ii)"> <text>The Administration has been notified or received information that the nonregistering birth parent is deceased;</text> </paragraph> <paragraph num="(iii)"> <text>The birth mother of the adoptee declares that the identity of the birth father is unknown;</text> </paragraph> <paragraph num="(iv)"> <text>The adoption agency submits from a court of competent jurisdiction in the state of the adoptee's birth or adoption a copy of a judgment that declares that the identity of the natural father is unknown;</text> </paragraph> <paragraph num="(v)"> <text>The father named in a birth or adoption record has declared the parent-child relationship does not exist;</text> </paragraph> <paragraph num="(vi)"> <text>At the time of the adoption, notice of the filing of the petition for adoption or guardianship was not given to the nonregistering natural parent of the adoptee and the parent did not participate in the judicial proceedings that terminated the parent-child relationship;</text> </paragraph> <paragraph num="(vii)"> <text>Notice of the filing of the petition for adoption or guardianship was not given to the nonregistering birth parent; or</text> </paragraph> <paragraph num="(viii)"> <text>1 year has elapsed since the registering parent filed the affidavit and the nonregistering birth parent has not filed a notarized affidavit stating the nonregistering parent's refusal to permit the match.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>Access to Records.</text> <paragraph num="(a)"> <text>The administration may inquire into the records of a child placement agency, local department of social services, or court that issued the adoption or guardianship decree.</text> </paragraph> <paragraph num="(b)"> <text>The court that issued the adoption decree shall order that the Administration have access to the court record on receipt of a petition from the Administration that states review of the record is needed in order to make a match or to provide matching information.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Confidentiality and Record Retention.</text> <paragraph num="(a)"> <text>The registry shall retain information and documents collected until the date specified by the registrant or 99 years after the registration, whichever occurs first.</text> </paragraph> <paragraph num="(b)"> <text>If necessary, registry documents and information shall be destroyed in accordance with the State procedure for disposal of confidential information.</text> </paragraph> <paragraph num="(c)"> <text>Information in the registry may not be disclosed except as otherwise provided in these regulations or pursuant to a court order.</text> </paragraph> <paragraph num="(d)"> <text>Information on the registry may be used for search, contact, and reunion services if the adoptee or birth parent registers for that Program.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Search, Contact, and Reunion Services Program."> <paragraph num="A."> <text>Program Registration Requirements.</text> <paragraph num="(1)"> <text>Program registration is open to:</text> <paragraph num="(a)"> <text>An adoptee, 21 years old or older, who does not live with a birth sibling younger than 21 years old;</text> </paragraph> <paragraph num="(b)"> <text>The birth parents of an adult adoptee whose parental rights were not terminated under Family Law Article, Subtitle 3, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(c)"> <text>A sibling of an adopted individual who is 21 years old or older and who has been adopted; or</text> </paragraph> <paragraph num="(d)"> <text>A director of a local department acting on behalf of a minor in out-of-home placement.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Completion of Registration Process. The registrant shall provide:</text> <paragraph num="(a)"> <text>A completed consent form containing a statement of the registrant's consent to be identified to the birth parents, adoptee, sibling, or relative;</text> </paragraph> <paragraph num="(b)"> <text>A completed registration form as described in Regulation .03A(2)(b) of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>A photo identification of the registrant; and</text> </paragraph> <paragraph num="(d)"> <text>Payment of a registration fee as prescribed in the registration fee schedule for the mutual consent registry and Search, Contact, and Reunion Services Program that is available from the Director or the Director's designee.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If a registrant is a director of a local department acting on behalf of a minor in out-of-home placement and the purpose is solely to facilitate a family connection, the consent form required by §A(2)(a) of this regulation:</text> <paragraph num="(a)"> <text>Shall be signed by the parent, guardian, or attorney of the child in out-of-home placement if the child is younger than 16 years old, unless the local department has a court order granting the local department the right to release the information; or</text> </paragraph> <paragraph num="(b)"> <text>May be signed by the child, if the child is 16 years old or older.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A fee is not required from:</text> <paragraph num="(1)"> <text>A registrant whose gross income is at or below the federal poverty level; or</text> </paragraph> <paragraph num="(2)"> <text>A director of a local department who applies for search, contact, and reunion services on behalf of a minor in out-of-home placement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Director or the Director's designee shall maintain the list of confidential intermediaries.</text> </paragraph> <paragraph num="D."> <text>A child placement agency may apply to the Director or the Director's designee to be a confidential intermediary. The director of a child placement agency shall appoint an employee as the representative member to make the application on behalf of the agency.</text> </paragraph> <paragraph num="E."> <text>Qualifications established by the Director shall be met by each member or former member of the staff of a child placement agency that provides search, contact, and reunion services and shall include:</text> <paragraph num="(1)"> <text>Possession of a bachelor's degree from an accredited college or university or a State employee grandfathered into a social work classification by the Department of Budget and Management, Office of Personnel Services and Benefits;</text> </paragraph> <paragraph num="(2)"> <text>2 years of experience providing casework or adoption services;</text> </paragraph> <paragraph num="(3)"> <text>Documentation of the completion of a criminal background record check or of the request for a criminal background check;</text> </paragraph> <paragraph num="(4)"> <text>Attendance at 8 hours of training, approved by the Director, in providing search, contact, and reunion services;</text> </paragraph> <paragraph num="(5)"> <text>Supervision by a licensed clinical or graduate social worker while providing search, contact, and reunion services;</text> </paragraph> <paragraph num="(6)"> <text>Completion of refresher confidential intermediary training as required by the Director; and</text> </paragraph> <paragraph num="(7)"> <text>Any other qualification that the Director establishes for confidential intermediaries.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The Director may establish a reasonable fee for an application under this section. The overall amount of the fees collected may not exceed the cost of processing the application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Referrals of Registrants to the Confidential Intermediary."> <paragraph num="A."> <text>The Director shall refer the registrant for the Search, Contact, and Reunion Services Program to the child placement agency that handled the adoption if the agency is known and is a confidential intermediary.</text> </paragraph> <paragraph num="B."> <text>If the child placement agency is unknown, the Director shall make reasonable efforts to determine the identity of the child placement agency that placed the child for adoption.</text> </paragraph> <paragraph num="C."> <text>The Director shall have access to any birth record or public record as defined in State Government Article, §10-611, Annotated Code of Maryland, including a court record and the original birth records that relate to the new birth certificate of an adopted individual to determine the identity of the child placement agency that placed the child for adoption.</text> </paragraph> <paragraph num="D."> <text>The Director may charge an individual who applies for the Search, Contact, and Reunion Services Program a reasonable fee for a search conducted to determine the child placement agency that placed the child for adoption if the identity of the agency is unknown. The overall amount of fees collected for the search for the child placement agency may not exceed the cost of providing the search. A fee is not required from a registrant whose gross income is at or below the federal poverty level.</text> </paragraph> <paragraph num="E."> <text>If the Director cannot determine the name of the child placement agency or if there was not an agency involved with the adoption, the Director shall provide search services or the list of confidential intermediaries to the registrant.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Service Agreement."> <paragraph num="A."> <text>A registrant who applies for search, contact, and reunion services shall execute a service agreement with a confidential intermediary concerning the provision of search, contact, and reunion services and the fee to be paid for those services.</text> </paragraph> <paragraph num="B."> <text>The service agreement shall state the services to be provided by the confidential intermediary and shall last for 90 days beginning the day after the service agreement is signed by both parties. If the search is unsuccessful after the first 90-day period, the service agreement may be extended for an additional 90 days. No additional fees may be charged by the confidential intermediary if an additional 90 days is used to continue the search, contact, and reunion service. A report shall be made to the Director that the service agreement has been extended along with a report of progress made at the end of the first 90-day period and the steps to be taken during the second 90-day period.</text> </paragraph> <paragraph num="C."> <text>Fees.</text> <paragraph num="(1)"> <text>The confidential intermediary may charge the individual a reasonable fee for search, contact, and reunion services. Fees are nonrefundable. The fee to be charged by the confidential intermediary shall be included in the service agreement. Fees shall be waived by the confidential intermediary if the client requests the waiver in writing and provides verification of income that coincides with the schedule in the confidential intermediary fee schedule for the search, contact, and reunion services.</text> </paragraph> <paragraph num="(2)"> <text>The overall amount of fees collected may not exceed the cost of providing the services or the amounts prescribed in the confidential intermediary fee schedule for search, contact, and reunion services available from the Director, whichever is less.</text> </paragraph> <paragraph num="(3)"> <text>Fees for services are charged to the registrant one time. If additional services are requested by the registrant within 1 year of the signing of a first service agreement, all previous payments are applied to the total service costs for that year. For example, if the registrant signs a service agreement requesting nonidentifying heritage information and 30 days later requests contact and reunion services with both parents, the confidential intermediary may only charge the registrant the difference between the first fees paid and the cost of the additional service.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The confidential intermediary shall promptly:</text> <paragraph num="(1)"> <text>Provide the registrant with a copy of the signed service agreement;</text> </paragraph> <paragraph num="(2)"> <text>File the executed service agreement with the Director; and</text> </paragraph> <paragraph num="(3)"> <text>Determine the identity of the adoptee or birth parent, and search for and contact either the adoptee or the birth parent sought by the applicant.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Authorization to Obtain Information."> <paragraph num="A."> <text>The Director may authorize a confidential intermediary to obtain the following documents:</text> <paragraph num="(1)"> <text>The original birth certificate of the adoptee;</text> </paragraph> <paragraph num="(2)"> <text>The new birth certificate of the adoptee and any records that relate to it;</text> </paragraph> <paragraph num="(3)"> <text>The final adoption decree of the adoptee; and</text> </paragraph> <paragraph num="(4)"> <text>Any information that is contained in a public record as defined in State Government Article, §10-611, Annotated Code of Maryland, including a court record.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The confidential intermediary shall submit a statement to the custodian of the record to be inspected, signed by the Director or the Adoption Program Manager of the Department of Human Services and notarized, authorizing the confidential intermediary to obtain the information.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Reporting the Results of a Search."> <paragraph num="A."> <text>The confidential intermediary shall submit to the Director a report of the findings within 90 days of the execution of a service agreement.</text> </paragraph> <paragraph num="B."> <text>Results.</text> <paragraph num="(1)"> <text>If an individual contacted by the confidential intermediary consents to the disclosure of specified information:</text> <paragraph num="(a)"> <text>The confidential intermediary shall obtain a consent form from the individual that specifies the nature of the information to be disclosed;</text> </paragraph> <paragraph num="(b)"> <text>The information shall be disclosed to the registrant who applied for search, contact, and reunion services;</text> </paragraph> <paragraph num="(c)"> <text>The confidential intermediary shall:</text> <paragraph num="(i)"> <text>Disclose the information authorized by the consent form; and</text> </paragraph> <paragraph num="(ii)"> <text>Facilitate contact and reunion between the parties; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The confidential intermediary may facilitate a reunion between the adoptee and birth family members if the birth mother or the birth father do not wish contact but agree by notarized affidavit that their birth relatives may be contacted by the confidential intermediary.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the individual contacted by the confidential intermediary does not consent to the disclosure of information:</text> <paragraph num="(a)"> <text>The confidential intermediary may not disclose any identifying information concerning the individual contacted;</text> </paragraph> <paragraph num="(b)"> <text>The confidential intermediary shall refrain from further and subsequent inquiry with the individual contacted;</text> </paragraph> <paragraph num="(c)"> <text>The confidential intermediary shall report the refusal to the registrant who applied for search, contact, and reunion services; and</text> </paragraph> <paragraph num="(d)"> <text>The confidential intermediary shall provide all nonidentifying heritage and health information contained in the agency record and obtained from contact with the birth family or adoptee.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the individual sought by the confidential intermediary is not found within the period specified in the service agreement, the confidential intermediary shall file a report with the Director indicating all efforts to locate the individual including the following:</text> <paragraph num="(a)"> <text>Network clearances accessed by the confidential intermediary;</text> </paragraph> <paragraph num="(b)"> <text>Results of contacts with other agencies to determine the individual's identity or whereabouts; and</text> </paragraph> <paragraph num="(c)"> <text>All other efforts to locate the individual.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the individual sought by a confidential intermediary is deceased, the confidential intermediary shall indicate in the report whether any relatives or members of the adoptive family were contacted and whether those individuals consent to disclosure of information and:</text> <paragraph num="(a)"> <text>The confidential intermediary may not disclose the identity of the deceased to the individual who applied for search, contact, and reunion services;</text> </paragraph> <paragraph num="(b)"> <text>The confidential intermediary shall report that the individual sought is deceased to the registrant for the services;</text> </paragraph> <paragraph num="(c)"> <text>If the deceased individual is a biological parent, the confidential intermediary may, with the consent of the registrant, attempt to contact a relative who is 21 years old or older to assess the willingness of the relative to communicate or exchange information;</text> </paragraph> <paragraph num="(d)"> <text>If the deceased individual is an adoptee, the confidential intermediary may, with the consent of the registrant, attempt to contact a member of the adoptive family who is 21 years old or older to assess the willingness of the member of the adoptive family to communicate or exchange information;</text> </paragraph> <paragraph num="(e)"> <text>If the registrant consents to contacting a relative or member of the adoptive family, the registrant shall execute another written agreement with the confidential intermediary concerning the provision of search, contact, and reunion services;</text> </paragraph> <paragraph num="(f)"> <text>The confidential intermediary may charge the individual a reasonable fee for the additional search, contact, and reunion services as described above;</text> </paragraph> <paragraph num="(g)"> <text>The overall amount of fees collected may not exceed the costs of providing the services; and</text> </paragraph> <paragraph num="(h)"> <text>The confidential intermediary shall promptly:</text> <paragraph num="(i)"> <text>File the executed agreement with the Director; and</text> </paragraph> <paragraph num="(ii)"> <text>Attempt to contact the relative or member of the adoptive family sought by the registrant.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Disclosure Vetoes."> <paragraph num="A."> <text>The following individuals may file a disclosure veto prohibiting the disclosure of any information concerning the individual contained in agency, birth, or court records:</text> <paragraph num="(1)"> <text>A biological parent of an adoptee;</text> </paragraph> <paragraph num="(2)"> <text>An adopted individual 21 years old or older; or</text> </paragraph> <paragraph num="(3)"> <text>A sibling as defined in Regulation .02B of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A disclosure veto shall be filed with the Director.</text> </paragraph> <paragraph num="C."> <text>The Director immediately shall forward a copy of a disclosure veto to the Secretary of the Maryland Department of Health.</text> </paragraph> <paragraph num="D."> <text>An individual authorized to file a disclosure veto may cancel or refile a disclosure veto at any time.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-101, 5-356—5-360, 5-3A-39—5-3A-43, 5-3B-28—5-3B-30, 5-4B-01—5-4B-12, 5-4C-01—5-4C-07, Annotated Code of Maryland42 U.S.C. §671; 45 CFR §1355.21; Ch. 326, Acts of 2011</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 28, 1975 (2:12 Md. R. 866)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended and E repealed effective January 16, 1984 (11:1 Md. R. 39)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D repealed effective January 16, 1984 (11:1 Md. R. 39)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06G repealed effective January 16, 1984 (11:1 Md. R. 39)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective August 8, 1980 (7:16 Md. R. 1592); January 16, 1984 (11:1 Md. R. 39)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective November 4, 1977 (4:23 Md. R. 1729); July 29, 1985 (12:15 Md. R. 1509)</annotation> <annotation type="History" subtype="Administrative History">Regulations .13 and .17 repealed effective January 16, 1984 (11:1 Md. R. 39)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14B amended effective October 29, 1975 (2:24 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulations .18 and .19 amended effective October 19, 1979 (6:21 Md. R. 1706)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 6, 1989 (16:4 Md. R. 494)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07F amended as an emergency provision effective December 17, 1992 (20:1 Md. R. 23)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08H amended effective September 9, 1996 (23:18 Md. R. 1315)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08L amended effective January 26, 1998 (25:2 Md. R. 75)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.27, License for Child Placement Agencies, repealed effective January 8, 2001 (27:26 Md. R. 2357)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.09, Post-Adoption Reunion Services, adopted effective June 24, 2002 (29:12 Md. R. 926)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective January 9, 2012 (38:27 Md. R. 1763)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D adopted effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 19, 2007 (34:23 Md. R. 2026); January 9, 2012 (38:27 Md. R. 1763); August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B amended effective January 9, 2012 (38:27 Md. R. 1763)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E amended effective October 3, 2011 (38:20 Md. R. 1201)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> </annotations> </chapter> <chapter num="14" heading="In-Home Aide Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the In-Home Aide Services Program (IHAS) is to complement other social services programs by providing specific services to individuals of all ages in the community in order to:</text> <paragraph num="A."> <text>Prevent or reduce the length of institutional placement;</text> </paragraph> <paragraph num="B."> <text>Prevent or reduce the length of out-of-home placement of children;</text> </paragraph> <paragraph num="C."> <text>Prevent or remedy abuse, neglect, self-neglect, or exploitation; or</text> </paragraph> <paragraph num="D."> <text>Promote self-sufficiency.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abuse” means the sustaining of any physical injury of an IHAS client receiving service as a result of:</text> <paragraph num="(a)"> <text>Cruel or inhumane treatment; or</text> </paragraph> <paragraph num="(b)"> <text>A malicious act by a person.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Case manager” means an individual designated by the local department or other social service agency to:</text> <paragraph num="(a)"> <text>Assess the individual's need for services;</text> </paragraph> <paragraph num="(b)"> <text>Develop a plan to meet these needs;</text> </paragraph> <paragraph num="(c)"> <text>Assist the individual to obtain necessary services; and</text> </paragraph> <paragraph num="(d)"> <text>Monitor the services provided, and the individual's continued need for services.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Client” means an eligible individual receiving In-Home Aide Services.</text> </paragraph> <paragraph num="(5)"> <text>“Exploitation” means any action which involves the misuse of an IHAS client's funds, property, or person.</text> </paragraph> <paragraph num="(6)"> <text>“Functional disability” means difficulty in performing activities of daily living because of:</text> <paragraph num="(a)"> <text>A physical, cognitive, or psychiatric condition; or</text> </paragraph> <paragraph num="(b)"> <text>Environmental factors.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Institutionalization” means placement in a hospital, psychiatric hospital, or nursing home.</text> </paragraph> <paragraph num="(8)"> <text>“Local department” means the Department of Social Services in one of the 23 counties or Baltimore City or the Montgomery County Department of Health and Human Services, where the applicant resides or will reside.</text> </paragraph> <paragraph num="(9)"> <text>“Neglect” means the willful deprivation of an IHAS client of adequate food, clothing, essential medical treatment, or habilitative therapy, shelter, or supervision.</text> </paragraph> <paragraph num="(10)"> <text>“Self-neglect” means the inability of an IHAS client to perform activities of daily living or to provide the IHAS client with the services:</text> <paragraph num="(a)"> <text>That are necessary for the client's physical and mental health; and</text> </paragraph> <paragraph num="(b)"> <text>The absence of which impairs or threatens the client's well-being.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>An individual is eligible for IHAS if the individual:</text> <paragraph num="(1)"> <text>Is receiving case management in a social service program from the local department, or from a social service agency through an arrangement with the administration, and requires the service as a part of a treatment plan to:</text> <paragraph num="(a)"> <text>Prevent or reduce the length of institutional placement;</text> </paragraph> <paragraph num="(b)"> <text>Prevent or reduce the length of out-of-home placement of children;</text> </paragraph> <paragraph num="(c)"> <text>Prevent or remedy abuse, neglect, self-neglect, or exploitation; or</text> </paragraph> <paragraph num="(d)"> <text>Promote self-sufficiency;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Is unable to obtain the necessary paraprofessional services from another resource;</text> </paragraph> <paragraph num="(3)"> <text>Is willing to accept IHAS; and</text> </paragraph> <paragraph num="(4)"> <text>Agrees to pay any fee required in a fee schedule published by the administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Waiver of Fees.</text> <paragraph num="(1)"> <text>The director of a local department or the designee may waive a fee for service for applicants or clients who require services as part of a treatment plan to prevent or remedy abuse, neglect, self-neglect, or exploitation.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall document in the case record every 90 days the continued need for the waiver.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>Application.</text> <paragraph num="(1)"> <text>Local departments shall accept and process requests for In-Home Aide Service by, or on behalf of, any individual or family.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall assign requests for IHAS that do not come from a case manager in the local department or other social services agency to a case manager in the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the case manager in a local department or other social service agency decides that IHAS services are needed, the case manager shall make a request for services to an IHAS supervisor on behalf of an eligible individual. The request shall include:</text> <paragraph num="(1)"> <text>An assessment of the individual's functional capacity, if required;</text> </paragraph> <paragraph num="(2)"> <text>A medical evaluation by the individual's physician, if required;</text> </paragraph> <paragraph num="(3)"> <text>A ranking scale scored according to Regulation .10F of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>A copy of the service plan which the IHAS is required to complete;</text> </paragraph> <paragraph num="(5)"> <text>Income documentation;</text> </paragraph> <paragraph num="(6)"> <text>Documentation of eligibility; and</text> </paragraph> <paragraph num="(7)"> <text>An application for IHAS signed by the individual or individual's representative.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A functional assessment, medical evaluation, or personal care plan is required if necessary to determine the amount and type of the IHAS to be delivered.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Local Department Response to Application for IHAS."> <paragraph num="A."> <text>The IHAS supervisor shall review the request for completeness, and inform the case manager of additional information required to determine the applicant's need for IHAS. If the request is complete, and the IHAS supervisor decides that the applicant is eligible, the IHAS supervisor shall insert the applicant's name in the appropriate order on the waiting list for IHAS.</text> </paragraph> <paragraph num="B."> <text>The IHAS supervisor shall notify the case manager of the applicant's ranking and of the availability of service within 2 working days of the receipt of the completed request.</text> </paragraph> <paragraph num="C."> <text>When the service is to begin, the IHAS supervisor, with the case manager, shall develop a written plan for aide services for the individual that includes:</text> <paragraph num="(1)"> <text>The goals to be met;</text> </paragraph> <paragraph num="(2)"> <text>Tasks to be performed;</text> </paragraph> <paragraph num="(3)"> <text>Amount and the length of service to be provided including a personal care plan prepared by a registered nurse or physician if personal care is required;</text> </paragraph> <paragraph num="(4)"> <text>The specific results expected from the provision of aide services; and</text> </paragraph> <paragraph num="(5)"> <text>The date service is expected to begin.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the IHAS supervisor agrees with the case manager that an applicant requires immediate service in order to prevent abuse, neglect, self-neglect, exploitation, institutional placement, or foster care for children, and there is a resource available, the IHAS supervisor shall request the case manager to forward a complete written request within 5 working days.</text> </paragraph> <paragraph num="E."> <text>If the local department is notified by another local department that a client who is in danger of immediate institutionalization, child foster care, or death, without IHAS, has moved to the area of the local department, the local department shall begin IHAS immediately if funds or staff are available. The local department shall forward a copy of the case record within 3 working days of the notification of the move.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Delivery of Service."> <paragraph num="A."> <text>If funds or staff are available, the local department may provide the services by:</text> <paragraph num="(1)"> <text>Assigning a local department staff member;</text> </paragraph> <paragraph num="(2)"> <text>Purchasing the services from a private for-profit or nonprofit agency that has contracted with the Administration to provide the service; or</text> </paragraph> <paragraph num="(3)"> <text>Purchasing the services from a self-employed individual.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall, if funds or staff are available, make available during weekends and evenings as well as during normal working hours, the following services:</text> <paragraph num="(1)"> <text>Meal planning and preparation;</text> </paragraph> <paragraph num="(2)"> <text>Personal care services which include:</text> <paragraph num="(a)"> <text>Help with dressing, bathing, feeding, grooming, and assistance with the bedpan or urinal;</text> </paragraph> <paragraph num="(b)"> <text>Assistance in and out of bed, with ambulation, and transfers from bed to wheel chair;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Cleaning the eligible individual's bedroom, bath, kitchen, and personal laundry;</text> </paragraph> <paragraph num="(4)"> <text>Providing transportation to health and shopping facilities as well as other community resources required by the service plan.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall have available, during weekends and evenings as well as during normal working hours, the following therapeutic aide services:</text> <paragraph num="(1)"> <text>Teaching meal planning and meal preparation; and</text> </paragraph> <paragraph num="(2)"> <text>Providing therapeutic aide services that include emotional support, introducing the client to neighborhood resources, and reinforcing appropriate self-care and caretaking behaviors, and teaching budgeting and home management.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Provision of Additional Services.</text> <paragraph num="(1)"> <text>The local department may make arrangements for the provision of additional types of in-home aide services including heavy chore services to the eligible individual.</text> </paragraph> <paragraph num="(2)"> <text>If the case manager documents in the case record that intensive aide service, that is, more than 20 hours of aide service per week, is necessary to prevent imminent nursing home placement, or abuse, neglect, or self-neglect, and funds or staff are or become available, the local department shall provide the number of hours and days of care, including evening and weekend care, necessary to prevent nursing home placement, or abuse, neglect, or self-neglect, subject to the limitations in Regulation .07B of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>A family with children shall receive intensive aide service, that is more than 20 hours of aide service per week, if funds or staff are or become available, and if the:</text> <paragraph num="(a)"> <text>Need for the additional amount of service is documented in the case record as necessary to prevent foster care, or to reduce the length of foster care placement; and</text> </paragraph> <paragraph num="(b)"> <text>Case manager assesses the family as potentially capable of providing adequate and safe care of the child without the use of aide service within the time specified in the service plan for effecting reunification or preventing out-of-home placement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall establish procedures to ensure the delivery of the aide service as required by the plan for aide service.</text> </paragraph> <paragraph num="F."> <text>Status Reports.</text> <paragraph num="(1)"> <text>Regardless of the method by which service is delivered, the local department shall require the service provider to complete a report to the IHAS supervisor on the client's current situation as often as necessary, and not less than monthly, to record any change in the client's situation. The report is required if the client prevents the aide from performing the tasks agreed to in the plan for aide services or the aide:</text> <paragraph num="(a)"> <text>Identifies a change in the client's functional capacity;</text> </paragraph> <paragraph num="(b)"> <text>Identifies a physical deterioration or improvement;</text> </paragraph> <paragraph num="(c)"> <text>Receives a request for services which are not part of the plan for aide services;</text> </paragraph> <paragraph num="(d)"> <text>Has a poor relationship with the client, or a household member;</text> </paragraph> <paragraph num="(e)"> <text>Identifies abuse, neglect, self-neglect, or exploitation of the client;</text> </paragraph> <paragraph num="(f)"> <text>Identifies a change in the client's environment;</text> </paragraph> <paragraph num="(g)"> <text>Receives a request from the client to terminate service;</text> </paragraph> <paragraph num="(h)"> <text>Notes termination or initiation of services from another source; or</text> </paragraph> <paragraph num="(i)"> <text>Identifies a threat to the aide's well-being because of environmental hazards, contagious disease, or because the client, or a member of the household threatens physical harm or is verbally abusive to the aide.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The IHAS supervisor shall keep the report in the case record in the local department, and shall forward a copy of the report to the case manager.</text> </paragraph> </paragraph> <paragraph num="G."> <text>If the aide suspects that the client or a dependent in the client's care is in physical danger, the aide shall report the circumstances immediately to the IHAS supervisor, the case manager, or the local department's after-hours emergency service.</text> </paragraph> <paragraph num="H."> <text>Significant Change in Client's Status.</text> <paragraph num="(1)"> <text>If there is a change in the client's status which the IHAS supervisor determines may affect the case management plan or the plan for aide service, the supervisor shall inform the case manager within 2 working days.</text> </paragraph> <paragraph num="(2)"> <text>The IHAS supervisor shall send a current report on the client's situation to the case manager with a request that the client be reassessed, and a medical reevaluation and revised personal care plan be prepared if indicated.</text> </paragraph> <paragraph num="(3)"> <text>The IHAS supervisor, with the case manager, shall develop a new or revised plan for aide services within 5 working days of receipt of the reassessment and personal care plan.</text> </paragraph> </paragraph> <paragraph num="I."> <text>The local department may suspend services up to 4 weeks:</text> <paragraph num="(1)"> <text>While the client is absent from the home; or</text> </paragraph> <paragraph num="(2)"> <text>If the client requests termination.</text> </paragraph> </paragraph> <paragraph num="J."> <text>The IHAS supervisor shall:</text> <paragraph num="(1)"> <text>Notify the case manager when the client is not at home; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the case manager if the client has requested termination, and include a copy of the aide's status report.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Emergency Suspension.</text> <paragraph num="(1)"> <text>If the IHAS supervisor determines that there is an immediate threat to the aide's health, safety, or welfare from environmental hazards, or from a client, a member of the client's household, or someone regularly present during times of service, the local department may immediately suspend services on an emergency basis.</text> </paragraph> <paragraph num="(2)"> <text>If services are suspended on an emergency basis, the notice provisions of Regulation .09B of this chapter do not apply. The local department shall send by certified mail written notice of the suspension to the client stating:</text> <paragraph num="(a)"> <text>The regulatory basis for the suspension;</text> </paragraph> <paragraph num="(b)"> <text>That the client is entitled to a hearing within 7 calendar days of a request for a hearing;</text> </paragraph> <paragraph num="(c)"> <text>That the Secretary's designee shall issue a decision concerning the emergency suspension within 7 calendar days of the hearing;</text> </paragraph> <paragraph num="(d)"> <text>That if the emergency suspension order is upheld, aide services shall be suspended until it is determined that the health, safety, or welfare of the aide is no longer threatened; and</text> </paragraph> <paragraph num="(e)"> <text>That the suspension may lead to termination.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Limitation on Service."> <paragraph num="A."> <text>The local department may provide aide services up to the maximum of 20 hours per week for each eligible individual except for individuals identified in Regulation .06D(2) and (3) of this chapter.</text> </paragraph> <paragraph num="B."> <text>For a client requiring intensive service as identified in Regulation .06D(2) of this chapter, the IHAS supervisor shall determine the total cost for 6 months of IHAS. The local department may not provide IHAS to a client if the total public cost for 6 months of IHAS exceeds 67 percent of the average Statewide cost of nursing home care for 6 months as determined by the Administration.</text> </paragraph> <paragraph num="C."> <text>The local department may only provide intensive services to individuals identified in Regulation .06D(2) or (3) if the case manager assesses the family as potentially capable of providing adequate and safe care of the child without the use of aide service within the time specified in the service plan for effecting reunification or preventing out-of-home placement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Redetermination and Termination."> <paragraph num="A."> <text>The local department shall redetermine the client's income and whether the client is required to pay a fee at least every 6 months.</text> </paragraph> <paragraph num="B."> <text>The local department shall reconsider the client's need for In-Home Aide Services, including any required change in the personal care plan, and complete a current ranking scale, at least every 6 months or sooner if the client's situation has changed significantly.</text> </paragraph> <paragraph num="C."> <text>The local department shall terminate services under any of the following circumstances:</text> <paragraph num="(1)"> <text>Objectives of service have been reached and the IHAS supervisor and case manager agree that service is no longer needed;</text> </paragraph> <paragraph num="(2)"> <text>The family, client, or case manager is able to secure the necessary service from an alternative source;</text> </paragraph> <paragraph num="(3)"> <text>The case manager evaluates the client as no longer in need of IHAS;</text> </paragraph> <paragraph num="(4)"> <text>The client is deceased;</text> </paragraph> <paragraph num="(5)"> <text>The client moves to the jurisdiction of another local department;</text> </paragraph> <paragraph num="(6)"> <text>The client is hospitalized, placed in a long-term care facility, or is receiving community-based waiver program services;</text> </paragraph> <paragraph num="(7)"> <text>The client is no longer eligible;</text> </paragraph> <paragraph num="(8)"> <text>The limit in Regulation .07A of this chapter has been reached;</text> </paragraph> <paragraph num="(9)"> <text>The case manager, with the IHAS supervisor, determines that the service has not been effective in achieving the specific changes in the client's condition or family's situation which were expected to result from providing services;</text> </paragraph> <paragraph num="(10)"> <text>If an individual on the waiting list has a ranking score of seven or above, the local department shall:</text> <paragraph num="(a)"> <text>Terminate the client with the lowest score below seven; or</text> </paragraph> <paragraph num="(b)"> <text>If there is more than one client with the lowest score, terminate the client whose service began first;</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>If the resources of the local department are insufficient to serve the existing clients, the local department shall terminate the client with the lowest ranking score below seven on the IHAS Ranking Scale, and continue terminating until the remaining clients can be served with the resources available;</text> </paragraph> <paragraph num="(12)"> <text>The service is suspended for 4 weeks;</text> </paragraph> <paragraph num="(13)"> <text>The client requests termination;</text> </paragraph> <paragraph num="(14)"> <text>The client declines IHAS service; or</text> </paragraph> <paragraph num="(15)"> <text>The client has prevented the IHAS aide from performing tasks agreed upon in the care plan for aide service.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If a local department terminates service under §C(5) of this regulation, and if the client or individual in the client's care is in danger of immediate institutionalization, child foster care, or death without IHAS, the local department shall notify the new local department immediately in order that IHAS may begin at the earliest possible moment. If the client's new address is near enough, the local department may continue IHAS until the new department begins IHAS.</text> </paragraph> <paragraph num="E."> <text>Except when the services are suspended on an emergency basis, the local department shall send notice to the client at least 15 days before taking action which will deny, reduce, suspend, or terminate services. The notice shall state the decision and the basis for it, cite the regulations supporting it, and explain the applicant's right to, and the method to request, a fair hearing.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Appeal Rights and Nondiscrimination."> <paragraph num="A."> <text>The local department shall give written notification of the right to and the procedures for requesting and obtaining a fair hearing, to each applicant or client of IHAS at the time of application, and if the local department notifies the applicant or client of an action which might deny, delay, suspend, reduce, or terminate service. The procedures are set forth in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>Emergency Action Hearing Requests.</text> <paragraph num="(1)"> <text>All emergency action hearing requests shall be filed with the local department within 30 days of the certified mailing of the notice of the local department's action, and shall state the name and address of the client, and the effective date of the action appealed.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall notify the Office of Administrative Hearings immediately upon receipt of an emergency action hearing request. Oral notification shall be followed by written notification within 24 hours.</text> </paragraph> <paragraph num="(3)"> <text>A hearing shall be conducted within 7 days of the filing date of the hearing request.</text> </paragraph> <paragraph num="(4)"> <text>A decision by the administrative law judge shall be rendered within 7 days after the conclusion of the hearing.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Discrimination. The local department may not discriminate in the delivery of service, as required by the nondiscrimination procedures as set forth in COMAR 07.01.03.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Ranking Applicants and Clients."> <paragraph num="A."> <text>Local departments shall use the ranking scale shown in §F of this regulation, for applicants who are eligible for aide services.</text> </paragraph> <paragraph num="B."> <text>Local departments shall keep a waiting list if they are unable to serve eligible applicants immediately upon request for services. If a local department has more than one office, it may maintain a separate waiting list for each office.</text> </paragraph> <paragraph num="C."> <text>Subject to Regulation .08C(10) of this chapter, if there is a waiting list, local departments shall provide aide services to applicants with the highest point total first. Applicants with equal scores shall be served according to the date of application, and those with earlier application dates shall be served first.</text> </paragraph> <paragraph num="D."> <text>Individuals on the waiting list shall be served as resources become available.</text> </paragraph> <paragraph num="E."> <text>If a rescoring is required by Regulation .08B of this chapter, the local department shall score the client based on the case manager's assessment of the client's condition if IHAS were removed.</text> </paragraph> <paragraph num="F."> <text>IHAS Ranking Scale.</text> <paragraph num="(1)"> <text>IHAS is necessary in order to prevent eviction, or correct environmental conditions which are unsafe or detrimental to the applicant's or the client's health. — 1</text> </paragraph> <paragraph num="(2)"> <text>Applicant's or client's income is equal to or below the amount for the appropriate family size in a fee schedule published by the administration. — 1</text> </paragraph> <paragraph num="(3)"> <text>The wage earner would lose job income or job if aide service is not provided. — 1</text> </paragraph> <paragraph num="(4)"> <text>The applicant or client has suffered a personal or financial loss within the last 6 months which affects the individual's emotional or social functioning. — 1</text> </paragraph> <paragraph num="(5)"> <text>A community resource is not available and willing to assist the applicant or client with the problem which is causing the need for aide service, or the applicant or the client is socially and psychologically isolated. — 1</text> </paragraph> <paragraph num="(6)"> <text>The applicant or client is not currently receiving in-home aide service from any other agency, or aide service is being discontinued. — 1</text> </paragraph> <paragraph num="(7)"> <text>An applicant can be discharged from institutional or child foster care only if aide service is provided — 3</text> </paragraph> <paragraph num="(8)"> <text>The applicant or client or an individual cared for by the applicant or client is in danger of immediate institutionalization or child foster care if aide services are not provided. — 3</text> </paragraph> <paragraph num="(9)"> <text>The request for service is related to care of children between:</text> <paragraph num="(a)"> <text>10—17 years old — 1</text> </paragraph> <paragraph num="(b)"> <text>6—9 years old — 2</text> </paragraph> <paragraph num="(c)"> <text>5 years old and under — 3</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>The client, or individual cared for by the client, is in danger of abuse or neglect by the client or other individual:</text> <paragraph num="(a)"> <text>Mild — 1</text> </paragraph> <paragraph num="(b)"> <text>Moderate — 2</text> </paragraph> <paragraph num="(c)"> <text>Severe — 3</text> </paragraph> <paragraph num="(d)"> <text>High risk for death — 4</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>The applicant or client has a physical, psychiatric, or cognitive disability, and needs assistance in order to perform activities of daily living:</text> <paragraph num="(a)"> <text>Mild — 1</text> </paragraph> <paragraph num="(b)"> <text>Moderate — 2</text> </paragraph> <paragraph num="(c)"> <text>Severe — 3</text> </paragraph> <paragraph num="(d)"> <text>Eligible for institutionalization — 4</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§6-501—6-505; Family Law Article, §§5-524, 5-710, and 14-207; Annotated Code of Maryland(Agency Note: Federal Regulatory Reference—45 CFR 1357)</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 31, 1977 (4:18 Md. R. 1394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective November 3, 1978 (5:22 Md. R. 1672); September 7, 1979 (6:18 Md. R. 1457); July 1, 1980 (7:13 Md. R. 1272); August 17, 1981 (8:16 Md. R. 1362)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10, Homemaker Service, repealed effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11, In-Home Aide Services, adopted effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 27, 1987 (14:15 Md. R. 1658); July 25, 1988 (15:15 Md. R. 1807); July 10, 1989 (16:13 Md. R. 1419)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.14 to 07.06.12, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 repealed and new Regulations .01—.10 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10E, F amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.12 to COMAR 07.02.14 effective June, 2009</annotation> </annotations> </chapter> <chapter num="15" heading="Social Services to Adults"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>The purpose of the Social Services to Adults (SSTA) Program is to engage clients and their formal and informal resources while in the process of decreasing risk to the client and achieving successful client goals through identification, linkage and enhancement of client supports and resources. This includes:</text> <paragraph num="(1)"> <text>Achieving or maintaining the client’s safe living environment in the community with formal and informal supports;</text> </paragraph> <paragraph num="(2)"> <text>Achieving or maintaining self-sufficiency;</text> </paragraph> <paragraph num="(3)"> <text>Preventing or avoiding abuse, neglect, self-neglect, or exploitation;</text> </paragraph> <paragraph num="(4)"> <text>Preventing or reducing unnecessary or inappropriate institutionalization;</text> </paragraph> <paragraph num="(5)"> <text>Achieving or maintaining economic self-support; and</text> </paragraph> <paragraph num="(6)"> <text>Securing necessary and appropriate institutional care services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The program seeks to build, sustain, and augment, rather than to replace, the adult's formal or informal resources.</text> </paragraph> <paragraph num="C."> <text>SSTA targets service delivery resources to those clients most in need.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abuse” means the sustaining of any physical injury by a vulnerable adult as a result of cruel or inhumane treatment or as a result of a malicious act by any person.</text> </paragraph> <paragraph num="(2)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Adult” means a person who is 18 years old or older who does not have a minor child living with and dependent on the person.</text> </paragraph> <paragraph num="(4)"> <text>“Adult Foster Care” means a program that provides a family setting in the community for an aged adult or an adult with disabilities who requires:</text> <paragraph num="(a)"> <text>Protective oversight;</text> </paragraph> <paragraph num="(b)"> <text>Assistance with the activities of daily living; and</text> </paragraph> <paragraph num="(c)"> <text>Room and board.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Adult's representative” means a person authorized by the adult to act on the adult's behalf, or the adult's court-appointed guardian.</text> </paragraph> <paragraph num="(6)"> <text>“Aged adult” means an adult who is 65 years old or older and that adult's spouse.</text> </paragraph> <paragraph num="(7)"> <text>“Case management” means services provided to an adult which include:</text> <paragraph num="(a)"> <text>A comprehensive assessment of the adult's strengths, needs, risk level, and resources;</text> </paragraph> <paragraph num="(b)"> <text>Development of a comprehensive service plan designed to address the adult's risk level and need;</text> </paragraph> <paragraph num="(c)"> <text>Referral to and linkage with appropriate resources both within the local department and in the broader community;</text> </paragraph> <paragraph num="(d)"> <text>Provision of direct services to the adult, if called for in the service plan;</text> </paragraph> <paragraph num="(e)"> <text>Advocacy with and on behalf of the adult to obtain, access, and secure available resources and to develop additional resources when necessary; and</text> </paragraph> <paragraph num="(f)"> <text>Monitoring and evaluation of the effectiveness and efficiency of formal and informal resources used in meeting the adult's needs and ongoing assessment of whether a need for continuing services exists.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Certified Adult Residential Environment (CARE) Home” means a certified adult residential protective living environment home that provides case management services to adults with disabilities 18 years old or older, who cannot live alone primarily due to mental or physical health impairments and need assistance with activities of daily living.</text> </paragraph> <paragraph num="(9)"> <text>“Client” means an adult who is eligible for and is receiving services from the SSTA program.</text> </paragraph> <paragraph num="(10)"> <text>“Crisis intervention” means case management on an intensive basis with the goal of restabilizing the adult's life situation.</text> </paragraph> <paragraph num="(11)"> <text>“Exploitation” means any action which involves the misuse of a vulnerable adult's funds, property, or person.</text> </paragraph> <paragraph num="(12)"> <text>“Formal Resources” means professionals and/or agencies that provide services or treatment to the client.</text> </paragraph> <paragraph num="(13)"> <text>“Home Delivered Meal Service” means the preparation and delivery of meals to the homes of eligible persons to prevent institutionalization, malnutrition, and feelings of isolation. This may include personnel, equipment, supplies, and food costs.</text> </paragraph> <paragraph num="(14)"> <text>“Informal Resources” includes but is not limited to family members, neighbors, volunteers, faith-based groups and other community members who are involved with the client as a support.</text> </paragraph> <paragraph num="(15)"> <text>“Information and referral” means the brief process which includes:</text> <paragraph num="(a)"> <text>Receipt of an inquiry about or request for information or service;</text> </paragraph> <paragraph num="(b)"> <text>Provision of information; or</text> </paragraph> <paragraph num="(c)"> <text>Identification of and referral to an appropriate available resource, including providing instructions regarding the application and eligibility requirements of the resource.</text> </paragraph> </paragraph> <paragraph num="(16)"> <text>“In-Home Aide Services” means services provided to an adult with a functional disability in need of assistance with activities of daily living.</text> </paragraph> <paragraph num="(17)"> <text>“Liquid assets” means any real or personal property, possession, or valuable the adult owns individually or jointly, which can be converted to cash for support and maintenance.</text> </paragraph> <paragraph num="(18)"> <text>“Local department” means the Department of Social Services or its designee in one of the 24 Maryland jurisdictions including Baltimore City and the Baltimore and Montgomery counties Departments of Health and Human Services.</text> </paragraph> <paragraph num="(19)"> <text>Neglect.</text> <paragraph num="(a)"> <text>“Neglect” means the willful deprivation of a vulnerable adult of adequate food, clothing, essential medical treatment or habilitative therapy, shelter, or supervision.</text> </paragraph> <paragraph num="(b)"> <text>“Neglect” does not include the providing of nonmedical remedial care and treatment for the healing of injury or disease, with the consent of the vulnerable adult, recognized by State law instead of medical treatment that the vulnerable adult receives voluntarily.</text> </paragraph> </paragraph> <paragraph num="(20)"> <text>“Non-aged adult” means an adult who is 18 years old, but not yet 65 years old or older.</text> </paragraph> <paragraph num="(21)"> <text>“Program” means the Social Services to Adults program.</text> </paragraph> <paragraph num="(22)"> <text>“Self-neglect” means the inability of a vulnerable adult to perform activities of daily living or to provide the vulnerable adult with the services:</text> <paragraph num="(a)"> <text>That are necessary for the vulnerable adult's physical and mental health; and</text> </paragraph> <paragraph num="(b)"> <text>The absence of which impairs or threatens the vulnerable adult's well-being.</text> </paragraph> </paragraph> <paragraph num="(23)"> <text>“Service plan” means the written plan developed with the adult or the adult's representative which describes the goal of service, the specific services to be provided, and the method for providing the services, and which includes at least the following:</text> <paragraph num="(a)"> <text>Lists of the adult's service needs as perceived by the adult or the adult's representatives as well as by the SSTA worker;</text> </paragraph> <paragraph num="(b)"> <text>An assessment of the adult's strengths, needs, risk level and resources as these affect service needs;</text> </paragraph> <paragraph num="(c)"> <text>A plan for meeting the adult's needs, including consideration of the roles to be played by:</text> <paragraph num="(i)"> <text>The adult;</text> </paragraph> <paragraph num="(ii)"> <text>The adult's family;</text> </paragraph> <paragraph num="(iii)"> <text>The adult's friends;</text> </paragraph> <paragraph num="(iv)"> <text>Community resources; and</text> </paragraph> <paragraph num="(v)"> <text>Local department resources;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Specification of the tasks to be carried out by:</text> <paragraph num="(i)"> <text>The adult;</text> </paragraph> <paragraph num="(ii)"> <text>The adult's family or friends;</text> </paragraph> <paragraph num="(iii)"> <text>Local department staff, including the SSTA worker; and</text> </paragraph> <paragraph num="(iv)"> <text>Other agencies and resources;</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Specification of the service plan period during which the plan will be in effect;</text> </paragraph> <paragraph num="(f)"> <text>Specification of the expected frequency of contact between the SSTA worker and the adult;</text> </paragraph> <paragraph num="(g)"> <text>The schedule for redetermination of eligibility and reassessment of services; and</text> </paragraph> <paragraph num="(h)"> <text>At the time of reassessment, an evaluation of the appropriateness, the effectiveness, and the efficiency of service that have been received by the adult.</text> </paragraph> </paragraph> <paragraph num="(24)"> <text>“Vulnerable adult” means an adult who lacks the physical or mental capacity to provide for the adult's daily needs.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>An adult is eligible for SSTA if the adult:</text> <paragraph num="(1)"> <text>Is a resident of Maryland. Temporary absence from the State may not interrupt continuity of residence.</text> </paragraph> <paragraph num="(2)"> <text>Is in need of the services. Need is:</text> <paragraph num="(a)"> <text>Established if the local department determines that the program’s services will help the adult to achieve the program’s purposes;</text> </paragraph> <paragraph num="(b)"> <text>Determined by the local department staff based on information provided by the adult and other appropriate sources which may include, but need not be limited to:</text> <paragraph num="(i)"> <text>The adult’s family or friends;</text> </paragraph> <paragraph num="(ii)"> <text>Medical or mental health providers familiar with the adult; or</text> </paragraph> <paragraph num="(iii)"> <text>Resources to whom the adult is referred for assessment or evaluation purposes.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Has income that does not exceed 80 percent of the State Median Income based on individual family size as described in COMAR 07.02.04.08 and has liquid assets as described within this regulation. The following criteria apply:</text> <paragraph num="(a)"> <text>Eligibility criteria for information and referral services or crisis intervention services is provided without regard to income; and</text> </paragraph> <paragraph num="(b)"> <text>Eligibility for on-going case management services may exceed 80 percent of the State Median Income should the adult be assessed as requiring In-Home Aide Services or Adult Foster Care, except as provided in §C of this regulation, if the adult is eligible for placement in a CARE Home.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Has liquid assets that do not exceed:</text> <paragraph num="(a)"> <text>$19,999 for one individual; and</text> </paragraph> <paragraph num="(b)"> <text>$3,000 more for each additional family member.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Liquid assets include, but are not limited to:</text> <paragraph num="(a)"> <text>Checking accounts;</text> </paragraph> <paragraph num="(b)"> <text>Savings accounts;</text> </paragraph> <paragraph num="(c)"> <text>Certificates of deposit;</text> </paragraph> <paragraph num="(d)"> <text>Stocks;</text> </paragraph> <paragraph num="(e)"> <text>Bonds;</text> </paragraph> <paragraph num="(f)"> <text>Life insurance cash value in excess of $3,500 per person;</text> </paragraph> <paragraph num="(g)"> <text>Real estate or property that is not the client's primary residence;</text> </paragraph> <paragraph num="(h)"> <text>Individual retirement accounts which can be drawn on without penalty;</text> </paragraph> <paragraph num="(i)"> <text>Trust fund accounts;</text> </paragraph> <paragraph num="(j)"> <text>Annuity accounts;</text> </paragraph> <paragraph num="(k)"> <text>Income from lottery prize winnings; and</text> </paragraph> <paragraph num="(l)"> <text>Mutual fund accounts.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Agrees to receive the service and agrees to pay any fee assessed for services at the time of the initial application or during the reconsideration period.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An adult is not eligible for SSTA if the adult, or the adult’s representative, does not agree to receive the services and/or participate fully in identifying and engaging needed resources.</text> </paragraph> <paragraph num="C."> <text>An adult is not eligible for SSTA while receiving case management from the CARE program or any other case management service program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>The adult or the adult's representative shall make a referral for service to the local department in writing, by telephone, or in person.</text> </paragraph> <paragraph num="B."> <text>The local department based upon availability if staff, shall send a representative to take the application and establish the eligibility of an adult wishing to apply when the adult or the adult's representative is unable to come to the local department.</text> <paragraph num="(1)"> <text>The Department’s representative shall complete an initial assessment of the client’s risk, needs, resources, and eligibility within 10 days of receipt of referral.</text> </paragraph> <paragraph num="(2)"> <text>If the local department finds that it is faced with limited staff resources or experiences a delay in the completion of an application to establish eligibility, the client’s name shall be placed on a Client Waitlist without an assessment.</text> </paragraph> <paragraph num="(3)"> <text>After the adult is placed on the Client Waitlist without an assessment, the local department shall notify the adult or the adult’s representative in writing of the action. The written notice shall include the following:</text> <paragraph num="(a)"> <text>An explanation that, due to a lack of funding or staff, an assessment of the client’s eligibility for the program cannot be conducted by the Department at this time, and that the adult’s name will be placed on a Client Waitlist without an assessment;</text> </paragraph> <paragraph num="(b)"> <text>Information that explains that the adult will be contacted by the Department when staff is available to meet with them and discuss their eligibility and application for services;</text> </paragraph> <paragraph num="(c)"> <text>Information that directs the adult or the adult’s representative to contact the agency should the adult’s circumstances, need, risk level, or contact information changes so that their referral information can be updated;</text> </paragraph> <paragraph num="(d)"> <text>Information that specifies the regulation supporting the reason for any necessary intended agency action; and</text> </paragraph> <paragraph num="(e)"> <text>Information informing the adult that the local department shall contact the adult at least annually to ensure continued accuracy of the referral information, and that services are still needed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The adult or the adult's representative shall complete and sign an application, on a form provided by the Administration. When the request is for information and referral only, a signed application is not required. A request for information and referral service may be made in writing, by telephone, or in person by the adult or the adult's representative.</text> </paragraph> <paragraph num="D."> <text>The date of application is the date on which the local department receives the signed application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Local Department Response."> <paragraph num="A."> <text>The local department shall collect the application and determine client’s eligibility and the type of service for which the applicant is appropriate.</text> </paragraph> <paragraph num="B."> <text>After determining eligibility and program appropriateness, the local department shall notify the adult or the adult’s representative in writing of the decision. If the decision is to:</text> <paragraph num="(1)"> <text>Accept the application for service the notice shall include the facts that:</text> <paragraph num="(a)"> <text>The adult is eligible for service and which service will be provided;</text> </paragraph> <paragraph num="(b)"> <text>Type and amount of service to be provided; and</text> </paragraph> <paragraph num="(c)"> <text>The right to, and the method for, obtaining a fair hearing;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Place the client on a waitlist, the notice shall include the facts that:</text> <paragraph num="(a)"> <text>The adult is eligible for service, however, due to a lack of funding or staff, services are not available at this time and the client will be placed on a waitlist for services;</text> </paragraph> <paragraph num="(b)"> <text>Information directing the client or the client’s representative to contact the local department should the client’s need, risk level, or circumstances change; and</text> </paragraph> <paragraph num="(c)"> <text>The specific regulation supporting the reason; or</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Deny the application for service, and the notice shall include the:</text> <paragraph num="(a)"> <text>Reason for the denial;</text> </paragraph> <paragraph num="(b)"> <text>Specific regulation supporting the reason; and</text> </paragraph> <paragraph num="(c)"> <text>Right to and the method for, obtaining a fair hearing.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Service Appropriateness.</text> <paragraph num="(1)"> <text>Information and Referral service is appropriate for an adult with generally adequate coping skills and who:</text> <paragraph num="(a)"> <text>Has a question about the existence or availability of a resource in the community;</text> </paragraph> <paragraph num="(b)"> <text>Requires a service not provided by the department but with minimum assistance can use another system providing the needed service; and</text> </paragraph> <paragraph num="(c)"> <text>Has a problem and is able to make independent decisions but refuses other services from the department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Crisis Intervention service is appropriate for an adult whose normal coping patterns have failed and who:</text> <paragraph num="(a)"> <text>Is experiencing a situational change;</text> </paragraph> <paragraph num="(b)"> <text>Needs guidance in taking on a new role or achieving other adjustment; and</text> </paragraph> <paragraph num="(c)"> <text>Has at least minimal capacity for independent functioning.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Case Management service is appropriate for an adult who:</text> <paragraph num="(a)"> <text>Seeks to achieve or maintain economic self-support;</text> </paragraph> <paragraph num="(b)"> <text>Seeks to achieve or maintain self-sufficiency;</text> </paragraph> <paragraph num="(c)"> <text>Seeks assistance navigating needed service systems;</text> </paragraph> <paragraph num="(d)"> <text>Is at risk of abuse, neglect, exploitation, or self-neglect;</text> </paragraph> <paragraph num="(e)"> <text>Requires service from the local department or other resource in order to be discharged from an institution;</text> </paragraph> <paragraph num="(f)"> <text>Is discharged or released from a nursing institution has sufficient capacity for independent living and decision-making but requires service from the local department or other agency in order to secure appropriate resources to live in the community;</text> </paragraph> <paragraph num="(g)"> <text>Is experiencing a crisis, examples of which include but are not limited to adults in the following circumstances:</text> <paragraph num="(i)"> <text>Previously a recipient of community service, but no longer eligible;</text> </paragraph> <paragraph num="(ii)"> <text>Recently unemployed;</text> </paragraph> <paragraph num="(iii)"> <text>Homeless; or</text> </paragraph> <paragraph num="(iv)"> <text>Recent loss of a spouse;</text> </paragraph> </paragraph> <paragraph num="(h)"> <text>Seeks to engage and enhance involvement with formal and informal resources;</text> </paragraph> <paragraph num="(i)"> <text>Seeks to achieve successful personal outcomes; or</text> </paragraph> <paragraph num="(j)"> <text>Requires In-Home Aide Services, Adult Foster Care, or who is eligible and waiting for placement in a CARE home.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Delivery of Service."> <paragraph num="A."> <text>Information and Referral.</text> <paragraph num="(1)"> <text>When only information and referral is needed, the local department, no later than 5 working days following the request for service, shall:</text> <paragraph num="(a)"> <text>Clarify the type of information or referral which is requested, if needed; and</text> </paragraph> <paragraph num="(b)"> <text>Provide information, about availability of programs, appropriate to the request, or make a referral to an available resource, including direction regarding the application and eligibility requirement of the available resource.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When providing Information and Referral Services, the SSTA worker shall have contact with the adult or the adult’s representative as needed in order to:</text> <paragraph num="(a)"> <text>Assist the client in identifying, engaging and/or enhancing the client’s access and involvement with available formal or informal resources; and</text> </paragraph> <paragraph num="(b)"> <text>Identify and inform the local department administration staff of unmet needs or barriers to service delivery.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department may not deliver information and referral service for more than 30 days after the date of application.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Crisis Intervention.</text> <paragraph num="(1)"> <text>When crisis intervention is appropriate the local department shall:</text> <paragraph num="(a)"> <text>Begin a full assessment of the adult’s eligibility, needs, strengths, and resources by no later than the first work day following the date of application; and</text> </paragraph> <paragraph num="(b)"> <text>Establish a service plan by no later than 14 calendar days following the date of application.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>During crisis intervention services, the SSTA worker shall have face-to-face contact with the adult on at least a weekly basis in order to:</text> <paragraph num="(a)"> <text>Provide counseling and other services which the worker has agreed to provide as part of the service plan;</text> </paragraph> <paragraph num="(b)"> <text>Assist the client in accessing to available resources as required by the service plan;</text> </paragraph> <paragraph num="(c)"> <text>Monitor the effectiveness of any service to which the adult is referred or which is serving the adult;</text> </paragraph> <paragraph num="(d)"> <text>Monitor progress in achieving the goals of the service plan;</text> </paragraph> <paragraph num="(e)"> <text>Revise the service plan as needed; and</text> </paragraph> <paragraph num="(f)"> <text>Identify and inform the local department administrative staff of unmet needs or barriers to service delivery.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department may not deliver crisis intervention service for more than 60 days after the date of application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Continuing SSTA Case Management Services.</text> <paragraph num="(1)"> <text>When case management is appropriate, the local department shall:</text> <paragraph num="(a)"> <text>Begin a full assessment of the adult’s eligibility, risk level, needs, strengths, and resources by no later than 7 calendar days following the date of application. In the event that there is an indication that the adult may be institutionalized if service is not provided, the assessment shall begin no later than the first working day following the date of application.</text> </paragraph> <paragraph num="(b)"> <text>Conduct an analysis of the case no more than 90 days after acceptance of the case at Intake. This analysis is to determine whether the case will be open in Continuing Social Services to Adults, closed or assigned to the waitlist. This analysis should focus on the client’s level of risk, level of dependency on the local department, and the resources needed to support the client’s goals as stated in the Service Plan.</text> </paragraph> <paragraph num="(c)"> <text>Conduct a case analysis at the time of case reconsideration to determine whether case will be closed or whether staff resources will be committed to the case up to an additional 6 months.</text> </paragraph> <paragraph num="(d)"> <text>Conduct a case analysis at any time there is a significant change in the client’s circumstances and/or risk.</text> </paragraph> <paragraph num="(e)"> <text>Establish an individual service plan by no later than 90 calendar days following the date of application.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>During case management service, the case manager shall have contact with the adult monthly through face-to-face contact no less frequently than once every 3 months in order to:</text> <paragraph num="(a)"> <text>Provide services which the worker has agreed to provide as part of the service plan;</text> </paragraph> <paragraph num="(b)"> <text>Assist the client in identifying, obtaining and/or enhancing access and involvement with available resources as required by the service plan;</text> </paragraph> <paragraph num="(c)"> <text>Monitor the effectiveness of any service to which the client is referred or which is serving the client;</text> </paragraph> <paragraph num="(d)"> <text>Monitor progress in achieving the goals of the service plan;</text> </paragraph> <paragraph num="(e)"> <text>Revise the service plan as needed but not less than every 6 months; and</text> </paragraph> <paragraph num="(f)"> <text>Identify and inform the local department administration staff of unmet needs or barriers to service delivery.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Coordination With Other Services."> <paragraph num="A."> <text>Adult Protective Services.</text> <paragraph num="(1)"> <text>While providing the service of this program, the SSTA case manager shall be alert for indicators of abuse, neglect, exploitation, or self-neglect and, therefore, requires Adult Protective Services.</text> </paragraph> <paragraph num="(2)"> <text>If the SSTA case manager determines that indicators of abuse, neglect, or exploitation exist, the worker shall make a referral to Adult Protective Services immediately.</text> </paragraph> <paragraph num="(3)"> <text>If the SSTA case manager determines that indicators of self-neglect exist, the worker shall make a referral to Adult Protective Services if:</text> <paragraph num="(a)"> <text>The adult or the adult's representative does not agree to and cooperate with a SSTA service plan which would result in a substantial abatement of the risk due to self-neglect; or</text> </paragraph> <paragraph num="(b)"> <text>Guardianship of the Person of the adult is necessary to mitigate the risk due to self-neglect.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>When the SSTA case manager refers a SSTA client to Adult Protective Services, the case manager shall continue services to the client until Continuing Adult Protective Services has begun.</text> </paragraph> </paragraph> <paragraph num="B."> <text>In-Home Aide Services.</text> <paragraph num="(1)"> <text>When the service plan indicates that an adult needs service from the In-Home Aide Services program, the case manager shall complete a written referral to the In-Home Aide Services program. The referral shall include at least the following:</text> <paragraph num="(a)"> <text>A clear list of the specific aide services requested;</text> </paragraph> <paragraph num="(b)"> <text>An explanation of why aide service is needed and what other resources have been explored to meet the adult's need for aide service; and</text> </paragraph> <paragraph num="(c)"> <text>A statement of the specific objectives to be achieved by the aide service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the SSTA case manager reassesses the client’s service plan which includes use of In-Home Aide Services, the worker shall:</text> <paragraph num="(a)"> <text>Request from the In-Home Aide Services program staff a Progress Report outlining their evaluation of the effect and effectiveness of the aide service on the client's overall circumstances; and</text> </paragraph> <paragraph num="(b)"> <text>Notify the In-Home Aide Services program of any changes to the contents of the referral.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When the case manager determines that the adult requires immediate service from the In-Home Aide Services program in order to prevent abuse, neglect, self-neglect, exploitation, or institutional placement, the worker shall make an immediate verbal request to the In-Home Aide Services supervisor. The SSTA worker shall forward a written referral to the In-Home Aide Services supervisor within 5 working days of the verbal request for services.</text> </paragraph> <paragraph num="(4)"> <text>When the case manager is notified that service to an adult from the In-Home Aide Services program will be or has been terminated, the worker shall begin a reassessment of the adult's service needs immediately, unless the termination is the result of a service plan previously developed by the worker with the adult or the adult's representative.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Redetermination and Reassessment."> <paragraph num="A."> <text>The local department shall make a redetermination of eligibility:</text> <paragraph num="(1)"> <text>When required on the basis of information the agency has obtained about change or anticipated changes in the adult's situation;</text> </paragraph> <paragraph num="(2)"> <text>Promptly, not to exceed 30 days, after information is obtained by the local department about changes in the adult's circumstances which may make the adult ineligible; or</text> </paragraph> <paragraph num="(3)"> <text>Periodically, but not less frequently than every 6 months.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall make a reassessment of service needs:</text> <paragraph num="(1)"> <text>Whenever required because of a significant change in the adult's circumstances which may affect the type or amount of service the adult needs; or</text> </paragraph> <paragraph num="(2)"> <text>Periodically, but not less frequently than every 6 months.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A reassessment shall include, at least:</text> <paragraph num="(1)"> <text>A review of the most current service plan to determine progress towards goals;</text> </paragraph> <paragraph num="(2)"> <text>An assessment of the effectiveness and efficiency of the formal and informal resources which have provided support to the adult during the most recent service plan period and any previous period, if appropriate;</text> </paragraph> <paragraph num="(3)"> <text>A reassessment of the adult's strengths, needs, level of risk, dependency on the local department, and resources; and</text> </paragraph> <paragraph num="(4)"> <text>Development of an individualized service plan for the next service period, if the decision is that services are to continue; and</text> </paragraph> <paragraph num="(5)"> <text>Conduct a case analysis to determine whether the case will be closed or whether staff resources will be committed to the case for up to an additional 6 months, by focusing on the client’s level of risk, level of dependency on the local department and needed resources to support achievement of the client’s goals as stated in the client’s service plan.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Whenever the local department does a redetermination of eligibility, the local department shall also:</text> <paragraph num="(1)"> <text>Complete a reassessment; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the client or the client’s representative in writing of their eligibility status for services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Termination."> <paragraph num="A."> <text>The local department shall terminate the provision of SSTA when:</text> <paragraph num="(1)"> <text>The adult is no longer eligible;</text> </paragraph> <paragraph num="(2)"> <text>An eligible adult moves to the jurisdiction of another local department and a referral for service to that department is made;</text> </paragraph> <paragraph num="(3)"> <text>The adult is in need of Continuing Adult Protective Services and referral to that program is made and service has begun;</text> </paragraph> <paragraph num="(4)"> <text>Specific, measurable, time-limited goals and objectives have been reached;</text> </paragraph> <paragraph num="(5)"> <text>The case manager determines the adult no longer needs the service, or level of service currently provided;</text> </paragraph> <paragraph num="(6)"> <text>The case manager determines the service has not been effective in achieving the specific goals, objectives, and changes in the client's condition which were expected to result from the service, and that continued service is not expected to be effective;</text> </paragraph> <paragraph num="(7)"> <text>The adult requests termination;</text> </paragraph> <paragraph num="(8)"> <text>The adult has died;</text> </paragraph> <paragraph num="(9)"> <text>The adult has entered a long-term care facility;</text> </paragraph> <paragraph num="(10)"> <text>The adult, the adult's family or other informal supporters have failed to perform the tasks specified in the service plan agreement;</text> </paragraph> <paragraph num="(11)"> <text>An adult on the waiting list declines to receive SSTA;</text> </paragraph> <paragraph num="(12)"> <text>An adult exhibits uncooperative behavior, abuse, or misuse of the service; or</text> </paragraph> <paragraph num="(13)"> <text>The adult or the adult's representative refuses to accept specific time-limited goals, objectives, and recommendations of the service plan.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Whenever SSTA case management is terminated because the adult, or the adult's representative, does not agree to receive the service, the case manager shall assess and document whether a reason exists to report the case for an Adult Protective Services investigation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Waiting Lists and Ranking."> <paragraph num="A."> <text>Client Waitlist without an Assessment. The local department shall establish and enforce a procedure for governing a written waiting list for customers requesting services, if due to a lack of staff the local department is unable to assess the client’s need and eligibility for services at the time of referral.</text> </paragraph> <paragraph num="B."> <text>Client Waitlist with an Assessment.</text> <paragraph num="(1)"> <text>The local department shall establish and enforce a procedure governing a written waiting list for adults, assessed and determined eligible for services, if the local department is unable to provide SSTA based on available resources or staffing or both.</text> </paragraph> <paragraph num="(2)"> <text>SSTA case management services staff shall be provided to applicants in accordance with the local department criteria.</text> </paragraph> <paragraph num="(3)"> <text>Eligible adults shall be ranked in accordance with the local department’s established criteria which shall take into account the adult’s vulnerability, level of risk, needs and available resources.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall update the client’s ranking on the waitlist as necessary, based on reported changes in the customer’s status but not less frequently than every 6 months.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Appeals and Complaints of Discrimination."> <paragraph num="A."> <text>Appeal of the Local Department Decision. The local department shall give written notification of the right to and the procedures for, requesting and obtaining a fair hearing to each applicant or recipient of public assistance at the time of application, and whenever the local department notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate assistance. The procedures are set in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>Discrimination. The local department may not discriminate in the delivery of services as required by the nondiscrimination regulations in COMAR 07.01.03.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§4-205(a), 4-207, 5-205(a), and 5-207, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 4, 1977 (4:23 Md. R. 1729)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective November 3, 1978 (5:22 Md. R. 1672); September 7, 1979 (6:18 Md. R. 1457); July 1, 1980 (7:13 Md. R. 1272); August 17, 1981 (8:16 Md. R. 1362)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 under Community Home Care Services repealed effective July 29, 1985 (12:15 Md. R. 1510)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 adopted effective July 29, 1985 (12:15 Md. R. 1510)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 26, 1990 (17:23 Md. R. 2732)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective October 6, 1986 (13:20 Md. R. 2209); July 12, 1987 (14:14 Md. R. 1570); July 1, 1988 (15:11 Md. R. 1330); July 1, 1989 (16:12 Md. R. 1333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 repealed effective November 26, 1990 (17:23 Md. R. 2732)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.15 to 07.06.13, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08C amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11D amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.13 to COMAR 07.02.15, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective August 20, 2012 (39:16 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective April 18, 2011 (38:8 Md. R. 505)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A—C amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 repealed effective April 18, 2011 (38:8 Md. R. 505)</annotation> </annotations> </chapter> <chapter num="16" heading="Adult Protective Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>Adult Protective Services is a social services program to assist vulnerable adults who are unable to provide for their basic living needs or access necessary professional services, or protect their own interests and are subject to abuse, neglect, exploitation, or self-neglect. Service provision is normally limited to 6 months in which time risk is reduced. Adult Protective Services makes every effort to stabilize the vulnerable adult in the adult's own home within the community through community support services that reduce risk factors.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abuse” means the sustaining of any physical injury by a vulnerable adult as a result of cruel or inhumane treatment or as a result of a malicious act by a person.</text> </paragraph> <paragraph num="(2)"> <text>“Adult” means a person 18 years old or older.</text> </paragraph> <paragraph num="(3)"> <text>“Assisted living manager” means an individual who is designated by the licensee to oversee the day-to-day operation of the assisted living program.</text> </paragraph> <paragraph num="(4)"> <text>Assisted Living Program.</text> <paragraph num="(a)"> <text>“Assisted living program” means a residential or facility-based program that provides assistance in performing the activities of daily living or instrumental activities of daily living, in a way that promotes optimum dignity and independence of the individuals, such as providing:</text> <paragraph num="(i)"> <text>Housing and supportive services;</text> </paragraph> <paragraph num="(ii)"> <text>Supervision;</text> </paragraph> <paragraph num="(iii)"> <text>Personalized assistance;</text> </paragraph> <paragraph num="(iv)"> <text>Health-related services; or</text> </paragraph> <paragraph num="(v)"> <text>A combination of these services.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Assisted living program” does not include:</text> <paragraph num="(i)"> <text>A nursing home, as defined under Health-General Article, §19-301, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(ii)"> <text>A State facility, as defined under Health-General Article, §10-101, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(iii)"> <text>A program licensed or approved by the Maryland Department of Health under Health-General Article, Title 7 or Title 10, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(iv)"> <text>A hospice care program licensed by the Maryland Department of Health under Health-General Article, Title 19, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Director” means the director of the local department of social services.</text> </paragraph> <paragraph num="(6)"> <text>“Disabled person” means an adult who has been judged by a court for purposes of adult public guardianship of the person to be unable to provide for his daily needs sufficiently to protect his health or safety due to:</text> <paragraph num="(a)"> <text>A mental disability;</text> </paragraph> <paragraph num="(b)"> <text>Disease;</text> </paragraph> <paragraph num="(c)"> <text>Habitual drunkenness; or</text> </paragraph> <paragraph num="(d)"> <text>Addiction to drugs.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Emergency” means that an adult is living in conditions which present a substantial risk of death or immediate and serious physical harm to himself or others.</text> </paragraph> <paragraph num="(8)"> <text>“Exploitation” means any action which involves the misuse of a vulnerable adult's funds, property, or person.</text> </paragraph> <paragraph num="(9)"> <text>“Guardian of the person” means an individual, agency, or corporation appointed by a court to undertake certain actions in the interest of a disabled person. The guardian is authorized by the court to make responsible decisions for the disabled person about the disabled person's health care, shelter, or daily needs for food or clothing and to receive and spend money from the disabled person's assets to meet those needs.</text> </paragraph> <paragraph num="(10)"> <text>“Guardian of the property” means a person or agency appointed by the court to manage the property of a disabled person or a minor.</text> </paragraph> <paragraph num="(11)"> <text>“Law enforcement agency” means a State, county, or municipal police department, bureau, or agency.</text> </paragraph> <paragraph num="(12)"> <text>“Licensee” means the person, association, partnership, or corporation to whom the license is issued.</text> </paragraph> <paragraph num="(13)"> <text>“Local department” means the department of social services or the Montgomery County Department of Health and Human Services, in the jurisdiction where the:</text> <paragraph num="(a)"> <text>Vulnerable adult lives; or</text> </paragraph> <paragraph num="(b)"> <text>Abuse, neglect, or exploitation is alleged to have taken place.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Local State's Attorney” means the State's Attorney for the jurisdiction where the:</text> <paragraph num="(a)"> <text>Vulnerable adult lives; or</text> </paragraph> <paragraph num="(b)"> <text>Abuse, neglect, or exploitation is alleged to have taken place.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>Neglect.</text> <paragraph num="(a)"> <text>“Neglect” means the willful deprivation of a vulnerable adult of adequate food, clothing, essential medical treatment or habilitative therapy, shelter, or supervision.</text> </paragraph> <paragraph num="(b)"> <text>“Neglect” does not include the providing of nonmedical remedial care and treatment for the healing of injury or disease if the nonmedical care and treatment is recognized by State law and is done with the informed consent of the vulnerable adult.</text> </paragraph> </paragraph> <paragraph num="(16)"> <text>“Office of Health Care Quality” means the State office authorized to license and regulate quality of care in hospitals and health-related facilities in Maryland, as provided under COMAR 10.07.14.</text> </paragraph> <paragraph num="(17)"> <text>“Police officer” means a State or local officer who is authorized to make arrests as part of the officer's official duty.</text> </paragraph> <paragraph num="(18)"> <text>“Resident” means an individual 18 years old or older who requires assisted living services.</text> </paragraph> <paragraph num="(19)"> <text>“Review board” means the Adult Public Guardianship Review Board.</text> </paragraph> <paragraph num="(20)"> <text>“Self-neglect” means the inability of a vulnerable adult to perform activities of daily living or to provide the vulnerable adult with the services:</text> <paragraph num="(a)"> <text>That are necessary for the vulnerable adult's physical and mental health; and</text> </paragraph> <paragraph num="(b)"> <text>The absence of which impairs or threatens the vulnerable adult's well-being.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>“Vulnerable adult” means an adult who lacks the physical or mental capacity to provide for the adult's daily needs.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility Requirements."> <paragraph num="A."> <text>A vulnerable adult is eligible for an investigation of reports by himself or others when abuse, neglect, self-neglect, or exploitation is occurring, except in instances of abuse of a patient occurring in a:</text> <paragraph num="(1)"> <text>Mental health facility under Health-General Article, Title 10, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Facility for mentally retarded individuals under Health-General Article, Title 7, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(3)"> <text>A nursing home or hospital under Health-General Article, Title 19, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A vulnerable adult determined to be in need of and accepting services or who is under court order to receive service is eligible.</text> </paragraph> <paragraph num="C."> <text>There is no fee for Adult Protective Services, however, eligibility fees for ancillary services offered are governed by the regulations for that specific program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Report of Vulnerable Adults."> <paragraph num="A."> <text>A health practitioner, police officer, or human service worker who contacts, examines, attends or treats an alleged vulnerable adult and who has reason to believe that the adult has been subject to abuse, neglect, self-neglect, or exploitation shall notify the local department of social services.</text> </paragraph> <paragraph num="B."> <text>An individual who has reason to believe that an alleged vulnerable adult has been subjected to abuse, neglect, self-neglect, or exploitation may file a report with the local department of social services.</text> </paragraph> <paragraph num="C."> <text>The local department shall request that the report contain as much of the following information as is known to the person making the report:</text> <paragraph num="(1)"> <text>The name, age, and home address of the alleged vulnerable adult;</text> </paragraph> <paragraph num="(2)"> <text>The name and home address of the individual responsible for the care of the alleged vulnerable adult;</text> </paragraph> <paragraph num="(3)"> <text>The whereabouts of the alleged vulnerable adult;</text> </paragraph> <paragraph num="(4)"> <text>The nature of the alleged vulnerable adult's incapacity;</text> </paragraph> <paragraph num="(5)"> <text>The nature and extent of the abuse, neglect, self-neglect, or exploitation of the alleged vulnerable adult, including evidence or information available to the reporter concerning previous injury possibly resulting from abuse, neglect, self-neglect, or exploitation; and</text> </paragraph> <paragraph num="(6)"> <text>Any other information that would help to determine the:</text> <paragraph num="(a)"> <text>Cause of the suspected abuse, neglect, self-neglect, or exploitation, and</text> </paragraph> <paragraph num="(b)"> <text>Identity of any individual responsible for the abuse, neglect, self-neglect, or exploitation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall notify the individual making the report that the investigation has begun as a result of the report. Confidentiality regulations shall determine the amount and kind of information disclosed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Response to Report of a Vulnerable Adult."> <paragraph num="A."> <text>To protect the welfare of the alleged vulnerable adult the local department shall begin a thorough investigation:</text> <paragraph num="(1)"> <text>Within 5 working days after the receipt of the report of suspected abuse, neglect, self-neglect, or exploitation; or</text> </paragraph> <paragraph num="(2)"> <text>Within 24 hours after the receipt of the report of suspected abuse, neglect, self-neglect, or exploitation if the report indicates that an emergency exists.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To protect the welfare of the alleged vulnerable adult the local department shall complete an investigation:</text> <paragraph num="(1)"> <text>Within 30 days of the receipt of the report; and</text> </paragraph> <paragraph num="(2)"> <text>Within 10 days of the receipt of the report, if the report indicates that an emergency exists as described in §A(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A vulnerable adult is eligible for investigation of a report of suspected self-neglect, neglect, or exploitation when the vulnerable adult is a patient or resident in a facility identified in Regulation .03 of this chapter. The local department, when appropriate, may forward to the State Office of Aging or Office of Heath Care Quality a referral to investigate allegations received of suspected self-neglect, neglect, and exploitation within facilities identified in Regulation .03 of this chapter regarding a vulnerable adult's living environment and suspected maltreatment by facility staff.</text> </paragraph> <paragraph num="D."> <text>Report of a Resident in an Assisted Living Program.</text> <paragraph num="(1)"> <text>If emergency flex funds or local department staff are available, the local department may assist the resident with relocation to another assisted living program, upon notification by the Office of Health Care Quality, or the assisted living manager or alternative manager of the emergency removal of a resident or the emergency suspension or revocation of a facility's license.</text> </paragraph> <paragraph num="(2)"> <text>Upon completion of an investigation, the local department may send a report of the outcome of a completed investigation to the Office of Health Care Quality, the local law enforcement agency, and the State's Attorney's Office, if appropriate, or if there appears to be evidence of criminal intent to harm or exploit a vulnerable adult.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Protective Service Investigation."> <paragraph num="A."> <text>The investigation shall include:</text> <paragraph num="(1)"> <text>A face-to-face interview with the vulnerable adult; and</text> </paragraph> <paragraph num="(2)"> <text>Information gathered from the adult and collateral contacts.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The investigation shall be directed to:</text> <paragraph num="(1)"> <text>A determination of whether the individual is a vulnerable adult; and</text> </paragraph> <paragraph num="(2)"> <text>Whether there has been abuse, neglect, self-neglect, or exploitation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If there is a finding of abuse, neglect, or exploitation of a vulnerable adult, the investigation shall include information regarding:</text> <paragraph num="(1)"> <text>The nature, cause, and extent of the abuse, neglect, and exploitation; and</text> </paragraph> <paragraph num="(2)"> <text>The identity of the individual or individuals responsible for the abuse, neglect, and exploitation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The information collected shall include:</text> <paragraph num="(1)"> <text>Facts about whether the adult is unable to provide for his daily needs sufficiently to protect his health, welfare, or safety;</text> </paragraph> <paragraph num="(2)"> <text>Psycho-social factors affecting functioning of the adult;</text> </paragraph> <paragraph num="(3)"> <text>Medical factors affecting functioning of the adult; and</text> </paragraph> <paragraph num="(4)"> <text>Environmental factors affecting the adult, including housing, availability of transportation, and income.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall secure the cooperation of the vulnerable adult to the extent possible.</text> </paragraph> <paragraph num="F."> <text>The local department shall inform the referring party when the investigation begins and the name of the assigned caseworker. Except in accordance with a court order, local departments may not share information on a case unless it furthers the investigation or service provision or is required in reports to law enforcement officials.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Coordination with Law Enforcement Officials."> <paragraph num="A."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Report to the appropriate local law enforcement agency any incident of abuse, neglect, or exploitation of an alleged vulnerable adult when the possibility of a crime being committed against the alleged vulnerable adult is indicated by information provided in the initial report to the local department or by information obtained in the course of investigation; and</text> </paragraph> <paragraph num="(2)"> <text>Send to the local State's Attorney and the appropriate law enforcement agency any incident of abuse, neglect, or exploitation of an alleged vulnerable adult which was or should have been reported to the appropriate law enforcement agency as described in §A(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Each local department shall meet with the appropriate law enforcement agencies and State's Attorney's office to develop written agreements on procedures for joint investigation responsibilities and information sharing.</text> </paragraph> <paragraph num="C."> <text>A representative of the local department may contact the appropriate law enforcement agency if in the course of investigation the representative believes that an emergency exists. The representative may ask the police officer to accompany the representative and if the police officer agrees that an emergency exists, ensure that the individual is transported to an appropriate health care facility.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Coordination With Other Agencies."> <text>As appropriate, a local or State Office on Aging or local geriatric evaluation service may assist in the investigation.</text> </regulation> <regulation prefix="Regulation" num=".09" heading="Service Plan."> <paragraph num="A."> <text>The local department shall develop, record, and initiate an appropriate plan for service for each client.</text> </paragraph> <paragraph num="B."> <text>The service plan shall include the following:</text> <paragraph num="(1)"> <text>An assessment of the situation which describes the:</text> <paragraph num="(a)"> <text>Client's level of risk which means the nature and imminence of risk to the client without intervention;</text> </paragraph> <paragraph num="(b)"> <text>Client's ability to act on his own behalf which means a statement of the client's strengths and weaknesses in planning and effecting strategies to ameliorate risk;</text> </paragraph> <paragraph num="(c)"> <text>Current strengths and supports to the client; and</text> </paragraph> <paragraph num="(d)"> <text>Person or persons contributing to the client's risk by action or inaction;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A plan for intervention which directly addresses the strategies to reduce identified risk;</text> </paragraph> <paragraph num="(3)"> <text>Specific measurable objectives with an estimated time for achievement, keeping the timelines consistent with the 6-month timeframe.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Provision of Services."> <paragraph num="A."> <text>Services provided by the local department include:</text> <paragraph num="(1)"> <text>Counseling;</text> </paragraph> <paragraph num="(2)"> <text>Coordinating and facilitating the client's use of community resources including health services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The following services are available through the local department of social services directly or by purchase and may be provided when they are a part of the service plan:</text> <paragraph num="(1)"> <text>Home care and chore services as provided for in the In-Home Aide Services regulations under COMAR 07.06.12;</text> </paragraph> <paragraph num="(2)"> <text>Adult day care provided by contractual arrangement with the Maryland Department of Health and subject to that Department's regulations, limitations, and eligibility schedules;</text> </paragraph> <paragraph num="(3)"> <text>Transportation provided through the In-Home Aide Services program, or any transportation available from community resources or governmental agencies in the local subdivision;</text> </paragraph> <paragraph num="(4)"> <text>Emergency arrangement of food or shelter as available from resources such as:</text> <paragraph num="(a)"> <text>Federal, State, or local programs, or</text> </paragraph> <paragraph num="(b)"> <text>Private providers;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Provision of any recommendation, reports, or petitions concerning the adult in need of protective services to the court;</text> </paragraph> <paragraph num="(6)"> <text>Legal assistance including assistance to arrange for purchase of counsel with the vulnerable adult's own resources when the adult is not eligible for legal services from any other source.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If, after the investigation under this chapter, the director determines that the adult requires protective services, with the adult's consent the director shall provide the services.</text> </paragraph> <paragraph num="D."> <text>If the Department believes that the client is disabled and the client is unable or unwilling to accept services necessary for the client's health, safety, or well-being and there is not a less restrictive form of intervention available, the director shall petition the court for:</text> <paragraph num="(1)"> <text>An emergency order for protective services under the Estates and Trusts Article, Title 13, Subtitle 7, Annotated Code of Maryland, and Regulation .12 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>The appointment of a guardian of the person under the Estates and Trusts Article, Title 13, Subtitle 7, Annotated Code of Maryland, and Regulation .11 of this chapter; or</text> </paragraph> <paragraph num="(3)"> <text>The appointment of a guardian of the property under the Estates and Trusts Article, Title 13, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Guardianship Procedures."> <paragraph num="A."> <text>The local department shall file a petition for guardianship in the appropriate court when:</text> <paragraph num="(1)"> <text>A vulnerable adult who is a client of the Adult Protective Services program is in need of services but lacks sufficient understanding to make and communicate responsible decisions about his person because of mental disability, disease, habitual drunkenness, or addiction to drugs. The petition requires two statements from either two licensed physicians or one licensed physician and one licensed psychologist or licensed certified social worker-clinical, attesting to the nature, severity, and probable duration of any disability or condition.</text> </paragraph> <paragraph num="(2)"> <text>A less restrictive form of intervention is not available which is consistent with the vulnerable adult's welfare, safety, or condition.</text> </paragraph> <paragraph num="(3)"> <text>There is no known individual or agency already empowered to act as surrogate decision maker.</text> </paragraph> <paragraph num="(4)"> <text>There is no interested individual or agency who can or will serve as guardian. The local department shall make a thorough effort to locate such an individual or agency.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The director shall submit with any petition filed under this regulation the findings of the investigation including:</text> <paragraph num="(1)"> <text>An evaluation of the medical, psychiatric, and social factors that affect the individual's condition; and</text> </paragraph> <paragraph num="(2)"> <text>A description of recommended services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The director shall request specific powers limited to those necessary to provide for the care and safety of the adult.</text> </paragraph> <paragraph num="D."> <text>The local department shall make a thorough effort to locate an individual or agency who can or will serve as guardian.</text> </paragraph> <paragraph num="E."> <text>For adults younger than 65 years old, the director of the local department of social services, upon appointment as the court-appointed guardian of the person, may delegate responsibilities of guardianship to the director's designee, staff person or persons whose names and positions have been registered with the court prior to the guardianship proceedings.</text> </paragraph> <paragraph num="F."> <text>The local department may not request appointment of the director as guardian of property.</text> </paragraph> <paragraph num="G."> <text>The local department shall ensure that an attorney is appointed by the court to represent the alleged disabled adult if the adult is not otherwise represented.</text> </paragraph> <paragraph num="H."> <text>Office on Aging.</text> <paragraph num="(1)"> <text>When the local department of social services determines that an adult 65 years old or older is the subject of a proposed petition for guardianship, the local department shall notify the Secretary of the Department of Aging or the Secretary's designee and arrange a conference between the staff of the two agencies to give notice of the need to file for guardianship, the authority to be requested for the guardianship, a basic plan for services, and who shall file the guardianship petition.</text> </paragraph> <paragraph num="(2)"> <text>If the two agencies cannot agree, the director of the local department of social services shall:</text> <paragraph num="(a)"> <text>Consult with the Executive Director of the Social Services Administration or the Executive Director's designee;</text> </paragraph> <paragraph num="(b)"> <text>Initiate any action they agree is necessary to protect the interests of the adult; and</text> </paragraph> <paragraph num="(c)"> <text>Provide notice of the Executive Director's action to the State Program Manager for Adult Public Guardianship of the Department of Aging (including a copy of any petition and notice of any hearing dates).</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Emergency Procedures."> <paragraph num="A."> <text>Petition.</text> <paragraph num="(1)"> <text>When a local department of social services determines that the conditions set forth in Regulation .11A exist except for statements by two authorized licensed health professionals and, in addition, determines that an emergency exists, the local department shall file a petition for services to address the emergency.</text> </paragraph> <paragraph num="(2)"> <text>Whenever a local department is informed that a law enforcement officer has transported an adult to a health care facility because, from personal observation, the officer believes it is possible that the adult will suffer immediate and serious physical injury or death, the director shall within 24 hours of notification file a petition.</text> </paragraph> <paragraph num="(3)"> <text>The petition shall include a statement of the facts demonstrating that an emergency exists and that the local department has attempted without success to obtain the person's consent to services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A court order authorizing emergency services is in effect for a maximum of 144 hours. However, in accord with Estates and Trusts Article, §13-709(c)(5), Annotated Code of Maryland, the court may extend the terms of the emergency order until appointment of a guardian of the individual pursuant to Estates and Trusts Article, §13-705, Annotated Code of Maryland.</text> </paragraph> <paragraph num="C."> <text>When protective services are given on the basis of an emergency order, the temporary guardian shall file a report with the court of the services given.</text> </paragraph> <paragraph num="D."> <text>The local department of social services shall in each case of emergency services determine whether a continuing guardianship is required.</text> </paragraph> <paragraph num="E."> <text>When an emergency petition is filed on a person 65 years old or older, the local department shall advise the Secretary of Aging or the Secretary's designee or the director of the local office on aging or the director's designee of the filing so that the Secretary or the director or their assigned designees have an opportunity to attend the hearing on the petition and to develop a service plan. This notice may be given by telephone.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Redetermination and Termination."> <paragraph num="A."> <text>The local department of social services shall:</text> <paragraph num="(1)"> <text>Review the service plan and the effectiveness of the service given;</text> </paragraph> <paragraph num="(2)"> <text>Decide whether to continue the service at least every 6 months; and</text> </paragraph> <paragraph num="(3)"> <text>Decide whether to extend voluntary service beyond the initial 6 months. Extension of service is permissible with supervisory approval and specific documentation of the need to extend the service and if the criteria for termination are not met, as listed in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department of social services shall terminate services for any recipient of Adult Protective Services when:</text> <paragraph num="(1)"> <text>The goals and objectives outlined in the service plan have been attained and the adult is not at risk;</text> </paragraph> <paragraph num="(2)"> <text>The adult's service needs are not protective in nature and can be met by another local department program or a community service;</text> </paragraph> <paragraph num="(3)"> <text>The adult decides to terminate and the local department determines that there is neither sufficient risk nor evidence of incapacity to warrant court action;</text> </paragraph> <paragraph num="(4)"> <text>The adult refuses voluntary services and the court dismisses a petition to provide services or to appoint a guardian of the person;</text> </paragraph> <paragraph num="(5)"> <text>The court revokes a guardianship and the adult refuses voluntary services; or</text> </paragraph> <paragraph num="(6)"> <text>The court appoints as guardian another agency or individual and that guardian does not wish the local department to continue services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Services provided without a court order may be terminated if a recipient has moved from the local department of social services jurisdiction or is placed in a Maryland Department of Health facility for a period exceeding 30 days.</text> </paragraph> <paragraph num="D."> <text>Local Department.</text> <paragraph num="(1)"> <text>The local department may request termination of its status as guardian when the circumstances or capacity of the adult changes so that the local department determines that guardianship is no longer necessary.</text> </paragraph> <paragraph num="(2)"> <text>The local department may not justify termination of guardianship solely because a disabled adult has been placed in a licensed and regulated facility which assures the adult's needs are met (including a nursing home or State mental hospital) until the placement has continued for at least 6 months.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Written Notice.</text> <paragraph num="(1)"> <text>The local department of social services shall send a written notice of its intent to deny, reduce, suspend, or terminate services at least 10 working days before the action is taken.</text> </paragraph> <paragraph num="(2)"> <text>The notice shall include:</text> <paragraph num="(a)"> <text>The action to be taken;</text> </paragraph> <paragraph num="(b)"> <text>The reason for the action;</text> </paragraph> <paragraph num="(c)"> <text>The specific regulation supporting this action; and</text> </paragraph> <paragraph num="(d)"> <text>The right to and method for an appeal for a fair hearing.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Appeal from Local Department Decision."> <paragraph num="A."> <text>Appeals for a fair hearing and the conduct of the hearing are according to the fair hearing regulations in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>The local department shall give written and oral notification of the right to and methods of requesting and obtaining a fair hearing to each applicant for, and to each recipient of, adult protective services at application and whenever the local department notifies the applicant or recipient of any pending action that may deny, suspend, reduce, or terminate this service.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Adult Public Guardianship Review Board."> <paragraph num="A."> <text>There are one or more boards serving each subdivision for the purpose of reviewing at least semi-annually the guardianship cases which are held by any public agency. The boards are advisory to the court and make recommendations to the court to continue, modify, or terminate a guardianship. The local department shall cooperate with the Adult Public Guardianship Review Board in the review of guardianships and provide administrative support staff, office space and any reports required by the Board.</text> </paragraph> <paragraph num="B."> <text>Within 6 months following receipt of guardianship, the local department shall make a report to the Board, and shall make reports at 6-month intervals as long as the local department retains guardianship. The reports shall be made in a timely fashion to meet scheduled reviews of the Board.</text> </paragraph> <paragraph num="C."> <text>Reports to Adult Public Guardianship Review Boards shall include the:</text> <paragraph num="(1)"> <text>Present place of residence and health status of the ward;</text> </paragraph> <paragraph num="(2)"> <text>Guardian's plan for preserving and maintaining the future well-being of the ward;</text> </paragraph> <paragraph num="(3)"> <text>Need for continuation or cessation of the guardianship or for any plans in altering the powers of the guardian; and</text> </paragraph> <paragraph num="(4)"> <text>Most recent dates of contact with the ward by the director or the director's designee.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Discrimination."> <paragraph num="A."> <text>An individual in the United States may not be excluded from participating in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance on the grounds of race, color, sex, national origin, or religious and political beliefs.</text> </paragraph> <paragraph num="B."> <text>An individual acting on behalf of a vulnerable adult, who believes the vulnerable adult has been discriminated against may file a written complaint that sets forth the events and circumstances of the alleged discrimination.</text> </paragraph> <paragraph num="C."> <text>Complaints may be filed with:</text> <paragraph num="(1)"> <text>The Secretary of Human Services;</text> </paragraph> <paragraph num="(2)"> <text>The Office of Employment and Program Equity; or</text> </paragraph> <paragraph num="(3)"> <text>The Office of Civil Rights, Department of Health and Human Services, Region III, Philadelphia, Pennsylvania.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The Department shall investigate promptly and notify the complainant of its findings within 60 days.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Fraud."> <text>Suspected fraud is to be referred by the local department to the State's Attorney for a decision with regard to any necessary legal action, if the facts indicate that an individual has knowingly obtained, attempted to obtain, or aided in the obtainment of, services to which he is not entitled or which are greater than those to which he is justly entitled, by means of a willfully false statement or misrepresentation, by the willful failure to disclose to the local department a change in household or financial condition, or by impersonation or other fraudulent device.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§14-101—14-404, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 8, 1980 (7:16 Md. R. 1593)</annotation> <annotation type="History" subtype="Administrative History">Regulations .10E and .11 amended effective October 6, 1986 (13:20 Md. R. 2209)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 31, 1988 (15:22 Md. R. 2555)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective August 19, 1991 (18:16 Md. R. 1811)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective February 18, 1991 (18:3 Md. R. 302)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.16 to 07.06.14, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective October 1, 1997 (24:19 Md. R. 1334); amended permanently effective December 1, 1997 (24:24 Md. R. 1669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective January 17, 1994 (21:1 Md. R. 29)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective December 10, 2001 (28:24 Md. R. 2127)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13D, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.14 to COMAR 07.02.16, effective June, 2009</annotation> </annotations> </chapter> <chapter num="17" heading="Adult Foster Care"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>These regulations establish standards for adult foster care and procedures for enforcement of those standards. They apply to all adult foster care programs offered by local departments of social services. Adult Foster Care Programs are optional to the local departments.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Adult Foster Care” means a program that provides a family setting in the community for an aged adult or an adult with disabilities who requires:</text> <paragraph num="(a)"> <text>Protective oversight;</text> </paragraph> <paragraph num="(b)"> <text>Assistance with the activities of daily living; and</text> </paragraph> <paragraph num="(c)"> <text>Room and board.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Local department” means the department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Protective oversight” means a service of the Adult Foster Care provider which includes the following:</text> <paragraph num="(a)"> <text>Daily awareness of a foster adult's functioning and whereabouts;</text> </paragraph> <paragraph num="(b)"> <text>Crisis intervention;</text> </paragraph> <paragraph num="(c)"> <text>Supervision of medication, nutrition, and money management;</text> </paragraph> <paragraph num="(d)"> <text>Coordination of medical care services delivered in and out of the foster home; and</text> </paragraph> <paragraph num="(e)"> <text>24-hour responsibility for the foster adult's welfare while in the foster home.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for Adult Foster Care."> <paragraph num="A."> <text>The foster adult shall:</text> <paragraph num="(1)"> <text>Be 18 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Be an individual with a disability;</text> </paragraph> <paragraph num="(3)"> <text>Be able to benefit from the service;</text> </paragraph> <paragraph num="(4)"> <text>Have a need for the support and interaction of family living; and</text> </paragraph> <paragraph num="(5)"> <text>Provide a medical and behavioral health history to allow proper care and supervision.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may establish financial eligibility based on the foster adult's income or age or other factors if required by the terms of any source of funding for the local department's program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Local Department Responsibilities to the Foster Adult."> <paragraph num="A."> <text>Application Process. The local department shall:</text> <paragraph num="(1)"> <text>Accept applications from the adult, a relative, or a guardian or other representative;</text> </paragraph> <paragraph num="(2)"> <text>Determine the eligibility of applicants;</text> </paragraph> <paragraph num="(3)"> <text>Assess the applicant's needs and capacities;</text> </paragraph> <paragraph num="(4)"> <text>Decide with the applicant whether the service is appropriate;</text> </paragraph> <paragraph num="(5)"> <text>Refer the applicant to a suitable resource if the decision is that foster care is not appropriate; and</text> </paragraph> <paragraph num="(6)"> <text>Develop a service plan for each eligible applicant.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Service Plan. The service plan shall specify:</text> <paragraph num="(1)"> <text>A suitable placement approval as meeting all requirements of these regulations;</text> </paragraph> <paragraph num="(2)"> <text>Any necessary assistance with making the placement;</text> </paragraph> <paragraph num="(3)"> <text>Any supportive services needed during the placement; and</text> </paragraph> <paragraph num="(4)"> <text>The way in which the provider will be paid.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Local Department Continuing Responsibility. The local department shall:</text> <paragraph num="(1)"> <text>Maintain continuing contact with the foster adult and caregiver;</text> </paragraph> <paragraph num="(2)"> <text>Encourage relatives of the foster adult to participate in the planning and placement;</text> </paragraph> <paragraph num="(3)"> <text>Intervene if a crisis arises;</text> </paragraph> <paragraph num="(4)"> <text>Review the foster adult's case at least every 6 months and modify the service plan as necessary;</text> </paragraph> <paragraph num="(5)"> <text>Maintain a file of eligible applicants needing placement; and</text> </paragraph> <paragraph num="(6)"> <text>Maintain a file of available approved adult foster homes.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Requirements for Adult Foster Care Providers."> <text>The adult foster care provider shall:</text> <paragraph num="A."> <text>Have adequate income and financial stability to provide a reasonable standard of living for the foster family;</text> </paragraph> <paragraph num="B."> <text>Have the skills, knowledge, and ability to provide adequate care for foster adults;</text> </paragraph> <paragraph num="C."> <text>Cooperate with the local department in the enforcement of these regulations and any other program requirements;</text> </paragraph> <paragraph num="D."> <text>Communicate as needed with the local department, relatives, and community resources concerning the foster adult's condition;</text> </paragraph> <paragraph num="E."> <text>Have the maturity, patience, and warmth to respond to the foster adult's emotional needs;</text> </paragraph> <paragraph num="F."> <text>Be 21 years old or older;</text> </paragraph> <paragraph num="G."> <text>Provide for required supervision and care when the caregiver is absent from the home; and</text> </paragraph> <paragraph num="H."> <text>Provide three satisfactory non-relative character references.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Local Department Responsibility to the Provider."> <text>The local department shall:</text> <paragraph num="A."> <text>Review applications from those desiring to be considered as adult foster care providers.</text> </paragraph> <paragraph num="B."> <text>Review and approve or disapprove all applications within 90 days, after the local department has received all required documentation. If it is determined that there will be a delay in the approval or disapproval of the application, the local department shall advise the applicant, in writing, within 5 working days of the reason for the delay.</text> </paragraph> <paragraph num="C."> <text>Conduct a home study if a foster adult is already in the home when an application to be a provider is made. Due consideration is given to the importance of maintaining the home for the adult involved. If the home cannot be approved, the local department shall notify both the foster adult and the caregiver and offer them assistance to meet the standards or inform them of the possible alternatives and of the consequences of continuing in an unapproved home.</text> </paragraph> <paragraph num="D."> <text>Conduct an annual review of the foster care home and advise the caregiver in writing of continued approval or disapproval.</text> </paragraph> <paragraph num="E."> <text>Offer consultation and supportive services to caregivers.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Standards for Adult Foster Home Approval and Reapproval."> <text>The local department shall require:</text> <paragraph num="A."> <text>A written approval from the local health department of the water supply (well) and waste disposal. A home using a municipal water and sewer system may be exempt from this requirement.</text> </paragraph> <paragraph num="B."> <text>Documentation that the home meets the requirement, if any, of the local fire marshal.</text> </paragraph> <paragraph num="C."> <text>A clean, well maintained and structurally sound home. The local department may consult with a local building inspector if there is question about possible structural defects.</text> </paragraph> <paragraph num="D."> <text>Sleeping and living quarters for foster adults which have:</text> <paragraph num="(1)"> <text>Appropriate modified access for foster adults whose special physical needs require it (in most cases, foster adults require a first floor and, preferably, a ground level room);</text> </paragraph> <paragraph num="(2)"> <text>Adequate opportunity for privacy in sleeping and living quarters for each foster adult;</text> </paragraph> <paragraph num="(3)"> <text>Grab rails and other special equipment in accordance with individual needs;</text> </paragraph> <paragraph num="(4)"> <text>Storage for clothing and personal possessions, and, if possible, some of the foster adult's own furniture;</text> </paragraph> <paragraph num="(5)"> <text>Adequate protection and supervision;</text> </paragraph> <paragraph num="(6)"> <text>Accessibility to family living spaces, which the foster adults are expected to share as a part of the family's life style; and</text> </paragraph> <paragraph num="(7)"> <text>Adequate household supplies.</text> </paragraph> </paragraph> <paragraph num="E."> <text>A limit of four foster adults at a time. The local department shall assess the needs of each foster adult as well as the capacities of the provider and the home before making a placement.</text> </paragraph> <paragraph num="F."> <text>That the foster home meet requirements and be approved by the local department before taking an adult in the home.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Enforcement."> <paragraph num="A."> <text>Upon discovery of a violation of these regulations, the local department shall give the home written notice of the nature of the violation and shall set a time period, not to exceed 90 days, within which the violation is to be corrected.</text> </paragraph> <paragraph num="B."> <text>At the end of the period, if the home has failed to correct the violation, the local department shall send to all the foster adults in the home a notice that contains:</text> <paragraph num="(1)"> <text>A written description of the violation;</text> </paragraph> <paragraph num="(2)"> <text>An offer to aid in relocation to an approved home or other living arrangement;</text> </paragraph> <paragraph num="(3)"> <text>A warning that in 60 days the local department will notify the Social Security Administration of the violation and that the Social Security Administration may reduce the amount of the SSI benefits of any foster adult still in the home.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If, after the expiration of the 60-day period for relocation of the adults, the violation remains uncorrected, the local department shall notify the Social Security Administration of the violation and of the date the relocation period ended.</text> </paragraph> <paragraph num="D."> <text>The local department may not assist in the placement of a foster adult in any home not in full compliance with the standards for Adult Foster Homes approval.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Appeal."> <paragraph num="A."> <text>Appeals for a fair hearing and the conduct of the hearing are according to the fair hearing regulations in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>The local department shall give written and oral notification of the right and methods of requesting and obtaining a fair hearing to each applicant for, and to each recipient of, adult foster care services at application and whenever the local department notifies the applicant or recipient of any pending action that may deny, suspend, reduce, or terminate this service.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§4-205 and 4-207, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference, 45 CFR Part 229)</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 8, 1980 (7:16 Md. R. 1594)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.17 to 07.06.16</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed and new Regulation .02 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.16 to COMAR 07.02.17, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07E amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> </annotations> </chapter> <chapter num="18" heading="Respite Care Services"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Respite Care Program is to provide short-term, periodic and temporary care for individuals with developmental or functional disabilities in or out of their homes by qualified care workers in order to relieve the family or informal caregiver. This temporary care of the adult or child with a developmental or functional disability provides a period of rest and renewal for the family while contributing to maintaining the individual in the community, enabling the individual to live in a family or family-like environment, or assisting the individual in achieving a greater level of independence. Respite care is provided at planned intervals, in a time of crisis, or on an as-needed basis. This is not an entitlement program.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Applicant” means an individual with a developmental or functional disability, a family member, a caregiver, or an authorized representative of the individual with the disability, who is applying for respite services.</text> </paragraph> <paragraph num="(3)"> <text>“Consumer” means an individual with a developmental or functional disability, who receives respite care services.</text> </paragraph> <paragraph num="(4)"> <text>“Developmental disability” means a severe, chronic disability which:</text> <paragraph num="(a)"> <text>Is attributable to a mental or physical impairment or a combination of physical and mental impairments, including a head injury;</text> </paragraph> <paragraph num="(b)"> <text>Is manifested before an individual is 22 years old;</text> </paragraph> <paragraph num="(c)"> <text>Is likely to continue indefinitely;</text> </paragraph> <paragraph num="(d)"> <text>Results in a substantial functional limitation in three or more of the following areas of major life activity:</text> <paragraph num="(i)"> <text>Self-care;</text> </paragraph> <paragraph num="(ii)"> <text>Receptive and expressive language;</text> </paragraph> <paragraph num="(iii)"> <text>Learning;</text> </paragraph> <paragraph num="(iv)"> <text>Mobility;</text> </paragraph> <paragraph num="(v)"> <text>Self-direction;</text> </paragraph> <paragraph num="(vi)"> <text>Capacity of independent living; and</text> </paragraph> <paragraph num="(vii)"> <text>Economic self-sufficiency; and</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Reflects an individual's need for a combination and sequence of special interdisciplinary or generic care, treatment, or other services which are lifelong or of extended duration and are individually planned and coordinated.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Family” means one or more adults, with or without children, related by blood, marriage, adoption, or legal guardianship, and domestic partners residing in the same household with an individual with a developmental or functional disability.</text> </paragraph> <paragraph num="(6)"> <text>“Foster Home” means a certified Department of Human Services foster home.</text> </paragraph> <paragraph num="(7)"> <text>“Functional disability” means a severe, chronic disability which:</text> <paragraph num="(a)"> <text>Is attributable to a mental or physical impairment or combination of mental and physical impairments;</text> </paragraph> <paragraph num="(b)"> <text>Is likely to continue indefinitely;</text> </paragraph> <paragraph num="(c)"> <text>Results in substantial functional limitations in three or more of the following areas of major life activity:</text> <paragraph num="(i)"> <text>Self-care;</text> </paragraph> <paragraph num="(ii)"> <text>Receptive and expressive language;</text> </paragraph> <paragraph num="(iii)"> <text>Learning;</text> </paragraph> <paragraph num="(iv)"> <text>Mobility;</text> </paragraph> <paragraph num="(v)"> <text>Self-direction;</text> </paragraph> <paragraph num="(vi)"> <text>Capacity for independent living; and</text> </paragraph> <paragraph num="(vii)"> <text>Economic self-sufficiency; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Reflects an individual's need for a combination and sequence of special interdisciplinary or generic care, treatment, or other services which are lifelong or of extended duration and are individually planned and coordinated.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Informal caregiver" means the individual who routinely cares for the individual with a developmental or functional disability and is not compensated for the care. The informal caregiver may live in a residence other than that of the individual with the disability.</text> </paragraph> <paragraph num="(9)"> <text>“Level I care” means supervisory and personal care, and may include any or all of the following:</text> <paragraph num="(a)"> <text>Household and personal assistance services, which include light housekeeping services, chore services, assistance with meals and special diets, food preparation, dressing, shopping, escort service, writing letters, and reading to consumers; and</text> </paragraph> <paragraph num="(b)"> <text>Personal care services in accordance with the service plan.</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>“Level II care” means skilled care delivered by a licensed health care provider or a certified skilled professional.</text> </paragraph> <paragraph num="(11)"> <text>“Licensed Health Care Provider” means is an individual or an institution that provides preventive, curative, promotional or rehabilitative health care services in a systematic way to individuals, families or communities.</text> </paragraph> <paragraph num="(12)"> <text>“Local department” means the department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(13)"> <text>“Provider” means a public or private nonprofit agency or local department, which provides respite care services under a contractual agreement with, or direct grant from, the Administration or a local department.</text> </paragraph> <paragraph num="(14)"> <text>“Qualified care worker” means a person who, by training, experience, or authorization is qualified to deliver the care needed and who has been designated as such by a respite services provider or the family caregiver.</text> </paragraph> <paragraph num="(15)"> <text>“Respite care” means short-term periodic and temporary care of individuals with developmental or functional disabilities in order to temporarily relieve the family or informal caregiver.</text> </paragraph> <paragraph num="(16)"> <text>“Respite care facility” means a designated program, location, private home or center, outside of the consumer's residence, where respite care is provided.</text> </paragraph> <paragraph num="(17)"> <text>“Service statement” means a written document which records pertinent information the provider considers essential for providing respite care services, including:</text> <paragraph num="(a)"> <text>Eligibility;</text> </paragraph> <paragraph num="(b)"> <text>Amount and level of respite care services;</text> </paragraph> <paragraph num="(c)"> <text>Any fee required;</text> </paragraph> <paragraph num="(d)"> <text>Records referring the applicant to other sources for services identified as needed, but not available from the provider; and</text> </paragraph> <paragraph num="(e)"> <text>Assessment of the family's respite care needs.</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>“Subsidy” means funds available from the Administration to assist in the payment of respite care service fees, if the total income of a consumer, or the family of a consumer who is younger than 18 years old is less than 150 percent of the State's median income adjusted to family size.</text> </paragraph> <paragraph num="(19)"> <text>“Total income” means the sum of income received by the consumer, or the family of a consumer, if the consumer is under 18, and is eligible for respite care services minus medical expenses.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <paragraph num="A."> <text>Eligibility for Respite Care Services. Except as provided in §B of this regulation, the following individuals are eligible for respite care services:</text> <paragraph num="(1)"> <text>A family residing in Maryland with an individual with a developmental or functional disability;</text> </paragraph> <paragraph num="(2)"> <text>An individual in Maryland with a developmental or functional disability, who does not reside with a family or;</text> </paragraph> <paragraph num="(3)"> <text>An individual in Maryland with a developmental or functional disability living in a foster home.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Exception. Except for an individual with a developmental or functional disability living in a foster home, families or informal caregivers who receive no respite support from other public or private agencies or programs shall have priority in receiving DHS respite care services funding.</text> </paragraph> <paragraph num="C."> <text>Eligibility for Subsidy.</text> <paragraph num="(1)"> <text>A family or an individual with a developmental or functional disability eligible for respite care services may be eligible for a subsidy if the family's or the individual with the disability's total income is less than or equal to 150 percent of the State's median income adjusted to family size.</text> </paragraph> <paragraph num="(2)"> <text>If the family's or the individual with the developmental or functional disability's annual income equals or exceeds 150 percent of the State's median income, the family or individual with a disability pays the full fee for care.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>An applicant seeking respite care services shall apply to the provider of the services. If the local department does not provide the services, it shall refer the applicant to the DHS respite care provider in their area or to another appropriate provider. The provider shall inform the applicant about the eligibility requirements, rights, and obligations under the program. The applicant shall complete the application on a form approved by the Administration. The completed application shall include:</text> <paragraph num="(1)"> <text>The date of application;</text> </paragraph> <paragraph num="(2)"> <text>The name of the individual with the developmental or functional disability;</text> </paragraph> <paragraph num="(3)"> <text>The address of the applicant, and phone number, if any, of the nearest phone for emergencies;</text> </paragraph> <paragraph num="(4)"> <text>The name and address of the informal caregiver;</text> </paragraph> <paragraph num="(5)"> <text>The school or day program in current use by the individual with the developmental or functional disability;</text> </paragraph> <paragraph num="(6)"> <text>The living arrangement of the applicant, including information about the household composition;</text> </paragraph> <paragraph num="(7)"> <text>Other current state or county services used by the consumer;</text> </paragraph> <paragraph num="(8)"> <text>The amount and source of total income;</text> </paragraph> <paragraph num="(9)"> <text>Medical or psychological information by a licensed health care provider which enables the respite care provider agency to determine that the applicant is an individual with a developmental or functional disability and the type and level of care needed;</text> </paragraph> <paragraph num="(10)"> <text>The name, address, telephone number, and relationship of the applicant to the individual with the developmental or functional disability; and</text> </paragraph> <paragraph num="(11)"> <text>Authorization for the release of medical and psychological information.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice to Applicant.</text> <paragraph num="(1)"> <text>Within 30 days after receipt of the application the provider shall notify the applicant in writing that the application is incomplete, has been accepted, or has been denied.</text> </paragraph> <paragraph num="(2)"> <text>If the application is incomplete, the notice shall state:</text> <paragraph num="(a)"> <text>The parts of the application which have not been completed; and</text> </paragraph> <paragraph num="(b)"> <text>That if the application is not completed within 30 days, the provider is required to deny the application.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the application is accepted, the notice shall state:</text> <paragraph num="(a)"> <text>The amount of services to be delivered;</text> </paragraph> <paragraph num="(b)"> <text>The type and level of service to be delivered;</text> </paragraph> <paragraph num="(c)"> <text>The schedule for use of the service;</text> </paragraph> <paragraph num="(d)"> <text>The amount of any fee to be paid;</text> </paragraph> <paragraph num="(e)"> <text>That eligibility and financial status are redetermined if a change occurs that might affect the eligibility or financial status, and at least every 12 months;</text> </paragraph> <paragraph num="(f)"> <text>That the service statement is reviewed and amended if a change occurs, and at least every 12 months; and</text> </paragraph> <paragraph num="(g)"> <text>The right to, and method for, obtaining a fair hearing.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the applicant is denied, the notice shall state the:</text> <paragraph num="(a)"> <text>Reason for denial;</text> </paragraph> <paragraph num="(b)"> <text>Specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(c)"> <text>The right to, and method for, obtaining a fair hearing.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The provider shall deny the application if:</text> <paragraph num="(1)"> <text>The medical or psychological information does not indicate that the applicant is an individual with a developmental or functional disability, or is a family member or informal caregiver of a person with a developmental or functional disability;</text> </paragraph> <paragraph num="(2)"> <text>The application remains incomplete 30 days after notice to the applicant under §B(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Respite care services may be provided for an individual with a developmental or functional disability in a crisis situation before completing the application, at the discretion of the provider.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Application for Subsidy."> <paragraph num="A."> <text>If the total income is less than or equal to 150 percent of the State's median income adjusted to family size, the applicant may be eligible for a subsidy.</text> </paragraph> <paragraph num="B."> <text>Income amounts are included in the total income only if they are regular and ongoing. One-time payments such as gifts or income tax refunds are not included. The total income includes items deducted from salaries and wages such as withholding taxes or social security.</text> </paragraph> <paragraph num="C."> <text>Medical Expenses. Medical expenses are deducted from total income if the medical expenses are:</text> <paragraph num="(1)"> <text>Related exclusively to the expenses of the individual with the developmental or functional disability, such as prosthetic devices, but not expenses which would apply to other members of the applicant's household, such as cold remedies;</text> </paragraph> <paragraph num="(2)"> <text>Documented as paid by a valid receipt;</text> </paragraph> <paragraph num="(3)"> <text>Not covered by any insurance or other payment coverage; and</text> </paragraph> <paragraph num="(4)"> <text>Calculated for the preceding 12 months.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Payment Rate for Subsidized Services."> <paragraph num="A."> <text>For paid care workers, the hourly pay rate is set and published by the Administration.</text> </paragraph> <paragraph num="B."> <text>The pay rate for a day of respite care is 10 times the hourly rate paid.</text> </paragraph> <paragraph num="C."> <text>When more than one individual with a developmental or functional disability requires care in the same household, payments and fees are 1/2 the set rate for each additional individual with a disability in the household, in addition to the full rate for the initial individual.</text> </paragraph> <paragraph num="D."> <text>The income of the consumer determines the amount of the subsidy the consumer may receive. A sliding fee scale based on family income is established and published by the Administration.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Delivery of Respite Care Service."> <paragraph num="A."> <text>Care Record. If an application is accepted, the provider shall develop and maintain a care record for each recipient of the service. The care record includes the:</text> <paragraph num="(1)"> <text>Completed application;</text> </paragraph> <paragraph num="(2)"> <text>Service plan;</text> </paragraph> <paragraph num="(3)"> <text>Records of each redetermination and reconsideration;</text> </paragraph> <paragraph num="(4)"> <text>Records of termination and disposition of the case; and</text> </paragraph> <paragraph num="(5)"> <text>Records of service delivery.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Level of Care. The levels of care are:</text> <paragraph num="(1)"> <text>Level I care; and</text> </paragraph> <paragraph num="(2)"> <text>Level II care.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Method of Delivery. Respite care services may be delivered either in the residence of the individual with the developmental or functional disability or in a respite care facility.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Limitations."> <paragraph num="A."> <text>Respite care services, within one State fiscal year, are available as follows:</text> <paragraph num="(1)"> <text>On an hourly basis, up to a total of 24 hours of care provided in periods of less than 10 hours in any 24-hour period; and</text> </paragraph> <paragraph num="(2)"> <text>On a daily basis, up to 14 days of care with 1 day being not fewer than 10, or more than 24 hours in any 24-hour period.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An unused day of care may be converted into hours, with 1 day equal to 10 hours.</text> </paragraph> <paragraph num="C."> <text>Respite care services may not be used to substitute for routine paid attendant care.</text> </paragraph> <paragraph num="D."> <text>Qualified care workers may care for individuals in the household other than the individual with a developmental or functional disability, only if the provider determines that such an arrangement will not compromise the quality of care received by the individual with the disability. The number of individuals cared for may not exceed a total of five and any financial arrangements for household members without a developmental or functional disability may not include respite care subsidy funds.</text> </paragraph> <paragraph num="E."> <text>Respite care services may not be provided if:</text> <paragraph num="(1)"> <text>A subsidy is required and all provider funds have been expended or obligated;</text> </paragraph> <paragraph num="(2)"> <text>All care worker time has been committed; and</text> </paragraph> <paragraph num="(3)"> <text>All the consumer’s eligible hours have been exhausted.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Respite care services may not be provided by anyone living in the same household as the consumer.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Redetermination and Reconsideration."> <paragraph num="A."> <text>A redetermination of eligibility for respite care service and subsidy, and reconsideration of the service statement is required:</text> <paragraph num="(1)"> <text>If a change occurs which affects eligibility or the need for service; and</text> </paragraph> <paragraph num="(2)"> <text>At least every 12 months.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The provider shall document in the care record the determination and reconsideration and include:</text> <paragraph num="(1)"> <text>The current living arrangements;</text> </paragraph> <paragraph num="(2)"> <text>A written statement of subsidy status, and the amount and type of services for which the family is eligible; and</text> </paragraph> <paragraph num="(3)"> <text>Any necessary revisions to the service statement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Termination."> <paragraph num="A."> <text>The provider shall terminate services if:</text> <paragraph num="(1)"> <text>The provider and consumer agree that the respite care service does not meet the needs identified in the service statement;</text> </paragraph> <paragraph num="(2)"> <text>Requested by the consumer;</text> </paragraph> <paragraph num="(3)"> <text>The applicant, consumer or informal caregiver has provided fraudulent information, inappropriate information or withheld information impacting the eligibility for service or misused the subsidy;</text> </paragraph> <paragraph num="(4)"> <text>The consumer has moved from the area served by the provider;</text> </paragraph> <paragraph num="(5)"> <text>The consumer cannot be located by the provider at the time of redetermination; or</text> </paragraph> <paragraph num="(6)"> <text>The individual with a developmental or functional disability moves into a supervised or protected living situation under the administration of a public or private agency other than a foster home.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the provider terminates services, the provider shall send a notice to the consumer that includes the:</text> <paragraph num="(1)"> <text>Reason for the termination;</text> </paragraph> <paragraph num="(2)"> <text>Specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(3)"> <text>Right to, and the method for obtaining, a fair hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Appeal Rights."> <text>Each applicant for or a consumer of services, or an individual acting on behalf of an applicant or consumer, may appeal the denial, reduction, or termination of a service, or failure to act upon a request for service with reasonable promptness to the Hearings Unit of the Social Services Administration. The requirements and procedures in COMAR 07.01.04 apply.</text> </regulation> <regulation prefix="Regulation" num=".12" heading="Qualification of Care Workers."> <paragraph num="A."> <text>Qualification of care workers is done by the providers using a form approved by the Administration. The minimum requirements for a qualified care worker are:</text> <paragraph num="(1)"> <text>18 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Education sufficient to enable the worker to deliver the care needed;</text> </paragraph> <paragraph num="(3)"> <text>Personal characteristics that are needed to deliver care to an individual with a developmental or functional disability;</text> </paragraph> <paragraph num="(4)"> <text>Training or experience necessary to enable the person to deliver the care needed as evidenced by a training certificate or designation by the provider or consumer based on experience; and</text> </paragraph> <paragraph num="(5)"> <text>Good physical and mental health, as documented by a licensed health care provider.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The provider shall report to the Administration the methods used to ensure that the care workers are qualified to deliver the care required.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Approval of a Respite Care Home."> <paragraph num="A."> <text>Approval of a respite care home is made by the provider, including the determination of the number of individuals with developmental or functional disabilities who may be cared for at one time in the home.</text> </paragraph> <paragraph num="B."> <text>The minimum requirements for a location to be approved as a respite care home are:</text> <paragraph num="(1)"> <text>Physical accessibility for the individual with the developmental or functional disability;</text> </paragraph> <paragraph num="(2)"> <text>Hot and cold running water;</text> </paragraph> <paragraph num="(3)"> <text>Functioning smoke detectors;</text> </paragraph> <paragraph num="(4)"> <text>Operable telephones;</text> </paragraph> <paragraph num="(5)"> <text>Inside bathroom facilities that are in good working condition;</text> </paragraph> <paragraph num="(6)"> <text>Sewage disposal and drinking water that meets local codes;</text> </paragraph> <paragraph num="(7)"> <text>Operable and safe heating and cooling systems;</text> </paragraph> <paragraph num="(8)"> <text>Operable refrigerator and stove;</text> </paragraph> <paragraph num="(9)"> <text>Food storage space protected against invasion of rodents, insects, dust, water leakage, and other sources of contamination;</text> </paragraph> <paragraph num="(10)"> <text>Furniture, including a separate bed and any special equipment adequate for the comfort and safety of the individual with the developmental or functional disability; and</text> </paragraph> <paragraph num="(11)"> <text>Satisfactory performance on a health and fire safety checklist established by the Administration.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Respite care facilities other than a home shall maintain licensure as appropriate.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Reporting Requirements."> <paragraph num="A."> <text>The providers shall submit reports and accounts as required by the Administration.</text> </paragraph> <paragraph num="B."> <text>The provider shall use generally accepted methods of accounting.</text> </paragraph> <paragraph num="C."> <text>The provider shall make the accounts and records available to representatives of the Administration and other State or federal staff authorized to inspect the records of the provider at reasonable times, upon written request from the Administration.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, Title 7, Subtitle 2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 6, 1985 (12:9 Md. R. 809)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective March 7, 1988 (15:5 Md. R. 616)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.06 to COMAR 07.06.11, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.15 repealed and new Regulations .01—.14 adopted effective December 24, 2001 (28:25 Md. R. 2189)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.11 to COMAR 07.02.18, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 10, 2017 (44:7 Md. R. 353)</annotation> </annotations> </chapter> <chapter num="19" heading="Certified Adult Residential Environment (CARE) Program"> <regulation prefix="Regulation" num=".01" heading="Scope and Purpose."> <text>The Certified Adult Residential Environment (CARE) Program, also known as Project Home, is a voluntary program that:</text> <paragraph num="A."> <text>Develops, certifies, and monitors protective CARE housing for individuals with disabilities;</text> </paragraph> <paragraph num="B."> <text>Provides case management services to residents living in CARE housing; and</text> </paragraph> <paragraph num="C."> <text>Provides a long-term or permanent housing setting for a stable population of individuals with disabilities using an Adult Foster Family Model of Care and is not a tenant/landlord housing arrangement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Adult Foster Family Model of Care” means a program of care where:</text> <paragraph num="(a)"> <text>An adult with a disability is cared for as a member of the care provider's family;</text> </paragraph> <paragraph num="(b)"> <text>Care is provided in the provider's home; and</text> </paragraph> <paragraph num="(c)"> <text>The provider functions as the resident's family as specified in Regulation .10 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Adult Protective Services (APS)” means the program under COMAR 07.06.14 which protects vulnerable adults who are subject to abuse, neglect, exploitation, or self-neglect.</text> </paragraph> <paragraph num="(4)"> <text>“Behavioral health impairment” means a substance abuse, mental health or addictive disorder or a combination of these disorders.</text> </paragraph> <paragraph num="(5)"> <text>CARE Home.</text> <paragraph num="(a)"> <text>“CARE home” means a certified adult residential environment home that provides a resident with a supportive housing arrangement, help in accessing community resources, and protective oversight.</text> </paragraph> <paragraph num="(b)"> <text>“CARE home” includes a:</text> <paragraph num="(i)"> <text>Private home which is the provider's residence, 24 hours a day, 7 days a week and serves a maximum of four residents;</text> </paragraph> <paragraph num="(ii)"> <text>Supervised home which is not the provider's residence but may have live-in staff and serves not more than four residents, if certified prior to January 1, 2007; or</text> </paragraph> <paragraph num="(iii)"> <text>Group home which may be the provider's residence, may have live-in staff, and serves five to eight residents, if certified prior to January 1, 2007.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Case manager” means a local department of social services social worker or family services caseworker who provides a range of services that includes:</text> <paragraph num="(a)"> <text>Assessing the resident's needs;</text> </paragraph> <paragraph num="(b)"> <text>Defining goals with the resident;</text> </paragraph> <paragraph num="(c)"> <text>Planning for and linking the resident to needed services and resources;</text> </paragraph> <paragraph num="(d)"> <text>Monitoring the delivery of services; and</text> </paragraph> <paragraph num="(e)"> <text>Advocating for the development and delivery of service to the resident.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Individual with a disability” means an individual who is 18 years old or older and has a physical, medical, or behavioral health impairment which:</text> <paragraph num="(a)"> <text>Prevents the individual from carrying out the necessary tasks of independent living; and</text> </paragraph> <paragraph num="(b)"> <text>Is not so severe or complex as to require specialized professional intervention from the CARE provider.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Institutionalized individual” means an inpatient at a psychiatric hospital, rehabilitation hospital, nursing home, or similar setting.</text> </paragraph> <paragraph num="(9)"> <text>“Licensed Health Care Provider” has the same meaning as Health Occupations Article, §4-301, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>“Linking” means the process of referring a resident to a specific service as part of a plan to meet the resident's needs and ensuring service delivery.</text> </paragraph> <paragraph num="(11)"> <text>“Local department” means the department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(12)"> <text>“Protective oversight” means a service of the CARE provider which includes the following:</text> <paragraph num="(a)"> <text>Daily awareness of the resident's functioning and whereabouts;</text> </paragraph> <paragraph num="(b)"> <text>Requests to appropriate professionals for help in responding to an emergency situation;</text> </paragraph> <paragraph num="(c)"> <text>Supervision of teaching and assisting with activities of daily living for a resident;</text> </paragraph> <paragraph num="(d)"> <text>Provision of supportive services to a resident as defined in the resident's Individualized Service Plan Agreement; and</text> </paragraph> <paragraph num="(e)"> <text>Encouragement of a resident toward independence and appropriate activity to facilitate the resident's ability to plan and make decisions.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>Provider.</text> <paragraph num="(a)"> <text>“Provider” means the individual whom a local department certifies for operation of a CARE home. A Provider is not considered an employee of the local department.</text> </paragraph> <paragraph num="(b)"> <text>A provider may not accept payment for care of a resident other than that allowed in COMAR 07.03.07 as a reimbursement for the cost of care or any supplement established by federal, State, or local government.</text> </paragraph> <paragraph num="(c)"> <text>A provider functions as a caregiver in an adult foster family model of care.</text> </paragraph> <paragraph num="(d)"> <text>“Provider” does not mean the provider of:</text> <paragraph num="(i)"> <text>Psychiatric treatment; or</text> </paragraph> <paragraph num="(ii)"> <text>Specialized professional intervention.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Public Assistance to Adults (PAA)” means the funding to help cover the cost of the CARE placement for eligible individuals as specified under COMAR 07.03.07.</text> </paragraph> <paragraph num="(15)"> <text>“Relative” means a spouse, parent, son, daughter, grandparent, grandchild, stepparent, stepchild, brother, or sister, domestic partner or anyone who is related to an individual by blood, adoption, or marriage.</text> </paragraph> <paragraph num="(16)"> <text>“Resident” means an individual who:</text> <paragraph num="(a)"> <text>Resides in a CARE home;</text> </paragraph> <paragraph num="(b)"> <text>Requires the services of a CARE home; and</text> </paragraph> <paragraph num="(c)"> <text>Is not a relative of the provider.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Resident of Maryland” means an individual who at the time of application is physically present in the State, and has no immediate plans to leave Maryland for residence in another state.</text> </paragraph> <paragraph num="(18)"> <text>“Individualized service plan agreement” means a written plan which describes:</text> <paragraph num="(a)"> <text>A resident's service goals; and</text> </paragraph> <paragraph num="(b)"> <text>The provider's services for the resident and method of providing the services.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Service slot” means the resources, including funding and case management capacity, necessary to provide residential services for an individual with disabilities in a CARE home.</text> </paragraph> <paragraph num="(20)"> <text>“Service team” means the case manager, provider, resident, and representatives of other agencies and disciplines who have a role in providing services to the resident.</text> </paragraph> <paragraph num="(21)"> <text>“Specialized professional intervention” means health, nursing, social, psychological, or psychiatric services provided by an individual licensed in his or her profession by this State or another state.</text> </paragraph> <paragraph num="(22)"> <text>“Supportive housing arrangement” in an adult foster family model of care means a housing arrangement that provides an individual with:</text> <paragraph num="(a)"> <text>Room and board;</text> </paragraph> <paragraph num="(b)"> <text>Assistance with the activities of daily living that are fundamental for self care (such as bathing, dressing, and eating) or instrumental activities of daily living that are not necessary for fundamental functioning (such as preparing meals, grocery shopping, and managing money);</text> </paragraph> <paragraph num="(c)"> <text>Protective oversight; and</text> </paragraph> <paragraph num="(d)"> <text>Assistance with medication administration, which means a client having the ability to take medication at the correct time, in the correct route, and in the correct dosage as prescribed by an authorized prescriber with the support of a provider or provider backup who can offer physical assistance and reminders.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for CARE Services."> <paragraph num="A."> <text>An individual is eligible for CARE services if the individual:</text> <paragraph num="(1)"> <text>Is a resident of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Is an individual with a disability;</text> </paragraph> <paragraph num="(3)"> <text>Is 18 years old or older;</text> </paragraph> <paragraph num="(4)"> <text>Has no appropriate and willing relative who will provide a community placement;</text> </paragraph> <paragraph num="(5)"> <text>Does not require the provider to take responsibility for services beyond the capacity of the CARE program's adult foster care model of housing, including health services, treatment regimens, and interventions that require specialized professional intervention;</text> </paragraph> <paragraph num="(6)"> <text>Needs the CARE services provided in the CARE home;</text> </paragraph> <paragraph num="(7)"> <text>Agrees to pay the cost of placement from personal resources or through public assistance;</text> </paragraph> <paragraph num="(8)"> <text>Is not a relative of the provider; and</text> </paragraph> <paragraph num="(9)"> <text>Does not pose a risk or danger to him or herself and/or others.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Fee Consideration.</text> <paragraph num="(1)"> <text>Case management service is available without regard to income for a resident placed by the CARE program.</text> </paragraph> <paragraph num="(2)"> <text>A resident's income may determine whether the resident will be charged for certain supportive services provided or purchased by the local department.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application for Services."> <paragraph num="A."> <text>The local department shall screen an applicant's completed application for CARE services on forms prescribed by the Administration. A complete application comprises the following information:</text> <paragraph num="(1)"> <text>A completed Project Home application form.</text> </paragraph> <paragraph num="(2)"> <text>A health history and the applicant's most recent health assessments; and</text> </paragraph> <paragraph num="(3)"> <text>Consent forms signed by the applicant for the release of information to the local department by:</text> <paragraph num="(a)"> <text>Appropriate health professionals; and</text> </paragraph> <paragraph num="(b)"> <text>Legitimate sources of financial information.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If the applicant has been found not eligible, the local department shall send written notice to the applicant which shall include the reason for the decision.</text> </paragraph> <paragraph num="C."> <text>If a service slot is not available for an eligible applicant, the local department shall:</text> <paragraph num="(1)"> <text>Rank the applicant according to §E(1) of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the applicant in writing within 30 days of receipt of the complete application that the applicant:</text> <paragraph num="(a)"> <text>Has been placed on a waiting list; and</text> </paragraph> <paragraph num="(b)"> <text>May be eligible for referral to other services through the local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If an applicant is found eligible and a service slot is available the local department shall assign a case manager to:</text> <paragraph num="(1)"> <text>Complete a comprehensive assessment of the applicant's capacities and needs in a community living situation;</text> </paragraph> <paragraph num="(2)"> <text>Establish the level of care required by the applicant by considering the following characteristics of the applicant:</text> <paragraph num="(a)"> <text>Illnesses and disabilities which may require medical or corrective treatment;</text> </paragraph> <paragraph num="(b)"> <text>Ability to perform physical self-maintenance activities;</text> </paragraph> <paragraph num="(c)"> <text>Ability to perform basic activities of daily life; and</text> </paragraph> <paragraph num="(d)"> <text>Level of cognitive functioning, emotional and behavioral controls, and social competence;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Determine the amount of income and other resources available to pay for placement;</text> </paragraph> <paragraph num="(4)"> <text>Determine the availability of an appropriate CARE home;</text> </paragraph> <paragraph num="(5)"> <text>Decide with the applicant whether CARE service is appropriate;</text> </paragraph> <paragraph num="(6)"> <text>Send a written notice to the applicant, within 30 days of the case manager's assignment of the case, of the application decision which shall include:</text> <paragraph num="(a)"> <text>For acceptance:</text> <paragraph num="(i)"> <text>Decision;</text> </paragraph> <paragraph num="(ii)"> <text>Reason for the decision;</text> </paragraph> <paragraph num="(iii)"> <text>Level of care to be provided;</text> </paragraph> <paragraph num="(iv)"> <text>Fact that an appropriate CARE home is or is not available, or that the applicant agreed that the local department shall seek a placement for the applicant in another jurisdiction; and</text> </paragraph> <paragraph num="(v)"> <text>The resident's right to appeal any part of the decision as provided in COMAR 07.01.04, and the method for obtaining a fair hearing; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For denial:</text> <paragraph num="(i)"> <text>Decision;</text> </paragraph> <paragraph num="(ii)"> <text>Reason for the decision;</text> </paragraph> <paragraph num="(iii)"> <text>Specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(iv)"> <text>Applicant's right to appeal the decision as provided in COMAR 07.01.04 and the method for obtaining a fair hearing; and</text> </paragraph> </paragraph> </paragraph> <paragraph num="(7)"> <text>If the local department is unable to place an eligible applicant, refer to §E(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Priority for Service.</text> <paragraph num="(1)"> <text>Based on the applicant's situation at the time of application, an applicant is ranked on the following descending point system:</text> <paragraph num="(a)"> <text>Applicant is in an abusive situation, or is under public guardianship (15 points);</text> </paragraph> <paragraph num="(b)"> <text>Applicant is at high risk of institutional placement or continued institutional placement without supervised housing (15 points);</text> </paragraph> <paragraph num="(c)"> <text>Relative caregiver is 60 years old or older (15 points);</text> </paragraph> <paragraph num="(d)"> <text>Applicant is dependent on an unreliable or overburdened caregiver for daily needs (10 points);</text> </paragraph> <paragraph num="(e)"> <text>Applicant is homeless or facing homelessness and is unable to use independent housing (10 points);</text> </paragraph> <paragraph num="(f)"> <text>Relative caregiver suffers from a physical or mental disability that is a barrier to caring for the applicant or the caregiver is caring for another disabled family member (10 points);</text> </paragraph> <paragraph num="(g)"> <text>Applicant's income is below the poverty level (10 points);</text> </paragraph> <paragraph num="(h)"> <text>Applicant is lacking family or community supports necessary for coping with daily living (5 points);</text> </paragraph> <paragraph num="(i)"> <text>Applicant is a recipient of Supplemental Security Income (SSI) (5 points); or</text> </paragraph> <paragraph num="(j)"> <text>Applicant's income is below the State median income as specified in COMAR 07.02.04.08 (5 points).</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Applicants who have equal points under §E(1) of this regulation and are equally appropriate for an available slot shall be offered service in the order in which the local department received the applications for service.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Delivery of CARE Services by the Case Manager."> <paragraph num="A."> <text>Selection of a CARE Home.</text> <paragraph num="(1)"> <text>The case manager shall identify an appropriate CARE home and, with the applicant and the provider, make a placement plan.</text> </paragraph> <paragraph num="(2)"> <text>The selection of an appropriate CARE home shall include consideration of the following:</text> <paragraph num="(a)"> <text>The possibility of a same room assignment for both spouses if both require CARE services;</text> </paragraph> <paragraph num="(b)"> <text>Whether the CARE home can accommodate the needs of the applicant;</text> </paragraph> <paragraph num="(c)"> <text>The location of the CARE home, and whether the CARE home is in:</text> <paragraph num="(i)"> <text>The geographic area requested by the applicant;</text> </paragraph> <paragraph num="(ii)"> <text>The community where the applicant has established supports; or</text> </paragraph> <paragraph num="(iii)"> <text>A community which can provide access to specialized resources that the applicant wants or needs; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Whether the care available from the provider is:</text> <paragraph num="(i)"> <text>Sufficient to supervise the resident; and</text> </paragraph> <paragraph num="(ii)"> <text>The least restrictive setting which meets the resident's needs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the CARE home is located outside the jurisdiction served by the local department:</text> <paragraph num="(a)"> <text>The local department in the jurisdiction where the home is located shall assign a case manager; and</text> </paragraph> <paragraph num="(b)"> <text>The new case manager shall work cooperatively with the original case manager to serve the applicant until:</text> <paragraph num="(i)"> <text>Placement is made; and</text> </paragraph> <paragraph num="(ii)"> <text>The case is transferred to the local department in the jurisdiction where the home is located.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Completed Application for Public Assistance to Adults (PAA). The case manager shall:</text> <paragraph num="(1)"> <text>If needed, ensure that an application for PAA is made by, or on behalf of, the applicant;</text> </paragraph> <paragraph num="(2)"> <text>Provide confirmation to the local department PAA worker of the placement plan including date, address of CARE home, and level of care; and</text> </paragraph> <paragraph num="(3)"> <text>Obtain a decision on eligibility for assistance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Development of an Individualized Service Plan Agreement. The case manager, in consultation with the resident and service team, shall develop a service plan which includes the following:</text> <paragraph num="(1)"> <text>The specific goals to be accomplished by the resident;</text> </paragraph> <paragraph num="(2)"> <text>A list of the services needed to meet the goals as determined by the resident, the case manager, provider, and the service team;</text> </paragraph> <paragraph num="(3)"> <text>The specific plan for completing the tasks to meet the service needs of the resident, including identifying the individual, either the service team member or the resident, who will perform the task;</text> </paragraph> <paragraph num="(4)"> <text>A time line for completing tasks;</text> </paragraph> <paragraph num="(5)"> <text>The expected frequency of contact between the case manager and the resident; and</text> </paragraph> <paragraph num="(6)"> <text>The schedule for the local department to:</text> <paragraph num="(a)"> <text>Monitor the delivery of service;</text> </paragraph> <paragraph num="(b)"> <text>Redetermine eligibility for service; and</text> </paragraph> <paragraph num="(c)"> <text>Reassess the resident's needs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Facilitation of Placement. Before placing the applicant in the CARE home, the case manager shall establish a residential agreement with the applicant and provider which shall determine the:</text> <paragraph num="(1)"> <text>Method and amount of payment;</text> </paragraph> <paragraph num="(2)"> <text>Level and type of service to be provided by the CARE home; and</text> </paragraph> <paragraph num="(3)"> <text>Provider's specific house rules.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Facilitation of Agency Linkage. The case manager shall:</text> <paragraph num="(1)"> <text>Complete referrals to services specified in the individualized service plan agreement following the resident's placement in the CARE home; and</text> </paragraph> <paragraph num="(2)"> <text>Follow-up on referrals as needed, until the delivery of service begins.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Monitoring the Implementation of the Individualized Service Plan Agreement. The case manager, with the resident, shall monitor the service plan through contact with the provider and others providing services, to ensure delivery and coordination of services and activities as specified in the service plan.</text> </paragraph> <paragraph num="G."> <text>Reconsideration of the Individualized Service Plan Agreement.</text> <paragraph num="(1)"> <text>Reconsideration of the individualized service plan agreement shall occur:</text> <paragraph num="(a)"> <text>Within 90 days after placement, and at least every 6 months thereafter; or</text> </paragraph> <paragraph num="(b)"> <text>As required in Regulation .06B of this chapter.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At the time of reconsideration, the case manager with the resident and service team shall:</text> <paragraph num="(a)"> <text>Reassess the resident's service needs; and</text> </paragraph> <paragraph num="(b)"> <text>Revise the individualized service plan agreement as needed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Advocating on Behalf of the Resident. The case manager:</text> <paragraph num="(1)"> <text>Shall explore all possible community resources to provide needed services to the resident; and</text> </paragraph> <paragraph num="(2)"> <text>May convey unmet needs and barriers to service delivery in writing to the local department's program supervisors or administrators.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Coordination of Resident Entitlements. The case manager shall coordinate all applications or reapplication activities necessary to ensure that the resident receives or retains federal and State benefits.</text> </paragraph> <paragraph num="J."> <text>Referral to Adult Protective Services (APS). The case manager shall report in writing to the local department's APS any instances of suspected abuse, neglect, self-neglect, or exploitation of a resident.</text> </paragraph> <paragraph num="K."> <text>Arrangement of a New CARE Placement.</text> <paragraph num="(1)"> <text>The case manager, with the resident, shall arrange a new CARE placement when the:</text> <paragraph num="(a)"> <text>Resident or the provider requests a change because difficulties in the placement cannot be resolved;</text> </paragraph> <paragraph num="(b)"> <text>Local department finds the CARE home to be in violation of the requirements of this chapter, and revokes or does not recertify the home; or</text> </paragraph> <paragraph num="(c)"> <text>Case manager has determined that the current provider is unable to provide adequately for the resident's needs and safety.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Time Requirements of Local Department. The local department shall:</text> <paragraph num="(a)"> <text>Pursue a new placement and provide appropriate transition planning and service for the resident within 30 days of the request or the decision to change the placement; or</text> </paragraph> <paragraph num="(b)"> <text>In case of emergency, attempt to move the resident immediately.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Placement in Another Jurisdiction.</text> <paragraph num="(a)"> <text>If the resident moves or intends to move to another local jurisdiction, the case manager shall consult with the local department serving the other local jurisdiction.</text> </paragraph> <paragraph num="(b)"> <text>If the other local department has an appropriate and available placement and a case management capacity to serve the resident, the other local department shall assign a case manager to work cooperatively with the resident's current case manager to arrange placement.</text> </paragraph> <paragraph num="(c)"> <text>If the new placement is arranged, the case shall be transferred to the local department in the jurisdiction where the new home is located.</text> </paragraph> </paragraph> </paragraph> <paragraph num="L."> <text>Maintaining Contact With the Resident and Provider.</text> <paragraph num="(1)"> <text>The case manager shall have face-to-face visits individually with the resident and with the resident and provider together.</text> </paragraph> <paragraph num="(2)"> <text>The case manager shall visit the resident:</text> <paragraph num="(a)"> <text>At least every 2 weeks in the following circumstances:</text> <paragraph num="(i)"> <text>During the first 3 months after placement;</text> </paragraph> <paragraph num="(ii)"> <text>During the first month following the assignment of a new case manager; and</text> </paragraph> <paragraph num="(iii)"> <text>When the resident's case plan does not include contact at least every 2 weeks with other service providers or appropriate friends or relatives; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>At least once a month under all other circumstances unless a different schedule is warranted, in which case the case manager shall request a schedule change for approval by the Supervisor after the resident has been in placement for 90 days.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Under no circumstances shall the resident be seen less than every 2 months.</text> </paragraph> <paragraph num="(4)"> <text>During each 6-month period, the case manager shall visit the resident and the provider together in the CARE home at least once.</text> </paragraph> <paragraph num="(5)"> <text>The case manager, with the supervisor's documented approval, may alter the required visitation schedule if the resident's situation requires or permits it.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Redetermination, Reconsideration, and Termination."> <paragraph num="A."> <text>Redetermination. The case manager shall redetermine eligibility and level of care:</text> <paragraph num="(1)"> <text>Within 30 days after the local department obtains information about changes in the resident's circumstances which may affect the resident's eligibility; and</text> </paragraph> <paragraph num="(2)"> <text>Annually.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Reconsideration.</text> <paragraph num="(1)"> <text>A reconsideration of a resident's case plan shall include:</text> <paragraph num="(a)"> <text>Reassessment of the resident's needs and goals;</text> </paragraph> <paragraph num="(b)"> <text>Evaluation of services provided; and</text> </paragraph> <paragraph num="(c)"> <text>Progress towards meeting the goals set out in the case plan.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The case manager shall reconsider a case plan:</text> <paragraph num="(a)"> <text>If there is a significant change in the resident's circumstances which may affect the type or amount of service the resident needs; and</text> </paragraph> <paragraph num="(b)"> <text>Not less frequently than 90 days after placement, and thereafter at least every 6 months.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Termination.</text> <paragraph num="(1)"> <text>The local department shall terminate CARE services when at least one of the following situations exists:</text> <paragraph num="(a)"> <text>The resident is no longer eligible;</text> </paragraph> <paragraph num="(b)"> <text>The resident, if competent to make the decision, requests termination or the resident's guardian requests termination;</text> </paragraph> <paragraph num="(c)"> <text>The resident is unwilling to use available services and the service team can propose no further plan which is acceptable to the resident;</text> </paragraph> <paragraph num="(d)"> <text>The resident is no longer residing in a CARE home and the local department has no plan to arrange a CARE placement;</text> </paragraph> <paragraph num="(e)"> <text>The resident's conduct poses a risk to the safety or well-being of self, of the provider, or of other residents in the home;</text> </paragraph> <paragraph num="(f)"> <text>The provider has requested removal of the resident and the local department is unable to provide another appropriate placement; or</text> </paragraph> <paragraph num="(g)"> <text>The resident refuses to reimburse the provider for service.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the local department terminates CARE services, the local department shall:</text> <paragraph num="(a)"> <text>Refer the resident to the local department's Social Services to Adults (SSTA) program if the resident requests case management services; and</text> </paragraph> <paragraph num="(b)"> <text>At least 15 days before termination, provide written notice to the resident which shall include the:</text> <paragraph num="(i)"> <text>Decision to terminate the service;</text> </paragraph> <paragraph num="(ii)"> <text>Reason for the decision;</text> </paragraph> <paragraph num="(iii)"> <text>Regulation supporting the decision; and</text> </paragraph> <paragraph num="(iv)"> <text>Resident's right to appeal the decision and the method of obtaining a fair hearing.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Following termination of CARE services, the case manager shall provide for one month:</text> <paragraph num="(a)"> <text>Follow-up services; and</text> </paragraph> <paragraph num="(b)"> <text>Appropriate referrals to other community services including other services within the local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Immediate Suspension of Services to Resident.</text> <paragraph num="(1)"> <text>If the conduct of the resident poses a threat to the safety or well-being of the provider or the residents in the home, the local department may, without giving 15 days notice, immediately suspend services to the resident for a period not to exceed 30 days. Within 72 hours of the suspension, the local department shall advise the resident in writing of the:</text> <paragraph num="(a)"> <text>Grounds for the action taken; and</text> </paragraph> <paragraph num="(b)"> <text>Resident's right to appeal the suspension.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the CARE Home Certificate is revoked or the case manager determines that the CARE Provider can no longer meet the needs of the resident and the resident refuses another CARE home placement, then the local department may terminate services to the resident.</text> </paragraph> <paragraph num="(3)"> <text>At the end of the suspension period, the local department shall either reinstate or terminate services. If the local department terminates services, it shall provide the resident with a notice of the termination at least 15 days before the effective date of termination.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Certification Requirements for CARE Homes."> <paragraph num="A."> <text>A provider and the CARE home operated by the provider shall meet standards set forth in this regulation, and have a separate certification for each site at which the provider applicant proposes to house CARE residents.</text> </paragraph> <paragraph num="B."> <text>The provider or incorporated provider's designee shall:</text> <paragraph num="(1)"> <text>Be 21 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Document that the provider applicant has sufficient financial resources to establish and operate the CARE home;</text> </paragraph> <paragraph num="(3)"> <text>Document the provider applicant's place of residence;</text> </paragraph> <paragraph num="(4)"> <text>Have three satisfactory nonrelative character references;</text> </paragraph> <paragraph num="(5)"> <text>Have no criminal record or Adult Protective Services or Child Protective Services history that indicates behavior potentially harmful to residents;</text> </paragraph> <paragraph num="(6)"> <text>Have no household member 18 years old or older and not receiving CARE services who has a criminal record or history indicating potentially harmful behavior to residents;</text> </paragraph> <paragraph num="(7)"> <text>Be willing to work with the local department and other appropriate agencies for the well-being of the resident;</text> </paragraph> <paragraph num="(8)"> <text>Exhibit a genuine interest in the welfare of the resident and perform the provider responsibilities appropriate to meet the resident's physical and social needs;</text> </paragraph> <paragraph num="(9)"> <text>Participate in CARE training programs as required by the local department or the Administration;</text> </paragraph> <paragraph num="(10)"> <text>Submit a medical statement, from a licensed medical care provider, indicating that the applicant has the physical and mental capacity to provide care to residents; and</text> </paragraph> <paragraph num="(11)"> <text>Sign a provider agreement stating that the provider shall:</text> <paragraph num="(a)"> <text>Accept as full reimbursement for care for a resident placed by the CARE program, an amount equal to the rates established in COMAR 07.03.07, and any supplement established or administered by federal, State, or local government;</text> </paragraph> <paragraph num="(b)"> <text>Reimburse the resident for any payment the resident made for care not received due to the resident's removal from placement by the case manager for cause due to actions of the provider; and</text> </paragraph> <paragraph num="(c)"> <text>Maintain and make available to the local department, upon request, records pertaining to expenditures on behalf of the resident residing in the CARE home.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Providers must have at least one backup provider, or backup/substitute staff, who shall:</text> <paragraph num="(1)"> <text>Be 21 years old or older, or 18 through 20 years old and supervised by a staff member 21 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Have no criminal record or Adult Protective Services or Child Protective Services history that indicates behavior potentially harmful to residents;</text> </paragraph> <paragraph num="(3)"> <text>Have three satisfactory nonrelative character references;</text> </paragraph> <paragraph num="(4)"> <text>Be willing to work for the well-being of the resident with the local department staff and other agencies involved;</text> </paragraph> <paragraph num="(5)"> <text>Exhibit a genuine interest in the welfare of the resident and be willing to perform provider responsibilities appropriate to meet the resident's physical and social needs;</text> </paragraph> <paragraph num="(6)"> <text>Attend required CARE training as determined by the local department; and</text> </paragraph> <paragraph num="(7)"> <text>Submit a medical statement, from a licensed medical care provider, indicating that the backup provider(s) and/or staff has the physical and mental capacity to provide care to residents.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Requirements of a CARE Home. The CARE home shall:</text> <paragraph num="(1)"> <text>Be owned, held, leased, or otherwise controlled by the provider;</text> </paragraph> <paragraph num="(2)"> <text>Pass health and fire safety inspections conducted by local health and fire departments or fire marshals, unless the inspections are not available in the local jurisdiction of the residence;</text> </paragraph> <paragraph num="(3)"> <text>Contain not more than three separate supervised apartment units if an individual home is divided into apartments, unless the supervised apartment units were certified prior to January 1, 2007, in which case the home may be certified as a CARE home with more than three separate supervised apartments;</text> </paragraph> <paragraph num="(4)"> <text>Provide not more than double occupancy per bedroom for residents;</text> </paragraph> <paragraph num="(5)"> <text>Provide a minimum of 70 square feet for single occupancy bedrooms and 60 square feet per bed for double occupancy for residents;</text> </paragraph> <paragraph num="(6)"> <text>Have sleeping areas not used for any other purpose;</text> </paragraph> <paragraph num="(7)"> <text>When a basement is used as a bedroom, it shall be finished, adequately heated and lighted, have a window and fire egress and be enclosed for privacy;</text> </paragraph> <paragraph num="(8)"> <text>Provide grab rails in bathrooms and stairways;</text> </paragraph> <paragraph num="(9)"> <text>Provide a minimum temperature of 68° Fahrenheit in rooms used by residents;</text> </paragraph> <paragraph num="(10)"> <text>Have toilets, lavatories, baths, and showers adequate in number, location, and size to accommodate the needs of residents and other household members;</text> </paragraph> <paragraph num="(11)"> <text>When the condition of the resident requires it, have bathroom facilities on any floor where the resident is permitted;</text> </paragraph> <paragraph num="(12)"> <text>Have an adequate water supply, with well water tested and approved by the local health authorities;</text> </paragraph> <paragraph num="(13)"> <text>Provide an outside fire escape for a resident bedroom located on the third floor or higher;</text> </paragraph> <paragraph num="(14)"> <text>Have a minimum of one operable:</text> <paragraph num="(a)"> <text>Smoke detector per floor;</text> </paragraph> <paragraph num="(b)"> <text>Fire extinguisher rated for use against chemical and electrical fires that is readily accessible on each floor where residents are permitted and near hazardous areas;</text> </paragraph> <paragraph num="(c)"> <text>A carbon monoxide alarm in homes where there is fossil fuel such as natural gas, propane, fuel oil and pellet stoves; and</text> </paragraph> <paragraph num="(d)"> <text>Landline telephone that is accessible to the resident;</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>Post by each landline telephone the emergency telephone numbers for the police and fire department, and any backup support person;</text> </paragraph> <paragraph num="(16)"> <text>Have safe and functioning systems for:</text> <paragraph num="(a)"> <text>Heating and cooling;</text> </paragraph> <paragraph num="(b)"> <text>Hot and cold running water;</text> </paragraph> <paragraph num="(c)"> <text>Sewage;</text> </paragraph> <paragraph num="(d)"> <text>Electricity;</text> </paragraph> <paragraph num="(e)"> <text>Cooking;</text> </paragraph> <paragraph num="(f)"> <text>Refrigeration;</text> </paragraph> <paragraph num="(g)"> <text>Artificial and natural light; and</text> </paragraph> <paragraph num="(h)"> <text>Ventilation;</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>Have clean and adequately furnished bedrooms and separate beds for each resident which include:</text> <paragraph num="(a)"> <text>An individual bed, which may not be a rollaway cot or folding bed, for each resident;</text> </paragraph> <paragraph num="(b)"> <text>Adequate closet and drawer space;</text> </paragraph> <paragraph num="(c)"> <text>Linens for bedroom and bathroom; and</text> </paragraph> <paragraph num="(d)"> <text>An adequate source of light for reading and other use in bedroom and in common areas;</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>Have sufficient dishes, glassware, plates, and flatware to provide each resident with a complete set of eating utensils;</text> </paragraph> <paragraph num="(19)"> <text>Have cleaning supplies, toilet paper, and soap available for use by the residents;</text> </paragraph> <paragraph num="(20)"> <text>Have at least one comfortably furnished living room and a common dining area available for residents' use; and</text> </paragraph> <paragraph num="(21)"> <text>Have a safe place to keep residents' valuables such as a locked box.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Application Process for Providers."> <paragraph num="A."> <text>A person who wishes to operate a CARE home shall apply at the local department and submit a completed application on a form prescribed by the Administration.</text> </paragraph> <paragraph num="B."> <text>Processing of Application by the Local Department.</text> <paragraph num="(1)"> <text>Except under circumstances set forth in Regulation .16 of this chapter, the local department shall evaluate the provider applicant and the residence through the following activities:</text> <paragraph num="(a)"> <text>Visit to the residence and an interview with the provider applicant;</text> </paragraph> <paragraph num="(b)"> <text>Review with law enforcement authorities any criminal record of:</text> <paragraph num="(i)"> <text>The provider applicant;</text> </paragraph> <paragraph num="(ii)"> <text>Any household member 18 years old or older who will reside in the CARE home but not as a recipient of CARE services; and</text> </paragraph> <paragraph num="(iii)"> <text>Any backup provider or providers who will care for residents;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Contact, and evaluate the responses of, three references listed on the application regarding the applicant's suitability to be a CARE provider, including references who have:</text> <paragraph num="(i)"> <text>Work experience directly related to the duties or requirements of the CARE provider or contact with the employers of the provider applicant; and</text> </paragraph> <paragraph num="(ii)"> <text>Previously been licensed or certified by a State agency or a state agency from a state other than Maryland;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Review the qualifications, including age, references, and criminal records of all backup provider or providers who will care for residents;</text> </paragraph> <paragraph num="(e)"> <text>Determine the number of residents that may be cared for in the home;</text> </paragraph> <paragraph num="(f)"> <text>Determine the level of care available from the provider to compute the rate of payment as set forth in COMAR 07.03.07;</text> </paragraph> <paragraph num="(g)"> <text>Obtain and review required health and fire inspection reports;</text> </paragraph> <paragraph num="(h)"> <text>Arrange for CARE training for the provider applicant, and the backup provider or providers, that is provided by the local department or the Administration; and</text> </paragraph> <paragraph num="(i)"> <text>Sign the provider agreement.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an application is incomplete, the local department shall send a written notification to the provider applicant which shall include a:</text> <paragraph num="(a)"> <text>List of missing or incomplete documentation; and</text> </paragraph> <paragraph num="(b)"> <text>Statement that if the completed application is not received by the local department within 30 days from the date of the notice, the local department shall deny the application according to §D of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Notice of Decision.</text> <paragraph num="(1)"> <text>Within 90 days of the start of the evaluation process as set forth in §B of this regulation, the local department shall notify the provider applicant in writing of the decision regarding the application.</text> </paragraph> <paragraph num="(2)"> <text>If the decision is to certify the provider applicant, the notice shall include the:</text> <paragraph num="(a)"> <text>Decision;</text> </paragraph> <paragraph num="(b)"> <text>Certificate to operate as a CARE home;</text> </paragraph> <paragraph num="(c)"> <text>Expiration date of the certificate;</text> </paragraph> <paragraph num="(d)"> <text>Number of CARE residents permitted in the home;</text> </paragraph> <paragraph num="(e)"> <text>Level of care available from the provider;</text> </paragraph> <paragraph num="(f)"> <text>Statement that the local department may make unannounced inspection visits; and</text> </paragraph> <paragraph num="(g)"> <text>Information of the provider applicant's right to appeal the decision as provided in COMAR 07.01.04 and of the method for obtaining a fair hearing.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Temporary Certification.</text> <paragraph num="(a)"> <text>The local department may issue or extend a temporary certificate if the residence does not fully comply with the regulations if the deficiencies:</text> <paragraph num="(i)"> <text>Do not constitute a life, safety, or health hazard; and</text> </paragraph> <paragraph num="(ii)"> <text>Can be corrected within 90 days of the temporary certificate date.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The notice of the decision to issue a temporary certificate shall include:</text> <paragraph num="(i)"> <text>Decision;</text> </paragraph> <paragraph num="(ii)"> <text>Temporary certificate to operate the CARE home for 90 days;</text> </paragraph> <paragraph num="(iii)"> <text>Expiration date of the certificate;</text> </paragraph> <paragraph num="(iv)"> <text>Deficiencies to be corrected;</text> </paragraph> <paragraph num="(v)"> <text>Statement of notice that certification as a CARE home is available when the deficiencies are corrected; and</text> </paragraph> <paragraph num="(vi)"> <text>Information indicated in §C(2)(d)—(g) of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the decision is to deny the application, the notice shall include the:</text> <paragraph num="(a)"> <text>Decision;</text> </paragraph> <paragraph num="(b)"> <text>Reason for the decision;</text> </paragraph> <paragraph num="(c)"> <text>Specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(d)"> <text>Information of the applicant's right to appeal the decision and method for obtaining a fair hearing.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall deny the application if the:</text> <paragraph num="(1)"> <text>Residence does not meet the requirements specified in Regulation .07 of this chapter; or</text> </paragraph> <paragraph num="(2)"> <text>Applicant:</text> <paragraph num="(a)"> <text>Prevents the local department from completing its responsibility for determining whether to issue a certification;</text> </paragraph> <paragraph num="(b)"> <text>Fails to complete the application within the time set forth in §B(1) of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>Has not corrected the deficiencies that prevented more than temporary certification as specified in §C(3) of this regulation;</text> </paragraph> <paragraph num="(d)"> <text>Withdraws the application; or</text> </paragraph> <paragraph num="(e)"> <text>Provided false information on the application or during the evaluation process.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Local Department Responsibilities to the Provider."> <text>Local department responsibilities to the provider include:</text> <paragraph num="A."> <text>Referral to training offered by the Administration;</text> </paragraph> <paragraph num="B."> <text>Consultation and supportive services;</text> </paragraph> <paragraph num="C."> <text>Assistance to formulate realistic house rules;</text> </paragraph> <paragraph num="D."> <text>Technical advice to meet the standards of the CARE program; and</text> </paragraph> <paragraph num="E."> <text>An annual review of the CARE home and provider and subsequent written notice of recertification or disapproval of certification.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Provider Responsibilities."> <paragraph num="A."> <text>Level of Care.</text> <paragraph num="(1)"> <text>A CARE home shall provide a level of care based on the provider's ability to:</text> <paragraph num="(a)"> <text>Respond to the resident's need for supervision;</text> </paragraph> <paragraph num="(b)"> <text>Teach activities of daily living;</text> </paragraph> <paragraph num="(c)"> <text>Provide personal care services and encouragement; and</text> </paragraph> <paragraph num="(d)"> <text>Facilitate the resident's decision making and planning.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The level of care and services provided to an individual resident shall be:</text> <paragraph num="(a)"> <text>Specified in the residential service agreement;</text> </paragraph> <paragraph num="(b)"> <text>Based on the initial or most recent assessment of the intensity of the services needed by the resident;</text> </paragraph> <paragraph num="(c)"> <text>Determined by the case manager using the assessment form provided by the Administration; and</text> </paragraph> <paragraph num="(d)"> <text>Provided by the care provider according to the service plan developed by the case manager, and based on the applicant's needs described in the applicant's assessment form.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Four Levels of Care, as Determined by the Case Manager's Assessment.</text> <paragraph num="(a)"> <text>Level A is minimal supervision, assistance, and personal care, where the provider shall:</text> <paragraph num="(i)"> <text>Perform brief interventions in the applicant's self-care routine; and</text> </paragraph> <paragraph num="(ii)"> <text>Carry out general supportive oversight.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Level B is moderate supervision, assistance, and personal care, where the provider shall:</text> <paragraph num="(i)"> <text>Perform substantial or frequent interventions in the applicant's self-care routine; and</text> </paragraph> <paragraph num="(ii)"> <text>Provide general supervision and oversight of the applicant's activities.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Level C is extensive supervision, assistance, and personal care, where the provider:</text> <paragraph num="(i)"> <text>Shall perform substantial or frequent interventions in the applicant's self-care routine;</text> </paragraph> <paragraph num="(ii)"> <text>May implement a plan of teaching elements of activities of daily living; and</text> </paragraph> <paragraph num="(iii)"> <text>Shall provide supportive supervision and oversight of the applicant's activities.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Level D is specialized and intense supervision, assistance, and personal care, where the provider:</text> <paragraph num="(i)"> <text>Shall perform very frequent interventions in the applicant's self-care routine;</text> </paragraph> <paragraph num="(ii)"> <text>May implement a plan of teaching elements of activities of daily living; and</text> </paragraph> <paragraph num="(iii)"> <text>Shall provide supportive supervision and oversight of the resident's activities.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Other Provider Responsibilities. The provider shall:</text> <paragraph num="(1)"> <text>Designate and utilize a backup support approved by the local department to provide care in emergency situations or in the provider's extended absence;</text> </paragraph> <paragraph num="(2)"> <text>Provide the resident with three balanced meals per day or other special diet prescribed by the resident's health care provider;</text> </paragraph> <paragraph num="(3)"> <text>Provide resident with sufficient, weather appropriate, clothing to maintain hygiene;</text> </paragraph> <paragraph num="(4)"> <text>Maintain all of the home's equipment and supplies in a safe and functioning condition;</text> </paragraph> <paragraph num="(5)"> <text>If the provider permits smoking, designate a smoking area;</text> </paragraph> <paragraph num="(6)"> <text>Post the CARE home certification in the area of the residence visible to residents and visitors;</text> </paragraph> <paragraph num="(7)"> <text>Establish a fire escape plan, instruct each resident about the plan upon arrival in the home, and practice the plan with all residents at least every 3 months;</text> </paragraph> <paragraph num="(8)"> <text>Maintain records on each resident that include:</text> <paragraph num="(a)"> <text>Dates of placement and discharge;</text> </paragraph> <paragraph num="(b)"> <text>Payment sources and amount;</text> </paragraph> <paragraph num="(c)"> <text>Individualized service plan agreement; and</text> </paragraph> <paragraph num="(d)"> <text>Emergency data;</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Provide an area in the home where the resident may have visitors with a reasonable amount of privacy;</text> </paragraph> <paragraph num="(10)"> <text>In collaboration with the case manager and resident, establish a written resident-provider agreement which includes the:</text> <paragraph num="(a)"> <text>Method and amount of payment;</text> </paragraph> <paragraph num="(b)"> <text>Level and type of service to be provided; and</text> </paragraph> <paragraph num="(c)"> <text>Provider's house rules;</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>Except in an emergency, provide at least 30 days notice to the resident and resident's case manager if change in placement is required;</text> </paragraph> <paragraph num="(12)"> <text>Notify the local department or case manager within 24 hours of any:</text> <paragraph num="(a)"> <text>Unusual incident or accident involving a resident or provider such as serious illness, accident, death, significant change in behavior, or move; or</text> </paragraph> <paragraph num="(b)"> <text>Planned or unplanned absence from the home;</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>Notify the local department at least 90 days before relocating the home; and</text> </paragraph> <paragraph num="(14)"> <text>Notify the local department at least 30 days before making any other changes affecting certification.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Limitations on the Certificate."> <paragraph num="A."> <text>A certificate may not be transferred to another residence or provider.</text> </paragraph> <paragraph num="B."> <text>Time Limitation.</text> <paragraph num="(1)"> <text>A certificate is valid for 1 year from the date of issuance.</text> </paragraph> <paragraph num="(2)"> <text>A temporary certificate is valid for 90 days from the date of issuance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Level of Care. A residence certified for:</text> <paragraph num="(1)"> <text>Level D may have applicants at Levels A, B, C, or D;</text> </paragraph> <paragraph num="(2)"> <text>Level C may have only applicants at Level A, B, or C;</text> </paragraph> <paragraph num="(3)"> <text>Level B may have only applicants at Level A or B; or</text> </paragraph> <paragraph num="(4)"> <text>Level A shall have only applicants at Level A.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Number of Residents.</text> <paragraph num="(1)"> <text>A provider may not provide care for more than the number of CARE residents stated on the certificate.</text> </paragraph> <paragraph num="(2)"> <text>A CARE home may have not more than:</text> <paragraph num="(a)"> <text>Four CARE residents in a provider's home;</text> </paragraph> <paragraph num="(b)"> <text>Four CARE residents, exclusive of staff, for a supervised apartment, unless the supervised apartment was certified prior to January 1, 2007 in which case it may be a CARE home with more than four residents; or</text> </paragraph> <paragraph num="(c)"> <text>Eight CARE residents, exclusive of staff, for a group home, unless the group home was certified prior to January 1, 2007 in which case it may be a CARE home with more than eight CARE residents.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Non-CARE Residents. A provider may not provide care to a non-CARE resident. All residents not a member of the provider's family shall be placed there by the Project Home Program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Recertification."> <paragraph num="A."> <text>The local department shall initiate the process to recertify the CARE home:</text> <paragraph num="(1)"> <text>Within 30 days after the local department obtains information about changes in the provider's circumstances or the residence which affect the certification; and</text> </paragraph> <paragraph num="(2)"> <text>At least once a year.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Application for Recertification.</text> <paragraph num="(1)"> <text>The local department shall send the provider an application:</text> <paragraph num="(a)"> <text>Within 10 days after obtaining the provider's information about a change; or</text> </paragraph> <paragraph num="(b)"> <text>At least 60 days before the certificate expires.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the local department's recertification visit precedes the expiration date of the certificate, the provider may complete the application at the face-to-face recertification visit.</text> </paragraph> <paragraph num="(3)"> <text>The recertification application notice shall include an application due date to allow the local department to make its decision within the required time limits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Evaluation of Recertification Application. Upon receipt of the application, the local department shall:</text> <paragraph num="(1)"> <text>Visit the residence and interview the provider to discuss any changes in circumstances;</text> </paragraph> <paragraph num="(2)"> <text>Review status of criminal record for:</text> <paragraph num="(a)"> <text>A household member over 18 years old, who resides in the CARE home, but is not a CARE resident; and</text> </paragraph> <paragraph num="(b)"> <text>Backup provider or providers, and staff where appropriate, who care for residents;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Contact if possible, all case managers who worked with residents in the home during the current certification year and evaluate their assessment of the home;</text> </paragraph> <paragraph num="(4)"> <text>Request and review reports of health and fire inspections if needed and available;</text> </paragraph> <paragraph num="(5)"> <text>Review the qualification of backup providers or providers, and staff where appropriate;</text> </paragraph> <paragraph num="(6)"> <text>Arrange for any required CARE training for the provider and staff;</text> </paragraph> <paragraph num="(7)"> <text>Determine the number of CARE residents the home may care for and the level of care to be provided; and</text> </paragraph> <paragraph num="(8)"> <text>Advise the provider in writing within 90 days of the beginning of the recertification process of the decision to deny or recertify as set forth in Regulation .08C of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Probationary Period."> <paragraph num="A."> <text>The local department may place the provider on probationary status:</text> <paragraph num="(1)"> <text>Upon finding that a violation requires immediate action to protect the health, safety, or welfare of a resident in the provider's care; and</text> </paragraph> <paragraph num="(2)"> <text>For not more than 60 days from the date of the department’s knowledge of the violation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Probation Notice.</text> <paragraph num="(1)"> <text>The local department shall notify the provider of the probationary status in writing within 10 days of the local department's knowledge of a violation.</text> </paragraph> <paragraph num="(2)"> <text>The probation notice shall include the:</text> <paragraph num="(a)"> <text>Reason for probationary status;</text> </paragraph> <paragraph num="(b)"> <text>Regulation on which it is based;</text> </paragraph> <paragraph num="(c)"> <text>Provider's right to appeal the decision and the method for requesting a fair hearing; and</text> </paragraph> <paragraph num="(d)"> <text>Statement that probationary status may lead to revocation of certification if the violation is not corrected within the probation period.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>On or before the date ending the probationary period, the local department shall remove the probationary status, extend the probationary status, or revoke the certificate.</text> </paragraph> <paragraph num="D."> <text>During the probationary period, the local department shall obtain the approval of the director or designee of the local department before placing a new applicant in the CARE home.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Revocation."> <paragraph num="A."> <text>The local department may revoke a certificate if:</text> <paragraph num="(1)"> <text>The provider or the CARE home fails to meet certification requirements as stated in Regulation .07 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>The provider fails to disclose pertinent information related to certification or provides false information to the local department;</text> </paragraph> <paragraph num="(3)"> <text>Conditions in the home represent a threat to the health, safety, or welfare of a resident;</text> </paragraph> <paragraph num="(4)"> <text>The provider requests that the certificate be revoked;</text> </paragraph> <paragraph num="(5)"> <text>The provider fails to submit required information by the due date on the recertification application to the local department; or</text> </paragraph> <paragraph num="(6)"> <text>The provider fails to abide by the provider agreement or any set of written procedures required by the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall inform the provider in writing of its decision to revoke certification at least 15 days before the proposed action. The notice shall include the:</text> <paragraph num="(1)"> <text>Decision;</text> </paragraph> <paragraph num="(2)"> <text>Reason for revocation;</text> </paragraph> <paragraph num="(3)"> <text>Regulation supporting the decision; and</text> </paragraph> <paragraph num="(4)"> <text>Provider's right to appeal the decision and the method of obtaining a fair hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Enforcement."> <paragraph num="A."> <text>If the provider's certificate expires or is revoked, the local department shall send a written notice, if appropriate, to:</text> <paragraph num="(1)"> <text>All residents of the home;</text> </paragraph> <paragraph num="(2)"> <text>Individuals responsible for residents' placement in the home including:</text> <paragraph num="(a)"> <text>The families or guardians of residents; or</text> </paragraph> <paragraph num="(b)"> <text>Representative payees of SSI beneficiaries; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>MDH, Office of Health Care Quality.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The written notice from the local department shall include:</text> <paragraph num="(1)"> <text>Notice that the certificate is revoked or expired;</text> </paragraph> <paragraph num="(2)"> <text>A description of the violation;</text> </paragraph> <paragraph num="(3)"> <text>An offer to assist in the resident's relocation to another approved home or other living arrangement; and</text> </paragraph> <paragraph num="(4)"> <text>Notice that the local department shall terminate benefit payment to a PAA recipient if the recipient is not living in a certified home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Limits on Program."> <paragraph num="A."> <text>The delivery of case management services and the certification of CARE homes are subject to the limitation of available funds and staff.</text> </paragraph> <paragraph num="B."> <text>For CARE applicants who cannot be served due to insufficient funds or staff, the local department shall:</text> <paragraph num="(1)"> <text>Maintain a waiting list; and</text> </paragraph> <paragraph num="(2)"> <text>Serve eligible applicants in the order in which they are ranked in accordance with Regulation .04E of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For provider applicants who cannot be studied for certification due to insufficient staff or the absence of need for additional homes, the local department shall:</text> <paragraph num="(1)"> <text>Maintain a waiting list; and</text> </paragraph> <paragraph num="(2)"> <text>Study applicants in the order in which they applied, unless special needs of resident applicants awaiting placement can be met only by later provider applicants with specific services.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall provide written notice of the waiting list status to applicants for service and provider applicants.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Fair Hearings and Nondiscrimination."> <paragraph num="A."> <text>The resident, a representative acting on behalf of the resident, or the provider may request a fair hearing as provided in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>The local department and provider are subject to the prohibition against discrimination as stated in COMAR 07.01.03.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Health-General Article, §§19-1801—19-1806; Human Services Article, §§6-508—6-513; Annotated Code of Maryland(Agency Note: Federal Regulatory Reference: 45 CFR Part 1397)</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 24, 1986 (13:4 Md. R. 395)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02, .03, .07, and .08 amended; new Regulation .16 adopted; and existing Regulations .16 and .17 recodified to be .17 and .18 as an emergency provision effective February 24, 1986 (13:6 Md. R. 667); emergency status expired June 30, 1986</annotation> <annotation type="History" subtype="Administrative History">Regulations .02I, K; .03C; .07; .08A amended effective July 13, 1986 (13:14 Md. R. 1631)</annotation> <annotation type="History" subtype="Administrative History">Regulations .16 and .17 recodified to .17 and .18, and new Regulation .16 adopted effective July 13, 1986 (13:14 Md. R. 1631)</annotation> <annotation type="History" subtype="Administrative History">Chapter 20 “C.A.R.E. Program” revised as Chapter 20 “Certified Adult Residential Environment (C.A.R.E.) Program” effective October 3, 1988 (15:20 Md. R. 2333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective November 1, 1990 (17:20 Md. R. 2424)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.20 to 07.06.15, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.18, Certified Adult Residential Environment C.A.R.E.(CARE) Program repealed effective June 11, 2001 (28:11 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.17, Certified Adult Residential Environment (CARE) Program adopted effective June 11, 2001 (28:11 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C, D amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12C amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16C amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.15 to COMAR 07.02.19, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, L amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12C amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A, B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B amended effective April 10, 2017 (44:7 Md. R. 353)</annotation> </annotations> </chapter> <chapter num="20" heading="Certified Adult Residential Environment (C.A.R.E.) Program" reason="Transferred to COMAR 07.06.15; transferred to COMAR 07.06.19 effective June 2009" /> <chapter num="21" heading="Treatment Foster Care"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the approved treatment foster care programs operated by child placement agencies licensed by the Social Services Administration, Department of Human Services under COMAR 07.02.13, and treatment foster care programs operated by a local department of social services.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Goal of Treatment Foster Care."> <text>The goal of treatment foster care is to provide intensive services to a child with a serious emotional, behavioral, medical, or psychological condition.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration.</text> </paragraph> <paragraph num="(2)"> <text>“Case manager” means a provider agent or representative responsible for:</text> <paragraph num="(a)"> <text>Providing supervision, training, and consultation to treatment and biological parents;</text> </paragraph> <paragraph num="(b)"> <text>Arranging and ensuring necessary services to a child; and</text> </paragraph> <paragraph num="(c)"> <text>Acting as the leader of a child's treatment team.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Case plan” means a written description of a child's needs and services to be provided to meet those needs as outlined in COMAR 07.02.13.05D and the relevant federal statutes and regulations.</text> </paragraph> <paragraph num="(4)"> <text>“Clinical supervisor” means a provider agent or representative responsible for providing supervision, training, consultation, and support to the case manager.</text> </paragraph> <paragraph num="(5)"> <text>“Foster family care” means 24-hour substitute care provided for a child in an approved or licensed foster family home.</text> </paragraph> <paragraph num="(6)"> <text>“Local department” means the department of social services in a county or Baltimore City.</text> </paragraph> <paragraph num="(7)"> <text>“Medical passport” means a confidential, abbreviated health record as outlined in COMAR 07.02.11.08.</text> </paragraph> <paragraph num="(8)"> <text>“Permanency plan” means a plan specifying:</text> <paragraph num="(a)"> <text>Where and with whom a child shall live; and</text> </paragraph> <paragraph num="(b)"> <text>The proposed legal relationship between a child and the child's permanent caretaker or caretakers.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Professional staff” means the case manager and clinical supervisor within the treatment foster care program.</text> </paragraph> <paragraph num="(10)"> <text>“Progress report” means a provider agency's written update of a child's treatment plan for a specific time period.</text> </paragraph> <paragraph num="(11)"> <text>“Provider agency” means the unit within the:</text> <paragraph num="(a)"> <text>Local department of social services charged with implementing the treatment foster care program; or</text> </paragraph> <paragraph num="(b)"> <text>Licensed child placement agency responsible for implementing the treatment foster care program.</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>“Record keeping” means a systematic recording of information documenting activities of a child's behavior and progress in targeted areas, as defined by the treatment plan.</text> </paragraph> <paragraph num="(13)"> <text>“Respite care” means short-term care for a child to relieve the treatment family or care giver.</text> </paragraph> <paragraph num="(14)"> <text>“Serious emotional, behavioral condition” means a limitation of an individual's capacity which adversely affects the individual's ability to perform in the following areas:</text> <paragraph num="(a)"> <text>Daily living skills;</text> </paragraph> <paragraph num="(b)"> <text>Community living skills;</text> </paragraph> <paragraph num="(c)"> <text>Interpersonal relationships; and</text> </paragraph> <paragraph num="(d)"> <text>Appropriate educational activities.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Treatment” means the coordinated provision of services and use of procedures designed to produce a planned outcome in an individual's behavior, attitude, or general condition based on a thorough assessment of possible contributing factors.</text> </paragraph> <paragraph num="(16)"> <text>“Treatment accountability” means:</text> <paragraph num="(a)"> <text>Behaviorably measurable time-limited goals and a set of written procedures for achieving them; and</text> </paragraph> <paragraph num="(b)"> <text>A process for assessing results.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Treatment foster care” means a 24-hour substitute care program, operated by a licensed child placement agency or local department of social services, for children with a serious emotional, behavioral, medical, or psychological condition.</text> </paragraph> <paragraph num="(18)"> <text>“Treatment foster parent” means a caretaker who is:</text> <paragraph num="(a)"> <text>Licensed and trained by a child placement agency to perform parenting duties; and</text> </paragraph> <paragraph num="(b)"> <text>Responsible for implementing, monitoring, and assessing the progress of a child's individual treatment within the home setting.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Treatment plan” means a written description of the objectives, goals, and services to address the needs of a child, including the child's projected length of stay in the program.</text> </paragraph> <paragraph num="(20)"> <text>“Universal precautions” means health and safety measures used as a barrier between an individual and another individual's body fluids.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Staffing Requirements."> <paragraph num="A."> <text>The case load ratio may not be greater than one case manager to ten children.</text> </paragraph> <paragraph num="B."> <text>The provider agency may decrease the case load ratios of the case manager set forth in §A of this regulation if it is determined that one or more of the following circumstances apply:</text> <paragraph num="(1)"> <text>The children's needs require more intensive supervision and training for the treatment parents;</text> </paragraph> <paragraph num="(2)"> <text>Travel distances between placements of children impede the case manager's ability to maintain frequent and direct contact with clients;</text> </paragraph> <paragraph num="(3)"> <text>The case manager provides case management services and performs the following additional duties:</text> <paragraph num="(a)"> <text>Recruitment and training of treatment foster parents,</text> </paragraph> <paragraph num="(b)"> <text>Casework services to a child's biological family, and</text> </paragraph> <paragraph num="(c)"> <text>Therapeutic service to a child; or</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Other factors necessitate the reduction of the case load to ensure adequate provision of services.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A provider agency shall provide clinical supervision to casework staff.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Staff Training Requirements."> <text>A provider agency shall meet the following staff training requirements in which professional staff shall:</text> <paragraph num="A."> <text>Participate in a minimum of 20 hours of preservice training, before assuming casework responsibilities, which includes:</text> <paragraph num="(1)"> <text>An overview of treatment foster care and its history and development, and permanency planning,</text> </paragraph> <paragraph num="(2)"> <text>Orientation to the provider agency's treatment philosophy and skill training in its specific treatment methodologies,</text> </paragraph> <paragraph num="(3)"> <text>The provider agency's discipline policy, including the use of passive physical restraint,</text> </paragraph> <paragraph num="(4)"> <text>The provider agency's policies and procedures, including documentation and evaluation requirements,</text> </paragraph> <paragraph num="(5)"> <text>Identification and reporting of child abuse and neglect,</text> </paragraph> <paragraph num="(6)"> <text>Foster care regulations as set forth in COMAR 07.02.11,</text> </paragraph> <paragraph num="(7)"> <text>Maryland statutes and regulations governing confidentiality of records</text> </paragraph> <paragraph num="(8)"> <text>Procedures for access to records as set forth in COMAR 07.01.02,</text> </paragraph> <paragraph num="(9)"> <text>Crisis intervention, grief and loss issues for foster children, and child development, and</text> </paragraph> <paragraph num="(10)"> <text>Application of universal precautions;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Participate in a complete sequence of the provider agency's preservice training for treatment parents;</text> </paragraph> <paragraph num="C."> <text>Receive at least 30 hours of training annually that includes written policies and procedures specific to the needs of the children served; and</text> </paragraph> <paragraph num="D."> <text>Receive certification of the completion of required training under §§A and B of this regulation for the professional staff's personnel file.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Eligibility Requirements."> <paragraph num="A."> <text>A child is eligible for treatment foster care if the local department determines that the child:</text> <paragraph num="(1)"> <text>Qualifies for foster care under COMAR 07.02.11.04; and</text> </paragraph> <paragraph num="(2)"> <text>Has one or more of the following conditions:</text> <paragraph num="(a)"> <text>A serious medical condition including, but not limited to:</text> <paragraph num="(i)"> <text>HIV positive and symptomatic or has AIDS,</text> </paragraph> <paragraph num="(ii)"> <text>Multiple handicaps, or</text> </paragraph> <paragraph num="(iii)"> <text>A symptomatic drug-exposed newborn; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A serious emotional, behavioral, or psychological condition including:</text> <paragraph num="(i)"> <text>Psychiatric diagnosis by appropriate qualified professionals, or</text> </paragraph> <paragraph num="(ii)"> <text>History of an ongoing substance abuse problem; or</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Developmental disability; or</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Is in need of a high level of treatment in a family setting.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Siblings who do not require treatment foster care may be placed in the same home with a sibling who requires treatment foster care.</text> </paragraph> <paragraph num="C."> <text>Discharge Criteria.</text> <paragraph num="(1)"> <text>The provider agency shall have a written policy for planned discharge of a child from the treatment program.</text> </paragraph> <paragraph num="(2)"> <text>The aftercare plan shall:</text> <paragraph num="(a)"> <text>Become a part of the child's case record; and</text> </paragraph> <paragraph num="(b)"> <text>Include the following:</text> <paragraph num="(i)"> <text>The name, address, telephone number, and relationship of the individual to whom the child is being discharged,</text> </paragraph> <paragraph num="(ii)"> <text>A summary of the services provided during care,</text> </paragraph> <paragraph num="(iii)"> <text>A summary of the growth and achievements of the child during care, and</text> </paragraph> <paragraph num="(iv)"> <text>Identified needs of the child which remain unmet and recommendations for services not available from the new placement.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Referral Responsibilities."> <paragraph num="A."> <text>Local Department Responsibilities. The local department shall:</text> <paragraph num="(1)"> <text>Determine that a child is eligible for treatment foster care; and</text> </paragraph> <paragraph num="(2)"> <text>Send to each potential provider agency with which the local department seeks to place a child the following:</text> <paragraph num="(a)"> <text>A referral for purchase of care,</text> </paragraph> <paragraph num="(b)"> <text>A current case plan drafted within 180 calendar days before the date of referral,</text> </paragraph> <paragraph num="(c)"> <text>Relevant medical records within 1 year before the date of referral to the provider agency, and</text> </paragraph> <paragraph num="(d)"> <text>The psychological or psychiatric evaluations performed within 1 year before the date of referral to the provider agency if eligibility is based on a serious emotional, behavioral, or psychological condition.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A provider agency shall:</text> <paragraph num="(1)"> <text>Have a written admission policy which includes the acceptance criteria; and</text> </paragraph> <paragraph num="(2)"> <text>Respond in writing to the referring agency within 14 working days, accepting or denying admission of a child and giving the reason for a denied admission.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Post-Acceptance Responsibilities."> <paragraph num="A."> <text>The provider agency shall:</text> <paragraph num="(1)"> <text>Within 30 calendar days of a child's acceptance into the program, develop a treatment plan in conjunction with the local department;</text> </paragraph> <paragraph num="(2)"> <text>Convene a team, including but not limited to the local department of social services, treatment parents, and therapist to evaluate each child's treatment plan at intervals not to exceed 3 months;</text> </paragraph> <paragraph num="(3)"> <text>Visit the treatment foster parents at least twice a month;</text> </paragraph> <paragraph num="(4)"> <text>Provide a child access to medical care;</text> </paragraph> <paragraph num="(5)"> <text>Have face-to-face contact with a child at a minimum of twice a month;</text> </paragraph> <paragraph num="(6)"> <text>Provide services to the biological family of a treatment foster care child as required in the permanency and treatment plans;</text> </paragraph> <paragraph num="(7)"> <text>Attend foster care review board hearings and court hearings;</text> </paragraph> <paragraph num="(8)"> <text>Provide advance information to the local department on changes affecting services to a child which could result in revisions to the treatment plan, such as changes in placement, placement location, or visitation plans;</text> </paragraph> <paragraph num="(9)"> <text>Provide the local department every 3 months with a written progress report on the treatment plan;</text> </paragraph> <paragraph num="(10)"> <text>Provide the treatment foster parents all medical and psychological information necessary for the care of a child;</text> </paragraph> <paragraph num="(11)"> <text>Provide treatment foster parents access to both planned and crisis respite care of their treatment foster children; and</text> </paragraph> <paragraph num="(12)"> <text>Maintain a written preservice and in-service training curriculum specific to the population serviced.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Within 30 calendar days of the child's acceptance into the provider agency, develop a permanency plan in conjunction with the provider agency;</text> </paragraph> <paragraph num="(2)"> <text>Inform the foster care review board and the court of a child's placement with the provider agency and the name of the child's case manager;</text> </paragraph> <paragraph num="(3)"> <text>Review with a child's case manager the progress report required in §A(9) of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>Meet with a child and the child's biological family every 6 months in consultation with the child's case manager to update the treatment plan; and</text> </paragraph> <paragraph num="(5)"> <text>Attend foster care review board hearings and court hearings.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Treatment Home Capacity Requirements."> <text>The number of children placed in one eligible treatment home may not exceed two without prior justification and approval in writing from the Administration.</text> </regulation> <regulation prefix="Regulation" num=".10" heading="The Treatment Foster Parent."> <paragraph num="A."> <text>Treatment Foster Parent Qualifications. A treatment foster parent shall meet the following criteria:</text> <paragraph num="(1)"> <text>Comply with all foster family approval regulations as specified in COMAR 07.02.13;</text> </paragraph> <paragraph num="(2)"> <text>Be available to a child on a 24-hour basis;</text> </paragraph> <paragraph num="(3)"> <text>Arrange for child care services consistent with COMAR 07.02.13.07B(3) and .17B(7);</text> </paragraph> <paragraph num="(4)"> <text>Possess a high school diploma or equivalent including, but not limited to, life experience; and</text> </paragraph> <paragraph num="(5)"> <text>Have access to public or private transportation to transport a child to all necessary services identified in the individual treatment plan.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Treatment Foster Parent Training.</text> <paragraph num="(1)"> <text>Prospective treatment foster parents shall receive at least 24 hours</text> </paragraph> <paragraph num="(2)"> <text>Areas of training include:</text> <paragraph num="(a)"> <text>A history of the importance of foster parents to the child welfare program, from a historical perspective to the present team approach concept;</text> </paragraph> <paragraph num="(b)"> <text>The definition of foster care and its relationship to permanency planning;</text> </paragraph> <paragraph num="(c)"> <text>The rationale for teamwork in permanency planning;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the needs and rights of children in foster care;</text> </paragraph> <paragraph num="(e)"> <text>An explanation of the needs, rights, and responsibilities of parents of children in care;</text> </paragraph> <paragraph num="(f)"> <text>A delineation of the complementary roles of foster parents and caseworkers;</text> </paragraph> <paragraph num="(g)"> <text>A review of the grieving process;</text> </paragraph> <paragraph num="(h)"> <text>Exploration of an applicant's own feelings about separation;</text> </paragraph> <paragraph num="(i)"> <text>Recommendations for helping foster families work with the feelings and resultant behaviors that are typical of children separated from their biological parents;</text> </paragraph> <paragraph num="(j)"> <text>The development of an accepting attitude with regard to the biological parent-child relationship;</text> </paragraph> <paragraph num="(k)"> <text>A review of issues related to substance abuse; and</text> </paragraph> <paragraph num="(l)"> <text>Health and safety practices related to universal precautions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>In-Service Training Requirements.</text> <paragraph num="(1)"> <text>Treatment foster care parents shall attend 20 hours of in-service training annually.</text> </paragraph> <paragraph num="(2)"> <text>Certification of training shall be documented in the treatment parent's case record.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Treatment Foster Parent Responsibilities. The foster parent shall:</text> <paragraph num="(1)"> <text>Assist the case manager and other team members in the development of treatment plans for a child or youth in their care;</text> </paragraph> <paragraph num="(2)"> <text>Attend team meetings and training sessions;</text> </paragraph> <paragraph num="(3)"> <text>Keep a systematic record of a child's behavior and progress in targeted areas on at least a weekly, or preferably, a daily basis;</text> </paragraph> <paragraph num="(4)"> <text>Ensure a child access to medical and dental care, including accompanying the child to medical and dental appointments and carrying out treatment prescribed by health care providers;</text> </paragraph> <paragraph num="(5)"> <text>Coordinate recreational and leisure time activity;</text> </paragraph> <paragraph num="(6)"> <text>Monitor a child's school attendance and progress, and attend parental conferences and activities;</text> </paragraph> <paragraph num="(7)"> <text>Provide transportation services;</text> </paragraph> <paragraph num="(8)"> <text>Maintain a medical passport;</text> </paragraph> <paragraph num="(9)"> <text>Attend and provide information at court hearings as specified in the treatment plan; and</text> </paragraph> <paragraph num="(10)"> <text>Assist a child in maintaining contact and visitation with the child's biological family unless otherwise indicated in the child's treatment plan.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Treatment Plan Requirements."> <text>A written treatment plan includes:</text> <paragraph num="A."> <text>Role of the treatment foster parent;</text> </paragraph> <paragraph num="B."> <text>Role of the provider case worker;</text> </paragraph> <paragraph num="C."> <text>Specific tasks to be carried out by treatment parents during placement;</text> </paragraph> <paragraph num="D."> <text>Long-term goals of treatment, including criteria for discharge, projected length of stay in the program, projected post-treatment, and aftercare services; and</text> </paragraph> <paragraph num="E."> <text>Identification of treatment team members who will assist in the provision of planned care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Length of Stay in Programs."> <text>The length of stay in a treatment foster care program is subject to review pursuant to COMAR 07.02.11.18.</text> </regulation> <regulation prefix="Regulation" num=".13" heading="Liability Insurance."> <paragraph num="A."> <text>The Administration shall provide liability insurance for treatment foster parents as outlined in COMAR 07.02.25.21.</text> </paragraph> <paragraph num="B."> <text>The child placement agency shall provide liability insurance as outlined in COMAR 07.02.13.04N(1) and (2).</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Appeals."> <text>A treatment foster parent aggrieved by a decision of a provider agency has the right to appeal according to COMAR 07.02.02 and 07.02.13.04R.</text> </regulation> <regulation prefix="Regulation" num=".15" heading="Evaluation."> <text>The agency shall complete and maintain for inspection an annual written evaluation as specified in COMAR 07.02.13.04H(1)—(5).</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-501—5-534, Annotated Code of Maryland; Agency Note: Federal Regulatory Reference 45 CFR §§228.13 and 228.42</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 9, 1995 (22:20 Md. R. 1541)</annotation> </annotations> </chapter> <chapter num="22" heading="Family Support Center Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of a family support center program is to provide parents and their children with a hospitable and constructive environment to provide or coordinate services which:</text> <paragraph num="A."> <text>Improve parenting skills;</text> </paragraph> <paragraph num="B."> <text>Develop the family as a functioning unit; and</text> </paragraph> <paragraph num="C."> <text>Promote the growth and development of their children.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services as staff to the Subcabinet.</text> </paragraph> <paragraph num="(2)"> <text>“Applicant” means a parent who has applied to receive services from one of the family support centers in the network.</text> </paragraph> <paragraph num="(3)"> <text>"Center" means a family support center operated by a provider under a contract with the Intermediary.</text> </paragraph> <paragraph num="(4)"> <text>“Intermediary” means the agency that provides management for the operation of the State's network of community-based family support centers.</text> </paragraph> <paragraph num="(5)"> <text>“Parent” means the mother or father of a child and includes a single youth who is at risk of early or unplanned parenthood.</text> </paragraph> <paragraph num="(6)"> <text>“Provider” means an agency or individual who contracts with the Intermediary to operate a center.</text> </paragraph> <paragraph num="(7)"> <text>“Subcabinet” means the Subcabinet for Children, Youth and Families established under Article 49D, §4.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Temporary Cash Assistance (TCA)” means a form of cash assistance provided to assistance units that are technically and financially eligible.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for the Program."> <text>Any parent may use the center.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Delivery of Service."> <paragraph num="A."> <text>A center shall provide directly, by purchase or other arrangement, services to include:</text> <paragraph num="(1)"> <text>Parenting skills, parent education classes, and other activities;</text> </paragraph> <paragraph num="(2)"> <text>Health care counselling;</text> </paragraph> <paragraph num="(3)"> <text>Diagnostic and assessment services to identify developmental problems of the young parent and of the child;</text> </paragraph> <paragraph num="(4)"> <text>Child care as necessary to allow participation in the Program;</text> </paragraph> <paragraph num="(5)"> <text>Peer support activities, including recreational and social activities;</text> </paragraph> <paragraph num="(6)"> <text>Educational services such as GED and post-high school classes; and</text> </paragraph> <paragraph num="(7)"> <text>Pre-employment counselling and skill development, to assist the parent in securing and maintaining employment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The center shall plan and provide services to both parents, their children, grandparents, and other family members, to the extent possible.</text> </paragraph> <paragraph num="C."> <text>The center may provide other services when approved by the Intermediary.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Requirements for a Center."> <paragraph num="A."> <text>Before operating a center, the provider shall submit to the Intermediary a program plan which describes the:</text> <paragraph num="(1)"> <text>Services to be provided;</text> </paragraph> <paragraph num="(2)"> <text>Manner in which the services are provided;</text> </paragraph> <paragraph num="(3)"> <text>Staff to carry out the program and training plans for the staff.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The provider:</text> <paragraph num="(1)"> <text>Shall employ staff of the type and qualifications as required by the program plan;</text> </paragraph> <paragraph num="(2)"> <text>May use volunteers in the program and train and supervise them as required by the program plan;</text> </paragraph> <paragraph num="(3)"> <text>Shall operate the center during the day, evenings, and weekends as necessary to meet the parents' needs according to the program plan.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The program plan shall describe the methods to be used to refer parents to other agencies that provide services not available at the center.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Records and Reports."> <paragraph num="A."> <text>The center shall maintain:</text> <paragraph num="(1)"> <text>A record of:</text> <paragraph num="(a)"> <text>Attendance at the center,</text> </paragraph> <paragraph num="(b)"> <text>Expenditures to be reimbursed by the designated State fiscal agent,</text> </paragraph> <paragraph num="(c)"> <text>Services provided; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Other records as required by the Administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Intermediary shall send to the Administration:</text> <paragraph num="(1)"> <text>A written monthly report of:</text> <paragraph num="(a)"> <text>Center attendance, including number of TCA customers serviced,</text> </paragraph> <paragraph num="(b)"> <text>Expenditures to be reimbursed by the designated State fiscal agent,</text> </paragraph> <paragraph num="(c)"> <text>Types of services provided; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Copies of reports made by the center to other agencies or organizations, including private foundations and the Maryland Legislature.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The provider shall maintain the records and reports of grievance decisions for inspection by the Intermediary and Administration.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Grievance Process."> <paragraph num="A."> <text>The provider shall include in the program plan a description of the grievance system in each center available to parents.</text> </paragraph> <paragraph num="B."> <text>The grievance system shall include:</text> <paragraph num="(1)"> <text>A written decision to parents by the provider resolving the grievance, and the procedures for appealing to the Intermediary;</text> </paragraph> <paragraph num="(2)"> <text>A written decision to parents by the Intermediary reviewing the decision of the provider, and the procedures for appealing to the Office of Administrative Hearings; and</text> </paragraph> <paragraph num="(3)"> <text>A written communication to the Administration containing the results of the grievance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An applicant for services may appeal to the Office of Administrative Hearings for a fair hearing in the following situations:</text> <paragraph num="(1)"> <text>The applicant's complaint is not resolved by the provider's grievance system;</text> </paragraph> <paragraph num="(2)"> <text>The applicant is denied services; or</text> </paragraph> <paragraph num="(3)"> <text>The applicant disagrees with the manner or form of the provisions of service.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The Office of Administrative Hearings fair hearing process shall conform to the procedures in COMAR 07.01.04.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 88A, §§3 and 5, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective October 4, 1999 (26:20 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 26, 1988 (15:26 Md. R. 2981); October 4, 1999 (26:20 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective October 4, 1999 (26:20 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective October 4, 1999 (26:20 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective October 4, 1999 (26:20 Md. R. 1544)</annotation> </annotations> </chapter> <chapter num="23" heading="License for Residential Care of Children" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 20, 1989 (16:5 Md. R. 626)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 9, 1992 (19:22 Md. R. 1987)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13-1 adopted effective November 9, 1992 (19:22 Md. R. 1987)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 repealed and new Regulation .17 adopted effective November 9, 1992 (19:22 Md. R. 1987)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective October 5, 1998 (25:20 Md. R. 1528)</annotation> </annotations> </chapter> <chapter num="24" heading="Mutual Consent Voluntary Adoption Registry" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: August 21, 1989 (16:16 Md. R. 1749)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05, Mutual Consent Voluntary Adoption Registry, repealed effective April 3, 2000 (27:6 Md. R. 639)</annotation> </annotations> </chapter> <chapter num="25" heading="LDSS Resource Home Requirements"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>This chapter establishes the licensing requirements, rights, and responsibilities of resource parents and local departments.</text> </paragraph> <paragraph num="B."> <text>The primary purposes of these regulations are to:</text> <paragraph num="(1)"> <text>Ensure that local departments place children with resource parents who will provide children in out-of-home care with safe, nurturing, and trauma-informed environments where their connections with family are supported and maintained; and</text> </paragraph> <paragraph num="(2)"> <text>Provide a structured framework for resource parents to collaborate in parenting children in out-of-home care, offer mentorship to the children’s parents or guardians, and actively participate in the reunification and permanency planning process.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> <paragraph num="(1)"> <text>“Abuse” means:</text> <paragraph num="(a)"> <text>Child abuse as defined in Family Law Article, §5-701, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>Sexual abuse of a child as defined in Family Law Article, §5-701, Annotated Code of Maryland, whether or not a child sustains physical injuries.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Adoption” means the legal proceeding by which an individual becomes the child of an adoptive family and has all the legal rights and privileges to which a child born to that family would be entitled.</text> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an individual applying to a local department to be a resource parent.</text> </paragraph> <paragraph num="(5)"> <text>“Case plan” has the meaning stated in COMAR 07.02.11</text> </paragraph> <paragraph num="(6)"> <text>“Child” means an individual under age 18.</text> </paragraph> <paragraph num="(7)"> <text>“Child in care” means a child or young adult for whom the local department has responsibility for placement, care, custody, or guardianship.</text> </paragraph> <paragraph num="(8)"> <text>“Child in care’s family” means the child’s birth family, adoptive family, or legal guardian.</text> </paragraph> <paragraph num="(9)"> <text>“CPS” means the child protective services unit that responds to reports of suspected child abuse or neglect pursuant to Family Law Article §5-701 et. seq.</text> </paragraph> <paragraph num="(10)"> <text>“Day” means a calendar day unless otherwise specified.</text> </paragraph> <paragraph num="(11)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(12)"> <text>“Family” means the basic family unit consisting of one or more adults and children related by blood, marriage, adoption, legal guardianship, or domestic partnership as that term is defined in Health General Article, §6-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(13)"> <text>Foster Care.</text> <paragraph num="(a)"> <text>“Foster care” means continuous 24-hour care and supportive services provided for a child a local department places in a resource home.</text> </paragraph> <paragraph num="(b)"> <text>“Foster care” includes:</text> <paragraph num="(i)"> <text>Services to the child's parents or legal guardians, family, and kin to achieve a safe, permanent placement for the child;</text> </paragraph> <paragraph num="(ii)"> <text>Services to the resource parents and monitoring of the child in the out-of-home placement; and</text> </paragraph> <paragraph num="(iii)"> <text>Post-placement services to the child and the child's caregiver to prevent placement disruption or re-entry into out-of-home placement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Household” means the home where the applicant or licensed resource parent lives.</text> </paragraph> <paragraph num="(15)"> <text>“Household member” means an individual who lives in or is regularly present in a household.</text> </paragraph> <paragraph num="(16)"> <text>“Kin” means an individual who is related to the child through blood, marriage, adoption, tribal law or custom, or cultural custom or practice; or an individual who is unrelated to the child, but has a strong familial or significant bond with the child, or is a person identified by the child’s parent.</text> </paragraph> <paragraph num="(17)"> <text>“LGBTIQA+2” means individuals who identify as lesbian, gay, bisexual, transgender, intersex, queer/questioning, asexual, two-spirit, or other description that an individual may use to describe their gender, sexuality, and psychological sex characteristics.</text> </paragraph> <paragraph num="(18)"> <text>“Licensed” means approved by a local department as a resource parent and a resource for custody and guardianship or adoption of a child.</text> </paragraph> <paragraph num="(19)"> <text>“Local department” means a department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(20)"> <text>“Local director” means the director of a local department.</text> </paragraph> <paragraph num="(21)"> <text>“Monthly care stipend” means financial support that a local department provides to a resource parent to assist the resource parent with caring for a child in care and placed in the resource home.</text> </paragraph> <paragraph num="(22)"> <text>“Neglect” means child neglect as defined in Family Law Article, §5-701, Annotated Code of Maryland</text> </paragraph> <paragraph num="(23)"> <text>“Out-of-home care” means out-of-home placement and the monitoring of and services provided to a child in aftercare following a child’s out-of-home placement.</text> </paragraph> <paragraph num="(24)"> <text>“Out-of-home placement” means a living arrangement for a child in care, including foster care, kinship care, group care, or residential treatment care.</text> </paragraph> <paragraph num="(25)"> <text>“Parent” means the legal mother or father of a child or young adult whose rights have not been terminated or a legal guardian other than a local department.</text> </paragraph> <paragraph num="(26)"> <text>“Permanency plan” means a plan specifying where and with whom a child in care will live and the proposed legal relationship between the child and the temporary or permanent caregiver.</text> </paragraph> <paragraph num="(27)"> <text>“Regularly present in the household” means visiting or staying in a home with sufficient frequency to make an individual a significant part of the household.</text> </paragraph> <paragraph num="(28)"> <text>“Resource home” means the residence of an individual that a local department has licensed as a resource parent.</text> </paragraph> <paragraph num="(29)"> <text>“Resource parent” means an individual whom a local department licenses to provide 24-hour care for a child in care in the resource home.</text> </paragraph> <paragraph num="(30)"> <text>“Secondhand smoke” means a complex mixture of gasses and particles that includes:</text> <paragraph num="(a)"> <text>Sidestream smoke, that is, smoke from a burning cigarette, cigar, or pipe; and</text> </paragraph> <paragraph num="(b)"> <text>Exhaled mainstream smoke.</text> </paragraph> </paragraph> <paragraph num="(31)"> <text>“Sleeping arrangement” means the location where a child in care will sleep and the furniture provided for sleeping.</text> </paragraph> <paragraph num="(32)"> <text>“Worker” means a local department staff member assigned to work with and support a resource parent or a child in care.</text> </paragraph> <paragraph num="(33)"> <text>“Young adult” means an individual 18 years old or older but not yet 21 years old.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Requirements for Resource Parents and Household Members."> <paragraph num="A."> <text>Applicants.</text> <paragraph num="(1)"> <text>An individual shall apply to become a licensed resource parent at the local department in the jurisdiction where the individual resides.</text> </paragraph> <paragraph num="(2)"> <text>A couple residing together and applying to be licensed resource parents shall each meet the requirements of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>Any applicant, whether applying as a single resource parent or as part of a couple, shall be:</text> <paragraph num="(a)"> <text>A United States citizen or non-citizen lawfully admitted for permanent residence under the Immigration and Nationality Act; and</text> </paragraph> <paragraph num="(b)"> <text>At least 21 years old.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If an applicant had a prior license, approval, or certification from another foster care or adoption agency, the local department shall obtain written confirmation from the previous agency that the applicant was in good standing.</text> </paragraph> <paragraph num="(5)"> <text>If an individual moves into a household to become part of a couple licensed to serve as resource parents, the individual shall meet all the requirements of this chapter, including meeting the preservice training requirements.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall have 120 days from the date the local department accepts the application to approve or deny the applicant for licensing.</text> </paragraph> <paragraph num="C."> <text>Physical Examination for All Individuals Living in the Household.</text> <paragraph num="(1)"> <text>The applicant and all household members shall:</text> <paragraph num="(a)"> <text>Undergo an initial medical examination by a licensed health care practitioner; and</text> </paragraph> <paragraph num="(b)"> <text>Authorize the release of health information to the local department upon request.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For all applicants and household members 18 years old or older, the initial examination shall include an assessment for risk of tuberculosis, and, if indicated, the result of any tuberculosis test shall be provided to the local department.</text> </paragraph> <paragraph num="(3)"> <text>If an applicant or a member of the household has symptoms or a history of physical or mental health concerns, or a condition that may be contagious or injurious to the physical or emotional health of a child in care, the local department may:</text> <paragraph num="(a)"> <text>Require the individual to undergo additional medical or mental health examinations as specified by the local department;</text> </paragraph> <paragraph num="(b)"> <text>Require the individual to provide written documentation from the examining health care practitioner stating that the medical or mental health condition is not likely to prevent a child in care from receiving care and attention in the home and is not communicable, or harmful to a child in care; and</text> </paragraph> <paragraph num="(c)"> <text>Deny, suspend, or revoke a resource parent license if the local department does not receive the written documentation within a reasonable amount of time from the date of the request for documentation.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>All applicants who intend to accept placement of a child in care under the age of 1 shall provide proof of an up-to-date pertussis vaccination for themselves and for any household member 18 years or older.</text> </paragraph> <paragraph num="(5)"> <text>An individual who joins the household shall comply with the requirements of this section.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Background Clearances.</text> <paragraph num="(1)"> <text>An applicant and any household member 18 years old or older shall apply for a State and federal fingerprint-based criminal background clearance and provide sufficient information for a local department to conduct the clearances and searches in §D(2) and (3) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Review Clearance Results. For all applicants and household members 18 years or older, the local department shall review the results of:</text> <paragraph num="(a)"> <text>State and federal fingerprint based criminal background clearances;</text> </paragraph> <paragraph num="(b)"> <text>Child protective services clearances;</text> </paragraph> <paragraph num="(c)"> <text>Motor Vehicle Administration driving records;</text> </paragraph> <paragraph num="(d)"> <text>A search of the Maryland Judiciary Case Search; and</text> </paragraph> <paragraph num="(e)"> <text>A search of the Maryland and National Sex Offender registries.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Out-of-State CPS Clearance. The local department shall request information from the state-maintained child abuse and neglect registry in any state in which an applicant or household member 18 years old or older has lived within the prior 5 years to determine whether that individual has been found responsible for child abuse or neglect.</text> </paragraph> <paragraph num="(4)"> <text>A local department may not license or continue to license an individual as a resource parent if that individual or any household member 18 years old or older has a felony conviction for:</text> <paragraph num="(a)"> <text>Child abuse or neglect;</text> </paragraph> <paragraph num="(b)"> <text>Spousal abuse;</text> </paragraph> <paragraph num="(c)"> <text>A crime against a child or children, including child pornography;</text> </paragraph> <paragraph num="(d)"> <text>A crime of violence as enumerated in the Criminal Law Article, § 14-101, Annotated Code of Maryland, including rape, sexual assault, or homicide, but not including other physical assault or battery; or</text> </paragraph> <paragraph num="(e)"> <text>Human trafficking.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A local department may not license or continue to license an individual as a resource parent if that individual or any household member 18 years old or older has a felony conviction within the prior 5 years, involving:</text> <paragraph num="(a)"> <text>Physical assault;</text> </paragraph> <paragraph num="(b)"> <text>Battery; or</text> </paragraph> <paragraph num="(c)"> <text>Drug-related offense.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Review of Charges.</text> <paragraph num="(a)"> <text>A local department shall review charges, investigations, other convictions, or findings related to any other crimes of any applicant or adult household member to determine their possible effect on:</text> <paragraph num="(i)"> <text>The safety of any child in care;</text> </paragraph> <paragraph num="(ii)"> <text>The ability of the local department to achieve its goals in providing services to any child in care; and</text> </paragraph> <paragraph num="(iii)"> <text>The applicant’s ability to execute the responsibilities of a resource parent.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A local department may deny, suspend, or revoke a resource parent license based on this review.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Review of CPS History.</text> <paragraph num="(a)"> <text>If the local department receives information that reveals a pending CPS investigation, the local department may not license an applicant until the investigation is completed.</text> </paragraph> <paragraph num="(b)"> <text>The local department may not license or continue to license as a resource parent an individual if they or any household member has been indicated for child abuse or neglect, either in this state or in another state. Only a local director may grant an exception and shall do so in writing.</text> </paragraph> <paragraph num="(c)"> <text>When assessing whether to grant an exception, the local director shall make a decision that is in children’s best interest taking into account the following:</text> <paragraph num="(i)"> <text>The nature and severity of the maltreatment that resulted in the finding;</text> </paragraph> <paragraph num="(ii)"> <text>The number of indicated findings;</text> </paragraph> <paragraph num="(iii)"> <text>Any factors that might indicate that the maltreatment was a one-time incident including the circumstances surrounding the maltreatment and the number of years that have passed since the maltreatment; and</text> </paragraph> <paragraph num="(iv)"> <text>Any evidence that the applicant or household member has changed since the most recent maltreatment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(8)"> <text>After a local department licenses a resource home, if an individual 18 years old or older joins the household, or if any household member becomes 18, the local department shall review for those individuals the results of the following clearances:</text> <paragraph num="(a)"> <text>State and federal fingerprint based criminal background clearances;</text> </paragraph> <paragraph num="(b)"> <text>In-State, and if applicable, out-of-State, child protective services clearances</text> </paragraph> <paragraph num="(c)"> <text>Motor Vehicle Administration driving records;</text> </paragraph> <paragraph num="(d)"> <text>Maryland Judiciary Case Search; and</text> </paragraph> <paragraph num="(e)"> <text>Maryland and National Sex Offender registries.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Child Support Clearance. For applicants only, the local department shall review the result of a child support clearance.</text> <paragraph num="(1)"> <text>If the applicant has a child support arrearage, the local department shall:</text> <paragraph num="(a)"> <text>Provide the applicant with the opportunity to correct the arrearage; and</text> </paragraph> <paragraph num="(b)"> <text>Inform the applicant that they may either pay the arrearage in full or make payment arrangements with the Child Support Administration that are acceptable to the local department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department may deny the application if the applicant cannot, within the 120-day application process, make:</text> <paragraph num="(a)"> <text>Full payment; or</text> </paragraph> <paragraph num="(b)"> <text>Enter into a payment agreement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Financial Stability of Resource Parents.</text> <paragraph num="(1)"> <text>A resource parent shall have sufficient income and financial stability to provide reasonable living conditions for their family group without depending on the monthly care stipend.</text> </paragraph> <paragraph num="(2)"> <text>Except when a resource parent is participating in a DHS-sponsored program in which a stipend is provided to allow one or more parents to operate without external income resources, a resource parent shall have income or resources to make timely payments for shelter, food, utilities, clothing, and other household expenses prior to the addition of a child in care.</text> </paragraph> <paragraph num="(3)"> <text>If a resource parent receives government assistance, the local department may not disqualify the resource parent solely on this basis.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Transportation. A resource parent shall ensure that the child in care has legal and safe transportation to and from:</text> <paragraph num="(1)"> <text>Medical, mental health, and dental appointments;</text> </paragraph> <paragraph num="(2)"> <text>School;</text> </paragraph> <paragraph num="(3)"> <text>Social events;</text> </paragraph> <paragraph num="(4)"> <text>Employment;</text> </paragraph> <paragraph num="(5)"> <text>Visits or activities with family and friends; and</text> </paragraph> <paragraph num="(6)"> <text>Events scheduled by the local department.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Plans for Child Care and Alternative Supervision.</text> <paragraph num="(1)"> <text>If a resource parent requires child care services for a child in care while the resource parent is employed or in school:</text> <paragraph num="(a)"> <text>The resource parent shall discuss the child care plan with the local department and obtain local department approval for the plan; and</text> </paragraph> <paragraph num="(b)"> <text>The child care provider shall be certified by the Maryland State Department of Education Office of Child Care or approved by another agency that provides child care services consistent with the licensing standards of the Maryland Department of Education Office of Child Care, unless the local department approves a plan for informal child care.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Nothing in this section precludes a resource parent from arranging appropriate child care on an occasional basis for a child in care.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Requirements for Resource Homes."> <paragraph num="A."> <text>Health and Safety.</text> <paragraph num="(1)"> <text>The worker shall assess the home using a home health and safety survey approved by the Administration to ensure that the home meets health and safety standards; and</text> </paragraph> <paragraph num="(2)"> <text>If a worker has concerns about the health and safety of the home, the worker may request that the local health department or other certified inspector inspect the home, which may include water and lead testing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Fire Safety.</text> <paragraph num="(1)"> <text>The worker shall assess the home for fire safety using a fire safety survey approved by the Administration.</text> </paragraph> <paragraph num="(2)"> <text>The resource home shall have working smoke and carbon monoxide detectors.</text> </paragraph> <paragraph num="(3)"> <text>If a worker has concerns about fire safety, the worker may request that a fire marshal or other certified fire inspector complete an inspection of the home.</text> </paragraph> </paragraph> <paragraph num="C."> <text>General Safety Requirements.</text> <paragraph num="(1)"> <text>Firearms and Ammunition.</text> <paragraph num="(a)"> <text>All firearms in the resource home shall be unloaded, stored in a locked storage area, and inaccessible to children.</text> </paragraph> <paragraph num="(b)"> <text>All ammunition shall be stored separately from the firearms in a locked storage area, inaccessible to children.</text> </paragraph> <paragraph num="(c)"> <text>The resource parent shall take all safety precautions to ensure that firearms are not used to injure children in the resource home.</text> </paragraph> <paragraph num="(d)"> <text>The worker shall obtain assurances from the applicant that no loaded firearms will be kept in the resource home unless required because a state, federal, or local law enforcement officer lives in the household and maintains and stores the firearms, in accordance with state, federal, and local law enforcement safety procedures.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Potentially dangerous materials. A resource parent shall ensure that prescription and non-prescription medication, dangerous household supplies, tools, and any other potentially dangerous items are inaccessible to children.</text> </paragraph> <paragraph num="(3)"> <text>Window Coverings. A window covering installed before October 1, 2010, may not have unsecured cords, beads, ropes, or strings. Any window covering installed after October 1, 2010, shall be cordless.</text> </paragraph> <paragraph num="(4)"> <text>Sleeping and Living Areas. The resource home shall:</text> <paragraph num="(a)"> <text>Provide the child in care space for privacy, studying, and the storage of clothes, toys, and personal possessions; and</text> </paragraph> <paragraph num="(b)"> <text>Provide a safe sleeping arrangement for the child in care as follows:</text> <paragraph num="(i)"> <text>A sleeping arrangement may include a bunk bed, trundle bed, or another safe permanent arrangement the local department deems appropriate;</text> </paragraph> <paragraph num="(ii)"> <text>A child in care under two years old shall sleep in a crib or other secure bed that will ensure the child in care’s safety;</text> </paragraph> <paragraph num="(iii)"> <text>Except for a child in care younger than 2 years, children in care of opposite genders may not sleep in the same room unless otherwise approved by the local department;</text> </paragraph> <paragraph num="(iv)"> <text>A child in care 2 years old or older may not share a bedroom with an adult unless otherwise approved by the local department; and</text> </paragraph> <paragraph num="(v)"> <text>A child in care may not share a bed with an adult or another child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Pets. A resource parent who has a pet in the home shall:</text> <paragraph num="(a)"> <text>Provide age-appropriate supervision when the child in care is interacting with the pet; and</text> </paragraph> <paragraph num="(b)"> <text>Keep the pet up to date on rabies vaccinations.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Swimming Pools, Hot Tubs, Spas, Waterfront Properties, Fish or Duck Ponds, and Similar Bodies of Water.</text> <paragraph num="(a)"> <text>A resource parent shall provide supervision with regard to water safety appropriate for a child in care's age and ability.</text> </paragraph> <paragraph num="(b)"> <text>The resource home worker shall:</text> <paragraph num="(i)"> <text>Discuss requirements for barriers and safety mechanisms to ensure the safety of children in care; and</text> </paragraph> <paragraph num="(ii)"> <text>Inspect the pool, hot tub, spa, waterfront property, fish or duck pond, or similar body of water for safety compliance.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A resource parent shall ensure that any swimming pool, fish or duck pond, or similar body of water at the resource home:</text> <paragraph num="(i)"> <text>Is maintained in a safe and sanitary condition; and</text> </paragraph> <paragraph num="(ii)"> <text>Complies with county zoning, building, or health codes or ordinances.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>With regard to an in-ground pool, the resource parent shall have the pool area enclosed by a fence at least four feet high with a gate that can be locked or have another safety mechanism to prevent access to the pool from the resource home;</text> </paragraph> <paragraph num="(e)"> <text>With regard to an above-ground swimming pool or hot tub, the resource parent shall have:</text> <paragraph num="(i)"> <text>Retractable or removable ladders that shall be locked when not in use or stored away from the pool; and</text> </paragraph> <paragraph num="(ii)"> <text>A pool with sides at least four feet above the ground at all points or fencing around a pool that is at least four feet high at all points;</text> </paragraph> </paragraph> <paragraph num="(f)"> <text>All doors and gates that access a pool, hot tub, or spa shall have locks;</text> </paragraph> <paragraph num="(g)"> <text>If a pool, hot tub, or spa has a deck area with a door, the door shall be locked;</text> </paragraph> <paragraph num="(h)"> <text>All permanent steps to the pool, hot tub, or spa shall have a locked gate;</text> </paragraph> <paragraph num="(i)"> <text>A pool, hot tub, or spa shall not have climbable objects on the exterior;</text> </paragraph> <paragraph num="(j)"> <text>Hot tubs or spas shall be securely covered when not in use;</text> </paragraph> <paragraph num="(k)"> <text>When there is waterfront property, a fish or duck pond, or a similar body of water at or near the resource home, the local department may require that the body of water or the resource home be fenced with a locked gate or have other safety mechanisms in place;</text> </paragraph> <paragraph num="(l)"> <text>A resource parent shall have at least one individual currently trained in cardiopulmonary resuscitation (CPR) present at the resource home's swimming pool and water recreation area when being used by a child in care;</text> </paragraph> <paragraph num="(m)"> <text>Upon consideration of the following, a local director may give a resource parent a written exemption from one or more provisions of this subsection if doing so does not violate zoning, building or safety codes, or related ordinances;</text> <paragraph num="(i)"> <text>The age, special needs, and swimming ability of the child in care placed in the resource home;</text> </paragraph> <paragraph num="(ii)"> <text>The proximity and location of the pool, hot tub, spa, or body of water to the resource home; and</text> </paragraph> <paragraph num="(iii)"> <text>Any other safety mechanism in place that ensures the safety of the child in care.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Limitations on Resource Homes."> <paragraph num="A."> <text>Restrictions. A local department may not permit a resource parent it licenses to:</text> <paragraph num="(1)"> <text>Provide child care unless registered with the Maryland State Department of Education as a child care provider;</text> </paragraph> <paragraph num="(2)"> <text>Be approved to provide child or adult care by more than one agency unless the local director or designee gives approval in writing;</text> </paragraph> <paragraph num="(3)"> <text>Be licensed as both a child placement and an adult placement resource unless the Administration gives the resource parent written approval for the express purpose of allowing a child in care to transition to the care of the Maryland Developmental Disabilities Administration in the Maryland Department of Health;</text> </paragraph> <paragraph num="(4)"> <text>Be licensed by a private and public child placement agency concurrently;</text> </paragraph> <paragraph num="(5)"> <text>Independently accept a child for care from an individual or agency other than the agency that licensed the resource parent;</text> </paragraph> <paragraph num="(6)"> <text>Provide housing and care except to a child of a relative or friend on a temporary basis, and this child shall be counted as the resource parent's own child in the count of the children in the home;</text> </paragraph> <paragraph num="(7)"> <text>Care for an adult who has special medical or mental health needs unless the local department evaluates the situation and determines that this care does not interfere with the care of the child in care;</text> </paragraph> <paragraph num="(8)"> <text>Except as provided for in § B of this regulation, care for more than six children in the resource home, including those of the resource parent;</text> </paragraph> <paragraph num="(9)"> <text>Care for more than two children under the age of 2, including the resource parent's own children, unless approved by the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Exception. The local department may permit a resource parent to care for up to eight children, including the resource parent’s children:</text> <paragraph num="(1)"> <text>When necessary to keep a sibling group together;</text> </paragraph> <paragraph num="(2)"> <text>In the case of an emergency placement of up to 90 days; or</text> </paragraph> <paragraph num="(3)"> <text>In appropriate circumstances, if the local director or designee has given written approval.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Resource parent licensed as a child care provider. When a resource parent is licensed to provide child care, the resource parent:</text> <paragraph num="(1)"> <text>May not exceed the child capacity number stated on the certificate of registration issued by the Maryland State Department of Education Office of Child Care;</text> </paragraph> <paragraph num="(2)"> <text>Shall follow the age and child-to-adult ratio requirements outlined by the Maryland State Department of Education Office of Child Care; and</text> </paragraph> <paragraph num="(3)"> <text>Shall provide a signed copy of the dual license agreement between the resource parent, the Maryland State Department of Education Office of Child Care, and the local department.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Education.</text> <paragraph num="(1)"> <text>Homeschooling. A resource parent:</text> <paragraph num="(a)"> <text>May not homeschool a child in care without court approval;</text> </paragraph> <paragraph num="(b)"> <text>Shall utilize a homeschool program approved by Maryland State Department of Education; and</text> </paragraph> <paragraph num="(c)"> <text>Shall provide homeschool progress reports at a frequency established by the local department or the court.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Private or Parochial Schooling.</text> <paragraph num="(a)"> <text>A resource parent shall get approval from the local department or the child in care’s parents or legal guardians before enrolling a child in care in a private or parochial school, unless otherwise ordered by the court.</text> </paragraph> <paragraph num="(b)"> <text>If a local department or the child in care’s parents or guardians approve a child in care’s enrollment in a private or parochial school, the local department:</text> <paragraph num="(i)"> <text>May not pay any costs for tuition, books, or any other costs associated with a child in care enrolled in an accredited private or parochial school; and</text> </paragraph> <paragraph num="(ii)"> <text>May not supplement the monthly care stipend to pay these costs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Enrollment. When a child who enters care is already enrolled in an accredited private or parochial school, the resource parent shall enroll the child in care in a public school unless the resource parent, with the permission of the local department or the child in care’s parents or legal guardians, assumes financial responsibility for the child in care’s continued enrollment in the private or parochial school or the parents or legal guardians continue to financially provide for the education.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Resource Parent Standards."> <paragraph num="A."> <text>A local department shall license a resource parent who can meet the complex needs of children in care while supporting reunification or other permanency plans.</text> </paragraph> <paragraph num="B."> <text>A resource parent shall have the following characteristics:</text> <paragraph num="(1)"> <text>Knowledge of and ability to provide children in care a positive, nurturing, and trauma-informed environment;</text> </paragraph> <paragraph num="(2)"> <text>Willingness to work cooperatively with the local department in:</text> <paragraph num="(a)"> <text>The best interest of the child in care;</text> </paragraph> <paragraph num="(b)"> <text>Establishing a supportive relationship with the parents or legal guardians and other family members of the child in care;</text> </paragraph> <paragraph num="(c)"> <text>Supporting the permanency plan established by the local department and the courts;</text> </paragraph> <paragraph num="(d)"> <text>Supporting the goals established in the case plan;</text> </paragraph> <paragraph num="(e)"> <text>Being available to local department staff for communication and home visits; and</text> </paragraph> <paragraph num="(f)"> <text>Ensuring that the requirements of this chapter are met.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Maturity and personality characteristics that:</text> <paragraph num="(a)"> <text>Help the child in care understand placement in out-of-home care and the child in care's own feelings about the placement; and</text> </paragraph> <paragraph num="(b)"> <text>Help maintain the child in care’s family connections through regular and consistent family contact as required by the local department.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The capacity to value, understand, respect, and support individuals from different racial, ethnic, religious, cultural heritage, socio-economic backgrounds, sexual orientation, and gender identity and expression from that of the resource parent;</text> </paragraph> <paragraph num="(5)"> <text>The capacity to understand that it is in the best interest of a child in care, of multiracial parentage to have multiracial experiences;</text> </paragraph> <paragraph num="(6)"> <text>The skills to promote the process of socialization through family life to enhance the child in care's growth and learning;</text> </paragraph> <paragraph num="(7)"> <text>The suitability in age and physical stamina to meet the demands of the care of growing children;</text> </paragraph> <paragraph num="(8)"> <text>The emotional capacity to handle life's stresses and adapt to change and difficult situations;</text> </paragraph> <paragraph num="(9)"> <text>The willingness to support and encourage a child in care's educational progress and take an active role by attending school conferences and similar activities whenever possible; and</text> </paragraph> <paragraph num="(10)"> <text>The ability to provide time free from the interference of other responsibilities and to give a child in care needed care, supervision, and attention.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Resource Parent Training."> <paragraph num="A."> <text>Pre-service Training.</text> <paragraph num="(1)"> <text>Each resource parent applicant shall complete a pre-service training program approved by the Administration. This training shall cover the following:</text> <paragraph num="(a)"> <text>Role and relationships between local department personnel, the resource parent, the child in care's parents or legal guardians, and the child in care;</text> </paragraph> <paragraph num="(b)"> <text>Developmental needs of children in out-of-home care;</text> </paragraph> <paragraph num="(c)"> <text>Attachment, separation, grief, and loss;</text> </paragraph> <paragraph num="(d)"> <text>Trauma-related behaviors and trauma-informed parenting;</text> </paragraph> <paragraph num="(e)"> <text>Confidentiality;</text> </paragraph> <paragraph num="(f)"> <text>Behavior management;</text> </paragraph> <paragraph num="(g)"> <text>Reasonable and prudent parenting;</text> </paragraph> <paragraph num="(h)"> <text>Co-parenting with parents and legal guardians;</text> </paragraph> <paragraph num="(i)"> <text>Supporting a child in care’s relationship with their parents or legal guardian;</text> </paragraph> <paragraph num="(j)"> <text>Maintaining a child in care’s connections;</text> </paragraph> <paragraph num="(k)"> <text>Reunification and permanency plans;</text> </paragraph> <paragraph num="(l)"> <text>Effective communication;</text> </paragraph> <paragraph num="(m)"> <text>Conflict resolution;</text> </paragraph> <paragraph num="(n)"> <text>Cultural and religious differences between the resource parent and the child in care’s family</text> </paragraph> <paragraph num="(o)"> <text>Issues faced by individuals who identify as LGBTQIA+2;</text> </paragraph> <paragraph num="(p)"> <text>Caring for children in care with medical, mental health, and behavioral needs;</text> </paragraph> <paragraph num="(q)"> <text>Recognizing and responding to signs of depression, anxiety, and other mental health conditions;</text> </paragraph> <paragraph num="(r)"> <text>Administration and storage of medications;</text> </paragraph> <paragraph num="(s)"> <text>Recognizing and reporting signs of child abuse and neglect; and</text> </paragraph> <paragraph num="(t)"> <text>Services available for children in care and resource parents.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department may consider another nationally recognized pre-service training program completed within the prior 3 years as meeting the pre-service training requirement.</text> </paragraph> <paragraph num="(3)"> <text>If a resource parent applicant completes the pre-service training, the training is valid for 3 years from the date of completion.</text> </paragraph> <paragraph num="(4)"> <text>Resource parents who relocate to Maryland and have had an active resource home license in another state within the prior 3 years may be exempt from pre-service training requirements at the discretion of the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Continuing Training.</text> <paragraph num="(1)"> <text>Each resource parent shall complete at least 10 hours of training approved by the local department annually, including 2 hours of behavior management training, every 2 years.</text> </paragraph> <paragraph num="(2)"> <text>The training may cover the areas listed in §A of this regulation and any additional topics as needed.</text> </paragraph> </paragraph> <paragraph num="C."> <text>CPR & First Aid Training. Prior to a local department licensing a resource parent and at 2-year intervals thereafter, each resource parent shall complete cardiopulmonary resuscitation (CPR) and first aid training.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Home Study."> <paragraph num="A."> <text>Consideration. The local department shall prioritize initiating a home study on the basis of the applicant's flexibility in the children they can parent and the needs of children in out-of-home care.</text> </paragraph> <paragraph num="B."> <text>Local Department Assessment.</text> <paragraph num="(1)"> <text>The home study process shall provide an opportunity for a local department to study and assess an applicant’s potential for resource parenting; and</text> </paragraph> <paragraph num="(2)"> <text>The local department shall use a home study framework approved by the Administration.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Self-Assessment. The home study process shall include an opportunity for the applicant to assess their potential for resource parenting.</text> </paragraph> <paragraph num="D."> <text>A home study shall provide in-depth information about out-of-home care, reunification, and adoption to an applicant, including:</text> <paragraph num="(1)"> <text>The differences between foster parenting, parenting one's own child, and adoption of a child;</text> </paragraph> <paragraph num="(2)"> <text>The reasons children enter out-of-home care;</text> </paragraph> <paragraph num="(3)"> <text>The needs and challenges of children in need of out-of-home care and adoption, including medical, mental health, behavioral, educational, and social needs;</text> </paragraph> <paragraph num="(4)"> <text>The needs and expectations of parents, or legal guardians and their rights, and responsibilities, including visitation;</text> </paragraph> <paragraph num="(5)"> <text>The importance of family and kinship connections including the priority of placing children with family or kin whenever available;</text> </paragraph> <paragraph num="(6)"> <text>The role and responsibilities of resource parents to the child in care, the child in care’s parents, kin or legal guardians, the local department, and the resource parent's own family;</text> </paragraph> <paragraph num="(7)"> <text>The role and responsibilities of the local department to the resource family, the child in care, and the child in care’s family and kin;</text> </paragraph> <paragraph num="(8)"> <text>The Administration's behavior management, confidentiality, and reasonable and prudent parenting policies;</text> </paragraph> <paragraph num="(9)"> <text>The impact foster care and adoption may have on the applicant’s own family;</text> </paragraph> <paragraph num="(10)"> <text>The impact that separation and placement may have on the child in care, the child in care’s family, and the resource family;</text> </paragraph> <paragraph num="(11)"> <text>The nature and purpose of the permanency plan, the case plan, and the service agreement;</text> </paragraph> <paragraph num="(12)"> <text>The requirements for licensing a resource parent;</text> </paragraph> <paragraph num="(13)"> <text>Understanding that the priorities of a permanency plan may change throughout the life of the case;</text> </paragraph> <paragraph num="(14)"> <text>The option to be considered as an adoptive home for children who have a permanency plan of adoption by a non-relative;</text> </paragraph> <paragraph num="(15)"> <text>The legal, technical, procedural, financial, medical, and educational aspects of foster care;</text> </paragraph> <paragraph num="(16)"> <text>An overview of the Citizens Review Board for Children and other review processes and the resource parents' role in these processes; and</text> </paragraph> <paragraph num="(17)"> <text>The requirement that each resource parent applicant attend and complete the pre-service and continuing training and any additional training required by the Administration.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Resource Home Study Process.</text> <paragraph num="(1)"> <text>Initiation of Application. The applicant shall:</text> <paragraph num="(a)"> <text>Sign a resource parent application and, as applicable, the consent to release confidential information forms;</text> </paragraph> <paragraph num="(b)"> <text>Complete resource home application materials;</text> </paragraph> <paragraph num="(c)"> <text>Participate in home study interviews; and</text> </paragraph> <paragraph num="(d)"> <text>Complete other tasks as requested by the local department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Visits.</text> <paragraph num="(a)"> <text>The worker shall conduct at least three visits with the applicant, one of which may be conducted by videoconference.</text> </paragraph> <paragraph num="(b)"> <text>The visits in the applicant’s home shall include:</text> <paragraph num="(i)"> <text>A discussion with all household members; and</text> </paragraph> <paragraph num="(ii)"> <text>An inspection of the home.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>References.</text> <paragraph num="(a)"> <text>The worker shall obtain three personal written references.</text> <paragraph num="(i)"> <text>One of the references shall be by a relative; and</text> </paragraph> <paragraph num="(ii)"> <text>Two of the references shall be by non-relatives;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The worker shall conduct interviews with each reference:</text> <paragraph num="(i)"> <text>Two of the interviews, shall be in-person or by video conference; and</text> </paragraph> <paragraph num="(ii)"> <text>The third interview may be conducted by telephone.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The worker shall obtain a written reference from a school staff member or homeschool monitor for each school-aged child in the applicant’s home.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Recommendation of Resource Home for Licensing.</text> <paragraph num="(1)"> <text>A local department shall notify an applicant in writing, within 120 days of the date that the local department accepts the application, of its decision to approve or deny licensure.</text> </paragraph> <paragraph num="(2)"> <text>An applicant aggrieved by a decision may file an appeal according to Regulation .20 of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>An individual licensed under this chapter as a resource parent is dually licensed for both foster care and adoption.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Denial of License."> <text>The local department may deny an application if:</text> <paragraph num="A."> <text>The applicant, a household member, or the home in which the child in care will be placed fails to meet the requirements of this chapter;</text> </paragraph> <paragraph num="B."> <text>The local department’s evaluation of the application materials reveals that the applicant knowingly reported false information;</text> </paragraph> <paragraph num="C."> <text>The local department, another department, or a private child placement agency has previously denied or revoked a license of the applicant as a resource home, kinship home, or adoptive resource unless the local department is satisfied that the condition that was the basis for the denial or revocation has been corrected;</text> </paragraph> <paragraph num="D."> <text>The applicant prevents the local department from completing its responsibilities for licensure;</text> </paragraph> <paragraph num="E."> <text>An evaluation of criminal records or child abuse or neglect records of the applicant or a household member indicates behavior harmful to a child in care; or</text> </paragraph> <paragraph num="F."> <text>Based on substantial, credible evidence, the local department concludes that the applicant cannot provide for the health, safety, or welfare of the children in care because of abuse of alcohol or other controlled dangerous substances, mental health concerns, or any other condition that creates reasonable doubt as to the applicant's ability to provide foster care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Reconsideration of a Resource Home."> <paragraph num="A."> <text>A local department shall:</text> <paragraph num="(1)"> <text>Conduct an annual reconsideration of each resource parent and resource home that includes at least one home visit to determine continuing compliance with this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Provide written notice to the resource parent of an upcoming annual reconsideration at least 60 days prior to the reconsideration due date;</text> </paragraph> <paragraph num="(3)"> <text>Conduct a review of the resource home record and interview the worker for each child in care placed in the resource home in preparation for the reconsideration;</text> </paragraph> <paragraph num="(4)"> <text>Conduct an inspection of the resource home and complete a home health and safety survey and fire safety survey;</text> </paragraph> <paragraph num="(5)"> <text>Review and obtain an updated signed copy of the resource parent and kinship caregiver agreement;</text> </paragraph> <paragraph num="(6)"> <text>Obtain written verification of each resource parent’s income, if applicable;</text> </paragraph> <paragraph num="(7)"> <text>Obtain written verification of an updated medical examination every 2 years from the date of licensure for all household members or when there are indications of serious health problems;</text> </paragraph> <paragraph num="(8)"> <text>Obtain proof of updated rabies vaccinations for any pets, if applicable; and</text> </paragraph> <paragraph num="(9)"> <text>Update the CPS, Motor Vehicle Administration, Maryland Judiciary Case Search, and Maryland and National sex offender registry clearances for the resource parent and household members 18 years old or older, and a child support clearance for the resource parent.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A new household member who will take on the role of a resource parent shall complete:</text> <paragraph num="(1)"> <text>An application to be a resource parent;</text> </paragraph> <paragraph num="(2)"> <text>All other forms required of a resource parent;</text> </paragraph> <paragraph num="(3)"> <text>Clearances required of a new resource parent; and</text> </paragraph> <paragraph num="(4)"> <text>Preservice training;</text> </paragraph> </paragraph> <paragraph num="C."> <text>A worker may discuss the following with the resource parents:</text> <paragraph num="(1)"> <text>Composition of the resource family,</text> </paragraph> <paragraph num="(2)"> <text>The relationship of the resource parents with each other, with their own children, and with the children in care;</text> </paragraph> <paragraph num="(3)"> <text>Satisfactions and difficulties of resource parenting;</text> </paragraph> <paragraph num="(4)"> <text>The family’s social and recreational activities, and household responsibilities;</text> </paragraph> <paragraph num="(5)"> <text>Methods of behavior management;</text> </paragraph> <paragraph num="(6)"> <text>The resource parents’ relationship with the child in care’s parents and family;</text> </paragraph> <paragraph num="(7)"> <text>The results of any clearances, as appropriate;</text> </paragraph> <paragraph num="(8)"> <text>The resource parent’s child care plan;</text> </paragraph> <paragraph num="(9)"> <text>The resource parent’s involvement in meeting the child in care’s education and health care needs;</text> </paragraph> <paragraph num="(10)"> <text>Any preferences for children in care placed in the resource home in the future in terms of number, age, or gender; and</text> </paragraph> <paragraph num="(11)"> <text>The child in care’s permanency plan.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The worker shall complete the annual reconsideration and share the status of the license with the resource parent, in writing within 30 days of the reconsideration date.</text> </paragraph> <paragraph num="E."> <text>Major Changes.</text> <paragraph num="(1)"> <text>Resource parents shall notify the local department of major changes in their lives that may affect their ability to care for children in care, including:</text> <paragraph num="(a)"> <text>Illness or death of a household member;</text> </paragraph> <paragraph num="(b)"> <text>Marital problems or significant conflict in the household;</text> </paragraph> <paragraph num="(c)"> <text>A move to a new residence;</text> </paragraph> <paragraph num="(d)"> <text>Suspected abuse or neglect in the home; and</text> </paragraph> <paragraph num="(e)"> <text>Changes in the family composition due to individuals leaving or joining the household, marriage, separation, divorce, or another occurrence.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall discuss each major change and determine whether to complete a reconsideration.</text> </paragraph> <paragraph num="(3)"> <text>If the resource parent moves to a new residence, the local department shall assess the home by completing:</text> <paragraph num="(a)"> <text>A fire safety survey; and</text> </paragraph> <paragraph num="(b)"> <text>A home health and safety survey.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Local Department Responsibility to Resource Parents."> <text>A local department shall:</text> <paragraph num="(1)"> <text>Provide pre-service and continuing training opportunities;</text> </paragraph> <paragraph num="(2)"> <text>Help resource parents understand their rights and responsibilities;</text> </paragraph> <paragraph num="(3)"> <text>Consistent with regulation .12A of this chapter, provide the resource parents with all known information that is available about the child in care and the reason the child in care entered out-of-home care;</text> </paragraph> <paragraph num="(4)"> <text>Advise the resource parents about medical requirements regarding children in care;</text> </paragraph> <paragraph num="(5)"> <text>Provide resource parents with a health passport for each child in care placed in the resource home;</text> </paragraph> <paragraph num="(6)"> <text>Maintain regular contact with the resource parent and the child in care in the resource home;</text> </paragraph> <paragraph num="(7)"> <text>Provide appropriate supportive services that will enable the resource parents to meet the unique needs of the child in care;</text> </paragraph> <paragraph num="(8)"> <text>Respond as soon as possible or provide appropriate crisis response contacts for crisis situations that may arise from the child in care's placement in the resource home;</text> </paragraph> <paragraph num="(9)"> <text>Upon placement, initiate a monthly care stipend for the resource parents and explain the initial clothing allowance and how to obtain payment or reimbursement for allowable expenditures made to meet the child in care's needs, including child care;</text> </paragraph> <paragraph num="(10)"> <text>Inform the resource parents of any requirements in the service plan that would directly affect a child in care;</text> </paragraph> <paragraph num="(11)"> <text>Inform the resource parents of the child in care's permanency plan, including family finding efforts, and keep the resource parents updated as to the progress of that plan and give the resource parents the ability to provide input as to the plan;</text> </paragraph> <paragraph num="(12)"> <text>Obtain the agreement of resource parents to any visitation plan that involves the use of the resource parents' home or requires the resource parents to transport the child in care, with attempts made to balance the resource parents’ right to privacy with the right of the parents to visit the child in care; and</text> </paragraph> <paragraph num="(13)"> <text>Assist the resource parents in preparation for the separation of the child in care from out-of-home care.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Rights of a Resource Parent."> <paragraph num="A."> <text>Information About a Child in Care. Prior to a local department placing a child in care in a resource home, and upon learning new information, the worker shall provide the resource parent with all known information about the child in care’s medical, mental health, behavioral, educational, social, and emotional background, including the reason the child in care came into care and any change in the case plan. Information about the child in care’s family that may be privileged or confidential may not be disclosed.</text> </paragraph> <paragraph num="B."> <text>Monthly Care Stipend. Upon placement, the resource parent has a right to a timely monthly care stipend, an initial clothing allowance if this is the child in care’s first placement, and timely reimbursement for allowable expenditures made to meet the child in care's needs, including child care.</text> </paragraph> <paragraph num="C."> <text>Notice of Court Hearings and Meetings. Except for meetings covered by attorney-client privilege, or meetings when confidential information about the parents or legal guardians is discussed, the worker shall advise the resource parent of:</text> <paragraph num="(1)"> <text>The date and time of, and when applicable, right to participate in, family team decision meetings and educational or mental health team meetings regarding a child in care placed in the resource home;</text> </paragraph> <paragraph num="(2)"> <text>Unless waived for good cause, at least 10 days before scheduled court proceedings, the date and time of any scheduled court hearing;</text> </paragraph> <paragraph num="(3)"> <text>The right to be heard at court hearings;</text> </paragraph> <paragraph num="(4)"> <text>Recommendations the local department will make in court regarding the child in care’s permanency plan, placement, or visitation; and</text> </paragraph> <paragraph num="(5)"> <text>Decisions made by the local department and court regarding a child in care placed in the resource home.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Advance notice of removal. Except as waived by court order or when the local department determines that a child in care is at imminent risk of harm, the local department shall give the resource parent reasonable written notice of plans to remove the child in care from the resource home.</text> </paragraph> <paragraph num="E."> <text>A resource parent has the right to liability insurance coverage for certain damages in accordance with Regulation .19 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Responsibilities of a Resource Parent."> <paragraph num="A."> <text>Responsibilities to a Child in Care. A resource parent shall:</text> <paragraph num="(1)"> <text>Participate in the child in care's physical health, mental health, and dental health care, including documenting every healthcare visit in the child in care’s health passport and advising the child in care’s worker;</text> </paragraph> <paragraph num="(2)"> <text>Participate in the child in care's educational process;</text> </paragraph> <paragraph num="(3)"> <text>Provide supervision and guidance appropriate to the child in care's age and developmental level;</text> </paragraph> <paragraph num="(4)"> <text>Provide daily essentials that are required for the health, comfort, and personal care of a child in care;</text> </paragraph> <paragraph num="(5)"> <text>Help the child in care cope with any anxiety of being away from the child in care’s family or guardians, and promote the child in care’s self-esteem and positive self-image;</text> </paragraph> <paragraph num="(6)"> <text>Respect the child in care and the child in care's family and kin;</text> </paragraph> <paragraph num="(7)"> <text>Whenever possible engage and partner with the child in care’s family and kin;</text> </paragraph> <paragraph num="(8)"> <text>Be sensitive to and respect the child in care's individual needs, tastes, and values, and support the child in care's religious beliefs, cultural customs, sexual orientation, and gender identity and expression;</text> </paragraph> <paragraph num="(9)"> <text>Involve the child in care in family activities;</text> </paragraph> <paragraph num="(10)"> <text>Establish clear expectations for and limits on behavior;</text> </paragraph> <paragraph num="(11)"> <text>Provide or arrange transportation to appointments, extracurricular activities, employment, and social, and cultural events;</text> </paragraph> <paragraph num="(12)"> <text>Support the child in care in understanding their permanency plan and any move from the resource home;</text> </paragraph> <paragraph num="(13)"> <text>Provide an environment free from exposure to secondhand smoke for a child in care;</text> </paragraph> <paragraph num="(14)"> <text>Protect confidential information regarding a child in care and their family;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Responsibilities to a Child in Care's Family. A resource parent shall:</text> <paragraph num="(1)"> <text>Assist the local department in maintaining and improving the child in care's relationship with the child in care’s family and support this relationship by helping with family visits, which may include visits in the resource home;</text> </paragraph> <paragraph num="(2)"> <text>Maintain an attitude of respect and understanding towards the child in care’s family;</text> </paragraph> <paragraph num="(3)"> <text>Provide regular updates and information about the child in care's life; and</text> </paragraph> <paragraph num="(4)"> <text>Serve as a role model for the child in care’s family.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Responsibilities to the Local Department. A resource parent shall:</text> <paragraph num="(1)"> <text>Participate in required training;</text> </paragraph> <paragraph num="(2)"> <text>Work as a team member in assessing a child in care's strengths and needs, and implementing the child in care’s case plan;</text> </paragraph> <paragraph num="(3)"> <text>Update the local department on the child in care's development and adjustment;</text> </paragraph> <paragraph num="(4)"> <text>Attend case reviews and meetings as requested by the local department;</text> </paragraph> <paragraph num="(5)"> <text>Immediately notify the local department of changes within the resource family, such as:</text> <paragraph num="(a)"> <text>Employment and child care arrangements;</text> </paragraph> <paragraph num="(b)"> <text>Composition of the household;</text> </paragraph> <paragraph num="(c)"> <text>Address, telephone number, and email address;</text> </paragraph> <paragraph num="(d)"> <text>Health status; and</text> </paragraph> <paragraph num="(e)"> <text>Stressful conditions that may affect the child in care.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Provide at least 30 days notice when requesting a child in care be moved except in circumstances that immediately affect the child in care or resource family’s health or safety;</text> </paragraph> <paragraph num="(7)"> <text>Report any suspected incident of child physical or sexual abuse or neglect to the local department as soon as the incident becomes known to the resource parent;</text> </paragraph> <paragraph num="(8)"> <text>Notify the local department if a child in care runs away or otherwise cannot be located; and</text> </paragraph> <paragraph num="(9)"> <text>Notify the local department of any criminal charges, investigations, or findings related to any crime committed or alleged to have been committed by a household member.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Behavioral Management of Children in Care."> <paragraph num="A."> <text>The local department shall provide resource parents with developmentally appropriate and trauma-informed resources to manage the behaviors of children in care, including behavior management methods, and connect the resource parent with community programs to address concerning behaviors.</text> </paragraph> <paragraph num="B."> <text>Resource parents shall establish clear expectations for behavior and understand and manage challenging behaviors in a trauma-informed manner, rewarding good behavior.</text> </paragraph> <paragraph num="C."> <text>Only a resource parent or other adult caregiver approved by the local department and known to the child in care may discipline a child in care.</text> </paragraph> <paragraph num="D."> <text>Resource parents may only physically restrain a child in care to protect the child in care from self-injury or from injuring others.</text> </paragraph> <paragraph num="E."> <text>Prohibited punishments include:</text> <paragraph num="(1)"> <text>Using corporal punishment that includes spanking, shaking, physical hitting, or any other type of physical punishment, no matter how inflicted;</text> </paragraph> <paragraph num="(2)"> <text>Requiring physical exercises such as running laps or performing pushups;</text> </paragraph> <paragraph num="(3)"> <text>Forcing a child in care to assume or hold an uncomfortable position such as squatting or bending, or to repeat physical movements;</text> </paragraph> <paragraph num="(4)"> <text>Confining a child in care in a locked room;</text> </paragraph> <paragraph num="(5)"> <text>Using mechanical or chemical restraints;</text> </paragraph> <paragraph num="(6)"> <text>Denying essential program services, such as not taking a child in care to a planned appointment for educational, psychiatric, or psychological services;</text> </paragraph> <paragraph num="(7)"> <text>Withholding visitation or communication with the child in care’s family or kin;</text> </paragraph> <paragraph num="(8)"> <text>Withholding meals, clothing, or bedding, or disrupting a child in care’s sleep;</text> </paragraph> <paragraph num="(9)"> <text>Making remarks that belittle or ridicule a child in care or a child in care's family; and</text> </paragraph> <paragraph num="(10)"> <text>Threatening to have a child in care removed from the resource home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Investigations of Abuse or Neglect in Resource Homes."> <paragraph num="A."> <text>Initial Notification. If the local department receives a report of suspected abuse or neglect and initiates an investigation, the local department shall:</text> <paragraph num="(1)"> <text>Notify the resource parent that a report of abuse or neglect has been made; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the parents or legal guardians of any children in care living in the resource home and the children in care’s attorney.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Investigation.</text> <paragraph num="(1)"> <text>The CPS unit of a local department shall respond to the report of abuse or neglect as required by COMAR 07.02.07.</text> </paragraph> <paragraph num="(2)"> <text>An allegation of abuse or neglect in a resource home does not require the automatic removal of children in care placed in the resource home.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall assess and determine whether it is in the best interests of any children in care placed in the resource home to remain in the resource home pending completion of the investigation.</text> </paragraph> <paragraph num="(4)"> <text>A local department staff member shall visit the resource home at least weekly as long as any children in care remain in the home until the local department makes a decision about the continued licensure of the resource home.</text> </paragraph> <paragraph num="(5)"> <text>A local department shall not place additional children in care in the resource home for care or respite care pending the outcome of the investigation and a decision by the local director or designee as to the continued licensure of the resource home.</text> </paragraph> <paragraph num="(6)"> <text>The worker and resource parent may take any necessary actions to ensure the safety of the alleged victim pending completion of the investigation, but shall not create a safety plan for children in care.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Continued Licensure of Resource Home.</text> <paragraph num="(1)"> <text>Within 5 business days of completing the investigation, the local department shall determine whether the resource parent, household members, and resource home still meet the standards for a license and make a recommendation to the local director as to the continued licensure of the resource parent.</text> </paragraph> <paragraph num="(2)"> <text>Within 5 business days after receiving the recommendation of the staff, the local director shall render a written decision as to the continued licensure of the resource parent and whether any children in care removed from the resource home may be returned.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall provide the written decision to the parents or guardians of any children in care living in the resource home, the attorneys for those children in care, and the resource parent.</text> </paragraph> <paragraph num="(4)"> <text>A copy of the local director's decision shall be forwarded to the Administration and uploaded into the electronic system of record of the resource parent and any children in care placed in the resource home when the alleged abuse or neglect occurred.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Resource Parent License on Hold."> <paragraph num="A."> <text>A licensed resource parent may choose to suspend acceptance of children in care for up to 1 year and still maintain licensed status.</text> </paragraph> <paragraph num="B."> <text>During the period in which the license is on hold, the resource parent is not required to undergo an annual reconsideration. At the point that the resource parent wishes to accept children in care, the local department shall complete a reconsideration.</text> </paragraph> <paragraph num="C."> <text>The local department shall close the resource home if the resource parent does not wish to accept children in care at the end of the 1-year period.</text> </paragraph> <paragraph num="D."> <text>The local department shall give a resource parent 30 days written notice that includes the intended action to close the resource home and the resource parent's right to appeal the local department’s decision.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Relicensing a Closed Resource Home."> <paragraph num="A."> <text>If former resource parents request that their home be relicensed within 3 years of being closed in good standing, the local department shall conduct a reconsideration as required under Regulation .10 of this chapter and require that:</text> <paragraph num="(1)"> <text>Each resource parent and household members 18 years old or older apply for new state and federal fingerprint-based criminal background clearance and CPS clearances;</text> </paragraph> <paragraph num="(2)"> <text>Each resource parent completes 10 hours of in-service training, including 2 hours of behavioral management training; and</text> </paragraph> <paragraph num="(3)"> <text>Each resource parent completes CPR and first aid training, if it has been more than 2 years since last completed.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If former resource parents have been closed for more than 3 years, the resource parents may apply to be relicensed and shall meet all the requirements outlined in this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Resource Home Closure, Suspension, and Revocation."> <paragraph num="A."> <text>Closure of a Resource Home.</text> <paragraph num="(1)"> <text>A local department may close a resource home for one or more of the following reasons:</text> <paragraph num="(a)"> <text>The local department has not placed any children in the resource home in the previous 2 years; or</text> </paragraph> <paragraph num="(b)"> <text>The characteristics of the children the resource parent is willing to accept for care in the resource home are not consistent with the characteristics of the children in care or entering care.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall give a resource parent 30 days written notice that includes the intended action to close the home and the resource parent's right to appeal the local department’s decision.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Suspension.</text> <paragraph num="(1)"> <text>After receiving a complaint indicating possible violations of the resource home regulations, a local department shall assess to determine compliance with applicable regulations and discuss the possible violations with the resource parent.</text> </paragraph> <paragraph num="(2)"> <text>A local department may suspend a resource parent license for a period not exceeding 60 days for a violation of these regulations.</text> </paragraph> <paragraph num="(3)"> <text>Except in situations that permit an emergency suspension, the local department shall provide 20 days advance notice of a suspension and send the resource parent:</text> <paragraph num="(a)"> <text>Notice that includes the intended action;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the grounds and specific regulations violated; and</text> </paragraph> <paragraph num="(c)"> <text>A statement describing the resource parent's right to appeal the decision of the local department.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>When a resource parent license is suspended, the local department may not place any new children in care in the resource home.</text> <paragraph num="(a)"> <text>Children in care may remain in the home only if:</text> <paragraph num="(i)"> <text>The suspension was caused by a violation of these regulations that does not threaten the health and safety of the children in care;</text> </paragraph> <paragraph num="(ii)"> <text>The local department agrees that the reason for the suspension can be corrected within 60 days from the date of the suspension; or</text> </paragraph> <paragraph num="(iii)"> <text>The resource parent files an appeal within 20 days of the local department's notice.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the resource parent does not correct the reason for the suspension, the local department shall remove the children from the home within 60 days of the date of suspension.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The local department shall restore the resource parent’s license status or revoke the license by the end of the suspension period.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Revocation.</text> <paragraph num="(1)"> <text>The local department may revoke a license for any violation of these regulations.</text> </paragraph> <paragraph num="(2)"> <text>Except in situations that permit an emergency revocation the local department shall provide 20 days advance notice of a revocation.</text> <paragraph num="(a)"> <text>The local department shall send the resource parents;</text> <paragraph num="(i)"> <text>Notice that includes the intended action;</text> </paragraph> <paragraph num="(ii)"> <text>A statement of the grounds and specific regulations violated; and</text> </paragraph> <paragraph num="(iii)"> <text>A statement describing the resource parent's right to appeal the decision of the local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the resource parents do not appeal an intended revocation within 20 days, the local department shall immediately remove the children from the home.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Emergency Suspension or Revocation.</text> <paragraph num="(1)"> <text>If the local department finds evidence of gross incompetence or gross misconduct in the resource home or other action or condition that poses an immediate threat to the children’s health and safety, the local department shall, without giving 20 days notice, suspend or revoke the resource parent license.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall send the resource parents;</text> <paragraph num="(a)"> <text>Notice that includes the intended emergency revocation or suspension;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the grounds and specific regulations violated; and</text> </paragraph> <paragraph num="(c)"> <text>A statement about the resource parent’s right to appeal the local department’s</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the local department decides to issue a notice of an emergency revocation or suspension, the local department shall immediately remove the children.</text> </paragraph> <paragraph num="(4)"> <text>Once suspended or revoked on an emergency basis, the local department shall not restore the resource parent’s license unless:</text> <paragraph num="(a)"> <text>The resource parent has received a favorable appeal hearing decision; or</text> </paragraph> <paragraph num="(b)"> <text>The local director has given written approval for the reinstatement.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Liability Insurance and Reimbursement for Loss to Resource Parents."> <paragraph num="A."> <text>The Administration shall provide liability insurance for resource parents who care for children under certain conditions.</text> </paragraph> <paragraph num="B."> <text>The insurance shall cover the following:</text> <paragraph num="(1)"> <text>Bodily injury and property damage that a child in care causes to a person or the property of a person other than a resource parent; and</text> </paragraph> <paragraph num="(2)"> <text>Actions against a resource parent by a natural parent for any accident to the child.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Reimbursement.</text> <paragraph num="(1)"> <text>Subject to the provisions of this section, the Department shall reimburse a resource parent for costs of bodily injury or property damage that the child in care causes to the resource parent and that insurance does not cover.</text> </paragraph> <paragraph num="(2)"> <text>Before reimbursement under this subsection, the Department shall be satisfied that the actions of the resource parent did not contribute substantially to the bodily injury or property damage sustained.</text> </paragraph> <paragraph num="(3)"> <text>Reimbursement under this subsection shall be made for all costs to a maximum amount of $5,000. All payments in excess of $2,000 require the approval of the Board of Public Works.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The Department shall advise the resource parent of this coverage and that it will not cover claims related to:</text> <paragraph num="(1)"> <text>Injury or damage to which the resource parent substantially contributed;</text> </paragraph> <paragraph num="(2)"> <text>Injury or damage covered by the resource parent’s insurance;</text> </paragraph> <paragraph num="(3)"> <text>Claims of alienation of affection;</text> </paragraph> <paragraph num="(4)"> <text>Accidents involving vehicles that are licensed or intended for road use;</text> </paragraph> <paragraph num="(5)"> <text>Claims exceeding $5,000.00; and</text> </paragraph> <paragraph num="(6)"> <text>Injury or damage that was otherwise covered by insurance.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Appeal Procedure."> <paragraph num="A."> <text>Appeal Rights. A resource parent aggrieved by a local department's decision to deny, suspend, or revoke a license may appeal under COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>Exclusive Jurisdiction of Courts. A resource parent may not use these procedures to appeal a court’s decision or a decision only a court can make.</text> </paragraph> <paragraph num="C."> <text>Expedited Appeal. A resource parent who intends to adopt a child in care whom the local department placed in the resource home may appeal a local department’s decision to remove the child in care by advising the local department within 30 days of the removal.</text> <paragraph num="(1)"> <text>The local department shall notify the Office of Administrative Hearings of the appeal.</text> </paragraph> <paragraph num="(2)"> <text>The Office of Administrative Hearings shall hold a hearing and issue a decision within 45 days of receiving the request.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Additional Hearing Rights Under COMAR 07.02.26. If a local department removes a child from a resource home because of a child protective services finding, the local department shall advise the resource parents of the rights of the alleged maltreater to request a hearing under COMAR 07.02.26 to challenge that finding.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §2-209, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 4, 1994 (21:13 Md. R. 1155)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective December 12, 2002 (29:24 Md. R. 1918)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective June 15, 2009 (36:12 Md. R. 836)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective June 15, 2009 (36:12 Md. R. 836)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 16, 2012 (39:7 Md. R. 490)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E amended effective September 30, 2013 (40:19 Md. R. 1543)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.24 repealed and new Regulations .01 — .20 adopted effective December 12, 2024 (51:24 Md. R. 1081)</annotation> </annotations> </chapter> <chapter num="26" heading="Child Abuse and Neglect Hearings"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>Except as set forth in §B of this regulation, an individual found responsible by a local department for indicated or unsubstantiated child abuse or neglect or who was alleged to have abused or neglected a child in a case that resulted in a finding of indicated or unsubstantiated child abuse or neglect with no maltreator identified is entitled to an opportunity to appeal in accordance with this chapter.</text> </paragraph> <paragraph num="B."> <text>In those cases in which, before June 1, 1999, a local department made a finding of indicated or unsubstantiated child abuse or neglect and an individual has not been offered an opportunity for a contested case hearing, and the individual has now requested a hearing, that appeal will be conducted in accordance with the procedures in these regulations under the substantive law applicable at the time of the local department’s finding.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administrative law judge (ALJ)” means an administrative law judge of the Office of Administrative Hearings.</text> </paragraph> <paragraph num="(2)"> <text>“Alleged maltreatment” means child abuse or neglect reported to a local department.</text> </paragraph> <paragraph num="(3)"> <text>“Alleged maltreator” means an individual reported to a local department as responsible for child abuse or neglect.</text> </paragraph> <paragraph num="(4)"> <text>“Alleged victim” means a child named in a report as having been abused or neglected.</text> </paragraph> <paragraph num="(5)"> <text>“Appellant” means an individual who has requested an appeal under this chapter.</text> </paragraph> <paragraph num="(6)"> <text>“Centralized confidential database” means the Department’s confidential computerized data system that contains information regarding child abuse and neglect investigations and assessments and protects that information from disclosure.</text> </paragraph> <paragraph num="(7)"> <text>“Child abuse” has the meaning stated in COMAR 07.02.07.02B.</text> </paragraph> <paragraph num="(8)"> <text>“Child in need of assistance (CINA)” has the meaning stated in Courts and Judicial Proceedings Article, §3-801(f), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(9)"> <text>“Child neglect” has the meaning stated in COMAR 07.02.07.02B.</text> </paragraph> <paragraph num="(10)"> <text>“Conference” means a meeting requested by an appellant to discuss a finding of unsubstantiated child abuse or neglect with a local department supervisor.</text> </paragraph> <paragraph num="(11)"> <text>“Contested case hearing” has the meaning stated in State Government Article, §10-202(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(12)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(13)"> <text>“Final determination” means a finding of the local department after all timely appeals.</text> </paragraph> <paragraph num="(14)"> <text>Hearing.</text> <paragraph num="(a)"> <text>“Hearing” means a contested case hearing pursuant to State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Hearing” does not include a record review hearing under appeal procedures in place between 1993 and 1999.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Identify an individual as responsible for child abuse or neglect in a centralized confidential database” means entering a notation that a local department has determined that the individual is responsible for indicated child abuse or neglect under circumstances specified in Family Law Article, §5-714, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(16)"> <text>“Identifying information” means the name of:</text> <paragraph num="(a)"> <text>The alleged victim;</text> </paragraph> <paragraph num="(b)"> <text>A household or family member of the alleged victim;</text> </paragraph> <paragraph num="(c)"> <text>A parent or legal guardian of the alleged victim; and</text> </paragraph> <paragraph num="(d)"> <text>The alleged maltreator.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Indicated” means a finding that there is credible evidence, which has not been satisfactorily refuted, that child abuse or neglect occurred.</text> </paragraph> <paragraph num="(18)"> <text>“Local department” means the department of social services, or the Montgomery County Department of Health and Human Services, that made the finding being appealed in accordance with this chapter.</text> </paragraph> <paragraph num="(19)"> <text>“Maltreator” means an individual whom a local department has found responsible for indicated or unsubstantiated child abuse or neglect.</text> </paragraph> <paragraph num="(20)"> <text>“Office of Administrative Hearings (OAH)” means the unit within the Executive Branch established by State Government Article, §9-1602, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(21)"> <text>“Party” means the appellant or the local department.</text> </paragraph> <paragraph num="(22)"> <text>“Record” means the original or a copy of any documentary material, in any form, concerning a Child Protective Services response to an allegation of child abuse or neglect.</text> </paragraph> <paragraph num="(23)"> <text>“Redacted record” means a copy of the record from which the local department has removed certain information in compliance with State and federal laws governing confidentiality, including but not limited to:</text> <paragraph num="(a)"> <text>Annotated Code of Maryland:</text> <paragraph num="(i)"> <text>Health-General Article, Title 4, Subtitle 3;</text> </paragraph> <paragraph num="(ii)"> <text>General Provisions Article, Title 4, Subtitle 3;</text> </paragraph> <paragraph num="(iii)"> <text>Human Services Article, §§1-201—1-203; and</text> </paragraph> <paragraph num="(iv)"> <text>Courts and Judicial Proceedings Article, §§3-827, 9-108, and 9-121;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Code of Maryland Regulations (COMAR):</text> <paragraph num="(i)"> <text>07.01.07; and</text> </paragraph> <paragraph num="(ii)"> <text>07.02.07;and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Code of Federal Regulations (CFR):</text> <paragraph num="(i)"> <text>34 CFR 99;</text> </paragraph> <paragraph num="(ii)"> <text>42 CFR §2.1 et seq.; and</text> </paragraph> <paragraph num="(iii)"> <text>45 CFR 1340.20.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(24)"> <text>“Report” means an allegation of child abuse or neglect made or received by any state, county, or municipal corporation, with sufficient information to screen the report for an appropriate CPS or other response.</text> </paragraph> <paragraph num="(25)"> <text>“Responsible for child abuse or neglect” means having an unexpunged finding of unsubstantiated or indicated child abuse or neglect.</text> </paragraph> <paragraph num="(26)"> <text>“Ruled out” means a finding that child abuse or neglect did not occur.</text> </paragraph> <paragraph num="(27)"> <text>“Unsubstantiated” means a finding that there is insufficient evidence to support a finding of indicated or ruled out.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Procedures."> <paragraph num="A."> <text>An appeal of a finding of indicated child abuse or neglect under this chapter shall consist of a hearing.</text> </paragraph> <paragraph num="B."> <text>An appeal of a finding of unsubstantiated child abuse or neglect under this chapter shall consist of:</text> <paragraph num="(1)"> <text>A conference with a supervisor at the local department; and</text> </paragraph> <paragraph num="(2)"> <text>A hearing, if requested.</text> </paragraph> </paragraph> <paragraph num="C."> <text>This chapter and COMAR 07.01.04 govern the procedures and practice in all hearings conducted under this chapter.</text> </paragraph> <paragraph num="D."> <text>In the event of a conflict between this chapter and COMAR 07.01.04, this chapter applies.</text> </paragraph> <paragraph num="E."> <text>The time limits set forth in this chapter may be waived for good cause.</text> </paragraph> <paragraph num="F."> <text>A local department's finding is affirmed if:</text> <paragraph num="(1)"> <text>An individual does not request, when offered, a conference or a hearing; or</text> </paragraph> <paragraph num="(2)"> <text>An individual fails to attend, when scheduled, a conference or a hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Notice of Opportunity for a Hearing."> <paragraph num="A."> <text>Within 30 days after a local department has completed an investigation of child abuse or neglect, the local department shall send a notice of action to:</text> <paragraph num="(1)"> <text>An individual whom a local department has found responsible for indicated or unsubstantiated child abuse or neglect; and</text> </paragraph> <paragraph num="(2)"> <text>An individual alleged to have abused or neglected a child in a case that resulted in a finding of indicated or unsubstantiated child abuse or neglect with no maltreator identified.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The notice shall include:</text> <paragraph num="(1)"> <text>The finding;</text> </paragraph> <paragraph num="(2)"> <text>An explanation of how to appeal to OAH in accordance with this chapter, including the obligation to pay a filing fee or request a waiver of the fee;</text> </paragraph> <paragraph num="(3)"> <text>A statement that the local department may identify an individual as responsible for child abuse or neglect in a centralized confidential database if the individual:</text> <paragraph num="(a)"> <text>Is found guilty of any criminal charge arising out of the alleged child abuse or neglect;</text> </paragraph> <paragraph num="(b)"> <text>Is found responsible for indicated child abuse or neglect in a final determination; or</text> </paragraph> <paragraph num="(c)"> <text>Has failed to successfully appeal a finding of indicated child abuse or neglect in accordance with this chapter.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A statement of the circumstances under which the finding may be disclosed;</text> </paragraph> <paragraph num="(5)"> <text>Notice of an appellant’s obligation to notify OAH of any criminal or CINA proceedings arising out of the alleged child abuse or neglect; and</text> </paragraph> <paragraph num="(6)"> <text>Notice of an appellant’s obligation to immediately advise the local department and OAH of a change of address.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A local department may send a single notice if an individual is found responsible for:</text> <paragraph num="(1)"> <text>Abuse or neglect of more than one child; or</text> </paragraph> <paragraph num="(2)"> <text>More than one incident of abuse or neglect of one child.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall send the notice to the individual at the address noted in the record.</text> </paragraph> <paragraph num="E."> <text>Minors. If the individual to whom the local department would send notice under §A of this regulation is younger than 18 years old and not legally emancipated, the local department shall send notice to the individual's:</text> <paragraph num="(1)"> <text>Parent or legal guardian; and</text> </paragraph> <paragraph num="(2)"> <text>If the individual is a foster child:</text> <paragraph num="(a)"> <text>To the attorney, if the child is represented; and</text> </paragraph> <paragraph num="(b)"> <text>To the local department worker assigned to the child’s foster care case.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Request for Appeal."> <paragraph num="A."> <text>Indicated Child Abuse or Neglect. An individual found responsible for indicated child abuse or neglect or any individual who was alleged to have abused or neglected a child in a case that resulted in a finding of indicated child abuse or neglect with no maltreator identified may appeal the finding by, not later than 60 days after receipt of the local department's notice of action, filing with OAH:</text> <paragraph num="(1)"> <text>The required filing fee or appropriately documented request for a fee waiver; and</text> </paragraph> <paragraph num="(2)"> <text>The contested case hearing request form.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Unsubstantiated Child Abuse or Neglect. An individual found responsible in a case of unsubstantiated child abuse or neglect or any individual who was alleged to have abused or neglected a child in a case that resulted in a finding of unsubstantiated child abuse or neglect with no maltreator identified may appeal the finding by forwarding to the local department, not later than 60 days after receipt of the local department's notice of action, a written request for a conference.</text> </paragraph> <paragraph num="C."> <text>Failure of an appellant to comply with the requirements in this regulation shall result in dismissal of the appeal.</text> </paragraph> <paragraph num="D."> <text>OAH shall notify the local department of a request for a hearing not later than 15 days after receipt.</text> </paragraph> <paragraph num="E."> <text>If a local department receives a request for a hearing with a proper fee enclosed or an appropriately documented request for a fee waiver, it shall forward the request to OAH not later than 10 days after receipt.</text> </paragraph> <paragraph num="F."> <text>If a local department receives a request for a hearing without the proper fee or appropriately documented request for a fee waiver, it shall return the request to the appellant as soon as possible but not later than 10 days after receipt.</text> </paragraph> <paragraph num="G."> <text>If OAH receives a request for a conference, it shall forward the request to the local department not later than 10 days after receipt.</text> </paragraph> <paragraph num="H."> <text>An individual is presumed to have received the notice of action 3 business days after the date on the top of the form.</text> </paragraph> <paragraph num="I."> <text>OAH will schedule the hearing in the jurisdiction where the appellant resides unless all of the parties consent to another venue.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Stay Pending Disposition of Criminal Charges."> <paragraph num="A."> <text>An appellant shall notify OAH of:</text> <paragraph num="(1)"> <text>A pending criminal proceeding arising out of the alleged child abuse or neglect; and</text> </paragraph> <paragraph num="(2)"> <text>The final resolution of a criminal proceeding arising out of the alleged child abuse or neglect.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a criminal proceeding is pending on charges arising out of the alleged child abuse or neglect, OAH shall stay the hearing until final disposition of the criminal proceeding.</text> </paragraph> <paragraph num="C."> <text>If, after final disposition of the criminal proceeding, the appellant is:</text> <paragraph num="(1)"> <text>Found guilty of any criminal charges arising out of the alleged child abuse or neglect, including being found guilty and receiving probation before judgment or taking an Alford plea, OAH shall dismiss the appeal; or</text> </paragraph> <paragraph num="(2)"> <text>Found not guilty of any criminal charges arising out of the alleged child abuse or neglect or if the charges were dismissed or put on the stet docket, OAH shall vacate the stay and schedule further proceedings in accordance with this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Stay Pending Disposition of CINA Proceeding."> <paragraph num="A."> <text>An appellant and the local department shall notify OAH of any CINA proceeding of which they are aware concerning a child:</text> <paragraph num="(1)"> <text>Who has been allegedly abused or neglected by the appellant; or</text> </paragraph> <paragraph num="(2)"> <text>Who is in the care, custody, or household of the appellant.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a CINA proceeding is pending, OAH shall stay the hearing until the child is found by a court to be a CINA or the CINA proceeding is otherwise concluded.</text> </paragraph> <paragraph num="C."> <text>After a CINA proceeding has concluded, OAH shall vacate the stay and schedule further proceedings in accordance with this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Unsubstantiated Child Abuse or Neglect — Conference."> <paragraph num="A."> <text>Within 10 days of receiving a request for a conference, the local department shall:</text> <paragraph num="(1)"> <text>Schedule a conference to occur at the local department within 30 days of the local department receiving the conference request; and</text> </paragraph> <paragraph num="(2)"> <text>Send notice to the appellant that includes the:</text> <paragraph num="(a)"> <text>Date and time of the conference; and</text> </paragraph> <paragraph num="(b)"> <text>Procedures for the conference.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The conference shall be attended by:</text> <paragraph num="(1)"> <text>The appellant;</text> </paragraph> <paragraph num="(2)"> <text>A local department supervisor; and</text> </paragraph> <paragraph num="(3)"> <text>Other local department staff as designated by the local department.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Redacted Record. At the conference, the local department:</text> <paragraph num="(1)"> <text>Shall permit the appellant to review the redacted record in the presence of a local department supervisor; and</text> </paragraph> <paragraph num="(2)"> <text>May give the appellant a copy of the redacted record.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The supervisor attending the conference shall explain to the appellant:</text> <paragraph num="(1)"> <text>The local department's finding;</text> </paragraph> <paragraph num="(2)"> <text>The basis for the finding;</text> </paragraph> <paragraph num="(3)"> <text>The purpose of the conference, including allowing the appellant to have an opportunity to request:</text> <paragraph num="(a)"> <text>That the record, including the finding, be modified; and</text> </paragraph> <paragraph num="(b)"> <text>That the record be supplemented by information the appellant provides.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The appellant's right to appeal the outcome of the conference in accordance with Regulation .09B and C of this chapter; and</text> </paragraph> <paragraph num="(5)"> <text>The possible modification of the finding to indicated or ruled out child abuse or neglect as a result of a requested hearing.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Summary. Within 10 days of the conference, the local department shall send to the appellant a written summary of the conference including:</text> <paragraph num="(1)"> <text>Any modifications the local department will make to the record or finding;</text> </paragraph> <paragraph num="(2)"> <text>A description of any information the local department will add to the record; and</text> </paragraph> <paragraph num="(3)"> <text>If the finding has not been changed, a contested case hearing request form and procedures for appealing the finding of the unsubstantiated child abuse or neglect conference in accordance with this chapter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>If an appellant fails to appear for a scheduled conference and within 5 business days does not show good cause for failing to appear, the local department shall advise the appellant in writing that:</text> <paragraph num="(1)"> <text>The appeal is terminated; and</text> </paragraph> <paragraph num="(2)"> <text>The appellant may not request a hearing to appeal the local department's finding of unsubstantiated child abuse or neglect but may request a hearing to appeal the local department's decision that the appellant did not show good cause for failing to appear at the scheduled conference.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Appeal of Outcome of Conference."> <paragraph num="A."> <text>If as a result of the conference the local department does not agree to modify its unsubstantiated finding, the appellant may appeal the finding of unsubstantiated child abuse or neglect in a hearing in accordance with this chapter.</text> </paragraph> <paragraph num="B."> <text>An appellant may appeal the finding of unsubstantiated child abuse or neglect by, not later than 60 days after receipt of the local department’s summary of conference, filing with OAH:</text> <paragraph num="(1)"> <text>The contested case hearing request form;</text> </paragraph> <paragraph num="(2)"> <text>The summary of the conference; and</text> </paragraph> <paragraph num="(3)"> <text>The required filing fee or appropriately documented request for a fee waiver.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If an appellant does not receive a written summary of the conference within 20 days of the conference, the appellant may appeal the finding by:</text> <paragraph num="(1)"> <text>Requesting a contested case hearing request form from the local department; and</text> </paragraph> <paragraph num="(2)"> <text>Sending to OAH not later than 80 days after the date of the conference:</text> <paragraph num="(a)"> <text>The contested case hearing request form; and</text> </paragraph> <paragraph num="(b)"> <text>The required filing fee or appropriately documented request for a fee waiver.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>OAH shall dismiss the appeal of an unsubstantiated finding by any individual who does not submit a summary of the conference unless the individual can establish that:</text> <paragraph num="(1)"> <text>The individual had a conference but did not receive a conference summary within 20 days of the conference; or</text> </paragraph> <paragraph num="(2)"> <text>The individual requested a conference in accordance with this chapter, and that:</text> <paragraph num="(a)"> <text>The local department failed to schedule a conference in accordance with this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>The individual had good cause for failing to attend a scheduled conference.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Exceptions to Appeal Timeframes."> <paragraph num="A."> <text>Upon written request, a local department shall offer an individual found responsible for an unexpunged finding of indicated or unsubstantiated child abuse or neglect made before June 1, 1999, an opportunity to appeal in accordance with this chapter, if the individual has not:</text> <paragraph num="(1)"> <text>Been found guilty of a criminal charge arising out of the alleged child abuse or neglect;</text> </paragraph> <paragraph num="(2)"> <text>Previously had a hearing at OAH to appeal the finding; or</text> </paragraph> <paragraph num="(3)"> <text>Previously been given notice of the opportunity to request a hearing.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Upon written request, a local department may offer an individual found responsible for an unexpunged finding of indicated or unsubstantiated child abuse a hearing if the individual provides documentation of a change of address prior to the local department sending notice of the finding and of appeal rights.</text> </paragraph> <paragraph num="C."> <text>Any hearing held in accordance with §A or B of this regulation will be:</text> <paragraph num="(1)"> <text>Conducted under current appeal procedures; and</text> </paragraph> <paragraph num="(2)"> <text>Decided based on the law defining child abuse or neglect at the time the finding was made.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Discovery."> <paragraph num="A."> <text>The local department shall serve the appellant with the redacted record not later than 14 days before the scheduled hearing.</text> <paragraph num="(1)"> <text>Service is presumed to occur 3 days after mailing.</text> </paragraph> <paragraph num="(2)"> <text>If service of the record does not occur in accordance with this regulation, the appellant may request a reasonable postponement to review the record.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department is not required to provide a summary of the basis for its action.</text> </paragraph> <paragraph num="C."> <text>By written request made at least 10 days before the hearing, the parties have the right to receive, not later than 5 days before the hearing, copies of documents and a list of witnesses to be presented by the other party at the hearing.</text> </paragraph> <paragraph num="D."> <text>OAH may prohibit the introduction of information requested pursuant to §C of this regulation if the information was not provided 5 or more days before the hearing.</text> </paragraph> <paragraph num="E."> <text>OAH's rules of discovery as set forth in COMAR 28.02.01 do not apply in contested cases conducted under this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Conduct of Hearing."> <paragraph num="A."> <text>A party may not call a child younger than 14 years old to testify or otherwise participate in a hearing under this chapter unless the party seeking to introduce the child’s testimony or involve the child demonstrates that:</text> <paragraph num="(1)"> <text>The child's testimony or involvement is essential to a determination of the appeal; and</text> </paragraph> <paragraph num="(2)"> <text>There is no likelihood that the requested testimony or involvement will emotionally harm the child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department bears the burden of proof at the hearing.</text> </paragraph> <paragraph num="C."> <text>The local department's record shall be presumed authentic.</text> </paragraph> <paragraph num="D."> <text>Representation.</text> <paragraph num="(1)"> <text>The local department's case may be presented by a local department representative or an attorney representing the local department.</text> </paragraph> <paragraph num="(2)"> <text>An appellant’s case may be presented by the appellant or an attorney representing the appellant.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Dismissal or Voluntary Withdrawal."> <paragraph num="A."> <text>An appellant may withdraw a request for a hearing at any time by notifying OAH in writing of the intent to withdraw.</text> </paragraph> <paragraph num="B."> <text>If the appellant withdraws the request, OAH shall dismiss the appeal and notify the local department.</text> </paragraph> <paragraph num="C."> <text>If the local department notifies OAH in writing that it has modified the finding to ruled out, OAH shall cancel the hearing and notify the appellant.</text> </paragraph> <paragraph num="D."> <text>Dismissal or voluntary withdrawal of an appeal or request for a hearing automatically affirms the local department's finding and, in the case of a finding of indicated child abuse or neglect, the local department's right to identify the appellant as an individual found responsible for child abuse or neglect in a centralized confidential database.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Decision and Order."> <paragraph num="A."> <text>Not later than 45 days after the hearing, OAH shall issue a decision and order to the:</text> <paragraph num="(1)"> <text>Appellant or, if represented at the hearing by an attorney, the appellant’s attorney;</text> </paragraph> <paragraph num="(2)"> <text>The local department’s appeal representative or attorney; and</text> </paragraph> <paragraph num="(3)"> <text>The Department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The decision and order shall:</text> <paragraph num="(1)"> <text>Summarize the evidence presented; and</text> </paragraph> <paragraph num="(2)"> <text>Contain a determination as to whether the local department established by a preponderance of the evidence that its finding was consistent with the law and supported by credible evidence.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the ALJ upholds a local department's finding of the appellant as responsible for indicated child abuse or neglect, the ALJ shall permit the local department to identify the appellant as responsible for child abuse or neglect in a centralized confidential database.</text> </paragraph> <paragraph num="D."> <text>If the ALJ determines that the local department's finding or the identification of the appellant as responsible for unsubstantiated or indicated child abuse or neglect was not consistent with the law or not supported by credible evidence, the ALJ shall order the local department to do one or more of the following:</text> <paragraph num="(1)"> <text>Modify the finding to indicated, unsubstantiated, or ruled out;</text> </paragraph> <paragraph num="(2)"> <text>Expunge all references to the appellant as responsible for child abuse or neglect; or</text> </paragraph> <paragraph num="(3)"> <text>Change the type of maltreatment from:</text> <paragraph num="(a)"> <text>Abuse to neglect; or</text> </paragraph> <paragraph num="(b)"> <text>Neglect to abuse.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>After OAH issues the decision and order, OAH shall return the contested case record to the Department.</text> </paragraph> <paragraph num="F."> <text>The ALJ's decision is subject to appeal by any party pursuant to State Government Article, §10-222, Annotated Code of Maryland.</text> </paragraph> <paragraph num="G."> <text>If the ALJ orders the local department to modify or expunge the finding, or expunge reference to the appellant as an individual responsible for child abuse or neglect and neither party appeals, the local department shall take the action within 30 days.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Recordings — Expungement."> <text>OAH may destroy the recording of a contested case one year after the date of the decision unless either party has specifically requested that the recording not be destroyed.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-701, 5-706, 5-706.1, 5-707, and 5-714; Human Services Article, Title 1; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 adopted as an emergency provision effective October 1, 1993 (20:20 Md. R. 1551) (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 adopted effective October 1, 1994 (21:19 Md. R. 1633)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 amended and .17—.22 adopted as an emergency provision effective June 16, 1998 (25:14 Md. R. 1119); emergency status extended at 26:9 Md. R. 725; emergency status rescinded at 26:16 Md. R. 1233</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 6, 1995 (22:22 Md. R. 1656)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective November 6, 1995 (22:22 Md. R. 1656)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 repealed and new Regulations .01—.15 adopted as an emergency provision effective July 19, 1999 (26:17 Md. R. 1233); emergency status extended at 26:27 Md. R. 2013 (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 repealed and new Regulations .01—.15 adopted effective March 20, 2000 (27:5 Md. R. 582)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.15 repealed and new Regulations .01—.15 adopted effective June 19, 2017 (44:12 Md. R. 586)</annotation> </annotations> </chapter> <chapter num="27" heading="Maryland Safe Haven Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>The purpose of the Maryland Safe Haven Program is to provide the mother of a newborn the opportunity to provide a safe abandonment of her newborn by:</text> <paragraph num="(1)"> <text>Providing immunity from civil liability and criminal prosecution for a mother who leaves an unharmed newborn with a responsible adult person under certain circumstances;</text> </paragraph> <paragraph num="(2)"> <text>Requiring the approval of the responsible adult with whom the newborn is left;</text> </paragraph> <paragraph num="(3)"> <text>Requiring a responsible adult who accepts the newborn to take certain action as soon as reasonably possible; and</text> </paragraph> <paragraph num="(4)"> <text>Providing immunity from civil liability and criminal prosecution for certain persons, hospitals, and other facilities under certain circumstances.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The goals of the Maryland Safe Haven Program are to:</text> <paragraph num="(1)"> <text>Provide for safe abandonment of a newborn with a responsible adult under circumstances where the mother of the newborn does not express a plan to return for the newborn;</text> </paragraph> <paragraph num="(2)"> <text>Offer the mother of a newborn an opportunity to leave her unharmed newborn, whose age may be determined with a reasonable degree of medical certainty, with a responsible adult;</text> </paragraph> <paragraph num="(3)"> <text>Provide appropriate medical care for a newborn abandoned to a responsible adult; and</text> </paragraph> <paragraph num="(4)"> <text>Provide for a long-term plan of care of the abandoned newborn.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>Child in Need of Assistance (CINA).</text> <paragraph num="(a)"> <text>“Child in Need of Assistance (CINA)” has the meaning stated in the Courts and Judicial Proceedings Article, §3-801(f), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Child in need of assistance” means a child who requires court intervention because:</text> <paragraph num="(i)"> <text>The child has been abused, has been neglected, has a developmental disability, or has a mental disorder; and</text> </paragraph> <paragraph num="(ii)"> <text>The child's parents, guardian, or custodian are unable or unwilling to give proper care and attention to the child and the child's needs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Department (DHS)” means the Department of Human Services.</text> </paragraph> <paragraph num="(3)"> <text>“Designated facility” means a hospital, State police barracks, or local police department.</text> </paragraph> <paragraph num="(4)"> <text>“Local department (LDSS)” means a local department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(5)"> <text>“Newborn” means a child from birth through 10 days old or through 240 hours old, whichever is later.</text> </paragraph> <paragraph num="(6)"> <text>“Order of shelter care (OSC)” means a court order requiring a placement of a child in a physically unrestricting facility, but does not include care in a State mental health facility.</text> </paragraph> <paragraph num="(7)"> <text>“Reasonable degree of medical certainty” means the necessity and sufficiency of evidence needed to establish the age of the abandoned child.</text> </paragraph> <paragraph num="(8)"> <text>“Responsible adult” means an individual 18 years old or older who may reasonably be expected to provide proper care to a newborn left in the individual's care and who is willing and able to immediately take the newborn to a designated facility.</text> </paragraph> <paragraph num="(9)"> <text>“Termination of parental rights (TPR)” means the legal process of obtaining guardianship and ending the rights and responsibilities of the parents.</text> </paragraph> <paragraph num="(10)"> <text>“Unharmed” means there is no evidence of physical injury or failure to give proper care and attention to a newborn.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Reports, Service Decisions, and Plans."> <paragraph num="A."> <text>A hospital presented with a newborn by the newborn's mother or other responsible adult and identified as an abandoned newborn shall make an effort to obtain information on a voluntary basis pertaining to the newborn's medical history or risk factors from the individual presenting the newborn.</text> </paragraph> <paragraph num="B."> <text>The hospital shall make reasonable, diligent efforts to obtain information from the mother or responsible adult as to why it is believed that the mother of the newborn has no intention of returning for the newborn.</text> </paragraph> <paragraph num="C."> <text>The hospital or other designated facility that accepts a newborn shall notify the LDSS within 24 hours after accepting the newborn.</text> </paragraph> <paragraph num="D."> <text>The LDSS in the jurisdiction where the hospital is located shall take responsibility of the newborn when medically ready for discharge under an OSC.</text> </paragraph> <paragraph num="E."> <text>A CINA petition shall be filed by the LDSS on behalf of the abandoned newborn in the jurisdiction where the hospital is located in conjunction with the request for an OSC.</text> </paragraph> <paragraph num="F."> <text>A Child Protective Services investigation shall be initiated if the mother, father, or relative of the newborn comes forth to identify the newborn and requests that the newborn be placed in the individual's care.</text> </paragraph> <paragraph num="G."> <text>The child shall remain in the care of the LDSS under an OSC with a CINA finding and commitment to the LDSS pending the outcome of the investigation.</text> </paragraph> <paragraph num="H."> <text>The LDSS shall pursue TPR on the newborn consistent with COMAR 07.02.12.04C and 07.02.11.16A relating to involuntary termination of parental rights if the LDSS believes the newborn to be abandoned as defined in COMAR 07.02.11.03.B(1).</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §4-207; Courts and Judicial Proceedings Article, §5-641; Annotated Code of Maryland(Agency Note: Federal Statutory Reference—42 U.S.C. §629a)</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2003 (30:23 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 23, 2010 (37:17 Md. R. 1184)</annotation> </annotations> </chapter> <chapter num="28" heading="WITHDRAWN" /> <chapter num="29" heading="Guardianship Assistance Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>The purpose of the guardianship assistance program is to provide legal stability for a child who is in the custody or guardianship of a local department of social services by allowing relative caregivers to take full legal responsibility for the child.</text> </paragraph> <paragraph num="B."> <text>The goals of the guardianship assistance program are to:</text> <paragraph num="(1)"> <text>Encourage relative caregivers to become legal guardians of a child who has been placed in their home by a local department of social services by removing financial barriers; and</text> </paragraph> <paragraph num="(2)"> <text>Provide a permanent, safe, nurturing environment for a child that supports a familial cultural background.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Case plan” has the meaning stated in COMAR 07.02.11.</text> </paragraph> <paragraph num="(2)"> <text>“Child” means an individual:</text> <paragraph num="(a)"> <text>Younger than 18 years old; or</text> </paragraph> <paragraph num="(b)"> <text>18 to 21 years old if the court retains jurisdiction over the child and the child meets the eligibility requirements established in COMAR 07.02.11.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Court” means the circuit court for a county or Baltimore City sitting as a juvenile court.</text> </paragraph> <paragraph num="(4)"> <text>“Guardianship” means that a court has granted physical and legal custody that includes legal authority, and responsibility for a child, to an individual to provide for a child’s needs.</text> </paragraph> <paragraph num="(5)"> <text>“Guardianship assistance agreement” means the written and binding agreement between the local department of social services and the relative caregiver.</text> </paragraph> <paragraph num="(6)"> <text>“Guardianship Assistance Program” means a program whereby the State, under qualifying circumstances, contributes financial assistance and medical assistance to help in the care of a child.</text> </paragraph> <paragraph num="(7)"> <text>“Kinship care” means continuous 24-hour care and supportive services provided for a minor child placed by a child placement agency in the home of a relative related by blood or marriage within the fifth degree of consanguinity or affinity as set forth in the Estates and Trusts Article, §1-203, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Local department” means a local department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(9)"> <text>“Parent” means the birth or adoptive mother or father of the child and includes by reference both mother and father as applicable.</text> </paragraph> <paragraph num="(10)"> <text>“Regular care rate” means the rate paid for all children in foster care who require routine care and supervision.</text> </paragraph> <paragraph num="(11)"> <text>“Relative” means an adult who is at least 18 years old, and who is:</text> <paragraph num="(a)"> <text>Related by blood, marriage or adoption within the fifth degree of consanguinity or affinity as set forth in the Estates and Trusts Article, §1-203, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>An individual who makes up the family support system, including:</text> <paragraph num="(i)"> <text>Adults related beyond the fifth degree of consanguinity or affinity;</text> </paragraph> <paragraph num="(ii)"> <text>Godparents;</text> </paragraph> <paragraph num="(iii)"> <text>Friends of the family; or</text> </paragraph> <paragraph num="(iv)"> <text>Other adults who have a strong familial bond with the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(12)"> <text>“Relative caregiver” means a relative, or relatives as is applicable, of a child who is in the care, custody, or guardianship of a local department and who has been designated by the local department as a temporary 24-hour caregiver of that child.</text> </paragraph> <paragraph num="(13)"> <text>“Relative guardian” means a relative caregiver whom the court has designated as guardian.</text> </paragraph> <paragraph num="(14)"> <text>“Resource home” means an individual or family approved by a local department as described in COMAR 07.02.25.</text> </paragraph> <paragraph num="(15)"> <text>“Sibling” means a child that shares at least one parent with another child through blood relation, adoption or marriage of a parent.</text> </paragraph> <paragraph num="(16)"> <text>“Voluntary placement” means the placement of a child into foster care voluntarily by the parent or legal guardian who is unable to care for the child, and is either time-limited or for children with disabilities as defined in COMAR 07.02.11.</text> </paragraph> <paragraph num="(17)"> <text>“Youth” means a child 14 to 21 years old who is still in the custody of the State.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="General Requirements."> <paragraph num="A."> <text>Both the child and the relative caregiver shall meet the eligibility requirements stated in Regulations .04 and .05 of this chapter, respectively; and</text> <paragraph num="(1)"> <text>The child shall be placed with the relative caregiver for at least the last 6 consecutive months prior to the establishment of a guardianship assistance; and</text> </paragraph> <paragraph num="(2)"> <text>The relative caregiver home shall be approved as a resource home or kinship care home for the last 6 consecutive months in which the child resided with the relative caregiver.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall negotiate and enter into a binding guardianship assistance agreement with the proposed relative caregiver prior to the court decree of custody and guardianship to the relative caregiver.</text> </paragraph> <paragraph num="C."> <text>The effective date of the guardianship assistance payment shall be the date the court awards custody and guardianship to the relative caregiver.</text> </paragraph> <paragraph num="D."> <text>Guardianship assistance program participation may not be:</text> <paragraph num="(1)"> <text>Transferred to a person who is not a party to the guardianship assistance agreement including the spouse of the relative guardian who has chosen not to be a party to the agreement or the guardianship; or</text> </paragraph> <paragraph num="(2)"> <text>Applied retroactively to a time prior to the execution of the guardianship assistance agreement and guardianship decree of the court.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="General Eligibility Requirements for Child."> <paragraph num="A."> <text>A child committed to a local department or under a voluntary placement agreement with a local department shall be eligible for consideration to participate when:</text> <paragraph num="(1)"> <text>As a result of a judicial determination that continuation in the home would be contrary to the welfare of the child or the child has been removed from the home pursuant to a voluntary placement agreement;</text> </paragraph> <paragraph num="(2)"> <text>The child has resided with the relative caregiver for the last 6 consecutive months;</text> </paragraph> <paragraph num="(3)"> <text>The local department of social services has established that return home and adoption have been ruled out;</text> </paragraph> <paragraph num="(4)"> <text>The child demonstrates a strong attachment to the relative caregiver;</text> </paragraph> <paragraph num="(5)"> <text>The child is under the age of 18 years old, at the time of the court hearing to award custody and guardianship; and</text> </paragraph> <paragraph num="(6)"> <text>The school age child under 18 years old, is a full-time elementary or secondary school student, or is incapable of attending school due to a documented medical condition.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A youth shall be consulted and be in agreement with the guardianship arrangement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="General Eligibility Requirements for Relative Caregiver."> <paragraph num="A."> <text>To be eligible for the guardianship assistance program, the relative caregiver shall:</text> <paragraph num="(1)"> <text>Successfully complete the application requirements as set forth in §B of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Be an approved resource or formal kinship care home with the child in the placement for the last 6 consecutive months; and</text> </paragraph> <paragraph num="(3)"> <text>Demonstrate a strong commitment to permanently care for the child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The relative caregiver shall:</text> <paragraph num="(1)"> <text>Complete a signed written application;</text> </paragraph> <paragraph num="(2)"> <text>Complete a physical assessment and a mental health history;</text> </paragraph> <paragraph num="(3)"> <text>Meet all the requirements of approval for a resource home or kinship care home as set forth in COMAR 07.02.25.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Refusal by the relative caregiver or any adult member of the household to consent to any of the requirements of §B of this regulation shall be grounds for denial of the guardianship assistance request.</text> </paragraph> <paragraph num="D."> <text>The spouse of a relative guardian shall be encouraged to participate as a relative guardian for the agreement and the court determined guardianship.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Title IV-E Guardianship Assistance Eligibility Criteria."> <paragraph num="A."> <text>To be eligible for the Title IV-E guardianship assistance payment, both the child and the relative caregiver shall meet the eligibility requirements of this regulation.</text> </paragraph> <paragraph num="B."> <text>Child Eligibility.</text> <paragraph num="(1)"> <text>To be eligible for the Title IV-E guardianship assistance payment, the child shall be under 18 years old, except as stated in §B(2) or (3) of this regulation, and the child shall:</text> <paragraph num="(a)"> <text>Meet the requirements for eligibility as stated in Regulation .04 this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Have been eligible for Title IV-E foster care maintenance payments for the last 6 consecutive month period during which the child resided in the home of the relative caregiver.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The child or youth who has a documented mental or physical disability, which the local department determines warrants the continuation of assistance shall be eligible until 21 years old.</text> </paragraph> <paragraph num="(3)"> <text>A youth who was at least 16 years old at the time the guardianship assistance agreement became effective shall be eligible until 21 years old as long as the youth is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in or attending, subsequent to the youth’s 18th birthday a:</text> <paragraph num="(i)"> <text>Maryland Higher Education Commission institution of higher learning or an equivalent; or</text> </paragraph> <paragraph num="(ii)"> <text>Vocational training program;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote, or remove barriers to, employment;</text> </paragraph> <paragraph num="(d)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If an eligible youth receiving guardianship assistance payments upon reaching 18 to 21 years old is not eligible under §B(2) or (3) of this regulation, the youth’s guardianship assistance payment may be converted to the State guardianship assistance payment as detailed in Regulation .07 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Siblings.</text> <paragraph num="(1)"> <text>All siblings of a Title IV-E eligible child are eligible for guardianship assistance payment if:</text> <paragraph num="(a)"> <text>The sibling is committed to the local department and placed with the same relative caregiver at the same time or after the eligible child is placed;</text> </paragraph> <paragraph num="(b)"> <text>The local department, after monitoring the sibling in the placement for a minimum of 6 months with the relative caregiver, agrees that the placement of the siblings together is appropriate; and</text> </paragraph> <paragraph num="(c)"> <text>The relative caregiver agrees that the placement of the siblings together in the placement is appropriate.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The sibling who meets the criteria of §C(1)of this regulation and is placed in the home of the same relative caregiver, as the eligible child shall be included in:</text> <paragraph num="(a)"> <text>The original guardianship assistance agreement for the eligible child or a separate guardianship agreement identifying the child as a sibling of an eligible child, if at the time of execution of the agreement the sibling meets the criteria of §C(1) of this regulation; or</text> </paragraph> <paragraph num="(b)"> <text>An amended or separate guardianship assistance agreement identifying the child as a sibling of an eligible child, if placed with the relative after the time of execution of the original guardianship assistance agreement, which shall be executed prior to the court decree of guardianship of the sibling to the relative caregiver.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Relative caregiver eligibility.</text> <paragraph num="(1)"> <text>The relative caregiver shall meet the requirements for eligibility as set forth in Regulation .05 this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>The home of the relative caregiver shall be fully approved as a resource home for 6 consecutive months during which the child resided with the relative caregiver.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="State Guardianship Assistance Eligibility Criteria."> <paragraph num="A."> <text>To be eligible for the State guardianship assistance payment, both the child and the relative caregiver shall meet the eligibility requirements of this regulation.</text> </paragraph> <paragraph num="B."> <text>Child Eligibility.</text> <paragraph num="(1)"> <text>Except as stated in §B(2) of this regulation, the child shall be under the age of 18 years old and shall:</text> <paragraph num="(a)"> <text>Meet the requirements for eligibility as set forth in Regulation .04 of this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Have resided with the relative caregiver in a kinship care placement as set forth in COMAR 07.02.25 for the last 6 consecutive months.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A youth that has been determined to be eligible and receiving guardianship assistance payment under §B or C of Regulation .06 of this chapter for the Title IV-E guardianship assistance payment shall be deemed eligible for the State guardianship payment beginning at the age of 18 if:</text> <paragraph num="(a)"> <text>The youth does not qualify for the Title IV-E guardianship assistance payment as set forth in §B(2) or B(3) of Regulation .06 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>The youth remains the financial responsibility of the relative guardian; and</text> </paragraph> <paragraph num="(c)"> <text>The youth meets the criteria for continued participation as delineated in Regulation .11 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Relative Caregiver Eligibility.</text> <paragraph num="(1)"> <text>The relative caregiver shall meet the requirements for eligibility as stated in Regulation .05 of this chapter; or</text> </paragraph> <paragraph num="(2)"> <text>The relative caregiver who is approved as a kinship parent and not a resource home:</text> <paragraph num="(a)"> <text>Shall meet the requirements of Regulation .05B of this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Shall be an approved kinship care home as delineated in COMAR 07.02.25 for a period of at least 6 consecutive months during which the child resided with the kinship parent.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Responsibilities of the Local Department."> <paragraph num="A."> <text>The local department shall ensure:</text> <paragraph num="(1)"> <text>The child is under the age of 18 years old prior to being considered for the Guardianship Assistance Program; and</text> </paragraph> <paragraph num="(2)"> <text>The child and relative caregiver are in agreement with the custody and guardianship recommendation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall negotiate and enter into a guardianship assistance agreement with the relative caregiver.</text> <paragraph num="(1)"> <text>The agreement shall specify:</text> <paragraph num="(a)"> <text>The amount of and manner in which the monthly assistance shall be paid;</text> </paragraph> <paragraph num="(b)"> <text>The assistance payment shall be paid monthly as a per diem rate and will fluctuate month to month;</text> </paragraph> <paragraph num="(c)"> <text>Any additional services and assistance that the child and relative caregiver will be eligible for under the agreement, if any;</text> </paragraph> <paragraph num="(d)"> <text>The procedure by which the relative caregiver may apply for additional services as needed;</text> </paragraph> <paragraph num="(e)"> <text>For a IV-E eligible child, that the State shall pay the total cost of nonrecurring expenses associated with obtaining legal guardianship of the child, not to exceed $2,000;</text> </paragraph> <paragraph num="(f)"> <text>The manner in which the payment may be adjusted periodically, in consultation with the relative guardian, based on the circumstances of the relative guardian and the needs of the child;</text> </paragraph> <paragraph num="(g)"> <text>That the relative guardian shall report any changes in the child or relative guardian eligibility;</text> </paragraph> <paragraph num="(h)"> <text>The continuation of the agreement up to the age of 21 years old when specific criteria are met;</text> </paragraph> <paragraph num="(i)"> <text>That an annual or periodic reconsideration shall be held to ascertain any changes;</text> </paragraph> <paragraph num="(j)"> <text>The reasons for suspension or discontinuation of payment;</text> </paragraph> <paragraph num="(k)"> <text>The reasons for termination of the agreement; and</text> </paragraph> <paragraph num="(l)"> <text>That the agreement shall remain in effect without regard to the State residency of the relative guardian.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agreement shall be signed prior to the court granting the guardianship decree.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall provide the relative caregiver with a copy of the signed agreement.</text> </paragraph> <paragraph num="(4)"> <text>The effective date of the assistance payment shall be the date the court awards custody and guardianship to the relative caregiver.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall not make custody and guardianship recommendations to the court until:</text> <paragraph num="(1)"> <text>All aspects of the home study have been completed;</text> </paragraph> <paragraph num="(2)"> <text>The relative caregiver is found eligible; and</text> </paragraph> <paragraph num="(3)"> <text>A guardianship assistance agreement has been negotiated and signed by all parties.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall notify birth parents of the intended action to transfer legal guardianship to the relative caregiver.</text> <paragraph num="(1)"> <text>The written notification shall contain information that their parental rights are not being terminated and that parents or any other party in the case may petition the court to review the custody and guardianship order at any time in the future.</text> </paragraph> <paragraph num="(2)"> <text>The notification shall be by certified mail to the last known address.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall ensure that:</text> <paragraph num="(1)"> <text>The guardianship assistance agreement is signed prior to the finalization of the guardianship;</text> </paragraph> <paragraph num="(2)"> <text>The guardianship assistance payment begins after the court awards custody and guardianship to the relative guardian; and</text> </paragraph> <paragraph num="(3)"> <text>The child’s case plan has been changed to reflect the new permanency plan of custody and guardianship and the case record contains the necessary documentation including:</text> <paragraph num="(a)"> <text>Determination that reunification or adoption is not appropriate for the child;</text> </paragraph> <paragraph num="(b)"> <text>If siblings are not placed in the same home, the reason for separation of the siblings and the efforts made by the local department for visitation;</text> </paragraph> <paragraph num="(c)"> <text>Justification that custody and guardianship with the relative caregiver is in the child’s best interest;</text> </paragraph> <paragraph num="(d)"> <text>Details of the child’s eligibility;</text> </paragraph> <paragraph num="(e)"> <text>Documentation that adoption was discussed with the relative caregiver as the more permanent option and the list of reasons not to pursue adoption;</text> </paragraph> <paragraph num="(f)"> <text>Documentation of the efforts made by the local department to discuss the plan of relative guardianship with the child’s parent; and</text> </paragraph> <paragraph num="(g)"> <text>If the child is at least 14 years old, documentation that the child has been consulted regarding the kinship guardianship arrangement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall maintain a separate case record and medical assistance card for each sibling included in the guardianship assistance agreement.</text> </paragraph> <paragraph num="G."> <text>Once the court grants guardianship to the relative caregiver:</text> <paragraph num="(1)"> <text>The legal responsibility of the local department is terminated; and</text> </paragraph> <paragraph num="(2)"> <text>The local department maintains responsibility for the guardianship assistance payment until the assistance is terminated according to Regulation .13 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Relative Guardian Responsibilities."> <paragraph num="A."> <text>The relative guardian shall agree to:</text> <paragraph num="(1)"> <text>Exercise primary care and supervision of the child or youth until the child or youth reaches 18 years old or up to 21 years old with continued eligibility as set forth in Regulation .11 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Inform the local department if the child’s birth parent plans to reside with the relative guardian;</text> </paragraph> <paragraph num="(3)"> <text>Apply to become the payee for social security benefits, supplemental security income or child support on behalf of the child; and</text> </paragraph> <paragraph num="(4)"> <text>Notify the local department of any change in the placement, including:</text> <paragraph num="(a)"> <text>Reunification of the child with a parent;</text> </paragraph> <paragraph num="(b)"> <text>Extenuating circumstances such as:</text> <paragraph num="(i)"> <text>A need for temporary housing; or</text> </paragraph> <paragraph num="(ii)"> <text>Participation in rehabilitation due to prior substance abuse issues.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The following circumstances shall affect the eligibility status of the relative guardian, or the continued eligibility status of the relative guardian:</text> <paragraph num="(1)"> <text>The relative guardian may not voluntarily return the child to the birth parent’s care and custody; and</text> </paragraph> <paragraph num="(2)"> <text>If the child is no longer living with the relative guardian, the guardianship assistance shall be:</text> <paragraph num="(a)"> <text>Suspended immediately; and</text> </paragraph> <paragraph num="(b)"> <text>Terminated if the child is not returned to the physical custody of the relative guardian within 60 days.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Relocation Out-of-State.</text> <paragraph num="(1)"> <text>The relative guardian shall notify the local department in writing of plans to relocate out of the State:</text> <paragraph num="(a)"> <text>30 days prior to relocation; and</text> </paragraph> <paragraph num="(b)"> <text>Include the relocation address in the notification.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Guardianship assistance payments shall continue in the new location with receipt of notice as long as the child and the relative guardian remain eligible.</text> </paragraph> <paragraph num="(3)"> <text>The child’s eligibility for medical assistance:</text> <paragraph num="(a)"> <text>For the IV-E eligible child, shall continue, as the child is categorically eligible regardless of relocation to another state as long as the child is receiving a monthly guardianship assistance payment of at least $1; or</text> </paragraph> <paragraph num="(b)"> <text>For the State eligible child, may continue in the new location if the child is determined to be eligible for medical insurance by state of residence.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Guardianship Assistance Benefits."> <paragraph num="A."> <text>The local department shall negotiate the monthly assistance amount for each eligible child or sibling.</text> <paragraph num="(1)"> <text>The monthly guardianship assistance payment may not exceed 100 percent of the regular care board rate based on the child’s age as set forth in COMAR 07.02.11, which would have been paid on behalf of the child if the child had remained or was placed in a resource family home.</text> </paragraph> <paragraph num="(2)"> <text>The assistance amount shall be based upon an assessment of the child’s special needs, which may include:</text> <paragraph num="(a)"> <text>Child’s age;</text> </paragraph> <paragraph num="(b)"> <text>Documented medical diagnosis;</text> </paragraph> <paragraph num="(c)"> <text>Documented mental or emotional diagnosis; or</text> </paragraph> <paragraph num="(d)"> <text>A need for childcare.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The monthly assistance may be adjusted periodically in consultation with the relative guardian, based on the circumstances of the relative guardian and the needs of the child.</text> </paragraph> <paragraph num="(4)"> <text>Any adjustment must be approved by the Social Services Administration prior to the signing of a new guardianship assistance agreement.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Medical Assistance.</text> <paragraph num="(1)"> <text>The child who is eligible for the Title IV-E guardianship assistance is categorically eligible for the federal Medicaid program available in the state of residence if the child is receiving Title IV-E guardianship assistance on an ongoing basis of at least $1 per month.</text> </paragraph> <paragraph num="(2)"> <text>The child who is eligible for the state guardianship assistance:</text> <paragraph num="(a)"> <text>Who resides with the relative guardian in the State shall be eligible for state medical assistance for a period of 1 year, and be evaluated annually thereafter for continued State medical assistance; and</text> </paragraph> <paragraph num="(b)"> <text>Who resides with the relative guardian out-of-State shall apply for medical assistance in the State of residence.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>For a IV-E eligible child, the local department shall provide a one-time only payment for nonrecurring expenses related to cost associated with obtaining legal guardianship up to a maximum of $2,000.</text> <paragraph num="(1)"> <text>Nonrecurring expenses include:</text> <paragraph num="(a)"> <text>Legal fees for guardianship of an eligible child; or</text> </paragraph> <paragraph num="(b)"> <text>Assistance with legal fees needed for guardianship of an ineligible sibling placed in the same household.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Other expenditures made necessary by the transfer of guardianship may also be included in the one-time payment, such as:</text> <paragraph num="(a)"> <text>Transportation;</text> </paragraph> <paragraph num="(b)"> <text>Criminal background check; and</text> </paragraph> <paragraph num="(c)"> <text>Reasonable cost of lodging and food for the child and relative caregiver residing out-of-State.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Nonrecurring expense payments may not include expenditures for legal fees unrelated to guardianship of a child.</text> </paragraph> <paragraph num="(4)"> <text>All requests for nonrecurring expenses shall be approved by the Social Services Administration prior to the signing of the guardianship assistance agreement and finalization of the guardianship by the court.</text> </paragraph> <paragraph num="(5)"> <text>Documentation supporting non-recurring expenses shall be submitted by the relative caregiver to the local department 30 days prior to the date of the court hearing for custody and guardianship.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The guardianship assistance agreement shall remain in effect without regard to the state of residence of the relative guardian.</text> </paragraph> <paragraph num="E."> <text>Consideration of Other Financial Resources Available to Child.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Notify the Family Investment Administration in writing of the guardianship assistance;</text> </paragraph> <paragraph num="(b)"> <text>Recommend the closing of the Temporary Cash Assistance case for the child only recipient grant as a result of custody and guardianship being awarded to the relative guardian and the assistance negotiated; and</text> </paragraph> <paragraph num="(c)"> <text>Request confirmation from the Family Investment Administration of the termination of the child only recipient grant.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Social Security benefits shall be considered resources for determining and negotiating the assistance payment.</text> <paragraph num="(a)"> <text>Receipt of guardianship assistance may reduce the child's supplemental security income benefits.</text> </paragraph> <paragraph num="(b)"> <text>The local department shall inform the Social Security Administration of the assistance payment.</text> </paragraph> <paragraph num="(c)"> <text>The relative guardian shall apply to become the representative payee for Social Security benefits on behalf of the child and shall disclose the guardianship assistance payment to the Social Security Administration.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Child Support.</text> <paragraph num="(a)"> <text>The local department shall consider a child support award as a resource when negotiating the assistance payment.</text> </paragraph> <paragraph num="(b)"> <text>The assistance payment shall be reduced by the child support amount received by the relative guardian on behalf of the child.</text> </paragraph> <paragraph num="(c)"> <text>The relative guardian shall apply to become the payee for child support on behalf of the child upon finalization of the guardianship.</text> </paragraph> <paragraph num="(d)"> <text>The local department shall notify the Child Support Administration of the guardianship assistance payment.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Continued Participation."> <paragraph num="A."> <text>The local department shall conduct a reconsideration of the guardianship assistance at least once every year until the guardianship assistance is terminated.</text> </paragraph> <paragraph num="B."> <text>The local department shall provide written notice to the relative guardian 60 days prior to the due date of the required annual reconsideration, which shall include:</text> <paragraph num="(1)"> <text>A copy of the current guardianship assistance agreement;</text> </paragraph> <paragraph num="(2)"> <text>A list of information or documentation required to be submitted by the relative guardian for reconsideration of the guardianship assistance including:</text> <paragraph num="(a)"> <text>A signed written statement that the child continues to reside with and be in the care of the relative guardian;</text> </paragraph> <paragraph num="(b)"> <text>Documentation that the child:</text> <paragraph num="(i)"> <text>Is a full-time student, which shall be in the form of a copy of the report card or third party documentation;</text> </paragraph> <paragraph num="(ii)"> <text>Is incapable of attending school due to a documented medical condition and therefore not enrolled in school; or</text> </paragraph> <paragraph num="(iii)"> <text>Is 18 years old or older and is in compliance with §E of this regulation; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A copy of the child’s immunization record documenting regular health care if the child is not school age or not enrolled in school;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Notice that the guardianship assistance may be reduced as a result of the reconsideration; and</text> </paragraph> <paragraph num="(4)"> <text>A request that the relative guardian contact the local department to schedule a consultation for reconsideration of the guardianship assistance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Consultation with the relative guardian shall include discussion of:</text> <paragraph num="(1)"> <text>Continued eligibility and participation of the child in the guardianship assistance program;</text> </paragraph> <paragraph num="(2)"> <text>Continued eligibility and participation of the relative guardian in the guardianship assistance program; and</text> </paragraph> <paragraph num="(3)"> <text>Any additions or modifications to the guardianship assistance agreement including:</text> <paragraph num="(a)"> <text>Payment amounts;</text> </paragraph> <paragraph num="(b)"> <text>Termination time frame; and</text> </paragraph> <paragraph num="(c)"> <text>Requirement that all parties must agree to any change or amendment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Following the reconsideration, the local department shall provide to the relative guardian:</text> <paragraph num="(1)"> <text>30 days written notice of any planned reduction of the guardianship assistance amount as a result of the reconsideration; and</text> </paragraph> <paragraph num="(2)"> <text>A copy of any proposed amendments to the guardianship assistance agreement as a result of the reconsideration.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Continuation of Title IV-E guardianship assistance for youth age 18 to 21 years old.</text> <paragraph num="(1)"> <text>A youth who was at least 16 years old at the time the guardianship assistance agreement became effective shall be eligible for Title IV-E guardianship assistance payments until 21 years old as long as the youth is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in or attending, subsequent to the youth’s 18th birthday, a:</text> <paragraph num="(i)"> <text>Maryland Higher Education Commission institution of higher learning or an equivalent; or</text> </paragraph> <paragraph num="(ii)"> <text>Vocational training program;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote, or remove barriers to, employment;</text> </paragraph> <paragraph num="(d)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A youth with a documented physical or mental disability warranting continuance of assistance shall remain eligible for Title IV-E or State guardianship payments until attaining 21 years old provided the relative guardian provides documentation of the physical or mental disability to the local department 30 days prior to the youth attaining age 18, and provides documentation showing disability at each annual reconsideration.</text> </paragraph> <paragraph num="(3)"> <text>A youth who is not eligible for continued participation according to §E(1) or (2) of this regulation remains eligible for State guardianship assistance payments until age 21, provided the youth is:</text> <paragraph num="(a)"> <text>Completing secondary education or a program leading to an equivalent credential;</text> </paragraph> <paragraph num="(b)"> <text>Enrolled in or attending, subsequent to the youth’s 18th birthday, a:</text> <paragraph num="(i)"> <text>Maryland Higher Education Commission institution of higher learning or an equivalent; or</text> </paragraph> <paragraph num="(ii)"> <text>Vocational training program;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Participating in a program or activity designed to promote, or remove barriers to, employment;</text> </paragraph> <paragraph num="(d)"> <text>Employed for at least 80 hours per month; or</text> </paragraph> <paragraph num="(e)"> <text>Incapable of doing any of the above described activities due to a medical condition.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department shall request in writing 60 days prior to the child attaining 18 years old, and at each subsequent annual reconsideration, from the relative guardian documentation of the child’s continued need for guardianship assistance as required in §B and §C(1)—(3) of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Suspension of Assistance."> <paragraph num="A."> <text>The local department shall suspend the guardianship assistance when the:</text> <paragraph num="(1)"> <text>Child is placed in foster care or another out of home setting with a plan of return home to the relative guardian;</text> </paragraph> <paragraph num="(2)"> <text>Child is returned to the care of the birth parent with a plan of return home to the relative guardian;</text> </paragraph> <paragraph num="(3)"> <text>Relative guardian fails to comply with the guardianship assistance agreement within a specified length of time;</text> </paragraph> <paragraph num="(4)"> <text>Relative guardian notifies the local department that the child temporarily lives outside of the home and the relative guardian is no longer assuming responsibility for the child; or</text> </paragraph> <paragraph num="(5)"> <text>Subsequent to the child’s 18th birthday, the child no longer meets conditions described in Regulation .11E of this chapter for continued assistance.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall provide 30 days written notification to the relative guardian via a letter of intended action prior to any suspension of the assistance.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Termination of Assistance."> <paragraph num="A."> <text>The local department shall terminate the guardianship assistance for the following reasons:</text> <paragraph num="(1)"> <text>The youth reaches 18 years old and does not meet the continued eligibility criteria as set forth in Regulation .11 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>The relative guardian requests termination of the assistance;</text> </paragraph> <paragraph num="(3)"> <text>The local department determines the relative guardian is not legally responsible for the child;</text> </paragraph> <paragraph num="(4)"> <text>The child is returned to the custody of the birth parent;</text> </paragraph> <paragraph num="(5)"> <text>The child or relative guardian dies;</text> </paragraph> <paragraph num="(6)"> <text>The child attains 21 years old;</text> </paragraph> <paragraph num="(7)"> <text>The child becomes an emancipated minor;</text> </paragraph> <paragraph num="(8)"> <text>The child marries;</text> </paragraph> <paragraph num="(9)"> <text>The child enlists in the military;</text> </paragraph> <paragraph num="(10)"> <text>The local department determines the relative guardian is not providing any financial support for the child; or</text> </paragraph> <paragraph num="(11)"> <text>Assistance has been suspended according to Regulation .12 of this chapter for 60 days.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Guardianship assistance shall be terminated upon written request from the relative guardian.</text> </paragraph> <paragraph num="C."> <text>Guardianship assistance is not transferable to a relative that is not a party to both the guardianship assistance agreement and the applicable decree of custody and guardianship.</text> </paragraph> <paragraph num="D."> <text>The local department shall provide 30 days written notification to the relative guardian prior to termination.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Appeal Rights."> <text>The local department, in accordance with COMAR 07.01.04, shall provide the opportunity for a fair hearing if guardianship assistance is:</text> <paragraph num="A."> <text>Denied;</text> </paragraph> <paragraph num="B."> <text>Suspended;</text> </paragraph> <paragraph num="C."> <text>Reduced; or</text> </paragraph> <paragraph num="D."> <text>Terminated for reasons other than:</text> <paragraph num="(1)"> <text>The child reaches age 21;</text> </paragraph> <paragraph num="(2)"> <text>The child dies; or</text> </paragraph> <paragraph num="(3)"> <text>All relative guardians who are party to both the assistance agreement and the court decree for custody and guardianship die.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Courts and Judicial Proceedings Article, §3-819.2; Family Law Article, §5-525; Annotated Code of Maryland(Agency Note: Federal Statutory Reference—42 U.S.C. §673(d))</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 20, 2012 (39:3 Md. R. 258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A, C amended effective August 17, 2015 (42:16 Md. R. 1054)</annotation> </annotations> </chapter> </subtitle> <subtitle num="03" heading="Family Investment Administration"> <chapter num="01" heading="Application for Public Assistance"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>The provisions of this chapter apply to:</text> <paragraph num="(1)"> <text>Public Assistance to Adults as set forth in COMAR 07.03.07;</text> </paragraph> <paragraph num="(2)"> <text>Temporary Disability Assistance Program as set forth in COMAR 07.03.05;</text> </paragraph> <paragraph num="(3)"> <text>The Burial Assistance Program as set forth in COMAR 07.03.20; and</text> </paragraph> <paragraph num="(4)"> <text>Emergency Assistance to Families with Children as set forth in COMAR 07.03.08.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The provisions of this chapter do not apply to the:</text> <paragraph num="(1)"> <text>Family Investment Program (FIP);</text> </paragraph> <paragraph num="(2)"> <text>Food Supplement Program; or</text> </paragraph> <paragraph num="(3)"> <text>Refugee Cash Assistance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The FIP applicants shall comply with the provisions of COMAR 07.03.03.</text> </paragraph> <paragraph num="D."> <text>Food Supplement Program applicants shall comply with the provisions of COMAR 07.03.17.</text> </paragraph> <paragraph num="E."> <text>Refugee Cash Assistance applicants shall comply with the provisions of COMAR 07.03.16.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Applicant” means an individual who has submitted an application for assistance directly or through the individual's authorized representative or, if incompetent or incapacitated, through someone acting responsibly for the individual, and whose application is pending.</text> </paragraph> <paragraph num="(2)"> <text>Application.</text> <paragraph num="(a)"> <text>“Application” means giving written notice to the local department of social services of the desire to receive assistance.</text> </paragraph> <paragraph num="(b)"> <text>“Application” does not include an inquiry, which is simply a request for information about eligibility requirements for benefits.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Authorized representative” means an individual who has been designated in writing by the applicant or recipient to act on behalf of the applicant or recipient.</text> </paragraph> <paragraph num="(4)"> <text>“Benefit” means a grant provided under a program as described in Regulation .01 of this chapter.</text> </paragraph> <paragraph num="(5)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(6)"> <text>“Local department” means a department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Recipient” means an individual in an active case.</text> </paragraph> <paragraph num="(8)"> <text>Verification.</text> <paragraph num="(a)"> <text>“Verification” means proof that the statements made by an individual during the application or redetermination of eligibility for benefits are true.</text> </paragraph> <paragraph num="(b)"> <text>“Verification” includes proof contained in documents or records of public or private agencies, firms, or individuals.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Application Process."> <paragraph num="A."> <text>An individual may choose which program to apply under.</text> </paragraph> <paragraph num="B."> <text>An individual requesting assistance, or on whose behalf a request is made, shall have the opportunity to file an application if the individual wishes.</text> </paragraph> <paragraph num="C."> <text>An interview that may be conducted over the telephone rather than face to face shall be conducted, before a benefit is authorized, for the purpose of clarifying all factors of eligibility and explaining the applicant's rights and responsibilities.</text> </paragraph> <paragraph num="D."> <text>An individual applying for or receiving benefits shall:</text> <paragraph num="(1)"> <text>Read, or have read to the individual, a statement of what constitutes fraud; and</text> </paragraph> <paragraph num="(2)"> <text>Sign this statement acknowledging that the individual understands that the penalties for welfare fraud may be:</text> <paragraph num="(a)"> <text>A fine of not more than $1,000;</text> </paragraph> <paragraph num="(b)"> <text>Imprisonment for not more than 3 years; or</text> </paragraph> <paragraph num="(c)"> <text>Both fine and imprisonment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>An applicant may be:</text> <paragraph num="(1)"> <text>Assisted by an individual of the applicant's choice in the application process and the redetermination of eligibility; and</text> </paragraph> <paragraph num="(2)"> <text>Accompanied by that individual in contacts with the local department.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Individuals eligible for financial assistance with federal financial participation are eligible for medical assistance under Title XIX without being required to file a separate application.</text> </paragraph> <paragraph num="G."> <text>The Department shall give to applicants, in writing and orally, as appropriate:</text> <paragraph num="(1)"> <text>Information pertinent to the individual's decision about whether the individual wishes to file a signed application;</text> </paragraph> <paragraph num="(2)"> <text>Information about:</text> <paragraph num="(a)"> <text>Coverage;</text> </paragraph> <paragraph num="(b)"> <text>Scope of the program; and</text> </paragraph> <paragraph num="(c)"> <text>Related services available; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The rights and responsibilities of applicants for or recipients of assistance.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Application.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Require an individual applying for benefits to file an application on forms specified and approved by the Department;</text> </paragraph> <paragraph num="(b)"> <text>Advise the individual of the eligibility factors to be verified, and the types of proofs that may be accepted by the local department to determine eligibility;</text> </paragraph> <paragraph num="(c)"> <text>Notify applicants and recipients that the signed application constitutes their consent to permit the Department to request information from any entities to assist in the eligibility determination;</text> </paragraph> <paragraph num="(d)"> <text>Limit access to information received from records of public or private entities in accordance with the confidentiality provisions in COMAR 07.01.07; and</text> </paragraph> <paragraph num="(e)"> <text>Provide all individuals receiving benefits, as described in Regulation .01 of this chapter, with clear and timely notice of their rights and responsibilities.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The application shall be signed under penalty of perjury by the applicant, by an authorized representative, or by someone acting responsibly for the applicant if the applicant is incompetent or incapacitated.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Verification."> <paragraph num="A."> <text>The local department shall verify the following factors of eligibility:</text> <paragraph num="(1)"> <text>Countable income;</text> </paragraph> <paragraph num="(2)"> <text>Countable assets, except for the Temporary Cash Assistance Program, which does not consider assets and resources as part of the eligibility determination;</text> </paragraph> <paragraph num="(3)"> <text>Social Security number for each applicant or proof of application for a new number; and</text> </paragraph> <paragraph num="(4)"> <text>The immigration status of any noncitizen.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may require verification of any questionable information provided by the individual.</text> </paragraph> <paragraph num="C."> <text>The applicant shall obtain the information and verification that the local department requires to make a decision as to eligibility for payment.</text> </paragraph> <paragraph num="D."> <text>If the individual is physically or mentally incapable of taking the needed action, or lacks resources to meet these requirements, the local department shall:</text> <paragraph num="(1)"> <text>Assist the individual or the representative in obtaining necessary verifications;</text> </paragraph> <paragraph num="(2)"> <text>Pay any costs incurred from administrative funds; and</text> </paragraph> <paragraph num="(3)"> <text>Obtain the individual's written consent before initiating action to obtain verification on the individual's behalf.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Applicant Cooperation; Refusal to Cooperate."> <paragraph num="A."> <text>The local department shall deny the application for refusal to cooperate if the applicant or recipient refuses to cooperate with the local department in completing the process described in Regulation .03 and .04 of this chapter.</text> </paragraph> <paragraph num="B."> <text>To make a determination of refusal to cooperate, the local department shall determine that the individual was able to cooperate but demonstrated that the individual would not take the actions that were required to complete the application process.</text> </paragraph> <paragraph num="C."> <text>If there is a question as to whether the individual has only failed to cooperate, as opposed to refused to cooperate, the local department may not deny the individual on the grounds of refusal to cooperate.</text> </paragraph> <paragraph num="D."> <text>The local department shall find the individual ineligible if the individual refuses to cooperate in subsequent reviews of eligibility, including reviews generated by reported changes and applications for redetermination.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Transfer of Property."> <paragraph num="A."> <text>An individual who transfers property to become eligible for assistance at any time within 3 months before filing application for assistance is ineligible.</text> </paragraph> <paragraph num="B."> <text>In determining whether or not the transfer was for the purpose of becoming eligible for benefits, the local department shall give consideration to:</text> <paragraph num="(1)"> <text>The individual's reason for the transfer;</text> </paragraph> <paragraph num="(2)"> <text>The amount received in relation to the individual's full equity in the property; and</text> </paragraph> <paragraph num="(3)"> <text>Whether the proceeds have been used for reasonable living expenses before application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The provisions of §§A and B of this regulation do not apply to Temporary Cash Assistance.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Institutions."> <paragraph num="A."> <text>In this regulation, the following terms have the meaning indicated:</text> <paragraph num="(1)"> <text>“Public institution” means a place of residence which affords shelter or care to two or more individuals and which is operated and managed under public auspices, as evidenced by:</text> <paragraph num="(a)"> <text>The ownership of ground and buildings by the State, county, or municipal government;</text> </paragraph> <paragraph num="(b)"> <text>Management in whole or in part by or through any public instrumentality, official, or employee acting in an official capacity; or</text> </paragraph> <paragraph num="(c)"> <text>The major portion of expenses being met by inclusion in the public budget and appropriation for it.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Inmate of a Public Institution.</text> <paragraph num="(a)"> <text>“Inmate of a public institution” means an individual who is living in the public institution and plans to continue to live there, or is there by court commitment.</text> </paragraph> <paragraph num="(b)"> <text>“Inmate of a public institution” does not include an individual who:</text> <paragraph num="(i)"> <text>Has a definite plan to leave the institution within the current month or the following month;</text> </paragraph> <paragraph num="(ii)"> <text>Is attending a public educational or vocational training institution where living in the institution is incidental to the purpose of securing education or training; or</text> </paragraph> <paragraph num="(iii)"> <text>Is on conditional release from a public mental hospital and enters into another living arrangement free of controls by the hospital other than professional help or guidance related to his mental condition.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Eligibility.</text> <paragraph num="(1)"> <text>Tuberculosis or Mental Hospitals.</text> <paragraph num="(a)"> <text>Assistance may not be granted to an individual in a public or a private institution for tuberculosis or mental disease who is 64 years old or younger.</text> </paragraph> <paragraph num="(b)"> <text>Assistance may be granted to an individual who is 65 years old or older in an institution for tuberculosis or mental disease if the individual is:</text> <paragraph num="(i)"> <text>Certified for payment under the Medical Assistance Program; and</text> </paragraph> <paragraph num="(ii)"> <text>In one of the State mental or tuberculosis hospitals designated for payment under that program.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Public Institution. The local department may not grant assistance to an inmate of a public institution except while a patient is:</text> <paragraph num="(a)"> <text>Certified for payment under the Medical Assistance Program for care in a public medical institution; or</text> </paragraph> <paragraph num="(b)"> <text>In an intermediate care unit that is a distinct part of a public medical institution qualified for payment under the Medical Assistance Program.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Private Institution. The local department may grant assistance to an eligible individual in a private institution except as limited by this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Decision on Application."> <paragraph num="A."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Make a decision as to payment of a benefit as promptly as possible, but not later than 30 days from the date of the first filing of the signed application, except as described in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Promptly pay the benefit to an eligible individual and continue payment regularly thereafter until the individual is found to be ineligible; and</text> </paragraph> <paragraph num="(3)"> <text>Begin benefits effective the first day of the month for which eligibility is established, unless otherwise specified by regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Written Notice of Approval. When the local department determines that an individual is eligible, the local department shall send written notice to the applicant or recipient to indicate:</text> <paragraph num="(1)"> <text>That benefits have been authorized; and</text> </paragraph> <paragraph num="(2)"> <text>The amount of the benefit.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Written Notice of Denial.</text> <paragraph num="(1)"> <text>The local department shall send a notice to the individual when the local department denies or terminates the individual's benefits.</text> </paragraph> <paragraph num="(2)"> <text>The notice of denial or termination shall specify:</text> <paragraph num="(a)"> <text>The reasons for the denial or termination;</text> </paragraph> <paragraph num="(b)"> <text>The specific Department regulation supporting this action; and</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the individual's right to request an administrative hearing about the decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>An application shall be disposed of by a finding of eligibility or ineligibility unless:</text> <paragraph num="(1)"> <text>The applicant voluntarily withdraws the application, and there is documentation in the case record that a notice has been sent to confirm the applicant's notification to the local department that the individual does not wish to pursue the application; or</text> </paragraph> <paragraph num="(2)"> <text>There is a documentation in the case record that the application has been disposed of because the applicant died or could not be located.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Delays in the Application Process."> <paragraph num="A."> <text>Notice of Pending Status.</text> <paragraph num="(1)"> <text>The local department shall send a notice of pending status to the applicant if the:</text> <paragraph num="(a)"> <text>Application is not complete; or</text> </paragraph> <paragraph num="(b)"> <text>Local department does not make a decision on eligibility within 30 days after filing.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the local department caused the delay, the notice shall include the:</text> <paragraph num="(a)"> <text>Reason for the delay; and</text> </paragraph> <paragraph num="(b)"> <text>Any action that the individual or the local department must take.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the individual does not complete the application process before the end of the 30-day period, the notice shall include:</text> <paragraph num="(a)"> <text>The action the individual is required to take; and</text> </paragraph> <paragraph num="(b)"> <text>A warning that the local department shall deny the application if it is not completed within 60 days of its filing date.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the local department failed to schedule the first interview within 30 days of the filing date, the notice shall include:</text> <paragraph num="(a)"> <text>The date of the appointment;</text> </paragraph> <paragraph num="(b)"> <text>A list of any verification needed; and</text> </paragraph> <paragraph num="(c)"> <text>A warning that, if the application is incomplete at the end of the 60-day period after the filing date because of any failure of the applicant, the local department shall deny the application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Delay Caused by the Local Department.</text> <paragraph num="(1)"> <text>If the local department caused a delay in the application process, the local department shall continue to process the application.</text> </paragraph> <paragraph num="(2)"> <text>Local department caused delays include, but are not limited to, the local department's failure to:</text> <paragraph num="(a)"> <text>Offer or provide assistance to the applicant to complete the application form;</text> </paragraph> <paragraph num="(b)"> <text>Notify the applicant with a statement of required verification or to allow the applicant 10 days after the local department's request for verification;</text> </paragraph> <paragraph num="(c)"> <text>Explore and attempt to resolve with the applicant unclear or incomplete information; or</text> </paragraph> <paragraph num="(d)"> <text>Notify the applicant that the local department could reschedule a missed interview.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Delay Caused by the Applicant.</text> <paragraph num="(1)"> <text>If the application is completed after the 30th day and before the 60th day due to a delay caused by the applicant, the benefit calculation is from the date the individual takes the required action.</text> </paragraph> <paragraph num="(2)"> <text>Applicant caused delays include, but are not limited to, the individual's failure to:</text> <paragraph num="(a)"> <text>Cooperate with the local department in resolving unclear or incomplete information provided at the interview;</text> </paragraph> <paragraph num="(b)"> <text>Provide missing verification; or</text> </paragraph> <paragraph num="(c)"> <text>Reschedule a missed appointment.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Appeals and Complaints of Discrimination."> <paragraph num="A."> <text>Appeal of Local Department Decision.</text> <paragraph num="(1)"> <text>The local department shall give written notice of the right to, and the procedures for requesting and obtaining, an administrative hearing to each applicant or recipient of benefits:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the local department notifies the applicant or recipient of any action to deny, delay, suspend, reduce, or terminate assistance.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The appeal procedures are set forth in COMAR 07.01.04.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Discrimination. An applicant, recipient, authorized representative, or individual acting on behalf of an individual who believes the local department has discriminated on the basis of age, race, color, sex, disability, religion, national origin, or political beliefs may file a written complaint in accordance with COMAR 07.01.03.08.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Case Record."> <text>A case record or other official records of the Department or local departments shall be maintained, including documentation or recording of the sources of verifications of all required elements of eligibility, to show accurately and completely that the requirements of this chapter have been met.</text> </regulation> <annotations> <annotation type="Authority">Human Services Article §§5-207 and 5-501(b), Annotated Code of Maryland(Agency Note: Federal Regulatory Reference—45 CFR §206.10)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended affective July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01-1 adopted effective October 1, 1996 (23:19 Md. R. 1372)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01-1 amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:6 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 30, 1977 (4:27 Md. R. 2102)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E amended effective July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H repealed and new Regulation .02H adopted effective August 10, 1987 (14:16 Md. R. 1772)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02I amended effective June 1, 1979 (6:11 Md. R. 977)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02J amended effective July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective November 1, 1995 (22:23 Md. R. 1794); amended permanently effective May 1, 1996 (23:8 Md. R. 604)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 1, 1996 (23:19 Md. R. 1372)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A effective July 1, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective December 30, 1977 (4:27 Md. R. 2102)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B, C effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective December 1, 1982 (9:26 Md. R. 2569); adopted permanently effective March 14, 1983 (10:5 Md. R. 464)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03-1 adopted effective July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 effective July 1, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective June 1, 1979 (6:11 Md. R. 977); July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective October 10, 1983 (10:20 Md. R. 1783)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 30, 1977 (4:27 Md. R. 2102)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 repealed and new Regulations .01—.11 adopted effective December 10, 2001 (28:24 Md. R. 2127)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, B amended and E adopted effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B, D amended effective April 28, 2014 (41:8 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective April 28, 2014 (41:8 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective April 28, 2014 (41:8 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C adopted effective April 28, 2014 (41:8 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A, C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A, C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> </annotations> </chapter> <chapter num="02" heading="Aid to Families with Dependent Children" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .05—.08 amended and Regulation .12 repealed as an emergency provision effective July 1, 1989 (16:14 Md. R. 1562); emergency status extended at 17:3 Md. R. 293 (February 9, 1990), 17:15 Md. R. 1845 (July 27, 1990), and 18:1 Md. R. 26 (January 11, 1991)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective July 28, 1978 (5:15 Md. R. 1186); May 10, 1982 (9:9 Md. R. 902); February 28, 1994 (21:4 Md. R. 274)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective August 1, 1990 (17:15 Md. R. 1845)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended as an emergency provision effective April 1, 1981 (8:7 Md. R. 638); adopted permanently effective July 20, 1981 (8:14 Md. R. 1222)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended as an emergency provision effective September 1, 1982 (9:19 Md. R. 1891); emergency status expired December 31, 1982; adopted permanently effective January 2, 1983 (9:26 Md. R. 2571)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, C, D, G amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, C amended effective May 14, 1975 (2:10 Md. R. 752)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, D, G amended effective February 22, 1980 (7:4 Md. R. 346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A-1 adopted effective May 10, 1982 (9:9 Md. R. 902)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A-1 amended effective April 4, 1988 (15:7 Md. R. 849)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective September 19, 1980 (7:19 Md. R. 1085)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B(2) amended effective March 5, 1975 (2:5 Md. R. 313)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B, D amended effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective August 2, 1982 (9:15 Md. R. 1513); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C—I amended effective February 2, 1977 (4:3 Md. R. 143)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended effective December 21, 1981 (8:25 Md. R. 1993); March 1, 1982 (9:4 Md. R. 328); September 27, 1982 (9:19 Md. R. 1892); January 31, 1983 (10:2 Md. R. 108); January 1, 1984 (10:23 Md. R. 2062); January 13, 1986 (13:1 Md. R. 15); February 10, 1986 (13:3 Md. R. 270); July 13, 1986 (13:14 Md. R. 1632); July 27, 1987 (14:15 Md. R. 1658); July 15, 1988 (15:15 Md. R. 1807); March 18, 1991 (18:5 Md. R. 592); December 21, 1992 (19:25 Md. R. 2204); July 18, 1994 (21:14 Md. R. 1227); July 17, 1995 (22:14 Md. R. 1052)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended as an emergency provision effective December 1, 1982 (9:26 Md. R. 2569); adopted permanently effective March 14, 1983 (10:5 Md. R. 464)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01E amended effective May 11, 1977 (4:10 Md. R. 768); December 21, 1981 (8:25 Md. R. 1993); October 24, 1983 (10:21 Md. R. 1900); December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01F amended effective April 3, 1981 (8:7 Md. R. 641); June 7, 1982 (9:11 Md. R. 1125); August 2, 1982 (9:15 Md. R. 1513); December 20, 1982 (9:25 Md. R. 2477); May 1, 1984 (11:8 Md. R. 713); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01G amended effective July 6, 1977 (4:14 Md. R. 1081);</annotation> <annotation type="History" subtype="Administrative History">June 1, 1979 (6:11 Md. R. 978); August 10, 1979 (6:16 Md. R. 1330); October 30, 1989 (1621 Md. R. 2260)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01G amended as an emergency provision effective March 1, 1982 (9:6 Md. R. 611); adopted permanently effective June 7, 1982 (9:11 Md. R. 1125)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01G amended effective October 30, 1989 (16:21 Md. R. 2260); February 28, 1994 (21:4 Md. R. 274)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01H amended effective February 6, 1981 (8:3 Md. R. 225)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01I repealed effective February 6, 1981 (8:3 Md. R. 225)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01I adopted effective February 10, 1986 (13:3 Md. R. 270)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J repealed effective July 28, 1978 (5:15 Md. R. 1186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J adopted effective December 7, 1992 (19:24 Md. R. 2125)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J amended effective February 28, 1994 (21:4 Md. R. 273)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J amended as an emergency provision effective July 13, 1994 (21:16 Md. R. 1378) (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J amended effective November 7, 1994 (21:22 Md. R. 1874)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J amended as an emergency provision effective August 1, 1996 (23:16 Md. R. 1164); amended permanently effective November 18, 1996 (23:23 Md. R. 1554)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01K adopted effective October 1, 1996 (23:19 Md. R. 1372)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 29, 1978 (5:26 Md. R. 1920); June 17, 1985 (12:12 Md. R. 1161); October 30, 1989 (16:21 Md. R. 2260)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 21, 1981 (8:25 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective August 2, 1982 (9:15 Md. R. 1513)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H amended effective December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02I adopted effective March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective September 1, 1982 (9:19 Md. R. 1891); emergency status expired December 31, 1982; adopted permanently effective January 2, 1983 (9:26 Md. R. 2571)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective February 5, 1990 (17:2 Md. R. 165); December 7, 1992 (19:24 Md. R. 2125)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective September 27, 1982 (9:19 Md. R. 1892)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective June 25, 1975 (2:14 Md. R. 1012); August 18, 1976 (3:17 Md. R. 912); July 25, 1980 (7:15 Md. R. 1422); February 22, 1980 (7:4 Md. R. 346); September 27, 1982 (9:19 Md. R. 1892); February 5, 1990 (17:2 Md. R. 165); December 7, 1992 (19:24 Md. R. 2125)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended as an emergency provision effective August 1, 1996 (23:16 Md. R. 1164); amended permanently effective November 18, 1996 (23:23 Md. R. 1554)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D effective February 10, 1978 (5:3 Md. R. 137)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03G amended effective July 9, 1975 (2:15 Md. R. 1067)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective February 22, 1980 (7:4 Md. R. 346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E adopted effective July 6, 1977 (4:14 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04F—I adopted effective September 15, 1977 (4:17 Md. R. 1295)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 repealed and new Regulation .04 adopted effective April 1, 1984 (11:3 Md. R. 198)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective December 21, 1992 (19:25 Md. R. 2204); October 1, 1996 (23:18 Md. R. 1315)</annotation> <annotation type="History" subtype="Administrative History">Regulation 04C amended effective January 28, 1985 (12:2 Md. R. 134); August 26, 1985 (12:17 Md. R. 1701); August 25, 1986 (13:17 Md. R. 1921)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B, F amended as an emergency provision effective July 1, 1982 (9:13 Md. R. 1339); adopted permanently effective September 13, 1982 (9:18 Md. R. 1799)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective May 1, 1978 (5:7 Md. R. 521)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C repealed effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E-2 adopted effective May 10, 1982 (9:9 Md. R. 902)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E-2 amended effective December 6, 1982 (9:24 Md. R. 2388)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05F amended effective October 29, 1975 (2:24 Md. R. 1480); July 7, 1976 (3:14 Md. R. 746); August 11, 1978 (5:16 Md. R. 1256); September 22, 1978 (5:19 Md. R. 1443); June 27, 1980 (7:13 Md. R. 1275); October 17, 1980 (7:21 Md. R. 1993); December 12, 1980 (7:25 Md. R. 2333); December 21, 1981</annotation> <annotation type="History" subtype="Administrative History">Regulation .05G amended effective June 23, 1976 (3:13 Md. R. 721)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A—F repealed and new A—E adopted, G recodified as F, effective April 1, 1984 (11:3 Md. R. 198)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective June 17, 1985 (12:12 Md. R. 1161); October 7, 1985 (12:20 Md. R. 1923); June 30, 1986 (13:13 Md. R. 1488); December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective June 17, 1985 (12:12 Md. R. 1161); February 24, 1986 (13:4 Md. R. 395); January 21, 1991 (18:1 Md. R. 27)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective January 21, 1991 (18:1 Md. R. 27)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D amended effective June 17, 1985 (12:12 Md. R. 1161); July 29, 1985 (12:15 Md. R. 1511); August 26, 1985 (12:17 Md. R. 1701); October 7, 1985 (12:20 Md. R. 1923); December 14, 1987 (14:25 Md. R. 2658); May 14, 1990 (17:9 Md. R. 1088); December 21, 1992 (19:25 Md. R. 2204); February 28, 1994 (21:4 Md. R. 274); July 18, 1994 (21:14 Md. R. 1227)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E amended effective March 11, 1985 (12:5 Md. R. 482); June 17, 1985 (12:12 Md. R. 1161); August 26, 1985 (12:17 Md. R. 1701); May 5, 1986 (13:9 Md. R. 1023); June 30, 1986 (13:13 Md. R. 1488); September 8, 1986 (13:18 Md. R. 2018); October 2, 1989 (16:19 Md. R. 2104); January 21, 1991 (18:1 Md. R. 27); March 18, 1991 (18:5 Md. R. 592); December 21, 1992 (19:25 Md. R. 2204); July 18, 1994 (21:14 Md. R. 1227); October 1, 1996 (23:18 Md. R. 1315) (8:25 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05F amended effective August 26, 1985 (12:17 Md. R. 1701); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05G adopted effective June 17, 1985 (12:12 Md. R. 1161)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A—C amended effective September 15, 1977 (4:17 Md. R. 1295)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective August 26, 1985 (12:17 Md. R. 1701); May 14, 1990 (17:9 Md. R. 1088)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B—D amended effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective January 28, 1985 (12:2 Md. R. 134); June 30, 1986 (13:13 Md. R. 1488); May 14, 1990 (17:9 Md. R. 1088)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C, D amended effective January 12, 1979 (6:1 Md. R. 16)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective February 16, 1977 (4:4 Md. R. 279); May 14, 1990 (17:9 Md. R. 1088)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D adopted effective September 15, 1977 (4:17 Md. R. 1295) (Original §§D and E renumbered as §§E and F, respectively)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E amended effective August 11, 1978 (5:16 Md. R. 1256); January 28, 1985 (12:2 Md. R. 134); May 14, 1990 (17:9 Md. R. 1088)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06F amended effective May 11, 1977 (4:10 Md. R. 768); January 28, 1985 (12:2 Md. R. 134); August 24, 1987 (14:17 Md. R. 1870)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06G amended effective September 8, 1986 (13:18 Md. R. 2019); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06H adopted effective March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended as an emergency provision effective September 1, 1982 (9:19 Md. R. 1891); emergency status expired December 31, 1982; adopted permanently effective January 2, 1983 (9:26 Md. R. 2571)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective April 1, 1981 (8:7 Md. R. 638); adopted permanently effective July 20, 1981 (8:14 Md. R. 1222)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective February 28, 1994 (21:4 Md. R. 274)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A-1 amended effective July 29, 1985 (12:15 Md. R. 1511); June 30, 1986 (13:13 Md. R. 1488); February 5, 1990 (17:2 Md. R. 165); May 14, 1990 (17:9 Md. R. 1088); December 7, 1992 (19:24 Md. R. 2125); February 28, 1994 (21:4 Md. R. 274)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A-1 amended and A-2 adopted as an emergency provision effective April 1, 1996 (23:8 Md. R. 601); emergency status expired October 1, 1996</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective January 18, 1982 (9:1 Md. R. 18); December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended as an emergency provision effective December 1, 1982 (9:26 Md. R. 2569); adopted permanently effective March 14, 1983 (10:5 Md. R. 464)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective July 6, 1977 (4:14 Md. R. 1081); May 15, 1981 (8:10 Md. R. 876); March 18, 1991 (18:5 Md. R. 592); December 21, 1992 (19:25 Md. R. 2204); March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C-1—C-3 adopted effective December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective May 15, 1981 (8:10 Md. R. 876); December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D-1 amended effective August 26, 1985 (12:17 Md. R. 1701); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D-2 amended effective December 21, 1992 (19:25 Md. R. 2204); January 30, 1995 (22:2 Md. R. 76)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D-2 amended and D-3 adopted as an emergency provision effective September 14, 1995 (22:20 Md. R. 1537); amended permanently effective January 29, 1996 (23:2 Md. R. 94)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective July 21, 1976 (3:15 Md. R. 785) and December 30, 1977 (4:27 Md. R. 2103)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended as an emergency provision effective September 1, 1982 (9:19 Md. R. 1891); emergency status expired December 31, 1982; adopted permanently effective January 2, 1983 (9:26 Md. R. 2571)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A—D amended effective September 28, 1982 (8:19 Md. R. 1564)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective December 12, 1988 (15:25 Md. R. 2902); December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B, D, E amended effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B-1 amended effective December 21, 1992 (19:25 Md. R. 2204)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08D amended effective June 27, 1980 (7:13 Md. R. 1275); November 2, 1987 (14:22 Md. R. 2338); March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08D amended as an emergency provision effective April 1, 1990 (17:8 Md. R. 967); amended permanently effective August 6, 1990 (17:15 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08E amended effective July 25, 1988 (15:15 Md. R. 1807)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective February 28, 1994 (21:4 Md. R. 274)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A, B amended effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective October 10, 1983 (10:20 Md. R. 1783); July 25, 1988 (15:15 Md. R. 1807)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B effective January 1, 1976 (3:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective October 7, 1977 (4:21 Md. R. 1603); July 14, 1978 (5:14 Md. R. 1136); January 26, 1979 (6:2 Md. R. 73); October 19, 1979 (6:21 Md. R. 1707); July 25, 1980 (7:15 Md. R. 1422); September 27, 1982 (9:19 Md. R. 1892); July 16, 1984 (11:14 Md. R. 1248); August 26, 1985 (12:17 Md. R. 1701); October 20, 1986 (13:21 Md. R. 2319); March 7, 1988 (15:5 Md. R. 616); December 12, 1988 (15:25 Md. R. 2902); February 5, 1990 (17:2 Md. R. 165)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective October 1, 1981 (8:21 Md. R. 1703); emergency status extended at 8:24 Md. R. 1934, 8:25 Md. R. 1992, 9:2 Md. R. 110, 9:4 Md. R. 326; adopted permanently effective March 1, 1982 (9:4 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective November 25, 1992 (19:25 Md. R. 2195); adopted permanently effective March 29, 1993 (20:6 Md. R. 579)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective January 2, 1994 (20:26 Md. R. 2025); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 adopted effective May 1, 1984 (11:8 Md. R. 713)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A amended effective September 8, 1986 (13:18 Md. R. 2019)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12L amended effective December 14, 1987 (14:25 Md. R. 2658)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 repealed effective March 18, 1991 (18:5 Md. R. 592)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—11 repealed as emergency provision effective December 9, 1996, 1996 (23:26 Md. R. 1855); repealed permanently effective March 24, 1997 (24:6 Md. R. 483)</annotation> </annotations> </chapter> <chapter num="03" heading="Family Investment Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>Family Investment Programs.</text> <paragraph num="(1)"> <text>The Family Investment Programs (FIP) provide assistance to individuals and families with children. The assistance program components under FIP include Welfare Avoidance Grants, Temporary Cash Assistance, Office of Home Energy Programs and alternative programs.</text> </paragraph> <paragraph num="(2)"> <text>The scope of the following programs are as follows:</text> <paragraph num="(a)"> <text>Temporary Cash Assistance provides cash assistance while preparing program participants for independence.</text> </paragraph> <paragraph num="(b)"> <text>Office of Home Energy Programs includes:</text> <paragraph num="(i)"> <text>Maryland Energy Assistance Program (MEAP); and</text> </paragraph> <paragraph num="(ii)"> <text>Electric User Service Provider (EUSP).</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>At the request of a local department of social services, the Secretary of Human Services may grant a waiver for a period of up to 2 years to the local department from having to comply with specific provisions of State law or regulations that are within the Secretary's scope of authority. The Secretary shall grant the waiver in accordance with the Welfare Innovation Act of 1997.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Addictions specialist” means an individual who is licensed or certified by the Maryland Department of Health to screen, assess, and refer individuals to substance abuse treatment and support services.</text> </paragraph> <paragraph num="(2)"> <text>“Affordable formal child care arrangements” means that the fee charged by the provider is less than or equal to the assigned copayment for a non-TCA family of the same size and income level that receives a child care subsidy.</text> </paragraph> <paragraph num="(3)"> <text>“Alternative program” means an optional program which may be implemented upon approval by the Secretary of Human Services and which is designed and developed by a local department to achieve the goals of the Temporary Cash Assistance (TCA) Program, within a local department's allocated cash assistance funds.</text> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an individual who has submitted an application to the local department for assistance directly or through an authorized representative or, if incompetent or incapacitated, through someone acting responsibly for the individual, and whose application is pending.</text> </paragraph> <paragraph num="(5)"> <text>“Appropriate child care” means that the child care meets the parent's needs in terms of hours and a child's needs in terms of health, safety, and healthy development.</text> </paragraph> <paragraph num="(6)"> <text>“Assessment” means an evaluation of an applicant's strengths, resources, and needs to determine the services the applicant needs to become independent.</text> </paragraph> <paragraph num="(7)"> <text>Asset.</text> <paragraph num="(a)"> <text>“Asset” means any real or personal property an applicant or recipient owns which may be used to meet living expenses.</text> </paragraph> <paragraph num="(b)"> <text>“Asset” includes cash on hand, savings, and items such as stocks and bonds that can be converted to cash.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Assistance unit” means a group of eligible individuals living together for whom cash assistance has been authorized.</text> </paragraph> <paragraph num="(9)"> <text>“Authorized representative” means an adult non-assistance unit member who has been designated in writing to act on behalf of the household.</text> </paragraph> <paragraph num="(10)"> <text>“Caretaker relative” means a parent or other individual related by blood, marriage, or adoption living with and caring for a minor child.</text> </paragraph> <paragraph num="(11)"> <text>“Case” means the group of individuals living together whose needs and resources are considered when authorizing program benefits.</text> </paragraph> <paragraph num="(12)"> <text>Repealed.</text> </paragraph> <paragraph num="(13)"> <text>“Custodial relative” means an adult or minor biological or adoptive mother or father, stepmother or stepfather, or other caretaker relative who lives with a related minor child or pregnant woman.</text> </paragraph> <paragraph num="(14)"> <text>“Customer” means an individual applying for or receiving assistance.</text> </paragraph> <paragraph num="(15)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(16)"> <text>“Disability Entitlement Advocacy Program (DEAP)” means a State program to help severely disabled individuals establish eligibility for federal disability programs.</text> </paragraph> <paragraph num="(17)"> <text>“Domestic or family violence” means subjecting a spouse, ex-spouse, or intimate partner to:</text> <paragraph num="(a)"> <text>Physical acts that result in, or threaten to result in, physical injury to the individual;</text> </paragraph> <paragraph num="(b)"> <text>Sexual abuse;</text> </paragraph> <paragraph num="(c)"> <text>Sexual activity involving a dependent child;</text> </paragraph> <paragraph num="(d)"> <text>Nonconsensual sexual acts or activities;</text> </paragraph> <paragraph num="(e)"> <text>Threats of, or attempts at, physical or sexual abuse;</text> </paragraph> <paragraph num="(f)"> <text>Mental abuse;</text> </paragraph> <paragraph num="(g)"> <text>Neglect or deprivation of medical care; or</text> </paragraph> <paragraph num="(h)"> <text>False imprisonment.</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>Drug-Related Felony.</text> <paragraph num="(a)"> <text>“A drug-related felony that was committed after August 22, 1996” means a felony involving the possession, use, or distribution of a controlled dangerous substance that was committed after August 22, 1996.</text> </paragraph> <paragraph num="(b)"> <text>“Convicted of a drug-related felony on or after July 1, 2000” means convicted of a felony on or after July 1, 2000, that has an element of manufacturing, distribution, or possession with the intent to distribute a controlled dangerous substance.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>Earned Income.</text> <paragraph num="(a)"> <text>“Earned income” means payment received by an individual for work or services performed.</text> </paragraph> <paragraph num="(b)"> <text>“Earned income” includes wages, salary, commissions, tips, and proceeds from self-employment.</text> </paragraph> </paragraph> <paragraph num="(20)"> <text>“Electronic benefit transfer system (EBTS)” means a benefit issuance system in which benefits are stored in a central computer database and are accessed with reusable plastic cards at automated teller machines or at a point of sale.</text> </paragraph> <paragraph num="(21)"> <text>“Equity value” means the fair market value less all encumbrances.</text> </paragraph> <paragraph num="(22)"> <text>“Fair market value” means the price for which an item can be sold in an open market in a given geographic area.</text> </paragraph> <paragraph num="(23)"> <text>“Family independence plan” means a mutually agreed upon plan that:</text> <paragraph num="(a)"> <text>Outlines the family's goals;</text> </paragraph> <paragraph num="(b)"> <text>Describes the steps to achieve the goals; and</text> </paragraph> <paragraph num="(c)"> <text>Identifies the responsibilities of the local department and customer to implement the steps.</text> </paragraph> </paragraph> <paragraph num="(24)"> <text>“Family Investment Program (FIP)” means an individual assistance program of the Department that provides services, work experience, and cash assistance.</text> </paragraph> <paragraph num="(25)"> <text>“Impairment” means an individual is unable to work at any occupation because of a medically verified physical or mental condition.</text> </paragraph> <paragraph num="(26)"> <text>“Intentional program violation (IPV)” means an intentional false or misleading statement or misrepresentation, concealment, or withholding of facts for the purpose of:</text> <paragraph num="(a)"> <text>Establishing or maintaining the assistance unit's eligibility for Family Investment Programs; or</text> </paragraph> <paragraph num="(b)"> <text>Increasing or preventing a reduction of the amount of Family Investment Programs benefits.</text> </paragraph> </paragraph> <paragraph num="(27)"> <text>“Interim change” means a change in a customer's situation, after an application or recertification, that may affect the amount of benefits paid or continuing eligibility.</text> </paragraph> <paragraph num="(28)"> <text>“Local department” means:</text> <paragraph num="(a)"> <text>The department of social services in a county or Baltimore City;</text> </paragraph> <paragraph num="(b)"> <text>In Montgomery County, the Montgomery County Department of Health and Human Services; and</text> </paragraph> <paragraph num="(c)"> <text>In the instance of Office of Home Energy Programs, the local administering agency.</text> </paragraph> </paragraph> <paragraph num="(29)"> <text>“Local plans” means the plans developed by local departments of social services to operate the TCA program within State guidelines and federal requirements.</text> </paragraph> <paragraph num="(30)"> <text>“National Voter Registration Act of 1993 (NVRA)” means Public Law 103-31 as amended.</text> </paragraph> <paragraph num="(31)"> <text>“Nonprofit organization” means a religious, charitable, or volunteer organization exempt from taxation under §501(c)(3) of the Internal Revenue Code.</text> </paragraph> <paragraph num="(32)"> <text>“Qualified immigrant” means an individual who is not a citizen of the United States who:</text> <paragraph num="(a)"> <text>Is lawfully admitted for permanent residence under the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(b)"> <text>Is admitted to the United States as a refugee under §207 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(c)"> <text>Is granted asylum under §208 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(d)"> <text>Has had deportation or removal withheld under §243(h) or 241(b)(3) of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(e)"> <text>Has been granted status as a Cuban or Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980;</text> </paragraph> <paragraph num="(f)"> <text>Is paroled into the United States under §212(d)(5) of the Immigration and Nationality Act for a period of at least 1 year;</text> </paragraph> <paragraph num="(g)"> <text>Is granted conditional entry pursuant to §203(a)(7) of the Immigration and Nationality Act as in effect before April 1, 1980; or</text> </paragraph> <paragraph num="(h)"> <text>Is a battered spouse, battered child, or parent or child of a battered individual.</text> </paragraph> </paragraph> <paragraph num="(33)"> <text>“Reasonable distance” means that travel time to and from the child care provider cannot exceed 1 hour each way from the customer's home or work site.</text> </paragraph> <paragraph num="(34)"> <text>“Recertification” means the process of filing and completing a new application, being interviewed, and having certain information verified to continue benefits for a new certification period.</text> </paragraph> <paragraph num="(35)"> <text>“Recipient” means an individual in an active FIP assistance unit.</text> </paragraph> <paragraph num="(36)"> <text>“Resource” means the amount left from an asset or from income, after all exclusions and disregards are applied, which is countable against the assistance unit's benefit.</text> </paragraph> <paragraph num="(37)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> <paragraph num="(38)"> <text>“Sponsor” means an individual or a public or private agency or organization that has executed an affidavit of support or a similar agreement on behalf of an immigrant as a condition of the immigrant's entry into the United States.</text> </paragraph> <paragraph num="(39)"> <text>“Supplemental Security Income (SSI)” means the federally funded program paid by the Social Security Administration to individuals who:</text> <paragraph num="(a)"> <text>Meet established disability requirements; or</text> </paragraph> <paragraph num="(b)"> <text>Are 65 years old or older.</text> </paragraph> </paragraph> <paragraph num="(40)"> <text>“Temporary cash assistance (TCA)” means a form of cash assistance provided to assistance units which are technically and financially eligible.</text> </paragraph> <paragraph num="(41)"> <text>“Third-party payee” means a responsible individual, a nonprofit organization, a for-profit organization, or a government entity, which may include a local department, that is authorized to accept TCA payments on behalf of a recipient.</text> </paragraph> <paragraph num="(42)"> <text>“Transitional assistance” means assistance that may be provided to a Temporary Cash Assistance recipient whose temporary cash assistance is terminated for noncompliance with work requirements.</text> </paragraph> <paragraph num="(43)"> <text>“Unavailability or unsuitability of informal care” means that informal care does not meet the Child Care Subsidy Program, State plan, and State law requirements, and poses a risk to the health and safety of a child.</text> </paragraph> <paragraph num="(44)"> <text>“Unearned income” means money, goods, or services received from sources other than earned income such as pensions, benefits, returns from investments, payments of support, or contributions.</text> </paragraph> <paragraph num="(45)"> <text>Verification.</text> <paragraph num="(a)"> <text>“Verification” means proof that the statements made by an individual during the application or recertification of eligibility for FIP are true.</text> </paragraph> <paragraph num="(b)"> <text>“Verification” includes proof contained in documents or records of public or private agencies, or firms or individuals.</text> </paragraph> </paragraph> <paragraph num="(46)"> <text>“Welfare avoidance grant (WAG)” means a non-recurrent, short-term cash benefit paid to a family in accordance with the local plan for the family's immediate and limited needs to avoid continuing cash assistance.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Family Investment Program Components."> <paragraph num="A."> <text>Eligible individuals may be referred to a program component during the application process described in Regulation .04 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Welfare Avoidance Grant (WAG).</text> <paragraph num="(1)"> <text>Individuals may not apply for a WAG.</text> </paragraph> <paragraph num="(2)"> <text>A local department may offer a WAG according to criteria described in the local plan approved by the Department.</text> </paragraph> <paragraph num="(3)"> <text>A WAG is cash assistance to a family with children, which is paid based on an agreement signed by the applicant or recipient and the local department to avoid the family's reliance on Temporary Cash Assistance.</text> </paragraph> <paragraph num="(4)"> <text>A WAG agreement shall state the:</text> <paragraph num="(a)"> <text>Reason for the WAG;</text> </paragraph> <paragraph num="(b)"> <text>Period of time the WAG covers; and</text> </paragraph> <paragraph num="(c)"> <text>The maximum amount of the WAG.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The total amount of the WAG may not exceed three times the maximum monthly allowable amount for the number of individuals in the assistance unit, as described in Regulation .17 of this chapter, unless:</text> <paragraph num="(a)"> <text>There is a compelling need; and</text> </paragraph> <paragraph num="(b)"> <text>The maximum does not exceed 12 months times the maximum monthly allowable amount for the number of individuals in the assistance unit as described in Regulation .17 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>WAG as it relates to TCA. The local department:</text> <paragraph num="(a)"> <text>Shall deny an application for TCA during the period covered by the WAG; and</text> </paragraph> <paragraph num="(b)"> <text>May not pay TCA until the period covered by the WAG has expired.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The local department may provide a family with a WAG more than once if a new instance of emergency occurs after the period covered by the previous WAG has expired.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Temporary Cash Assistance (TCA).</text> <paragraph num="(1)"> <text>The individual may apply for TCA when the resources in §B of this regulation do not fully address the needs of the child.</text> </paragraph> <paragraph num="(2)"> <text>A local department shall require an individual to satisfy child support requirements, as described in Regulation .10 of this chapter, before approving TCA.</text> </paragraph> <paragraph num="(3)"> <text>If the assistance unit becomes ineligible because of a member's earnings and the assistance unit received TCA in 3 of the last 6 months, the assistance unit is eligible for:</text> <paragraph num="(a)"> <text>Transitional child care, based on the caretaker relative's income; and</text> </paragraph> <paragraph num="(b)"> <text>Transitional Medical Assistance for 4 months, without consideration of the assistance unit’s income.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>After the termination of TCA, the local department shall provide transitional food supplement benefits as described in COMAR 07.03.17.49H.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Alternative Programs. An alternative program is an optional program in addition to FIP which:</text> <paragraph num="(1)"> <text>May be developed and implemented by a local department to achieve the goals of FIP;</text> </paragraph> <paragraph num="(2)"> <text>Has the approval of the Secretary; and</text> </paragraph> <paragraph num="(3)"> <text>Is funded within the local department's allocated cash assistance and any local supplement.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Emergency Assistance for Families with Children. Funds for meeting emergencies for families with children shall be paid as described in COMAR 07.03.08.</text> </paragraph> <paragraph num="F."> <text>Office of Home Energy Programs.</text> <paragraph num="(1)"> <text>Customers may apply and have their eligibility determined for the programs of assistance that are within the Office of Home Energy Programs as described in COMAR 07.03.21, and 07.03.22.</text> </paragraph> <paragraph num="(2)"> <text>The programs within Office of Home Energy Programs are:</text> <paragraph num="(a)"> <text>Maryland Energy Assistance Program; and</text> </paragraph> <paragraph num="(b)"> <text>Electric Universal Service Program.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>Right to File.</text> <paragraph num="(1)"> <text>An individual is entitled to file an application, and may be assisted by an individual of choice in the various aspects of the application process and the determination of eligibility.</text> </paragraph> <paragraph num="(2)"> <text>A local department shall have available and distribute publications explaining program features and requirements, rights and responsibilities, and appeals procedures in understandable and simple language.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Application.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Require an individual applying for FIP to file an application specified and approved by the Department;</text> </paragraph> <paragraph num="(b)"> <text>Advise the individual of the eligibility factors to be verified, and the types of proofs which may be accepted by the local department to determine eligibility;</text> </paragraph> <paragraph num="(c)"> <text>Notify applicants and recipients that the signed application constitutes their consent to permit the Department to request information from any entity to assist in determining eligibility;</text> </paragraph> <paragraph num="(d)"> <text>Limit access to information received from records of public or private entities in accordance with the confidentiality provisions in COMAR 07.01.07; and</text> </paragraph> <paragraph num="(e)"> <text>Provide all individuals receiving benefits under FIP with clear and timely notice of their rights under §104(e) of Public Law 104-193 (1996).</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The application shall be signed under penalty of perjury by:</text> <paragraph num="(a)"> <text>The applicant;</text> </paragraph> <paragraph num="(b)"> <text>An authorized representative; or</text> </paragraph> <paragraph num="(c)"> <text>Someone acting responsibly for the applicant if the applicant is incompetent or incapacitated.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Assessment.</text> <paragraph num="(1)"> <text>Local departments shall assess the applicant's needs.</text> </paragraph> <paragraph num="(2)"> <text>Except for an applicant or recipient who is a single child, as described in Regulation .07C of this chapter, the application for FIP shall include an assessment that considers the individual's:</text> <paragraph num="(a)"> <text>Reasons for applying for, or continued reliance on, assistance;</text> </paragraph> <paragraph num="(b)"> <text>Education level, job skills and readiness, and interests, to enable evaluation for appropriate program activities;</text> </paragraph> <paragraph num="(c)"> <text>Available personal and family resources to facilitate independence;</text> </paragraph> <paragraph num="(d)"> <text>History of domestic or family violence; and</text> </paragraph> <paragraph num="(e)"> <text>History of substance abuse, as described in Regulation .09 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Based on the assessment of needs, the local department shall offer support services to an individual which may include, but are not limited to:</text> <paragraph num="(a)"> <text>Child support services;</text> </paragraph> <paragraph num="(b)"> <text>Job services;</text> </paragraph> <paragraph num="(c)"> <text>Food Supplement Program benefits;</text> </paragraph> <paragraph num="(d)"> <text>Medical Assistance;</text> </paragraph> <paragraph num="(e)"> <text>Social services;</text> </paragraph> <paragraph num="(f)"> <text>Family preservation services;</text> </paragraph> <paragraph num="(g)"> <text>Referral to Family Planning and Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) services;</text> </paragraph> <paragraph num="(h)"> <text>Child care;</text> </paragraph> <paragraph num="(i)"> <text>Transportation; and</text> </paragraph> <paragraph num="(j)"> <text>Referrals to other services, including, but not limited to:</text> <paragraph num="(i)"> <text>Housing;</text> </paragraph> <paragraph num="(ii)"> <text>Community resources;</text> </paragraph> <paragraph num="(iii)"> <text>Education programs;</text> </paragraph> <paragraph num="(iv)"> <text>Substance abuse treatment as described in Regulation .09 of this chapter; and</text> </paragraph> <paragraph num="(v)"> <text>Special Supplemental Nutrition Program for Women, Infants, and Children (WIC).</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>During the assessment, the local department shall give, in writing and orally, appropriate information which includes a:</text> <paragraph num="(a)"> <text>Description of available services;</text> </paragraph> <paragraph num="(b)"> <text>Statement of the applicant's rights and responsibilities;</text> </paragraph> <paragraph num="(c)"> <text>Statement describing fraud and acknowledging the penalties for fraud; and</text> </paragraph> <paragraph num="(d)"> <text>Description of substance abuse requirements as described in Regulation .09 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>During the assessment, the applicant shall be offered an opportunity to register to vote in accordance with the National Voter Registration Act of 1993.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Agreement.</text> <paragraph num="(1)"> <text>An applicant and the local department shall develop and sign an agreement, called the Family Independence Plan, specifying the:</text> <paragraph num="(a)"> <text>Family's goals;</text> </paragraph> <paragraph num="(b)"> <text>Requirement to comply with requests for cooperation;</text> </paragraph> <paragraph num="(c)"> <text>Work activities in which the individual shall participate;</text> </paragraph> <paragraph num="(d)"> <text>Requirement to apply for all potential resources;</text> </paragraph> <paragraph num="(e)"> <text>Other actions which the individual is required to take; and</text> </paragraph> <paragraph num="(f)"> <text>Support services that the local department shall provide.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The applicant's actions may include but are not limited to participating in:</text> <paragraph num="(a)"> <text>Child support activities;</text> </paragraph> <paragraph num="(b)"> <text>Job search activities;</text> </paragraph> <paragraph num="(c)"> <text>Employment activities;</text> </paragraph> <paragraph num="(d)"> <text>Community service; and</text> </paragraph> <paragraph num="(e)"> <text>Substance abuse treatment programs as described in Regulation .09 of this chapter, if appropriate.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Verification.</text> <paragraph num="(1)"> <text>The local department shall verify the following factors of FIP eligibility:</text> <paragraph num="(a)"> <text>Countable income;</text> </paragraph> <paragraph num="(b)"> <text>Social Security number for each household member or proof of application for a new or replacement card; and</text> </paragraph> <paragraph num="(c)"> <text>The immigration status of any noncitizen.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department may require verification of any questionable information provided by the individual.</text> </paragraph> <paragraph num="(3)"> <text>Questionable information includes information that contradicts:</text> <paragraph num="(a)"> <text>Statements made by the customer in writing, verbally or on the application; or</text> </paragraph> <paragraph num="(b)"> <text>Information available to the Department from other sources.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The primary source for obtaining verification is the applicant or recipient.</text> </paragraph> <paragraph num="(5)"> <text>The local department shall provide a list of required verifications and assist the applicant, recipient, or the representative in obtaining the necessary verifications.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Case Record. The local department shall establish and maintain a paper and an electronic TCA case record that contains:</text> <paragraph num="(1)"> <text>Narration;</text> </paragraph> <paragraph num="(2)"> <text>Verifications; and</text> </paragraph> <paragraph num="(3)"> <text>Other documentation related to the TCA assistance unit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Decision on Application."> <paragraph num="A."> <text>The local department shall make a decision as to payment of cash assistance as promptly as possible but not later than 30 calendar days following the date the signed application for TCA is received in the local department.</text> </paragraph> <paragraph num="B."> <text>If the assistance unit is eligible in the month of application, the TCA grant begins the date the signed application is received in the local department.</text> </paragraph> <paragraph num="C."> <text>If the assistance unit is not eligible in the month of application, the TCA grant begins the first day of the following month.</text> </paragraph> <paragraph num="D."> <text>The local department shall specify a period of eligibility for TCA that is not more than 12 months.</text> </paragraph> <paragraph num="E."> <text>An applicant is not eligible when:</text> <paragraph num="(1)"> <text>The assistance unit does not meet need requirements or technical factors of eligibility;</text> </paragraph> <paragraph num="(2)"> <text>The applicant withdraws the application; or</text> </paragraph> <paragraph num="(3)"> <text>There is insufficient information to determine eligibility.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department shall dispose of an application by a finding of eligibility or ineligibility unless:</text> <paragraph num="(1)"> <text>The applicant voluntarily withdraws the application, and there is an entry in the case record that a notice has been sent to confirm the applicant's voluntary withdrawal; or</text> </paragraph> <paragraph num="(2)"> <text>There is an entry in the case record that the application has been disposed of because the head of household died or could not be located.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Provide written notice to the applicant to indicate either the authorized amount of financial assistance, or the denial or termination of assistance; and</text> </paragraph> <paragraph num="(2)"> <text>Include on the notice:</text> <paragraph num="(a)"> <text>The action taken;</text> </paragraph> <paragraph num="(b)"> <text>The regulation supporting the action; and</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the individual's right to request an administrative hearing about the decision.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="The Assistance Unit."> <paragraph num="A."> <text>The assistance unit includes all of the following individuals living in the same household:</text> <paragraph num="(1)"> <text>A parent and all eligible children;</text> </paragraph> <paragraph num="(2)"> <text>A parent or child of a minor parent;</text> </paragraph> <paragraph num="(3)"> <text>All minor siblings related by blood, adoption, or marriage except those described in §§B(5) and C of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>A pregnant woman with no other children if:</text> <paragraph num="(a)"> <text>The child, if born and living with the woman, would be eligible; and</text> </paragraph> <paragraph num="(b)"> <text>Financial need and all eligibility requirements are met; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Unmarried adults living as a family unit when the unmarried adults have a child together, including an unborn child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The assistance unit may include the following individuals:</text> <paragraph num="(1)"> <text>A child from a sanctioned unit when another caretaker relative has obtained legal guardianship for the child;</text> </paragraph> <paragraph num="(2)"> <text>A child from a sanctioned unit who has been placed in the home of a caretaker relative by social services;</text> </paragraph> <paragraph num="(3)"> <text>A child from a sanctioned unit who is living in the home of another caretaker relative when the sanctioned caretaker relative is institutionalized;</text> </paragraph> <paragraph num="(4)"> <text>A stepparent who has a biological or adopted minor child in the home but no child in common with the spouse; and</text> </paragraph> <paragraph num="(5)"> <text>Unmarried adults living as a family unit when each unmarried adult has a biological or adopted child in the home.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The assistance unit may not include:</text> <paragraph num="(1)"> <text>An illegal or undocumented immigrant or an immigrant excluded pursuant to the provisions of Regulation .07A(2) of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>An individual who fails to meet technical factors of eligibility;</text> </paragraph> <paragraph num="(3)"> <text>A stepparent with no minor children in the home;</text> </paragraph> <paragraph num="(4)"> <text>A child for whom foster care is paid;</text> </paragraph> <paragraph num="(5)"> <text>A child for whom an adoption subsidy is paid;</text> </paragraph> <paragraph num="(6)"> <text>An individual who is fleeing to avoid prosecution or custody or confinement after conviction for a crime or an attempt to commit a crime, which is:</text> <paragraph num="(a)"> <text>A felony under the laws of the place from which the individual is fleeing; or</text> </paragraph> <paragraph num="(b)"> <text>In the case of New Jersey, a high misdemeanor under the laws of that state;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>An individual violating a condition of probation or parole, imposed as the result of a felony, under federal, State, or other state law;</text> </paragraph> <paragraph num="(8)"> <text>An individual who is not a custodial parent and who has been convicted of a drug-related felony that was committed after August 22, 1996;</text> </paragraph> <paragraph num="(9)"> <text>An individual convicted of fraudulent misrepresentation as described in Regulation .19C of this chapter;</text> </paragraph> <paragraph num="(10)"> <text>A child who is determined to be temporarily absent from the home for more than 180 consecutive days except as described in Regulation .07D(2) and (3) of this chapter;</text> </paragraph> <paragraph num="(11)"> <text>An institutionalized individual;</text> </paragraph> <paragraph num="(12)"> <text>An SSI recipient;</text> </paragraph> <paragraph num="(13)"> <text>A needy caretaker relative other than a parent living with and maintaining responsibility for a related child except that the payment to this assistance unit headed by a needy caretaker shall be in accordance with Regulation .17 of this chapter for room and board of the children in an amount for one person over the number of children in the assistance unit; or</text> </paragraph> <paragraph num="(14)"> <text>A legal immigrant parent, except that the payment to this assistance unit headed by a legal immigrant parent shall be in accordance with Regulation .17 of this chapter for room and board of the children in an amount for one person over the number of children in the assistance unit.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Unmarried Pregnant Minor or Unmarried Minor Parent.</text> <paragraph num="(1)"> <text>An unmarried minor parent with a child 12 weeks old or older, or an unmarried pregnant minor, who does not have a high school diploma or an equivalent, may not receive cash assistance unless enrolled:</text> <paragraph num="(a)"> <text>Full-time and attending educational activities leading to a high school diploma; or</text> </paragraph> <paragraph num="(b)"> <text>In an alternative education or training program approved by the State.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When TCA is granted for an unmarried pregnant minor or unmarried minor parent, the minor shall reside in the household of the minor's parent, legal guardian, or other adult relative in order to receive assistance unless:</text> <paragraph num="(a)"> <text>The minor has no living available adult relatives;</text> </paragraph> <paragraph num="(b)"> <text>The available adult relatives do not allow the minor to reside in their households;</text> </paragraph> <paragraph num="(c)"> <text>The minor or the minor's child would be subject to physical or emotional harm, sexual abuse, or neglect in the home of any available adult relative;</text> </paragraph> <paragraph num="(d)"> <text>The social service worker finds that living with any available adult relative would not be in the best interest of the minor or the minor's child;</text> </paragraph> <paragraph num="(e)"> <text>The minor lived apart from the minor's parent, legal guardian, or non-parent caretaker relative for at least 1 year before the birth of the minor's child;</text> </paragraph> <paragraph num="(f)"> <text>The minor lived apart from the minor's parent or legal guardian for at least 1 year before the application for assistance; or</text> </paragraph> <paragraph num="(g)"> <text>The minor resides in an adult-supervised supportive living arrangement.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The parent, other adult relative, legal guardian, or the adult supervisor in a supportive living arrangement is the authorized representative for the unmarried pregnant minor or unmarried minor parent.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Eligibility Requirements."> <paragraph num="A."> <text>Citizenship and Immigration Status.</text> <paragraph num="(1)"> <text>A TCA recipient shall be a:</text> <paragraph num="(a)"> <text>U.S. citizen; or</text> </paragraph> <paragraph num="(b)"> <text>Qualified immigrant as described in Regulation .02B of this chapter or otherwise permanently residing in the United States under color of law.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Qualified immigrants who are not eligible for federally funded benefits shall be:</text> <paragraph num="(a)"> <text>Eligible for benefits funded entirely with State general funds; and</text> </paragraph> <paragraph num="(b)"> <text>Guaranteed medical assistance only if the individual meets the definition of a child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Residence.</text> <paragraph num="(1)"> <text>The applicant and all recipients shall be residents of the State.</text> </paragraph> <paragraph num="(2)"> <text>A resident of the State is one who:</text> <paragraph num="(a)"> <text>Is living in the State voluntarily and not for a temporary purpose and has no immediate intention of moving from the State; and</text> </paragraph> <paragraph num="(b)"> <text>Is not receiving assistance from another state.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A recipient of assistance may live outside the State if the absence does not exceed 90 days and Maryland residence has not been abandoned as described in §D(4) of this regulation.</text> </paragraph> <paragraph num="(4)"> <text>A child in the assistance unit may live outside the State as described in §D(2) and (3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Age. To be eligible, a child shall be:</text> <paragraph num="(1)"> <text>Younger than 18 years old;</text> </paragraph> <paragraph num="(2)"> <text>A full-time student in secondary school, or an equivalent, and younger than 19 years old; or</text> </paragraph> <paragraph num="(3)"> <text>A full-time student and reasonably expected to complete a program of secondary education or the equivalent level of vocational or technical training before the end of the calendar year in which the child turns 19 years old.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Living with a Relative.</text> <paragraph num="(1)"> <text>The child shall live with a relative in a place maintained as their home.</text> </paragraph> <paragraph num="(2)"> <text>A child is eligible when absent from the home for short periods not to exceed 180 days, if the caretaker relative retains responsibility, control, and custody for the child.</text> </paragraph> <paragraph num="(3)"> <text>The child is eligible if absent from the home for more than 180 days if the following conditions are met:</text> <paragraph num="(a)"> <text>The child is absent for educational or treatment purposes;</text> </paragraph> <paragraph num="(b)"> <text>The Secretary or the Secretary's designee has approved the purpose for the absence; and</text> </paragraph> <paragraph num="(c)"> <text>The relative retains responsibility, custody, and control for the child.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The needy caretaker relative remains eligible when absent from the home if:</text> <paragraph num="(a)"> <text>The absence is because of:</text> <paragraph num="(i)"> <text>Illness;</text> </paragraph> <paragraph num="(ii)"> <text>Education; or</text> </paragraph> <paragraph num="(iii)"> <text>Employment;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The absence does not exceed 90 days;</text> </paragraph> <paragraph num="(c)"> <text>State residency has not been abandoned; and</text> </paragraph> <paragraph num="(d)"> <text>The caretaker maintains responsibility, care, and control of the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Social Security Number. As a condition of eligibility for FIP, the caretaker relative shall furnish to the local department:</text> <paragraph num="(1)"> <text>A Social Security number for each member of the assistance unit; or</text> </paragraph> <paragraph num="(2)"> <text>Proof that application for a Social Security number has been made.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Suitability of Home.</text> <paragraph num="(1)"> <text>As part of the eligibility determination process, the local department shall ensure, to the extent possible, that the home in which the FIP applicant or recipient child and relative are living is suitable.</text> </paragraph> <paragraph num="(2)"> <text>“Suitable” means that there is no reason to believe there is abuse, neglect, or exploitation of the child, according to the definitions set forth in COMAR 07.02.07.</text> </paragraph> <paragraph num="(3)"> <text>If there is any reason that the home is unsuitable, the local department shall refer the case to the appropriate service unit within the Department.</text> </paragraph> <paragraph num="(4)"> <text>The local department may not deny, delay, or discontinue TCA to a child only because of the condition in the home in which the child lives or because there is reason to believe that the home is unsuitable.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Effect of Participation in a Strike.</text> <paragraph num="(1)"> <text>TCA may not be paid to an assistance unit in which a parent is engaged in a strike as of the last day of the month.</text> </paragraph> <paragraph num="(2)"> <text>Participation in a strike does not constitute good cause to leave or to refuse to seek or accept employment.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Primary Prevention Initiative.</text> <paragraph num="(1)"> <text>An assistance unit is subject to disallowances if the following conditions are not met, without good cause:</text> <paragraph num="(a)"> <text>Verification once a year that each child between birth and 6 years old in the calendar year has satisfied the Early and Periodic Screening, Diagnosis, and Treatment schedule; or</text> </paragraph> <paragraph num="(b)"> <text>Verification that each child who is 7 years old or older in the calendar year is:</text> <paragraph num="(i)"> <text>Attending school at least 80 percent of the time; or</text> </paragraph> <paragraph num="(ii)"> <text>A high school graduate.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Good cause for failure to provide proof of a medical checkup for each child who is younger than 7 years old in the calendar year is limited to cooperating with a service agreement for Child Protective Services, Intensive Family Services, or Families Now.</text> </paragraph> <paragraph num="(3)"> <text>Good cause for failure to meet the school attendance requirements is limited to one or more of the following:</text> <paragraph num="(a)"> <text>Cooperating with a service agreement for Child Protective Services, Intensive Family Services, or Families Now;</text> </paragraph> <paragraph num="(b)"> <text>Verification of an acute or chronic medical condition or learning disability of the child or the minor parent's child;</text> </paragraph> <paragraph num="(c)"> <text>Verification of the observance of religious holidays; or</text> </paragraph> <paragraph num="(d)"> <text>Verification of the death of an immediate family member, if:</text> <paragraph num="(i)"> <text>A maximum of 3 days is allowed;</text> </paragraph> <paragraph num="(ii)"> <text>The immediate family member is defined as a parent, grandparent, child, sibling, or caretaker relative; and</text> </paragraph> <paragraph num="(iii)"> <text>The death is verified through an obituary notice, death certificate, funeral program, or other similar documentation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>The disallowance for each child who is not in compliance with health or education requirements, without good cause, shall be:</text> <paragraph num="(a)"> <text>$25 for a child who is not a minor parent; and</text> </paragraph> <paragraph num="(b)"> <text>The incremental portion of the allowable amount for a minor custodial parent who is not:</text> <paragraph num="(i)"> <text>Attending school at least 80 percent of the time;</text> </paragraph> <paragraph num="(ii)"> <text>A high school graduate; or</text> </paragraph> <paragraph num="(iii)"> <text>Enrolled and participating in an alternative education or training program approved by the State.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Each child who is 7 years old or older in the calendar year, and each adult in the assistance unit, is eligible for a one-time-only annual allowance of $20 per individual for medicine chest supplies upon proof of a preventive health check-up.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07-1" heading="Employment and Education Requirements."> <paragraph num="A."> <text>Each adult in the assistance unit, and each child age 16 years old or older in the assistance unit who is not enrolled full-time in school or pursuing a diploma or the equivalent, shall participate in a work activity which is:</text> <paragraph num="(1)"> <text>Approved by the local department;</text> </paragraph> <paragraph num="(2)"> <text>Likely to result in unsubsidized employment; and</text> </paragraph> <paragraph num="(3)"> <text>Scheduled up to 40 hours per week.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Failure of an adult to cooperate in a work requirement without good cause, including failure to accept offered employment or quitting a job, shall result in ineligibility of the entire assistance unit as described in Regulation .19A(1) of this chapter.</text> </paragraph> <paragraph num="C."> <text>Failure of a child 16 years of age or older not in school to cooperate in a work requirement without good cause, including failure to accept employment or quitting a job, shall result in deduction of the child's incremental portion of the grant from the family's TCA grant as described in Regulation .19A(2) of this chapter.</text> </paragraph> <paragraph num="D."> <text>The following individuals are exempt from the work activity requirements:</text> <paragraph num="(1)"> <text>For a maximum of 12 months in the adult's lifetime, adults who are required to care for a child younger than 1 year old, who is a member of the assistance unit;</text> </paragraph> <paragraph num="(2)"> <text>Adults and children in the assistance unit who are severely disabled;</text> </paragraph> <paragraph num="(3)"> <text>Children younger than 16 years old;</text> </paragraph> <paragraph num="(4)"> <text>Adults caring for a disabled family member living in the home;</text> </paragraph> <paragraph num="(5)"> <text>Adults in the assistance unit, and children age 16 years old or older in the assistance unit, who are victims of domestic or family violence and actively receiving family violence services; and</text> </paragraph> <paragraph num="(6)"> <text>Non-parent caretaker relatives who have no children of their own in the assistance unit.</text> </paragraph> </paragraph> <paragraph num="E."> <text>An individual is not exempt as disabled for more than 12 months unless the:</text> <paragraph num="(1)"> <text>Individual has applied for Supplemental Security Income (SSI); and</text> </paragraph> <paragraph num="(2)"> <text>SSI application is approved, pending, or in the appeal stage.</text> </paragraph> </paragraph> <paragraph num="F."> <text>A minor parent who has not finished secondary school or obtained a high school diploma or the equivalent is not exempt to care for a child younger than 1 year old.</text> </paragraph> <paragraph num="G."> <text>A minor parent with a child 12 weeks old or older who has not finished secondary school or obtained a high school diploma or the equivalent is not exempt and shall be enrolled in, attending 80 percent of the time, and making satisfactory progress in:</text> <paragraph num="(1)"> <text>Educational activities leading to a diploma; or</text> </paragraph> <paragraph num="(2)"> <text>An alternative education or training program approved by the State.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Voluntary Quit and Reduction in Work Hours.</text> <paragraph num="(1)"> <text>TCA may not be paid to an assistance unit in which a parent voluntarily quit a job or voluntarily reduced the hours of employment without good cause.</text> </paragraph> <paragraph num="(2)"> <text>At application the assistance unit is ineligible for TCA for 30 days from the date of the quit or reduction of work hours if:</text> <paragraph num="(a)"> <text>The voluntary quit was from employment that:</text> <paragraph num="(i)"> <text>Was at least 30 hours per week; or</text> </paragraph> <paragraph num="(ii)"> <text>Paid at least 30 times the State or federal minimum hourly wage per week, whichever is higher; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Hours were reduced:</text> <paragraph num="(i)"> <text>To less than 30 hours per week; or</text> </paragraph> <paragraph num="(ii)"> <text>So that the individual was paid less than the equivalent of 30 times the State or federal minimum hourly wage per week, whichever is higher.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>At recertification or interim change, the local department shall follow conciliation and sanction procedures as described in Regulation .19 of this chapter when an individual voluntarily quits a job or reduces work hours without good cause during the certification period, except for an individual who is not required to participate in a work activity, as described in §§D and E of this regulation.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall follow the good cause reasons listed in §§I and J of this regulation to determine acceptable good cause for:</text> <paragraph num="(a)"> <text>Refusing or failing to cooperate with work requirements;</text> </paragraph> <paragraph num="(b)"> <text>Quitting a job; or</text> </paragraph> <paragraph num="(c)"> <text>Reducing work hours.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Good cause for refusing or failing to cooperate with work requirements or for refusing or quitting a job includes one or more of the following:</text> <paragraph num="(1)"> <text>Illness or incapacity of the individual required to be in a work activity or job, with documentation specifying the:</text> <paragraph num="(a)"> <text>Ill or disabled individual's prognosis;</text> </paragraph> <paragraph num="(b)"> <text>Doctor's expectation for the length of the illness or disability;</text> </paragraph> <paragraph num="(c)"> <text>Activities the individual may engage in; and</text> </paragraph> <paragraph num="(d)"> <text>Activities the individual may not engage in;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Verified, court-required appearance or temporary incarceration;</text> </paragraph> <paragraph num="(3)"> <text>Domestic violence or other family crisis that threatens normal family functioning;</text> </paragraph> <paragraph num="(4)"> <text>A breakdown in transportation arrangements when there is no accessible means of transportation;</text> </paragraph> <paragraph num="(5)"> <text>A breakdown in child care arrangements or lack of child care resources for a child or children who are 12 years old or younger for a period not to exceed 30 days;</text> </paragraph> <paragraph num="(6)"> <text>A single parent caring for a child younger than 6 years old who is unable to obtain child care for one or more of the following reasons:</text> <paragraph num="(a)"> <text>Unavailability of appropriate child care within a reasonable distance from the parent's home or work site;</text> </paragraph> <paragraph num="(b)"> <text>Unavailability or unsuitability of informal child care by a relative or others; or</text> </paragraph> <paragraph num="(c)"> <text>Unavailability or unsuitability of appropriate and affordable formal child care arrangements;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Lack of supportive services identified in the Family Independence Plan and agreed upon by the recipient and the local department;</text> </paragraph> <paragraph num="(8)"> <text>Other circumstances determined to be good cause by the local department.</text> </paragraph> </paragraph> <paragraph num="J."> <text>Good cause for quitting a job or reducing work hours includes the reasons stated in §I of this regulation or one or more of the following reasons:</text> <paragraph num="(1)"> <text>Taking a new job with another employer;</text> </paragraph> <paragraph num="(2)"> <text>Discrimination based on age, race, gender, religious or political belief, sexual orientation, marital status, mental or physical disability, or national origin;</text> </paragraph> <paragraph num="(3)"> <text>Hazardous working conditions;</text> </paragraph> <paragraph num="(4)"> <text>Resignation at employer's request.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Participation in a work activity includes, but is not limited to:</text> <paragraph num="(1)"> <text>Unsubsidized employment;</text> </paragraph> <paragraph num="(2)"> <text>Subsidized employment;</text> </paragraph> <paragraph num="(3)"> <text>Work experience;</text> </paragraph> <paragraph num="(4)"> <text>On the job training;</text> </paragraph> <paragraph num="(5)"> <text>Job search;</text> </paragraph> <paragraph num="(6)"> <text>Community service programs;</text> </paragraph> <paragraph num="(7)"> <text>Vocational educational training; or</text> </paragraph> <paragraph num="(8)"> <text>Job skills directly related to employment.</text> </paragraph> </paragraph> <paragraph num="L."> <text>The local department shall follow conciliation and sanction procedures as described in Regulation .19 of this chapter for all individuals who are not in compliance with work activity requirements.</text> </paragraph> <paragraph num="M."> <text>If resources are available, a noncustodial parent or a stepparent may be included in work activities but are not subject to conciliation and sanction procedures as described in Regulation .19 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Long Term Disability."> <paragraph num="A."> <text>Impairment.</text> <paragraph num="(1)"> <text>An otherwise eligible individual who is impaired and whose medical report shows an impairment of 12 months or more, or if less than 12 months the impairment will result in the individual's death, or a parent or caretaker relative on behalf of an impaired child in the assistance unit, shall:</text> <paragraph num="(a)"> <text>Be referred to the Social Security Administration for determination of eligibility for SSI or other benefit; and</text> </paragraph> <paragraph num="(b)"> <text>Sign an Interim Payment Reimbursement Authorization as described in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>To remain eligible for assistance as a disabled individual who is exempt from work requirements as described in Regulation .07-1 of this chapter, an individual who is potentially eligible for SSI or any other benefit, or a parent or caretaker relative other than a parent of a disabled child in the assistance unit, shall:</text> <paragraph num="(a)"> <text>Apply for the benefit; and</text> </paragraph> <paragraph num="(b)"> <text>Provide all information for an eligibility determination by actively cooperating with appropriate agencies by pursuing an SSI application on their own or through a personal representative.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An individual 16 years old or older who does not apply for all potential benefits or actively cooperate with the pursuit of all potential benefits as described in §A(2) of this regulation shall be sanctioned for noncompliance in accordance with Regulation .19 of this chapter.</text> </paragraph> <paragraph num="(4)"> <text>When an individual does not have the resources to obtain a medical report to verify the impairment, an individual's physician shall be paid a fee:</text> <paragraph num="(a)"> <text>Of $60 from administrative funds for each examination; and</text> </paragraph> <paragraph num="(b)"> <text>Not to exceed $40 for laboratory work.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Interim Payment Reimbursement Authorization.</text> <paragraph num="(1)"> <text>The individual shall pursue SSI as a condition of eligibility.</text> </paragraph> <paragraph num="(2)"> <text>The individual shall sign an Interim Assistance Reimbursement Authorization which permits the:</text> <paragraph num="(a)"> <text>Social Security Administration to send the individual's initial SSI payments to the Department or the local department; and</text> </paragraph> <paragraph num="(b)"> <text>Department or the local department to deduct from the payments an amount equal to the interim assistance provided.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Failure of the adult to sign the Interim Assistance Reimbursement Authorization shall result in ineligibility of the entire assistance unit as described in Regulation .19A(1) of this chapter.</text> </paragraph> <paragraph num="(4)"> <text>Interim assistance is the amount of TCA assistance provided to an individual during the period:</text> <paragraph num="(a)"> <text>Beginning the month the recipient applies for SSI benefits; and</text> </paragraph> <paragraph num="(b)"> <text>Ending the month the SSI payments begin.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The Department or the local department shall be reimbursed from the initial SSI payments for the full value of interim assistance provided, except that when the first month's SSI payment is prorated, the reimbursement shall be prorated from the effective date of SSI eligibility.</text> </paragraph> <paragraph num="(6)"> <text>When the total amount of SSI received by the Department or the local department is greater than the amount of reimbursement, the Department or the local department shall pay the excess to the recipient within 10 working days after the date of receipt of the payment.</text> </paragraph> <paragraph num="(7)"> <text>If the individual dies before SSI eligibility has been determined, the:</text> <paragraph num="(a)"> <text>State retains the right to receive benefits due for the retroactive period; and</text> </paragraph> <paragraph num="(b)"> <text>Department or the local department shall return any excess payment to the Social Security Administration district office that served the individual after deducting the amount of interim assistance for the retroactive period.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Presumptive SSI Payment.</text> <paragraph num="(1)"> <text>A presumptive SSI payment is made by the Social Security Administration for a maximum of 6 months pending the final eligibility determination.</text> </paragraph> <paragraph num="(2)"> <text>The individual shall report receipt of SSI presumptive eligibility payments to the local department within 10 days of receipt.</text> </paragraph> <paragraph num="(3)"> <text>The individual is ineligible for the period during which presumptive SSI is paid.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Substance Abuse Treatment, Services, and Sanction Requirements."> <paragraph num="A."> <text>Adult and minor parent applicants and recipients of TCA shall:</text> <paragraph num="(1)"> <text>Be screened for substance abuse in the local department by the addictions specialist; and</text> </paragraph> <paragraph num="(2)"> <text>Comply with assessment and treatment requirements, if appropriate.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Screening and Assessment.</text> <paragraph num="(1)"> <text>During the assessment of an applicant or recipient's needs, the addictions specialist shall advise the individual of the:</text> <paragraph num="(a)"> <text>Substance abuse requirements specified in §C of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>Penalties for failure to comply with these requirements.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In addition, the addictions specialist shall advise an applicant who is a custodial parent convicted of a drug-related felony that was committed after August 22, 1996, of the:</text> <paragraph num="(a)"> <text>Obligation to participate in drug testing; and</text> </paragraph> <paragraph num="(b)"> <text>Penalty for a custodial parent recipient convicted of a drug-related felony after July 1, 2000, as specified in §E(5) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>During the assessment, when screening by the addictions specialist reveals that an individual has a substance abuse problem, the individual shall sign a medical release as specified in §C(1)(c) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Eligibility Requirements.</text> <paragraph num="(1)"> <text>As a condition of eligibility for TCA, the adult and minor parent shall:</text> <paragraph num="(a)"> <text>Participate in substance abuse screening and assessment with the addictions specialist at the time of the initial application and when necessary to assess the need for substance abuse treatment;</text> </paragraph> <paragraph num="(b)"> <text>Enroll and maintain active enrollment in an appropriate treatment program when referred by the addictions specialist or a substance abuse treatment provider; and</text> </paragraph> <paragraph num="(c)"> <text>When screening by the addictions specialist reveals that an individual has a substance abuse problem, sign a medical release that allows the local department or its designee to receive from the direct provider of services the:</text> <paragraph num="(i)"> <text>Results of a substance abuse screening, assessment, or other test to determine the individual's need for substance abuse treatment;</text> </paragraph> <paragraph num="(ii)"> <text>Results of the individual's referral to substance abuse treatment; and</text> </paragraph> <paragraph num="(iii)"> <text>Individual's ongoing treatment status.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an appropriate treatment program is not available, the individual is deemed participating and sanctions may not be imposed.</text> </paragraph> <paragraph num="(3)"> <text>As a condition of eligibility for TCA, the custodial parent convicted of a drug-related felony that was committed after August 22, 1996, shall:</text> <paragraph num="(a)"> <text>Comply with the requirements specified in §C(1) of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>For a period of 2 years starting from the date of application, participate in drug testing.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Sanctions for Noncompliance with Substance Abuse Provisions.</text> <paragraph num="(1)"> <text>When the addictions specialist or the direct provider of services notifies the local department that the adult or minor parent:</text> <paragraph num="(a)"> <text>Applicant failed to comply with the requirements specified in §C of this regulation, the local department shall:</text> <paragraph num="(i)"> <text>Deny the application;</text> </paragraph> <paragraph num="(ii)"> <text>Notify the applicant of the specific reason why the applicant has not met the requirements and is not eligible for TCA; and</text> </paragraph> <paragraph num="(iii)"> <text>Separately determine eligibility for Medical Assistance and food stamps for the applicant; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Recipient failed to comply with the requirements specified in §C of this regulation, the local department shall:</text> <paragraph num="(i)"> <text>Follow the conciliation procedures as described in Regulation .19A(3) of this chapter;</text> </paragraph> <paragraph num="(ii)"> <text>Remove the individual's incremental portion from the full benefit amount;</text> </paragraph> <paragraph num="(iii)"> <text>Pay the remainder of the benefit to a third-party payee;</text> </paragraph> <paragraph num="(iv)"> <text>Notify the individual of the specific reasons why the individual is not in compliance with FIP requirements;</text> </paragraph> <paragraph num="(v)"> <text>Notify the individual of the adjusted benefit amount and payment of the benefit to a third-party payee; and</text> </paragraph> <paragraph num="(vi)"> <text>Notify the individual of the effective date of the agency action, which is 30 days after the date of the notice.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The reduced benefit remains in effect until the adult or minor parent has complied with the requirements specified in §C of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>The addictions specialist shall notify the local department when the adult or minor parent has complied with the requirements.</text> </paragraph> <paragraph num="(4)"> <text>The sanctioned parent retains eligibility for Medical Assistance and food stamps as long as the parent continues to meet Medical Assistance and food stamp requirements.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Sanctions for Noncompliance with Substance Abuse Provisions by a Custodial Parent Convicted of a Drug-Related Felony.</text> <paragraph num="(1)"> <text>When the addictions specialist or the direct provider of services notifies the local department that the custodial parent:</text> <paragraph num="(a)"> <text>Applicant convicted of a drug-related felony that was committed after August 22, 1996, failed to comply with the requirements specified in §C of this regulation, the local department shall:</text> <paragraph num="(i)"> <text>Deny the application;</text> </paragraph> <paragraph num="(ii)"> <text>Notify the applicant of the specific reason why the applicant has not met the requirements and is not eligible for TCA; and</text> </paragraph> <paragraph num="(iii)"> <text>Separately determine eligibility for Medical Assistance for the applicant; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Recipient convicted of a drug-related felony that was committed after August 22, 1996, failed to comply with the requirements specified in §C of this regulation, the local department shall:</text> <paragraph num="(i)"> <text>Follow the conciliation procedures as described in Regulation .19A(3) of this chapter;</text> </paragraph> <paragraph num="(ii)"> <text>Remove the individual's incremental portion from the full benefit amount;</text> </paragraph> <paragraph num="(iii)"> <text>Pay the remainder of the benefit to a third-party payee;</text> </paragraph> <paragraph num="(iv)"> <text>Notify the individual of the specific reasons why the individual is not in compliance with FIP requirements;</text> </paragraph> <paragraph num="(v)"> <text>Notify the individual of the adjusted benefit amount and payment of the benefit to a third-party payee; and</text> </paragraph> <paragraph num="(vi)"> <text>Notify the individual of the effective date of the agency action, which is 30 days after the date of the notice.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The reduced benefit remains in effect until the adult or minor parent has complied with the requirements specified in §C of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>The addictions specialist shall notify the local department when the adult or minor parent has complied with the requirements.</text> </paragraph> <paragraph num="(4)"> <text>The sanctioned parent retains eligibility for Medical Assistance as long as the parent continues to meet the Medical Assistance requirements.</text> </paragraph> <paragraph num="(5)"> <text>Period of Ineligibility.</text> <paragraph num="(a)"> <text>A custodial parent recipient convicted of a drug-related felony after July 1, 2000, shall become ineligible for TCA for 1 year from the date of the conviction.</text> </paragraph> <paragraph num="(b)"> <text>The local department shall notify the recipient of the:</text> <paragraph num="(i)"> <text>Specific reason why the recipient has failed to meet program requirements; and</text> </paragraph> <paragraph num="(ii)"> <text>Effective date of the agency action.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>After the year of ineligibility, to receive TCA the sanctioned parent shall comply with the requirements in §C of this regulation. Compliance is required for a period of 2 years starting from the later of the date the individual:</text> <paragraph num="(i)"> <text>Is released from incarceration;</text> </paragraph> <paragraph num="(ii)"> <text>Completes any term of probation; or</text> </paragraph> <paragraph num="(iii)"> <text>Completes any term of parole or mandatory supervision.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Child Support Requirements."> <paragraph num="A."> <text>As a condition of eligibility for TCA, the applicant or recipient shall:</text> <paragraph num="(1)"> <text>File an application for child support enforcement services;</text> </paragraph> <paragraph num="(2)"> <text>Assign to the State all right, title, and interest in support, for the period that the family receives Temporary Cash Assistance for a child included in the TCA assistance unit; and</text> </paragraph> <paragraph num="(3)"> <text>Unless exempt for good cause, cooperate in the establishment and enforcement of child support for each child in:</text> <paragraph num="(a)"> <text>Identifying and locating the absent parent of a child for whom assistance is requested;</text> </paragraph> <paragraph num="(b)"> <text>Establishing the paternity of a child born out of wedlock for whom assistance is requested; and</text> </paragraph> <paragraph num="(c)"> <text>Obtaining support payments or any other payments or property due to the caretaker relative or the child for whom assistance is requested.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The Department's Child Support Administration is the entity responsible for determining:</text> <paragraph num="(1)"> <text>Noncooperation for child support; and</text> </paragraph> <paragraph num="(2)"> <text>Adequate reason for noncooperation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Cooperation includes the following:</text> <paragraph num="(1)"> <text>Appearing at the offices of the child support enforcement agency or the local department as necessary to provide verbal or written information or documentary evidence, known to or reasonably obtainable by the individual, that is relevant to achieving the objectives of §A of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Appearing as a witness at court or other hearings or proceedings necessary to achieve the objectives of §A of this regulation;</text> </paragraph> <paragraph num="(3)"> <text>Providing information that the individual can reasonably be expected to provide, or attesting to the lack of information, under penalty of perjury; and</text> </paragraph> <paragraph num="(4)"> <text>After an assignment has been made, paying to a child support enforcement agency any child support payments received from the absent parent which are covered by the assignment.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A determination of noncooperation without good cause or adequate reason shall result in ineligibility of the entire assistance unit until the household cooperates as described in Regulation .19A of this chapter.</text> </paragraph> <paragraph num="E."> <text>Adequate Reason.</text> <paragraph num="(1)"> <text>Circumstances beyond an individual's control are adequate reasons for noncooperation with child support.</text> </paragraph> <paragraph num="(2)"> <text>These circumstances include but are not limited to:</text> <paragraph num="(a)"> <text>Mail from the child support enforcement agency going to the incorrect address;</text> </paragraph> <paragraph num="(b)"> <text>Natural disaster or civil disorder;</text> </paragraph> <paragraph num="(c)"> <text>Critical illness;</text> </paragraph> <paragraph num="(d)"> <text>Family crisis requiring the individual's full attention; and</text> </paragraph> <paragraph num="(e)"> <text>The individual is away from home both during the period notices were sent and the appointments were scheduled.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Good Cause.</text> <paragraph num="(1)"> <text>“Good cause” means that circumstances exist in which the cooperation with child support may be against the best interest of the child.</text> </paragraph> <paragraph num="(2)"> <text>Good cause exists when:</text> <paragraph num="(a)"> <text>Cooperation is reasonably anticipated to result in serious physical or emotional harm to the:</text> <paragraph num="(i)"> <text>Child for whom support is sought; or</text> </paragraph> <paragraph num="(ii)"> <text>Caretaker relative with whom the child is living;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The child for whom support is sought was conceived as a result of incest or forcible rape;</text> </paragraph> <paragraph num="(c)"> <text>The caretaker relative is currently being assisted by a public or licensed private social agency to resolve the issue of whether to keep the child or relinquish the child for adoption, and the discussions have not gone on for more than 3 months; or</text> </paragraph> <paragraph num="(d)"> <text>Legal proceedings for the adoption of the child are pending before a court of competent jurisdiction.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Evidence of Good Cause.</text> <paragraph num="(1)"> <text>An individual who claims good cause under §F of this regulation is not required to produce written evidence.</text> </paragraph> <paragraph num="(2)"> <text>If the individual is able to obtain them, the following documents may be used as acceptable evidence of good cause:</text> <paragraph num="(a)"> <text>A birth certificate or law enforcement record which indicates that the child was conceived as a result of incest or forcible rape;</text> </paragraph> <paragraph num="(b)"> <text>A court document or other record that indicates that legal proceedings for adoption are pending before a court of competent jurisdiction;</text> </paragraph> <paragraph num="(c)"> <text>Court, medical, criminal, child protective services, psychological, or law enforcement record that indicates that the putative father or absent parent might inflict physical or emotional harm on the child or caretaker relative;</text> </paragraph> <paragraph num="(d)"> <text>Medical records that indicate the emotional health history and the present emotional health status of the child or caretaker relative, or written statement from a mental health professional that indicates a diagnosis or prognosis of the emotional health of the child or the caretaker relative;</text> </paragraph> <paragraph num="(e)"> <text>A written statement from a public or licensed private social agency that the caretaker relative is being assisted by the agency to resolve the issue of whether to keep or relinquish the child for adoption and the discussions have not gone on for more than 3 months; or</text> </paragraph> <paragraph num="(f)"> <text>A written statement from the caretaker or other individuals with knowledge of the circumstances that provide the basis for a good cause reason.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>If the child support enforcement agency notifies the local department of evidence of failure to cooperate, the local department shall act upon the information to enforce the eligibility requirements of §A of this regulation.</text> </paragraph> <paragraph num="I."> <text>In making an investigation of a good cause claim, the local department may not contact the absent parent or putative father from whom support would be sought.</text> </paragraph> <paragraph num="J."> <text>Determination of Good Cause.</text> <paragraph num="(1)"> <text>The determination of good cause for noncooperation with child support is the responsibility of the FIP case manager.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall make a good cause determination based on the corroborative evidence supplied by the caretaker relative.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall make a determination that good cause does or does not exist and shall inform the caretaker relative of the decision which:</text> <paragraph num="(a)"> <text>Shall be in writing;</text> </paragraph> <paragraph num="(b)"> <text>Contains the local department's findings and the basis for the determination, a copy of which shall be retained in the FIP record; and</text> </paragraph> <paragraph num="(c)"> <text>Was completed within 45 days of the receipt of the claim by the local department unless the information required to verify the claim cannot be obtained within the time standard.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department shall promptly report its findings to the child support enforcement agency.</text> </paragraph> <paragraph num="(5)"> <text>The child support enforcement agency may participate in an administrative hearing involving a good cause claim.</text> </paragraph> <paragraph num="(6)"> <text>The local department may not deny, delay, or terminate assistance pending a determination of good cause for refusal to cooperate.</text> </paragraph> </paragraph> <paragraph num="K."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Periodically review, not less frequently than at recertification of eligibility, all cases in which a finding of good cause has been made based on a circumstance that is subject to change; and</text> </paragraph> <paragraph num="(2)"> <text>If it is determined that the circumstance has changed and that good cause no longer exists, proceed to enforce the requirements of §A of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Financial Eligibility."> <paragraph num="A."> <text>The assistance unit is not eligible for TCA if the total net income of the case calculated as described in Regulation .13 of this chapter is more than the allowable payment amount for the unit size as described in Regulation .17 of this chapter.</text> </paragraph> <paragraph num="B."> <text>When the expenses of a case exceed the known income or assets, the local department shall require the applicant or recipient to provide additional explanations or verifications.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Assets."> <text>The local department shall:</text> <paragraph num="A."> <text>Exclude assets of an individual when determining TCA eligibility; and</text> </paragraph> <paragraph num="B."> <text>Count the assets of a sponsor when determining TCA eligibility for a sponsored immigrant as described in Regulation .15C of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Income and Benefit Amount."> <paragraph num="A."> <text>Sources of Countable Income.</text> <paragraph num="(1)"> <text>TCA income calculations apply to both members of an assistance unit and nonmembers whose income is countable to the assistance unit.</text> </paragraph> <paragraph num="(2)"> <text>Each member of the assistance unit is considered to be a recipient of FIP even though no cash assistance is paid.</text> </paragraph> <paragraph num="(3)"> <text>Determination of Income from an Illegal or Undocumented Immigrant or a Technically Ineligible Household Member. A prorated portion of the income of an ineligible individual is counted as a resource to the assistance unit as follows:</text> <paragraph num="(a)"> <text>Apply the income disregards as described in §E(3) of this regulation to the income of the ineligible member;</text> </paragraph> <paragraph num="(b)"> <text>Divide the result by the number of individuals in the assistance unit plus the ineligible member; and</text> </paragraph> <paragraph num="(c)"> <text>Multiply the quotient by the number of assistance unit members to obtain the amount of income countable from the ineligible member.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Determination of Stepparent Income.</text> <paragraph num="(a)"> <text>The income countable to TCA from a stepparent is determined in the following manner:</text> <paragraph num="(i)"> <text>If the income of the stepparent is less than 50 percent of the official poverty level established under the Federal Community Services Block Grant, adjusted for family size, as described in Regulation .17C of this chapter, the local department may not count the income in calculating the TCA grant; and</text> </paragraph> <paragraph num="(ii)"> <text>If the income equals or exceeds 50 percent of the poverty level established under the Federal Community Services Block Grant, adjusted for family size, as described in Regulation .17C of this chapter, the income is counted as a resource to the TCA grant.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The countable income of a stepparent is determined as described in §§B and C of this regulation, and from this amount the following disregards apply:</text> <paragraph num="(i)"> <text>20 percent of the gross earned income, or 50 percent of the gross income if self-employed;</text> </paragraph> <paragraph num="(ii)"> <text>Out-of-pocket child care expenses as described in §E(3)(c) of this regulation;</text> </paragraph> <paragraph num="(iii)"> <text>An amount that is equal to the payment standard in Regulation .17B of this chapter for an assistance unit of the same size as the stepparent's dependents living in the home and not included in the assistance unit;</text> </paragraph> <paragraph num="(iv)"> <text>Verified alimony or child support payments a stepparent makes to persons outside the stepparent's family; and</text> </paragraph> <paragraph num="(v)"> <text>Verified payments a stepparent makes to dependents outside the home.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Countable Earned Income.</text> <paragraph num="(1)"> <text>Earnings from employment before consideration of any expenses required to earn the income include, but are not limited to:</text> <paragraph num="(a)"> <text>Wages;</text> </paragraph> <paragraph num="(b)"> <text>Salaries;</text> </paragraph> <paragraph num="(c)"> <text>Commissions;</text> </paragraph> <paragraph num="(d)"> <text>Tips;</text> </paragraph> <paragraph num="(e)"> <text>Earnings from self-employment;</text> </paragraph> <paragraph num="(f)"> <text>Armed Services Basic Allowance; and</text> </paragraph> <paragraph num="(g)"> <text>Infrequent or irregular earnings excluding up to a maximum of $30 per calendar quarter.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Earned income is computed as a monthly amount as follows:</text> <paragraph num="(a)"> <text>Multiply the weekly gross earned income by 4;</text> </paragraph> <paragraph num="(b)"> <text>Multiply the gross earned income received once every 2 weeks by 2;</text> </paragraph> <paragraph num="(c)"> <text>Divide the gross earned income received monthly by 4.3, and multiply by 4; or</text> </paragraph> <paragraph num="(d)"> <text>Divide the annual gross income by 52 and multiply by 4.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Countable Unearned Income.</text> <paragraph num="(1)"> <text>Unearned income includes, but is not limited to, the following:</text> <paragraph num="(a)"> <text>The portion of a sponsor's income countable to the assistance unit as described in Regulation .15B of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Lump sum income as described in Regulation .14 of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>The prorated portion of the income of a technically ineligible individual as described in §A(3) of this regulation;</text> </paragraph> <paragraph num="(d)"> <text>Child support received by the assistance unit;</text> </paragraph> <paragraph num="(e)"> <text>Monetary gifts received by the assistance unit;</text> </paragraph> <paragraph num="(f)"> <text>Monetary contributions received by the assistance unit;</text> </paragraph> <paragraph num="(g)"> <text>Social Security retirement, survivors, and disability benefits received by the assistance unit;</text> </paragraph> <paragraph num="(h)"> <text>Workers' compensation;</text> </paragraph> <paragraph num="(i)"> <text>Unemployment insurance benefits received by the assistance unit;</text> </paragraph> <paragraph num="(j)"> <text>The first $60 of government housing subsidies paid on behalf of recipients residing in:</text> <paragraph num="(i)"> <text>Public housing;</text> </paragraph> <paragraph num="(ii)"> <text>Section 8 housing; or</text> </paragraph> <paragraph num="(iii)"> <text>Housing receiving rental assistance from the Farmer's Home Administration (FMHA), §515 of the Rental Assistance Act; and</text> </paragraph> </paragraph> <paragraph num="(k)"> <text>Infrequent or irregular unearned income excluding up to a maximum of $200 per 6 months.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Unearned income is calculated as a monthly amount as follows:</text> <paragraph num="(a)"> <text>Multiply income received once every 2 weeks by 2;</text> </paragraph> <paragraph num="(b)"> <text>Multiply income received weekly by 4;</text> </paragraph> <paragraph num="(c)"> <text>Multiply income received twice a month by 2;</text> </paragraph> <paragraph num="(d)"> <text>Divide income received less often than monthly, including annual income, by the period of time it is intended to cover; and</text> </paragraph> <paragraph num="(e)"> <text>Count monthly income as received.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Excluded Income. All income of a member of an assistance unit is countable except the following:</text> <paragraph num="(1)"> <text>Earned income of a child;</text> </paragraph> <paragraph num="(2)"> <text>The amount of earned income tax credit (EITC);</text> </paragraph> <paragraph num="(3)"> <text>Earned or unearned in-kind income;</text> </paragraph> <paragraph num="(4)"> <text>Earned income of an SSI recipient;</text> </paragraph> <paragraph num="(5)"> <text>SSI benefit amount;</text> </paragraph> <paragraph num="(6)"> <text>The value of the allotment provided under the Food Stamp Program;</text> </paragraph> <paragraph num="(7)"> <text>A grant or loan to an undergraduate student for education purposes;</text> </paragraph> <paragraph num="(8)"> <text>Educational work study earnings;</text> </paragraph> <paragraph num="(9)"> <text>Government housing subsidies in excess of $60 per month on behalf of recipients residing in:</text> <paragraph num="(a)"> <text>Public housing;</text> </paragraph> <paragraph num="(b)"> <text>Section 8 housing; or</text> </paragraph> <paragraph num="(c)"> <text>Housing receiving rental assistance from the Farmer's Home Administration (FMHA), §515 of the Rental Assistance Act;</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>Third-party vendor payments;</text> </paragraph> <paragraph num="(11)"> <text>Loans, other than those in §C(1)(d) of this regulation, under the following conditions:</text> <paragraph num="(a)"> <text>All loans are excluded, including loans from private individuals and commercial institutions;</text> </paragraph> <paragraph num="(b)"> <text>A formal repayment agreement is not required but the intent to repay the loan must exist;</text> </paragraph> <paragraph num="(c)"> <text>The household's statement may be accepted regarding the repayment agreement; and</text> </paragraph> <paragraph num="(d)"> <text>In questionable cases, or cases where recurrent private loans are made, the local department may obtain a signed statement regarding the repayment obligation from the individual making the loan;</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>Training allowances and expenses by active participants in approved FIP activities;</text> </paragraph> <paragraph num="(13)"> <text>Foster care payments received by an individual on behalf of a foster child;</text> </paragraph> <paragraph num="(14)"> <text>Payments received under a crime victims compensation program;</text> </paragraph> <paragraph num="(15)"> <text>Federal, State, and local income tax refunds;</text> </paragraph> <paragraph num="(16)"> <text>Reimbursements for out-of-pocket expenses while performing volunteer work;</text> </paragraph> <paragraph num="(17)"> <text>Cash donations based on need from one or more private nonprofit charitable organizations;</text> </paragraph> <paragraph num="(18)"> <text>Adoption subsidies; and</text> </paragraph> <paragraph num="(19)"> <text>Income specifically excluded as countable income for TANF by federal law.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Benefit Amount.</text> <paragraph num="(1)"> <text>The local department shall determine a TCA benefit payment amount by deducting the net countable income, rounded down to the nearest dollar, from the allowable amount for the assistance unit size specified in Regulation .17B of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The assistance unit shall be issued a benefit if determined to be eligible for $10 or more.</text> </paragraph> <paragraph num="(3)"> <text>Net countable income for an assistance unit is determined by applying the allowable disregards in the following sequence:</text> <paragraph num="(a)"> <text>20 percent of the gross earned income or 50 percent of gross self-employment income to test for eligibility during the application process;</text> </paragraph> <paragraph num="(b)"> <text>After eligibility has been established, 40 percent of the gross earned income or 50 percent of gross self-employment income for recipients who have obtained unsubsidized employment;</text> </paragraph> <paragraph num="(c)"> <text>Payments for the care of each child in the assistance unit or an incapacitated adult living in the home not to exceed:</text> <paragraph num="(i)"> <text>$200 monthly for employment of 100 hours or more per month; or</text> </paragraph> <paragraph num="(ii)"> <text>$100 monthly for employment less than 100 hours per month; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Verified payments of child support to an individual outside the assistance unit.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Child care and adult care payments as described in §E(3) of this regulation are allowed only when it is necessary for an assistance unit member to:</text> <paragraph num="(a)"> <text>Accept or continue employment;</text> </paragraph> <paragraph num="(b)"> <text>Seek employment;</text> </paragraph> <paragraph num="(c)"> <text>Attend an assessment or training that leads to employment; or</text> </paragraph> <paragraph num="(d)"> <text>Pursue education that leads to employment.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Lump Sum Income."> <paragraph num="A."> <text>Lump sum income is a nonrecurrent money payment received by the assistance unit.</text> </paragraph> <paragraph num="B."> <text>Lump sum income is calculated as follows:</text> <paragraph num="(1)"> <text>Lump sum income is added to the sum of all other income for the month after work expenses and other disregards, as allowable, have been applied;</text> </paragraph> <paragraph num="(2)"> <text>Income resulting from the computation in §B(1) of this regulation is divided by an amount equal to the allowable payment amount for the assistance unit size as described in Regulation .17 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>The assistance unit is ineligible for the period of months equal to the quotient;</text> </paragraph> <paragraph num="(4)"> <text>Any amount remaining which is less than a full monthly benefit for the assistance unit size is excluded as income in the first month after the period of ineligibility; and</text> </paragraph> <paragraph num="(5)"> <text>If the lump sum is less than a monthly payment amount for the assistance unit, the lump sum is excluded.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Lump Sum Income-Shortened Period of Ineligibility. The local department shall shorten the period of ineligibility for TCA due to receipt of a lump sum when the:</text> <paragraph num="(1)"> <text>Lump sum income becomes unavailable to the assistance unit due to circumstances beyond the assistance unit's control, with the following circumstances being considered beyond the control of the unit:</text> <paragraph num="(a)"> <text>Theft of money;</text> </paragraph> <paragraph num="(b)"> <text>Disaster defined as fire, flood, tornado, or civil disorder;</text> </paragraph> <paragraph num="(c)"> <text>Eviction or foreclosure;</text> </paragraph> <paragraph num="(d)"> <text>Theft or breakdown of an essential appliance;</text> </paragraph> <paragraph num="(e)"> <text>Breakdown of essential household furnishings, equipment, or structure necessitating repair or replacement; or</text> </paragraph> <paragraph num="(f)"> <text>Lack of heating or utilities or insufficient fuel supply;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Assistance unit incurs and pays medical expenses;</text> </paragraph> <paragraph num="(3)"> <text>Assistance unit uses the lump sum to repair a vehicle, purchase a vehicle, or pay car insurance; or</text> </paragraph> <paragraph num="(4)"> <text>Lump sum income becomes unavailable to the assistance unit due to circumstances beyond the assistance unit's control as defined by the local department.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Sponsored Qualified Immigrants."> <paragraph num="A."> <text>This regulation applies to qualified immigrants who are required by federal law to have a sponsor who has signed an I-864 Affidavit of Support.</text> </paragraph> <paragraph num="B."> <text>Countable Income of Sponsors. All monthly earned and unearned income of the sponsor and the sponsor's spouse is countable as described in Regulation .13B—D of this chapter, with the following disregards:</text> <paragraph num="(1)"> <text>20 percent of the gross earned income, or 50 percent of the gross income if self-employed;</text> </paragraph> <paragraph num="(2)"> <text>Out-of-pocket child care expenses as described in Regulation .13E(3)(c) of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>An amount that is equal to the payment standard in Regulation .17 of this chapter for an assistance unit of the same size as the sponsor's family;</text> </paragraph> <paragraph num="(4)"> <text>Verified payments of alimony or child support a sponsor makes to individuals outside the sponsor's family; and</text> </paragraph> <paragraph num="(5)"> <text>Verified payments a sponsor makes to individuals outside the family who are claimed by the sponsor as dependents to determine the sponsor's personal federal income tax liability.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Assets of Sponsors.</text> <paragraph num="(1)"> <text>All assets of the sponsor and sponsor's spouse as described in §C(2) of this regulation in excess of $2,000 are counted as available to the sponsored immigrant.</text> </paragraph> <paragraph num="(2)"> <text>Countable assets include:</text> <paragraph num="(a)"> <text>Cash on hand;</text> </paragraph> <paragraph num="(b)"> <text>Money in a savings account; and</text> </paragraph> <paragraph num="(c)"> <text>Money in a checking account.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>When an individual is the sponsor of two or more legal immigrants, the portion of the income and assets of the sponsor and the sponsor's spouse that is counted as available to the legal immigrants shall be divided equally among the sponsored immigrants.</text> </paragraph> <paragraph num="E."> <text>Exempt Immigrants. The provisions §§A—D of this regulation do not apply to an immigrant who is:</text> <paragraph num="(1)"> <text>Sponsored by an organization or group instead of an individual;</text> </paragraph> <paragraph num="(2)"> <text>Not required to have a sponsor under the Immigrant and Nationality Act, such as, but not limited to:</text> <paragraph num="(a)"> <text>A refugee;</text> </paragraph> <paragraph num="(b)"> <text>A parolee;</text> </paragraph> <paragraph num="(c)"> <text>An individual granted asylum; or</text> </paragraph> <paragraph num="(d)"> <text>A Cuban or Haitian entrant;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A battered spouse or child, with the exemption lasting 12 months, if:</text> <paragraph num="(a)"> <text>The individual has been battered or subjected to extreme cruelty in the United States by the individual's spouse or parents or by another family member residing in the household who was allowed to commit the act;</text> </paragraph> <paragraph num="(b)"> <text>The battery or cruelty has a substantial connection to the need for benefits; and</text> </paragraph> <paragraph num="(c)"> <text>The spouse or child subjected to the cruelty is not living with the individual who committed the acts; or</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Abandoned by their sponsor or where the sponsor's contribution is so inadequate that the immigrant would otherwise go without food and shelter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Sponsored Immigrant Responsibility. During the period the immigrant is subject to §§A—D of this regulation, the immigrant is responsible for:</text> <paragraph num="(1)"> <text>Obtaining the cooperation of the immigrant's sponsor for providing the local department, at the time of application and recertification, with the information and documentation necessary to calculate countable income and resources in accordance with §§B—D of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Providing the names, or other identifying factors, of other immigrants for whom the immigrant's sponsor has signed an affidavit of support.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Awaiting Verification. Until a sponsored immigrant provides information or verification necessary to calculate income and resources as described in §§B—D of this regulation:</text> <paragraph num="(1)"> <text>The sponsored immigrant is ineligible; and</text> </paragraph> <paragraph num="(2)"> <text>The local department:</text> <paragraph num="(a)"> <text>Shall determine the eligibility and benefit level of any remaining assistance unit members;</text> </paragraph> <paragraph num="(b)"> <text>Shall consider available to the remaining household members the income and resources of the sponsored immigrant; and</text> </paragraph> <paragraph num="(c)"> <text>May not include the deemed income and resources of the immigrant's sponsor or the sponsor's spouse.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Termination of Support Obligation.</text> <paragraph num="(1)"> <text>The sponsor's support obligation terminates when the sponsored immigrant:</text> <paragraph num="(a)"> <text>Becomes a citizen of the United States;</text> </paragraph> <paragraph num="(b)"> <text>Has worked, or can be credited with, 40 qualifying quarters of work, provided that the sponsored immigrant is not credited with any quarter beginning after December 31, 1996, during which the immigrant receives a federal means-tested public benefit;</text> </paragraph> <paragraph num="(c)"> <text>Ceases to hold the status of an alien lawfully admitted for permanent status and has departed the U.S.; or</text> </paragraph> <paragraph num="(d)"> <text>Dies.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The sponsor's support obligation ends if the sponsor dies.</text> </paragraph> <paragraph num="(3)"> <text>The termination of the support obligation does not relieve the sponsor or the sponsor's estate of any reimbursement obligation that accrued before the support obligation terminated.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Method of Payment."> <paragraph num="A."> <text>Electronic Benefit Transfer. The Department of Human Services operates an electronic benefit transfer system in Maryland under agreement with the U.S. Department of Health and Human Services and pursuant to U.S. Department of Agriculture regulations.</text> </paragraph> <paragraph num="B."> <text>TCA Grant.</text> <paragraph num="(1)"> <text>A TCA grant is paid by check or by the electronic benefit transfer system (EBTS).</text> </paragraph> <paragraph num="(2)"> <text>The period of time covered by a TCA grant is the calendar month.</text> </paragraph> <paragraph num="(3)"> <text>The grant is not paid for a past period of time except as provided in COMAR 07.03.14.</text> </paragraph> <paragraph num="(4)"> <text>Outdated EBT Benefits. The customer shall access some benefits in the EBTS account within 180 days from the benefit issuance date or the benefits will be moved off-line for non-use of benefits.</text> </paragraph> <paragraph num="(5)"> <text>If the benefits are moved off-line, the customer may request the local department to reissue the benefits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In accordance with federal law, TCA recipients may not access their TCA benefits through their EBT cards or use their EBT cards at an automated teller machine (ATM) or point of sale (POS) machine in any establishment whose primary purpose is:</text> <paragraph num="(1)"> <text>Gambling, including, but not limited to, a casino, a business containing slot machines, race tracks, or off-track betting businesses;</text> </paragraph> <paragraph num="(2)"> <text>Adult entertainment in which individuals disrobe for an audience, including, but not limited to, strip clubs, adult clubs, or online pornography; or</text> </paragraph> <paragraph num="(3)"> <text>The sale of liquor, wine, and beer, including, but not limited to, liquor stores, bars, or package good stores.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Applicants and recipients must sign a form developed by the Family Investment Administration indicating that they understand the prohibition in §C of this regulation and agree to abide by the conditions of this regulation, including the following:</text> <paragraph num="(1)"> <text>A recipient who violates the requirements of this regulation the first time shall receive a warning that the recipient’s access to TCA benefits on the EBT card is in danger of being revoked;</text> </paragraph> <paragraph num="(2)"> <text>A recipient in violation a second time shall have the access to TCA benefits on the EBT card revoked for a minimum of 1 year;</text> </paragraph> <paragraph num="(3)"> <text>A recipient in violation a third time shall have the access to TCA benefits on the EBT card revoked permanently;</text> </paragraph> <paragraph num="(4)"> <text>Recipients whose access to TCA benefits on the EBT cards has been revoked shall be required to provide checking or savings account information to the Family Investment Administration or EBT staff for direct deposit of their assistance benefits;</text> </paragraph> <paragraph num="(5)"> <text>TCA recipients not able to provide checking or savings account information shall be issued a paper check;</text> </paragraph> <paragraph num="(6)"> <text>Cash benefits on direct deposit may not be replaced if lost or stolen;</text> </paragraph> <paragraph num="(7)"> <text>Paper checks mailed to customers may be replaced one time when the customer reports the check was not received or it was stolen, within 30 days of issuance; and</text> </paragraph> <paragraph num="(8)"> <text>A recipient who is requesting a replacement TCA paper check because of theft shall provide a police report of the theft.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The payee shall be one of the following:</text> <paragraph num="(1)"> <text>A relative caretaker described in Regulation .07D of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>A protective payee approved by the local department when the caretaker is:</text> <paragraph num="(a)"> <text>Physically or mentally disabled;</text> </paragraph> <paragraph num="(b)"> <text>Unable to manage funds; or</text> </paragraph> <paragraph num="(c)"> <text>A pregnant or unmarried minor parent;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A caretaker or a protective payee, along with the housing authority of the assistance unit's residence when arrangements for vendor payments have been made as described in §H or I of this regulation; or</text> </paragraph> <paragraph num="(4)"> <text>A third-party payee as described in §J of this regulation when:</text> <paragraph num="(a)"> <text>Transitional assistance is authorized as prescribed in Regulation .19A(6) of this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>An adult is sanctioned for failure to comply with substance abuse requirements as described in Regulation .09C of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>The local department may issue protective payments because of a caretaker relative's disability or inability to manage funds when the following conditions are met:</text> <paragraph num="(1)"> <text>The caretaker relative is physically or mentally disabled and makes a written request for a protective payee;</text> </paragraph> <paragraph num="(2)"> <text>The Social Security Administration pays the caretaker relative's benefits to the protective payee; or</text> </paragraph> <paragraph num="(3)"> <text>The local department's social services worker confirms the need for a protective payee and verifies the caretaker relative's inability to manage funds.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Documentation of Caretaker Relative's Inability to Manage Funds. The TCA case manager shall record in the FIP case record:</text> <paragraph num="(1)"> <text>Documentation of the caretaker relative's inability to manage funds; and</text> </paragraph> <paragraph num="(2)"> <text>Confirmation of the need for the protective payee.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Protective Payments Issued by Local Departments. A local department issuing protective payments as described in §§C and D of this regulation shall:</text> <paragraph num="(1)"> <text>To the extent possible, obtain the participation and consent of the caretaker relative to appoint as a protective payee a responsible individual who may not be a:</text> <paragraph num="(a)"> <text>FIP staff member; or</text> </paragraph> <paragraph num="(b)"> <text>Provider of goods and services, such as a landlord or a grocer, who deals with the applicant or recipient for profit;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Review the protective payee arrangement at least annually to ensure that the protective payee is responsibly disbursing the benefit for the FIP assistance unit;</text> </paragraph> <paragraph num="(3)"> <text>Require that a protective payee who is acting in place of a caretaker relative who is disabled or unable to manage funds reports changes in the assistance unit's circumstances and fulfill other eligibility requirements; and</text> </paragraph> <paragraph num="(4)"> <text>Terminate the protective payee arrangement when the:</text> <paragraph num="(a)"> <text>Disabled caretaker relative requests in writing to be the payee of the benefit; or</text> </paragraph> <paragraph num="(b)"> <text>Local department's social services worker verifies that the caretaker relative is no longer unable to manage funds and recommends that the caretaker relative becomes the payee for the FIP benefit.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>The TCA case manager shall issue a notice of adverse action to the caretaker relative payee as described in Regulation .19C and D of this chapter before initiating protective payments.</text> </paragraph> <paragraph num="J."> <text>Vendor Payments—Voluntary. The local department shall:</text> <paragraph num="(1)"> <text>Authorize a vendor payment to a local housing authority in an amount equal to the assistance unit's rent if the:</text> <paragraph num="(a)"> <text>Assistance unit resides in public housing;</text> </paragraph> <paragraph num="(b)"> <text>Payee of the TCA benefit requests in writing that the assistance unit's rent be paid directly to the local housing authority; and</text> </paragraph> <paragraph num="(c)"> <text>Local housing authority authorizes its local unit to become the payee of the recipient's rent;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Pay the amount of the monthly rent to the housing authority and send the remainder of the assistance unit's benefit to the payee either by check or by EBTS; and</text> </paragraph> <paragraph num="(3)"> <text>Terminate the vendor payment arrangement promptly when the payee of the TCA benefit states in writing that the payee wishes to receive the full amount of the benefit.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Vendor Payments—Delinquent Rent. The local department shall:</text> <paragraph num="(1)"> <text>Authorize a vendor payment to the local housing authority in an amount equal to the assistance unit's rent if the:</text> <paragraph num="(a)"> <text>Assistance unit resides in public housing;</text> </paragraph> <paragraph num="(b)"> <text>Assistance unit's rent payment is 30 days or more delinquent; and</text> </paragraph> <paragraph num="(c)"> <text>Local housing authority requests payment by the local department;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Pay the amount of the monthly rent to the housing authority and send the remainder of the assistance unit's benefit to the payee either by check or by EBTS;</text> </paragraph> <paragraph num="(3)"> <text>Pay the rent amount to a court rather than a local housing authority as described in §I(1) and (2) of this regulation if a court order is in effect establishing an escrow account, and the local housing authority notifies the local department of the court order; and</text> </paragraph> <paragraph num="(4)"> <text>Terminate payment of the rent when the:</text> <paragraph num="(a)"> <text>Local housing authority requests termination; or</text> </paragraph> <paragraph num="(b)"> <text>TCA benefits are paid directly to an employer to supplement wages.</text> </paragraph> </paragraph> </paragraph> <paragraph num="L."> <text>Third-Party Payees.</text> <paragraph num="(1)"> <text>The third-party payee may be identified by the local department or the customer.</text> </paragraph> <paragraph num="(2)"> <text>Consideration for selection of a third party shall include the ability to:</text> <paragraph num="(a)"> <text>Track the family's funds and properly account for disbursement of the funds;</text> </paragraph> <paragraph num="(b)"> <text>Either personally or through trained staff or volunteers provide services relating to the TCA recipient's management of funds; and</text> </paragraph> <paragraph num="(c)"> <text>Provide services to assist the customer in meeting the requirement when the reason for the third-party payment is failure to comply with a program requirement.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The third-party payee shall notify the local department if the third-party payee cannot meet the requirements in §J(2)(b) and (c) of this regulation.</text> </paragraph> <paragraph num="(4)"> <text>A third-party payment may not be authorized to:</text> <paragraph num="(a)"> <text>A FIP staff member;</text> </paragraph> <paragraph num="(b)"> <text>An individual with medically diagnosed alcoholism or drug addiction; or</text> </paragraph> <paragraph num="(c)"> <text>An entity who deals with the customer for a profit, which would create a conflict of interest.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>An individual is not required to accept assistance from a religious organization if acceptance violates the individual's bona fide religious beliefs and practices.</text> </paragraph> <paragraph num="(6)"> <text>A local department may pay an administrative fee to a third-party payee for administrative costs incurred.</text> </paragraph> <paragraph num="(7)"> <text>A religious organization that is a third-party payee may not:</text> <paragraph num="(a)"> <text>Impose the organization's religious instruction or worship practices on an individual; or</text> </paragraph> <paragraph num="(b)"> <text>Use administrative fees paid to the organization to further sectarian religious instruction or worship.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Temporary Cash Assistance Schedule."> <text>Monthly Allowable Amounts to be Paid Effective October 1, 2008</text> <text>Monthly Allowable Amounts to be Paid Effective November 1, 2013. Column B is based on household having zero income. A. Numberof Individualsin theAssistance Unit B. AllowableAmount tobe Paid C. Allowable Amount forDetermining Stepparent Eligibility (50 percent of Poverty Level) 1 $ 282 $ 478 2 559 646 3 624 813 4 755 981 5 875 1,148 6 962 1,316 7 1,081 1,483 8 1,191 1,651 9 1,285 1,818 10 1,389 1,986 11 1,516 2,153 12 1586 2,321 13 1,683 2,488 14 1,782 2,656 15 1,884 2,823 16 2,006 2,991 Each individual over 16 Add $118 Add $167</text> </regulation> <regulation prefix="Regulation" num=".18" heading="Reapplication, Changes, Timely and Adequate Notice."> <paragraph num="A."> <text>Reapplication.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Assign a period of eligibility as described in Regulation .05D of this chapter, after which a new application is required;</text> </paragraph> <paragraph num="(b)"> <text>Notify a recipient when a reapplication is required; and</text> </paragraph> <paragraph num="(c)"> <text>Schedule an interview for a reapplication in time to provide uninterrupted benefits.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A reapplication is treated the same as an application.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Interim Change.</text> <paragraph num="(1)"> <text>The local department shall advise applicants and recipients of the change reporting requirements.</text> </paragraph> <paragraph num="(2)"> <text>An applicant or recipient who fails to report receipt of or a change in countable income, as required by this section, loses the earnings disregards as described in Regulation .13E(3)(b) of this chapter for the period of time the change was unreported.</text> </paragraph> <paragraph num="(3)"> <text>A recipient shall report:</text> <paragraph num="(a)"> <text>Any change in circumstance that may affect the amount of payment to the local department within 10 days of the change; and</text> </paragraph> <paragraph num="(b)"> <text>New employment within 10 days of receipt of the first pay.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The effective date of a grant change shall be made as follows:</text> <paragraph num="(a)"> <text>Except as provided in paragraph (b) of this section, unless TCA is continued pending disposition of an appeal, the effective date of the grant change is:</text> <paragraph num="(i)"> <text>The first day of the month immediately following the month in which the change occurred; or</text> </paragraph> <paragraph num="(ii)"> <text>Not later than the first day of the second subsequent month following the month in which the change occurred.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Unless TCA is continued pending disposition of an appeal, if the change in circumstance involves new employment, the effective date of the grant change shall be no later than 10 days following the receipt of the first pay upon the participant obtaining employment.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>When TCA is terminated for any reason, continued eligibility for Medical Assistance shall be reevaluated for the assistance unit.</text> </paragraph> <paragraph num="(6)"> <text>If the assistance unit becomes ineligible because of a parent's earnings and the assistance unit has received TCA in 3 of the last 6 months, the assistance unit is eligible to receive child care for an additional 12 months, based on the caretaker relative's income.</text> </paragraph> <paragraph num="(7)"> <text>After the termination of TCA the local department shall provide transitional food supplement benefits as described in COMAR 07.03.17.49H.</text> </paragraph> <paragraph num="(8)"> <text>An assistance unit that becomes ineligible for TCA solely because of increased collection of child support is eligible for 4 additional months of Medical Assistance.</text> </paragraph> <paragraph num="(9)"> <text>Recipients may request that their case be closed at any time.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Adequate Notice.</text> <paragraph num="(1)"> <text>The local department shall provide a FIP recipient with written notice of any change.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §C(3) of this regulation, the written notice shall include:</text> <paragraph num="(a)"> <text>A statement of what action the local department intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended action;</text> </paragraph> <paragraph num="(c)"> <text>The specific regulations supporting the action;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the individual's right to request an administrative hearing;</text> </paragraph> <paragraph num="(e)"> <text>The circumstances under which assistance is continued if an administrative hearing is requested; and</text> </paragraph> <paragraph num="(f)"> <text>The appellant's obligation to repay any benefits issued during the appeal period if the administrative hearing results in a determination that the appellant was ineligible for benefits that were issued pending appeal.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When changes in either State or federal law require automatic benefit adjustments for categories of recipients, timely notice of a grant adjustment shall be given, which is adequate if it includes:</text> <paragraph num="(a)"> <text>A statement of what action the local department intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended action;</text> </paragraph> <paragraph num="(c)"> <text>A statement of a specific change in law requiring the action;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the individual's right to request an administrative hearing;</text> </paragraph> <paragraph num="(e)"> <text>The circumstances under which assistance is continued if an administrative hearing is requested; and</text> </paragraph> <paragraph num="(f)"> <text>The appellant's obligation to repay any benefits issued during the appeal period if the administrative hearing results in a determination that the appellant was ineligible for benefits that were issued pending appeal.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Timely Notice of Termination or Reduction.</text> <paragraph num="(1)"> <text>The local department shall mail or hand deliver written advance notice at least 10 calendar days before the date of a reduction, termination, or suspension action except as described in §D(2) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Exceptions to timely notice are:</text> <paragraph num="(a)"> <text>Death of the recipient;</text> </paragraph> <paragraph num="(b)"> <text>The recipient's whereabouts are unknown, after exploring all available information;</text> </paragraph> <paragraph num="(c)"> <text>The recipient has been accepted for assistance in a new jurisdiction;</text> </paragraph> <paragraph num="(d)"> <text>The TCA child is removed from the home by a court or is placed in foster care; or</text> </paragraph> <paragraph num="(e)"> <text>The recipient requests, in writing, that the case be closed.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Conciliation, Sanctions, and Other Penalties."> <paragraph num="A."> <text>Conciliation Process.</text> <paragraph num="(1)"> <text>Conciliation and sanction are applied to recipient assistance units only.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall allow one 30-day conciliation period for each recipient’s failure to comply with requirements for each of the following:</text> <paragraph num="(a)"> <text>Work as specified in Regulation .07-1 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Child support as specified in Regulation .10A of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>Substance abuse treatment and testing as specified in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(d)"> <text>Long term disability requirements as specified in Regulation .08A and B of this chapter; and</text> </paragraph> <paragraph num="(e)"> <text>Minor parent school enrollment and attendance as specified in Regulation s.07H and .07-1 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>During the 30-day period, the case manager shall advise the individual of the noncompliance and help the individual to comply by:</text> <paragraph num="(a)"> <text>Sending the individual a letter to schedule a conciliation conference;</text> </paragraph> <paragraph num="(b)"> <text>Following up on the letter through telephone contact or personal contact as appropriate and feasible;</text> </paragraph> <paragraph num="(c)"> <text>Investigating with the individual any barriers or good cause reasons for the noncompliance; and</text> </paragraph> <paragraph num="(d)"> <text>Assisting the individual in resolving the barriers to compliance.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>After the 30-day period, a later instance of noncompliance with the same program requirement does not entitle the individual to another 30-day conciliation period.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Sanctions for Noncompliance.</text> <paragraph num="(1)"> <text>Except as provided in Regulation .09D and E of this chapter for substance abuse, when an adult recipient is found to be in noncompliance with program requirements, the:</text> <paragraph num="(a)"> <text>Entire assistance unit is ineligible; and</text> </paragraph> <paragraph num="(b)"> <text>Case manager shall:</text> <paragraph num="(i)"> <text>Investigate the reasons for noncompliance; and</text> </paragraph> <paragraph num="(ii)"> <text>Make personal contact with the assistance unit to the extent it is appropriate and feasible.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>When a child is found to be in noncompliance with program requirements, the:</text> <paragraph num="(a)"> <text>Child remains a member of the assistance unit;</text> </paragraph> <paragraph num="(b)"> <text>Child’s incremental portion of the grant is deducted from the family’s TCA grant; and</text> </paragraph> <paragraph num="(c)"> <text>Case manager shall:</text> <paragraph num="(i)"> <text>Investigate the reasons for noncompliance; and</text> </paragraph> <paragraph num="(ii)"> <text>Make personal contact with the assistance unit to the extent it is appropriate and feasible.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>When implementing a sanction:</text> <paragraph num="(a)"> <text>For a first instance of noncompliance, a sanction may not be imposed less than 30 days from the first written notice of noncompliance with a program requirement, and:</text> <paragraph num="(i)"> <text>TCA shall be resumed immediately upon compliance with the work activity; or</text> </paragraph> <paragraph num="(ii)"> <text>If the noncompliance continues into a new month, TCA shall be prorated from the day after the day of compliance;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For a second or subsequent instance of noncompliance, a sanction may be imposed:</text> <paragraph num="(i)"> <text>After the case manager investigates the reasons for the noncompliance;</text> </paragraph> <paragraph num="(ii)"> <text>Following adequate and timely adverse action; or</text> </paragraph> <paragraph num="(iii)"> <text>TCA shall be resumed and prorated from the day after the 10 calendar day period during which the sanctioned individual complied with the work activity for all available activity days; or</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>For a third and any subsequent instance of noncompliance, TCA shall be resumed and prorated from the day after the 30 calendar day period during which the sanctioned individual complied with the work activity for all available activity days.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If an individual fails to comply during a sanction period without good cause:</text> <paragraph num="(a)"> <text>The sanction period shall start over;</text> </paragraph> <paragraph num="(b)"> <text>No additional instance of noncompliance is counted against the noncomplying individual; and</text> </paragraph> <paragraph num="(c)"> <text>The TCA benefit may not be resumed until compliance is met.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>All individuals in the assistance unit are sanctioned except a child who is:</text> <paragraph num="(a)"> <text>Placed with another caretaker relative by the Social Services Administration;</text> </paragraph> <paragraph num="(b)"> <text>In the legal custody of another caretaker relative; or</text> </paragraph> <paragraph num="(c)"> <text>Living with another caretaker relative when the sanctioned caretaker relative is institutionalized.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Transitional Assistance.</text> <paragraph num="(a)"> <text>After termination of TCA, transitional assistance may be available to assistance units in which an adult is not in compliance with a work requirement to the extent that a third-party payee is available to administer funds.</text> </paragraph> <paragraph num="(b)"> <text>Upon a determination that transitional assistance shall be provided, the TCA that would have been paid to the assistance unit shall be paid instead to a third-party payee on behalf of the recipient for a period not to exceed 3 months.</text> </paragraph> <paragraph num="(c)"> <text>Priority for transitional assistance shall be given to an assistance unit with:</text> <paragraph num="(i)"> <text>An active child protective service case;</text> </paragraph> <paragraph num="(ii)"> <text>An active intensive family service case;</text> </paragraph> <paragraph num="(iii)"> <text>An adult member who is disabled;</text> </paragraph> <paragraph num="(iv)"> <text>An adult member who is illiterate; or</text> </paragraph> <paragraph num="(v)"> <text>An adult member who is not fluent in English if notices are not translated in the individual's language.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Sanctions for Fraud and IPV. An assistance unit is ineligible for TCA benefits upon a finding of fraud or an IPV by a court of law, through an administrative disqualification hearing, or through the waiver of an administrative disqualification hearing in accordance with the requirements in COMAR 07.03.10.</text> </paragraph> <paragraph num="D."> <text>Fraudulent Misrepresentation of Residence.</text> <paragraph num="(1)"> <text>An individual is ineligible for TCA for a period of 10 years when the individual fraudulently misrepresents residence to obtain benefits from two or more states.</text> </paragraph> <paragraph num="(2)"> <text>The 10 years begins with the date the individual is convicted in federal or state court of having made a fraudulent statement or representation in order to receive assistance simultaneously from two or more states.</text> </paragraph> <paragraph num="(3)"> <text>All of the income of the convicted individual is counted as available to the remaining assistance unit members.</text> </paragraph> </paragraph> <paragraph num="E."> <text>A parent or caretaker who fails to report the absence of a dependent child, when the absence is expected to be more than 180 days, is not eligible for assistance for 3 consecutive months, according to the following:</text> <paragraph num="(1)"> <text>The absence shall be reported by the end of a 5 calendar day period that begins with the date it becomes clear that the child is absent;</text> </paragraph> <paragraph num="(2)"> <text>The income and assets of the parent are counted as being available to the remaining assistance unit members; and</text> </paragraph> <paragraph num="(3)"> <text>The 3 months shall begin the first day of the month following the adverse action period.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Time Limits."> <paragraph num="A."> <text>24-Month Time Limit.</text> <paragraph num="(1)"> <text>An adult parent receiving assistance shall engage in work, when appropriate child care is available, as defined by the local department of social services, at the earlier of when the:</text> <paragraph num="(a)"> <text>Local department determines that the parent is ready to engage in work in accordance with UE requirements in Regulation .07-1 of this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>Parent has received assistance for 24 cumulative months under TCA funded wholly or in part by federal funds.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The only exception to the 24-month work requirement is a single parent caring for a child younger than 6 years old who is unable to obtain child care for one or more of the following reasons:</text> <paragraph num="(a)"> <text>Unavailability of appropriate child care within a reasonable distance from the parent's home or work site;</text> </paragraph> <paragraph num="(b)"> <text>Unavailability or unsuitability of informal child care by a relative or others; or</text> </paragraph> <paragraph num="(c)"> <text>Unavailability or unsuitability of appropriate and affordable formal child care arrangements.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>60-Month Time Limit.</text> <paragraph num="(1)"> <text>Unless exempt because of hardship, TCA may not be paid for an adult parent who has received a total of 60 cumulative months of TCA funded wholly or in part by federal funds in Maryland and all other states.</text> </paragraph> <paragraph num="(2)"> <text>In determining the number of months for which assistance has been paid to an adult parent, those months do not count in which the individual was:</text> <paragraph num="(a)"> <text>A minor child and not the head of household or married to the head of household;</text> </paragraph> <paragraph num="(b)"> <text>Determined to be a victim of domestic or family violence and receiving counseling;</text> </paragraph> <paragraph num="(c)"> <text>Disabled for 12 or more months, applied for Supplemental Security Income, and repaid the State when SSI benefits were paid;</text> </paragraph> <paragraph num="(d)"> <text>A needy TCA recipient who was not a parent but was included in the TCA grant; or</text> </paragraph> <paragraph num="(e)"> <text>Working and eligible because of the TCA earned income disregard as provided in Regulation .13E(3)(b) of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall determine an adult parent exempt because of hardship if:</text> <paragraph num="(a)"> <text>There is a current signed family independence plan that states the:</text> <paragraph num="(i)"> <text>Requirements and other actions the parent shall meet; and</text> </paragraph> <paragraph num="(ii)"> <text>Support services the local department shall provide;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>There is an initial and updated assessment; and</text> </paragraph> <paragraph num="(c)"> <text>There is documentation to support the local department's determination that the adult parent has:</text> <paragraph num="(i)"> <text>Been offered or provided the support services in accordance with a family independence plan;</text> </paragraph> <paragraph num="(ii)"> <text>Demonstrated a good faith effort to satisfy work activities specified in the family independence plan; and</text> </paragraph> <paragraph num="(iii)"> <text>Encountered significant barriers beyond the parent's control that prevented finding and keeping a job.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department shall determine an adult parent exempt because of hardship if there is documentation that the local department did not offer or provide the support services to the family as specified in the family independence plan.</text> </paragraph> <paragraph num="(5)"> <text>The local department shall use the following procedures to determine if an adult parent is exempt because of hardship:</text> <paragraph num="(a)"> <text>The case manager shall document in the case record the:</text> <paragraph num="(i)"> <text>Initial and updated assessments;</text> </paragraph> <paragraph num="(ii)"> <text>Local department's maintenance of a family independence plan that is currently in effect;</text> </paragraph> <paragraph num="(iii)"> <text>Family's good-faith efforts to meet the terms and conditions of the family independence plan; and</text> </paragraph> <paragraph num="(iv)"> <text>Local department's efforts to ensure that the terms and conditions of the family independence plan have been fulfilled.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The case manager shall make a recommendation based on the family's record as to:</text> <paragraph num="(i)"> <text>Whether a hardship exemption should be granted to the family; and</text> </paragraph> <paragraph num="(ii)"> <text>The reasons why the exemption should or should not be granted;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The recommendation shall include a determination as to whether the local department was able to make the support services available to the family as specified in the plan;</text> </paragraph> <paragraph num="(d)"> <text>If the local department determines that an adult parent is exempt because of hardship:</text> <paragraph num="(i)"> <text>The family shall be granted a hardship exemption;</text> </paragraph> <paragraph num="(ii)"> <text>A new assessment shall be completed within 45 days after the hardship exemption is granted; and</text> </paragraph> <paragraph num="(iii)"> <text>A new family independence plan shall be established between the local department and the family within 60 days after the hardship exemption is granted to ensure independence as quickly as possible.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>If required by the provision of §B(5)(d) of this regulation, the case manager and the adult parent shall develop, sign, and date a new mutually agreed-upon family independence plan that states what must be done, when, and by whom to:</text> <paragraph num="(a)"> <text>Overcome the family's barriers to employment;</text> </paragraph> <paragraph num="(b)"> <text>Assist the family in preparing for the transition to work; and</text> </paragraph> <paragraph num="(c)"> <text>Ensure that the family becomes independent.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>If required by the provision of §B(5)(d) of this regulation, the new family independence plan shall include, but is not limited to, the following:</text> <paragraph num="(a)"> <text>A statement of the goals and intent of the plan;</text> </paragraph> <paragraph num="(b)"> <text>A statement or list of the problems or barriers that shall be overcome to achieve the goals of the plan;</text> </paragraph> <paragraph num="(c)"> <text>A list of the services and supports that the case manager and the local department shall provide to assist the family, as appropriate to the plan, as well as the time frames in which these services will be provided; and</text> </paragraph> <paragraph num="(d)"> <text>A list of the responsibilities and activities that the family shall undertake and accomplish, as appropriate to the plan, and the time frames in which each task shall be completed.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>The case manager's recommendation and any new plan, if required, shall be reviewed and approved by the following:</text> <paragraph num="(a)"> <text>A FIP supervisor; and</text> </paragraph> <paragraph num="(b)"> <text>The director of the local department or designee.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>In accordance with Regulation .22A of this chapter, the Department shall review a sample of TCA cases closed pursuant to this section.</text> </paragraph> <paragraph num="(10)"> <text>Adult parents exempt because of hardship, who exceed the numerical limits of federal law, shall be paid TCA entirely from State general funds that may be counted toward any federal maintenance of effort requirement.</text> </paragraph> <paragraph num="(11)"> <text>Adult parents paid under §B(10) of this regulation are subject to all FIP requirements in this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Payment Irregularities."> <text>Payment irregularities, which include overpayments, underpayments, fraud, and recoupment of funds, are handled according to COMAR 07.03.14.</text> </regulation> <regulation prefix="Regulation" num=".22" heading="Quality Control Review."> <paragraph num="A."> <text>The Family Investment Administration shall review TCA cases.</text> </paragraph> <paragraph num="B."> <text>An individual who refuses to cooperate in the quality control review is subject to termination of cash assistance or service as provided in §D of this regulation.</text> </paragraph> <paragraph num="C."> <text>An individual whose case is terminated for refusal to cooperate in a quality control review may apply for and receive assistance if otherwise eligible in the future, if the individual:</text> <paragraph num="(1)"> <text>Participates in the review that resulted in the case closure;</text> </paragraph> <paragraph num="(2)"> <text>Cooperates completely in supplying all information as required concerning current eligibility; and</text> </paragraph> <paragraph num="(3)"> <text>Is otherwise eligible.</text> </paragraph> </paragraph> <paragraph num="D."> <text>An individual whose case is terminated for refusal to cooperate in a quality control review shall have benefits restored in the following manner when the individual cooperates with the quality control review:</text> <paragraph num="(1)"> <text>During the first no-pay month, the full monthly benefit is paid; or</text> </paragraph> <paragraph num="(2)"> <text>After the first no-pay month, the individual is treated as an applicant and the benefit is prorated.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".23" heading="Appeals and Complaints of Discrimination."> <paragraph num="A."> <text>Agency Conference. A FIP recipient may request an agency conference to:</text> <paragraph num="(1)"> <text>Obtain an explanation of the reasons for proposed actions; and</text> </paragraph> <paragraph num="(2)"> <text>Present information to show that the proposed action is incorrect.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Appeal of Local Department Decision. The local department shall give to each applicant or recipient of FIP written notification of the right to and procedures for requesting and obtaining an administrative hearing as set forth in COMAR 07.01.04.</text> </paragraph> <paragraph num="C."> <text>Discrimination.</text> <paragraph num="(1)"> <text>The local department may not discriminate against any FIP applicant or recipient on the grounds of race, color, national origin, gender, age, marital status, mental or physical disability, or religious or political affiliation.</text> </paragraph> <paragraph num="(2)"> <text>A FIP applicant or recipient may file a written complaint which sets forth the events and circumstances of alleged discrimination with the:</text> <paragraph num="(a)"> <text>Secretary;</text> </paragraph> <paragraph num="(b)"> <text>Local department;</text> </paragraph> <paragraph num="(c)"> <text>Department's Constituent Services Office;</text> </paragraph> <paragraph num="(d)"> <text>Departmental Equal Opportunity Officer; or</text> </paragraph> <paragraph num="(e)"> <text>Office of Civil Rights, U.S. Department of Health and Human Services, Region III, Philadelphia, PA.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Department shall investigate promptly and notify the complainant of its findings within 60 days of the filing of a written complaint.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".24" heading="Appeal Procedure for Displaced Workers."> <paragraph num="A."> <text>In this regulation, the following terms have the meanings indicated:</text> <paragraph num="(1)"> <text>“Displacement” means employing or assigning a subsidized participant when:</text> <paragraph num="(a)"> <text>The employer has terminated the employment of an employee, or the employee's current position, or otherwise caused an involuntary reduction in its work force in order to fill the vacancy with a subsidized participant;</text> </paragraph> <paragraph num="(b)"> <text>An individual is hired while another person is on layoff, including seasonal layoff, from the same or substantially equivalent position;</text> </paragraph> <paragraph num="(c)"> <text>The employer has reduced the hours of an employee in the same or substantially equivalent position to less than full time in order to employ or assign a subsidized participant; or</text> </paragraph> <paragraph num="(d)"> <text>The employment or assignment results in the impairment of an existing contract for services.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Employer” means a person or government entity which employs at least one individual within the State.</text> </paragraph> <paragraph num="(3)"> <text>Subsidized Employment.</text> <paragraph num="(a)"> <text>“Subsidized employment” means employment in the public or private sector which is supported in part by federal or State funds for a limited time.</text> </paragraph> <paragraph num="(b)"> <text>“Subsidized employment” does not include employment for which an employer receives a tax credit.</text> </paragraph> <paragraph num="(c)"> <text>“Subsidized employment” includes benefit diversion in which the participant's cash assistance and food stamp benefits are diverted to an employer to subsidize compensation paid to the participant.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Subsidized participant” means an adult in a family receiving TCA under FIP who is engaged in subsidized employment or work experience.</text> </paragraph> <paragraph num="(5)"> <text>“Unsubsidized employment” means employment in the public or private sector which is:</text> <paragraph num="(a)"> <text>Not supported by federal or State FIP funds; and</text> </paragraph> <paragraph num="(b)"> <text>Employment which is an arrangement solely between the employer and the employee.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Work experience” means time-limited preparation for employment in a public or private work setting.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Work experience participants:</text> <paragraph num="(1)"> <text>Are not employees and remain recipients of TCA, Medical Assistance, and, in many cases, food stamps; and</text> </paragraph> <paragraph num="(2)"> <text>May receive an expense allowance but not wages.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A TCA recipient may fill a vacant employment position to engage in a work activity.</text> </paragraph> <paragraph num="D."> <text>A TCA recipient may not be employed or assigned in a work activity funded in whole or in part with federal funds or with State funds which results in the displacement of an employee.</text> </paragraph> <paragraph num="E."> <text>Work activities subject to this regulation include:</text> <paragraph num="(1)"> <text>Unsubsidized employment;</text> </paragraph> <paragraph num="(2)"> <text>Subsidized employment;</text> </paragraph> <paragraph num="(3)"> <text>Subsidized public sector employment;</text> </paragraph> <paragraph num="(4)"> <text>Work experience;</text> </paragraph> <paragraph num="(5)"> <text>On-the-job training; and</text> </paragraph> <paragraph num="(6)"> <text>Community service.</text> </paragraph> </paragraph> <paragraph num="F."> <text>An employee who feels employment was lost due to displacement may initiate a grievance by presenting:</text> <paragraph num="(1)"> <text>The complaint to the local department in writing not later than 30 calendar days after the:</text> <paragraph num="(a)"> <text>Alleged cause of the complaint; or</text> </paragraph> <paragraph num="(b)"> <text>Employee knew or should have known of the alleged cause of complaint; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Information to the local department to support the allegation that the employee was displaced.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Schedule a conference with the employee, or with the employer and the employee, within 10 calendar days after receipt of the complaint;</text> </paragraph> <paragraph num="(2)"> <text>Within 15 calendar days from the date of the conference with the employee:</text> <paragraph num="(a)"> <text>Determine whether displacement occurred and send written notice to the employee and employer of the local department decision; and</text> </paragraph> <paragraph num="(b)"> <text>Notify the employee and employer in writing that, if either disagrees with the decision, either has a right to request a conference before the Welfare Displacement Review Panel which shall be comprised of:</text> <paragraph num="(i)"> <text>Two representatives from the Department;</text> </paragraph> <paragraph num="(ii)"> <text>One representative from the Maryland Department of Labor; and</text> </paragraph> <paragraph num="(iii)"> <text>Two public representatives appointed by the Secretary.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>A written request under §G(2)(b) of this regulation shall be filed with the Family Investment Administration not later than 15 days from the date of the local department decision.</text> </paragraph> <paragraph num="I."> <text>The Welfare Displacement Review Panel shall:</text> <paragraph num="(1)"> <text>Hold a conference with the employer and employee within 30 days of receipt of the request; and</text> </paragraph> <paragraph num="(2)"> <text>Within 30 days from the date of the conference:</text> <paragraph num="(a)"> <text>Render a decision upholding, reversing, or modifying the local department decision;</text> </paragraph> <paragraph num="(b)"> <text>Notify the employee, the employer, and the local department, in writing, of the panel's decision; and</text> </paragraph> <paragraph num="(c)"> <text>Give each employee and employer written notification that, if either disagrees with the Welfare Displacement Review Panel's decision, each has a right to request an administrative hearing in the same manner that a recipient would request an administrative hearing under COMAR 07.01.04.</text> </paragraph> </paragraph> </paragraph> <paragraph num="J."> <text>Office of Administrative Hearings (OAH).</text> <paragraph num="(1)"> <text>The OAH shall conduct the hearing in accordance with State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, COMAR 28.02.01 and 07.01.04, and this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Notice of the hearing shall be sent to the parties at least 15 days before the hearing and shall advise the parties of the right to be represented by a lawyer or other individual at the hearing.</text> </paragraph> <paragraph num="(3)"> <text>A party may examine the Department's record for the purpose of discovering information pertinent to the appeal, if information the Department is required to keep confidential is protected.</text> </paragraph> <paragraph num="(4)"> <text>A hearing is open to the public.</text> </paragraph> <paragraph num="(5)"> <text>The employee bears the burden of proof.</text> </paragraph> <paragraph num="(6)"> <text>The administrative law judge shall:</text> <paragraph num="(a)"> <text>Determine whether displacement occurred;</text> </paragraph> <paragraph num="(b)"> <text>Issue the final administrative decision not later than 90 days after the date of the request for the hearing; and</text> </paragraph> <paragraph num="(c)"> <text>Send a copy of the decision to the parties and to the local department.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The decision of the administrative law judge is:</text> <paragraph num="(a)"> <text>Binding on the local department; and</text> </paragraph> <paragraph num="(b)"> <text>Subject to review by the circuit court.</text> </paragraph> </paragraph> </paragraph> <paragraph num="K."> <text>Upon a final finding of displacement in the grievance process, the local department may:</text> <paragraph num="(1)"> <text>End the subsidy in the case of subsidized employment; and</text> </paragraph> <paragraph num="(2)"> <text>Remove the participant from work experience, on-the-job training, or community service.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".25" heading="Information Agreements."> <paragraph num="A."> <text>The Secretary of the Department and the Executive Director of the Family Investment Administration, or their designees, shall develop partnership agreements for the exchange of information with any entities necessary to assist in the verification of cash assistance eligibility.</text> </paragraph> <paragraph num="B."> <text>The agreements shall be in writing and shall:</text> <paragraph num="(1)"> <text>Include procedures for requesting, obtaining, and examining the information;</text> </paragraph> <paragraph num="(2)"> <text>Specify the Secretary's designee for requesting and receiving information by title or position; and</text> </paragraph> <paragraph num="(3)"> <text>Include reimbursement rates.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Reimbursement rates are based on reasonable and necessary costs of providing the information.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".26" heading="Demonstration Projects."> <paragraph num="A."> <text>Grants.</text> <paragraph num="(1)"> <text>Demonstration projects shall be developed in partnership with the local department through grants approved by the Department to:</text> <paragraph num="(a)"> <text>Nonprofit organizations;</text> </paragraph> <paragraph num="(b)"> <text>Local education agencies;</text> </paragraph> <paragraph num="(c)"> <text>Local management boards;</text> </paragraph> <paragraph num="(d)"> <text>Local health departments;</text> </paragraph> <paragraph num="(e)"> <text>Religious organizations; and</text> </paragraph> <paragraph num="(f)"> <text>Institutions of higher education.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A religious organization may participate in FIP on the same basis as any other nongovernment entity. The funds allocated to demonstration projects may not be used to further sectarian religious instruction or worship.</text> </paragraph> <paragraph num="(3)"> <text>An individual is not required to accept assistance from a religious organization if acceptance would violate the individual's bona fide religious beliefs and practices.</text> </paragraph> <paragraph num="(4)"> <text>All individuals receiving benefits under FIP shall be provided with clear and timely notice of their rights in accordance with the requirements of Article 88A, §47, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Request for Proposal.</text> <paragraph num="(1)"> <text>The Secretary shall award grants for demonstration projects through a competitive bid process which includes the:</text> <paragraph num="(a)"> <text>Issuance of a request for proposal in accordance with the requirements of Article 88A, §53, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>Establishment of an evaluation panel to review competing proposals and to recommend to the Secretary those proposals which have the greatest programmatic and financial merit.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The request for proposal for demonstration projects shall include requirements that:</text> <paragraph num="(a)"> <text>Applicants specify what goods or services they will provide to participants; and</text> </paragraph> <paragraph num="(b)"> <text>Each demonstration project shall:</text> <paragraph num="(i)"> <text>Complement the local department FIP plan; and</text> </paragraph> <paragraph num="(ii)"> <text>Address specific unmet local needs and barriers that prevent families from meeting the requirements of FIP.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §5-207 and Title 5, Subtitle 3, Annotated Code of Maryland;Ch. 469, Acts of 2009; Public Law 112-96</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 1, 1996 (23:19 Md. R. 1372)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09C, D amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12E amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:5 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A, E amended as an emergency provision effective October 1, 1996 (23:21 Md. R. 1462); emergency status extended at 24:8 Md. R. 613; amended permanently effective April 7, 1997 (24:7 Md. R. 552)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14 amended as an emergency provision effective October 1, 1996 (23:21 Md. R. 1462); emergency status extended at 24:8 Md. R. 613; amended permanently effective April 7, 1997 (24:7 Md. R. 552)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1855); amended permanently effective March 24, 1997 (24:6 Md. R. 483)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised as an emergency provision effective July 1, 1997 (24:16 Md. R. 1140); revised permanently effective October 20, 1997 (24:21 Md. R. 1446)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12-1 adopted effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14 repealed and new Regulation .14 adopted effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15C amended effective November 2, 1998 (25:22 Md. R. 1651)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17-1 adopted effective November 3, 1997 (24:22 Md. R. 1551)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.20 repealed and new Regulations .01—.26 adopted effective February 18, 2002 (29:3 Md. R. 216)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05F amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B, C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A, B, D amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11B amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B, C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14B amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 repealed and new Regulation .17 adopted effective March 14, 2005 (32:5 Md. R. 579)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18B amended as an emergency provision effective February 18, 2002 (29:10 Md. R. 821); emergency status extended at 29:17 Md. R. 1375; amended permanently effective September 16, 2002 (29:18 Md. R. 1442)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18D amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 22, 2007 (34:21 Md. R. 1914)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 28, 2009 (36:26 Md. R. 1994); May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B, C amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03F adopted effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective December 28, 2009 (36:26 Md. R. 1994); August 23, 2010 (37:17 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E amended effective August 23, 2010 (37:17 Md. R. 1184); May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05F amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E repealed effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1D, H amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A, B amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective August 23, 2010 (37:17 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective August 23, 2010 (37:17 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B, C amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective August 23, 2010 (37:17 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15C amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16 amended effective August 3, 2015 (42:15 Md. R. 1015)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B, C amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 amended effective October 20, 2008 (35:21 Md. R. 1823); December 28, 2009 (36:26 Md. R. 1994); May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18B amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19 amended effective September 3, 2012 (39:17 Md. R. 1147)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19A amended effective December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19C, D amended effective May 26, 2014 (41:10 Md. R. 561)</annotation> </annotations> </chapter> <chapter num="04" heading="Disability Assistance and Loan Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: December 1, 1976 (3:20 Md. R. 1143)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 7, 1978 (5:7 Md. R. 521)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 5, 1979 (6:20 Md. R. 1628)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D, E amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective July 28, 1978 (5:15 Md. R. 1186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E repealed effective February 10, 1978 (5:3 Md. R. 137)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective April 7, 1978 (5:6 Md. R. 521)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16A adopted effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B adopted effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 2, 1980 (7:9 Md. R. 843)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective January 2, 1984 (10:26 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended, and .01B-1 and B-2 adopted effective September 27, 1982 (9:19 Md. R. 1892)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended effective September 13, 1982 (9:18 Md. R. 1799)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01-1 and .01-2 adopted effective January 2, 1984 (10:26 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01-1 amended effective January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01-1 amended as an emergency provision effective September 23, 1988 (15:21 Md. R. 2465); adopted permanently effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective March 25, 1985 (12:6 Md. R. 593); January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 31, 1984 (11:26 Md. R. 2277); January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B, C, and D amended effective October 25, 1982 (9:21 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B, C, and E amended effective August 1, 1983 (10:15 Md. R. 1348)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective March 28, 1983 (10:6 Md. R. 554)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E amended as an emergency provision effective April 1, 1981 (8:7 Md. R. 638); adopted permanently effective July 20, 1981 (8:14 Md. R. 1222)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02F repealed effective October 25, 1982 (9:21 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02G amended effective December 20, 1982 (9:25 Md. R. 2478); November 27, 1989 (16:23 Md. R. 2504)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H repealed and new Regulation .02H adopted effective August 10, 1987 (14:16 Md. R. 1772)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H amended effective July 24, 1989 (16:14 Md. R. 1568)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02I adopted effective January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective December 20, 1982 (9:25 Md. R. 2478); February 10, 1986 (13:3 Md. R. 270); August 6, 1990 (17:15 Md. R. 1855)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective April 1, 1990 (17:8 Md. R. 968) (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective April 3, 1981 (8:7 Md. R. 641)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective May 1, 1981 (8:9 Md. R. 799); January 30, 1984 (11:2 Md. R. 111); August 25, 1986 (13:17 Md. R. 1921); February 6, 1989 (16:2 Md. R. 158)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D amended effective November 27, 1989 (16:23 Md. R. 2504)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05G adopted effective February 9, 1987 (14:3 Md. R. 271)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended as an emergency provision effective April 1, 1981 (8:7 Md. R. 638); adopted permanently effective July 20, 1981 (8:14 Md. R. 1222)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective September 27, 1982 (9:19 Md. R. 1893); May 7, 1984 (11:9 Md. R. 795)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, B amended effective April 3, 1981 (8:7 Md. R. 641)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective September 13, 1982 (9:18 Md. R. 1799); August 26, 1985 (12:17 Md. R. 1702); September 21, 1986 (13:19 Md. R. 2119); October 5, 1987 (14:20 Md. R. 2141); October 17, 1988 (15:21 Md. R. 2467); November 27, 1989 (16:23 Md. R. 2504)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective December 20, 1982 (9:25 Md. R. 2478); May 9, 1983 (10:9 Md. R. 789); October 10, 1983 (10:20 Md. R. 1784)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D repealed effective May 7, 1984 (11:9 Md. R. 795)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D, E amended effective September 28, 1981 (8:19 Md. R. 1564)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E repealed effective May 9, 1983 (10:9 Md. R. 789)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective January 2, 1984 (10:26 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective December 31, 1984 (11:26 Md. R. 2277); November 13, 1989 (16:22 Md. R. 2364)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D adopted effective November 22, 1982 (9:23 Md. R. 2258)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D adopted effective December 15, 1986 (13:25 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective October 25, 1982 (9:21 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A repealed effective October 25, 1982 (9:21 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective July 20, 1981 (8:14 Md. R. 1222); October 25, 1982 (9:21 Md. R. 2104); August 1, 1983 (10:15 Md. R. 1348)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C amended effective March 6, 1981 (8:5 Md. R. 472); April 3, 1981 (8:7 Md. R. 641); October 25, 1982 (9:21 Md. R. 2104); August 1, 1983 (10:15 Md. R. 1348)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10D and E adopted effective August 1, 1983 (10:15 Md. R. 1348)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10E amended effective January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 adopted effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14 adopted effective October 10, 1983 (10:20 Md. R. 1783)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.14 repealed and new Regulations .01—.23 adopted effective May 1, 1992 (19:6 Md. R. 670; 19:7 Md. R. 743)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04, .07, .13—.15, .18, and .24 amended as an emergency provision effective September 1, 1992 (19:19 Md. R. 1700); emergency status expired November 25, 1992 (19:25 Md. R. 2196)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04, .07, .13, .15, and .18 amended, and new Regulations .24 and .25 adopted as an emergency provision effective January 1, 1993 (20:1 Md. R. 23); emergency status extended at 20:11 Md. R. 910; adopted permanently effective October 25, 1993 (20:21 Md. R. 1653)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14B amended as an emergency provision effective November 25, 1992 (19:25 Md. R. 2196); amended permanently effective March 29, 1993 (20:6 Md. R. 579)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14B amended effective April 25, 1994 (21:8 Md. R. 671)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective November 18, 1996 (23:23 Md. R. 1554)</annotation> </annotations> </chapter> <chapter num="05" heading="Temporary Disability Assistance Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>The Temporary Disability Assistance Program (TDAP) is a State-funded program to provide assistance to low-income disabled adults who are ineligible for other categories of assistance.</text> </paragraph> <paragraph num="B."> <text>The assistance available under TDAP is based on the individual's assessed need and is subject to available funding.</text> </paragraph> <paragraph num="C."> <text>TDAP is a capped entitlement for eligible individuals.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Applicant” means an individual:</text> <paragraph num="(a)"> <text>Who has submitted an application for assistance:</text> <paragraph num="(i)"> <text>Directly;</text> </paragraph> <paragraph num="(ii)"> <text>Through the individual's authorized representative; or</text> </paragraph> <paragraph num="(iii)"> <text>If incompetent or incapacitated, through someone acting responsibly for the individual; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Whose application is pending.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Application” means giving written notice to the local department of social services of a desire to receive assistance.</text> </paragraph> <paragraph num="(3)"> <text>“Authorized representative” means an individual who has been designated in writing by the applicant or recipient to act on behalf of the applicant or recipient.</text> </paragraph> <paragraph num="(4)"> <text>“Benefit” means a grant provided under the Temporary Disability Assistance Program (TDAP).</text> </paragraph> <paragraph num="(5)"> <text>“Burial funds” means a revocable burial contract, burial trust, or other burial arrangement or fund set aside for the individual's burial needs.</text> </paragraph> <paragraph num="(6)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Disability Entitlement Advocacy Program (DEAP)” is a former State program to help severely disabled individuals to establish eligibility for federal disability programs.</text> </paragraph> <paragraph num="(8)"> <text>Earned Income.</text> <paragraph num="(a)"> <text>“Earned income” means payment received by an individual for work or services performed.</text> </paragraph> <paragraph num="(b)"> <text>“Earned income” includes wages, salary, commissions, tips, and proceeds from self-employment.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Eligibility period” means the number of months that an individual is found eligible to participate in TDAP.</text> </paragraph> <paragraph num="(10)"> <text>“Impairment” means an individual is unable to work at any occupation due to a medically verified mental or physical condition.</text> </paragraph> <paragraph num="(11)"> <text>“Institution” means an establishment that:</text> <paragraph num="(a)"> <text>Furnishes, in single or multiple facilities, food and shelter to more than 16 individuals unrelated to the proprietor; and</text> </paragraph> <paragraph num="(b)"> <text>Provides treatment or services beyond the basic provision of food or shelter.</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>“Intentional Program violation (IPV)” means an intentional false or misleading statement or misrepresentation, concealment, or withholding of facts for the purpose of:</text> <paragraph num="(a)"> <text>Establishing or maintaining the applicant or recipient's eligibility for TDAP; or</text> </paragraph> <paragraph num="(b)"> <text>Increasing or preventing a reduction of the amount of TDAP.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Local department” means:</text> <paragraph num="(a)"> <text>A department of social services in a county or Baltimore City; and</text> </paragraph> <paragraph num="(b)"> <text>The Montgomery County Department of Health and Human Services.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Local department area” means the jurisdiction served by the local department.</text> </paragraph> <paragraph num="(15)"> <text>“Public institution” means:</text> <paragraph num="(a)"> <text>An institution that is the direct fiscal responsibility of a governmental unit; or</text> </paragraph> <paragraph num="(b)"> <text>An institution over which a governmental unit exercises administrative control.</text> </paragraph> </paragraph> <paragraph num="(16)"> <text>“Qualified alien” means an individual who is not a citizen of the United States who:</text> <paragraph num="(a)"> <text>Is lawfully admitted for permanent residence under the Immigration and Nationality Act, 8 U.S.C. §§1101 —1537;</text> </paragraph> <paragraph num="(b)"> <text>Is admitted to the United States as a refugee under §207 of the Immigration and Nationality Act, 8 U.S.C. §1157;</text> </paragraph> <paragraph num="(c)"> <text>Is granted asylum under §208 of the Immigration and Nationality Act, 8 U.S.C. §1158;</text> </paragraph> <paragraph num="(d)"> <text>Has had deportation or removal withheld under §243(h) or 241(b)(3) of the Immigration and Nationality Act, 8 U.S.C. §1253(h) or 1231(b)(3);</text> </paragraph> <paragraph num="(e)"> <text>Has been granted status as a Cuban or Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980, 8 U.S.C. § 1522 note;</text> </paragraph> <paragraph num="(f)"> <text>Is paroled into the United States for a period of at least 1 year under §212(d)(5) of the Immigration and Nationality Act, 8 U.S.C. §1182(d)(5);</text> </paragraph> <paragraph num="(g)"> <text>Is granted conditional entry pursuant to §203(a)(7) of the Immigration and Nationality Act, 8 U.S.C. §1153(a)(7), as in effect before April 1, 1980; or</text> </paragraph> <paragraph num="(h)"> <text>Is a battered spouse, battered child, or parent or child of a battered individual.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Resident” means an individual who, at the time of application:</text> <paragraph num="(a)"> <text>Is physically present in the local department area;</text> </paragraph> <paragraph num="(b)"> <text>Has no address in any other local department area; and</text> </paragraph> <paragraph num="(c)"> <text>Intends to remain in the local department area.</text> </paragraph> </paragraph> <paragraph num="(18)"> <text>“Resource” means:</text> <paragraph num="(a)"> <text>Cash;</text> </paragraph> <paragraph num="(b)"> <text>Liquid assets; and</text> </paragraph> <paragraph num="(c)"> <text>Any real or personal property that the individual:</text> <paragraph num="(i)"> <text>Owns individually or jointly; and</text> </paragraph> <paragraph num="(ii)"> <text>Can convert to cash for support and maintenance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Sponsor” means an individual who executed an affidavit of support or similar agreement on behalf of an immigrant as a condition of the immigrant's entry or admission into the United States as a permanent resident.</text> </paragraph> <paragraph num="(20)"> <text>“Spouse” means either of two individuals who would be defined as married to each other under applicable State law.</text> </paragraph> <paragraph num="(21)"> <text>“State Review Team (SRT)” means the interdisciplinary team within the Family Investment Administration that determines whether an individual is disabled under SSI criteria for medical assistance eligibility.</text> </paragraph> <paragraph num="(22)"> <text>“Supplemental Security Income (SSI)” means the federally funded program paid by the Social Security Administration to individuals who:</text> <paragraph num="(a)"> <text>Meet established disability requirements; or</text> </paragraph> <paragraph num="(b)"> <text>Are 65 years old or older.</text> </paragraph> </paragraph> <paragraph num="(23)"> <text>“Treatment program” means an inpatient or outpatient substance abuse treatment program certified by the Maryland Department of Health (MDH).</text> </paragraph> <paragraph num="(24)"> <text>“Unearned income” means money, goods, and services received from sources other than earned income such as pensions, benefits, returns from investments, payments of support, or contributions.</text> </paragraph> <paragraph num="(25)"> <text>Verification.</text> <paragraph num="(a)"> <text>“Verification” means proof that the statements made by an individual during the application or recertification of eligibility for TDAP are true.</text> </paragraph> <paragraph num="(b)"> <text>“Verification” includes proof contained in documents or records of public or private agencies, firms or individuals.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Application."> <text>The application requirements for TDAP are set forth in COMAR 07.03.01.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Technical Eligibility."> <paragraph num="A."> <text>An individual is eligible for TDAP if the individual is:</text> <paragraph num="(1)"> <text>A United States citizen or legally admitted qualified alien;</text> </paragraph> <paragraph num="(2)"> <text>A resident of Maryland and of the local department area at the time of application;</text> </paragraph> <paragraph num="(3)"> <text>Unemployed;</text> </paragraph> <paragraph num="(4)"> <text>Financially in need as described in Regulation .07 of this chapter;</text> </paragraph> <paragraph num="(5)"> <text>Determined to have an impairment of 3 months or more; and</text> </paragraph> <paragraph num="(6)"> <text>Ineligible for a category of means-tested cash assistance in which there is federal financial participation except that an individual who has applied for Social Security Disability Insurance (SSDI) or Supplemental Security Income (SSI) may be eligible for TDAP during the period the SSDI or SSI application is being processed.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An individual who lives with a minor child as a caretaker relative and meets technical eligibility for cash assistance under COMAR 07.03.03 is ineligible.</text> </paragraph> <paragraph num="C."> <text>An otherwise eligible individual may not receive assistance unless the individual:</text> <paragraph num="(1)"> <text>Agrees to pursue other sources of income and resources;</text> </paragraph> <paragraph num="(2)"> <text>Signs an interim payment reimbursement authorization if applying for SSI benefits in accordance with Regulation .06 of this chapter; and</text> </paragraph> <paragraph num="(3)"> <text>Participates in any required rehabilitation activities in accordance with Regulation .05E of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>An otherwise eligible individual may not receive assistance for more than 9 months in a 36-month period unless the individual:</text> <paragraph num="(1)"> <text>Has been certified as medically disabled by a licensed health care provider who completed the DHS approved verification of disability form; and</text> </paragraph> <paragraph num="(2)"> <text>Has a pending application for SSI, which has not been withdrawn or finally denied.</text> </paragraph> </paragraph> <paragraph num="E."> <text>To remain eligible for assistance, an individual who is potentially eligible for SSI or any other benefit shall:</text> <paragraph num="(1)"> <text>Apply for the benefit; and</text> </paragraph> <paragraph num="(2)"> <text>Fully cooperate with all appropriate agencies by providing all information requested for the determination of eligibility as described in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Cooperation includes actively pursuing an SSI application through all Social Security Administration appeal processes.</text> </paragraph> <paragraph num="G."> <text>Assistance may not be provided to individuals to:</text> <paragraph num="(1)"> <text>Supplement earned income;</text> </paragraph> <paragraph num="(2)"> <text>Supplement unemployment insurance benefits;</text> </paragraph> <paragraph num="(3)"> <text>Supplement SSI benefits;</text> </paragraph> <paragraph num="(4)"> <text>Provide assistance to an individual in a private institution for tuberculosis or mental disease;</text> </paragraph> <paragraph num="(5)"> <text>Provide assistance to an individual in a public institution; or</text> </paragraph> <paragraph num="(6)"> <text>Provide assistance to an individual receiving Adult Foster Care payments.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Eligibility Determination."> <paragraph num="A."> <text>Medical Findings.</text> <paragraph num="(1)"> <text>An individual shall provide, on the required State form, adequate medical findings to support the application for assistance.</text> </paragraph> <paragraph num="(2)"> <text>If an individual does not have the resources to obtain necessary medical findings to verify the impairment, the individual's physician shall be paid from administrative funds:</text> <paragraph num="(a)"> <text>A fee of up to $60; and</text> </paragraph> <paragraph num="(b)"> <text>The costs of laboratory work for each examination according to Maryland Department of Health schedules, but not to exceed $40.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the individual has Medical Assistance coverage, the health care provider completing the examination and the required State form may not be paid through administrative funds.</text> </paragraph> <paragraph num="(4)"> <text>A local department or the Department may:</text> <paragraph num="(a)"> <text>Contract with an entity to provide the necessary medical findings to verify the impairment; and</text> </paragraph> <paragraph num="(b)"> <text>Require individuals applying, as a condition of eligibility for assistance, to use that entity to provide those necessary medical findings.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Determination of Eligibility.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Make the decision on the application according to COMAR 07.03.01;</text> </paragraph> <paragraph num="(b)"> <text>Conduct an interview with the individual at the time of application; and</text> </paragraph> <paragraph num="(c)"> <text>Verify all factors of:</text> <paragraph num="(i)"> <text>Impairment;</text> </paragraph> <paragraph num="(ii)"> <text>Resources; and</text> </paragraph> <paragraph num="(iii)"> <text>Income.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Medical Reports.</text> <paragraph num="(a)"> <text>An applicant shall support the application for TDAP with a medical report before a decision is made on eligibility.</text> </paragraph> <paragraph num="(b)"> <text>The medical report shall:</text> <paragraph num="(i)"> <text>Contain a statement of the nature and estimated duration of the disabilities;</text> </paragraph> <paragraph num="(ii)"> <text>Specify whether a medical diagnosis of substance abuse is indicated; and</text> </paragraph> <paragraph num="(iii)"> <text>Be signed by the examining physician.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The applicant shall sign a release permitting the State to obtain and use copies of all medical reports, held by any source, that pertain to the applicant.</text> </paragraph> <paragraph num="(d)"> <text>The local department or the SRT may request additional medical information, including, if necessary, laboratory testing, to determine eligibility or to establish an eligibility period.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Eligibility Period.</text> <paragraph num="(1)"> <text>The eligibility period is determined by the local department from the estimated duration of the disability on the completed medical report.</text> </paragraph> <paragraph num="(2)"> <text>The eligibility period determined by the local department may:</text> <paragraph num="(a)"> <text>Be less than the estimated recovery time indicated on the medical report; and</text> </paragraph> <paragraph num="(b)"> <text>Not exceed the estimated recovery time indicated on the medical report.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An applicant whose eligibility period as described in §C(1) and (2) of this regulation is at least 3 months but less than 12 months shall be certified for not more than 9 months in a 36-month period.</text> </paragraph> <paragraph num="(4)"> <text>An applicant who is determined by the local department to be impaired and unlikely to recover in less than 12 months shall be certified for not more than 12 months if the individual:</text> <paragraph num="(a)"> <text>Is pursuing SSI eligibility; and</text> </paragraph> <paragraph num="(b)"> <text>Remains TDAP eligible.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The local department may establish additional eligibility periods of not more than 12 months if the individual:</text> <paragraph num="(a)"> <text>Reapplies;</text> </paragraph> <paragraph num="(b)"> <text>Is determined to be eligible; and</text> </paragraph> <paragraph num="(c)"> <text>Continues to pursue the individual's SSI benefit claim.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The local department shall adjust the eligibility period as necessary to prevent the individual from receiving assistance for more than 9 months in a 36-month period if the individual:</text> <paragraph num="(a)"> <text>Withdraws the application for SSI; or</text> </paragraph> <paragraph num="(b)"> <text>Has been finally denied SSI benefits.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The local department may establish additional eligibility periods of not more than 12 months if the individual:</text> <paragraph num="(a)"> <text>Reapplies;</text> </paragraph> <paragraph num="(b)"> <text>Is determined to be eligible; and</text> </paragraph> <paragraph num="(c)"> <text>Continues to pursue the individual's SSI benefit claim.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>The local department shall adjust the eligibility period as necessary to prevent the individual from receiving assistance for more than 9 months in a 36-month period if the individual:</text> <paragraph num="(a)"> <text>Withdraws the application for SSI; or</text> </paragraph> <paragraph num="(b)"> <text>Has been finally denied SSI benefits.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Eligibility automatically ends at the end of the eligibility period unless the individual reapplies and establishes a new eligibility period.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Eligibility for the entire month is established when an individual meets all eligibility requirements for any portion of the month.</text> </paragraph> <paragraph num="E."> <text>Rehabilitation Requirements.</text> <paragraph num="(1)"> <text>During the eligibility period, if there are available resources, the local department may require the individual as a condition of continuing eligibility to:</text> <paragraph num="(a)"> <text>Participate in appropriate medical treatment as determined by the local department consistent with the medical findings obtained under §A of this regulation; or</text> </paragraph> <paragraph num="(b)"> <text>Undergo screening by a certified addictions specialist:</text> <paragraph num="(i)"> <text>To determine the need for substance abuse treatment; and</text> </paragraph> <paragraph num="(ii)"> <text>If found to be in need of substance abuse treatment, to participate in appropriate treatment if available.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>An individual who fails to participate in one or more activities required under §E of this regulation without good cause, as described in Regulation .16D of this chapter, is ineligible for benefits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Interim Assistance Reimbursement."> <paragraph num="A."> <text>Interim Payment Reimbursement Authorization.</text> <paragraph num="(1)"> <text>If the individual is or becomes potentially eligible for receipt of SSI, the individual shall sign an interim payment reimbursement authorization which:</text> <paragraph num="(a)"> <text>Permits the Social Security Administration to mail the individual's initial payment to the Department or the local department; and</text> </paragraph> <paragraph num="(b)"> <text>Permits the Department or the local department to deduct from these payments an amount equal to the TDAP interim assistance provided.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department may not provide assistance to an individual who refuses to execute the interim payment reimbursement authorization.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Interim assistance is the TDAP benefit provided to an individual during the period:</text> <paragraph num="(1)"> <text>Beginning the month the recipient applies for SSI benefits; and</text> </paragraph> <paragraph num="(2)"> <text>Ending the month the SSI payments are received by the Department or the local department.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Department or the local department shall be reimbursed from the SSI initial payment:</text> <paragraph num="(1)"> <text>For the full value of the TDAP benefit; or</text> </paragraph> <paragraph num="(2)"> <text>If the first month's SSI payment is prorated, a portion of the TDAP benefit prorated from the effective date of SSI eligibility.</text> </paragraph> </paragraph> <paragraph num="D."> <text>When the total amount of SSI received by the Department or the local department is greater than the amount of reimbursement, the Department or the local department shall pay the excess to the recipient within 10 working days after the date of receipt of the payment.</text> </paragraph> <paragraph num="E."> <text>Death of the Individual.</text> <paragraph num="(1)"> <text>If an individual dies before SSI eligibility has been determined, the State retains the right to receive benefits due for the retroactive period.</text> </paragraph> <paragraph num="(2)"> <text>The Department or the local department shall return any excess payment to the Social Security Administration district office that served the individual after deducting the amount of interim assistance to which it is entitled.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Presumptive SSI Payment.</text> <paragraph num="(1)"> <text>Presumptive SSI payment is made for a maximum period of 6 months pending the final eligibility determination.</text> </paragraph> <paragraph num="(2)"> <text>The individual shall report receipt of SSI presumptive eligibility payments to the local department within 10 days of receipt.</text> </paragraph> <paragraph num="(3)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Consider the SSI presumptive payment income;</text> </paragraph> <paragraph num="(b)"> <text>Consider the payment income in the month received when separate SSI presumptive payments are made to the eligible individual; and</text> </paragraph> <paragraph num="(c)"> <text>Be entitled to reimbursement from the retroactive lump sum SSI check for assistance provided when the recipient does not report receipt of a presumptive SSI payment.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the SSI presumptive payments are paid as a lump sum, the payment is treated according to Regulation .09 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Financial Need."> <paragraph num="A."> <text>For purposes of TDAP eligibility, need exists if countable:</text> <paragraph num="(1)"> <text>Resources do not exceed $1,500; and</text> </paragraph> <paragraph num="(2)"> <text>Income does not exceed the allowable amount.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Available resources and income are calculated on a current monthly basis.</text> </paragraph> <paragraph num="C."> <text>The allowable amount is $185.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Resources."> <paragraph num="A."> <text>Availability of Resources.</text> <paragraph num="(1)"> <text>Except as otherwise provided by this regulation, the local department shall consider all resources available to the individual.</text> </paragraph> <paragraph num="(2)"> <text>If there is a potential resource, the individual, with the help of the local department as needed, shall:</text> <paragraph num="(a)"> <text>Take all possible steps to make the resource available; and</text> </paragraph> <paragraph num="(b)"> <text>Submit verification of efforts being made to obtain the resource.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A resource is considered available only if the resource is actually at the disposal of the individual.</text> </paragraph> <paragraph num="(4)"> <text>Notes, mortgages, or other financial instruments that may be readily sold are considered available resources unless written rejection by a publicly known buyer of those items proves their lack of salability in the open market at a fair market value.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Countable Resources. Except as provide in §D of this regulation, countable resources are considered available to the individual.</text> </paragraph> <paragraph num="C."> <text>Limitation. The resource limit for an individual in any month is $1,500, and includes the value of all countable resources.</text> </paragraph> <paragraph num="D."> <text>Resources that are not counted against the $1,500 limitation are:</text> <paragraph num="(1)"> <text>The home, as provided by §E of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Household goods used in the home regardless of value, including basic items essential to day-to-day living such as clothing, furniture, implements for personal use, and other similarly essential items;</text> </paragraph> <paragraph num="(3)"> <text>Farm animals;</text> </paragraph> <paragraph num="(4)"> <text>Any motor vehicle, regardless of use or value;</text> </paragraph> <paragraph num="(5)"> <text>A life insurance policy that may be retained to meet current and future needs, except that if the individual has more than one life insurance policy, the local department shall:</text> <paragraph num="(a)"> <text>Disregard the cash-in value of the most valuable policy; and</text> </paragraph> <paragraph num="(b)"> <text>Count the cash-in value of the other policies toward the resource limit;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The value of one burial plot; and</text> </paragraph> <paragraph num="(7)"> <text>The equity value of burial funds, as described in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Ownership of Home.</text> <paragraph num="(1)"> <text>The individual may retain the home only if the individual owns it and:</text> <paragraph num="(a)"> <text>Lives in the home;</text> </paragraph> <paragraph num="(b)"> <text>Plans to return to the home within 6 months from the date of application for assistance; or</text> </paragraph> <paragraph num="(c)"> <text>The individual's spouse lives in the home.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The home includes the property on which the home is located.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Burial Funds.</text> <paragraph num="(1)"> <text>Funds set aside for burial shall be kept separate from other resources.</text> </paragraph> <paragraph num="(2)"> <text>Burial funds mixed with other resources shall be treated as nonexcluded resources.</text> </paragraph> <paragraph num="(3)"> <text>Interest earned on excluded burial funds is also excluded from resources if allowed to accumulate and become part of the set-aside burial fund.</text> </paragraph> <paragraph num="(4)"> <text>The burial fund exclusion shall be reduced by the:</text> <paragraph num="(a)"> <text>Face value of insurance policies if the cash surrender value of policies has been excluded from resources; and</text> </paragraph> <paragraph num="(b)"> <text>Insurance amounts in an irrevocable trust, or other irrevocable agreement, available to meet burial expenses.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Equity Value. Equity value is the value of an item on the open market less legal debts against the item being valued.</text> </paragraph> <paragraph num="H."> <text>Transfer of Resources.</text> <paragraph num="(1)"> <text>Resources transferred during the eligibility period with the intent to defeat the purpose of the law and without the consent of the local department shall be considered a possible:</text> <paragraph num="(a)"> <text>Resource affecting current eligibility; and</text> </paragraph> <paragraph num="(b)"> <text>Fraud or intentional program violation that might have reduced or canceled the eligibility period or defeated recovery provisions.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Transfer of resources within 3 months before filing an application for TDAP benefits is handled according to COMAR 07.03.01.06.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Receipt of Lump Sum Income. Lump sum income is treated as provided in Regulation .09 of this chapter.</text> </paragraph> <paragraph num="J."> <text>The treatment of resources of the sponsor of a legal immigrant is the same as for an applicant or recipient of assistance in the Temporary Cash Assistance (TCA) program under COMAR 07.03.03.15.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Treatment of Lump Sum Income."> <paragraph num="A."> <text>Lump sum income is a nonrecurring money payment.</text> </paragraph> <paragraph num="B."> <text>In determining eligibility, the portion of the lump sum actually available to an individual is counted as income in the following way:</text> <paragraph num="(1)"> <text>The lump sum income is added to the sum of all other countable income for the month and the deductions allowed in §C of this regulation are made;</text> </paragraph> <paragraph num="(2)"> <text>Income resulting from the computation in §B(1) of this regulation is divided by the allowable amount;</text> </paragraph> <paragraph num="(3)"> <text>The individual is ineligible for the period of months equal to the quotient resulting from the division in §B(2) of this regulation beginning with the first month for which advance notice requirements can be met;</text> </paragraph> <paragraph num="(4)"> <text>Any amount remaining which is less than the allowable amount is counted as income in the first month after the ineligibility, if any, ends; and</text> </paragraph> <paragraph num="(5)"> <text>The individual who receives a lump sum payment in the month of application is ineligible for the period of months equal to the quotient resulting from the division in §B(3) of this regulation beginning with the month of application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Shortened Period of Ineligibility for Recipients of Lump Sum Income.</text> <paragraph num="(1)"> <text>The local department shall shorten the period of ineligibility due to receipt of lump sum income if the lump sum income, or a portion of it, becomes unavailable to the individual due to circumstances beyond the control of the individual.</text> </paragraph> <paragraph num="(2)"> <text>The lump sum income, or a portion of it, is considered unavailable if the lump sum income is verified to be no longer in the possession of the individual and cannot be recovered or used for everyday expenses.</text> </paragraph> <paragraph num="(3)"> <text>Circumstances that are considered beyond the control of the individual are:</text> <paragraph num="(a)"> <text>Theft of money;</text> </paragraph> <paragraph num="(b)"> <text>Disaster defined as fire, flood, tornado, or civil disorders;</text> </paragraph> <paragraph num="(c)"> <text>Eviction or foreclosure, or payments of past due rent or mortgage payments to avoid eviction or foreclosure;</text> </paragraph> <paragraph num="(d)"> <text>Theft or breakdown of an essential appliance, defined as a refrigerator, cooking or heating stove, or washing machine, necessitating repair or replacement, so that the individual's living arrangement may continue;</text> </paragraph> <paragraph num="(e)"> <text>Breakdown of essential household furnishings, equipment, or structure necessitating repair or replacement, so that the individual may remain in the home;</text> </paragraph> <paragraph num="(f)"> <text>Lack of heating fuel or utilities, insufficient heating fuel supply, or threat of imminent utility cutoff; or</text> </paragraph> <paragraph num="(g)"> <text>Allowable medical expense payments for:</text> <paragraph num="(i)"> <text>Treatment or service rendered in a hospital, clinic, or nursing home;</text> </paragraph> <paragraph num="(ii)"> <text>Treatment or service rendered by a physician, dentist, certified psychologist, licensed social worker, or any health professional licensed or certified by the State;</text> </paragraph> <paragraph num="(iii)"> <text>Prescription drugs if prescribed by a health professional licensed under State law to prescribe drugs; or</text> </paragraph> <paragraph num="(iv)"> <text>Over-the-counter medications or health-related supplies or appliances ordered by a health professional licensed by the State.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Income."> <paragraph num="A."> <text>Availability of Income.</text> <paragraph num="(1)"> <text>Except as otherwise provided by this regulation, all income actually at the disposal of the individual is considered available to the individual.</text> </paragraph> <paragraph num="(2)"> <text>The individual, with the help of the local department as needed, shall:</text> <paragraph num="(a)"> <text>Take all possible steps to make the income available; and</text> </paragraph> <paragraph num="(b)"> <text>Submit verification of efforts being made to obtain the income.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Earned income from the application month or from a period preceding the application month but received in that month shall be considered lump sum income subject to treatment as described in Regulation .09 of this chapter.</text> </paragraph> <paragraph num="(4)"> <text>Income of a Spouse.</text> <paragraph num="(a)"> <text>Except as described in §B(6) of this regulation, the earned income and all unearned income of the spouse with whom the individual is living is considered to be income to the individual in the month received by the spouse.</text> </paragraph> <paragraph num="(b)"> <text>An amount equal to the allowable amount, as described in Regulation .07C of this chapter, to meet the needs of the nonapplicant or nonrecipient spouse is disregarded.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>In-kind income, including vendor payments, third-party payments, and contributions of goods to the individual, is not counted as income.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Excluded Income. Income from any of the following sources is not considered:</text> <paragraph num="(1)"> <text>Food Supplement Program allotments;</text> </paragraph> <paragraph num="(2)"> <text>Payment received under:</text> <paragraph num="(a)"> <text>The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; or</text> </paragraph> <paragraph num="(b)"> <text>The Maryland Relocation and Assistance Act, Real Property Article, Title 12, Subtitle 2, Annotated Code of Maryland;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A grant or loan to an undergraduate student for educational purposes;</text> </paragraph> <paragraph num="(4)"> <text>All training allowances offered by a public or private organization enabling a TDAP recipient to participate in a training program intended to help the recipient to acquire job skills;</text> </paragraph> <paragraph num="(5)"> <text>Loans or portions of loans from any source that shall be repaid; and</text> </paragraph> <paragraph num="(6)"> <text>All income of a spouse in receipt of SSI benefits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The treatment of income of the sponsor of a legal immigrant is the same as for an applicant or recipient of assistance under COMAR 07.03.17.09-1.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Delivery of Assistance."> <paragraph num="A."> <text>To the extent that resources and staff are available, the local department shall provide assistance in an amount up to $185, deducting the countable unearned income, to eligible individuals in accordance with this regulation.</text> </paragraph> <paragraph num="B."> <text>The local department may suspend or terminate TDAP eligibility if the individual:</text> <paragraph num="(1)"> <text>No longer meets the technical eligibility or need requirements of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Leaves the State temporarily and for more than 1 month; or</text> </paragraph> <paragraph num="(3)"> <text>Refuses to cooperate with any quality control review.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Payee.</text> <paragraph num="(1)"> <text>A payee is:</text> <paragraph num="(a)"> <text>The eligible individual;</text> </paragraph> <paragraph num="(b)"> <text>A judicially appointed legal representative, guardian, trustee, or committee; or</text> </paragraph> <paragraph num="(c)"> <text>A representative payee appointed by the local department.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An eligible individual may not be the payee if the:</text> <paragraph num="(a)"> <text>Medical diagnosis identifies an active medical condition of:</text> <paragraph num="(i)"> <text>Alcoholism; or</text> </paragraph> <paragraph num="(ii)"> <text>Drug addiction; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Recipient is not actively participating in a treatment program or in remission from active substance abuse.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the payee is a representative payee appointed by the local department, the:</text> <paragraph num="(a)"> <text>Initial and subsequent decisions and plan for payments to the representative payee shall be reviewed and approved by the appropriate supervisory staff;</text> </paragraph> <paragraph num="(b)"> <text>Decision and plan shall be reviewed at each application;</text> </paragraph> <paragraph num="(c)"> <text>Individual selected as a representative payee may not be:</text> <paragraph num="(i)"> <text>Family Investment Program staff;</text> </paragraph> <paragraph num="(ii)"> <text>An individual with a known substance abuse problem; or</text> </paragraph> <paragraph num="(iii)"> <text>An entity which deals with eligible individuals for a profit, which would create a conflict of interest; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Local department shall terminate protective payments when they are no longer required by the provisions of §C(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>An individual is not required to accept assistance from a religious organization if acceptance violates the individual's bona fide religious beliefs and practices.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Changes Affecting the Case Status."> <paragraph num="A."> <text>An individual shall report to the local department any change in circumstances within 10 days of the onset of the change.</text> </paragraph> <paragraph num="B."> <text>If a change that may affect continuing eligibility or the delivery of assistance is reported or brought to the attention of the local department, the local department shall promptly determine eligibility and evaluate the provision of assistance.</text> </paragraph> <paragraph num="C."> <text>If the local department believes that an individual's circumstances need to be verified, the local department shall request, and the individual shall promptly submit, completed medical and financial documents for a determination of eligibility.</text> </paragraph> <paragraph num="D."> <text>Notice.</text> <paragraph num="(1)"> <text>After the eligibility period has been established, the local department shall provide timely and adequate advance written notice to the recipient before the:</text> <paragraph num="(a)"> <text>Eligibility period is shortened or terminated; or</text> </paragraph> <paragraph num="(b)"> <text>Method of delivery of assistance is changed.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An adequate advance written notice includes:</text> <paragraph num="(a)"> <text>A statement of the action the local department intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended action;</text> </paragraph> <paragraph num="(c)"> <text>The specific regulations supporting the action;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the individual's right to request a hearing before the Office of Administrative Hearings; and</text> </paragraph> <paragraph num="(e)"> <text>The circumstances under which assistance is continued, if a hearing is requested.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A timely notice is a written notice that is mailed at least 10 days before the date of the action.</text> </paragraph> <paragraph num="(4)"> <text>If the individual or a representative responds within the advance notice period, the local department:</text> <paragraph num="(a)"> <text>Shall provide an opportunity for an agency conference:</text> <paragraph num="(i)"> <text>Where the individual has the opportunity to speak or to be represented by legal counsel, a friend, or other spokesperson; and</text> </paragraph> <paragraph num="(ii)"> <text>Which does not in any way diminish the individual's right to an administrative hearing; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>May not take the intended action until after the conference with the applicant or recipient or the representative.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The local department shall send adequate notice not later than the date of action if the:</text> <paragraph num="(a)"> <text>Local department has factual information confirming the death of an individual;</text> </paragraph> <paragraph num="(b)"> <text>Local department receives a clear written statement signed by the individual that:</text> <paragraph num="(i)"> <text>The individual no longer wishes to receive TDAP benefits; or</text> </paragraph> <paragraph num="(ii)"> <text>Gives information that requires the action and indicates that the individual understands that termination of eligibility or reduction of assistance is the consequence of supplying the information;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Individual's whereabouts are unknown;</text> </paragraph> <paragraph num="(d)"> <text>Individual has moved out of State; or</text> </paragraph> <paragraph num="(e)"> <text>Local department has factual information confirming that the individual was admitted to a public institution.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>If mail from the local department directed to the individual has been returned by the post office indicating no known forwarding address, the local department shall make reasonable attempts to contact the individual.</text> </paragraph> <paragraph num="(7)"> <text>Mass Changes. If changes in either State law or regulations require automatic adjustments or termination of assistance or when benefits are limited as provided in Regulation .17 of this chapter, the local department shall send timely notice of the adjustment or termination. The notice is adequate if the notice includes:</text> <paragraph num="(a)"> <text>A statement of the intended action;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for that intended action;</text> </paragraph> <paragraph num="(c)"> <text>A statement of the specific changes in law requiring the action or the specific action taken under Regulation .17 of this chapter; and</text> </paragraph> <paragraph num="(d)"> <text>A statement of the circumstances under which a hearing may be obtained.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Continuation of Assistance Pending Appeal. Benefits pending appeal are granted pursuant to COMAR 07.01.04.05.</text> </paragraph> <paragraph num="F."> <text>Reapplication and Extension of Eligibility Period.</text> <paragraph num="(1)"> <text>If the eligible individual reapplies after the eligibility period has ended, the application shall be considered a new application.</text> </paragraph> <paragraph num="(2)"> <text>If the eligible individual reapplies before the eligibility period ends, the local department shall complete the application so that eligibility remains uninterrupted for the individual who remains eligible.</text> </paragraph> <paragraph num="(3)"> <text>If the eligible individual requests an extension of the eligibility period based on new evidence of the individual's impairment, the local department shall determine eligibility and may adjust the eligibility period as appropriate.</text> </paragraph> <paragraph num="(4)"> <text>At the end of the eligibility period, the local department shall require a new application and obtain new proof of eligibility to establish a new eligibility period.</text> </paragraph> <paragraph num="(5)"> <text>The local department shall send the eligible individual a reminder notice 1 month before the month the eligibility period is to expire.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Payment Irregularities."> <text>Payment irregularities, which include overpayments, underpayments, and fraud, are handled according to COMAR 07.03.14.</text> </regulation> <regulation prefix="Regulation" num=".14" heading="Appeals."> <paragraph num="A."> <text>The local department shall give written notification of the right to, and the procedures for requesting and obtaining, an administrative hearing to each individual at the time of application and whenever the local department notifies the individual of any action which might deny, delay, suspend, reduce, or terminate eligibility or assistance.</text> </paragraph> <paragraph num="B."> <text>The procedures for an administrative hearing are set forth in COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Fraud."> <text>A disqualification period of 36 months from the date of the conviction for fraud in a needs-based program shall be imposed on a convicted TDAP individual.</text> </regulation> <regulation prefix="Regulation" num=".16" heading="Penalty Period."> <paragraph num="A."> <text>Except as otherwise provided in §D of this regulation, an eligible individual whose eligibility has been interrupted for failure to comply with any program requirement listed in §B of this regulation and who reapplies is ineligible until the individual complies with the requirement.</text> </paragraph> <paragraph num="B."> <text>Noncompliance is failure to:</text> <paragraph num="(1)"> <text>Cooperate with the SRT when referred by the local department;</text> </paragraph> <paragraph num="(2)"> <text>Cooperate with the Disability Entitlement Advocacy Program (DEAP) if referred by the local department;</text> </paragraph> <paragraph num="(3)"> <text>Pursue eligibility for SSI with the Social Security Administration when required; or</text> </paragraph> <paragraph num="(4)"> <text>Participate in any required rehabilitation activities.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall notify the individual of the penalty period, which shall be effective the month in which eligibility is interrupted.</text> </paragraph> <paragraph num="D."> <text>Good Cause.</text> <paragraph num="(1)"> <text>An individual is not subject to the penalty described in §A of this regulation if the individual verifies good cause for being unable to keep an appointment.</text> </paragraph> <paragraph num="(2)"> <text>Examples of good cause include, but are not limited to:</text> <paragraph num="(a)"> <text>Hospitalization; or</text> </paragraph> <paragraph num="(b)"> <text>Inability to secure a necessary appointment.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Capped Program Subject to Appropriation."> <paragraph num="A."> <text>If the Secretary of Human Services determines that the caseload of current TDAP recipients will exhaust the TDAP appropriation for any State fiscal year, the Secretary may take one or more of the following actions to insure that the TDAP appropriation will not be exhausted:</text> <paragraph num="(1)"> <text>Cease making payments on new applications for:</text> <paragraph num="(a)"> <text>Individuals with an eligibility period of 9 months or less;</text> </paragraph> <paragraph num="(b)"> <text>Individuals with an eligibility period of 12 months; or</text> </paragraph> <paragraph num="(c)"> <text>Both groups as described in §A(1)(a) and (b) of this regulation;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Decrease further payments by 25 percent of the amount specified in Regulation .11A of this chapter for:</text> <paragraph num="(a)"> <text>Individuals with an eligibility period of 9 months or less;</text> </paragraph> <paragraph num="(b)"> <text>Individuals with an eligibility period of 12 months; or</text> </paragraph> <paragraph num="(c)"> <text>Both groups as described in §A(2)(a) and (b) of this regulation; or</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Deny further payments for current:</text> <paragraph num="(a)"> <text>Recipients with an eligibility period of 9 months or less;</text> </paragraph> <paragraph num="(b)"> <text>Recipients with an eligibility period of 12 months; or</text> </paragraph> <paragraph num="(c)"> <text>Both groups as described in §A(3)(a) and (b) of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If additional appropriations are made during the State fiscal year, the Secretary may adjust the actions taken in accordance with §A of this regulation to ensure that the additional appropriation will not be exhausted.</text> </paragraph> <paragraph num="C."> <text>Local Funding for TDAP Benefits. Local jurisdictions:</text> <paragraph num="(1)"> <text>May fund individuals whose benefits are denied or reduced under this Regulation; and</text> </paragraph> <paragraph num="(2)"> <text>May not be reimbursed for any of these payments.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Transition from Transitional Emergency, Medical, and Housing Assistance (TEMHA) to TDAP."> <paragraph num="A."> <text>On the effective date of this chapter, individuals for whom a period of eligibility had been established under COMAR 07.06.05 shall continue that eligibility period until the:</text> <paragraph num="(1)"> <text>Eligibility period expires; or</text> </paragraph> <paragraph num="(2)"> <text>Individual becomes ineligible.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Notify the individual before the period of eligibility expires that the individual must reapply for continued assistance; and</text> </paragraph> <paragraph num="(2)"> <text>Apply the provisions of this chapter to determine the continued eligibility for individuals described in §A of this regulation.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§1-205, 2-209, 5-201, 5-207, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 1, 2004 (31:14 Md. R. 1077)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D, F amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04F,G amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, C amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08E amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A, B amended effective October 17, 2011 (38:21 Md. R. 1276)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> </annotations> </chapter> <chapter num="06" heading="Mandatory State Supplement for Supplemental Security Income Recipients"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter sets the eligibility criteria for payments of the Maryland Mandatory State Supplement to certain individuals and couples in the Supplemental Security Income program.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“December 1973 income” means an amount equal to the total of:</text> <paragraph num="(a)"> <text>The amount of cash assistance the individual or couple received for December 1973, under programs in the State's plan approved under Title I, X, XIV, or XVI of the Social Security Act programs, including any part of the amount attributable to meeting special needs or circumstances, but not including any special rental allowances paid by political subdivisions of the State which were disregarded in computing the amount of cash assistance; and</text> </paragraph> <paragraph num="(b)"> <text>The amount of nonassistance income received in December 1973 remaining after application of all appropriate income exclusions, minus any unreported income in December 1973, which, if reported, would have resulted in a reduction in the amount of assistance.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“SSA” means the federal Social Security Administration.</text> </paragraph> <paragraph num="(3)"> <text>“SSI” means the Supplemental Security Income Program.</text> </paragraph> <paragraph num="(4)"> <text>“Title XVI benefit plus any other income” means an amount equal to the total of:</text> <paragraph num="(a)"> <text>The amount, if any, of the SSI benefit to which the individual or couple is entitled for the month under Title XVI of the Social Security Act; and</text> </paragraph> <paragraph num="(b)"> <text>The amount of any income for the individual or couple for the month, other than Title XVI benefits, that would have been counted as income under the State Plan in operation for June 1973.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Administration of the Mandatory State Supplement."> <paragraph num="A."> <text>SSA administers the Mandatory State Supplement Program through an agreement with the State.</text> </paragraph> <paragraph num="B."> <text>SSA shall make the State supplemental payment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Eligibility for the State Supplement."> <text>An individual or couple is eligible each month beginning January 1974 for a State supplement under this chapter if the individual or couple:</text> <paragraph num="A."> <text>Is a resident of the State;</text> </paragraph> <paragraph num="B."> <text>Meets the SSI definition of aged, blind, or disabled in that month;</text> </paragraph> <paragraph num="C."> <text>Is a recipient of cash grants under the programs in the State's plan approved under Title I, X, XIV, or XVI of the Social Security Act in December 1973, or who applied for this assistance in the State in December 1973 and was subsequently determined to be eligible for a cash grant for the month of December 1973 under these programs; and</text> </paragraph> <paragraph num="D."> <text>Has December 1973 income as defined in Regulation .02B(1) of this chapter exceeding the amount of the individual's or couple's Title XVI benefit plus any other income as defined in Regulation .02B(2) of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Limitations on Eligibility."> <text>SSA may not pay an individual or couple the State supplement in any month in which the individual or couple was ineligible to receive benefits under Title XVI according to 20 CFR §416.2040.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Residency."> <paragraph num="A."> <text>An individual or couple may not receive the State supplement in any full month when the individual or couple is not a resident of Maryland as described in §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Residence.</text> <paragraph num="(1)"> <text>A resident of the State is one who is living in the State voluntarily and not for a temporary purpose and has no immediate intention of moving from the State.</text> </paragraph> <paragraph num="(2)"> <text>A recipient of assistance may be living outside of the State if the individual's absence from the State is temporary with subsequent returns to the State, or with the intent to return when the purposes of the absence have been accomplished.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Amount of the State Supplement."> <text>The amount of the State supplement is the amount by which the individual's or couple's December 1973 income as defined in Regulation .02B(1) of this chapter exceeds the Title XVI benefits and other income as defined in Regulation .02B(2) of this chapter for the month.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Payment Irregularities."> <paragraph num="A."> <text>Overpayments.</text> <paragraph num="(1)"> <text>Upon determination that an overpayment has been made, SSA shall make adjustments against future federally administered payments for which the individual is entitled.</text> </paragraph> <paragraph num="(2)"> <text>The rules and requirements in effect for recovery of SSI benefits shall also apply to the recovery of mandatory State supplement overpaid amounts.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Underpayments.</text> <paragraph num="(1)"> <text>Upon determination that an underpayment of the State supplement is due and payable, the SSA shall pay the underpaid amount to the underpaid claimant or to the individual's representative.</text> </paragraph> <paragraph num="(2)"> <text>If the underpaid individual dies before receiving the underpaid amount of the State supplement, the underpaid amount shall be paid to the individual's eligible spouse.</text> </paragraph> <paragraph num="(3)"> <text>If the deceased claimant has no eligible spouse, the underpaid amount may not be paid.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Termination of the Mandatory State Supplement."> <text>The State supplement shall end the earlier of:</text> <paragraph num="A."> <text>The month after the month of death; or</text> </paragraph> <paragraph num="B."> <text>The first month after the month in which the individual ceases to be an aged, blind, or disabled individual as defined in 20 CFR §416.202.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Discrimination."> <text>Discrimination complaints shall be handled in accordance with COMAR 07.01.03.</text> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§2-209 and 5-205, Annotated Code of MarylandFederal Regulatory Reference—20 CFR §§416.2001—416.2075</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 1, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E repealed effective April 7, 1978 (5:7 Md. R. 521)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed effective February 10, 1978 (5:3 Md. R. 137)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective January 19, 1977 (4:2 Md. R. 86)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A adopted effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A amended effective October 10, 1983 (10:20 Md. R. 1783)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B adopted effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 repealed and new regulations .01—.10 adopted effective July 16, 2007 (34:14 Md. R. 1245)</annotation> </annotations> </chapter> <chapter num="07" heading="Public Assistance to Adults"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>Public Assistance to Adults is a monthly payment of State funds to an individual who has:</text> <paragraph num="A."> <text>Been certified for a licensed assisted living program, a CARE home, or a Maryland Department of Health (MDH) rehabilitative residence; and</text> </paragraph> <paragraph num="B."> <text>Allowable needs in excess of total countable income and resources that do not exceed limits.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Allowable need” means any need as described in Regulation .04 of this chapter as licensed assisted living, Certified Adult Residential Environment (CARE) homes, and personal and incidental needs.</text> </paragraph> <paragraph num="(2)"> <text>“Assisted living” means services provided in a licensed protective institutional environment as described in COMAR 10.07.14 to an individual who is aged or disabled, or both, and who cannot manage activities of daily living as described in COMAR 10.07.14.02B(2)(b).</text> </paragraph> <paragraph num="(3)"> <text>“CARE home” means a home that provides supervised residential alternatives to an individual who, due to physical or mental disability, cannot live unsupervised in the community and is at risk for institutionalization as described in COMAR 07.02.19.</text> </paragraph> <paragraph num="(4)"> <text>"MDH" rehabilitative residence" means a residence that provides residential rehabilitation as described in COMAR 10.21.22 or a supported living program approved by the Mental Hygiene Administration of the Maryland Department of Health.</text> </paragraph> <paragraph num="(5)"> <text>“Local department” means a local department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(6)"> <text>“Net countable income” means gross income less any disregard.</text> </paragraph> <paragraph num="(7)"> <text>“Protected living arrangement” means a residential environment that provides care to vulnerable adults who are aged, disabled, or both, and who cannot manage activities of daily living as described in COMAR 10.07.14.02B(2)(b).</text> </paragraph> <paragraph num="(8)"> <text>“Resident” means an individual who is living in the State voluntarily and not for a temporary purpose.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility Criteria."> <paragraph num="A."> <text>An individual is eligible when, in any month, the individual:</text> <paragraph num="(1)"> <text>Is a resident of the State;</text> </paragraph> <paragraph num="(2)"> <text>Is receiving a federal benefit for age, blindness, or disability;</text> </paragraph> <paragraph num="(3)"> <text>If not receiving a federal retirement or disability benefit, has filed an application for Supplemental Security Income (SSI) and Social Security Disability Insurance (SSDI), in accordance with §B of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>Is in an assisted living program, in a CARE home, or in a MDH rehabilitative residence while continuing to cooperate with all technical and financial requirements of eligibility; and</text> </paragraph> <paragraph num="(5)"> <text>Continues to cooperate with all technical and financial requirements of eligibility.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Social Security Administration Disability Benefits Applications and Appeals.</text> <paragraph num="(1)"> <text>Applicants who are not receiving a federal retirement or disability benefit shall fully cooperate with the Social Security Administration (SSA) application and appeals processes.</text> </paragraph> <paragraph num="(2)"> <text>Failure to cooperate shall render the applicant or recipient ineligible and result in application denial or case closure.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If SSA makes a final unfavorable decision, the customer is no longer eligible for assisted living benefits from the PAA program, unless:</text> <paragraph num="(1)"> <text>Good cause exists for continued PAA eligibility, which the DHS Appointing Authority or its designee shall determine following a review; or</text> </paragraph> <paragraph num="(2)"> <text>Disability Services Operations (DSO) decides that the person meets the definition of disabled following a consultative exam or coordination with the State Disability Determination Services Agency.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Determination of Medical Justification for Placement into an Assisted Living Facility.</text> <paragraph num="(1)"> <text>The Department of Human Services shall establish a process through DSO to determine when medical justification for placement into a protected living environment is sufficient to support an individual’s eligibility for the PAA-Assisted Living program.</text> </paragraph> <paragraph num="(2)"> <text>This provision does not apply to individuals participating in PAA-CARE homes and PAA-MDH rehabilitative residences.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Temporary Absence from Maryland.</text> <paragraph num="(1)"> <text>An individual remains a resident of the State despite temporary absence from the State if the individual intends to return when the purposes of the absence have been accomplished.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall verify, after 30 consecutive days of absence and monthly after that, whether the absence is temporary or permanent.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Cooperation with the Eligibility Process.</text> <paragraph num="(1)"> <text>An individual shall:</text> <paragraph num="(a)"> <text>Provide all necessary information needed for initial or continued program eligibility and ensure that the information is true, correct, and complete; and</text> </paragraph> <paragraph num="(b)"> <text>Cooperate with the Agency in all aspects of program administration.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The individual and the individual’s authorized representative are subject to the requirements in COMAR 07.03.14 if they provide false information.</text> </paragraph> </paragraph> <paragraph num="G."> <text>After meeting all other program requirements, an individual is eligible for Public Assistance to Adults:</text> <paragraph num="(1)"> <text>While the application for other benefits is pending; and</text> </paragraph> <paragraph num="(2)"> <text>After the application for other benefits is denied if the individual meets the conditions described in §A(3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Interim Payment Reimbursement Authorization.</text> <paragraph num="(1)"> <text>Assisted living program and CARE home applicants and recipients shall sign an Interim Payment Reimbursement Authorization which:</text> <paragraph num="(a)"> <text>Permits the Social Security Administration to mail the initial SSI payment to the local department providing the Public Assistance to Adults; and</text> </paragraph> <paragraph num="(b)"> <text>Allows the local department to reimburse itself for the assistance granted the recipient.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the initial SSI payment mailed to the local department is less than or equal to the amount of Public Assistance to Adults received for the months the individual was entitled to SSI, the local department may retain the full amount of the SSI payment.</text> </paragraph> <paragraph num="(3)"> <text>If the amount of SSI received by the local department is greater than the amount of assistance paid, the local department shall pay the excess amount to the individual within 10 days of the receipt of the SSI payment and the Supplemental Security Income Notice of Interim Assistance Reimbursement Eligibility and Accountability Report.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Need Requirements."> <paragraph num="A."> <text>Personal Needs Allowance.</text> <paragraph num="(1)"> <text>The standard for personal and incidental needs is $82 for an individual receiving Public Assistance to Adults for care in an assisted living program, CARE home, or MDH rehabilitative residence or supported living programs.</text> </paragraph> <paragraph num="(2)"> <text>The personal needs allowance may not be used for the cost of care.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Assisted Living Program.</text> <paragraph num="(1)"> <text>Assisted living cost of care is:</text> <paragraph num="(a)"> <text>Paid up to the maximum allowable amount as set forth in §B(2) of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>An allowable need for the purposes of Public Assistance to Adults.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Payment Schedule for Assisted Living Care. Effective January 1, 2009, the maximum allowable amount paid to a recipient for assisted living program care is $858 per month or $28.22 per diem.</text> </paragraph> <paragraph num="(3)"> <text>Per diem amounts are used when the recipient enters care after the first day of the month.</text> </paragraph> <paragraph num="(4)"> <text>Benefits are effective on the date of entry into care when the application is made in the same month.</text> </paragraph> </paragraph> <paragraph num="C."> <text>CARE Homes.</text> <paragraph num="(1)"> <text>CARE home cost of care is:</text> <paragraph num="(a)"> <text>Paid up to a maximum allowable amount as set forth in §C(2) of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>An allowable need for the purposes of Public Assistance to Adults.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Payment Schedule for CARE Homes. Effective January 1, 2009, the maximum allowable amount paid to a recipient for CARE home care is:</text> </paragraph> <paragraph num="(3)"> <text>Per diem amounts are used when the recipient enters care after the first day of the month.</text> </paragraph> <paragraph num="(4)"> <text>Benefits are paid from the date of entry into care when the application is made in the same month.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Rehabilitative Residences. A resident of a MDH rehabilitative residence or supported living program who meets technical and financial eligibility requirements shall receive the personal needs allowance as described in §A of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Determining Available Resources."> <paragraph num="A."> <text>Resources Retained.</text> <paragraph num="(1)"> <text>The Public Assistance to Adults applicant or recipient may retain up to $2,000 in countable resources.</text> </paragraph> <paragraph num="(2)"> <text>To determine the individual's eligibility, the local department shall measure the individual's countable resources against the maximum allowable amount as described in §A(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Countable resources include but are not limited to:</text> <paragraph num="(1)"> <text>Cash on hand;</text> </paragraph> <paragraph num="(2)"> <text>Money in the bank;</text> </paragraph> <paragraph num="(3)"> <text>Stocks;</text> </paragraph> <paragraph num="(4)"> <text>Bonds;</text> </paragraph> <paragraph num="(5)"> <text>Real property other than the applicant's or recipient's home; and</text> </paragraph> <paragraph num="(6)"> <text>Trust fund principal when the individual:</text> <paragraph num="(a)"> <text>Is the beneficiary; and</text> </paragraph> <paragraph num="(b)"> <text>Has unrestricted access to the principal of the trust.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Ownership of Home.</text> <paragraph num="(1)"> <text>An applicant or recipient may retain the home the applicant or recipient owns if the:</text> <paragraph num="(a)"> <text>Applicant or recipient was living in the home and plans to return to the home within 6 months from the date of the application for assistance; or</text> </paragraph> <paragraph num="(b)"> <text>Spouse with whom the applicant or recipient was living when the applicant or recipient entered care is still living in the home.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If neither of the conditions described in §C(1) of this regulation exists, then the equity value of the home is considered a countable resource.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Transfer of Property. Transfer of property while receiving assistance with the intent to defeat the purposes of the law and without the consent of the local department shall be dealt with as described in COMAR 07.03.01.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Excluded Resources."> <paragraph num="A."> <text>Excluded resources include:</text> <paragraph num="(1)"> <text>The value of burial spaces for the individual, the individual's spouse, or any member of the individual's immediate family;</text> </paragraph> <paragraph num="(2)"> <text>Burial funds as described in §B of this regulation;</text> </paragraph> <paragraph num="(3)"> <text>Irrevocable burial contracts as described in §C of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>Vehicles owned by the individual;</text> </paragraph> <paragraph num="(5)"> <text>Life insurance policies;</text> </paragraph> <paragraph num="(6)"> <text>Payments under Title I of Public Law 100-383, the Civil Liberties Act of 1988, or Title II of Public Law 100-383, the Aleutian and Pribilof Islands Restitution Act, received by individuals of Japanese ancestry and Aleuts;</text> </paragraph> <paragraph num="(7)"> <text>Payments made from the Agent Orange Settlement Fund or any other fund established pursuant to the settlement in the Agent Orange product liability litigation;</text> </paragraph> <paragraph num="(8)"> <text>Payments excluded under federal law; and</text> </paragraph> <paragraph num="(9)"> <text>Trust fund principal when the individual has no access or only restricted access to the principal of the trust.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Burial Funds.</text> <paragraph num="(1)"> <text>In this section, “burial funds” means a revocable burial contract, burial trust, or other burial arrangement, or separately identified fund that is clearly designated as set aside for the individual's or spouse's burial expense.</text> </paragraph> <paragraph num="(2)"> <text>Up to $1,500 each of burial funds shall be excluded from resources.</text> </paragraph> <paragraph num="(3)"> <text>Funds set aside for burial shall be kept separate from other resources not set aside for burial. Burial funds mixed with other resources shall be treated as nonexcluded resources.</text> </paragraph> <paragraph num="(4)"> <text>Interest earned on excluded burial funds is also excluded from income and resources if it is left to accumulate and become part of the separately identified burial fund.</text> </paragraph> <paragraph num="(5)"> <text>The burial fund exclusion shall be reduced by:</text> <paragraph num="(a)"> <text>The face value of insurance policies if the cash surrender value of the policies has been excluded from resources; and</text> </paragraph> <paragraph num="(b)"> <text>Amounts in an irrevocable burial contract, or other irrevocable agreement, available to meet burial expenses.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Irrevocable Burial Contracts.</text> <paragraph num="(1)"> <text>“Irrevocable burial contract” means an agreement that does not provide for a refund and that is clearly designated as providing for the individual's or spouse's burial expense.</text> </paragraph> <paragraph num="(2)"> <text>An irrevocable burial contract is fully excluded regardless of value.</text> </paragraph> <paragraph num="(3)"> <text>Interest earned on irrevocable burial funds is also excluded from income and resources.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Income."> <paragraph num="A."> <text>In this regulation, “income” means all income from any source.</text> </paragraph> <paragraph num="B."> <text>Countable income includes, but is not limited to:</text> <paragraph num="(1)"> <text>Wages, salaries, tips, and commissions;</text> </paragraph> <paragraph num="(2)"> <text>Income from self-employment after deducting costs of materials, equipment, or other items essential to production of the self-employment income;</text> </paragraph> <paragraph num="(3)"> <text>Federally funded assistance payments;</text> </paragraph> <paragraph num="(4)"> <text>State-funded assistance payments;</text> </paragraph> <paragraph num="(5)"> <text>Annuities, pensions, and retirement benefits;</text> </paragraph> <paragraph num="(6)"> <text>Workers' compensation or unemployment benefits;</text> </paragraph> <paragraph num="(7)"> <text>Social Security benefits;</text> </paragraph> <paragraph num="(8)"> <text>Support and alimony payments;</text> </paragraph> <paragraph num="(9)"> <text>Educational assistance not excluded under §C of this regulation;</text> </paragraph> <paragraph num="(10)"> <text>Payments from government programs, dividends, interest, royalties, or money payments from any source that is a gain or benefit to the individual;</text> </paragraph> <paragraph num="(11)"> <text>The contribution for a parent from a son or daughter;</text> </paragraph> <paragraph num="(12)"> <text>The contribution for an adult child with a disability from a parent;</text> </paragraph> <paragraph num="(13)"> <text>Lump sum income as described in §E of this regulation;</text> </paragraph> <paragraph num="(14)"> <text>Trust fund payments made on behalf of the individual when the payment is made:</text> <paragraph num="(a)"> <text>Directly to the individual; or</text> </paragraph> <paragraph num="(b)"> <text>To the individual's legal guardian; and</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>Income from the trust fund principal when the individual has a right to the income as it becomes available.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Excluded income includes:</text> <paragraph num="(1)"> <text>Any grant or loan to an undergraduate student for educational purposes made, or insured, under any program administered by the U.S. Secretary of Education;</text> </paragraph> <paragraph num="(2)"> <text>Any benefits received under Title VII, Nutrition Program for the Elderly, of the Older Americans Act of 1965, as amended;</text> </paragraph> <paragraph num="(3)"> <text>Any stipends, compensation, or expenses received by volunteers from any programs existing or to be set up under the “Domestic Volunteer Service Act of 1973” sponsored by ACTION, such as, but not limited to:</text> <paragraph num="(a)"> <text>Demonstration Project Program for Local Services (PLS);</text> </paragraph> <paragraph num="(b)"> <text>Volunteers in Service to America (VISTA);</text> </paragraph> <paragraph num="(c)"> <text>University Year for Action;</text> </paragraph> <paragraph num="(d)"> <text>Retired Senior Volunteer Program (RSVP);</text> </paragraph> <paragraph num="(e)"> <text>Foster Grandparents;</text> </paragraph> <paragraph num="(f)"> <text>Older American Community Service Program;</text> </paragraph> <paragraph num="(g)"> <text>Service Corps of Retired Executives (SCORE); and</text> </paragraph> <paragraph num="(h)"> <text>Active Corps of Executives (ACE);</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The value of home produce of an applicant or recipient used by the individual for home consumption;</text> </paragraph> <paragraph num="(5)"> <text>Educational loans and grants, such as scholarships, obtained and used under conditions that preclude their use for current living costs, other than those related to educational pursuits, such as books, fees, transportation to and from an educational institution, and the cost of child care while in attendance;</text> </paragraph> <paragraph num="(6)"> <text>All training allowances received in a program under the Youth Employment Demonstration Program;</text> </paragraph> <paragraph num="(7)"> <text>All training allowances received in a program offered by a public or private organization enabling people to participate in training programs intended to help them acquire job skills;</text> </paragraph> <paragraph num="(8)"> <text>Payment received from the U.S. Department of Commerce, the Census Bureau, for short-term employment as a census worker;</text> </paragraph> <paragraph num="(9)"> <text>Payment under Title I of Public Law 100-383, the Civil Liberties Act of 1988, or Title II of Public Law 100-383, the Aleutian and Pribilof Islands Restitution Act, received by individuals of Japanese ancestry and Aleuts;</text> </paragraph> <paragraph num="(10)"> <text>Payment made from the Agent Orange Settlement Fund or any other fund established pursuant to the settlement in the Agent Orange product liability litigation;</text> </paragraph> <paragraph num="(11)"> <text>The value of the benefit amount under the Food Supplement Program; and</text> </paragraph> <paragraph num="(12)"> <text>Income from the trust principal when the individual has no right to the income.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Income that is excluded may not be considered in determining the need of any other person for assistance.</text> </paragraph> <paragraph num="E."> <text>Receipt of Lump Sum Income.</text> <paragraph num="(1)"> <text>Lump sum income is a nonrecurring money payment received by an applicant or recipient.</text> </paragraph> <paragraph num="(2)"> <text>The portion of a lump sum actually available to an applicant or recipient is counted as a resource or income for determining eligibility and amount of payment.</text> </paragraph> <paragraph num="(3)"> <text>The lump sum payment is counted in the following way:</text> <paragraph num="(a)"> <text>An amount equal to the resource limit as described in Regulation .05A of this chapter, or an amount which when added to existing resources would equal the resource limit, may be retained;</text> </paragraph> <paragraph num="(b)"> <text>The remaining lump sum is considered income and is added to the sum of all other income for the month after work expenses and other allowable disregards have been applied;</text> </paragraph> <paragraph num="(c)"> <text>Income resulting from the computation in §E(3)(b) of this regulation is divided by the allowable amount for the individual;</text> </paragraph> <paragraph num="(d)"> <text>The recipient is ineligible for the period of months equal to the quotient resulting from the division in §E(3)(c) of this regulation beginning with the first month for which advance notice of termination requirements can be met;</text> </paragraph> <paragraph num="(e)"> <text>Any amount remaining which is less than the allowable amount is counted as income in the first month after the ineligibility ends;</text> </paragraph> <paragraph num="(f)"> <text>If the lump sum is less than the monthly allowable amount and the asset limitation has been reached, the lump sum is deducted from the grant for the first month for which advance notice of reduction requirements can be met; and</text> </paragraph> <paragraph num="(g)"> <text>The recipient who receives a lump sum payment in the month of application is ineligible for the period of months equal to the quotient resulting from the division in §E(3)(c) of this regulation beginning with the month of application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Shortened Period of Ineligibility for Recipients of Lump Sum Income.</text> <paragraph num="(1)"> <text>The local department shall shorten the period of ineligibility for assistance due to receipt of lump sum income when the lump sum income or a portion of it becomes unavailable to the applicant or recipient due to circumstances beyond the individual's control.</text> </paragraph> <paragraph num="(2)"> <text>The lump sum income or a portion of it is considered unavailable when:</text> <paragraph num="(a)"> <text>It is no longer in the possession of the individual and can not be recovered or used for every day expenses; and</text> </paragraph> <paragraph num="(b)"> <text>This unavailability has been verified.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Circumstances considered beyond the control of the individual are:</text> <paragraph num="(a)"> <text>Theft of money;</text> </paragraph> <paragraph num="(b)"> <text>Disaster defined as fire, flood, tornado, or civil disorder;</text> </paragraph> <paragraph num="(c)"> <text>Eviction or foreclosure; or</text> </paragraph> <paragraph num="(d)"> <text>Medical expenses.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Allowable medical expenses under §F(3)(d) of this regulation are payments for:</text> <paragraph num="(a)"> <text>Treatment or service rendered in a hospital, clinic, or nursing home;</text> </paragraph> <paragraph num="(b)"> <text>Treatment or service rendered by a physician, dentist, certified psychologist, licensed social worker, or any health professional licensed or certified by the State;</text> </paragraph> <paragraph num="(c)"> <text>Prescription drugs when prescribed by a health professional licensed under State law to prescribe drugs; and</text> </paragraph> <paragraph num="(d)"> <text>Over-the-counter medication, health-related supplies, or appliances recommended by a health professional licensed by the State.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Disregards from Income."> <paragraph num="A."> <text>Net countable income is determined by applying the following disregards to countable income:</text> <paragraph num="(1)"> <text>A disregard of $85 plus 1/2 of the remaining earned income in any month is deducted from the total earned income as described in Regulation .07B(1) and (2) of this chapter of an individual who has no unearned income;</text> </paragraph> <paragraph num="(2)"> <text>A disregard of $20 is applied to the unearned income of an individual who has only unearned income; or</text> </paragraph> <paragraph num="(3)"> <text>A disregard of $20 in addition to a disregard of $65 plus 1/2 of the remaining earned income in any month is deducted from the total earned income of a person who has both earned and unearned income.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A disregard equal to the cost of care is applied to the income of residents of MDH rehabilitative residences.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Amount of Grant and Payee."> <paragraph num="A."> <text>The payment in Public Assistance to Adults, in any month, shall be the amount by which the allowable needs exceed the net countable income in that month.</text> </paragraph> <paragraph num="B."> <text>The payee shall be one of the following:</text> <paragraph num="(1)"> <text>An eligible individual;</text> </paragraph> <paragraph num="(2)"> <text>An agency-appointed representative payee; or</text> </paragraph> <paragraph num="(3)"> <text>A judicially appointed legal representative, guardian, trustee, or committee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Protective payments may be made on behalf of a recipient to an agency-appointed representative payee if:</text> <paragraph num="(1)"> <text>Medical and social findings establish that the recipient is so unable to manage money that making payment to the recipient would be contrary to the recipient's welfare;</text> </paragraph> <paragraph num="(2)"> <text>There is available to act as representative payee, a responsible and dependable individual, other than the assisted living facility operator or staff, to receive the check on behalf of a recipient and handle the money for the recipient's interest and well-being;</text> </paragraph> <paragraph num="(3)"> <text>The initial and subsequent decisions and plan for protective payments are reviewed and approved by the local department director or an appropriate member of the administrative or supervisory staff designated by the local department director to take this responsibility;</text> </paragraph> <paragraph num="(4)"> <text>Services are given to protect the recipient's welfare and to improve, as much as possible, the recipient's care and ability to manage funds;</text> </paragraph> <paragraph num="(5)"> <text>Full needs by assistance standards are met; and</text> </paragraph> <paragraph num="(6)"> <text>The decision and plan are reviewed at least once in 6 months.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Protective payments are terminated immediately when:</text> <paragraph num="(1)"> <text>The recipient is considered able to manage funds;</text> </paragraph> <paragraph num="(2)"> <text>Judicial appointment is made of a guardian or other legal representative as serving the best interest of the recipient; or</text> </paragraph> <paragraph num="(3)"> <text>The agency learns that the representative payee has a conflict of interest or is handling the recipient’s funds in a fraudulent or exploitative manner.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The representative payee may not be an individual whose selection would create a conflict of interest, including:</text> <paragraph num="(1)"> <text>A Family Investment Program staff member; or</text> </paragraph> <paragraph num="(2)"> <text>An entity that deals with the recipient for profit, such as an assisted living home operator or other vendor.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Any program payments that are obtained or used in a fraudulent manner shall be considered an overpayment and shall be subject to recoupment in accordance with Regulation .13 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Reconsideration."> <paragraph num="A."> <text>The purpose of a reconsideration is to review all requirements for a Public Assistance to Adults grant in order to determine eligibility for continuing assistance and, if eligible, amount of assistance.</text> </paragraph> <paragraph num="B."> <text>Timing. Every case receiving assistance shall be reconsidered once in every 12 months.</text> </paragraph> <paragraph num="C."> <text>The Reapplication Process.</text> <paragraph num="(1)"> <text>A recipient shall have an opportunity to file a signed application for assistance to continue and shall be given, in writing or orally, information pertinent to filing the application.</text> </paragraph> <paragraph num="(2)"> <text>When the signed application is filed, the local department shall take steps to ascertain and record the facts and any other information required to make a decision as to continuing eligibility for benefits.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A decision as to eligibility for continuing assistance is to be made as promptly as possible and in accordance with requirements set forth in COMAR 07.03.01.</text> </paragraph> <paragraph num="E."> <text>The case record shall show accurately and completely that the requirements of this regulation with respect to reconsiderations have been met.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Interim Change."> <paragraph num="A."> <text>The recipient shall report any change in circumstances to the local department within 10 days of the change.</text> </paragraph> <paragraph num="B."> <text>The local department shall:</text> <paragraph num="(1)"> <text>Give, in writing or orally, information pertinent to the recipient's filing of a signed statement regarding the change; and</text> </paragraph> <paragraph num="(2)"> <text>Take steps as indicated by the facts and other information reported by either the recipient or another responsible source to make a decision as to eligibility for continuing assistance.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Advance Notice of Termination or Reduction."> <paragraph num="A."> <text>Except as expressly provided in §§C and D of this regulation, the local department may not reduce, suspend, or terminate a benefit unless timely and adequate advance notice has been given to the recipient.</text> </paragraph> <paragraph num="B."> <text>Except as expressly provided in §D of this regulation, in this regulation the following terms have the meanings indicated:</text> <paragraph num="(1)"> <text>“Adequate” means a written notice that includes a statement of:</text> <paragraph num="(a)"> <text>What action the agency intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended agency action;</text> </paragraph> <paragraph num="(c)"> <text>The specific regulations supporting this action;</text> </paragraph> <paragraph num="(d)"> <text>The explanation of the individual's right to request a fair hearing; and</text> </paragraph> <paragraph num="(e)"> <text>The circumstances under which assistance is continued, if a hearing is requested.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Timely” means that the notice is mailed at least 10 days before the first day of the calendar month in which the action becomes effective.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department may dispense with timely notice but shall send adequate notice no later than the date of action, when:</text> <paragraph num="(1)"> <text>The local department has factual information confirming the death of a recipient;</text> </paragraph> <paragraph num="(2)"> <text>The local department receives a clear written statement signed by the recipient that:</text> <paragraph num="(a)"> <text>The recipient no longer wishes assistance; or</text> </paragraph> <paragraph num="(b)"> <text>Gives information which requires termination or reduction of assistance and the recipient has indicated in writing the recipient's understanding that this is the consequence of supplying the information;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The recipient's whereabouts are unknown;</text> </paragraph> <paragraph num="(4)"> <text>A recipient has been accepted for assistance in a new jurisdiction and that fact has been established by the jurisdiction previously providing assistance;</text> </paragraph> <paragraph num="(5)"> <text>The local department has factual information confirming that the recipient was admitted to a public institution; or</text> </paragraph> <paragraph num="(6)"> <text>The local department has confirmed that the recipient and assisted living facility operator are using the program funds in fraudulent manner.</text> </paragraph> </paragraph> <paragraph num="D."> <text>When changes in either State or federal law require automatic grant adjustments for classes of recipients, the local department shall give timely and adequate notice of an adjustment to assistance which includes:</text> <paragraph num="(1)"> <text>A statement of the intended action;</text> </paragraph> <paragraph num="(2)"> <text>The reasons for that action;</text> </paragraph> <paragraph num="(3)"> <text>A statement of a specific change in law requiring that action; and</text> </paragraph> <paragraph num="(4)"> <text>A statement of the circumstances under which a hearing may be obtained and assistance continued.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Unless continuation of assistance pending a hearing decision is required, the local department shall take action to reduce, suspend, or end the assistance:</text> <paragraph num="(1)"> <text>When a conference with the recipient or the recipient's representative confirms that the action is appropriate;</text> </paragraph> <paragraph num="(2)"> <text>When one or more of the conditions set forth in §C or D of this regulation are met; or</text> </paragraph> <paragraph num="(3)"> <text>Following the end of the required notice period.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Payment Irregularities."> <text>Payment irregularities which include overpayments, underpayments, fraud, and recoupment of funds are handled according to COMAR 07.03.14.</text> </regulation> <regulation prefix="Regulation" num=".14" heading="Replacement of Checks Lost, Stolen, or Not Received."> <paragraph num="A."> <text>The local department shall issue a new check to replace an assistance check that is lost, stolen, or not received if the:</text> <paragraph num="(1)"> <text>Recipient notified the local department within 30 calendar days from the date the check was mailed that the check was lost, stolen, or not received;</text> </paragraph> <paragraph num="(2)"> <text>Check was stolen, and the recipient has filed a complaint with the local law enforcement officials and can provide a valid complaint number; or</text> </paragraph> <paragraph num="(3)"> <text>Check was cashed, and the recipient has signed a completed forgery affidavit form.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall issue the replacement check within 5 working days of satisfaction of the conditions in §A of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Appeals and Complaints of Discrimination."> <paragraph num="A."> <text>Appeal from Local Department Decision.</text> <paragraph num="(1)"> <text>The local department shall give written notification of the right to and the procedures for requesting and obtaining an administrative hearing to each applicant or recipient of public assistance:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the local department notifies the applicant or recipient of any action that might deny, delay, suspend, reduce, or terminate benefits.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The appeal procedures are set forth in COMAR 07.01.04.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Complaints of Discrimination. An applicant, recipient, authorized representative, or someone acting on behalf of the customer who believes the local department has discriminated on the basis of age, race, color, sex, disability, religion, national origin, or political beliefs may file a written complaint in accordance with COMAR 07.01.03.08.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§5-205(a), 5-207(a), 5-403—5-407, and 5-409, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 1, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 amended effective July 27, 1979 (6:15 Md. R. 1270)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective January 16, 1984 (11:1 Md. R. 41); December 14, 1987 (14:25 Md. R. 2658); October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02A, .03A, .04A, B amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective May 24, 1982 (9:10 Md. R. 1019); January 16, 1984 (11:1 Md. R. 41); August 26, 1985 (12:17 Md. R. 1702); October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective March 20, 1981 (8:6 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C adopted effective March 20, 1981 (8:6 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective August 26, 1985 (12:17 Md. R. 1702); October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D—E adopted effective January 16, 1984 (11:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 14, 1987 (14:25 Md. R. 2658)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective May 24, 1982 (9:10 Md. R. 1019)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective March 20, 1981 (8:6 Md. R. 561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D amended effective October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective May 24, 1982 (9:10 Md. R. 1019)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective January 16, 1984 (11:1 Md. R. 41); December 14, 1987 (14:25 Md. R. 2658); October 3, 1988 (15:20 Md. R. 2333); November 27, 1989 (16:23 Md. R. 2504); April 25, 1994 (21:8 Md. R. 672); December 19, 1994 (21:25 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective July 28, 1978 (5:15 Md. R. 1186); March 20, 1981 (8:6 Md. R. 561); December 6, 1982 (9:24 Md. R. 2389); October 10, 1983 (10:20 Md. R. 1784); August 27, 1984 (11:17 Md. R. 1490); August 12, 1985 (12:16 Md. R. 1604); October 6, 1986 (13:20 Md. R. 2209); October 5, 1987 (14:20 Md. R. 2141); October 3, 1988 (15:20 Md. R. 2333); November 27, 1989 (16:23 Md. R. 2504); April 25, 1994 (21:8 Md. R. 672)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective March 20, 1981 (8:6 Md. R. 561); December 6, 1982 (9:24 Md. R. 2389); October 10, 1983 (10:20 Md. R. 1784); August 27, 1984 (11:17 Md. R. 1490); August 12, 1985 (12:16 Md. R. 1604); October 6, 1986 (13:20 Md. R. 2209); October 5, 1987 (14:20 Md. R. 2141); November 27, 1989 (16:23 Md. R. 2504); October 29, 1990 (17:21 Md. R. 2526); April 25, 1994 (21:8 Md. R. 672); December 19, 1994 (21:25 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective February 16, 1977 (4:4 Md. R. 280)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D repealed effective February 10, 1978 (5:3 Md. R. 137)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D repealed and .04E recodified to .04D effective October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective November 18, 1996 (23:23 Md. R. 1555)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E adopted effective December 14, 1987 (14:25 Md. R. 2658)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective April 7, 1978 (5:7 Md. R. 521)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective October 30, 1989 (16:21 Md. R. 2261)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective July 29, 1985 (12:15 Md. R. 1512); July 28, 1986 (13:15 Md. R. 1733); April 20, 1987 (14:8 Md. R. 938); December 14, 1987 (14:25 Md. R. 2658); May 2, 1988 (15:9 Md. R. 1108); April 17, 1989 (16:7 Md. R. 811); April 25, 1994 (21:8 Md. R. 672)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D-1 adopted effective April 25, 1994 (21:8 Md. R. 672)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E amended effective August 25, 1978 (5:17 Md. R. 1326); June 27, 1980 (7:13 Md. R. 1276); March 20, 1981 (8:6 Md. R. 561); May 24, 1982 (9:10 Md. R. 1019); January 16, 1984 (11:1 Md. R. 41); May 5, 1986 (13:9 Md. R. 1023); December 14, 1987 (14:25 Md. R. 2658); April 25, 1994 (21:8 Md. R. 672); December 19, 1994 (21:25 Md. R. 2104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E amended as an emergency provision effective February 1, 1987 (14:4 Md. R. 412); amended permanently effective May 4, 1987 (14:9 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05E amended as an emergency provision effective April 1, 1990 (17:8 Md. R. 968); amended permanently effective August 6, 1990 (17:15 Md. R. 1855)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05H, I adopted effective February 10, 1986 (13:3 Md. R. 271)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05J adopted effective June 15, 1987 (14:12 Md. R. 1349)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05J amended effective April 25, 1994 (21:8 Md. R. 672)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D adopted effective June 3, 1985 (12:11 Md. R. 1047)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D repealed as an emergency provision effective February 1, 1987 (14:4 Md. R. 412); repealed permanently effective May 4, 1987 (14:9 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07F amended effective July 1, 1980 (7:13 Md. R. 1275); April 25, 1994 (21:8 Md. R. 672)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07F-1 adopted effective June 27, 1980 (7:13 Md. R. 1276); repealed effective December 14, 1987 (14:25 Md. R. 2658)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07G amended effective July 1, 1980 (7:13 Md. R. 1275); March 6, 1981 (8:5 Md. R. 472)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A adopted effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective October 10, 1983 (10:20 Md. R. 1783)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B adopted effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective January 16, 1984 (11:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10 repealed and new Regulations .01—.15 adopted effective December 10, 2001 (28:24 Md. R. 2127)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 22, 2014 (41:25 Md. R. 1477)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective December 22, 2014 (41:25 Md. R. 1477)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended effective July 19, 2004 (31:14 Md. R. 1078); February 25, 2008 (35:4 Md. R. 512); October 6, 2008 (35:20 Md. R. 1773); December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective February 25, 2008 (35:4 Md. R. 512)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective February 25, 2008 (35:4 Md. R. 512)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective February 25, 2008 (35:4 Md. R. 512)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective February 25, 2008 (35:4 Md. R. 512); December 28, 2009 (36:26 Md. R. 1994)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective December 22, 2014 (41:25 Md. R. 1477)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12C amended effective December 22, 2014 (41:25 Md. R. 1477)</annotation> </annotations> </chapter> <chapter num="08" heading="Emergency Assistance to Families with Children (EAFC)"> <regulation prefix="Regulation" num=".01" heading="Program Description."> <text>Emergency Assistance to Families with Children includes two categories of assistance:</text> <paragraph num="A."> <text>Cash Emergency Assistance to Families with Children that:</text> <paragraph num="(1)"> <text>Satisfies the provisions of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Meets the conditions of the local plan; and</text> </paragraph> <paragraph num="(3)"> <text>Has been approved by the Executive Director of the Family Investment Administration; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>Emergency Services to Families with Children (ESFC), which is available as provided by this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Cash Emergency Assistance to Families with Children."> <paragraph num="A."> <text>The local department may give Cash Emergency Assistance to Families with Children when:</text> <paragraph num="(1)"> <text>Assistance is needed to avoid the destitution of a child younger than 21 years old;</text> </paragraph> <paragraph num="(2)"> <text>There are no resources available to meet the emergency; and</text> </paragraph> <paragraph num="(3)"> <text>The emergency is not the result of quitting a job without good cause.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Good cause includes, but is not limited to:</text> <paragraph num="(1)"> <text>Discrimination based on:</text> <paragraph num="(a)"> <text>Race;</text> </paragraph> <paragraph num="(b)"> <text>National origin;</text> </paragraph> <paragraph num="(c)"> <text>Ethnicity;</text> </paragraph> <paragraph num="(d)"> <text>Age;</text> </paragraph> <paragraph num="(e)"> <text>Sex;</text> </paragraph> <paragraph num="(f)"> <text>Disability;</text> </paragraph> <paragraph num="(g)"> <text>Religion; or</text> </paragraph> <paragraph num="(h)"> <text>Sexual orientation;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Breakdown in child care or transportation;</text> </paragraph> <paragraph num="(3)"> <text>Domestic violence;</text> </paragraph> <paragraph num="(4)"> <text>Hazardous working conditions;</text> </paragraph> <paragraph num="(5)"> <text>Documented illness or incapacitation;</text> </paragraph> <paragraph num="(6)"> <text>Incarceration;</text> </paragraph> <paragraph num="(7)"> <text>Resignation at employer's request; or</text> </paragraph> <paragraph num="(8)"> <text>Other circumstances determined to be good cause by the local department.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Local Plan."> <paragraph num="A."> <text>The local department shall submit a plan detailing the procedure established by the local department and the Department, for the payment of cash benefits under Emergency Assistance to Families with Children (EAFC) in its jurisdiction.</text> </paragraph> <paragraph num="B."> <text>The local plan or any modifications to the plan shall be approved by the Executive Director of the Family Investment Administration (FIA) before the program is implemented.</text> </paragraph> <paragraph num="C."> <text>The plan shall identify:</text> <paragraph num="(1)"> <text>Methods used to allocate the resources of the program among applicants;</text> </paragraph> <paragraph num="(2)"> <text>Types of emergencies to be covered;</text> </paragraph> <paragraph num="(3)"> <text>The application process;</text> </paragraph> <paragraph num="(4)"> <text>Verifications required from the customer;</text> </paragraph> <paragraph num="(5)"> <text>The maximum number of times an individual may apply for the program in a given fiscal year;</text> </paragraph> <paragraph num="(6)"> <text>The maximum dollar amount payable to a family unit in a given fiscal year;</text> </paragraph> <paragraph num="(7)"> <text>The method of payment; and</text> </paragraph> <paragraph num="(8)"> <text>Any plans for transfer of EAFC funds to other customer services.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The Executive Director of FIA shall approve or disapprove the local plan within 45 days from the date of receipt of the local plan unless the time is extended by agreement between the Department and the local department.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Emergency Services to Families with Children."> <paragraph num="A."> <text>Assistance may be provided under the category Emergency Services to Families with Children (ESFC) to eligible children in families who have a dire need as a result of:</text> <paragraph num="(1)"> <text>Abuse, neglect, or abandonment;</text> </paragraph> <paragraph num="(2)"> <text>The need to remove a child from the child's home;</text> </paragraph> <paragraph num="(3)"> <text>Imminent threat of abuse, neglect, or abandonment, or the need to remove the child from the child's home; or</text> </paragraph> <paragraph num="(4)"> <text>The lack of a proper caretaker.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Assistance available under ESFC includes up to 12 months of:</text> <paragraph num="(1)"> <text>Foster care at the rates set in COMAR 07.02.11; and</text> </paragraph> <paragraph num="(2)"> <text>Additional services as described in Regulation .05 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The services case manager in the local department who determines that a child needs emergency foster care or any other service provided under ESFC shall provide sufficient information in the case record to allow a determination of eligibility for ESFC.</text> </paragraph> <paragraph num="D."> <text>For recipients or applicants of ESFC, verification may be required only if income statements seem incomplete, inconsistent, or unclear.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Services in Emergency Services to Families with Children."> <paragraph num="A."> <text>Referral for appropriate services such as information, referral, counseling, securing shelter, and child care shall be made for problems attributable to the emergency or crisis situation and aimed towards reducing the prospect for recurrence of emergencies.</text> </paragraph> <paragraph num="B."> <text>ESFC services provided for eligible children may include, but are not limited to, appropriate:</text> <paragraph num="(1)"> <text>Purchased preventive services to families experiencing an emergency to prevent child abuse, neglect, or abandonment, or to prevent an at-risk child from being placed in out-of-home care; and</text> </paragraph> <paragraph num="(2)"> <text>Reunification services for families where children have been abandoned or placed out-of-home due to abuse, neglect, or imminent threat of these.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Replacement of Checks Lost, Stolen, or Not Received."> <paragraph num="A."> <text>The local department shall issue a new check to replace an assistance check which is lost, stolen, or not received under the following conditions:</text> <paragraph num="(1)"> <text>Recipient notified the local department within 30 calendar days from the date the check was mailed that the check was lost, stolen, or not received;</text> </paragraph> <paragraph num="(2)"> <text>Check is stolen, and the recipient has filed a complaint with local law enforcement officials and can provide a valid complaint number; or</text> </paragraph> <paragraph num="(3)"> <text>Check is cashed, and the recipient has signed a completed forgery affidavit form.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall issue the replacement check within 5 working days of satisfaction of the conditions in §A of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Payment Irregularities."> <text>Payment irregularities which include overpayments, underpayments, fraud, and recoupment of funds are handled according to COMAR 07.03.14.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Appeals."> <paragraph num="A."> <text>The local department shall give written notification of the right to, and the procedures for requesting and obtaining, a fair hearing to each applicant or recipient of public assistance:</text> <paragraph num="(1)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(2)"> <text>Whenever the local department notifies the applicant or recipient of any action which might deny, suspend, reduce, or terminate assistance.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The procedures are set forth in COMAR 07.01.04.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 88A, §§3(a), 15, and 44A—53, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: June 25, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective July 7, 1976 (3:14 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A adopted effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B adopted effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 8, 1977 (4:12 Md. R. 946)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective December 19, 1983 (10:25 Md. R. 2267); July 27, 1987 (14:15 Md. R. 1658); March 19, 1990 (17:5 Md. R. 637); September 13, 1993 (20:18 Md. R. 1428); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, B amended as an emergency provision effective December 8, 1995 (22:26 Md. R. 2027); amended permanently effective May 1, 1996 (23:8 Md. R. 604)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective July 25, 1980 (7:15 Md. R. 1422); July 27, 1987 (14:15 Md. R. 1658); September 13, 1993 (20:18 Md. R. 1428)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective July 27, 1987 (14:15 Md. R. 1658); September 13, 1993 (20:18 Md. R. 1428)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended as an emergency provision effective December 8, 1995 (22:26 Md. R. 2027); amended permanently effective May 1, 1996 (23:8 Md. R. 604)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C and D repealed effective July 28, 1978 (5:15 Md. R. 1186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective March 5, 1990 (17:4 Md. R. 496)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective November 16, 1979 (6:23 Md. R. 1838)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B, C amended effective July 1, 1981 (8:8 Md. R. 719)</annotation> <annotation type="History" subtype="Administrative History">Regulations .04A-1, C-1 and .08 adopted effective July 1, 1981 (8:8 Md. R. 719)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A-2 amended effective July 18, 1994 (21:14 Md. R. 1228)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C-1, F amended effective January 31, 1983 (10:2 Md. R. 108)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective March 19, 1990 (17:5 Md. R. 637)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective December 8, 1995 (22:26 Md. R. 2027); amended permanently effective May 1, 1996 (23:8 Md. R. 604)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective December 9, 1991 (18:24 Md. R. 2642)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D amended effective January 2, 1994 (20:26 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D, E amended as an emergency provision effective July 1, 1995 (22:14 Md. R. 1045); amended permanently effective December 4, 1995 (22:24 Md. R. 1893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05G amended effective December 19, 1983 (10:25 Md. R. 2267)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05I adopted effective July 27, 1987 (14:15 Md. R. 1658)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05J amended effective September 13, 1993 (20:18 Md. R. 1428); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective January 2, 1994 (20:26 Md. R. 2025)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective September 13, 1993 (20:18 Md. R. 1428)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 adopted effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 repealed effective January 31, 1983 (10:2 Md. R. 108) (Regulation .07-1 recodified as Regulation .08)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective October 10, 1983 (10:20 Md. R. 1783)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 29, 2001 (28:21 Md. R. 1853)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed and new Regulation .02 adopted effective December 23, 2002 (29:25 Md. R. 1981)</annotation> </annotations> </chapter> <chapter num="09" heading="Emergency Assistance — State Funded" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: June 25, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B and .05A amended effective June 23, 1976 (3:13 Md. R. 721)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A adopted effective September 17, 1975 (2:21 Md. R. 1340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B adopted effective December 10, 1975 (2:28 Md. R. 1666)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 8, 1977 (4:12 Md. R. 948)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective March 19, 1990 (17:5 Md. R. 637)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective July 25, 1980 (7:15 Md. R. 1422)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective July 1, 1981 (8:8 Md. R. 719)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A-1, D-1 adopted effective July 1, 1981 (8:8 Md. R. 719)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective November 16, 1979 (6:23 Md. R. 1839)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D-1, G amended effective January 31, 1983 (10:2 Md. R. 108)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective March 19, 1990 (17:5 Md. R. 637); December 9, 1991 (18:24 Md. R. 2642)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective February 10, 1978 (5:3 Md. R. 137); February 22, 1980 (7:4 Md. R. 346); October 24, 1983 (10:21 Md. R. 1900); October 20, 1985 (12:21 Md. R. 2029); December 9, 1991 (18:24 Md. R. 2642)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A-1 amended effective December 9, 1991 (18:24 Md. R. 2642)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective October 20, 1985 (12:21 Md. R. 2029); December 9, 1991 (18:24 Md. R. 2642)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 adopted effective January 18, 1982 (9:1 Md. R. 18)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective July 1, 1981 (8:8 Md. R. 719)</annotation> <annotation type="History" subtype="Administrative History">(Regulation .07-1 recodified as Regulation .08)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 repealed effective January 31, 1983 (10:2 Md. R. 108)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective October 10, 1983 (10:20 Md. R. 1784)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 1, 1992 (19:6 Md. R. 671)</annotation> </annotations> </chapter> <chapter num="10" heading="Administrative Disqualification Hearings — Food Supplement and Family Investment Programs"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of this chapter is to establish the procedures to be used by the Administration to disqualify individuals for the Food Supplement Program or Family Investment Programs, when there is sufficient evidence to substantiate the decision that the individual has committed an intentional violation of the Food Supplement Program or Family Investment Program regulations.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Administrative disqualification hearing” means a hearing held by an administrative law judge (ALJ) of the Office of Administrative Hearings to determine if an intentional program violation has occurred.</text> </paragraph> <paragraph num="(3)"> <text>“Caretaker relative” means an individual related by blood or marriage who is the parent or is acting on behalf of the parent of a dependent child.</text> </paragraph> <paragraph num="(4)"> <text>“Hearing” means a contested case hearing as defined in State Government Article, §10-202(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Intentional program violation” means an intentional:</text> <paragraph num="(a)"> <text>False or misleading statement or misrepresentation, concealment, or withholding of facts:</text> <paragraph num="(i)"> <text>Concerning food supplement; or</text> </paragraph> <paragraph num="(ii)"> <text>For the purposes of establishing or maintaining the assistance unit's eligibility for TCA or for increasing or preventing a reduction of the amount of TCA; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Act that constitutes a violation of the Food Stamp Act, the Food Supplement Program regulations, or any State statute relating to the use, presentation, transfer, acquisition, receipt, or possession of food supplement benefits or electronic benefit transfer (EBT) card.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Local department” means a department of social services in a county or Baltimore City, or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(7)"> <text>“Office of Administrative Hearings (OAH)” means the unit within the Executive Branch established by State Government Article, §9-1602, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Program Fraud Division” means the unit of the Office of the Inspector General’s Bureau of Investigative Services that provides investigative resources for local departments in the investigation of suspected fraud in Department programs including but not limited to TCA, the Office of Home Energy Programs (OHEP), and food supplement benefit application, redetermination, and open cases.</text> </paragraph> <paragraph num="(9)"> <text>“Temporary cash assistance (TCA)” means benefits received under COMAR 07.03.03.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Notification to an Applicant Household."> <text>The local department shall inform the household, in the case of food supplement benefits and TCA, of the disqualification penalties for intentional program violations in clear, prominent, and boldface lettering on the application form each time the household or individual applies for food supplement benefits or TCA.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Local Department Responsibilities."> <paragraph num="A."> <text>When information is received that an individual may have committed an intentional program violation, the local department shall refer the information to the Office of the Inspector General which shall:</text> <paragraph num="(1)"> <text>Conduct an investigation of the suspected intentional program violators;</text> </paragraph> <paragraph num="(2)"> <text>Prepare a report on the completed investigation showing the methods used to obtain information; and</text> </paragraph> <paragraph num="(3)"> <text>Make the report available to the director of the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local departments for OHEP shall refer the information to the OHEP central office for review and investigation.</text> </paragraph> <paragraph num="C."> <text>When the local department decides that there is sufficient documentary evidence that an individual has committed an intentional program violation, the local department shall refer the individual to the:</text> <paragraph num="(1)"> <text>Local State's attorney if the alleged facts in the case meet the guidelines established by the State's attorney for prosecution; or</text> </paragraph> <paragraph num="(2)"> <text>OAH for an administrative disqualification hearing.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the local State's attorney decides that a case does not warrant prosecution, the local department may refer that case to OAH for an administrative disqualification hearing.</text> </paragraph> <paragraph num="E."> <text>If the local State's attorney does not act on a referred case within a reasonable period of time, the local department shall formally withdraw the referral and refer the case to OAH for an administrative disqualification hearing.</text> </paragraph> <paragraph num="F."> <text>The local department may refer an individual for an administrative disqualification hearing regardless of the current eligibility of the individual.</text> </paragraph> <paragraph num="G."> <text>The local department may not initiate an administrative disqualification hearing:</text> <paragraph num="(1)"> <text>Against an individual whose case is being referred by the State's attorney for prosecution; or</text> </paragraph> <paragraph num="(2)"> <text>After the State's attorney or a court of appropriate jurisdiction has taken any action against the individual in a case arising out of the same or related circumstance.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Waiver of Administrative Disqualification Hearing."> <paragraph num="A."> <text>The local department may allow an individual who is accused of an intentional program violation to waive the individual's right to an administrative disqualification hearing;</text> </paragraph> <paragraph num="B."> <text>Supervisory Review. Before providing advanced written notification that the individual may waive the individual's right to an administrative disqualification hearing, the local department shall ensure that someone other than the eligibility worker assigned to the accused individual's household or assistance unit:</text> <paragraph num="(1)"> <text>Reviews the evidence against the household member or individual; and</text> </paragraph> <paragraph num="(2)"> <text>Determines that the evidence warrants scheduling of a disqualification hearing.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Advance Notification. When the local department decides to allow an individual to waive the individual's right to an administrative disqualification hearing, the local department shall notify the individual in writing. The notice shall include:</text> <paragraph num="(1)"> <text>A summary of the charge against the individual and the evidence to support it;</text> </paragraph> <paragraph num="(2)"> <text>Information regarding the administrative disqualification hearing including:</text> <paragraph num="(a)"> <text>A statement that the individual may waive the right to an administrative disqualification hearing,</text> </paragraph> <paragraph num="(b)"> <text>The date, not later than 20 days after the mailing of the notice, after which the local department will refer the case to OAH for a hearing if the local department has not received the signed waiver,</text> </paragraph> <paragraph num="(c)"> <text>The requirement that, for charges the head of household shall also sign the waiver if the individual is not the head of household,</text> </paragraph> <paragraph num="(d)"> <text>A statement that the individual has the right to remain silent and that anything the individual says or signs concerning the charge may be used in future administrative or judicial proceedings,</text> </paragraph> <paragraph num="(e)"> <text>A statement that signing the waiver will result in disqualification and reduce or terminate benefits for the household or assistance unit;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An opportunity for the individual to admit to the facts presented by the local department;</text> </paragraph> <paragraph num="(4)"> <text>A statement that the disqualified individual and remaining household or assistance unit members are responsible for repayment of any overissued benefits;</text> </paragraph> <paragraph num="(5)"> <text>A statement that a hearing does not preclude the State or federal government from prosecuting the individual for the intentional program violation in a civil or criminal court; and</text> </paragraph> <paragraph num="(6)"> <text>The name and telephone number of the person to contact for additional information.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Imposition of Disqualification Penalties.</text> <paragraph num="(1)"> <text>If the local department receives a signed waiver of the right to an administrative disqualification hearing before the hearing, the local department shall apply the disqualification penalty in accordance with Regulation .08 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The signing of the waiver of the right to an administrative disqualification hearing terminates the administrative process to establish an intentional program violation. The disqualification penalty may not be changed by a subsequent OAH decision.</text> </paragraph> <paragraph num="(3)"> <text>The individual may request a hearing if the individual disagrees with the amount of the overissued benefits or the method of repayment.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Referral for Disqualification Hearing."> <paragraph num="A."> <text>If the local department does not receive a signed waiver of the right to an administrative disqualification hearing within 20 days of providing advance notification in accordance with Regulation .05C of this chapter, the local department shall refer the individual to OAH for a hearing in accordance with COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>The referral shall include:</text> <paragraph num="(1)"> <text>Identifying case information;</text> </paragraph> <paragraph num="(2)"> <text>A summary of the alleged intentional program violation;</text> </paragraph> <paragraph num="(3)"> <text>Copies of the local department's supporting documentation; and</text> </paragraph> <paragraph num="(4)"> <text>Documentation that the individual has been:</text> <paragraph num="(a)"> <text>Previously disqualified for an intentional program violation, or</text> </paragraph> <paragraph num="(b)"> <text>Convicted by a court of fraud involving food supplement or TCA.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Effect of Pending Disqualification Hearing."> <paragraph num="A."> <text>A pending disqualification hearing does not affect the individual's, the household's, or the assistance unit's right to be certified and participate in the program.</text> </paragraph> <paragraph num="B."> <text>The local department shall terminate or reduce the household's benefits if:</text> <paragraph num="(1)"> <text>There is documentation to support the action; and</text> </paragraph> <paragraph num="(2)"> <text>The household fails to request a hearing and continuation of benefits after notice of termination or reduction.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Disqualification Penalties."> <paragraph num="A."> <text>Food Supplement Program and Family Investment Programs.</text> <paragraph num="(1)"> <text>An individual who has waived the right to an administrative hearing, or was found to have committed an intentional program violation, is ineligible to participate in the specified Program, as described in §B of this regulation and COMAR 07.03.03.19.</text> </paragraph> <paragraph num="(2)"> <text>The disqualification period begins for Food Supplement and Family Investment Program, with the first month following the month in which the household receives written notification of the disqualification.</text> </paragraph> <paragraph num="(3)"> <text>Once a disqualification penalty has been imposed, the period of disqualification continues uninterrupted until the disqualification period is completed.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An individual disqualified for an IPV is ineligible for the following period of time:</text> <paragraph num="(1)"> <text>One year for the first violation;</text> </paragraph> <paragraph num="(2)"> <text>Two years for the:</text> <paragraph num="(a)"> <text>Second violation; or</text> </paragraph> <paragraph num="(b)"> <text>First finding by a court of the trading of Program benefits for an illegal drug;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Permanently for the:</text> <paragraph num="(a)"> <text>Third violation;</text> </paragraph> <paragraph num="(b)"> <text>Second finding by a court of the trading of Program benefits for an illegal drug;</text> </paragraph> <paragraph num="(c)"> <text>First finding by a court of the trading of Program benefits for firearms, ammunition, or explosives; or</text> </paragraph> <paragraph num="(d)"> <text>First finding by a court of trafficking Program benefits of $500 or more; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Ten years if an individual is found guilty of making a fraudulent statement or misrepresentation with respect to the individual’s identity or residence to receive multiple benefits at the same time.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall disqualify only the individual in the household found to have committed an IPV or who signed the waiver of the right to an administrative hearing.</text> </paragraph> <paragraph num="D."> <text>The disqualification period begins with the first month following the month in which the individual receives written notification of the decision.</text> </paragraph> <paragraph num="E."> <text>Once a disqualification penalty has been imposed, the:</text> <paragraph num="(1)"> <text>Period of disqualification shall continue uninterrupted until completed regardless of the eligibility of the disqualified member’s household; and</text> </paragraph> <paragraph num="(2)"> <text>Disqualified member’s household shall continue to be responsible for the repayment of the overissuance resulting from the disqualified member’s IPV regardless of the household’s eligibility for program benefits.</text> </paragraph> </paragraph> <paragraph num="F."> <text>When an individual is disqualified, the local department shall send the household a demand letter for restitution. This letter shall inform the household of:</text> <paragraph num="(1)"> <text>The amount owed;</text> </paragraph> <paragraph num="(2)"> <text>The reason for the claim;</text> </paragraph> <paragraph num="(3)"> <text>The period of time the claim covers;</text> </paragraph> <paragraph num="(4)"> <text>Any offsetting done to reduce the claim;</text> </paragraph> <paragraph num="(5)"> <text>The ways in which the claim may be paid;</text> </paragraph> <paragraph num="(6)"> <text>The household’s right to a fair hearing if the household disagrees with the amount of the claim, except if the household already had a fair hearing on the amount of the claim as a result of consolidation of the administrative disqualification hearing with the fair hearing;</text> </paragraph> <paragraph num="(7)"> <text>The household’s right to request renegotiation of any agreed to repayment schedule if the household’s economic circumstance change; and</text> </paragraph> <paragraph num="(8)"> <text>The requirements to:</text> <paragraph num="(a)"> <text>Indicate by signature the household’s agreement to make restitution;</text> </paragraph> <paragraph num="(b)"> <text>Select the method of repayment; and</text> </paragraph> <paragraph num="(c)"> <text>Return the repayment notice within 30 days of the date of the notice.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The local department shall provide written notice:</text> <paragraph num="(1)"> <text>Of the effective disqualification date to the household or assistance unit before imposing the sanction; and</text> </paragraph> <paragraph num="(2)"> <text>To the remaining household members, if any:</text> <paragraph num="(a)"> <text>Of the benefit they will receive during the period of disqualification; or</text> </paragraph> <paragraph num="(b)"> <text>That they may reapply because the certification period has expired.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>An OAH finding of an intentional program violation may not be reversed by a subsequent OAH decision.</text> </paragraph> <paragraph num="I."> <text>When a household or assistance unit has been sanctioned, the local department shall send the assistance unit or household a demand letter for restitution which includes:</text> <paragraph num="(1)"> <text>The amount owed;</text> </paragraph> <paragraph num="(2)"> <text>The reason for the claim;</text> </paragraph> <paragraph num="(3)"> <text>The period of time covered by the claim;</text> </paragraph> <paragraph num="(4)"> <text>Any offsetting done to reduce the claim;</text> </paragraph> <paragraph num="(5)"> <text>The ways in which the claim can be paid;</text> </paragraph> <paragraph num="(6)"> <text>The right to a hearing if the household or assistance unit disagrees with the amount of the claim, unless the household or assistance unit has already had a hearing on the amount of the claim as a result of the consolidation of an administrative disqualification hearing with another hearing;</text> </paragraph> <paragraph num="(7)"> <text>The right to request renegotiation of any repayment schedule if the household's or assistance unit's economic circumstances change; and</text> </paragraph> <paragraph num="(8)"> <text>The requirement to:</text> <paragraph num="(a)"> <text>Sign the repayment notice to indicate agreement to make restitution;</text> </paragraph> <paragraph num="(b)"> <text>Select the method of payment; and</text> </paragraph> <paragraph num="(c)"> <text>Return the repayment notice within 30 days of the date of the notice.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§5-207, 5-501, and 5-604, Annotated Code of Maryland;Agency Note: Federal Regulatory Reference—7 CFR §273.16</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Chapter, Work Incentive Program/Income Maintenance Units (WIN/IMU), adopted effective February 2, 1977 (4:3 Md. R. 143)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective February 22, 1980 (7:4 Md. R. 346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective April 3, 1981 (8:7 Md. R. 641); June 7, 1982 (9:11 Md. R. 1126); August 2, 1982 (9:15 Md. R. 1513); December 20, 1982 (9:25 Md. R. 2479)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05B and .06B, C amended effective March 7, 1980 (7:5 Md. R. 472)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05 and .06C amended effective April 26, 1982 (9:8 Md. R. 820)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective March 28, 1983 (10:6 Md. R. 554)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective May 1, 1984 (11:8 Md. R. 713)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted effective April 22, 1985 (12:8 Md. R. 801)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended as an emergency provision effective February 1, 1996 (23:4 Md. R. 267); amended permanently effective May 6, 1996 (23:9 Md. R. 669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09C and J amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10F amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10G amended as an emergency provision effective February 1, 1996 (23:4 Md. R. 267); amended permanently effective May 6, 1996 (23:9 Md. R. 669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective February 1, 1996 (23:4 Md. R. 267); amended permanently effective May 6, 1996 (23:9 Md. R. 669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective September 22, 1997 (24:19 Md. R. 1339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11C and G amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 6, 2001 (28:15 Md. R. 1396); May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 8, 2007 (34:20 Md. R. 1735)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective October 8, 2007 (34:20 Md. R. 1735)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective October 8, 2007 (34:20 Md. R. 1735)</annotation> </annotations> </chapter> <chapter num="11" heading="Fair Hearings — Income Maintenance Programs" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: July 20, 1981 (8:14 Md. R. 1222)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 25, 1988 (15:15 Md. R. 1808); November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B, E, and G amended effective July 25, 1988 (15:15 Md. R. 1808)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective July 1, 1989 (16:14 Md. R. 1562); emergency status extended at 17:3 Md. R. 293 (February 9, 1990), 17:16 Md. R. 1984 (August 10, 1990), and 18:1 Md. R. 26 (January 11, 1991)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 10, 1984; (11:18 Md. R. 1583) March 18, 1991 (18:5 Md. R. 593)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1856); amended permanently effective March 24, 1997 (24:6 Md. R. 484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E amended effective October 10, 1983 (10:20 Md. R. 1784)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective September 10, 1984 (11:18 Md. R. 1583)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A—C amended effective November 2, 1987 (14:22 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective October 10, 1983 (10:20 Md. R. 1784)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04F adopted effective July 18, 1983 (10:14 Md. R. 1259)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective September 10, 1984 (11:18 Md. R. 1583)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective May 16, 1988 (15:10 Md. R. 1199)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective May 16, 1988 (15:10 Md. R. 1199); November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended as an emergency provision effective December 9, 1996 (23:26 Md. R. 1856); amended permanently effective March 24, 1997 (24:6 Md. R. 484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 adopted effective November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 adopted effective November 11, 1991 (18:22 Md. R. 2394)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 5, 1999 (26:7 Md. R. 540)</annotation> </annotations> </chapter> <chapter num="12" heading="Investigative Unit" reason="Repealed See COMAR 07.01.10"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: July 1, 1974</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective January 5, 1977 (4:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective January 26, 1979 (6:2 Md. R. 74)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective February 27, 1995 (22:4 Md. R. 235)</annotation> </annotations> </chapter> <chapter num="13" heading="Fair Hearings — Food Stamp Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: July 20, 1981 (8:14 Md. R. 1224)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 16, 1988 (15:10 Md. R. 1199)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02D and .03E amended effective October 10, 1983 (10:20 Md. R. 1785)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective February 13, 1984 (11:3 Md. R. 198)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective May 16, 1988 (15:10 Md. R. 1199)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective May 16, 1988 (15:10 Md. R. 1199)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 5, 1999 (26:7 Md. R. 540)</annotation> </annotations> </chapter> <chapter num="14" heading="Correction of Payment Irregularities"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Agency error” means an error caused by the local department's action or failure to act.</text> </paragraph> <paragraph num="(2)"> <text>“Assistance unit” means a group of eligible individuals living together for whom cash assistance has been authorized.</text> </paragraph> <paragraph num="(3)"> <text>“Client error” means failure by the recipient to correctly, promptly, or adequately report information which would have:</text> <paragraph num="(a)"> <text>Reduced the amount of the continuing benefits payments; or</text> </paragraph> <paragraph num="(b)"> <text>Resulted in total ineligibility.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(5)"> <text>“Fraud” means:</text> <paragraph num="(a)"> <text>Willfully making a false statement or representation, willfully failing to disclose a material change in household or financial condition, impersonating another person to obtain, or attempting to obtain, benefits to which the individual is not entitled; or</text> </paragraph> <paragraph num="(b)"> <text>An intentional program violation as described in COMAR 07.03.10.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Local department” means a department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(7)"> <text>Overpayment.</text> <paragraph num="(a)"> <text>“Overpayment” means the amount by which a benefit payment received by or for an assistance unit exceeds the amount it was eligible to receive.</text> </paragraph> <paragraph num="(b)"> <text>“Overpayment” may result from:</text> <paragraph num="(i)"> <text>Agency error;</text> </paragraph> <paragraph num="(ii)"> <text>Client error; or</text> </paragraph> <paragraph num="(iii)"> <text>Fraud.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Recoupment” means a process used by a local department to recover an overpayment from the continuing benefit payment of a recipient by withholding an amount determined appropriate, as described in Regulation .05 of this chapter.</text> </paragraph> <paragraph num="(9)"> <text>“Recovery” means a process used by a local department to recover an overpayment from an individual whose case is closed.</text> </paragraph> <paragraph num="(10)"> <text>Underpayment.</text> <paragraph num="(a)"> <text>“Underpayment” means a payment received by or for an assistance unit which is less than the proper amount allowable to the assistance unit.</text> </paragraph> <paragraph num="(b)"> <text>“Underpayment” occurs when the local department has a properly completed application and all information needed for an eligibility decision but does not:</text> <paragraph num="(i)"> <text>Act upon a reported change;</text> </paragraph> <paragraph num="(ii)"> <text>Act upon a policy change;</text> </paragraph> <paragraph num="(iii)"> <text>Correctly interpret policy;</text> </paragraph> <paragraph num="(iv)"> <text>Correctly compute a benefit; or</text> </paragraph> <paragraph num="(v)"> <text>Act promptly on information.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Underpayment Procedures."> <paragraph num="A."> <text>To correct an underpayment, the local department shall:</text> <paragraph num="(1)"> <text>Correct continuing payments promptly, if appropriate;</text> </paragraph> <paragraph num="(2)"> <text>Authorize corrective payment as a one-time-only payment equal to the total amount of the underpayment from the time of discovery and correction, retroactive to the time the underpayment first occurred; and</text> </paragraph> <paragraph num="(3)"> <text>Require that a supervisory level employee review and approve each fiscal authorization to correct an underpayment before payment is made.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Corrective payments are not counted as income or resource for determining eligibility in the month paid or in the following month.</text> </paragraph> <paragraph num="C."> <text>The corrective payment is charged to the program funding source according to instructions issued by the Department.</text> </paragraph> <paragraph num="D."> <text>An uncorrected underpayment may be applied to offset an overpayment debt.</text> </paragraph> <paragraph num="E."> <text>When a decision of the Office of Administrative Hearings as applied to individuals similarly situated would result in a benefit, the local department shall, upon request of the individual, make retroactive adjustments to the date that the incorrect action was taken.</text> </paragraph> <paragraph num="F."> <text>A recipient or former recipient may request an administrative hearing to challenge the amount of an underpayment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Overpayment Procedures."> <paragraph num="A."> <text>To correct an overpayment, the local department shall:</text> <paragraph num="(1)"> <text>Determine the correct benefit amount promptly and take action to correct the continuing payment as needed; and</text> </paragraph> <paragraph num="(2)"> <text>Calculate the total amount of the overpayment retroactive to the time of the error.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may waive establishment of an overpayment if the:</text> <paragraph num="(1)"> <text>Overpayment is $125 or less; and</text> </paragraph> <paragraph num="(2)"> <text>Case is closed.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Administrative Hearings.</text> <paragraph num="(1)"> <text>The recipient may request an administrative hearing to challenge the proposed action to reduce, suspend, or terminate benefits.</text> </paragraph> <paragraph num="(2)"> <text>If a hearing decision upholds the proposed reduction, suspension, or termination, the overpayment includes any overpayments made pending the decision.</text> </paragraph> <paragraph num="(3)"> <text>A former recipient of benefits may request an administrative hearing to challenge the local department's decision:</text> <paragraph num="(a)"> <text>That an overpayment occurred;</text> </paragraph> <paragraph num="(b)"> <text>Of the amount or cause of the overpayment; or</text> </paragraph> <paragraph num="(c)"> <text>Of the proposed method to repay the overpayment.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Collection of an Overpayment.</text> <paragraph num="(1)"> <text>Termination of benefits does not relieve the recipient of the obligation to reimburse the local department for any overpayment.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Request repayment of the overpayment debt; and</text> </paragraph> <paragraph num="(b)"> <text>Refer the debt to the Central Collection Unit of the Department of Budget and Management, if appropriate.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If benefits are subsequently reinstated, the local department shall begin recoupment of the amount of the overpayment in accordance with this chapter.</text> </paragraph> </paragraph> <paragraph num="E."> <text>A current or former recipient shall reimburse the local department for any overpayment and the local department shall accept and credit the payment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Suspected Fraud Procedures."> <paragraph num="A."> <text>When the local department suspects fraud, the local department shall refer the case to the Office of the Inspector General (OIG) or directly to the local State’s Attorney Office (SAO).</text> </paragraph> <paragraph num="B."> <text>A supervisory-level employee shall approve the referral document and the director of the local department or designee shall sign it before a referral is made.</text> </paragraph> <paragraph num="C."> <text>After a referral has been made, the local department shall inform the OIG or the SAO of any newly discovered facts or changed circumstances in the case.</text> </paragraph> <paragraph num="D."> <text>The local department shall provide access to the relevant records in its possession for the investigators assigned to investigate suspected fraud.</text> </paragraph> <paragraph num="E."> <text>The local department may not give notice to an applicant or recipient of any referral to OIG or SAO for action on suspected fraud except that the local department representative may answer “yes” or “no” when the recipient asks whether referral has been made.</text> </paragraph> <paragraph num="F."> <text>The decision to refer a case of suspected fraud may not be the sole basis for requesting a fair hearing not withstanding the regulations in the Fair Hearings Chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Recoupment Procedures."> <paragraph num="A."> <text>Local Department Action. The local department shall:</text> <paragraph num="(1)"> <text>Take action to recoup an overpayment except as described in §C of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Determine the total amount to be recouped; and</text> </paragraph> <paragraph num="(3)"> <text>Set an amount to be recouped through a monthly deduction from the continuing benefit for as many months as are necessary until the overpayment is repaid.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Recoupment Amount. The recoupment may not cause the family's remaining income from all sources and savings or other liquid assets to be less than 90 percent of the allowable payment for an assistance unit of the same size with no other income.</text> </paragraph> <paragraph num="C."> <text>Local Department Action with Respect to Specific Situation. The local department:</text> <paragraph num="(1)"> <text>Shall handle any improper food supplement issuance in accordance with COMAR 07.03.17.53—.55;</text> </paragraph> <paragraph num="(2)"> <text>Shall refer any case in which an overpayment was made to an ineligible individual to the Maryland Department of Health for possible recovery of any overpayment of medical assistance benefits;</text> </paragraph> <paragraph num="(3)"> <text>May not recoup from:</text> <paragraph num="(a)"> <text>Emergency Assistance to Families with Children; or</text> </paragraph> <paragraph num="(b)"> <text>Burial Assistance;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Shall recoup from Public Assistance to Adults only after the recipient fails to comply with court-ordered collection or restitution which is the result of fraud; and</text> </paragraph> <paragraph num="(5)"> <text>May not reduce through recoupment the personal needs allowance of the Public Assistance to Adults recipient by more than 50 percent.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article §§4-207, 4-303, 5-207, and 5-607, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference 45 CFR 233.20(a)(12))</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 18, 1982 (9:1 Md. R. 19)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 23, 1983 (10:10 Md. R. 872); March 23, 1987 (14:6 Md. R. 713)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02, .03C, and .05A, C amended effective May 23, 1983 (10:10 Md. R. 872)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E adopted effective July 25, 1988 (15:15 Md. R. 1808)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective March 23, 1987 (14:6 Md. R. 713); April 12, 1993 (20:7 Md. R. 640); October 1, 1996 (23:18 Md. R. 1315)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective April 28, 2014 (41:8 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective August 16, 2004 (31:16 Md. R. 1253); April 28, 2014 (41:8 Md. R. 469)</annotation> </annotations> </chapter> <chapter num="15" heading="General Public Assistance for Pregnant Women (GPA-PW)" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 14, 1983 (10:5 Md. R. 464)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02B amended effective November 18, 1985 (12:23 Md. R. 2215)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02F amended effective January 30, 1984 (11:2 Md. R. 112); June 4, 1984 (11:11 Md. R. 961)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02G adopted as an emergency provision effective July 1, 1996 (23:15 Md. R. 1076); adopted permanently effective November 18, 1996 (23:23 Md. R. 1555)</annotation> <annotation type="History" subtype="Administrative History">Regulations .03G and .07A amended effective November 18, 1985 (12:23 Md. R. 2215)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective February 6, 1989 (16:2 Md. R. 158); March 29, 1993 (20:6 Md. R. 580)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended as an emergency provision effective July 1, 1996 (23:15 Md. R. 1076); amended permanently effective November 18, 1996 (23:23 Md. R. 1555)</annotation> <annotation type="History" subtype="Administrative History">Regulations .07C and .08 amended as an emergency provision effective July 1, 1995 (22:15 Md. R. 1110) (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulations .07C and .08 amended effective October 9, 1995 (22:20 Md. R. 1541)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended as an emergency provision effective July 1, 1996 (23:15 Md. R. 1076); amended permanently effective November 18, 1996 (23:23 Md. R. 1555)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective August 26, 1985 (12:17 Md. R. 1702); September 8, 1986 (13:18 Md. R. 2019); September 7, 1987 (14:18 Md. R. 1963); October 3, 1988 (15:20 Md. R. 2334); November 27, 1989 (16:23 Md. R. 2505); March 29, 1993 (20:6 Md. R. 580)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended as an emergency provision effective July 1, 1996 (23:15 Md. R. 1076); amended permanently effective November 18, 1996 (23:23 Md. R. 1555)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11-1 adopted effective March 26, 1984 (11:6 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 repealed as an emergency provision effective July 1, 1997 (24:15 Md. R. 1059); repealed permanently effective October 20, 1997 (24:21 Md. R. 1446)</annotation> </annotations> </chapter> <chapter num="16" heading="Refugee Cash Assistance"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>Purpose. The Refugee Cash Assistance (RCA) Program is for new arrivals in the United States who are:</text> <paragraph num="(1)"> <text>Refugees;</text> </paragraph> <paragraph num="(2)"> <text>Asylees; or</text> </paragraph> <paragraph num="(3)"> <text>Victims of severe forms of trafficking in persons.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Scope.</text> <paragraph num="(1)"> <text>This chapter does not apply to individuals residing in:</text> <paragraph num="(a)"> <text>Baltimore City;</text> </paragraph> <paragraph num="(b)"> <text>Baltimore County;</text> </paragraph> <paragraph num="(c)"> <text>Anne Arundel County;</text> </paragraph> <paragraph num="(d)"> <text>Carroll County;</text> </paragraph> <paragraph num="(e)"> <text>Howard County;</text> </paragraph> <paragraph num="(f)"> <text>Harford County; or</text> </paragraph> <paragraph num="(g)"> <text>Washington County.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Individuals in the jurisdictions listed in §B(1) of this regulation are subject to the Maryland Public/Private Partnership Refugee Transitional Cash Assistance Program in compliance with 45 CFR Parts 400 and 401.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Applicant” means an individual:</text> <paragraph num="(a)"> <text>Who has submitted an application to the LDSS for cash assistance:</text> <paragraph num="(i)"> <text>Directly;</text> </paragraph> <paragraph num="(ii)"> <text>Through an authorized representative; or</text> </paragraph> <paragraph num="(iii)"> <text>If incompetent or incapacitated, through someone acting responsibly for the individual; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Whose application is pending.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Asset.</text> <paragraph num="(a)"> <text>“Asset” means any real or personal property an applicant or recipient owns which may be used to meet living expenses.</text> </paragraph> <paragraph num="(b)"> <text>“Asset” includes cash on hand, savings, and items such as stocks and bonds that can be converted to cash.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Assistance unit” means:</text> <paragraph num="(a)"> <text>An individual adult;</text> </paragraph> <paragraph num="(b)"> <text>Married individuals without children; or</text> </paragraph> <paragraph num="(c)"> <text>Parents or custodial relatives with minor children who are not eligible for temporary cash assistance, who live in the same household.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Asylee” means an individual who has been granted asylum status in the U.S. under §208 of the Immigration and Nationality Act (INA) (8 U.S.C. §1158).</text> </paragraph> <paragraph num="(5)"> <text>“Authorized representative” means an adult nonassistance unit member who has been designated in writing to act on behalf of the household.</text> </paragraph> <paragraph num="(6)"> <text>“Case” means the group of individuals living together whose needs and resources are considered when authorizing program benefits.</text> </paragraph> <paragraph num="(7)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(8)"> <text>Earned Income.</text> <paragraph num="(a)"> <text>“Earned income” means payment received by an individual for work or services performed.</text> </paragraph> <paragraph num="(b)"> <text>“Earned income” includes wages, salary, commissions, tips, and proceeds from self-employment.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Electronic benefit transfer system (EBTS)” means a benefit issuance system in which benefits are stored in a central computer database and are accessed with reusable plastic cards at automated teller machines or at a point of sale.</text> </paragraph> <paragraph num="(10)"> <text>“Employability plan” means an individualized written plan for serving an individual which defines an employment goal and the development services or steps required to meet the goal within the mutually agreed upon time frame.</text> </paragraph> <paragraph num="(11)"> <text>“Employment services contractor” means an agency that is under contract with the Department to provide the services necessary to enable individuals to meet the work requirements.</text> </paragraph> <paragraph num="(12)"> <text>“Equity value” means the fair market value less all encumbrances.</text> </paragraph> <paragraph num="(13)"> <text>“Fair market value” means the price for which an item can be sold in an open market in a given geographic area.</text> </paragraph> <paragraph num="(14)"> <text>“Family self-sufficiency plan” means a plan that addresses the employment related service needs of the employable member of the assistance unit for the purpose of enabling the assistance unit to become self-supporting through the employment of one or more members.</text> </paragraph> <paragraph num="(15)"> <text>“Immigration and Nationality Act (INA)” means 8 U.S.C. §1101 et seq.</text> </paragraph> <paragraph num="(16)"> <text>“Intentional program violation (IPV)” means an intentional false or misleading statement or misrepresentation, concealment, or withholding of facts for the purpose of:</text> <paragraph num="(a)"> <text>Establishing or maintaining the assistance unit's eligibility for RCA; or</text> </paragraph> <paragraph num="(b)"> <text>Increasing or preventing a reduction of the amount of RCA.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Interim change” means a change in a customer's situation, after an application, that may affect the amount of benefits paid or continuing eligibility.</text> </paragraph> <paragraph num="(18)"> <text>“Local department (LDSS)” means a department of social services in a county or Baltimore City or the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(19)"> <text>“Local resettlement agency” means a local affiliate or subcontractor of a national voluntary agency that has entered into a grant, contract, or cooperative agreement with the United States Department of State or other appropriate federal agency to provide for the reception and initial placement of refugees in the United States.</text> </paragraph> <paragraph num="(20)"> <text>“Recipient” means an individual in an active RCA assistance unit.</text> </paragraph> <paragraph num="(21)"> <text>“Refugee” means an individual paroled as a refugee or asylee under section 212(d)(5) of the INA or admitted as a refugee under section 207 of the INA.</text> </paragraph> <paragraph num="(22)"> <text>“Refugee cash assistance (RCA)” means cash assistance provided under section 412(e) of the INA to refugees who are ineligible for TCA or SSI.</text> </paragraph> <paragraph num="(23)"> <text>“Resource” means the amount left from an asset or from income, after all exclusions and disregards are applied.</text> </paragraph> <paragraph num="(24)"> <text>“Secretary” means the Secretary of Human Services.</text> </paragraph> <paragraph num="(25)"> <text>“Sponsor” means an individual, church, civic organization, State or local government, or other group or organization, which has agreed to help in the reception and initial placement of a refugee.</text> </paragraph> <paragraph num="(26)"> <text>“Supplemental Security Income (SSI)” means the cash assistance program for aged and disabled individuals funded under Title XVI of the Social Security Act (42 U.S.C. §1381 et seq.).</text> </paragraph> <paragraph num="(27)"> <text>“Temporary cash assistance (TCA)” means the cash assistance program for families with children, which is funded under Title IV-A of the Social Security Act.</text> </paragraph> <paragraph num="(28)"> <text>“Unearned income” means money, goods, and services received from sources other than earned income such as pensions, benefits, returns from investments, payments of support, or contributions.</text> </paragraph> <paragraph num="(29)"> <text>Verification.</text> <paragraph num="(a)"> <text>“Verification” means proof that the statements made by an individual applying for RCA are true.</text> </paragraph> <paragraph num="(b)"> <text>“Verification” includes proof contained in documents or records of public or private agencies, firms, or individuals.</text> </paragraph> </paragraph> <paragraph num="(30)"> <text>“Victim of a severe form of trafficking in persons” means an individual certified in accordance with Public Law 106-386 Trafficking Victims Protection Act of 2000.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Technical Eligibility."> <paragraph num="A."> <text>To qualify for RCA, an individual:</text> <paragraph num="(1)"> <text>Shall:</text> <paragraph num="(a)"> <text>Meet immigration status and documentation requirements as described in §B of this regulation;</text> </paragraph> <paragraph num="(b)"> <text>Be a Maryland resident as described in §C of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>Have resided in the United States less than 8 months following the:</text> <paragraph num="(i)"> <text>Initial month of entry into the country as a refugee; or</text> </paragraph> <paragraph num="(ii)"> <text>Granting of status as an asylee or victim of severe trafficking in persons;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Be ineligible for TCA, SSI, or other federal programs for the aged, blind or disabled, children, or families; and</text> </paragraph> <paragraph num="(e)"> <text>In the case of a refugee, provide the name of the local resettlement agency that resettled the individual; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>May not be a full-time student in an institution of higher education, except if enrollment is approved by the LDSS as part of an individual employability plan for the refugee or a plan for an unaccompanied minor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Refugee and Asylee Status Requirements.</text> <paragraph num="(1)"> <text>An applicant for RCA shall provide verification of immigration status, in the form of documentation from the Immigration and Naturalization Service (INS), that the individual has been:</text> <paragraph num="(a)"> <text>Paroled as a refugee or asylee under §212(d)(5) of the INA;</text> </paragraph> <paragraph num="(b)"> <text>Admitted as a refugee under §207 of the INA;</text> </paragraph> <paragraph num="(c)"> <text>Granted asylum status in the U.S. under §208 of the INA;</text> </paragraph> <paragraph num="(d)"> <text>Granted status as a Cuban and Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980;</text> </paragraph> <paragraph num="(e)"> <text>Admitted to the Unites States as an Amerasian under 8 U.S.C. §1612(a)(2)(A); or</text> </paragraph> <paragraph num="(f)"> <text>Certified by the United States Department of Health and Human Services Office of Refugee Resettlement as a victim of a severe form of trafficking in persons in accordance with Public Law 106-386 Trafficking Victims Protection Act of 2000.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An individual admitted for permanent residence also meets the status requirements of §B(1) of this regulation if the individual previously held one of the statuses described in §B(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Residence.</text> <paragraph num="(1)"> <text>The applicant and all recipients of RCA shall be residents of the State.</text> </paragraph> <paragraph num="(2)"> <text>A resident of the State is one who is:</text> <paragraph num="(a)"> <text>Living in the State voluntarily and not for a temporary purpose and has no immediate intention of moving from the State; and</text> </paragraph> <paragraph num="(b)"> <text>Not receiving assistance from another state.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The LDSS may not impose requirements as to duration of residence in the State as a condition of receipt of RCA.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>The LDSS shall:</text> <paragraph num="(1)"> <text>Determine RCA eligibility for individuals determined ineligible for TCA; and</text> </paragraph> <paragraph num="(2)"> <text>Refer individuals who are 65 years old or older or who are blind or disabled promptly to the Social Security Administration to apply for SSI.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Right to File.</text> <paragraph num="(1)"> <text>An individual is entitled to file an application, and may be assisted by an individual of choice in the various aspects of the application process and the determination of eligibility.</text> </paragraph> <paragraph num="(2)"> <text>A LDSS shall have available and distribute publications explaining Program features and requirements, rights and responsibilities, and appeals procedures in understandable and simple language.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application.</text> <paragraph num="(1)"> <text>The LDSS shall:</text> <paragraph num="(a)"> <text>Require an individual applying for RCA to file an application specified by the LDSS and approved by the Department;</text> </paragraph> <paragraph num="(b)"> <text>Advise the individual of the eligibility factors to be verified, and the types of proofs the LDSS will accept to determine eligibility;</text> </paragraph> <paragraph num="(c)"> <text>Notify applicants and recipients that the signed application constitutes their consent to permit the Department to request information from any entity to assist in determining eligibility;</text> </paragraph> <paragraph num="(d)"> <text>Limit access to information received from records of public or private entities in accordance with the confidentiality provisions in COMAR 07.01.07; and</text> </paragraph> <paragraph num="(e)"> <text>Provide all individuals receiving benefits under RCA with clear and timely notice of their rights.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The application shall be signed under penalty of perjury by:</text> <paragraph num="(a)"> <text>The applicant;</text> </paragraph> <paragraph num="(b)"> <text>An authorized representative of the applicant; or</text> </paragraph> <paragraph num="(c)"> <text>Someone acting responsibly for the applicant if the applicant is incompetent or incapacitated.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Verification.</text> <paragraph num="(1)"> <text>The LDSS shall verify the following factors of RCA eligibility:</text> <paragraph num="(a)"> <text>Countable income;</text> </paragraph> <paragraph num="(b)"> <text>Countable assets;</text> </paragraph> <paragraph num="(c)"> <text>Social Security number for each household member or proof of application for a new or replacement card; and</text> </paragraph> <paragraph num="(d)"> <text>Immigration status.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The LDSS may require verification of any information provided by the individual that is questionable as described in §E of this regulation, incomplete, or outdated.</text> </paragraph> <paragraph num="(3)"> <text>The primary source for obtaining verification is the applicant or recipient.</text> </paragraph> <paragraph num="(4)"> <text>The LDSS shall provide a list of required verifications and assist the applicant, recipient, or the representative in obtaining the necessary verifications.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Information is questionable if information provided by the household is inconsistent with:</text> <paragraph num="(1)"> <text>Statements made by the applicant;</text> </paragraph> <paragraph num="(2)"> <text>Information on the application; or</text> </paragraph> <paragraph num="(3)"> <text>Information otherwise received by the LDSS.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Case Record. The LDSS shall establish and maintain a paper and an electronic RCA case record that contains:</text> <paragraph num="(1)"> <text>Narration;</text> </paragraph> <paragraph num="(2)"> <text>Verifications; and</text> </paragraph> <paragraph num="(3)"> <text>Other documentation related to the RCA assistance unit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Decision on Application."> <paragraph num="A."> <text>The LDSS shall make a decision as to payment of cash assistance as promptly as possible but not later than 30 calendar days from the date of the signed application for RCA.</text> </paragraph> <paragraph num="B."> <text>If the LDSS determines that a refugee has an urgent need for RCA, the LDSS shall:</text> <paragraph num="(1)"> <text>Process the application as quickly as possible; and</text> </paragraph> <paragraph num="(2)"> <text>Issue the initial payment to the refugee on an emergency basis.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the assistance unit is eligible in the month of application, the RCA grant begins the date the signed application is received in the LDSS.</text> </paragraph> <paragraph num="D."> <text>If the assistance unit is not eligible in the month of application, the RCA grant begins the first day of the following month.</text> </paragraph> <paragraph num="E."> <text>The LDSS shall specify a period of eligibility for RCA that is not more than an 8-month period beginning the month:</text> <paragraph num="(1)"> <text>The refugee enters the U.S.; or</text> </paragraph> <paragraph num="(2)"> <text>Asylum or victim of severe trafficking in persons status was effective.</text> </paragraph> </paragraph> <paragraph num="F."> <text>An applicant is not eligible if:</text> <paragraph num="(1)"> <text>The assistance unit does not meet technical factors of eligibility;</text> </paragraph> <paragraph num="(2)"> <text>The applicant withdraws the application; or</text> </paragraph> <paragraph num="(3)"> <text>There is insufficient information to determine eligibility.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The LDSS shall dispose of an application by a finding of eligibility or ineligibility unless:</text> <paragraph num="(1)"> <text>The applicant voluntarily withdraws the application, and there is an entry in the case record that a notice has been sent to confirm the applicant's notification to the agency; or</text> </paragraph> <paragraph num="(2)"> <text>There is an entry in the case record that the application has been disposed of because the applicant died or could not be located.</text> </paragraph> </paragraph> <paragraph num="H."> <text>The LDSS shall:</text> <paragraph num="(1)"> <text>Provide written notice to the applicant to indicate either the:</text> <paragraph num="(a)"> <text>Authorized amount of financial assistance; or</text> </paragraph> <paragraph num="(b)"> <text>Denial or termination of assistance; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Include on the notice:</text> <paragraph num="(a)"> <text>The action taken;</text> </paragraph> <paragraph num="(b)"> <text>The regulation supporting the action; and</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the individual's right to request an administrative hearing about the decision.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Assistance Unit."> <paragraph num="A."> <text>All individuals included in the RCA unit shall meet the requirements as described in Regulation .03 of this chapter.</text> </paragraph> <paragraph num="B."> <text>The LDSS:</text> <paragraph num="(1)"> <text>Shall include childless refugee married couples in the same assistance unit, unless one member receives SSI; and</text> </paragraph> <paragraph num="(2)"> <text>May not include in the same assistance unit adult refugees related to one another such as brothers and sisters.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The assistance unit may not include:</text> <paragraph num="(1)"> <text>An individual who fails to meet technical factors of eligibility as described in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>An individual who is fleeing to avoid prosecution or custody or confinement after conviction for a crime or an attempt to commit a crime, which is:</text> <paragraph num="(a)"> <text>A felony under the laws of the place within the United States from which the individual is fleeing; or</text> </paragraph> <paragraph num="(b)"> <text>In the case of New Jersey, a high misdemeanor under the laws of that state;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An individual violating a condition of probation or parole imposed under federal or state law;</text> </paragraph> <paragraph num="(4)"> <text>An individual convicted of IPV as described in Regulation .17B of this chapter;</text> </paragraph> <paragraph num="(5)"> <text>An institutionalized individual; or</text> </paragraph> <paragraph num="(6)"> <text>An SSI recipient.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Employment Registration and Participation."> <paragraph num="A."> <text>An employable individual shall:</text> <paragraph num="(1)"> <text>Register for and, within 30 days of receipt of RCA, participate in refugee employment services;</text> </paragraph> <paragraph num="(2)"> <text>Go to a job interview that is arranged by the LDSS, the refugee employment services contractor, or the local resettlement agency;</text> </paragraph> <paragraph num="(3)"> <text>Accept at any time, from any source, an offer of employment, as determined to be appropriate by the LDSS, the refugee employment services contractor, or the local resettlement agency;</text> </paragraph> <paragraph num="(4)"> <text>Participate in any employability service program that provides job or language training in the area in which the individual resides, which is determined to be available and appropriate for that individual; and</text> </paragraph> <paragraph num="(5)"> <text>Participate in any targeted assistance program in the area in which the individual resides, which is determined to be available and appropriate for that individual.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The LDSS or the employment services contractor shall permit, but may not require, the voluntary registration for employment services of an individual who is exempt as listed in §E of this regulation.</text> </paragraph> <paragraph num="C."> <text>The applicant or recipient shall register for services regardless of:</text> <paragraph num="(1)"> <text>The date of entry into the United States; and</text> </paragraph> <paragraph num="(2)"> <text>Whether the individual has a social security number.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The LDSS shall refer the employable individual to the Employment Security Administration (ESA) to register for employment in those jurisdictions where refugee employment services are not available.</text> </paragraph> <paragraph num="E."> <text>Exemptions from Employability Services.</text> <paragraph num="(1)"> <text>An individual is exempt from employability services if the individual is:</text> <paragraph num="(a)"> <text>Verified to be physically or mentally unfit to participate in employability services;</text> </paragraph> <paragraph num="(b)"> <text>An adult needed in the home to care for a severely disabled individual living in the home, regardless of whether the disabled individual is in the assistance unit;</text> </paragraph> <paragraph num="(c)"> <text>An adult working 30 hours or more per week and earning at least minimum wage in unsubsidized employment expected to last a minimum of 30 days;</text> </paragraph> <paragraph num="(d)"> <text>A child younger than 16 years old, or younger than 22 years old and regularly attending full time classes in a grade school or secondary school;</text> </paragraph> <paragraph num="(e)"> <text>65 years old or older; or</text> </paragraph> <paragraph num="(f)"> <text>A parent or caretaker relative who personally provides full-time care for a child younger than 3 years old.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The exempt individual may volunteer to be in a work program.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Development of an Employability Plan.</text> <paragraph num="(1)"> <text>The LDSS or employment services contractor shall develop an individual employability plan as part of a family self-sufficiency plan for each recipient of RCA who is not exempt as described in §E of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>If the local resettlement agency which sponsored the refugee has developed a plan, the LDSS may accept this plan if it determines that the plan is appropriate for the refugee and meets the requirements in §F(3) of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>The employability plan:</text> <paragraph num="(a)"> <text>Shall be designed to lead to the earliest possible employment;</text> </paragraph> <paragraph num="(b)"> <text>May not be structured in such a way as to discourage or delay employment or job seeking; and</text> </paragraph> <paragraph num="(c)"> <text>Shall contain a definite employment goal, attainable in the shortest time period consistent with the employability of the individual in relation to job openings in the area.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Criteria for Appropriate Employability Services and Employment.</text> <paragraph num="(1)"> <text>The LDSS or employment services contractor shall determine if employability services and employment are appropriate.</text> </paragraph> <paragraph num="(2)"> <text>The services or employment shall meet the following criteria:</text> <paragraph num="(a)"> <text>All assignments shall be within the scope of the individual's employability plan, which shall be modified if necessary to reflect changed services or employment conditions;</text> </paragraph> <paragraph num="(b)"> <text>The services or employment shall be related to the capability of the individual to perform the task on a regular basis;</text> </paragraph> <paragraph num="(c)"> <text>The total daily commuting time to and from home to the service or employment site may not normally exceed 2 hours;</text> </paragraph> <paragraph num="(d)"> <text>The service or work site to which the individual is assigned may not be in violation of applicable federal, State, or local health and safety standards;</text> </paragraph> <paragraph num="(e)"> <text>Assignments may not be made which are discriminatory in terms of age, sex, race, religion, color, or national origin;</text> </paragraph> <paragraph num="(f)"> <text>Appropriate work may be temporary, permanent, full-time, part-time, or seasonal work if the work meets the other standards of this section;</text> </paragraph> <paragraph num="(g)"> <text>The wage shall meet or exceed the federal minimum wage; and</text> </paragraph> <paragraph num="(h)"> <text>The daily hours of work and the weekly hours of work may not exceed those customary to the occupation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>An individual may not be required to accept employment if:</text> <paragraph num="(a)"> <text>The position offered is vacant due to a strike, lockout, or other bona fide labor dispute; or</text> </paragraph> <paragraph num="(b)"> <text>The individual would be required to work for an employer contrary to the conditions of the individual's existing membership in the union governing that occupation.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If an employed individual is a professional in need of professional refresher training and other recertification services in order to qualify to practice the individual's profession in the United States, the training may consist of full-time attendance in a college or professional training program, if the training:</text> <paragraph num="(a)"> <text>Is approved as part of the individual's employability plan by the LDSS or employment contractor;</text> </paragraph> <paragraph num="(b)"> <text>Does not exceed 1 year's duration;</text> </paragraph> <paragraph num="(c)"> <text>Is specifically intended to assist the professional in becoming relicensed in the individual's profession; and</text> </paragraph> <paragraph num="(d)"> <text>If completed, can realistically be expected to result in relicensing.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A refugee shall accept an appropriate job offer, without regard to whether the job would interrupt a program of services planned or in progress unless the refugee is currently participating in a program in progress of on-the-job training, or vocational training which meets the requirements of this section and which is part of an approved employability plan.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Failure or Refusal to Accept Employability Services or Employment."> <paragraph num="A."> <text>Termination of Assistance.</text> <paragraph num="(1)"> <text>If, without good cause, an employable nonexempt RCA recipient has failed or refused to meet the work requirements or has voluntarily quit a job, the individual is ineligible as described in §B of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Notice of Intended Termination.</text> <paragraph num="(a)"> <text>The LDSS shall give timely and adequate notice if it reduces, suspends, or terminates assistance.</text> </paragraph> <paragraph num="(b)"> <text>The LDSS shall provide written procedures in English and in appropriate languages for the determination of good cause, the sanctioning of refugees who do not comply with the requirements of the program, and for the filing of appeals by refugees.</text> </paragraph> <paragraph num="(c)"> <text>The written notice shall include:</text> <paragraph num="(i)"> <text>An explanation of the reason for the action;</text> </paragraph> <paragraph num="(ii)"> <text>The proposed adverse consequences; and</text> </paragraph> <paragraph num="(iii)"> <text>Notice of the recipient's right to mediation and a hearing.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>A written notice in English and a written translated notice, or a verbal translation of the notice shall be sent or provided to a refugee at least 10 calendar days before the date the action becomes effective.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Sanctions.</text> <paragraph num="(1)"> <text>If the sanctioned individual is the only member of the assistance unit, the LDSS shall terminate the RCA grant.</text> </paragraph> <paragraph num="(2)"> <text>If the assistance unit includes other members, the LDSS may not take into account the sanctioned individual's needs in determining the assistance unit's need for RCA.</text> </paragraph> <paragraph num="(3)"> <text>The sanction applied in §B(1) or (2) of this regulation shall remain in effect for:</text> <paragraph num="(a)"> <text>3 payment months for the first failure; or</text> </paragraph> <paragraph num="(b)"> <text>6 payment months for any subsequent failure.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Good cause for refusing or failing to cooperate with work requirements includes but is not limited to one or more of the following:</text> <paragraph num="(1)"> <text>Illness or incapacity that is properly documented;</text> </paragraph> <paragraph num="(2)"> <text>Verified, court-required appearance or temporary incarceration;</text> </paragraph> <paragraph num="(3)"> <text>A family crisis that threatens normal family functioning;</text> </paragraph> <paragraph num="(4)"> <text>A breakdown in childcare arrangements or lack of childcare resources;</text> </paragraph> <paragraph num="(5)"> <text>A single parent caring for a child younger than 6 years old who is unable to obtain child care for one or more of the following reasons:</text> <paragraph num="(a)"> <text>Unavailability of appropriate child care within a reasonable distance from the parent's home or work site;</text> </paragraph> <paragraph num="(b)"> <text>Unavailability or unsuitability of informal child care by a relative or others; or</text> </paragraph> <paragraph num="(c)"> <text>Unavailability or unsuitability of appropriate and affordable formal child care arrangements; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>A breakdown in transportation arrangements if there is no accessible means of transportation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Good cause for quitting a job includes, but is not limited to:</text> <paragraph num="(1)"> <text>Taking a new job with another employer;</text> </paragraph> <paragraph num="(2)"> <text>Discrimination based on race, sex, disability, or religious, or sexual orientation;</text> </paragraph> <paragraph num="(3)"> <text>Breakdown in transportation arrangements if there is no other accessible means of transportation;</text> </paragraph> <paragraph num="(4)"> <text>Breakdown in childcare arrangements or lack of childcare resources;</text> </paragraph> <paragraph num="(5)"> <text>Domestic violence or other family crisis that threatens normal family functioning;</text> </paragraph> <paragraph num="(6)"> <text>Hazardous working conditions;</text> </paragraph> <paragraph num="(7)"> <text>Documented illness or incapacitation;</text> </paragraph> <paragraph num="(8)"> <text>Incarceration;</text> </paragraph> <paragraph num="(9)"> <text>Resignation at the employer's request;</text> </paragraph> <paragraph num="(10)"> <text>Lack of supportive services identified in the initial assessment and agreed upon by the recipient and the LDSS; or</text> </paragraph> <paragraph num="(11)"> <text>Other circumstances determined to be good cause by the LDSS.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Financial Eligibility."> <paragraph num="A."> <text>Financial Eligibility Requirements.</text> <paragraph num="(1)"> <text>The LDSS shall evaluate and count resources available to the applicant or recipient to use for current living expenses.</text> </paragraph> <paragraph num="(2)"> <text>The assistance unit is not eligible for RCA if the total:</text> <paragraph num="(a)"> <text>Net income of the case calculated as described in Regulation .11 of this chapter is more than the allowable payment amount for the assistance unit size as described in Regulation .15 of this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>Assets of the case, calculated as described in Regulation .10 of this chapter, are more than the allowable amount.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the expenses of a case exceed the known income or assets, the LDSS shall require the applicant or recipient to provide additional explanations or verifications.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Transfer of Assets.</text> <paragraph num="(1)"> <text>An assistance unit with an individual who transfers assets to become eligible for RCA is not eligible for the period of time specified in this section.</text> </paragraph> <paragraph num="(2)"> <text>The period of ineligibility shall be applied if the assets are transferred:</text> <paragraph num="(a)"> <text>In the 3-month period before application; or</text> </paragraph> <paragraph num="(b)"> <text>After the assistance unit is determined eligible for benefits.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the LDSS establishes that an individual transferred resources to become eligible for benefits, the period of ineligibility is calculated in the following manner:</text> <paragraph num="(a)"> <text>Determine the equity value of the asset;</text> </paragraph> <paragraph num="(b)"> <text>Subtract the amount of assets which can be retained, without exceeding the asset limit as described in Regulation .10 of this chapter, from the equity value;</text> </paragraph> <paragraph num="(c)"> <text>Divide the difference in §B(3)(b) of this regulation by the benefit amount for the assistance unit size as described in Regulation .15 of this chapter; and</text> </paragraph> <paragraph num="(d)"> <text>Drop any portion of a month that results from the division.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The assistance unit is ineligible for the period of months equal to the result of the calculation under §B(3) of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Assets."> <paragraph num="A."> <text>The asset limit for a RCA case is $2,000.</text> </paragraph> <paragraph num="B."> <text>Excluded Assets. Assets excluded from the $2,000 limit are:</text> <paragraph num="(1)"> <text>The home which is the usual residence of the assistance unit;</text> </paragraph> <paragraph num="(2)"> <text>Basic items essential to day-to-day living such as:</text> <paragraph num="(a)"> <text>Personal items such as clothing, toilet articles, and cosmetics;</text> </paragraph> <paragraph num="(b)"> <text>Household accessories and furnishings in everyday use;</text> </paragraph> <paragraph num="(c)"> <text>Appliances, including devices for preparation and storage of food, upkeep of clothing, or home maintenance;</text> </paragraph> <paragraph num="(d)"> <text>Health aids such as wheelchairs, hearing aids, or walking aids;</text> </paragraph> <paragraph num="(e)"> <text>Educational material; and</text> </paragraph> <paragraph num="(f)"> <text>Children's toys;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Vehicles owned by assistance unit members;</text> </paragraph> <paragraph num="(4)"> <text>One burial plot per assistance unit member;</text> </paragraph> <paragraph num="(5)"> <text>Contracted funeral agreements;</text> </paragraph> <paragraph num="(6)"> <text>Tools and equipment necessary for employment;</text> </paragraph> <paragraph num="(7)"> <text>Income-producing property, farm machinery, livestock, tools, and business equipment;</text> </paragraph> <paragraph num="(8)"> <text>Life insurance policies;</text> </paragraph> <paragraph num="(9)"> <text>Trust accounts established by court order under Estates and Trusts Article, §§13-401—13-407, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(10)"> <text>Individual Development Accounts (IDA);</text> </paragraph> <paragraph num="(11)"> <text>Up to $2,000 held in a separate bank account for each child's earnings;</text> </paragraph> <paragraph num="(12)"> <text>Real property, other than the home, if it is listed for sale with a realtor; and</text> </paragraph> <paragraph num="(13)"> <text>Assets remaining in the applicant's country of origin.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Countable Assets.</text> <paragraph num="(1)"> <text>Assets, except for those excluded in §B of this regulation, in which the applicant or recipient has legal interest and which are actually available are countable.</text> </paragraph> <paragraph num="(2)"> <text>The countable amount of an asset is the equity value.</text> </paragraph> <paragraph num="(3)"> <text>Countable assets include the assets of individuals not included in the assistance unit as described in Regulation .06C of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The LDSS may not consider a sponsor's resources to be accessible to a refugee solely because the individual is serving as a sponsor.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Income."> <paragraph num="A."> <text>Sources of Countable Income.</text> <paragraph num="(1)"> <text>RCA income calculations apply to both members of an assistance unit and nonmembers as described in §F of this regulation whose income is countable to the assistance unit.</text> </paragraph> <paragraph num="(2)"> <text>Each member of the assistance unit is considered to be a recipient of RCA even if no cash assistance is paid.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Countable Earned Income.</text> <paragraph num="(1)"> <text>Earnings from employment before consideration of any expenses required to earn the income include, but are not limited to:</text> <paragraph num="(a)"> <text>Wages;</text> </paragraph> <paragraph num="(b)"> <text>Salaries;</text> </paragraph> <paragraph num="(c)"> <text>Commissions;</text> </paragraph> <paragraph num="(d)"> <text>Tips; and</text> </paragraph> <paragraph num="(e)"> <text>Earnings from self-employment.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Earned income is computed as a monthly amount as follows:</text> <paragraph num="(a)"> <text>Multiply the weekly gross earned income by 4;</text> </paragraph> <paragraph num="(b)"> <text>Multiply the gross earned income received once every 2 weeks by 2; or</text> </paragraph> <paragraph num="(c)"> <text>Divide the gross earned income received monthly by 4.3, and multiply by 4.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Countable Unearned Income.</text> <paragraph num="(1)"> <text>Unearned income includes, but is not limited to, the following:</text> <paragraph num="(a)"> <text>Lump sum income as described in Regulation .12 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>The prorated portion of the income of a technically ineligible individual as described in §F(3) of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>Child support;</text> </paragraph> <paragraph num="(d)"> <text>Monetary gifts and contributions;</text> </paragraph> <paragraph num="(e)"> <text>Social Security retirement, survivors, and disability benefits;</text> </paragraph> <paragraph num="(f)"> <text>Workers' compensation;</text> </paragraph> <paragraph num="(g)"> <text>Unemployment insurance benefits received by the assistance unit; and</text> </paragraph> <paragraph num="(h)"> <text>The first $60 of government housing subsidies paid on behalf of recipients residing in:</text> <paragraph num="(i)"> <text>Public housing;</text> </paragraph> <paragraph num="(ii)"> <text>Section 8 housing; or</text> </paragraph> <paragraph num="(iii)"> <text>Housing receiving rental assistance from the Farmers Home Administration (FMHA), §515 of the Housing Act of 1949 (42 U.S.C. §1485).</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Unearned income is calculated as a monthly amount as follows:</text> <paragraph num="(a)"> <text>Multiply income received once every 2 weeks by 2;</text> </paragraph> <paragraph num="(b)"> <text>Multiply income received weekly by 4;</text> </paragraph> <paragraph num="(c)"> <text>Multiply income received twice a month by 2;</text> </paragraph> <paragraph num="(d)"> <text>Divide income received less often than monthly by the period of time it is intended to cover; and</text> </paragraph> <paragraph num="(e)"> <text>Count monthly income as received.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Excluded Income. All income of a member of an assistance unit is countable except the following:</text> <paragraph num="(1)"> <text>Earned income of a child;</text> </paragraph> <paragraph num="(2)"> <text>The amount of earned income tax credit (EITC);</text> </paragraph> <paragraph num="(3)"> <text>Earned or unearned in-kind income;</text> </paragraph> <paragraph num="(4)"> <text>Earned income of an SSI recipient;</text> </paragraph> <paragraph num="(5)"> <text>SSI benefit amount;</text> </paragraph> <paragraph num="(6)"> <text>The value of the allotment provided under the Food Stamp Program;</text> </paragraph> <paragraph num="(7)"> <text>A grant or loan to an undergraduate student for education purposes;</text> </paragraph> <paragraph num="(8)"> <text>Educational work study earnings for an undergraduate student;</text> </paragraph> <paragraph num="(9)"> <text>Government housing subsidies in excess of $60 per month on behalf of recipients residing in:</text> <paragraph num="(a)"> <text>Public housing;</text> </paragraph> <paragraph num="(b)"> <text>Section 8 housing; or</text> </paragraph> <paragraph num="(c)"> <text>Housing receiving rental assistance from the Farmers Home Administration (FMHA), §515 of the Rental Assistance Act;</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>Third-party vendor payments;</text> </paragraph> <paragraph num="(11)"> <text>Loans under the following conditions:</text> <paragraph num="(a)"> <text>All loans are excluded, including loans from private individuals and commercial institutions;</text> </paragraph> <paragraph num="(b)"> <text>A formal repayment agreement is not required but the intent to repay the loan must exist;</text> </paragraph> <paragraph num="(c)"> <text>The household's statement may be accepted regarding the repayment agreement; and</text> </paragraph> <paragraph num="(d)"> <text>In questionable cases, or cases where recurrent private loans are made, the LDSS may obtain a signed statement regarding the repayment obligation from the individual making the loan;</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>Training allowances and expenses by active participants in approved RCA activities;</text> </paragraph> <paragraph num="(13)"> <text>Foster care payments received by an individual on behalf of a foster child;</text> </paragraph> <paragraph num="(14)"> <text>Payments received under a crime victims compensation program; and</text> </paragraph> <paragraph num="(15)"> <text>Any cash grant received by the individual under the United States Department of State or Department of Justice Reception and Placement programs.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The LDSS may not consider a sponsor's income to be accessible to a refugee solely because the individual is serving as a sponsor.</text> </paragraph> <paragraph num="F."> <text>Determination of Income from an Illegal or Undocumented Immigrant or a Technically Ineligible Household Member. A prorated portion of the income of an ineligible individual is counted as a resource to the assistance unit as follows:</text> <paragraph num="(1)"> <text>Apply the income disregards as described in Regulation .13 of this chapter to the income of the ineligible member;</text> </paragraph> <paragraph num="(2)"> <text>Divide the result by the number of individuals in the assistance unit plus the ineligible member; and</text> </paragraph> <paragraph num="(3)"> <text>Multiply the quotient as determined in §F(2) of this regulation by the number of assistance unit members to obtain the amount of income countable from the ineligible member.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Lump Sum Income."> <paragraph num="A."> <text>Lump sum income is a nonrecurring money payment received by the assistance unit.</text> </paragraph> <paragraph num="B."> <text>Lump sum income is calculated as follows:</text> <paragraph num="(1)"> <text>Lump sum income is added to the sum of all other income for the month after work expenses and other disregards, as allowable, have been applied;</text> </paragraph> <paragraph num="(2)"> <text>Income resulting from the computation in §B(1) of this regulation is divided by an amount equal to the allowable payment amount for the assistance unit size as described in Regulation .15 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>The assistance unit is ineligible for the period of months equal to the quotient;</text> </paragraph> <paragraph num="(4)"> <text>Any amount remaining which is less than a full monthly benefit for the assistance unit size is counted as income in the first month after the period of ineligibility; and</text> </paragraph> <paragraph num="(5)"> <text>If the lump sum is less than a monthly payment amount for the assistance unit, the lump sum is counted as income in the month following the expiration of timely notice.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Lump Sum Income—Shortened Period of Ineligibility. The LDSS shall shorten the period of ineligibility for RCA due to receipt of a lump sum if the:</text> <paragraph num="(1)"> <text>Lump sum income becomes unavailable to the assistance unit due to circumstances beyond the assistance unit's control, with the following circumstances being considered beyond the control of the unit:</text> <paragraph num="(a)"> <text>Theft of money;</text> </paragraph> <paragraph num="(b)"> <text>Disaster defined as fire, flood, tornado, or civil disorder;</text> </paragraph> <paragraph num="(c)"> <text>Eviction or foreclosure;</text> </paragraph> <paragraph num="(d)"> <text>Theft or breakdown of an essential appliance;</text> </paragraph> <paragraph num="(e)"> <text>Breakdown of essential household furnishings, equipment, or structure necessitating repair or replacement; or</text> </paragraph> <paragraph num="(f)"> <text>Lack of heating or utilities or insufficient fuel supply;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Assistance unit incurs and pays medical expenses;</text> </paragraph> <paragraph num="(3)"> <text>Assistance unit uses the lump sum to repair a vehicle, purchase a vehicle, or pay car insurance; or</text> </paragraph> <paragraph num="(4)"> <text>Lump sum income becomes unavailable to the assistance unit due to circumstances beyond the assistance unit's control as defined by the LDSS.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Benefit Amount."> <paragraph num="A."> <text>The LDSS shall:</text> <paragraph num="(1)"> <text>Determine the RCA benefit payment amount by deducting the net countable income, rounded down to the nearest dollar, from the allowable amount for the assistance unit size specified in Regulation .15 of this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>Issue a benefit to the assistance unit if the assistance unit is determined to be eligible for $10 or more.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Net countable income for an assistance unit is determined by applying the allowable disregards in the following sequence:</text> <paragraph num="(1)"> <text>20 percent of the gross earned income or 50 percent of gross self-employment income to test for eligibility during the application process;</text> </paragraph> <paragraph num="(2)"> <text>After eligibility has been established, 40 percent of the gross earned income or 50 percent of gross self-employment income for recipients who have obtained unsubsidized employment;</text> </paragraph> <paragraph num="(3)"> <text>Payments for the care of each child in the assistance unit or an incapacitated adult living in the home not to exceed:</text> <paragraph num="(a)"> <text>$200 monthly for employment of 100 hours or more per month; or</text> </paragraph> <paragraph num="(b)"> <text>$100 monthly for employment less than 100 hours per month; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Verified payments of child support to an individual outside the assistance unit.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Child care and adult care payments as described in §B(3) of this regulation are allowed only if it is necessary for an assistance unit member to:</text> <paragraph num="(1)"> <text>Accept or continue employment;</text> </paragraph> <paragraph num="(2)"> <text>Seek employment;</text> </paragraph> <paragraph num="(3)"> <text>Attend an assessment or training that leads to employment; or</text> </paragraph> <paragraph num="(4)"> <text>Pursue education that leads to employment.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Method of Payment."> <paragraph num="A."> <text>Electronic Benefit Transfer. The Department operates an EBTS under an agreement with the U.S. Department of Health and Human Services and pursuant to U.S. Department of Agriculture regulations.</text> </paragraph> <paragraph num="B."> <text>RCA Grant.</text> <paragraph num="(1)"> <text>The RCA grant is paid through EBTS.</text> </paragraph> <paragraph num="(2)"> <text>The period of time covered by the RCA grant is the calendar month.</text> </paragraph> <paragraph num="(3)"> <text>The grant is not paid for a past period of time except as provided in COMAR 07.03.14.</text> </paragraph> <paragraph num="(4)"> <text>Outdated EBT Benefits. The customer shall access some benefits in the EBTS account within 35 days from the benefit issuance date or the benefits will be moved off-line for nonuse of benefits.</text> </paragraph> <paragraph num="(5)"> <text>If the benefits are moved off-line, the customer may request the LDSS to reissue the benefits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="RCA Schedule."> <text>Monthly Allowable Amounts To Be Paid Effective October 1, 2006.</text> <text>Number of Individuals in the Assistance Unit Allowable Amount 1 $ 247 2 433 3 549 4 664 5 769 6 846 7 951 8 1,047 9 1,130 10 1,222 11 1,333 12 1,395 13 1,481 14 1,567 15 1,657 16 1,765</text> <text>For each individual over 16, add $116.</text> </regulation> <regulation prefix="Regulation" num=".16" heading="Changes; Timely and Adequate Notice."> <paragraph num="A."> <text>Interim Change.</text> <paragraph num="(1)"> <text>The LDSS shall advise applicants and recipients of the change reporting requirements.</text> </paragraph> <paragraph num="(2)"> <text>An applicant or recipient who fails to report receipt of or a change in countable income, as required by this section, loses the earnings disregards as described in Regulation .13B(1) and (2) of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>A recipient shall report any change in circumstances that may affect the amount of payment to the LDSS within 10 days of the change.</text> </paragraph> <paragraph num="(4)"> <text>Unless RCA is continued pending disposition of an appeal, the effective date of the grant change is:</text> <paragraph num="(a)"> <text>The first day of the month immediately following the month in which the change occurred; or</text> </paragraph> <paragraph num="(b)"> <text>If the grant change does not occur in time for it to be effective under §A(4)(a) of this regulation, not later than the first day of the second subsequent month following the month in which the change occurred.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>If RCA is terminated for any reason, the LDSS shall:</text> <paragraph num="(a)"> <text>Reevaluate continued eligibility for Medical Assistance for the assistance unit; and</text> </paragraph> <paragraph num="(b)"> <text>Review the case for eligibility for other cash programs.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Recipients may request that their case be closed at any time.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Adequate Notice.</text> <paragraph num="(1)"> <text>The LDSS shall provide a RCA recipient with written notice of any change.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §B(3) of this regulation, the written notice shall include:</text> <paragraph num="(a)"> <text>A statement of what action the LDSS intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended action;</text> </paragraph> <paragraph num="(c)"> <text>The specific regulations supporting the action;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the individual's right to request an administrative hearing;</text> </paragraph> <paragraph num="(e)"> <text>The circumstances under which assistance is continued if an administrative hearing is requested; and</text> </paragraph> <paragraph num="(f)"> <text>The appellant's obligation to repay any benefits issued during the appeal period if the administrative hearing results in a determination that the appellant was ineligible for benefits that were issued pending appeal.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If changes in either State or federal law require automatic benefit adjustments for categories of recipients, timely notice of a grant adjustment shall be given. The notice shall include:</text> <paragraph num="(a)"> <text>A statement of what action the LDSS intends to take;</text> </paragraph> <paragraph num="(b)"> <text>The reasons for the intended action;</text> </paragraph> <paragraph num="(c)"> <text>A statement of a specific change in law requiring the action;</text> </paragraph> <paragraph num="(d)"> <text>An explanation of the individual's right to request an administrative hearing;</text> </paragraph> <paragraph num="(e)"> <text>A statement of the circumstances under which assistance is continued if an administrative hearing is requested; and</text> </paragraph> <paragraph num="(f)"> <text>A statement of the appellant's obligation to repay any benefits issued during the appeal period if the administrative hearing results in a determination that the appellant was ineligible for benefits that were issued pending appeal.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Timely Notice of Termination or Reduction.</text> <paragraph num="(1)"> <text>Except as described in §D(2) of this regulation, the LDSS shall mail or hand deliver written notice at least 10 calendar days before the date of a reduction, termination, or suspension action.</text> </paragraph> <paragraph num="(2)"> <text>Timely notice under §C(1) of this regulation is not required if:</text> <paragraph num="(a)"> <text>The recipient has died;</text> </paragraph> <paragraph num="(b)"> <text>After exploring all available information the recipient's whereabouts are unknown; or</text> </paragraph> <paragraph num="(c)"> <text>The recipient requests, in writing, that the case be closed.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Conciliation, Sanctions, and Other Penalties."> <paragraph num="A."> <text>Sanctions for Noncompliance.</text> <paragraph num="(1)"> <text>The LDSS:</text> <paragraph num="(a)"> <text>Shall terminate the case if the sanctioned individual is the only member of the assistance unit; and</text> </paragraph> <paragraph num="(b)"> <text>May not include the sanctioned individual's needs in determining the assistance unit's need for assistance if the assistance unit includes other members.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A sanction may not be imposed less than 30 days from the first written notice of noncompliance with a Program requirement.</text> </paragraph> <paragraph num="(3)"> <text>Conciliation Process.</text> <paragraph num="(a)"> <text>The LDSS shall allow one 30-day conciliation period for each individual's failure to comply with requirements for each act of noncompliance with a Program requirement.</text> </paragraph> <paragraph num="(b)"> <text>During the 30-day period, the case manager shall help the individual comply by:</text> <paragraph num="(i)"> <text>Sending the individual a letter to schedule a conciliation conference; and</text> </paragraph> <paragraph num="(ii)"> <text>Following up on the letter through telephone contact or personal contact as appropriate and feasible.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>After the 30-day period, a later instance of noncompliance with the same Program requirement does not entitle the individual to another 30-day conciliation period.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>For noncompliance with any Program requirement other than a work activity, RCA shall be resumed upon compliance with the Program requirement.</text> </paragraph> <paragraph num="(5)"> <text>For noncompliance with a work activity, RCA shall be resumed as described in Regulation .08B of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Sanctions for IPV. An assistance unit is ineligible for RCA benefits for the following periods of time upon a finding of fraud or an IPV by a court of law, through an administrative disqualification hearing, or through the waiver of an administrative disqualification hearing:</text> <paragraph num="(1)"> <text>For a period of 6 months after the first finding or until full repayment of any overpayment of RCA benefits;</text> </paragraph> <paragraph num="(2)"> <text>For a period of 12 months after the second finding or until full repayment of any overpayment of RCA benefits; and</text> </paragraph> <paragraph num="(3)"> <text>Permanently after the third finding.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Payment Irregularities."> <text>Payment irregularities, which include overpayments, underpayments, fraud, and recoupment of funds, are handled according to COMAR 07.03.14.</text> </regulation> <regulation prefix="Regulation" num=".19" heading="Appeals and Complaints of Discrimination."> <paragraph num="A."> <text>Agency Conference. A RCA applicant or recipient may request an agency conference to:</text> <paragraph num="(1)"> <text>Promptly resolve the date of entry into the United States by the applicant or recipient;</text> </paragraph> <paragraph num="(2)"> <text>Obtain an explanation of the reasons for proposed actions; and</text> </paragraph> <paragraph num="(3)"> <text>Present information to show that the proposed action is incorrect.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Appeal of Local Department Decision.</text> <paragraph num="(1)"> <text>The LDSS shall give to each applicant or recipient of RCA written notification of the right to and procedures for requesting and obtaining an administrative hearing as set forth in COMAR 07.01.04.</text> </paragraph> <paragraph num="(2)"> <text>The LDSS may not terminate an individual's benefits prior to completion of the final administrative decision, but the individual is subject to recovery of any overpayment if the LDSS action is sustained.</text> </paragraph> <paragraph num="(3)"> <text>A hearing need not be granted if:</text> <paragraph num="(a)"> <text>Federal law requires automatic grant adjustments for classes of recipients unless the reason for an individual appeal is incorrect benefit calculation; or</text> </paragraph> <paragraph num="(b)"> <text>Assistance is terminated because the time period imposed by law has been reached unless the issue is the date of entry into the United States.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Discrimination.</text> <paragraph num="(1)"> <text>The LDSS may not discriminate against any individual on the grounds of race, color, national origin, gender, age, marital status, mental or physical disability, or religious or political affiliation.</text> </paragraph> <paragraph num="(2)"> <text>An individual may file a written complaint which sets forth the events and circumstances of alleged discrimination with the:</text> <paragraph num="(a)"> <text>Secretary;</text> </paragraph> <paragraph num="(b)"> <text>Local department;</text> </paragraph> <paragraph num="(c)"> <text>Department's Constituent Services Office;</text> </paragraph> <paragraph num="(d)"> <text>Departmental Equal Opportunity Officer; or</text> </paragraph> <paragraph num="(e)"> <text>Office of Civil Rights, U.S. Department of Health and Human Services, Region III, Philadelphia, PA.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Department shall investigate promptly and notify the complainant of its findings within 60 days of the filing of a written complaint with the Department.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Article 88A, §§1A(a), 3(a), and 15, Annotated Code of Maryland;Federal Regulatory Reference—45 CFR Parts 400 and 401</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 19, 2004 (31:1 Md. R. 30)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective June 18, 2007 (34:11 Md. R. 971)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 repealed and new Regulation .15 adopted effective June 20, 2005 (32:12 Md. R. 1046)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective June 18, 2007 (34:11 Md. R. 971)</annotation> </annotations> </chapter> <chapter num="17" heading="Food Supplement Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The Food Supplement Program, formerly known as the Food Stamp Program, provides nutrition assistance to help eligible low-income households buy the food they need for good health.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Adjustment” means a debit or credit transaction applied to the recipient's electronic benefit transfer account to correct a system error or an out-of-balance condition identified in the settlement process.</text> </paragraph> <paragraph num="(2)"> <text>“Administrative error (AE)” means an error caused by the local department's action or failure to act.</text> </paragraph> <paragraph num="(3)"> <text>“Allotment” means the total value of benefits a household is authorized to receive during each month or other time period.</text> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an individual for whom assistance has been requested, or the individual's authorized representative.</text> </paragraph> <paragraph num="(5)"> <text>“Authorized representative” means an adult nonhousehold member who has been designated in writing by the head of household, the spouse of the head of household, or other responsible member of the household to act on behalf of the household.</text> </paragraph> <paragraph num="(6)"> <text>“Disabled” means an individual who:</text> <paragraph num="(a)"> <text>Receives Supplemental Security Income benefits or other federal or State-administered payments when eligibility to receive the benefits is based upon the disability or blindness criteria of the Social Security Act;</text> </paragraph> <paragraph num="(b)"> <text>Is a veteran:</text> <paragraph num="(i)"> <text>With a service-connected or non-service-connected disability pension rated or paid as total, or</text> </paragraph> <paragraph num="(ii)"> <text>Whom the Veterans Administration considers to be in need of regular aid and attendance, or to be permanently housebound;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Is a surviving spouse of a veteran and considered by the Veterans Administration to be in need of aid and attendance, or to be permanently housebound;</text> </paragraph> <paragraph num="(d)"> <text>Is a surviving child of a veteran and considered by the Veterans Administration to be permanently incapable of self-support;</text> </paragraph> <paragraph num="(e)"> <text>Is a surviving spouse or child of a veteran and entitled to compensation for the veteran's service-connected death or pension benefits for a non-service-connected death when the spouse or child has a disability considered permanent;</text> </paragraph> <paragraph num="(f)"> <text>Is receiving a disability retirement benefit from a government agency because of a disability considered permanent under the Social Security Act;</text> </paragraph> <paragraph num="(g)"> <text>Is receiving a railroad retirement disability annuity which meets Social Security disability criteria and is determined by the Railroad Retirement Board to qualify for Medicare;</text> </paragraph> <paragraph num="(h)"> <text>Is receiving interim assistance benefits pending receipt of Supplemental Security Income; or</text> </paragraph> <paragraph num="(i)"> <text>Is receiving disability-related federal medical assistance.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Elderly” means an individual who is 60 years old or older.</text> </paragraph> <paragraph num="(8)"> <text>“Electronic benefit transfer (EBT)” means an online computer-based system in which benefits are stored at a central computer database and benefit authorization is received through a point-of-sale terminal.</text> </paragraph> <paragraph num="(9)"> <text>“Eligible food” means:</text> <paragraph num="(a)"> <text>Any food or food product intended for human consumption except alcoholic beverages, tobacco, and hot foods and hot food products prepared for immediate consumption;</text> </paragraph> <paragraph num="(b)"> <text>Seeds and plants to grow foods for the personal consumption of eligible households;</text> </paragraph> <paragraph num="(c)"> <text>Meals prepared and delivered by an authorized meal delivery service to households eligible to purchase delivered meals;</text> </paragraph> <paragraph num="(d)"> <text>Meals served by an authorized communal dining facility for the elderly, or Supplemental Security Income households, to households eligible to use Program benefits for communal dining;</text> </paragraph> <paragraph num="(e)"> <text>Meals prepared and served by:</text> <paragraph num="(i)"> <text>A group living arrangement facility to eligible residents who are blind or disabled as defined in §B(6) of this regulation, or</text> </paragraph> <paragraph num="(ii)"> <text>A shelter for battered women and children to its eligible residents;</text> </paragraph> </paragraph> <paragraph num="(f)"> <text>Meals prepared for and served by an authorized public or private nonprofit establishment approved by the State or local agency that feeds individuals who are homeless; and</text> </paragraph> <paragraph num="(g)"> <text>Meals prepared by a restaurant that contracts with the State to serve meals at low or reduced prices to homeless individuals.</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>“Head of household” means a household member designated by the household or by the local department to act on behalf of the household.</text> </paragraph> <paragraph num="(11)"> <text>“Homeless individual” means an individual:</text> <paragraph num="(a)"> <text>Without a fixed and regular nighttime residence; or</text> </paragraph> <paragraph num="(b)"> <text>Whose primary nighttime residence is a:</text> <paragraph num="(i)"> <text>Supervised shelter designed to provide temporary accommodations,</text> </paragraph> <paragraph num="(ii)"> <text>Halfway house or similar institution,</text> </paragraph> <paragraph num="(iii)"> <text>Temporary accommodation, not to exceed 90 days, in the residence of another individual, or</text> </paragraph> <paragraph num="(iv)"> <text>Place not designed for or ordinarily used as a regular sleeping accommodation for human beings, such as a hallway, bus station, lobby, or similar place.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(12)"> <text>“Homeless meal provider” means a public or private nonprofit soup kitchen, temporary shelter, or similar establishment that feeds homeless individuals.</text> </paragraph> <paragraph num="(13)"> <text>“Inadvertent household error (IHE)” means an error caused by a misunderstanding or unintended mistake on the part of the household, as determined by the local department.</text> </paragraph> <paragraph num="(14)"> <text>“Initial month” means:</text> <paragraph num="(a)"> <text>The first month for which an allotment is issued following any period during which the household was not certified for participation, provided the household does not have an application pending; or</text> </paragraph> <paragraph num="(b)"> <text>In the case of a migrant or seasonal farm worker household, the first month for which an allotment is issued to a household that applies to participate following a period of more than 30 days in which the household was not certified for participation.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Intentional program violation (IPV)” means an intentional:</text> <paragraph num="(a)"> <text>False or misleading statement, or misrepresentation, concealment, or withholding of facts; or</text> </paragraph> <paragraph num="(b)"> <text>Act that constitutes a violation of:</text> <paragraph num="(i)"> <text>The Food and Nutrition Act of 2008;</text> </paragraph> <paragraph num="(ii)"> <text>The Program regulations; or</text> </paragraph> <paragraph num="(iii)"> <text>Any State statute or regulation relating to the use, presentation, transfer, acquisition, receipt, or possession of food stamp benefits or electronic benefits transfer (EBT) cards.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(16)"> <text>“Local department” means a department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(17)"> <text>“Local department area” means the jurisdiction served by the local department.</text> </paragraph> <paragraph num="(17-1)"> <text>“Maryland Senior Nutrition Assistance Program (MSNAP)” means the combined application demonstration project approved by the United States Department of Agriculture Food and Nutrition Service.</text> </paragraph> <paragraph num="(18)"> <text>“Meal services” means a nonprofit meal delivery service, such as Meals on Wheels, or a communal dining arrangement.</text> </paragraph> <paragraph num="(19)"> <text>“Program” means:</text> <paragraph num="(a)"> <text>Maryland's Food Supplement Program (FSP); or</text> </paragraph> <paragraph num="(b)"> <text>The Federal Supplemental Nutrition Assistance Program (SNAP), formerly the Food Stamp Program.</text> </paragraph> </paragraph> <paragraph num="(20)"> <text>“Public assistance (PA)” means any of the following programs:</text> <paragraph num="(a)"> <text>Temporary Cash Assistance (TCA) as described in COMAR 07.03.03;</text> </paragraph> <paragraph num="(b)"> <text>Temporary Disability Assistance Program (TDAP) as described in COMAR 07.03.05; or</text> </paragraph> <paragraph num="(c)"> <text>Public Assistance to Adults (PAA) as described in COMAR 07.03.07.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>“Qualified alien” means an individual who is not a citizen of the United States who:</text> <paragraph num="(a)"> <text>Is lawfully admitted for permanent residence under the Immigration and Nationality Act (INA);</text> </paragraph> <paragraph num="(b)"> <text>Is admitted to the United States as a refugee under §207 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(c)"> <text>Is granted asylum under §208 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(d)"> <text>Has had deportation or removal withheld under §243(h) or 241(b)(3) of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(e)"> <text>Has been granted status as a Cuban or Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980;</text> </paragraph> <paragraph num="(f)"> <text>Is paroled into the United States under §212(d)(5) of the Immigration and Nationality Act for a period of at least 1 year;</text> </paragraph> <paragraph num="(g)"> <text>Is granted conditional entry pursuant to §203(a)(7) of the Immigration and Nationality Act as in effect before April 1, 1980; or</text> </paragraph> <paragraph num="(h)"> <text>Is a battered spouse, battered child, or parent or child of a battered individual.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Service Access and Information Link (SAIL)” means the Maryland web-based online application for Program benefits.</text> </paragraph> <paragraph num="(23)"> <text>“Shelter for battered women and children” means a facility operated in Maryland as a safe accommodation for battered women and children.</text> </paragraph> <paragraph num="(24)"> <text>“Sponsor” means an individual who executed an affidavit of support or similar agreement on behalf of an immigrant as a condition of the immigrant's entry or admission into the United States as a permanent resident.</text> </paragraph> <paragraph num="(25)"> <text>“Spouse” refers to either of two individuals who:</text> <paragraph num="(a)"> <text>Would be defined as married to each other under applicable State law; or</text> </paragraph> <paragraph num="(b)"> <text>Are living together and are holding themselves out to the community as husband and wife by representing themselves as husband and wife to relatives, friends, neighbors, or trades people.</text> </paragraph> </paragraph> <paragraph num="(26)"> <text>“Supplemental Security Income (SSI)” means a monthly cash payment by the Social Security Administration to an aged, blind, or disabled individual.</text> </paragraph> <paragraph num="(27)"> <text>System Error.</text> <paragraph num="(a)"> <text>“System error” means an error resulting from a malfunction at any point in the redemption process including:</text> <paragraph num="(i)"> <text>From the system host computer,</text> </paragraph> <paragraph num="(ii)"> <text>To the switch,</text> </paragraph> <paragraph num="(iii)"> <text>To the third-party processors,</text> </paragraph> <paragraph num="(iv)"> <text>To a store's host computer, or</text> </paragraph> <paragraph num="(v)"> <text>Point of service (POS) terminal.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“System error” may not include human errors, such as those that may result in incorrect postings or incorrect entries at the POS.</text> </paragraph> </paragraph> <paragraph num="(28)"> <text>“Thrifty Food Plan” means the cost of the diet, as determined by the Department of Agriculture and adjusted for family size, required to feed a family of four individuals consisting of a:</text> <paragraph num="(a)"> <text>Man and a woman, 20 through 50 years old;</text> </paragraph> <paragraph num="(b)"> <text>Child, 6 through 8 years old; and</text> </paragraph> <paragraph num="(c)"> <text>Child, 9 through 11 years old.</text> </paragraph> </paragraph> <paragraph num="(29)"> <text>“Trafficking” means the:</text> <paragraph num="(a)"> <text>Buying or selling of Program benefits for cash or consideration other than eligible food; or</text> </paragraph> <paragraph num="(b)"> <text>Exchange of firearms, ammunition, explosives, or controlled substances, as defined in 21 U.S.C. §802, for Program benefits.</text> </paragraph> </paragraph> <paragraph num="(30)"> <text>“United States non-citizen national” means an individual:</text> <paragraph num="(a)"> <text>Born in an outlying possession of the United States on or after the date the United States acquired possession; or</text> </paragraph> <paragraph num="(b)"> <text>Whose parents are United States non-citizen nationals.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Household Composition."> <paragraph num="A."> <text>Household Definition. A household may be composed of any of the following individuals or groups of individuals:</text> <paragraph num="(1)"> <text>An individual living alone;</text> </paragraph> <paragraph num="(2)"> <text>An individual living with others, but customarily purchasing food and preparing meals for home consumption separate and apart from others;</text> </paragraph> <paragraph num="(3)"> <text>A group of individuals who live together and customarily purchase food and prepare meals together for home consumption;</text> </paragraph> <paragraph num="(4)"> <text>An individual who is 60 years old or older, and the spouse of that individual, who:</text> <paragraph num="(a)"> <text>Is living with others;</text> </paragraph> <paragraph num="(b)"> <text>Is unable to purchase and prepare meals because the individual suffers from a:</text> <paragraph num="(i)"> <text>Disability considered permanent under the Social Security Act, or</text> </paragraph> <paragraph num="(ii)"> <text>Non-disease-related, severe, permanent disability; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Resides with others whose income included under Regulation .30 of this chapter, excluding the income of the disabled individual's spouse, does not exceed 165 percent of the poverty line according to household size as shown in Schedule C of Regulation .45 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Individuals or groups of individuals may not participate as a household in the Program if they are:</text> <paragraph num="(1)"> <text>Residents of an institution, except as otherwise specified in Regulation .06 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Residents of a commercial boarding house;</text> </paragraph> <paragraph num="(3)"> <text>Living with others and paying them compensation for meals and lodging except as specified in Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>Ineligible household members as described in Regulation .04 of this chapter; or</text> </paragraph> <paragraph num="(5)"> <text>Strikers as described in Regulation .07 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Special Definition. Nonhousehold member status as described in §D of this regulation, or separate household status, may not be granted to:</text> <paragraph num="(1)"> <text>Parents living with their natural or adopted children, or stepchildren, or children living with these parents, if the children are 21 years old or younger;</text> </paragraph> <paragraph num="(2)"> <text>A minor child, except for a foster child, who is younger than 18 years old, under the parental control of an adult member of the household; or</text> </paragraph> <paragraph num="(3)"> <text>A spouse of a member of the household as defined in Regulation .02B of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Nonhousehold Members.</text> <paragraph num="(1)"> <text>Nonhousehold members who are otherwise eligible may participate in the Program as separate households.</text> </paragraph> <paragraph num="(2)"> <text>The local department may not consider the following individuals residing with a household as household members in determining the household's eligibility or allotment:</text> <paragraph num="(a)"> <text>A roomer who is an individual to whom a household furnishes lodging, but not meals, for financial compensation;</text> </paragraph> <paragraph num="(b)"> <text>A live-in attendant who is an individual who resides with a household to provide medical, housekeeping, child care, or other similar personal services; or</text> </paragraph> <paragraph num="(c)"> <text>Other individuals who share living quarters with the household but who do not customarily purchase food and prepare meals with the household.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Ineligible Household Members."> <paragraph num="A."> <text>The local department:</text> <paragraph num="(1)"> <text>May not include ineligible household members in the household:</text> <paragraph num="(a)"> <text>When determining the household's size for assigning a benefit level to the household, or</text> </paragraph> <paragraph num="(b)"> <text>For comparing the household's monthly income with the income eligibility standards; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Shall treat the income and resources of an ineligible member in the manner described in Regulation .40 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The following household members are ineligible:</text> <paragraph num="(1)"> <text>An immigrant who is:</text> <paragraph num="(a)"> <text>Illegally present in the United States,</text> </paragraph> <paragraph num="(b)"> <text>On a student, tourist, or visitor visa,</text> </paragraph> <paragraph num="(c)"> <text>A diplomat, or</text> </paragraph> <paragraph num="(d)"> <text>Lawfully admitted for permanent residence but who does not satisfy the requirements of Regulation .09 of this chapter;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An individual who:</text> <paragraph num="(a)"> <text>Fails to provide a Social Security number,</text> </paragraph> <paragraph num="(b)"> <text>Is disqualified for intentional program violation as described in Regulation .56 of this chapter,</text> </paragraph> <paragraph num="(c)"> <text>Fails to comply with a work requirement as described in Regulation .21 of this chapter, or</text> </paragraph> <paragraph num="(d)"> <text>Flees to avoid prosecution, custody, or confinement after conviction for a crime, or attempt to commit a crime, that is a felony, for the period the individual is fleeing;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A student who does not meet the eligibility criteria set forth in Regulation .10 of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>An able-bodied adult without dependents who does not meet the work requirement as described in Regulation .23 of this chapter; or</text> </paragraph> <paragraph num="(5)"> <text>Except as described in §C of this regulation, an individual who is convicted for an offense after August 22, 1996, which:</text> <paragraph num="(a)"> <text>Is classified as a felony, and</text> </paragraph> <paragraph num="(b)"> <text>Has an element of possession, use, or distribution of a controlled substance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>An Individual with a Drug-Related Felony Offense.</text> <paragraph num="(1)"> <text>An applicant for Program participation who is an individual convicted of a felony offense as described in §B(5) of this regulation may receive Program benefits if, for 2 years starting from the date of application, the individual submits to:</text> <paragraph num="(a)"> <text>Testing for substance abuse as established by the Department; and</text> </paragraph> <paragraph num="(b)"> <text>Treatment consistent with Article 88A, §50A, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an individual is convicted of a violation of Criminal Law Article, §§5-602—5-609, Annotated Code of Maryland, or 21 U.S.C. §841 (the manufacture or distribution of a controlled dangerous substance or possession with intent to distribute a controlled dangerous substance) while receiving Program benefits, the individual is:</text> <paragraph num="(a)"> <text>Ineligible for 1 year from the date of the conviction; and</text> </paragraph> <paragraph num="(b)"> <text>Subject to testing and treatment for substance abuse for a period of 2 years starting from the later of the date when the individual:</text> <paragraph num="(i)"> <text>Is released from incarceration,</text> </paragraph> <paragraph num="(ii)"> <text>Completes any term of probation, or</text> </paragraph> <paragraph num="(iii)"> <text>Completes any term of parole and mandatory supervision.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Boarders."> <paragraph num="A."> <text>An individual required to be included in the household as described in Regulation .03C of this chapter is not considered a boarder.</text> </paragraph> <paragraph num="B."> <text>A boarder is an individual residing with others and paying them reasonable compensation for lodging and meals.</text> </paragraph> <paragraph num="C."> <text>Reasonable Compensation for Meals.</text> <paragraph num="(1)"> <text>To determine if an individual is paying reasonable compensation for meals in making a determination of boarder status, the boarder's monthly payment for meals shall be either of the following:</text> <paragraph num="(a)"> <text>For more than two meals a day, an amount which equals or exceeds the Thrifty Food Plan shown in Schedule D of Regulation .45 of this chapter, for the appropriate size of the boarder household; or</text> </paragraph> <paragraph num="(b)"> <text>For two meals or less per day, an amount that equals or exceeds 2/3 of the Thrifty Food Plan for the appropriate size of the boarder household.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The amount of the payment that a boarder gives to a household shall be treated as self- employment income to the household.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A foster care individual is considered a boarder.</text> </paragraph> <paragraph num="E."> <text>A boarder is ineligible to participate in the Program as a separate household.</text> </paragraph> <paragraph num="F."> <text>A Boarder As a Participating Household Member.</text> <paragraph num="(1)"> <text>An individual who is furnished meals but pays compensation of less than a reasonable amount to the household for the meals is considered a member of the household providing the meals.</text> </paragraph> <paragraph num="(2)"> <text>The household that includes a boarder may participate in the Program if the household meets all the eligibility requirements for Program participation.</text> </paragraph> <paragraph num="(3)"> <text>A boarder may participate as a member of the household if the boarder receives food stamp services at the household's request.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department may not consider as available to the household any of the income or resources of individuals:</text> <paragraph num="(1)"> <text>Determined to be boarders; and</text> </paragraph> <paragraph num="(2)"> <text>Who are not members of the household providing the boarder with meals as described in §E of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Residents of Institutions."> <paragraph num="A."> <text>A resident of an institution may not participate in the Program, except for:</text> <paragraph num="(1)"> <text>A resident of federally subsidized housing for the elderly;</text> </paragraph> <paragraph num="(2)"> <text>A drug addict or alcoholic regularly participating in a drug or alcohol treatment and rehabilitation program as described in §D of this regulation;</text> </paragraph> <paragraph num="(3)"> <text>An individual who is blind or disabled, as defined in Regulation .02B of this chapter, and who is in a group living arrangement as described in §C of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>An individual in a shelter for battered women and children operated by a nonprofit public or private agency as described in §E of this regulation; or</text> </paragraph> <paragraph num="(5)"> <text>A resident of a public or private nonprofit shelter for the homeless as described in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An individual is considered a resident of an institution when the institution:</text> <paragraph num="(1)"> <text>Provides over 50 percent of three meals daily as part of the institution's normal services; and</text> </paragraph> <paragraph num="(2)"> <text>Has not been authorized to accept Program benefits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Residents of Group Living Arrangements.</text> <paragraph num="(1)"> <text>A group living arrangement is a public or private nonprofit residential setting that:</text> <paragraph num="(a)"> <text>Serves no more than 16 residents; and</text> </paragraph> <paragraph num="(b)"> <text>Is certified by the Department or the Maryland Department of Health under §1616(e) of the Social Security Act or comparable standards.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A resident who is blind or disabled as defined in Regulation .02B of this chapter is eligible for Program benefits.</text> </paragraph> <paragraph num="(3)"> <text>Residents may apply for Program benefits:</text> <paragraph num="(a)"> <text>On their own; or</text> </paragraph> <paragraph num="(b)"> <text>Through an authorized representative.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Residents of Drug and Alcoholic Treatment Centers.</text> <paragraph num="(1)"> <text>Drug addicts or alcoholics, and their children, who regularly participate in a residential publicly operated or private nonprofit drug or alcoholic treatment program may apply to participate in the Program.</text> </paragraph> <paragraph num="(2)"> <text>The local department shall certify residents of drug and alcoholic treatment centers through an authorized representative who is an employee of the center.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Shelters for Battered Women and Children.</text> <paragraph num="(1)"> <text>A shelter resident who left a certified household containing the abuser may apply for and be certified for the Program as a separate household.</text> </paragraph> <paragraph num="(2)"> <text>A local department shall:</text> <paragraph num="(a)"> <text>Certify shelter residents who apply as separate households on the basis of the resident's income, resources, and the expenses for which the resident is responsible without regard to the income and resources of the former household; and</text> </paragraph> <paragraph num="(b)"> <text>Consider jointly held resources as inaccessible.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Residents of Public or Private Nonprofit Shelters for the Homeless.</text> <paragraph num="(1)"> <text>An individual who resides in a shelter for the homeless is entitled to apply for and, if eligible, receive Program benefits.</text> </paragraph> <paragraph num="(2)"> <text>The homeless shelter may not require a resident of the homeless shelter to surrender Program benefits to the shelter.</text> </paragraph> <paragraph num="(3)"> <text>The use of Program benefits to purchase prepared meals from public or private nonprofit homeless meal providers shall be voluntary.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Work Striker."> <paragraph num="A."> <text>A striker is an individual who participates in a strike or a concerted stoppage of work or interruption of operations by employees.</text> </paragraph> <paragraph num="B."> <text>If a household member is a striker, the household is ineligible for benefits unless the household was eligible for benefits:</text> <paragraph num="(1)"> <text>On the day before the strike; and</text> </paragraph> <paragraph num="(2)"> <text>At the time of application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For purposes of the Program, an individual is not a striker if the:</text> <paragraph num="(1)"> <text>Individual is exempt from work registration requirements of the Program for an exemption other than employment;</text> </paragraph> <paragraph num="(2)"> <text>Employer closed the individual's work place to resist demands of employees;</text> </paragraph> <paragraph num="(3)"> <text>Individual, who is not on strike, is unable to work as a result of striking employees; or</text> </paragraph> <paragraph num="(4)"> <text>Individual is an employee who:</text> <paragraph num="(a)"> <text>Is not a part of the bargaining unit on strike, and</text> </paragraph> <paragraph num="(b)"> <text>Does not want to cross the picket line due to fear of personal injury.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If the household was eligible the day before the strike began and was otherwise eligible at the time of application, it cannot receive an increased allotment due to decreased income as a result of the strike.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Residency."> <paragraph num="A."> <text>The household shall provide:</text> <paragraph num="(1)"> <text>The address of the household's dwelling; and</text> </paragraph> <paragraph num="(2)"> <text>Verification that the household resides in the political subdivision served by the local department where the household is applying.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A homeless applicant who is present in the local department area is a resident of that area for Program purposes.</text> </paragraph> <paragraph num="C."> <text>An individual may not participate in more than one household or local department area in any given month unless the individual:</text> <paragraph num="(1)"> <text>Is a resident of a shelter for battered women and children as described in Regulation .06E of this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>Was a member of the same household as the individual who had committed the abuse.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Citizenship and Immigrant Status."> <paragraph num="A."> <text>An individual may not participate in the Program unless the individual is:</text> <paragraph num="(1)"> <text>A United States citizen;</text> </paragraph> <paragraph num="(2)"> <text>A United States non-citizen national as defined in Regulation .02B of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>A Native American born in Canada who possesses at least 50 percent of blood of the Native American race to whom the provisions of Immigration and Nationality Act §289 apply as defined in 8 U.S.C. §1359 or a member of an Indian tribe as defined in 25 U.S.C. §450(e);</text> </paragraph> <paragraph num="(4)"> <text>Lawfully residing in the United States, and:</text> <paragraph num="(a)"> <text>Was a member of a Hmong or Highland Lao tribe at the time the tribe assisted the U.S. armed forces during the Vietnam War;</text> </paragraph> <paragraph num="(b)"> <text>Is the spouse or surviving spouse of an individual described in §A(4)(a) of this regulation; or</text> </paragraph> <paragraph num="(c)"> <text>Is an unmarried biological or legally adopted dependent child of an individual described in §A(4)(a) of this regulation if the child is:</text> <paragraph num="(i)"> <text>17 years old or younger,</text> </paragraph> <paragraph num="(ii)"> <text>21 years old or younger and a full time student, or</text> </paragraph> <paragraph num="(iii)"> <text>Disabled and 18 years old or older if the child was disabled and dependent on the individual described in §A(4)(a) of this regulation when the child was younger than 18 years old; or</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Both a qualified alien as defined in Regulation .02B of this chapter and an eligible immigrant as described in §§B—F of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Time Limited Eligibility. An immigrant is an eligible immigrant if the individual has:</text> <paragraph num="(1)"> <text>Been admitted to the United States as a refugee under §207 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(2)"> <text>Been granted asylum under §208 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(3)"> <text>Had the immigrant's deportation or removal withheld under §243(h) or §241(b)(3) of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(4)"> <text>Been granted status as a Cuban and Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980;</text> </paragraph> <paragraph num="(5)"> <text>Been admitted to the United States as an Amerasian immigrant under 8 U.S.C. §1612(a)(2)(A); or</text> </paragraph> <paragraph num="(6)"> <text>Been certified by the United States Department of Health and Human Services Office of Refugee Resettlement as a victim of a severe form of trafficking in persons in accordance with Public Law 106-386 Trafficking Victims Protection Act of 2000.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Work Quarters. An immigrant who is lawfully admitted to the United States for permanent residence under the Immigration and Nationality Act is eligible if the individual:</text> <paragraph num="(1)"> <text>Has worked 40 qualifying quarters of coverage as defined under Title II of the Social Security Act; or</text> </paragraph> <paragraph num="(2)"> <text>Can be credited with the qualifying quarters.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Military Connection. An immigrant who is a qualified alien is eligible if the individual is:</text> <paragraph num="(1)"> <text>An honorably discharged veteran of the U.S. armed forces who fulfills the minimum active duty service requirements of 38 U.S.C. §5303A(d), including an individual who died in active military, naval, or air service;</text> </paragraph> <paragraph num="(2)"> <text>On active military duty, other than active duty for training in the U.S. armed forces;</text> </paragraph> <paragraph num="(3)"> <text>The spouse or unmarried dependent child of an individual described in §D(1) or (2) of this regulation if the:</text> <paragraph num="(a)"> <text>Marriage fulfilled the requirements of 38 U.S.C. §1304; and</text> </paragraph> <paragraph num="(b)"> <text>Spouse has not remarried; or</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>An unmarried biological or legally adopted dependent child of an individual described in §D(1) or (2) of this regulation if the child is:</text> <paragraph num="(a)"> <text>17 years old or younger,</text> </paragraph> <paragraph num="(b)"> <text>21 years old or younger and a full time student, or</text> </paragraph> <paragraph num="(c)"> <text>Disabled and 18 years old or older if the child was disabled and dependent on the individual described in §D(1) or (2) of this regulation when the child was younger than 18 years old.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>An immigrant who is a qualified alien and who was lawfully residing in the U.S. on August 22, 1996, is eligible if the individual was born on or before August 22, 1931.</text> </paragraph> <paragraph num="F."> <text>An immigrant who is a qualified alien as defined in Regulation .02B of this chapter is eligible if the individual:</text> <paragraph num="(1)"> <text>Is disabled as described in Regulation .02B of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Has resided in the United States as a qualified alien for 5 years or more, beginning on the date of the immigrant's entry into the United States; or</text> </paragraph> <paragraph num="(3)"> <text>Is a child younger than 18 years old.</text> </paragraph> </paragraph> <paragraph num="G."> <text>While waiting for acceptable verification, an immigrant is ineligible until the household provides acceptable proof, except if the:</text> <paragraph num="(1)"> <text>Local department has sent a copy of a document furnished by the household to INS for verification;</text> </paragraph> <paragraph num="(2)"> <text>Applicant or local department has sent a request to the Social Security Administration (SSA) for information about the number of quarters of work as described in §C of this regulation, SSA has responded that the individual has fewer than 40 quarters, and the individual provides documentation from SSA that SSA is investigating to see if SSA can credit more work quarters; or</text> </paragraph> <paragraph num="(3)"> <text>Applicant or local department has submitted a request to a federal agency for proof of information that has a bearing on the individual's immigrant status.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09-1" heading="Immigrant Sponsored under an Affidavit of Support."> <paragraph num="A."> <text>When an immigrant is sponsored under an affidavit of support Form I-864 or I-864A in accordance with Immigration and Nationality Act §213A, the local department shall consider available to the household the monthly income of the sponsor and the sponsor's spouse, if the sponsor's spouse has executed Form I-864 or I-864A in the following manner:</text> <paragraph num="(1)"> <text>Income considered to be that of the sponsored immigrant is the total monthly earned and unearned income, as described in Regulation .30B and C of this chapter, at the time the household containing the sponsored immigrant member applies for or is recertified for Program participation, reduced by:</text> <paragraph num="(a)"> <text>A 20 percent earned income amount for that portion of the income determined as earned income of the sponsor and the sponsor's spouse; and</text> </paragraph> <paragraph num="(b)"> <text>An amount equal to the Program's monthly gross income eligibility limit, as described in Schedule A in Regulation .45 of this chapter, for a household equal in size to the sponsor, the sponsor's spouse, and any other individual who is claimed or could be claimed by the sponsor or the sponsor's spouse as a dependent for federal income tax purposes.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the immigrant has already reported gross income information on the sponsor due to another State agency's sponsored immigrant rules, that income amount may be used for Program deeming purposes.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall consider as income actual money paid to the immigrant by the sponsor and the sponsor's spouse to the extent that this amount exceeds the amount attributed to the immigrant under §A(1) of this regulation.</text> </paragraph> <paragraph num="C."> <text>Countable Resources.</text> <paragraph num="(1)"> <text>The local department shall count the total amount of resources of the sponsor and sponsor's spouse to be that of the immigrant in accordance with Regulation .26 of this chapter, reduced by $1,500.</text> </paragraph> <paragraph num="(2)"> <text>If the immigrant has already reported total resource information of the sponsor due to TCA's sponsored immigrant rules, the resource amount calculated by TCA as the amount to be attributed to the alien may be used for Program deeming purposes.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If a sponsored immigrant can demonstrate that the immigrant's sponsor sponsors other immigrants, then the income and resources as described in §§A—C of this regulation shall be divided by the number of those immigrants.</text> </paragraph> <paragraph num="E."> <text>Exempt Immigrants. The provisions of §§A—C of this regulation do not apply to an immigrant who:</text> <paragraph num="(1)"> <text>Is participating in the Program as a member of a sponsor's household;</text> </paragraph> <paragraph num="(2)"> <text>Is sponsored by an organization or group instead of an individual;</text> </paragraph> <paragraph num="(3)"> <text>Is not required to have a sponsor under the Immigration and Nationality Act, such as, but not limited to being:</text> <paragraph num="(a)"> <text>A refugee;</text> </paragraph> <paragraph num="(b)"> <text>A parolee;</text> </paragraph> <paragraph num="(c)"> <text>An individual granted asylum; or</text> </paragraph> <paragraph num="(d)"> <text>A Cuban or Haitian entrant;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Is a battered spouse or child, with the exemption lasting 12 months, if:</text> <paragraph num="(a)"> <text>The individual has been battered or subjected to extreme cruelty in the United States by the individual's spouse or parents or by another family member residing in the household who was allowed to commit the act;</text> </paragraph> <paragraph num="(b)"> <text>The battery or cruelty has a substantial connection to the need for benefits; and</text> </paragraph> <paragraph num="(c)"> <text>The spouse or child subjected to the cruelty is not living with the individual who committed the acts; or</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Would be without food or shelter because the sum of the eligible sponsored immigrant's household's own income, the cash contribution of the sponsor and others, and the value of any in-kind assistance the sponsor and others provide does not exceed the gross income amount shown in Schedule A in Regulation .45 of this chapter for the household size.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Sponsored Immigrant Responsibility. During the period the immigrant is subject to §§A—C of this regulation, the immigrant is responsible for:</text> <paragraph num="(1)"> <text>Obtaining the cooperation of the immigrant's sponsor for providing the local department, at the time of application and at the time of recertification, with the information and documentation necessary to calculate countable income and resources in accordance with §§A—C of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Providing the names, or other identifying factors, of other immigrants for whom the immigrant's sponsor has signed an affidavit of support.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Awaiting Verification.</text> <paragraph num="(1)"> <text>Until a sponsored immigrant provides information or verification necessary to calculate income and resources as described in §§A—C of this regulation:</text> <paragraph num="(a)"> <text>The sponsored immigrant is ineligible; and</text> </paragraph> <paragraph num="(b)"> <text>The local department:</text> <paragraph num="(i)"> <text>Shall determine the eligibility and benefit level of any remaining household members;</text> </paragraph> <paragraph num="(ii)"> <text>Shall consider available to the remaining household members the income and resources of the sponsored immigrant; and</text> </paragraph> <paragraph num="(iii)"> <text>May not include the deemed income and resources of the immigrant's sponsor or the sponsor's spouse.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the sponsored immigrant refuses to cooperate in providing information or verification of income and resources as described in §§A—C of this regulation, the other adult members of the immigrant's household shall provide the information or verification.</text> </paragraph> </paragraph> <paragraph num="H."> <text>The sponsor's support obligation terminates when the:</text> <paragraph num="(1)"> <text>Sponsored immigrant becomes a citizen of the United States;</text> </paragraph> <paragraph num="(2)"> <text>Sponsored immigrant has worked, or can be credited with 40 qualifying quarters of work, except that the sponsored immigrant is not credited with any quarter beginning after December 31, 1996, during which the immigrant receives a federal means-tested benefit;</text> </paragraph> <paragraph num="(3)"> <text>Sponsored immigrant ceases to hold the status of an alien lawfully admitted for permanent status and has departed the United States;</text> </paragraph> <paragraph num="(4)"> <text>Sponsored immigrant dies; or</text> </paragraph> <paragraph num="(5)"> <text>Sponsor dies.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Students."> <paragraph num="A."> <text>Except as specified in §D of this regulation, a student is ineligible to participate in the Program.</text> </paragraph> <paragraph num="B."> <text>A student is an individual who is:</text> <paragraph num="(1)"> <text>18 years old or older but younger than 50 years old;</text> </paragraph> <paragraph num="(2)"> <text>Physically and mentally fit; and</text> </paragraph> <paragraph num="(3)"> <text>Enrolled at least half time in an institution of higher education.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An individual is not considered a student for purposes of the Program if the individual:</text> <paragraph num="(1)"> <text>Does not meet the criteria described in §B of this regulation; or</text> </paragraph> <paragraph num="(2)"> <text>Is participating in on-the-job training programs.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A student may be eligible to participate in the Program if the student meets at least one of the following requirements:</text> <paragraph num="(1)"> <text>Is employed and paid for a minimum of 20 hours per week or, if self-employed, is employed for a minimum of 20 hours per week, and receives weekly earnings at least equal to the federal minimum hourly wage as published by the United States Department of Labor, multiplied by 20 hours;</text> </paragraph> <paragraph num="(2)"> <text>Participates in a State or federally financed work study program during the regular school year;</text> </paragraph> <paragraph num="(3)"> <text>Is responsible for the care of a dependent household member younger than 6 years old;</text> </paragraph> <paragraph num="(4)"> <text>Is responsible for the care of a dependent household member who is 6 years old or older but is younger than 12 years old, if the local department has determined that adequate child care is not available;</text> </paragraph> <paragraph num="(5)"> <text>Is receiving benefits from the Temporary Cash Assistance Program;</text> </paragraph> <paragraph num="(6)"> <text>Participates in a program at an institution of higher education under:</text> <paragraph num="(a)"> <text>The Workforce Investment Act of 1998,</text> </paragraph> <paragraph num="(b)"> <text>The Food Stamp Employment and Training Program, or</text> </paragraph> <paragraph num="(c)"> <text>Another employment or training program operated by the State or a local government if the program is equivalent to an acceptable Food Stamp Employment and Training Program; or</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Is a single parent enrolled full-time in an institution of higher education and responsible for the care of a dependent child younger than 12 years old or, if the parent is not in the household, is a single individual enrolled full time who has parental control over the child.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Work Study Requirement.</text> <paragraph num="(1)"> <text>A student meets the work study requirement as described in §D(2) of this regulation if:</text> <paragraph num="(a)"> <text>The student is approved for the work study program at the time of application for food stamps;</text> </paragraph> <paragraph num="(b)"> <text>The work study program is approved for the school term; and</text> </paragraph> <paragraph num="(c)"> <text>The student anticipates working during the school term.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When a student meets the work study requirement, the exemption begins the month in which the school term begins or the month in which the work study is approved, whichever is later.</text> </paragraph> <paragraph num="(3)"> <text>Once the exemption begins, the exemption continues until:</text> <paragraph num="(a)"> <text>The end of the month in which the school term ends; or</text> </paragraph> <paragraph num="(b)"> <text>It becomes known that the student has refused an assignment.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Unless the student is participating in the work study program during the break, the exemption may not continue between school terms when there is a break of a full month or longer.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The enrollment status of a student begins on the first day of the school term of the institution of higher education and continues through normal periods of class attendance, vacation, and recess, unless the student:</text> <paragraph num="(1)"> <text>Graduates;</text> </paragraph> <paragraph num="(2)"> <text>Is suspended or expelled;</text> </paragraph> <paragraph num="(3)"> <text>Drops out; or</text> </paragraph> <paragraph num="(4)"> <text>Does not intend to register for the next normal school term.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department may not consider the income and resources of an ineligible student living with a household in determining eligibility or level of benefits of the household.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Social Security Number."> <paragraph num="A."> <text>To be eligible for the Program the household shall:</text> <paragraph num="(1)"> <text>Provide a Social Security number for each member; or</text> </paragraph> <paragraph num="(2)"> <text>Show documentary evidence that each member has applied for a number.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall verify the number through the Social Security Administration.</text> </paragraph> <paragraph num="C."> <text>Social Security Number for a Newborn.</text> <paragraph num="(1)"> <text>If the household cannot provide or apply for a Social Security number for a newborn immediately after the baby's birth, the household shall provide a Social Security number or proof of application the later of:</text> <paragraph num="(a)"> <text>The next recertification; or</text> </paragraph> <paragraph num="(b)"> <text>Within 6 months following the month in which the child is born.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall determine if good cause exists if the household cannot provide the baby's Social Security number at its next recertification or within 6 months following the baby's birth.</text> </paragraph> <paragraph num="(3)"> <text>When a household is entitled to expedited service, a newborn may participate for up to 6 months following the month of its birth before the household provides the baby's Social Security number or proof of application for its Social Security number.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Categorical Eligibility."> <paragraph num="A."> <text>A household is categorically eligible for Program benefits if all members of the household are receiving or are authorized to receive:</text> <paragraph num="(1)"> <text>Cash benefits funded in full or in part with federal money under Title IV-A or with State money counted for maintenance of effort purposes under Title IV-A;</text> </paragraph> <paragraph num="(2)"> <text>Non-cash or in-kind service programs funded in full or in part with federal money under Title IV-A or with State money counted for maintenance of effort purposes under Title IV-A that are designed to further purposes one and two of the Temporary Assistance to Needy Families block grant, as set forth in Public Law 104-193 §401;</text> </paragraph> <paragraph num="(3)"> <text>Temporary Disability Assistance Program (TDAP);</text> </paragraph> <paragraph num="(4)"> <text>Public Assistance to Adults (PAA); or</text> </paragraph> <paragraph num="(5)"> <text>SSI benefits.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Categorical eligibility means that the local department shall accept without the verification required in Regulation .20 of this chapter, the following food stamp eligibility factors:</text> <paragraph num="(1)"> <text>Resource and gross and net income limits;</text> </paragraph> <paragraph num="(2)"> <text>Social Security number;</text> </paragraph> <paragraph num="(3)"> <text>Sponsored alien information; and</text> </paragraph> <paragraph num="(4)"> <text>Residency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A categorically eligible household is not subject to the income eligibility standards of Regulation .42A and B of this chapter.</text> </paragraph> <paragraph num="D."> <text>A household is not categorically eligible if:</text> <paragraph num="(1)"> <text>All members of the household are institutionalized in accordance with Regulation .06 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>A member is disqualified for an intentional program violation in accordance with Regulation .56 of this chapter; or</text> </paragraph> <paragraph num="(3)"> <text>The head of household is disqualified for failure to comply with work registration requirements in accordance with Regulations .22 and .24 of this chapter.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department may not include an individual as a member of a household otherwise categorically eligible if that individual is:</text> <paragraph num="(1)"> <text>An ineligible immigrant as described in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Ineligible under the student provision in Regulation .10 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Institutionalized in a non-exempt facility as defined in Regulation .06 of this chapter; or</text> </paragraph> <paragraph num="(4)"> <text>Ineligible because of failure to comply with a work requirement as described in Regulations .21 and .24 of this chapter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>An individual who receives zero Public Assistance (PA) as described in Regulation .02B of this chapter or SSI benefits is considered a recipient of a benefit from those programs if the individual is:</text> <paragraph num="(1)"> <text>Authorized to receive the benefit but has not yet received payment;</text> </paragraph> <paragraph num="(2)"> <text>Entitled to the benefit but the benefit is suspended or recouped; or</text> </paragraph> <paragraph num="(3)"> <text>Entitled to the benefit but is not receiving it because the grant is less than the minimum amount.</text> </paragraph> </paragraph> <paragraph num="G."> <text>A household otherwise categorically eligible that has filed a joint PA and FSP application and is denied Program benefits, but is later determined eligible for PA benefits, shall be issued Program benefits using the original application and any other pertinent information occurring after that application.</text> </paragraph> <paragraph num="H."> <text>To determine if a household is eligible for Program benefits due to its status as a PA or SSI household, the local department may postpone the Program eligibility determination for 30 days if the household:</text> <paragraph num="(1)"> <text>Is not entitled to expedited service; and</text> </paragraph> <paragraph num="(2)"> <text>Appears to be categorically eligible.</text> </paragraph> </paragraph> <paragraph num="I."> <text>The local department shall postpone denying a potentially categorically eligible household until the 30th day if the household appears to be eligible to receive PA benefits.</text> </paragraph> <paragraph num="J."> <text>Once the PA application is approved, the household is considered categorically eligible unless ineligible under §D of this regulation.</text> </paragraph> <paragraph num="K."> <text>If the PA application is denied, the local department:</text> <paragraph num="(1)"> <text>Shall continue processing the application according to Program regulations; or</text> </paragraph> <paragraph num="(2)"> <text>May require a new application if the local department does not have enough information to make the eligibility determination.</text> </paragraph> </paragraph> <paragraph num="L."> <text>The local department shall exclude the resources of a household member who receives TCA or SSI.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Head of Household."> <text>The local department:</text> <paragraph num="A."> <text>May not impose special requirements on the household, such as requiring that the head of household rather than another responsible member of the household appear at the local department; and</text> </paragraph> <paragraph num="B."> <text>May designate the head of household if the household does not choose to do so.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Filing an Application for the Program."> <paragraph num="A."> <text>The household:</text> <paragraph num="(1)"> <text>Shall file a Program application by submitting the form to the local department either in person, through an authorized representative, by fax, by mail, through SAIL, or by completing an on-line electronic application in the local department; and</text> </paragraph> <paragraph num="(2)"> <text>Has the right to file an application form, during office hours, on the same day it contacts the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall allow an eligible household that completes the initial application process to participate as soon as possible but not later than 30 calendar days following the date that the application was filed.</text> </paragraph> <paragraph num="C."> <text>A household in which all members are recipients of SSI may apply for Program benefits at a Social Security office, if the household:</text> <paragraph num="(1)"> <text>Has not applied for the Program in the preceding 30 days; and</text> </paragraph> <paragraph num="(2)"> <text>Does not have an application pending at a local department.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The request for an application may be made:</text> <paragraph num="(1)"> <text>In person;</text> </paragraph> <paragraph num="(2)"> <text>By telephone;</text> </paragraph> <paragraph num="(3)"> <text>By mail; or</text> </paragraph> <paragraph num="(4)"> <text>By an authorized representative.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Responsibilities of the Applicant. The applicant shall:</text> <paragraph num="(1)"> <text>Complete the application form as described in this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Have an interview with a local department representative as described in Regulation .15 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Provide the required verification as described in Regulation .20 of this chapter; and</text> </paragraph> <paragraph num="(4)"> <text>Complete any required work registration as described in Regulation .21 of this chapter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>A completed application includes:</text> <paragraph num="(1)"> <text>Required verifications;</text> </paragraph> <paragraph num="(2)"> <text>Required work registrations; and</text> </paragraph> <paragraph num="(3)"> <text>The completed and signed application form.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Responsibilities of the Local Department. The local department shall:</text> <paragraph num="(1)"> <text>Furnish the application form to the applicant on the same day, directly or by mail, when the request is made by telephone or mail;</text> </paragraph> <paragraph num="(2)"> <text>Advise the applicant that the:</text> <paragraph num="(a)"> <text>Applicant does not have to be interviewed before filing the application, and</text> </paragraph> <paragraph num="(b)"> <text>Application form is counted as filed when the form contains the applicant's name and address, and is signed by a responsible member of the household or the household's authorized representative;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Receive the application, date it, and determine if it is complete;</text> </paragraph> <paragraph num="(4)"> <text>Screen applications to determine if an applicant needs expedited service as described in Regulation .19 of this chapter;</text> </paragraph> <paragraph num="(5)"> <text>Arrange the appointment for any required face-to-face interview; and</text> </paragraph> <paragraph num="(6)"> <text>Provide a list of required verifications and assist the household in obtaining the necessary verifications.</text> </paragraph> </paragraph> <paragraph num="H."> <text>When the entire household is also applying for public assistance, the local department shall:</text> <paragraph num="(1)"> <text>Conduct a single interview at application and recertification, whenever possible; and</text> </paragraph> <paragraph num="(2)"> <text>Apply the time limits and Program requirements to the FSP part of the application.</text> </paragraph> </paragraph> <paragraph num="I."> <text>The date the application form is received at the local department is the filing date, except that for a household in which all members are recipients of SSI, the application shall be considered filed when the Social Security office receives the application form.</text> </paragraph> <paragraph num="J."> <text>An SSI household that has applied for food stamp benefits at the Social Security office may not be:</text> <paragraph num="(1)"> <text>Required to see a local department eligibility worker;</text> </paragraph> <paragraph num="(2)"> <text>Interviewed by the local department;</text> </paragraph> <paragraph num="(3)"> <text>Contacted by the local department for certification information unless:</text> <paragraph num="(a)"> <text>The application is improperly completed,</text> </paragraph> <paragraph num="(b)"> <text>Mandatory verification is missing, or</text> </paragraph> <paragraph num="(c)"> <text>The local department determines that certain information on the application is questionable; or</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Required to appear at the local department before the eligibility determination can be made.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Withdrawing an Application for the Program. The household may withdraw the application at any time before the eligibility determination without prejudice to any subsequent application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Interview."> <paragraph num="A."> <text>The interview may take place:</text> <paragraph num="(1)"> <text>When the applicant comes to the local department to request benefits;</text> </paragraph> <paragraph num="(2)"> <text>When the local department representative visits the applicant’s residence if §C of this regulation applies;</text> </paragraph> <paragraph num="(3)"> <text>When the local department representative meets with the applicant on a date scheduled after the request was received; or</text> </paragraph> <paragraph num="(4)"> <text>By telephone.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the applicant fails to keep the appointment for a face-to-face interview or scheduled telephone interview, the applicant is responsible for scheduling another appointment. If the applicant:</text> <paragraph num="(1)"> <text>Requests a second appointment and is determined eligible, the local department shall issue benefits from the date of application; or</text> </paragraph> <paragraph num="(2)"> <text>Does not request a second appointment, the local department may deny the application on the 30th day after application.</text> </paragraph> </paragraph> <paragraph num="B-1."> <text>Scheduling an Interview at Application. The local department shall:</text> <paragraph num="(1)"> <text>Schedule an interview for all applicant households who are not interviewed on the day the household submits an application; and</text> </paragraph> <paragraph num="(2)"> <text>Notify each household that misses its interview that the household:</text> <paragraph num="(a)"> <text>Missed the scheduled interview; and</text> </paragraph> <paragraph num="(b)"> <text>Is responsible for rescheduling the interview.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall notify the applicant that the local department shall waive the office interview in favor of a telephone interview or a scheduled home visit on a case-by-case basis for hardship situations, which include but are not limited to:</text> <paragraph num="(1)"> <text>Transportation difficulties;</text> </paragraph> <paragraph num="(2)"> <text>Illness;</text> </paragraph> <paragraph num="(3)"> <text>Care of a household member;</text> </paragraph> <paragraph num="(4)"> <text>Prolonged severe weather;</text> </paragraph> <paragraph num="(5)"> <text>Hardship due to residency in a rural area; or</text> </paragraph> <paragraph num="(6)"> <text>Work or training hours that prevent an in-office interview.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department may waive the face-to-face interview in favor of a telephone interview for all households</text> </paragraph> <paragraph num="E."> <text>Interviews may take place by telephone, at the local department, the household’s residence, or other mutually acceptable location.</text> </paragraph> <paragraph num="F."> <text>If the interview takes place at the household's residence, the local department shall schedule the interview in advance with the household.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Notices to Applicants."> <text>The local department shall provide applicants with one of the following written notices as soon as a determination is made, but not later than 30 days after the filing date:</text> <paragraph num="A."> <text>A notice of eligibility which shall include:</text> <paragraph num="(1)"> <text>The benefit level and the certification period,</text> </paragraph> <paragraph num="(2)"> <text>Any variation in the benefit level based on anticipated changes,</text> </paragraph> <paragraph num="(3)"> <text>The right to and method for obtaining a fair hearing,</text> </paragraph> <paragraph num="(4)"> <text>The telephone number and the name of an individual in the local department to call for information or clarification, and</text> </paragraph> <paragraph num="(5)"> <text>The availability of any legal services;</text> </paragraph> </paragraph> <paragraph num="B."> <text>A notice of denial which shall include the:</text> <paragraph num="(1)"> <text>Reason for the decision, and</text> </paragraph> <paragraph num="(2)"> <text>Information listed in §A(3)—(5) of this regulation; or</text> </paragraph> </paragraph> <paragraph num="C."> <text>A notice of pending status in accordance with Regulation .18A of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Household Cooperation."> <paragraph num="A."> <text>Refusal to Cooperate.</text> <paragraph num="(1)"> <text>The local department shall deny the application for refusal to cooperate if the household refuses to cooperate with the local department in completing the process described in Regulation .14 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>To make a determination of refusal to cooperate, the local department shall determine that the household was able to cooperate but demonstrated that it would not take actions that were required to complete the application process.</text> </paragraph> <paragraph num="(3)"> <text>If there is a question as to whether the household has only failed to cooperate, as opposed to refused to cooperate, the local department may not deny the household on the grounds of refusal.</text> </paragraph> <paragraph num="(4)"> <text>The local department shall find the household ineligible if it refuses to cooperate in subsequent reviews of its eligibility, including reviews generated by reported changes and applications for recertification.</text> </paragraph> <paragraph num="(5)"> <text>Once denied or terminated for refusal to cooperate, the household may reapply but may not be determined eligible until it cooperates with the local department.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Quality Control Review.</text> <paragraph num="(1)"> <text>The local department shall find the household ineligible if it refuses to cooperate in any review of its eligibility as a part of a quality control review.</text> </paragraph> <paragraph num="(2)"> <text>If a household is terminated for refusal to cooperate with a quality control review, the household may reapply but may not be determined eligible until it cooperates with the quality control review.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Delays in the Application Process."> <paragraph num="A."> <text>Notice of Pending Status.</text> <paragraph num="(1)"> <text>The local department shall send a notice of pending status to the applicant if the:</text> <paragraph num="(a)"> <text>Application is not complete; or</text> </paragraph> <paragraph num="(b)"> <text>Local department does not make a decision on eligibility within 30 days after filing.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the local department caused the delay, the notice shall include the:</text> <paragraph num="(a)"> <text>Reason for the delay; and</text> </paragraph> <paragraph num="(b)"> <text>Any action that the household or the local department must take.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the household does not complete the application before the end of the 30-day period, the notice shall include:</text> <paragraph num="(a)"> <text>The action the household is required to take; and</text> </paragraph> <paragraph num="(b)"> <text>A warning that the local department shall deny the application if it is not completed within 60 days of its filing date.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the local department failed to schedule the first interview within 30 days of the filing date, the notice shall include:</text> <paragraph num="(a)"> <text>The date of the appointment;</text> </paragraph> <paragraph num="(b)"> <text>A list of any verification needed; and</text> </paragraph> <paragraph num="(c)"> <text>A warning that, if the application is incomplete at the end of the 60-day period after the filing date because of any failure of the household, the local department shall deny the application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Delay Caused by the Local Department.</text> <paragraph num="(1)"> <text>If the local department caused a delay in the application process, the local department shall:</text> <paragraph num="(a)"> <text>Continue to process the application; and</text> </paragraph> <paragraph num="(b)"> <text>Calculate the benefit from the filing date as described in Regulation .14I of this chapter.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Local department caused delays include, but are not limited to, the local department's failure to:</text> <paragraph num="(a)"> <text>Offer or provide assistance to the household to complete the application form;</text> </paragraph> <paragraph num="(b)"> <text>Notify the household with a statement of required verification or to allow the household 10 days after the local department's request for verification;</text> </paragraph> <paragraph num="(c)"> <text>Explore and attempt to resolve with the household, unclear or incomplete information;</text> </paragraph> <paragraph num="(d)"> <text>Notify the household that it could reschedule a missed interview; or</text> </paragraph> <paragraph num="(e)"> <text>Notify the household that:</text> <paragraph num="(i)"> <text>Certain members are required to register for work, or</text> </paragraph> <paragraph num="(ii)"> <text>The household is allowed 10 days after the notification to register the members.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Delay Caused by the Household.</text> <paragraph num="(1)"> <text>If the application is completed after the 30th day and before the 60th day due to a delay caused by the household, the benefit calculation is from the date the household takes the required action.</text> </paragraph> <paragraph num="(2)"> <text>Household caused delays include, but are not limited to, the household's failure to:</text> <paragraph num="(a)"> <text>Cooperate with the local department in resolving unclear or incomplete information provided at the interview;</text> </paragraph> <paragraph num="(b)"> <text>Register household members for work;</text> </paragraph> <paragraph num="(c)"> <text>Provide missing verification; or</text> </paragraph> <paragraph num="(d)"> <text>Reschedule a missed appointment.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Expedited Service."> <paragraph num="A."> <text>A household shall have expedited service if:</text> <paragraph num="(1)"> <text>The household has less than $100 in liquid resources and less than $150 in gross monthly income;</text> </paragraph> <paragraph num="(2)"> <text>The household's combined monthly gross income and liquid resources are less than the household's monthly rent or mortgage and utilities; or</text> </paragraph> <paragraph num="(3)"> <text>A migrant or seasonal farm worker household has less than $100 in liquid resources and is determined by the local department to be destitute as described in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Destitute Migrant Households.</text> <paragraph num="(1)"> <text>To be destitute for Program purposes means the migrant household's only income for the month of application:</text> <paragraph num="(a)"> <text>Was received before the date of application and was from a terminated source; or</text> </paragraph> <paragraph num="(b)"> <text>Is from a new source and the household does not expect to receive income of more than $25 from the new source by the 10th calendar day after the date of application.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The eligibility and benefit level for a destitute household is calculated for the month of application considering only income received between the first of the month and the date of application.</text> </paragraph> <paragraph num="(3)"> <text>Any income from a new source that is anticipated after the date of application is disregarded.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Time Limits for Expedited Service.</text> <paragraph num="(1)"> <text>The local department shall make Program benefits for a 1 month's allotment available to a household described in §A of this regulation by the close of business on the 7th calendar day after the filing date, including weekends or holidays.</text> </paragraph> <paragraph num="(2)"> <text>Out-of-Office Interviews.</text> <paragraph num="(a)"> <text>If the local department has waived the office interview for a household entitled to expedited service, the local department shall complete the process within the expedited service time limit.</text> </paragraph> <paragraph num="(b)"> <text>The local department may not include in the 7-day processing standard the days that the application is in the mail and in the possession of the household.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Late Determination of Expedited Eligibility. If the local department discovers a household's entitlement to expedited service after the screening process required in Regulation .14G(4) of this chapter, the local department shall make benefits available within the time frame described in §C(1) of this regulation beginning with the date of discovery.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Special Procedures for Expedited Service. To expedite the certification process, the local department:</text> <paragraph num="(1)"> <text>Shall verify the applicant's identity through:</text> <paragraph num="(a)"> <text>Readily available documentary evidence, or</text> </paragraph> <paragraph num="(b)"> <text>Collateral contact;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Shall make all reasonable efforts to complete required verification as described in Regulation .20C(2)—(12) of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>May not delay benefits beyond the expedited time frame solely because the eligibility factors as described in §D(2) of this regulation have not been verified; and</text> </paragraph> <paragraph num="(4)"> <text>Shall assign a normal certification period to households that are certified on an expedited basis and have provided all necessary verification.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Postponed Verification.</text> <paragraph num="(1)"> <text>If a household applies on or before the 15th of the month and verification is postponed:</text> <paragraph num="(a)"> <text>The local department may:</text> <paragraph num="(i)"> <text>Certify the household for the month of application only; or</text> </paragraph> <paragraph num="(ii)"> <text>Assign a normal certification period; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Benefits may not be continued beyond the month of application if verification continues to be postponed.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a household applies on or after the 16th of the month and verification is postponed:</text> <paragraph num="(a)"> <text>The local department may:</text> <paragraph num="(i)"> <text>Certify the household for the month of application and the following month; or</text> </paragraph> <paragraph num="(ii)"> <text>Assign a normal certification period; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Benefits may not be continued beyond the month following the month of application if verification continues to be postponed.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall notify the household in writing that no further benefits may be issued until the postponed verification is complete.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Number of Expedited Service Certifications. There is no limit to the number of times a household can be certified under expedited procedures, if before each expedited certification the household either:</text> <paragraph num="(1)"> <text>Completes the verification requirements that were postponed at the last expedited certification; or</text> </paragraph> <paragraph num="(2)"> <text>Was certified under normal processing standards since the last expedited certification.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Verification."> <paragraph num="A."> <text>Verification is the use of third-party information or documentation to establish the accuracy of statements on the application.</text> </paragraph> <paragraph num="B."> <text>The local department shall assist the household to obtain the necessary verification.</text> </paragraph> <paragraph num="C."> <text>At initial application, and before certification, the household shall provide verification of the following:</text> <paragraph num="(1)"> <text>Identity of the applicant, or, when an authorized representative applies, the identity of the applicant and authorized representative;</text> </paragraph> <paragraph num="(2)"> <text>Gross nonexcludable income as described in Regulation .30 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Immigrant status for an immigrant in the household in accordance with Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>Medical expenses as described in Regulation .33 of this chapter, if the household claims allowable medical expenses above $35 per month;</text> </paragraph> <paragraph num="(5)"> <text>Residency as described in Regulation .08 of this chapter;</text> </paragraph> <paragraph num="(6)"> <text>Social Security number as described in Regulation .11 of this chapter;</text> </paragraph> <paragraph num="(7)"> <text>Amount of included resources as described in Regulation .26 of this chapter;</text> </paragraph> <paragraph num="(8)"> <text>Legal obligation to make child support payments to or for an individual living outside the household and the amount of actual payments as described in Regulation .35 of this chapter;</text> </paragraph> <paragraph num="(9)"> <text>Household composition, if questionable as described in §G of this regulation;</text> </paragraph> <paragraph num="(10)"> <text>Shelter costs for homeless households claiming shelter expenses that would result in a shelter deduction greater than the homeless allowance;</text> </paragraph> <paragraph num="(11)"> <text>Hours worked for individuals subject to the work requirement for able-bodied adults without dependents as described in Regulation .23 of this chapter;</text> </paragraph> <paragraph num="(12)"> <text>Disability if the disability determination affects the household's eligibility or benefit level; and</text> </paragraph> <paragraph num="(13)"> <text>All other factors of eligibility that are questionable as described in §G of this regulation and affect the household's eligibility and benefit level.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Optional Verification.</text> <paragraph num="(1)"> <text>The Department may require verification of any other factor that affects eligibility or benefit level.</text> </paragraph> <paragraph num="(2)"> <text>The verification:</text> <paragraph num="(a)"> <text>May be required Statewide or in a local department area; and</text> </paragraph> <paragraph num="(b)"> <text>May not be imposed on a selective case-by-case basis.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If a local department area chooses to verify a deductible expense and the expense cannot be verified within 30 days of the date of application, the eligibility and benefit level shall be determined without a deduction for the unverified expense.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Verification at Recertification.</text> <paragraph num="(1)"> <text>At recertification the local department shall verify:</text> <paragraph num="(a)"> <text>A change in income if the source has changed or the amount has changed by more than $50;</text> </paragraph> <paragraph num="(b)"> <text>Previously unreported medical expenses;</text> </paragraph> <paragraph num="(c)"> <text>Actual utility expenses and total recurring medical expenses that have changed by more than $50;</text> </paragraph> <paragraph num="(d)"> <text>A change in the:</text> <paragraph num="(i)"> <text>Legal obligation to pay child support;</text> </paragraph> <paragraph num="(ii)"> <text>Obligated amount of child support received; or</text> </paragraph> <paragraph num="(iii)"> <text>Amount of legally obligated child support a household member pays;</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Newly obtained Social Security numbers;</text> </paragraph> <paragraph num="(f)"> <text>Hours worked for individuals subject to the work requirement for able-bodied adults without dependents as described in Regulation .23 of this chapter; and</text> </paragraph> <paragraph num="(g)"> <text>Any other change if the information provided is questionable as described in §G of this regulation, incomplete, or outdated.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Unless a change is questionable as described in §G of this regulation, incomplete, or outdated, at recertification the local department may not verify:</text> <paragraph num="(a)"> <text>Income, if the:</text> <paragraph num="(i)"> <text>Source has not changed; and</text> </paragraph> <paragraph num="(ii)"> <text>Amount is unchanged or the amount has changed by $50 or less; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Total medical expenses or actual utility expenses that:</text> <paragraph num="(i)"> <text>Are unchanged; or</text> </paragraph> <paragraph num="(ii)"> <text>Have changed by $50 or less.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Verification of Changes Reported during a Certification Period.</text> <paragraph num="(1)"> <text>Except as described in §F(2) of this regulation, changes reported during the certification period are subject to the same verification procedures that apply at initial application.</text> </paragraph> <paragraph num="(2)"> <text>Unless a change is questionable as described in §G of this regulation, incomplete, or outdated, the local department may not verify:</text> <paragraph num="(a)"> <text>Income, if the:</text> <paragraph num="(i)"> <text>Source has not changed; and</text> </paragraph> <paragraph num="(ii)"> <text>Amount is unchanged or the amount has changed by $50 or less; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Total medical expenses or actual utility expenses that:</text> <paragraph num="(i)"> <text>Are unchanged; or</text> </paragraph> <paragraph num="(ii)"> <text>Have changed by $50 or less.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Questionable Information. A factor of eligibility is questionable when information provided by the household is inconsistent with:</text> <paragraph num="(1)"> <text>Statements made by the applicant;</text> </paragraph> <paragraph num="(2)"> <text>Information on the application or on a previous application; or</text> </paragraph> <paragraph num="(3)"> <text>Information received by the local department.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Documentary Evidence.</text> <paragraph num="(1)"> <text>A household may supply documentary evidence:</text> <paragraph num="(a)"> <text>In person;</text> </paragraph> <paragraph num="(b)"> <text>Through the mail;</text> </paragraph> <paragraph num="(c)"> <text>By facsimile or other electronic device; or</text> </paragraph> <paragraph num="(d)"> <text>Through an authorized representative.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department:</text> <paragraph num="(a)"> <text>Shall accept any reasonable documentary evidence provided by the individual;</text> </paragraph> <paragraph num="(b)"> <text>Shall be primarily concerned with how adequately the verification proves the statements on the application; and</text> </paragraph> <paragraph num="(c)"> <text>May not require the individual to present verification in person at the local department.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Work Requirements."> <paragraph num="A."> <text>An individual who is not exempt for a reason described in §B of this regulation is not eligible to participate if the individual:</text> <paragraph num="(1)"> <text>Refuses, at the time of application and every 12 months after that, to be registered for work;</text> </paragraph> <paragraph num="(2)"> <text>Refuses without good cause to:</text> <paragraph num="(a)"> <text>Participate in an employment and training program to which the individual is assigned,</text> </paragraph> <paragraph num="(b)"> <text>Accept an offer of suitable employment at a site or plant not subject to a strike or lockout at the time of the refusal,</text> </paragraph> <paragraph num="(c)"> <text>Provide the local department or employment training program with sufficient information about employment status or availability for work; or</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Voluntarily and without good cause:</text> <paragraph num="(a)"> <text>Quits a job, as described in Regulation .24A(1) of this chapter, or</text> </paragraph> <paragraph num="(b)"> <text>Reduces work hours as described in Regulation .24A(2) of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>A household member is exempt from the requirement to register for work if the member is:</text> <paragraph num="(1)"> <text>Younger than 16 years old;</text> </paragraph> <paragraph num="(2)"> <text>16 or 17 years old and neither the head of household as described in Regulation .13 of this chapter nor attending school or enrolled in an employment training program on at least a half-time basis;</text> </paragraph> <paragraph num="(3)"> <text>60 years old or older;</text> </paragraph> <paragraph num="(4)"> <text>Verified to be physically or mentally unfit for employment;</text> </paragraph> <paragraph num="(5)"> <text>Complying with any work requirement under the Social Security Act, including Work Opportunities, and employment and training;</text> </paragraph> <paragraph num="(6)"> <text>Responsible for the care of a child younger than 6 years old or an incapacitated individual;</text> </paragraph> <paragraph num="(7)"> <text>Receiving or has applied for unemployment compensation and required to register for work;</text> </paragraph> <paragraph num="(8)"> <text>A regular participant in a drug addiction or alcoholic treatment program;</text> </paragraph> <paragraph num="(9)"> <text>Employed at least 30 hours per week or receiving earnings equal to the federal minimum hourly wage multiplied by 30; or</text> </paragraph> <paragraph num="(10)"> <text>Enrolled in any school, training program, or institution of higher education on at least a half-time basis.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An individual shall register for work if, during the certification period, the individual loses exempt status because of a change in circumstances that the individual is required to report to the local department.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".22" heading="Failure to Comply with Work Requirements."> <paragraph num="A."> <text>If the local department determines that an individual has refused or failed without good cause to comply with the work requirements or employment and training program requirements, the individual is ineligible to participate in the Program for the following time periods:</text> <paragraph num="(1)"> <text>After the first violation, the later of:</text> <paragraph num="(a)"> <text>1 month, or</text> </paragraph> <paragraph num="(b)"> <text>The date the individual complies with the work requirements;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>After the second violation, the later of:</text> <paragraph num="(a)"> <text>3 months, or</text> </paragraph> <paragraph num="(b)"> <text>The date the individual complies with the work requirements; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>After the third or subsequent violation, the later of:</text> <paragraph num="(a)"> <text>6 months, or</text> </paragraph> <paragraph num="(b)"> <text>The date the individual complies with the work requirements.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If the individual moves to another household, the individual remains ineligible.</text> </paragraph> <paragraph num="C."> <text>Conciliation Period for Failure to Comply with an Employment and Training Program Requirement.</text> <paragraph num="(1)"> <text>The local department shall begin a conciliation period the day after the local department learns of the noncompliance.</text> </paragraph> <paragraph num="(2)"> <text>The conciliation shall continue for a period not to exceed 30 calendar days.</text> </paragraph> <paragraph num="(3)"> <text>The purpose of the conciliation effort is to:</text> <paragraph num="(a)"> <text>Determine the reason the individual did not comply with the employment and training program requirement; and</text> </paragraph> <paragraph num="(b)"> <text>Provide the noncomplying individual the opportunity to comply before the issuance of a notice of adverse action.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Within the conciliation period, the local department shall, at a minimum, contact the noncomplying household member to determine the reasons for noncompliance and determine if good cause exists as described in §G of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Notice of Adverse Action. Within 10 days of the local department determining that an individual has not complied without good cause with a work requirement other than FSP employment and training program requirements, the local department shall provide a notice of adverse action containing the following:</text> <paragraph num="(1)"> <text>The particular act of noncompliance committed;</text> </paragraph> <paragraph num="(2)"> <text>The proposed disqualification period;</text> </paragraph> <paragraph num="(3)"> <text>A statement that the individual may reapply at the end of the disqualification period; and</text> </paragraph> <paragraph num="(4)"> <text>A description of the action the individual may take to avoid the disqualification.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Ending a Disqualification.</text> <paragraph num="(1)"> <text>Following the end of the disqualification period for noncompliance with the work requirements or employment and training program requirements, participation may be resumed if the individual or household applies again and is determined eligible.</text> </paragraph> <paragraph num="(2)"> <text>Eligibility may be reestablished during a disqualification period if the individual who caused the disqualification becomes exempt from work registration under the provisions of Regulation .21B(1)—(4), (6), and (8)—(10) of this chapter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Suitable Employment.</text> <paragraph num="(1)"> <text>Employment is considered suitable unless:</text> <paragraph num="(a)"> <text>The wage offered is less than the federal minimum wage;</text> </paragraph> <paragraph num="(b)"> <text>The employment is on a piece rate basis and the average hourly pay rate can reasonably be expected to be less than the federal minimum wage;</text> </paragraph> <paragraph num="(c)"> <text>There are conditions of employment which require joining, resigning from, or refraining from joining any legitimate labor organization; or</text> </paragraph> <paragraph num="(d)"> <text>The work offered is at a site subject to a strike or lockout unless the strike has been enjoined under §208 of the Taft-Hartley Act, or §10 of the Railway Labor Act.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Employment is considered unsuitable if the individual involved can demonstrate, or the local department becomes aware, that the:</text> <paragraph num="(a)"> <text>Degree of risk to health and safety is unreasonable;</text> </paragraph> <paragraph num="(b)"> <text>Individual is physically or mentally unfit to perform the work as documented by medical evidence or by reliable information from other sources;</text> </paragraph> <paragraph num="(c)"> <text>Employment offered within the first 30 days of employment registration is not in the individual's major field of experience;</text> </paragraph> <paragraph num="(d)"> <text>Working hours or routine of the employment interferes with the individual's religious observances, convictions, or beliefs; or</text> </paragraph> <paragraph num="(e)"> <text>Distance from the individual's home to the place of employment is unreasonable considering the expected wage and time and cost of commuting.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A commuting time of 2 hours or more per day or the lack of private or public transportation renders a job unsuitable under §F(2)(e) of the regulation.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Determining Good Cause.</text> <paragraph num="(1)"> <text>The local department shall determine if an individual had good cause for failing to comply with the work requirements, employment and training program, and voluntary quit requirements.</text> </paragraph> <paragraph num="(2)"> <text>In determining good cause, the local department shall consider the facts and circumstances described by the individual and employer involved.</text> </paragraph> <paragraph num="(3)"> <text>The local department may base a good cause determination on factors such as:</text> <paragraph num="(a)"> <text>Illness of the individual involved or another individual in the household requiring the presence of the individual involved;</text> </paragraph> <paragraph num="(b)"> <text>A household emergency;</text> </paragraph> <paragraph num="(c)"> <text>The unavailability of transportation; or</text> </paragraph> <paragraph num="(d)"> <text>The lack of child care for a child or children who are 6 years old or older but younger than 12 years old.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>An individual shall be treated as though the individual failed to comply with the food stamp work requirements if the individual:</text> <paragraph num="(1)"> <text>Is exempt from work requirements in accordance with Regulation .21B(5) or (7) of this chapter because the individual is subject to the TCA or Unemployment Compensation work requirements; and</text> </paragraph> <paragraph num="(2)"> <text>Fails to comply with the TCA or Unemployment Compensation work requirements.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Unless an administrative hearing is requested and the individual is subject to benefits pending appeal, the disqualification period as described in §A of this regulation begins with the first month following the expiration of the 10-day adverse action period.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".23" heading="Work Requirement for Able-Bodied Adults Without Dependents."> <paragraph num="A."> <text>Except as described in §§B(6) and (7) and G of this regulation, an individual may not participate in the Program as a member of a household if, during a 36-month period, the individual received Program benefits for at least 3 months as described in §F of this regulation, consecutive or not, during which the individual did not:</text> <paragraph num="(1)"> <text>Work 20 hours or more per week averaged monthly;</text> </paragraph> <paragraph num="(2)"> <text>For 20 hours or more per week, participate in and comply with:</text> <paragraph num="(a)"> <text>A Welfare Innovation Act program;</text> </paragraph> <paragraph num="(b)"> <text>A Trade Adjustment Assistance Act program; or</text> </paragraph> <paragraph num="(c)"> <text>An employment and training program;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Combine work and participation in a work program as described in §A(2) of this regulation that totals 20 hours a week averaged monthly;</text> </paragraph> <paragraph num="(4)"> <text>Participate and comply with the requirements of a workfare program under §20 of the Food and Nutrition Act of 2008, or a comparable program established by the State or local government; or</text> </paragraph> <paragraph num="(5)"> <text>Qualify for an exemption under §B or C of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An individual is exempt from the requirement as described in §A of this regulation if the individual is:</text> <paragraph num="(1)"> <text>Younger than 18 years old, or 47 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Physically or mentally unfit;</text> </paragraph> <paragraph num="(3)"> <text>A parent or other household member residing with a dependent child 17 years old or younger;</text> </paragraph> <paragraph num="(4)"> <text>Pregnant;</text> </paragraph> <paragraph num="(5)"> <text>Exempt from work requirements as described in Regulation .21B of this chapter;</text> </paragraph> <paragraph num="(6)"> <text>Residing in one of the local department areas that has a waiver of the applicability of §A of this regulation from the Secretary of the United States Department of Agriculture; or</text> </paragraph> <paragraph num="(7)"> <text>Exempt from work requirements in accordance with 7 U.S.C. §2015(o)(6).</text> </paragraph> </paragraph> <paragraph num="C."> <text>Subsequent Eligibility. An individual denied eligibility under §A of this regulation shall regain eligibility if, during a 30-day period, the individual:</text> <paragraph num="(1)"> <text>Works 80 hours or more;</text> </paragraph> <paragraph num="(2)"> <text>Participates in and complies with the requirements of a work program for 80 hours or more; or</text> </paragraph> <paragraph num="(3)"> <text>Fulfills the requirements of §A(3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Maintaining Eligibility. An individual who regains eligibility under §C of this regulation remains eligible as long as the individual meets the requirements of §A of this regulation.</text> </paragraph> <paragraph num="E."> <text>Loss of Employment. An individual:</text> <paragraph num="(1)"> <text>Who regains eligibility under §C of this regulation and who no longer meets the requirements under §A of this regulation remains eligible for a consecutive 3-month period as described in §F of this regulation, effective the date the individual first notifies the local department that the individual no longer meets the requirements of §A of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>May not receive any benefits as described in §E(1) of this regulation for more than one 3-month period in a 36-month period.</text> </paragraph> </paragraph> <paragraph num="F."> <text>A countable month is a month during which the individual receives a full month's allotment.</text> </paragraph> <paragraph num="G."> <text>The provisions of §§A—F of this regulation are not applicable from April 1, 2009 until September 30, 2011, in accordance with the American Recovery and Reinvestment Act of 2009.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".24" heading="Voluntary Quit and Reduction of Work Effort."> <paragraph num="A."> <text>Determining Voluntary Quit or Reduction of Work Effort.</text> <paragraph num="(1)"> <text>The voluntary quit provision applies if:</text> <paragraph num="(a)"> <text>The employment:</text> <paragraph num="(i)"> <text>Involved 30 hours or more per week; or</text> </paragraph> <paragraph num="(ii)"> <text>Provided weekly earnings at least equivalent to the federal minimum wage multiplied by 30 hours;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The quit occurred within 30 days before the date of application or anytime thereafter; and</text> </paragraph> <paragraph num="(c)"> <text>The quit was without good cause.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The reduction of work effort provision applies if:</text> <paragraph num="(a)"> <text>Before the reduction the individual was employed 30 hours or more per week;</text> </paragraph> <paragraph num="(b)"> <text>After the reduction, the individual had weekly earnings of less than the federal minimum wage multiplied by 30 hours;</text> </paragraph> <paragraph num="(c)"> <text>The reduction occurred within the 30 days before the date of application or anytime thereafter; and</text> </paragraph> <paragraph num="(d)"> <text>The reduction was voluntary and without good cause.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>An employee of the federal or State government or a local government who is dismissed for participating in a strike against the employer is considered to have voluntarily quit without good cause.</text> </paragraph> <paragraph num="C."> <text>Good cause for quitting employment includes good cause as described in Regulation .22G of this chapter and any of the following:</text> <paragraph num="(1)"> <text>Discrimination by an employer based on age, race, sex, color, disability, religious belief, national origin, or political beliefs;</text> </paragraph> <paragraph num="(2)"> <text>Work demands or conditions that make continued employment unreasonable;</text> </paragraph> <paragraph num="(3)"> <text>New employment or enrollment at least half-time in a school, training, or education program that requires quitting the employment;</text> </paragraph> <paragraph num="(4)"> <text>A move to another place caused by another household member's new employment or enrollment at least half-time in a school, training, or education program;</text> </paragraph> <paragraph num="(5)"> <text>Resignation of an individual younger than 60 years old which is recognized by the employer as retirement;</text> </paragraph> <paragraph num="(6)"> <text>Employment that is or becomes unsuitable as defined by Regulation .22F of this chapter;</text> </paragraph> <paragraph num="(7)"> <text>Acceptance of new employment or training that does not materialize because of circumstances beyond the control of the household member;</text> </paragraph> <paragraph num="(8)"> <text>A pattern of frequent change of employers, as in migrant or construction work;</text> </paragraph> <paragraph num="(9)"> <text>Changes in employment that result from termination of a self-employment enterprise; or</text> </paragraph> <paragraph num="(10)"> <text>Resigning from a job at the demand of the employer.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".25" heading="Resource Eligibility."> <paragraph num="A."> <text>A household may retain countable resources up to $2,000 except as described in §B of this regulation and Regulation .12 of this chapter.</text> </paragraph> <paragraph num="B."> <text>A household may retain countable resources up to $3,000 if the household includes a member who is:</text> <paragraph num="(1)"> <text>60 years old or older; or</text> </paragraph> <paragraph num="(2)"> <text>Disabled as described in Regulation .02B of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department shall measure the household's countable resources against the maximum allowable amount to determine the household's eligibility.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".26" heading="Included Resources."> <text>Countable resources include:</text> <paragraph num="A."> <text>Cash on hand; and</text> </paragraph> <paragraph num="B."> <text>Money in a checking or savings account.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".27" heading="Excluded Resources."> <text>Resources are excluded except as described in Regulation .26 of this chapter.</text> </regulation> <regulation prefix="Regulation" num=".28" heading="Vehicles."> <text>The local department may not include the value of a vehicle in calculating resource eligibility as described in Regulation .25 of this chapter.</text> </regulation> <regulation prefix="Regulation" num=".29" heading="Transfer of Resources."> <paragraph num="A."> <text>At the time of application, the local department shall ask if any household member, or ineligible or disqualified individual whose resources are considered available to the household, transferred resources within the 3-month period immediately preceding the date of application.</text> </paragraph> <paragraph num="B."> <text>A household which has transferred resources for the purpose of qualifying or attempting to qualify for benefits is disqualified from participating in the Program as described in §F of this regulation if the resources are transferred:</text> <paragraph num="(1)"> <text>In the 3-month period before application; or</text> </paragraph> <paragraph num="(2)"> <text>After the household is determined eligible for benefits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Imposition of a Disqualification Period.</text> <paragraph num="(1)"> <text>If the household has an application pending at the time of discovery of the transfer, the local department shall:</text> <paragraph num="(a)"> <text>Send a written notice of denial explaining the reason for and length of the disqualification; and</text> </paragraph> <paragraph num="(b)"> <text>Begin the period of disqualification in the month of application.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the household is participating in the Program at the time of discovery of the transfer, the local department shall:</text> <paragraph num="(a)"> <text>Send a notice of adverse action explaining the reason for and length of the disqualification; and</text> </paragraph> <paragraph num="(b)"> <text>Begin the period of disqualification effective with the allotment that would have been issued after the notice of adverse action period had expired, unless the household requested a fair hearing and continued benefits.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Eligibility for the Program may not be affected by the following exempted transfers:</text> <paragraph num="(1)"> <text>Resources that would not otherwise affect eligibility such as resources consisting of excluded personal property or money that, when added to other non-exempt household resources, totaled less at the time of the transfer than the allowable resource limits;</text> </paragraph> <paragraph num="(2)"> <text>Resources that are sold or traded at, or near, fair market value;</text> </paragraph> <paragraph num="(3)"> <text>Resources which are transferred between members of the same household, including ineligible aliens or disqualified individuals whose resources are being considered available to the household; and</text> </paragraph> <paragraph num="(4)"> <text>Resources that are transferred for reasons other than qualifying or attempting to qualify for benefits.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall base the length of the disqualification period on the amount by which non-exempt transferred resources, when added to other countable resources, exceeds the allowable resource limit.</text> </paragraph> <paragraph num="F."> <text>The following chart shall be used to determine the period of disqualification:</text> </paragraph> <paragraph num="G."> <text>The local department may not count resources of nonhousehold members as available to the household, but shall count resources of excluded members as available to the remaining household members.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".30" heading="Income."> <paragraph num="A."> <text>“Income” means all income from any source excluding only the income types specified in §D of this regulation.</text> </paragraph> <paragraph num="B."> <text>Earned income includes:</text> <paragraph num="(1)"> <text>Wages, salaries, tips, and commissions;</text> </paragraph> <paragraph num="(2)"> <text>Income from self-employment as described in Regulation .39 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Training allowances from recognized government programs; and</text> </paragraph> <paragraph num="(4)"> <text>Payments under Title I of the Domestic Services Act of 1973, such as the Volunteer in Service to America (VISTA) program when the individual was not receiving food supplement or public assistance at the time of entry into the volunteer program.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Unearned income includes:</text> <paragraph num="(1)"> <text>Federally funded assistance payments;</text> </paragraph> <paragraph num="(2)"> <text>State-funded assistance payments;</text> </paragraph> <paragraph num="(3)"> <text>Annuities, pensions, and retirement benefits;</text> </paragraph> <paragraph num="(4)"> <text>Workers' or unemployment compensation;</text> </paragraph> <paragraph num="(5)"> <text>Social Security benefits;</text> </paragraph> <paragraph num="(6)"> <text>Foster care and subsidized guardianship payments only if the household chooses to include the foster care individual in the food supplement household;</text> </paragraph> <paragraph num="(7)"> <text>Net rental property income when no household member is actively engaged in management of the property for 20 hours a week or more;</text> </paragraph> <paragraph num="(8)"> <text>Support or alimony payments;</text> </paragraph> <paragraph num="(9)"> <text>Payments from government programs, dividends, interest except as described in §D(18) of this regulation, royalties, or money payments from any source which is a gain or benefit to the household;</text> </paragraph> <paragraph num="(10)"> <text>Money withdrawn or dividends due to a household from a trust fund;</text> </paragraph> <paragraph num="(11)"> <text>Dividends that the household has the option to use or reinvest unless excluded in §D of this regulation;</text> </paragraph> <paragraph num="(12)"> <text>Amounts of unearned income deducted from a federal or State means-tested public assistance benefit to repay a claim intentionally caused by a household;</text> </paragraph> <paragraph num="(13)"> <text>Earned or unearned income of an individual disqualified from the household as described in Regulation .40B and C of this chapter; and</text> </paragraph> <paragraph num="(14)"> <text>Income of a sponsor and sponsor's spouse as described in Regulation .09-1 of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Excluded income includes:</text> <paragraph num="(1)"> <text>Income diverted at or returned to the source to repay a prior overpayment received from the source except as described in §C(12) of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Child support paid to a TCA recipient that is required to be transferred to the Department's Child Support Enforcement Administration;</text> </paragraph> <paragraph num="(3)"> <text>In-kind contributions which have other than a cash value to the household;</text> </paragraph> <paragraph num="(4)"> <text>Vendor or third-party payments paid directly to a third party and not available as income to the household;</text> </paragraph> <paragraph num="(5)"> <text>Irregular, unanticipated:</text> <paragraph num="(a)"> <text>Earned income not exceeding $30 in any quarter; or</text> </paragraph> <paragraph num="(b)"> <text>Unearned income not exceeding $200 in any 6 month period;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Any loan;</text> </paragraph> <paragraph num="(7)"> <text>Reimbursements for past or future expenses, other than normal living expenses, if they do not exceed actual expenses;</text> </paragraph> <paragraph num="(8)"> <text>Money received and used for the care and maintenance of a third-party beneficiary who is not a household member;</text> </paragraph> <paragraph num="(9)"> <text>Earned income of a member of the household who:</text> <paragraph num="(a)"> <text>Is an elementary or secondary school student;</text> </paragraph> <paragraph num="(b)"> <text>Is younger than 18 years old; and</text> </paragraph> <paragraph num="(c)"> <text>Lives with a natural or adoptive parent or stepparent, or under the parental control of a household member other than a parent;</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>A nonrecurring lump sum payment;</text> </paragraph> <paragraph num="(11)"> <text>Cash donations based on need from one or more private nonprofit charitable organizations;</text> </paragraph> <paragraph num="(12)"> <text>Income specifically excluded by federal law as countable income for Program purposes;</text> </paragraph> <paragraph num="(13)"> <text>Any federally funded energy assistance payment, including HUD utility reimbursements, except for payments provided under Title IV-A of the Social Security Act;</text> </paragraph> <paragraph num="(14)"> <text>Income of an SSI recipient which has been determined necessary for the fulfillment of a plan for achieving self-support (PASS) which has been approved by the Social Security Administration;</text> </paragraph> <paragraph num="(15)"> <text>Public assistance vendor payments provided for emergency or special assistance;</text> </paragraph> <paragraph num="(16)"> <text>Educational assistance as described in Regulation .31 of this chapter;</text> </paragraph> <paragraph num="(17)"> <text>The deduction for self-employment income permitted under Regulation .39 of this chapter;</text> </paragraph> <paragraph num="(18)"> <text>Interest earned on a bank account; and</text> </paragraph> <paragraph num="(19)"> <text>Military combat pay.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".31" heading="Educational Assistance."> <paragraph num="A."> <text>Educational assistance includes grants, scholarships, fellowships, educational loans on which payment is deferred, work study, veterans' benefits, and other opportunities which are awarded to a household member enrolled:</text> <paragraph num="(1)"> <text>At a recognized institution of postsecondary education;</text> </paragraph> <paragraph num="(2)"> <text>At a school for disabled individuals;</text> </paragraph> <paragraph num="(3)"> <text>In a vocational education program;</text> </paragraph> <paragraph num="(4)"> <text>In a vocational or technical school; or</text> </paragraph> <paragraph num="(5)"> <text>In a program that provides for obtaining a secondary school diploma or the equivalent.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may not include educational assistance in calculating a household's eligibility or benefit level.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".32" heading="Earned Income and Self-Employment Deductions."> <paragraph num="A."> <text>Earned Income Deduction. The local department:</text> <paragraph num="(1)"> <text>Shall allow a deduction from income in the amount of 20 percent of any gross earned income; and</text> </paragraph> <paragraph num="(2)"> <text>May not include in the calculation of the earned income deduction any earnings excluded under Regulation .39B of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall allow a deduction from self-employment income as described in Regulation .39B of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".33" heading="Medical Expenses."> <paragraph num="A."> <text>Medical expenses are counted only for individuals who are elderly or disabled as defined in Regulation .02B of this chapter. Medical expenses include:</text> <paragraph num="(1)"> <text>Medical and dental care by a licensed practitioner;</text> </paragraph> <paragraph num="(2)"> <text>Hospitalization or outpatient treatment, including payments by the household for a former member who received care in a hospital or nursing home while a member of the household;</text> </paragraph> <paragraph num="(3)"> <text>Prescription drugs and over-the-counter medication approved by a licensed practitioner;</text> </paragraph> <paragraph num="(4)"> <text>Home medical supplies, sick room supplies, and prescribed equipment;</text> </paragraph> <paragraph num="(5)"> <text>Health and hospitalization insurance premiums for the cost of health care only;</text> </paragraph> <paragraph num="(6)"> <text>Medicare premiums;</text> </paragraph> <paragraph num="(7)"> <text>Cost-sharing or spend down expenses incurred by Medicaid recipients;</text> </paragraph> <paragraph num="(8)"> <text>Dentures, hearing aids, and prosthetics;</text> </paragraph> <paragraph num="(9)"> <text>Costs of seeing eye and hearing aid dogs;</text> </paragraph> <paragraph num="(10)"> <text>Eyeglasses;</text> </paragraph> <paragraph num="(11)"> <text>Reasonable costs of transportation and lodging for medical treatment; and</text> </paragraph> <paragraph num="(12)"> <text>Costs for in-home aide care or attendants.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Except as described in §C of this regulation, the allowable medical expenses are calculated for a monthly cost amount by:</text> <paragraph num="(1)"> <text>Averaging a one-time expense over the remaining months of the certification period;</text> </paragraph> <paragraph num="(2)"> <text>Allowing the one-time expense for 1 month; or</text> </paragraph> <paragraph num="(3)"> <text>Allowing a known continuing expense in each month of the certification period.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For households certified for 24 months that have a one-time medical expense incurred during the first 12 months, the local department shall give the household the option of:</text> <paragraph num="(1)"> <text>Deducting the expense for 1 month;</text> </paragraph> <paragraph num="(2)"> <text>Averaging the expense over the remainder of the first 12 months of the certification period; or</text> </paragraph> <paragraph num="(3)"> <text>Averaging the expense over the remaining months of the certification period.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".34" heading="Dependent Care Expenses."> <text>The local department shall allow payments for the actual cost for the care of children or other dependents when necessary for a household member to:</text> <paragraph num="A."> <text>Seek, accept, or continue employment;</text> </paragraph> <paragraph num="B."> <text>Comply with the employment and training requirements as described in Regulation .21 of this chapter; or</text> </paragraph> <paragraph num="C."> <text>Attend training or pursue education that is preparatory to employment.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".35" heading="Child Support Deduction."> <paragraph num="A."> <text>A household member who has verification of having made legally obligated child support payments to or for an individual living outside the household is allowed a deduction.</text> </paragraph> <paragraph num="B."> <text>To be entitled to the deduction, the household member shall:</text> <paragraph num="(1)"> <text>Have a legal obligation to pay; and</text> </paragraph> <paragraph num="(2)"> <text>Make payments.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The child support deduction includes:</text> <paragraph num="(1)"> <text>Anticipated payments that the household member will pay during the certification period;</text> </paragraph> <paragraph num="(2)"> <text>Third-party payments by the household on behalf of the nonhousehold member in accordance with a support order;</text> </paragraph> <paragraph num="(3)"> <text>Legally obligated payments by the household to obtain health insurance for the child; and</text> </paragraph> <paragraph num="(4)"> <text>Arrearages if the payments are anticipated to continue during the certification period.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Alimony payments to or for a nonhousehold member may not be included as a child support deduction.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".36" heading="Homeless Shelter Allowance."> <paragraph num="A."> <text>The local department shall allow a deduction in the amount set forth in Schedule L in Regulation .45 of this chapter for a household which:</text> <paragraph num="(1)"> <text>Is homeless; and</text> </paragraph> <paragraph num="(2)"> <text>Incurs shelter costs.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A household receiving the homeless shelter allowance may not also receive a deduction for shelter costs.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".37" heading="Shelter Costs."> <paragraph num="A."> <text>Shelter costs are limited to the following:</text> <paragraph num="(1)"> <text>Continuing charges for the shelter occupied by the household, which include rent or mortgage, condominium fees, association fees, or other continuing charges leading to or resulting from the ownership of the shelter, including interest paid on a mortgage;</text> </paragraph> <paragraph num="(2)"> <text>Property taxes;</text> </paragraph> <paragraph num="(3)"> <text>State and local assessments;</text> </paragraph> <paragraph num="(4)"> <text>Premiums for insurance on the structure itself, but not the separate cost for insuring furniture or personal belongings; and</text> </paragraph> <paragraph num="(5)"> <text>Utility costs, which include:</text> <paragraph num="(a)"> <text>Heating,</text> </paragraph> <paragraph num="(b)"> <text>Cooling,</text> </paragraph> <paragraph num="(c)"> <text>Cooking fuel,</text> </paragraph> <paragraph num="(d)"> <text>Electricity,</text> </paragraph> <paragraph num="(e)"> <text>Water and sewerage charges,</text> </paragraph> <paragraph num="(f)"> <text>Garbage and trash collection fees,</text> </paragraph> <paragraph num="(g)"> <text>Telephone allowance as described Schedule I in Regulation .45 of this chapter,</text> </paragraph> <paragraph num="(h)"> <text>Fees charged by a utility provider for initial installation of a utility, and</text> </paragraph> <paragraph num="(i)"> <text>Well and septic tank system installation and maintenance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may not include as shelter costs:</text> <paragraph num="(1)"> <text>The amount paid for a security deposit; or</text> </paragraph> <paragraph num="(2)"> <text>Any amount considered as payment for meals.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Allowing Shelter Costs for a Home Temporarily Unoccupied.</text> <paragraph num="(1)"> <text>The local department shall allow shelter costs for a home if temporarily not occupied by the household because of:</text> <paragraph num="(a)"> <text>Illness;</text> </paragraph> <paragraph num="(b)"> <text>Employment or training away from home; or</text> </paragraph> <paragraph num="(c)"> <text>Abandonment caused by a natural disaster or casualty loss.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>To include the costs of a home vacated by the household:</text> <paragraph num="(a)"> <text>The household must intend to return to the home;</text> </paragraph> <paragraph num="(b)"> <text>The current occupants of the home, if any, may not be claiming the shelter costs for Program purposes; and</text> </paragraph> <paragraph num="(c)"> <text>The home may not be rented during the absence of the household.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall allow charges for repair of a home that was substantially damaged or destroyed due to a natural disaster such as a fire or flood but may not include charges for repair of the home that have been or will be reimbursed by private or public relief agencies, insurance companies, or another source.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".38" heading="Utility Expenses."> <paragraph num="A."> <text>Utilities are limited to the expenses described in Regulation .37A(5) of this chapter.</text> </paragraph> <paragraph num="B."> <text>Utility Allowances.</text> <paragraph num="(1)"> <text>Utility costs included in the utility allowances are listed in Regulation .37A(5) of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Except as described in §§C and D of this regulation, an eligible household shall use one of two utility allowances as described in §B(3) and (4) of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>Standard Utility Allowance (SUA). An SUA as described in Schedule G of Regulation .45 of this chapter shall be used by a household that:</text> <paragraph num="(a)"> <text>Is billed for heating or for the operation of an air conditioning system or room air conditioner separately from the rent or mortgage payment;</text> </paragraph> <paragraph num="(b)"> <text>Resides in public or private rental housing and:</text> <paragraph num="(i)"> <text>Is billed by the landlord for actual costs of heating or cooling as determined by individual metering;</text> </paragraph> <paragraph num="(ii)"> <text>Is charged a flat rate for heating or cooling costs separately from the rent;</text> </paragraph> <paragraph num="(iii)"> <text>Is charged for excess usage of heating or cooling costs separately from the rent; or</text> </paragraph> <paragraph num="(iv)"> <text>Can prove that it actually pays utility bills of the type described in §B(3)(a) and (b)(i)—(iii) of this regulation that are in someone else's name; or</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Receives direct or indirect assistance under the Low Income Home Energy Assistance Act of 1981.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Limited Utility Allowance (LUA). An LUA as described in Schedule H of Regulation .45 of this chapter shall be used by a household that:</text> <paragraph num="(a)"> <text>Is billed for two or more utilities as described in Regulation .37A(5) of this chapter separately from the rent or mortgage, but not for heat or cooling as described in §B(3) of this regulation; or</text> </paragraph> <paragraph num="(b)"> <text>Resides in public or private rental housing and:</text> <paragraph num="(i)"> <text>Is billed by the landlord for actual usage of the utilities that do not include heat or cooling as determined by individual metering;</text> </paragraph> <paragraph num="(ii)"> <text>Is charged a flat rate or for excess usage of utilities that do not include heat or cooling separately from the rent;</text> </paragraph> <paragraph num="(iii)"> <text>Is charged for excess usage of utilities that do not include heat or cooling separately from the rent; or</text> </paragraph> <paragraph num="(iv)"> <text>Can prove that it actually pays utility bills of the type described in §B(4)(a) and (b)(i)—(iii) of this regulation that are in someone else's name.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>A household that lives with and shares utilities with other individuals or households is entitled to the SUA or LUA as described in §B(3) and (4) of this regulation.</text> </paragraph> <paragraph num="(6)"> <text>A household that shares utilities between ineligible and eligible household members is entitled to the SUA or LUA as described in §B(3) and (4) of this regulation.</text> </paragraph> <paragraph num="(7)"> <text>Except as described in §B(3)(c) of this regulation, if the cost of a principal heating or cooling source is included in the rent or mortgage payment, the household may be eligible only for the LUA regardless of whether the household uses and pays for supplemental heating equipment.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A household that incurs a separate telephone expense but is not entitled to claim a utility allowance shall use the mandatory telephone allowances in Schedule I in Regulation .45 of this chapter even if the actual expense is higher.</text> </paragraph> <paragraph num="D."> <text>A household that incurs the cost of only one utility is eligible for the actual cost of the utility. The household shall verify the:</text> <paragraph num="(1)"> <text>Cost of utility that is separate from any payment for rent or mortgage, including monthly charges by landlords for actual utility usage as determined by individual metering; and</text> </paragraph> <paragraph num="(2)"> <text>Number of households that share the cost.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Energy Assistance.</text> <paragraph num="(1)"> <text>The local department shall calculate if a household that receives indirect or vendor energy assistance from nonfederal funds is eligible for the SUA by:</text> <paragraph num="(a)"> <text>Prorating the assistance over the season for which the payment is intended to cover, and determining if the household has incurred out-of-pocket heating expenses over the prorated amount in any month in the certification period;</text> </paragraph> <paragraph num="(b)"> <text>Computing the proration by dividing the assistance amount by 5, which is the number of months, November 1—March 31, in the heating season; and</text> </paragraph> <paragraph num="(c)"> <text>Determining if the household meets the out-of-pocket costs and the conditions of §E(1)(a) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a household receives energy assistance that is authorized by federal law and administered by the Department's Maryland Energy Assistance Program (MEAP), to determine the household's eligibility for the SUA, the local department:</text> <paragraph num="(a)"> <text>Need not prorate the MEAP assistance to determine out-of-pocket costs; and</text> </paragraph> <paragraph num="(b)"> <text>Shall deem the full amount of the MEAP payment as an out-of-pocket expense.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A household shall report the receipt of all income, including indirect vendor payments, as the time of certification and recertification.</text> </paragraph> <paragraph num="(4)"> <text>An expense covered by an excluded vendor payment is not deductible except for an energy assistance vendor payment administered by MEAP.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".39" heading="Self-Employment Income."> <paragraph num="A."> <text>Calculation. The local department shall:</text> <paragraph num="(1)"> <text>Annualize self-employment income that represents a household's annual income even if the income is received within a short period of time or the household receives income from another source;</text> </paragraph> <paragraph num="(2)"> <text>Calculate self-employment income based on anticipated earnings if the averaged annualized amount does not reflect the household's actual circumstance because the household has experienced a substantial increase or decrease in business;</text> </paragraph> <paragraph num="(3)"> <text>Average self-employment income that is meant to meet the household's needs for only a part of the year over the period of time the income is intended to cover; or</text> </paragraph> <paragraph num="(4)"> <text>Average the income of a business that has been in existence for less than a year over the period of time the business has been in operation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Deduction. The local department shall allow a deduction of 30 percent of the gross receipts of self-employment income as the cost of producing income, with the exception of the self-employment of farmers as described in §C of this regulation.</text> </paragraph> <paragraph num="C."> <text>Self-Employed Farmers.</text> <paragraph num="(1)"> <text>If the cost of producing self-employment income exceeds the income derived from a self-employment farming enterprise, the losses shall be offset against any other countable income.</text> </paragraph> <paragraph num="(2)"> <text>To be considered a self-employed farmer, the farmer shall receive or anticipate receiving annual gross proceeds of $1,000 or more from the farming enterprise.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".40" heading="Income and Resources of an Ineligible Household Member."> <paragraph num="A."> <text>The local department shall count the countable income and resources of an individual who resides with the household but has been excluded from the household because the individual is:</text> <paragraph num="(1)"> <text>An ineligible immigrant as described in Regulation .04B(1) of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Without a Social Security number and has not applied for one as described in Regulation .11 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>An able-bodied adult without dependents as described in Regulation .04B(4) of this chapter; or</text> </paragraph> <paragraph num="(4)"> <text>Disqualified from the Program as described in Regulation .04B(2)(b)—(d) of this chapter after receiving notice.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall count the entire amount of countable income and resources of the ineligible individual excluded from the household as described in §A(4) of this regulation when calculating the total countable income and resources for the household.</text> </paragraph> <paragraph num="C."> <text>Prorated Share.</text> <paragraph num="(1)"> <text>The local department shall count the entire countable resources and the prorated share of the income of the ineligible individual in §A(1)—(3) of this regulation when calculating the total countable income and resources of the household.</text> </paragraph> <paragraph num="(2)"> <text>The prorated share is calculated by subtracting the allowable exclusions and dividing the ineligible individual's remaining income evenly among household members, including the ineligible individual.</text> </paragraph> <paragraph num="(3)"> <text>The prorated share is added to each member's countable income.</text> </paragraph> <paragraph num="(4)"> <text>The prorated deduction is calculated as follows:</text> <paragraph num="(a)"> <text>The 20 percent earned income deduction is applied to the prorated share of the excluded individual's earned income;</text> </paragraph> <paragraph num="(b)"> <text>The share of the household's allowable shelter and dependent care expenses that are paid by or billed to the excluded individual is divided evenly among household members; and</text> </paragraph> <paragraph num="(c)"> <text>The amount of each member's share is counted toward the shelter and dependent care expenses of the household.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The local department may not count the ineligible individual when determining:</text> <paragraph num="(a)"> <text>Household size for the benefit level;</text> </paragraph> <paragraph num="(b)"> <text>Household size for the income eligibility standard; or</text> </paragraph> <paragraph num="(c)"> <text>Resource eligibility limit.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Treatment of Income and Resources of Nonhousehold Members.</text> <paragraph num="(1)"> <text>The local department may not count the income and resources of an individual who resides with the household as available to the household if the individual is:</text> <paragraph num="(a)"> <text>An ineligible student as described in Regulation .10 of this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>A nonhousehold member as described in Regulation .03D of this chapter.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Cash payments from the nonhousehold member to the household are considered income to the household.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".41" heading="Failure to Comply with Another Assistance Program's Requirements."> <paragraph num="A."> <text>The local department may not increase a household's allotment during the period the household's benefits received under another means-tested federal, State, or local public assistance program have been reduced, suspended, or terminated due to the household's failure to comply with a requirement of the program that imposed the benefit decrease.</text> </paragraph> <paragraph num="B."> <text>The local department shall adjust Program benefits when:</text> <paragraph num="(1)"> <text>Eligible members are added to the FSP household, regardless of any prohibition from receiving benefits for the additional member under another federal, State, or local public assistance means-tested program; or</text> </paragraph> <paragraph num="(2)"> <text>Changes are reported that are not related to a penalty imposed by another federal, State, or local means-tested public assistance program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".42" heading="Income Eligibility Standards."> <paragraph num="A."> <text>A household that includes an elderly or disabled member shall meet the net income eligibility standards for the Program in Schedule B of Regulation .45 of this chapter.</text> </paragraph> <paragraph num="B."> <text>A household that does not include an elderly or disabled member shall meet both the gross and net income eligibility standards for the Program in Schedules A and B of Regulation .45 of this chapter.</text> </paragraph> <paragraph num="C."> <text>Categorically eligible PA or SSI households, as defined in Regulation .12 of this chapter, are not subject to income eligibility standards.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".43" heading="Calculation of Household Net Monthly Income."> <text>The local department shall compute net monthly income in the following manner:</text> <paragraph num="A."> <text>Compute gross monthly income;</text> </paragraph> <paragraph num="B."> <text>Subtract from the gross self-employment income the amount allowed by Regulation .39B and C of this chapter;</text> </paragraph> <paragraph num="C."> <text>Subtract an earned income deduction of 20 percent of gross monthly earned income;</text> </paragraph> <paragraph num="D."> <text>Subtract a standard deduction in the amount stated in Schedule E of Regulation .45 of this chapter;</text> </paragraph> <paragraph num="E."> <text>Subtract that portion of medical expenses as defined in Regulation .33 of this chapter in excess of $35 per month incurred by a household member who is elderly or disabled as described in Regulation .02B of this chapter;</text> </paragraph> <paragraph num="F."> <text>Subtract payments for the actual cost paid by the household to someone outside the household for the care of a child or other dependent as described in Regulation .34 of this chapter;</text> </paragraph> <paragraph num="G."> <text>Subtract payments for child support for an individual living outside the home as set forth in Regulation .35 of this chapter;</text> </paragraph> <paragraph num="H."> <text>Subtract a homeless shelter allowance as described in Regulation .36 of this chapter for homeless households in the amount stated in Schedule J in Regulation .45 of this chapter; and</text> </paragraph> <paragraph num="I."> <text>Subtract any excess shelter cost as follows:</text> <paragraph num="(1)"> <text>Excess shelter cost is calculated as the amount of the shelter cost, as described in Regulation .37 of this chapter, which exceeds 50 percent of the amount of income remaining after the deductions in §§A—H of this regulation are allowed,</text> </paragraph> <paragraph num="(2)"> <text>Subtract the excess shelter cost not to exceed the maximum in Schedule F of Regulation .45 of this chapter, and</text> </paragraph> <paragraph num="(3)"> <text>If the household contains an elderly or disabled member as described in Regulation .02B of this chapter, the total amount of the excess shelter cost is subtracted.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".44" heading="Calculation of the Allotment."> <paragraph num="A."> <text>The household's monthly allotment shall equal the thrifty food plan for the household's size reduced by 30 percent of the household's net monthly income as calculated in Regulation .43 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Calculation. The local department shall:</text> <paragraph num="(1)"> <text>Round up the product of 30 percent times the household's net income to the next whole dollar if it ends in 1 through 99 cents; and</text> </paragraph> <paragraph num="(2)"> <text>Round up to $2, $4, or $6, respectively, if an allotment of $1, $3, or $5 results.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Prorating Benefits.</text> <paragraph num="(1)"> <text>The local department shall prorate benefits for an initial month from the day the calculation is required to begin according to Regulation .14I or .18B and C of this chapter, to the end of the month.</text> </paragraph> <paragraph num="(2)"> <text>A household applying on the 31st of a month shall be treated as though it applied on the 30th of the month.</text> </paragraph> <paragraph num="(3)"> <text>The following formula may be used to calculate the initial monthly allotment:</text> </paragraph> <paragraph num="(4)"> <text>If the calculation of the initial monthly allotment yields an allotment of less than $10 for the household, a benefit may not be issued for the initial month.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Except during an initial month, all eligible one and two member households shall receive a minimum monthly allotment of $16, and all eligible households with three or more members that are entitled to $1, $3, or $5 allotments shall receive allotments of $2, $4, or $6, respectively.</text> </paragraph> <paragraph num="E."> <text>Other than households described in §F of this regulation, an eligible household with three or more members, which is not entitled to benefits except for the proration requirements of §C of this regulation and the provision precluding issuance of less than $10 in an initial month in accordance with §D of this regulation, the local department shall deny the household's application because its net income exceeds the level at which benefits are issued.</text> </paragraph> <paragraph num="F."> <text>A household that files a joint public assistance-FSP application and is categorically eligible in accordance with Regulation .12 of this chapter after being denied non-PA benefits shall have its benefits for the initial month prorated from the date from which the public assistance is payable or the date of the original FSP application, whichever is later.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".45" heading="Schedules for Income and Deductions."> <text>Schedules for income and deductions effective October 1, 2009, as established or approved by the United States Department of Agriculture Food and Nutrition Service, are as follows:</text> <text>Household Size A. Gross MonthlyIncome (130% of poverty) B. Net Monthly Income (100% of poverty) C. Elderly and Disabled SeparateHousehold (165% of poverty) D. Maximum Allotment / Thrifty Food Plan 1 $1,174 $ 903 $1,490 $ 200 2 1,579 1,215 2,004 367 3 1,984 1,526 2,518 526 4 2,389 1,838 3,032 668 5 2,794 2,150 3,547 793 6 3,200 2,461 4,061 952 7 3,605 2,773 4,575 1,052 8 4,010 3,085 5,089 1,202 Each Additional Member +406 +312 +515 +150</text> <paragraph num="E."> <text>The standard deduction is:</text> <paragraph num="(1)"> <text>$141 for households of three or fewer individuals;</text> </paragraph> <paragraph num="(2)"> <text>$153 for households of four individuals;</text> </paragraph> <paragraph num="(3)"> <text>$179 or households of five individuals; or</text> </paragraph> <paragraph num="(4)"> <text>$205 or households of six or more individuals.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The excess shelter deduction is up to $459;</text> </paragraph> <paragraph num="G."> <text>The standard utility allowance (SUA) is $414;</text> </paragraph> <paragraph num="H."> <text>The limited utility allowance (LUA) is $250;</text> </paragraph> <paragraph num="I."> <text>The mandatory telephone allowance is $37; and</text> </paragraph> <paragraph num="J."> <text>The homeless shelter deduction is $143.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".46" heading="Certification Actions and Certification Period Length."> <paragraph num="A."> <text>Certification Period.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Certify an eligible household for a definite period of time; and</text> </paragraph> <paragraph num="(b)"> <text>Assign the longest certification period possible, based on the household's circumstances.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The first month of the certification period is the first month for which the household is eligible to participate.</text> </paragraph> <paragraph num="(3)"> <text>A certification period:</text> <paragraph num="(a)"> <text>May not exceed 12 months except as described in §A(3)(d) of this regulation;</text> </paragraph> <paragraph num="(b)"> <text>Shall be 4 months or more for:</text> <paragraph num="(i)"> <text>Homeless households; and</text> </paragraph> <paragraph num="(ii)"> <text>Migrant and seasonal farm worker households;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>May not exceed 6 months unless the local department has contact with the household every 6 months and receives a report of changes in circumstances; and</text> </paragraph> <paragraph num="(d)"> <text>May be up to 24 months if:</text> <paragraph num="(i)"> <text>All adult household members are elderly or disabled as described in Regulation .02B of this chapter and have no earned income; and</text> </paragraph> <paragraph num="(ii)"> <text>The local department has at least one contact with the certified household every 12 months.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local department may assign 1-month or 2-month certification periods when it appears likely that the household will become ineligible in the near future.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall issue a notice of eligibility to an eligible household, as described in Regulation .16A of this chapter.</text> </paragraph> <paragraph num="C."> <text>The local department shall arrange for issuance of an EBT card to an eligible household.</text> </paragraph> <paragraph num="D."> <text>Shortening a Certification Period. The local department may not:</text> <paragraph num="(1)"> <text>End a household's certification period earlier than its assigned termination date, unless:</text> <paragraph num="(a)"> <text>The local department receives information that the household has become ineligible;</text> </paragraph> <paragraph num="(b)"> <text>The household has not complied with the requirements of Regulation .49G of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>The household receives transitional benefits as described in Regulation .49H of this chapter; or</text> </paragraph> <paragraph num="(d)"> <text>The household applies for and is approved for another program and the certification period is shortened to align the eligibility periods of all programs; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Use the notice of expiration as described in Regulation .52C of this chapter to shorten a certification period.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Shortening a Certification Period. The local department may not:</text> <paragraph num="(1)"> <text>End a household’s certification period earlier than its assigned termination date, unless:</text> <paragraph num="(a)"> <text>The local department receives information that the household has become ineligible; or</text> </paragraph> <paragraph num="(b)"> <text>The household has not complied with the requirements of Regulation 49G of this chapter,</text> </paragraph> <paragraph num="(c)"> <text>The household becomes subject to simplified reporting requirements as described in Regulation .47B of this chapter during an established certification period with more than 6 months remaining;</text> </paragraph> <paragraph num="(d)"> <text>The household receives transitional benefits as described in Regulation .49H of this chapter; or</text> </paragraph> <paragraph num="(e)"> <text>The household applies for and is approved for another program and the certification period is shortened to align the eligibility periods of all programs; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Use the notice of expiration as described in Regulation .52C of this chapter to shorten a certification period.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Lengthening a Certification Period.</text> <paragraph num="(1)"> <text>Except as described in §F(3) of this regulation, the local department may lengthen a household's certification period once it is established, as long as the total months of the certification period do not exceed:</text> <paragraph num="(a)"> <text>24 months for a household in which all adult members are elderly or disabled as described in Regulation .02B of this chapter and who have no earned income; or</text> </paragraph> <paragraph num="(b)"> <text>12 months for any other household.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall advise the household with a notice of eligibility as described in Regulation .16 of this chapter if the local department lengthens the certification period.</text> </paragraph> <paragraph num="(3)"> <text>The local department may extend the household's certification period to the end of a transitional benefit period established in accordance with Regulation .49H of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".47" heading="Changes in Household Circumstances."> <paragraph num="A."> <text>Except as described in §C of this regulation, a household is required to report only when the household's total gross monthly income exceeds 130 percent of the federal poverty rate as described in Regulation .45, Schedule A, of this chapter for the household size at certification.</text> </paragraph> <paragraph num="B."> <text>The local department shall act on any change reported to the local department by:</text> <paragraph num="(1)"> <text>The household by way of a personal visit, by telephone, in writing, through SAIL, or by facsimile or other electronic device;</text> </paragraph> <paragraph num="(2)"> <text>An individual in the community;</text> </paragraph> <paragraph num="(3)"> <text>Another State agency such as a quality control or an investigative unit;</text> </paragraph> <paragraph num="(4)"> <text>An electronic match; or</text> </paragraph> <paragraph num="(5)"> <text>An out-of-State agency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An individual subject to the work requirements as described in Regulation .23 of this chapter shall report a reduction of work hours below 20 hours per week.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".48" heading="Reporting Time Limits."> <paragraph num="A."> <text>Households shall report a required change not later than 10 days after the end of the calendar month in which the change occurred.</text> </paragraph> <paragraph num="B."> <text>The household shall report any change listed in Regulation .47 of this chapter that occurs after the interview but before the date of the notice of eligibility, within 10 days of the date of the notice.</text> </paragraph> <paragraph num="C."> <text>PA households that report changes in circumstances on a PA change form are considered to have reported the change for food stamp purposes.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".49" heading="Local Department Action on Changes."> <paragraph num="A."> <text>When a household circumstance change is reported, the local department shall:</text> <paragraph num="(1)"> <text>Document in the case file the change and the date the change is reported to the local department;</text> </paragraph> <paragraph num="(2)"> <text>Act on the change as described in §§C—F of this regulation if the new circumstance is expected to continue at least 1 month beyond the month in which the change is reported;</text> </paragraph> <paragraph num="(3)"> <text>Notify the household in writing of receipt of the change report and any resulting adjustments to the allotment;</text> </paragraph> <paragraph num="(4)"> <text>Notify the household of any additional verification requirements resulting from the change;</text> </paragraph> <paragraph num="(5)"> <text>Notify the household whenever changes in the PA grant will affect the allotment or certification period; and</text> </paragraph> <paragraph num="(6)"> <text>Provide another change report form.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Increase in Benefits.</text> <paragraph num="(1)"> <text>If the change is an addition of a new member who is not a member of another certified household, or a reduction by $50 or more in the household's gross monthly income, the local department shall issue:</text> <paragraph num="(a)"> <text>Any increased benefits not later than the first allotment issued 10 days after the date the change was reported to the local department; or</text> </paragraph> <paragraph num="(b)"> <text>A supplemental authorization for the amount of increase for that month if the report date is too late for the local department to effect an increase in the regular allotment in the month following the report.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Increased benefits due a household resulting from a reported change other than those specified in §B(1) of this regulation are effective not later than the first allotment issued 10 days after the date the change was reported.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Verification of Changes.</text> <paragraph num="(1)"> <text>The local department shall obtain required verification before taking action on a change which increases benefits.</text> </paragraph> <paragraph num="(2)"> <text>The household is allowed 10 days from the date the change is reported to provide verification.</text> </paragraph> <paragraph num="(3)"> <text>If the household:</text> <paragraph num="(a)"> <text>Provides verification within 10 days from the date the change is reported, the time frame for taking action as described in §B of this regulation begins on the date the change is reported; or</text> </paragraph> <paragraph num="(b)"> <text>Fails to provide verification within 10 days from the date the change is reported, the time frame for taking action as described in §B of this regulation begins on the date the verification is provided.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall terminate benefits following the issuance of a notice of adverse action if the household refuses to cooperate in providing verification of the change.</text> </paragraph> <paragraph num="E."> <text>If the local department fails to issue the increased benefits within the time limits provided in §§B and C of this regulation, it shall restore the benefits lost to the household.</text> </paragraph> <paragraph num="F."> <text>Decreases in Benefits. If the household's benefit level decreases or the household becomes ineligible as a result of a reported change, the local department shall:</text> <paragraph num="(1)"> <text>Issue a notice of adverse action within 10 days of the date the change was reported;</text> </paragraph> <paragraph num="(2)"> <text>Make the decrease or termination effective not later than the regular allotment for the month following the month in which the notice period expired, unless the household requested a fair hearing and continuation of benefits; and</text> </paragraph> <paragraph num="(3)"> <text>Obtain required verification before recertification.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Unclear Information.</text> <paragraph num="(1)"> <text>When the local department receives information about a change in a household's circumstances during the certification period and cannot readily determine the effect of the change on the household's benefit amount, the local department shall issue a written request for contact that:</text> <paragraph num="(a)"> <text>Clearly advises the household of the verification it must provide or the action it must take to clarify its circumstances;</text> </paragraph> <paragraph num="(b)"> <text>Provides the household with at least 10 days to respond and to clarify its circumstances; and</text> </paragraph> <paragraph num="(c)"> <text>States the consequences if the household fails to respond to the request for contact.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall issue a notice of adverse action as described in Regulation .51 of this chapter if the household:</text> <paragraph num="(a)"> <text>Does not respond to the request for contact; or</text> </paragraph> <paragraph num="(b)"> <text>Responds to the request for contact and refuses to provide sufficient information to clarify its circumstances.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the household responds to the request for contact and provides sufficient information, the local department shall act on any change as described in §§A—F of this regulation.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Transitional FSP Benefits.</text> <paragraph num="(1)"> <text>Except as described in §H(4) and (5) of this regulation, after the termination of a Temporary Cash Assistance (TCA) benefit the local department shall provide transitional FSP benefits for 5 months after the date on which the TCA benefit was terminated.</text> </paragraph> <paragraph num="(2)"> <text>Amount of the Benefit. During the transitional benefit period, a household shall receive an amount of Program benefits equal to the allotment received in the month immediately before the date on which the TCA benefit was terminated, adjusted for the change in household income as a result of the loss of the TCA benefit.</text> </paragraph> <paragraph num="(3)"> <text>Continued Eligibility after the Transitional Benefit Period.</text> <paragraph num="(a)"> <text>To continue to receive Program benefits beyond the transitional benefit period the household shall cooperate in a recertification of eligibility as described in Regulation .52 of this chapter.</text> </paragraph> <paragraph num="(b)"> <text>The local department may initiate a new certification period for the household receiving transitional benefits regardless of whether the prior certification period has expired.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A household may not receive transitional benefits as described in §H(1) and (2) of this regulation if the household:</text> <paragraph num="(a)"> <text>Did not receive a TCA benefit for at least 1 month prior to the month in which the TCA benefit ended; or</text> </paragraph> <paragraph num="(b)"> <text>Lost TCA or Program eligibility because of:</text> <paragraph num="(i)"> <text>Failure to comply with a TCA eligibility requirement, as described in COMAR 07.03.03.19;</text> </paragraph> <paragraph num="(ii)"> <text>Failure to comply with work requirements as described in Regulations .21—.24 of this chapter;</text> </paragraph> <paragraph num="(iii)"> <text>Disqualification for an intentional program violation as described in Regulation .56 of this chapter;</text> </paragraph> <paragraph num="(iv)"> <text>Status as an individual fleeing to avoid prosecution, custody, or confinement after conviction for a crime, or attempt to commit a crime, that is a felony, for the period the individual is fleeing;</text> </paragraph> <paragraph num="(v)"> <text>Ineligible immigrant status as described in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(vi)"> <text>A transfer of assets as described in Regulation .29 of this chapter; or</text> </paragraph> <paragraph num="(vii)"> <text>The household's move out of the State.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Application for Recertification.</text> <paragraph num="(a)"> <text>During the transitional benefit period the household may apply for recertification at any time.</text> </paragraph> <paragraph num="(b)"> <text>If a household applies for recertification as described in §H(5)(a) of this regulation, the local department shall determine benefits for subsequent months without regard to §H of this regulation.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The transitional benefit period shall end if:</text> <paragraph num="(a)"> <text>A household member applies for Program benefits in another household during the transitional benefit period; or</text> </paragraph> <paragraph num="(b)"> <text>The household reapplies for and is found eligible for TCA during the transitional benefit period.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".50" heading="Failure to Report."> <paragraph num="A."> <text>If the local department discovers during the certification period that the household failed to report a required change, and, as a result the household received benefits for which it was not entitled, the local department shall reduce or terminate the allotment after sending the notice of adverse action.</text> </paragraph> <paragraph num="B."> <text>The local department shall establish a claim against the household if the household received benefits to which it was not entitled as specified in Regulation .54 of this chapter.</text> </paragraph> <paragraph num="C."> <text>The local department may not establish a claim against a household for not reporting a change not required to be reported.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".51" heading="Adverse Action."> <paragraph num="A."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this regulation, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms Defined.</text> <paragraph num="(a)"> <text>“Timely” means that the notice is sent at least 10 calendar days before the action is taken.</text> </paragraph> <paragraph num="(b)"> <text>“Adequate” means that the notice includes:</text> <paragraph num="(i)"> <text>The action to be taken;</text> </paragraph> <paragraph num="(ii)"> <text>The reason for the action;</text> </paragraph> <paragraph num="(iii)"> <text>A notice of the household's right to and the method for requesting a fair hearing; and</text> </paragraph> <paragraph num="(iv)"> <text>The availability of any free legal services.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Timely and Adequate Notice.</text> <paragraph num="(1)"> <text>Before taking any action to reduce or terminate a household's benefits within the certification period, the local department shall give timely and adequate notice.</text> </paragraph> <paragraph num="(2)"> <text>The local department may send an adequate notice not later than the date the household receives or would have received its allotment if the:</text> <paragraph num="(a)"> <text>Household reports in writing information which results in reduction or termination of benefits; and</text> </paragraph> <paragraph num="(b)"> <text>Local department can determine the household's allotment or ineligibility solely upon the household's written information.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>When an EBT system error occurs during the redemption process which results in an out-of-balance settlement condition, the Department shall send adequate notice not later than the date of the action to adjust the account.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Request for a Fair Hearing and Continuation of Benefits.</text> <paragraph num="(1)"> <text>If the household requests a fair hearing within 10 days of the notice of intended action as described in §B of this regulation and does not specifically waive continuation of benefits, the local department:</text> <paragraph num="(a)"> <text>May not take the proposed adverse action; and</text> </paragraph> <paragraph num="(b)"> <text>Shall continue the allotment at the same level pending the hearing decision but not beyond the end of the certification period.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A fair hearing request is effective if it is received in the local department as specified in COMAR 07.01.04.03F.</text> </paragraph> <paragraph num="(3)"> <text>EBT Adjustments. If there are no benefits or insufficient benefits remaining in the household's account, the Department shall make the adjustment from only the next month's benefits regardless of whether this satisfies the full adjustment amount.</text> </paragraph> </paragraph> <paragraph num="D."> <text>An individual notice of adverse action may not be provided to a household when:</text> <paragraph num="(1)"> <text>The Department initiates a mass change that affects the entire Program caseload or a significant portion of the caseload;</text> </paragraph> <paragraph num="(2)"> <text>The local department determines that all members of a household have died;</text> </paragraph> <paragraph num="(3)"> <text>The local department determines that the household has moved from the local department area;</text> </paragraph> <paragraph num="(4)"> <text>The benefit returns to its original level when restoration of lost benefits has been completed and the household was previously notified in writing of the date the increased allotment would end;</text> </paragraph> <paragraph num="(5)"> <text>The household was notified at certification that its benefits would vary from month to month;</text> </paragraph> <paragraph num="(6)"> <text>The household made a joint PA-FSP application and has been receiving Program benefits, and was notified at certification that Program benefits would be reduced upon approval of the PA application;</text> </paragraph> <paragraph num="(7)"> <text>A household member is disqualified for intentional program violation, or the benefits of the remaining household members are reduced or terminated;</text> </paragraph> <paragraph num="(8)"> <text>A household certified on an expedited basis fails to provide postponed verification after the local department provided written notice that verification was necessary for benefits to continue beyond the month of application;</text> </paragraph> <paragraph num="(9)"> <text>The local department converts an allotment from cash and Program benefit repayment to allotment reduction as a result of the household's failure to make agreed upon payments as specified in Regulation .55 of this chapter;</text> </paragraph> <paragraph num="(10)"> <text>The local department terminates the eligibility of a resident of a drug or alcoholic treatment center or group living arrangement because the facility either lost its certification from the State or had its status as an authorized representative food retailer suspended by the United States Department of Agriculture, Food and Nutrition Service; or</text> </paragraph> <paragraph num="(11)"> <text>The household voluntarily requests, in writing or in the presence of a caseworker, that its participation be terminated.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".52" heading="Recertification."> <paragraph num="A."> <text>A household may not participate beyond the expiration of the assigned certification period as described in Regulation .46 of this chapter without a determination of eligibility for a new period.</text> </paragraph> <paragraph num="B."> <text>The local department shall provide the household with a notice of expiration of its certification period at least 1 day before the last month of the household's certification period but not earlier than the next to last month of the certification period except that:</text> <paragraph num="(1)"> <text>A household certified for 2 months or less shall be provided the notice of expiration at the time of certification; and</text> </paragraph> <paragraph num="(2)"> <text>The local department need not send a separate notice of expiration to a PA household if its Program recertification coincides with its PA redetermination.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The notice of expiration shall include the:</text> <paragraph num="(1)"> <text>Date the current certification period ends;</text> </paragraph> <paragraph num="(2)"> <text>Date by which the household shall file an application in order to receive uninterrupted benefits;</text> </paragraph> <paragraph num="(3)"> <text>Household's right to file an application and the right to file the application by mail or through an authorized representative;</text> </paragraph> <paragraph num="(4)"> <text>Telephone number and address of the local department and the name of an individual to contact for additional information;</text> </paragraph> <paragraph num="(5)"> <text>Consequences of failure to comply with the notice of expiration;</text> </paragraph> <paragraph num="(6)"> <text>Right to a fair hearing;</text> </paragraph> <paragraph num="(7)"> <text>Right of a household consisting of SSI applicants or recipients to apply for recertification at an office of the Social Security Administration;</text> </paragraph> <paragraph num="(8)"> <text>Notification to the household that to receive uninterrupted benefits the household shall:</text> <paragraph num="(a)"> <text>Appear for any interview scheduled on or after the date the application is timely filed, and</text> </paragraph> <paragraph num="(b)"> <text>Complete the processing steps of the interview and provide all required verification;</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Notification, if applicable, of the number of days the household has for submitting missing verification after the agency informs the household of any further verification needed to receive uninterrupted benefits; and</text> </paragraph> <paragraph num="(10)"> <text>Notification to the household that it is responsible for rescheduling any missed interviews.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Interview at Recertification.</text> <paragraph num="(1)"> <text>As part of the recertification process, the local department shall:</text> <paragraph num="(a)"> <text>Conduct an interview with a member of the household or its authorized representative at least once every 12 months for households certified for 12 months or less;</text> </paragraph> <paragraph num="(b)"> <text>Waive the face-to-face interview for hardship situations as described in Regulation .15C of this chapter; and</text> </paragraph> <paragraph num="(c)"> <text>Schedule any required interview so that the household has at least 10 days after the interview in which to provide verification before the certification period expires.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a household misses its scheduled interview, the local department shall:</text> <paragraph num="(a)"> <text>Send the household notice of the missed interview; and</text> </paragraph> <paragraph num="(b)"> <text>Schedule a second interview if the household requests another interview.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Delays in Processing a Recertification.</text> <paragraph num="(1)"> <text>If the household files a complete application for recertification by the date set by the local department, but the local department is unable to determine eligibility in time to provide uninterrupted benefits, the local department shall:</text> <paragraph num="(a)"> <text>Provide benefits to an eligible household retroactive to the expiration of the previous certification period; and</text> </paragraph> <paragraph num="(b)"> <text>Set a new certification period to begin with the expiration of the previous period.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the household files an application within 30 days after the end of the certification period the:</text> <paragraph num="(a)"> <text>Application is considered an application for recertification; and</text> </paragraph> <paragraph num="(b)"> <text>Benefits are prorated as described in Regulation .44C of this chapter.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".53" heading="Restoration of Lost Benefits."> <paragraph num="A."> <text>The local department shall restore lost benefits when:</text> <paragraph num="(1)"> <text>An error is caused by the local department or by the Social Security Administration during joint processing; or</text> </paragraph> <paragraph num="(2)"> <text>An administrative disqualification is subsequently reversed by a court decision.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department may not restore benefits for more than 12 months before the earlier of the date that the local department:</text> <paragraph num="(1)"> <text>Receives a request for restoration from a household; or</text> </paragraph> <paragraph num="(2)"> <text>Discovers or is notified that a loss of benefits has occurred.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local department may not restore lost benefits for a household's:</text> <paragraph num="(1)"> <text>Failure to file a timely recertification application;</text> </paragraph> <paragraph num="(2)"> <text>Missing an interview; or</text> </paragraph> <paragraph num="(3)"> <text>Otherwise not completing some aspect of the recertification process.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall restore benefits described in §A of this regulation even if the household is currently ineligible.</text> </paragraph> <paragraph num="E."> <text>If the local department knows that the household is entitled to restoration of benefits, the local department shall automatically restore them without requiring further action by the household.</text> </paragraph> <paragraph num="F."> <text>If the household was eligible but received an incorrect allotment, the loss of benefits may be only for those months in which the household participated.</text> </paragraph> <paragraph num="G."> <text>If the loss was caused by incorrect delay, denial, or termination, the household's lost benefits shall be calculated beginning with the first month that the delay, denial, or termination occurred, but not for more than 12 months.</text> </paragraph> <paragraph num="H."> <text>After the local department computes the date the loss initially occurred, the loss shall be calculated for each month after the date until either the:</text> <paragraph num="(1)"> <text>Error is corrected; or</text> </paragraph> <paragraph num="(2)"> <text>Household is found ineligible for any reason.</text> </paragraph> </paragraph> <paragraph num="I."> <text>For each month affected by the loss, the local department shall:</text> <paragraph num="(1)"> <text>Determine if the household was actually eligible;</text> </paragraph> <paragraph num="(2)"> <text>Advise the household if the case record cannot document eligibility; and</text> </paragraph> <paragraph num="(3)"> <text>Consider the household ineligible if the household cannot establish eligibility.</text> </paragraph> </paragraph> <paragraph num="J."> <text>If the household received a smaller allotment than it was eligible to receive, the local department shall restore the difference between the actual and the correct allotment.</text> </paragraph> <paragraph num="K."> <text>The local department shall offset restored benefits against any overissued benefits owed by the household, except that an initial allotment may not be reduced to offset claims even if the initial allotment is paid retroactively.</text> </paragraph> <paragraph num="L."> <text>If the decision to disqualify is subsequently reversed, individuals disqualified for IPV are entitled to restoration of lost benefits during the months that they were disqualified. The amount to be restored is determined by including the disqualified member.</text> </paragraph> <paragraph num="M."> <text>Method of Restoration.</text> <paragraph num="(1)"> <text>The local department shall restore lost benefits by issuing an allotment equal to the amount of lost benefits.</text> </paragraph> <paragraph num="(2)"> <text>Lost benefits may be issued in installments at the household's request.</text> </paragraph> </paragraph> <paragraph num="N."> <text>The local department shall notify the household in writing of:</text> <paragraph num="(1)"> <text>The favorable decision;</text> </paragraph> <paragraph num="(2)"> <text>The amount of benefits to be restored;</text> </paragraph> <paragraph num="(3)"> <text>Any offsetting that was done;</text> </paragraph> <paragraph num="(4)"> <text>The method of restoration; and</text> </paragraph> <paragraph num="(5)"> <text>The right to and the method for requesting a fair hearing.</text> </paragraph> </paragraph> <paragraph num="O."> <text>The local department shall restore benefits to:</text> <paragraph num="(1)"> <text>The household that contains a majority of the individuals who were household members at the time the loss occurred; or</text> </paragraph> <paragraph num="(2)"> <text>If this household cannot be located, the household containing the head of the household at the time the loss occurred.</text> </paragraph> </paragraph> <paragraph num="P."> <text>Disputed Benefits. If the household disagrees with the amount restored or the household requests restoration of lost benefits and the local department determines that no restoration is due:</text> <paragraph num="(1)"> <text>The household has 90 days from the date the notice described in §N of this regulation is sent to request a fair hearing; and</text> </paragraph> <paragraph num="(2)"> <text>If the fair hearing decision is favorable to the household, the local department shall restore benefits in accordance with the decision.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".54" heading="Establishing a Claim for Overissued or Trafficked Benefits."> <paragraph num="A."> <text>A recipient claim is an amount owed because of benefits that are:</text> <paragraph num="(1)"> <text>Overpaid; or</text> </paragraph> <paragraph num="(2)"> <text>Trafficked.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall establish and collect a claim in accordance with this regulation and Regulation .55 of this chapter, regardless of whether the local department meets the timeframe described in §I(1) of this regulation.</text> </paragraph> <paragraph num="C."> <text>The following individuals are responsible for paying a claim:</text> <paragraph num="(1)"> <text>Any individual who was an adult member of the household when the overpayment or trafficking occurred;</text> </paragraph> <paragraph num="(2)"> <text>A sponsor of an immigrant household member if the sponsor was at fault; or</text> </paragraph> <paragraph num="(3)"> <text>An individual connected to the household, such as an authorized representative, who actually trafficked or otherwise caused an overpayment.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall establish a claim against a household that has received more Program benefits than it was entitled to receive, except when the overissuance occurred because the:</text> <paragraph num="(1)"> <text>Local department failed to ensure that the household:</text> <paragraph num="(a)"> <text>Signed the application form,</text> </paragraph> <paragraph num="(b)"> <text>Completed a current work registration form, or</text> </paragraph> <paragraph num="(c)"> <text>Was certified in the correct local department area; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Local department discovered the administrative error or inadvertent household error that caused the overissuance more than 12 months after the month of the occurrence.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The local department shall categorize claims as an:</text> <paragraph num="(1)"> <text>Administrative error (AE);</text> </paragraph> <paragraph num="(2)"> <text>Inadvertent household error (IHE); or</text> </paragraph> <paragraph num="(3)"> <text>Intentional program violation (IPV).</text> </paragraph> </paragraph> <paragraph num="F."> <text>Beginning with the date of the discovery of the overissuance, the local department shall include in its calculation of the amount of overissuance any issuance for the:</text> <paragraph num="(1)"> <text>12 preceding months, in the case of an AE or an IHE; and</text> </paragraph> <paragraph num="(2)"> <text>6 preceding years, in the case of an IPV.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Calculating the Amount of a Claim not Related to Trafficking.</text> <paragraph num="(1)"> <text>The local department shall determine the correct allotment that the household was entitled to receive in each month in the periods described in §E of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>The overissued amount is the difference between the allotment the household received and the amount it would have received if information had been known and acted on in a timely manner.</text> </paragraph> <paragraph num="(3)"> <text>The earned income deduction as set forth in Regulation .32 of this chapter is not applied when determining an overissuance due to the failure of a household to report earned income in a timely manner.</text> </paragraph> <paragraph num="(4)"> <text>The first month of the overissuance:</text> <paragraph num="(a)"> <text>Is the month:</text> <paragraph num="(i)"> <text>In which the change in allotment would have been effective had it been reported; or</text> </paragraph> <paragraph num="(ii)"> <text>The local department should have effected a change in the allotment had it acted in a timely manner; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>May not be later than 2 months from the month in which the change in household circumstances occurred.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Trafficking Related Claims. A claim arising from a trafficking related offense is the value of the trafficked benefit as determined by:</text> <paragraph num="(1)"> <text>The individual's admission;</text> </paragraph> <paragraph num="(2)"> <text>Adjudication; or</text> </paragraph> <paragraph num="(3)"> <text>The documentation that forms the basis for the trafficking determination.</text> </paragraph> </paragraph> <paragraph num="I."> <text>The local department:</text> <paragraph num="(1)"> <text>Shall establish a claim before the last day of the quarter following the quarter in which the:</text> <paragraph num="(a)"> <text>Overpayment was discovered; or</text> </paragraph> <paragraph num="(b)"> <text>Trafficking incident was determined as described in §G of this regulation; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Need not establish a claim if the claim referral is $125 or less, unless:</text> <paragraph num="(a)"> <text>The household is currently participating in the Program; or</text> </paragraph> <paragraph num="(b)"> <text>The claim was established in a quality control review.</text> </paragraph> </paragraph> </paragraph> <paragraph num="J."> <text>Claim Processing. The local department shall initiate collection on all established claims unless the claim is collected through an offset of benefits not yet restored as required in Regulation .53 of this chapter.</text> </paragraph> <paragraph num="K."> <text>The local department shall initiate collection action by sending a demand letter to the household which contains language stating:</text> <paragraph num="(1)"> <text>The amount owed;</text> </paragraph> <paragraph num="(2)"> <text>The reason for the claim;</text> </paragraph> <paragraph num="(3)"> <text>The period the claim covers;</text> </paragraph> <paragraph num="(4)"> <text>Any offsetting that was done to reduce the claim;</text> </paragraph> <paragraph num="(5)"> <text>The methods available to the household for repaying the claim;</text> </paragraph> <paragraph num="(6)"> <text>The household's right to a fair hearing, if the household disagrees with the amount of the claim;</text> </paragraph> <paragraph num="(7)"> <text>Notice of the availability of free legal representation;</text> </paragraph> <paragraph num="(8)"> <text>The length of time the household has to respond to the letter by returning the signed copy;</text> </paragraph> <paragraph num="(9)"> <text>That allotment reduction shall be initiated if a participating household fails to make restitution, and the methods to be used in allotment reduction;</text> </paragraph> <paragraph num="(10)"> <text>That the local department may reduce the claim if the local department believes the household is not able to repay the claim;</text> </paragraph> <paragraph num="(11)"> <text>That if the claim is not paid, the local department may:</text> <paragraph num="(a)"> <text>Send the claim to other collection agencies; or</text> </paragraph> <paragraph num="(b)"> <text>Refer the claim to the federal government for federal collection action;</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>How the claim was calculated; and</text> </paragraph> <paragraph num="(13)"> <text>That if the claim becomes delinquent as described in Regulation .55E of this chapter, the household may be subject to additional claim processing fees.</text> </paragraph> </paragraph> <paragraph num="L."> <text>Repayment Agreements. A repayment agreement for a claim shall:</text> <paragraph num="(1)"> <text>Include due dates for repayment or time frames for the submission of payments; and</text> </paragraph> <paragraph num="(2)"> <text>Specify that the household will be subject to involuntary collection action if the payment is not received by the due date and the claim becomes delinquent as described in Regulation .55E of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".55" heading="Collection of a Claim."> <paragraph num="A."> <text>The local department shall collect payment for a claim against a household as described in this regulation.</text> </paragraph> <paragraph num="B."> <text>Lump Sum. The household may pay the claim in a lump sum that is a full or a partial payment of the claim made in:</text> <paragraph num="(1)"> <text>Program benefits;</text> </paragraph> <paragraph num="(2)"> <text>Cash; or</text> </paragraph> <paragraph num="(3)"> <text>A combination of both.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Installments.</text> <paragraph num="(1)"> <text>The household may choose monthly installments of a negotiated amount.</text> </paragraph> <paragraph num="(2)"> <text>When a household is currently participating, the negotiated monthly amount for repayment may not be less than the amount specified in §D of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Reduction in Allotment. Unless a payment schedule has been negotiated, the local department shall reduce the household's allotment to recover any amount of a claim not repaid through a lump sum as follows:</text> <paragraph num="(1)"> <text>For an AE or IHE, an allotment reduction of the greater of $10 or 10 percent of the household's monthly allotment; or</text> </paragraph> <paragraph num="(2)"> <text>For IPV, an allotment reduction of the greater of $20 or 20 percent of the household's monthly allotment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Determining Delinquency.</text> <paragraph num="(1)"> <text>A claim is considered delinquent if:</text> <paragraph num="(a)"> <text>The claim has not been paid by the due date and a satisfactory payment arrangement has not been made; or</text> </paragraph> <paragraph num="(b)"> <text>A payment agreement has been established and a scheduled payment has not been made by the due date.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A claim is not considered delinquent if:</text> <paragraph num="(a)"> <text>Another claim for the same household is currently being paid through an installment agreement or allotment reduction;</text> </paragraph> <paragraph num="(b)"> <text>The local department cannot determine delinquency status because collection is coordinated through the courts; or</text> </paragraph> <paragraph num="(c)"> <text>The claim is awaiting fair hearing decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Treasury Offset Program. The local department or the Department of Budget and Management, Central Collection Unit, shall submit claims that are delinquent for 180 days or more and legally enforceable for collection from federal payments which include, but are not limited to:</text> <paragraph num="(1)"> <text>Income tax refunds;</text> </paragraph> <paragraph num="(2)"> <text>Federal salaries; or</text> </paragraph> <paragraph num="(3)"> <text>Retirement benefits.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Local Department Action on Claims.</text> <paragraph num="(1)"> <text>The local department shall:</text> <paragraph num="(a)"> <text>Send a demand letter for repayment as described in Regulation .54K of this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Reduce the allotment as described in §D of this regulation for a household that is participating in the Program.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a household responds to the demand letter, but fails to comply with its repayment agreement according to §C of this regulation, the local department shall:</text> <paragraph num="(a)"> <text>Send a notice that no payment or a lesser payment was received and that:</text> <paragraph num="(i)"> <text>The household has a right to discuss renegotiation, and</text> </paragraph> <paragraph num="(ii)"> <text>Unless the household makes the overdue payments or contacts the local department, the allotment of a currently participating household against which a claim has been established may be reduced without an adverse action notice;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Initiate allotment reduction for currently participating households if there is no response to the notice; and</text> </paragraph> <paragraph num="(c)"> <text>Take no further action if the household responds to the notice and makes a payment and states that it will continue to do so based on the existing agreement.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department shall repay to the household any overpaid claims by whatever method the local department considers appropriate, according to the household's circumstances.</text> </paragraph> <paragraph num="(4)"> <text>The local department may choose other appropriate collection action, including referral to the Department of Budget and Management, Central Collection Unit when efforts by the local department have failed.</text> </paragraph> <paragraph num="(5)"> <text>The local department may not require the household to liquidate its resources to make the repayment.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Terminating and Writing Off Claims.</text> <paragraph num="(1)"> <text>Definitions. In this section, the following terms have the meanings indicated:</text> <paragraph num="(a)"> <text>“Terminated claim” means a claim in which all collection action has ceased.</text> </paragraph> <paragraph num="(b)"> <text>“Written off claim” means the claim is no longer subject to continued federal or State collection and reporting requirements.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall terminate and write off a claim when:</text> <paragraph num="(a)"> <text>The claim is invalid;</text> </paragraph> <paragraph num="(b)"> <text>All adult household members die;</text> </paragraph> <paragraph num="(c)"> <text>It is not cost effective to pursue the claim because:</text> <paragraph num="(i)"> <text>The claim balance is $25 or less;</text> </paragraph> <paragraph num="(ii)"> <text>The claim has been delinquent for 90 days or more; and</text> </paragraph> <paragraph num="(iii)"> <text>There are no other claims against the household resulting in a total of greater than $25; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The claim is delinquent for 3 years or more and the local department or the Department of Budget and Management, Central Collection Unit, does not plan to pursue the claim through the Treasury Offset Program as described in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local department may terminate and write off a claim if the household cannot be located.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Changes in Household Composition.</text> <paragraph num="(1)"> <text>The local department shall initiate collection action against any adult members of a household at the time an overissuance occurred.</text> </paragraph> <paragraph num="(2)"> <text>In pursuing a claim, a local department may:</text> <paragraph num="(a)"> <text>Pursue collection action against any household that has an adult member that received the overissuance;</text> </paragraph> <paragraph num="(b)"> <text>Offset an amount of the claim against restored benefits owed to any household which contains an adult member of the original household at the time the overissuance occurred;</text> </paragraph> <paragraph num="(c)"> <text>Use any of the appropriate methods of collecting payments listed in §§B—F of this regulation; and</text> </paragraph> <paragraph num="(d)"> <text>Not collect more than the amount of the claim.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".56" heading="Disqualification for Intentional Program Violation (IPV)."> <text>The local department shall investigate and refer any suspected cases of an IPV for an administrative disqualification hearing according to COMAR 07.03.10.</text> </regulation> <regulation prefix="Regulation" num=".57" heading="Replacement and Use of Program Benefits."> <paragraph num="A."> <text>The local department may replace Program benefits when food purchased with Program benefits has been destroyed in a verified household misfortune.</text> </paragraph> <paragraph num="B."> <text>A household may use Program benefits to purchase eligible foods as described in Regulation .02B of this chapter or to enable the household to participate in a nonprofit cooperative or a meal service.</text> </paragraph> <paragraph num="C."> <text>A household may not use Program benefits to buy:</text> <paragraph num="(1)"> <text>Alcoholic beverages;</text> </paragraph> <paragraph num="(2)"> <text>Tobacco or cigarettes;</text> </paragraph> <paragraph num="(3)"> <text>Household supplies, soaps, and paper products;</text> </paragraph> <paragraph num="(4)"> <text>Medicine or vitamins;</text> </paragraph> <paragraph num="(5)"> <text>Any other non-food items;</text> </paragraph> <paragraph num="(6)"> <text>Food that will be eaten in the store;</text> </paragraph> <paragraph num="(7)"> <text>Hot foods that are ready to eat unless bought from an authorized homeless meal provider in accordance with Regulation .59 of this chapter; or</text> </paragraph> <paragraph num="(8)"> <text>Pet food.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The retail food store may:</text> <paragraph num="(1)"> <text>Request the purchaser to present identification when exchanging Program benefits for eligible food; and</text> </paragraph> <paragraph num="(2)"> <text>Deny the exchange if the retail food store is not convinced the purchaser has the right to use the Program benefits.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The household may use benefits only for eligible food purchased at the time the benefits are presented.</text> </paragraph> <paragraph num="F."> <text>A household may not use benefits to pay for any eligible food before receipt except when prior payment is for food purchased from a nonprofit cooperative or meal service.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".58" heading="Appeals and Complaints."> <paragraph num="A."> <text>Appeals.</text> <paragraph num="(1)"> <text>The local department shall give written notice of the right to, and the procedures for, requesting and obtaining a fair hearing to each applicant, recipient, household, or authorized representative:</text> <paragraph num="(a)"> <text>At the time of application; and</text> </paragraph> <paragraph num="(b)"> <text>Whenever the local department notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate benefits.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The appeal procedures are set forth in COMAR 07.01.04.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Complaints of Discrimination. An applicant, recipient, household, authorized representative, or individual acting on behalf of a client who believes the local department has discriminated on the basis of age, race, color, sex, disability, religion, national origin, retaliation, or political beliefs may file a written complaint in accordance with COMAR 07.01.03.08.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".59" heading="Meal Providers for the Homeless."> <paragraph num="A."> <text>Approval and Authorization of Homeless Meal Providers.</text> <paragraph num="(1)"> <text>To accept Program benefits in payment for meals, the homeless meal provider shall be approved by the local department and authorized by the United States Department of Agriculture, Food and Nutrition Service (FNS).</text> </paragraph> <paragraph num="(2)"> <text>The local department shall approve in writing the establishment or shelter as a homeless meal provider upon evidence that the establishment or shelter serves meals to homeless individuals.</text> </paragraph> <paragraph num="(3)"> <text>An approved homeless meal provider shall apply to the FNS local field office for authorization as a retail food store in order to accept Program benefits from homeless individuals. The requirements for approval are as follows:</text> <paragraph num="(a)"> <text>Provide to the FNS the written approval received from the local department;</text> </paragraph> <paragraph num="(b)"> <text>Be a public or private nonprofit organization as defined by the Internal Revenue Code;</text> </paragraph> <paragraph num="(c)"> <text>Serve meals which include food purchased by the meal provider; and</text> </paragraph> <paragraph num="(d)"> <text>Provide all data on the nature and scope of operations that may be requested by the FNS.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>In this regulation, average cost is determined by averaging food costs over a period of up to 1 calendar month.</text> </paragraph> <paragraph num="C."> <text>After receipt of the FNS authorization, the authorized homeless meal provider shall:</text> <paragraph num="(1)"> <text>Request only voluntary use of Program benefits from a homeless FSP patron;</text> </paragraph> <paragraph num="(2)"> <text>Establish that the FSP patron is homeless and thus has the right to purchase meals from an authorized homeless meal provider with Program benefits;</text> </paragraph> <paragraph num="(3)"> <text>Limit the payment requested for the meal to not exceed the average cost of the food purchased by the homeless meal provider; and</text> </paragraph> <paragraph num="(4)"> <text>Provide the option to a FSP patron to eat free or make a donation in cash or Program benefits if other patrons have the option of eating free or making a monetary donation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The meal provider may accept voluntary payments by Program recipients in excess of average cost.</text> </paragraph> <paragraph num="E."> <text>Exclusion of Costs. To determine the amount to be requested from the Program recipient, the meal provider may not consider:</text> <paragraph num="(1)"> <text>The value of donated food from any source; or</text> </paragraph> <paragraph num="(2)"> <text>Indirect costs, such as those incurred in the acquisition, storage, or preparation of the food used in meals.</text> </paragraph> </paragraph> <paragraph num="F."> <text>A homeless meal provider may not act as an authorized representative for a homeless Program recipient.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".60" heading="Maryland Senior Nutrition Assistance Program."> <paragraph num="A."> <text>The Maryland Senior Nutrition Assistance Program (MSNAP) is a 5-year demonstration project approved by the United States Department of Agriculture Food and Nutrition Service.</text> </paragraph> <paragraph num="B."> <text>Household Composition. The definition of a household eligible to participate in this project is an individual who the Social Security Administration has determined is eligible for SSI, and:</text> <paragraph num="(1)"> <text>Is 60 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Is not currently receiving Food Supplement Program benefits;</text> </paragraph> <paragraph num="(3)"> <text>Is living alone or if living with others is purchasing and preparing meals alone;</text> </paragraph> <paragraph num="(4)"> <text>Has no earned income; and</text> </paragraph> <paragraph num="(5)"> <text>Is a Maryland resident.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application Process.</text> <paragraph num="(1)"> <text>The Department shall:</text> <paragraph num="(a)"> <text>Identify individuals eligible for the MSNAP through a match with Social Security Administration files that identify individuals who meet the MSNAP criteria, but who are not receiving Program benefits; and</text> </paragraph> <paragraph num="(b)"> <text>Send an application to households that meet the criteria as described in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local department shall process applications without an interview unless information is questionable as described in Regulation .20 G of this chapter, in which case a case manager shall complete a telephone interview.</text> </paragraph> <paragraph num="(3)"> <text>Benefits begin the first day of the month in which the local department receives the MSNAP application.</text> </paragraph> <paragraph num="(4)"> <text>An individual may not apply for MSNAP unless identified as described in §C(1)(a) of this regulation.</text> </paragraph> <paragraph num="(5)"> <text>The expedited service provisions of Regulation .19 of this chapter do not apply to applicants for MSNAP.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Certification Period. The local department shall certify the household for 36 months.</text> </paragraph> <paragraph num="E."> <text>Verification.</text> <paragraph num="(1)"> <text>MSNAP income verification requirements will be fulfilled by using data verified under SSI regulations.</text> </paragraph> <paragraph num="(2)"> <text>Unless information is questionable as described in Regulation .20G, the local department may not verify shelter costs.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Allotment Amount.</text> <paragraph num="(1)"> <text>The allotment amount is one of two amounts based on the household’s shelter cost, including the appropriate utility allowance, as described in Regulation .45G and H of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The allotment for a household with a shelter cost of $505 or less is $80.</text> </paragraph> <paragraph num="(3)"> <text>The allotment for a household with a shelter cost of $506 or greater is $125.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Reporting Changes. The local department:</text> <paragraph num="(1)"> <text>May not require an individual who receives MSNAP benefits to report changes during the certification period; and</text> </paragraph> <paragraph num="(2)"> <text>Shall take action on changes reported:</text> <paragraph num="(a)"> <text>Through a data match with Social Security Administration files; or</text> </paragraph> <paragraph num="(b)"> <text>By the household.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Opt Out Provision. MSNAP applicants may apply for the regular Food Supplement Program instead of the MSNAP.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".61" heading="Maryland Restaurant Meals Program."> <paragraph num="A."> <text>Purpose. The Maryland Restaurant Meals Program provides elderly, disabled, and homeless SNAP recipients with the option to use their benefits to purchase hot, prepared foods from restaurants that have been approved by the Administration to participate in the program.</text> </paragraph> <paragraph num="B."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this regulation, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms Defined.</text> <paragraph num="(a)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(b)"> <text>“FNS” means the United States Department of Agriculture Food Nutrition Service.</text> </paragraph> <paragraph num="(c)"> <text>“MOU” means memorandum of understanding.</text> </paragraph> <paragraph num="(d)"> <text>“Program” means the Restaurant Meals Program.</text> </paragraph> <paragraph num="(e)"> <text>“Restaurant” is defined as a private for-profit establishment where meals are sold and served to customers, including in store delis or delicatessens and food trucks.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The Restaurant Application Process.</text> <paragraph num="(1)"> <text>A restaurant shall submit a complete Restaurant Meals Program application to the Administration.</text> </paragraph> <paragraph num="(2)"> <text>A complete Program application shall include:</text> <paragraph num="(a)"> <text>A completed MOU form; and</text> </paragraph> <paragraph num="(b)"> <text>A completed U.S. Department of Agriculture Supplemental Nutrition Assistance Program Application for Meal Services form.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Once an application is received by the Administration, the Administration shall review a restaurant’s application for completion and accuracy.</text> </paragraph> <paragraph num="(4)"> <text>Incomplete Application.</text> <paragraph num="(a)"> <text>The Administration will notify the applicant of all missing information by issuing a request for additional information within 30 days of application receipt.</text> </paragraph> <paragraph num="(b)"> <text>If the applicant does not provide the requested information within 10 calendar days from the date of a request for information, the Administration shall deny the application.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Once the Administration determines an application is accurate and complete, it will forward the application to FNS for review and authorization.</text> </paragraph> <paragraph num="(6)"> <text>If FNS does not authorize the restaurant to accept SNAP benefits, the Administration shall deny the application.</text> </paragraph> <paragraph num="(7)"> <text>If FNS does authorize the restaurant to accept SNAP benefits:</text> <paragraph num="(a)"> <text>The effective date of the MOU will be the date FNS provides its authorization for the restaurant;</text> </paragraph> <paragraph num="(b)"> <text>The Administration shall insert the effective date on the MOU, which will then execute the MOU; and</text> </paragraph> <paragraph num="(c)"> <text>The executed MOU will be mailed to the restaurant.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Participating restaurants:</text> <paragraph num="(1)"> <text>Shall have an executed MOU with the Administration. One MOU may be executed for restaurants applying for multiple locations, provided that all restaurants are under the same ownership or structure;</text> </paragraph> <paragraph num="(2)"> <text>Shall be authorized by FNS;</text> </paragraph> <paragraph num="(3)"> <text>Shall offer meals at concessional prices by:</text> <paragraph num="(a)"> <text>Serving meals that cost less than that which would be charged to customers not using SNAP benefits with a sales price at least 10 percent less than the sales price charged to customers who are not using SNAP benefits to pay for similar meals;</text> </paragraph> <paragraph num="(b)"> <text>Serving meals already discounted for certain customers; or</text> </paragraph> <paragraph num="(c)"> <text>Serving meals offered to all customers at advertised special or sale prices;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Shall be fully accessible to the disabled;</text> </paragraph> <paragraph num="(5)"> <text>Shall have more than 50 percent of total sales in food;</text> </paragraph> <paragraph num="(6)"> <text>May not be set exclusively for carry-out;</text> </paragraph> <paragraph num="(7)"> <text>Shall collect SNAP benefits at the time of meal delivery;</text> </paragraph> <paragraph num="(8)"> <text>May not be operating as a bar or tavern;</text> </paragraph> <paragraph num="(9)"> <text>Shall post a sign notifying the public of the restaurant’s participation in the program;</text> </paragraph> <paragraph num="(10)"> <text>May not charge, include, or otherwise collect a service gratuity for any food or meals sold to an individual participating in the program;</text> </paragraph> <paragraph num="(11)"> <text>May not charge, include, or otherwise collect a sales or meals tax for any food or meal sold to an individual participating in the program; and</text> </paragraph> <paragraph num="(12)"> <text>May not allow individuals participating in the program to purchase alcoholic beverages with SNAP benefits.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Household Eligibility.</text> <paragraph num="(1)"> <text>An eligible household under this section may purchase hot, prepared foods at participating restaurants using SNAP benefits.</text> </paragraph> <paragraph num="(2)"> <text>A household is eligible to participate in the RMP if the household is eligible to receive food supplement program benefits under State and federal law, and the household:</text> <paragraph num="(a)"> <text>Lacks a fixed, regular, and adequate nighttime residence;</text> </paragraph> <paragraph num="(b)"> <text>Includes only individuals who are:</text> <paragraph num="(i)"> <text>60 years old or older; or</text> </paragraph> <paragraph num="(ii)"> <text>Designated disabled by a government entity;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Includes only an individual and the individual's spouse if the individual is:</text> <paragraph num="(i)"> <text>60 years old or older; or</text> </paragraph> <paragraph num="(ii)"> <text>Designated disabled by a government entity; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Includes only:</text> <paragraph num="(i)"> <text>Individuals who are 60 years old or older; and</text> </paragraph> <paragraph num="(ii)"> <text>Individuals who are designated disabled by a government entity.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Determining Household Eligibility. The Administration shall review a household for program eligibility:</text> <paragraph num="(a)"> <text>During the initial application for SNAP benefits; and</text> </paragraph> <paragraph num="(b)"> <text>Each time the house is recertified or reporting a change.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Notification of Household Eligibility.</text> <paragraph num="(a)"> <text>The Administration shall notify the household of its program eligibility.</text> </paragraph> <paragraph num="(b)"> <text>The Administration shall notify the household if its program eligibility is discontinued and the reason for the discontinuation.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Fair Hearing Process.</text> <paragraph num="(a)"> <text>The Administration shall provide notification of the right to and the procedures for requesting and obtaining a fair hearing to each applicant or recipient whenever the Administration notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate assistance.</text> </paragraph> <paragraph num="(b)"> <text>The appeal procedures are set forth in COMAR 07.01.04.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§5-207, 5-501, and 5-604; State Government Article, §8-206; Annotated Code of MarylandFederal Regulatory Reference—7 CFR §§271—274</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 16, 1988 (15:10 Md. R. 1200)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 14, 1988 (15:23 Md. R. 2657); November 20, 1994 (21:23 Md. R. 1931); January 2, 1995 (21:26 Md. R. 2184); July 31, 1995 (22:15 Md. R. 1118); July 23, 2001 (28:14 Md. R. 1320)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 14, 1988 (15:23 Md. R. 2657); November 20, 1994 (21:23 Md. R. 1931); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A-1 adopted effective July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective November 20, 1994 (21:23 Md. R. 1931)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D amended effective July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E amended effective November 20, 1994 (21:23 Md. R. 1931)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04I adopted effective November 20, 1994 (21:23 Md. R. 1931)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective November 20, 1994 (21:23 Md. R. 1931)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06F adopted effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective October 1, 1995 (22:18 Md. R. 1398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective May 1, 1989 (16:8 Md. R. 908); May 23, 1994 (21:10 Md. R. 842); November 20, 1994 (21:23 Md. R. 1931); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07J amended effective November 20, 1994 (21:23 Md. R. 1931); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07K amended effective January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07N adopted effective October 1, 1995 (22:18 Md. R. 1398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective July 1, 1989 (16:14 Md. R. 1563); emergency status expired January 1, 1990 (Emergency provisions are temporary and not printed in COMAR)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective January 22, 1990 (17:1 Md. R. 68); July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08E amended effective July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective July 31, 1995 (22:15 Md. R. 1118)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10D-1 adopted effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10F amended effective January 2, 1995 (21:26 Md. R. 2184); October 1, 1995 (22:18 Md. R. 1398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10G amended effective January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10H amended effective November 20, 1994 (21:23 Md. R. 1931)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10J amended effective May 1, 1989 (16:8 Md. R. 908); November 20, 1994 (21:23 Md. R. 1931); January 2, 1995 (21:26 Md. R. 2184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A, C amended effective October 1, 1995 (22:18 Md. R. 1398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15C amended effective May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16D amended effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18 repealed and new Regulation .18 adopted effective April 2, 1990 (17:6 Md. R. 740)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19B amended effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19F amended effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23 adopted effective November 14, 1988 (15:23 Md. R. 2657)</annotation> <annotation type="History" subtype="Administrative History">Regulation .24 adopted effective February 20, 1989 (16:3 Md. R. 341)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 22, 1997 (24:19 Md. R. 1339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective January 26, 1998 (25:2 Md. R. 75)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C, G amended effective January 26, 1998 (25:2 Md. R. 75)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective January 26, 1998 (25:2 Md. R. 75)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.24 repealed and new Regulations .01—.59 adopted effective December 25, 2000 (27:25 Md. R. 2280)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective July 23, 2001 (28:14 Md. R. 1320)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective November 25, 2002 (29:23 Md. R. 1810); April 1, 2003 (30:6 Md. R. 419); October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .19 amended effective November 25, 2002 (29:23 Md. R. 1810)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20G adopted as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .21A amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .22 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .24 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .25 amended effective November 25, 2002 (29:23 Md. R. 1810)</annotation> <annotation type="History" subtype="Administrative History">Regulation .26 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .26C amended effective April 1, 2003 (30:6 Md. R. 419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .27 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .27 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .28 repealed and new Regulation .28 adopted as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); adopted permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30B amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30C amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30C, D amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .31 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38C amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .40 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .45 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .45 amended effective November 25, 2002 (29:23 Md. R. 1810); February 17, 2003 (30:3 Md. R. 177); April 1, 2003 (30:6 Md. R. 419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .46 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .46E, F amended effective February 17, 2003 (30:3 Md. R. 177)</annotation> <annotation type="History" subtype="Administrative History">Regulation .47 amended as an emergency provision effective November 1, 2001 (28:24 Md. R. 2122); amended permanently effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Regulation .47A amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .47A, B amended effective April 1, 2003 (30:6 Md. R. 419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .48 amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .48B amended effective April 1, 2003 (30:6 Md. R. 419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .49A amended effective October 27, 2003 (30:21 Md. R. 1528)</annotation> <annotation type="History" subtype="Administrative History">Regulation .49H adopted effective February 17, 2003 (30:3 Md. R. 177)</annotation> <annotation type="History" subtype="Administrative History">Regulation .51A amended effective February 17, 2003 (30:3 Md. R. 177)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 12, 2005 (32:18 Md. R. 1518)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective October 24, 2005 (32:21 Md. R. 1706)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15B-1 adopted effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23B amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .24A amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30D amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38B amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .45 amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .46E amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .47A amended effective November 19, 2007 (34:23 Md. R. 2026)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective December 14, 2009 (36:25 Md. R. 1953)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .23 amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30B, C amended effective June 22, 2015 (42:12 Md. R. 761)</annotation> <annotation type="History" subtype="Administrative History">Regulation .32 amended effective June 22, 2015 (42:12 Md. R. 761)</annotation> <annotation type="History" subtype="Administrative History">Regulation .39B amended effective June 22, 2015 (42:12 Md. R. 761)</annotation> <annotation type="History" subtype="Administrative History">Regulation .45 amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .49H amended effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .56 amended effective May 12, 2014 (41:9 Md. R. 520)</annotation> <annotation type="History" subtype="Administrative History">Regulation .60 adopted effective November 15, 2010 (37:23 Md. R. 1609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .61 adopted effective July 16, 2020 (47:14 Md. R. 674)</annotation> </annotations> </chapter> <chapter num="18" heading="Family Investment Program Intentional Program Violation" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective</annotation> <annotation type="History" subtype="Administrative History">March 31, 1989 (16:8 Md. R. 904); adopted permanently effective July 24, 1989 (16:14 Md. R. 1568)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 11, 1997 (24:16 Md. R. 1159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 11, 1997 (24:16 Md. R. 1159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 11, 1997 (24:16 Md. R. 1159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 repealed and new Regulations .05—.11 adopted effective August 11, 1997 (24:16 Md. R. 1159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective August 24, 1998 (25:17 Md. R. 1359)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 A, D amended effective August 24, 1998 (25:17 Md. R. 1359</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective April 5, 1999 (26:7 Md. R. 540)</annotation> </annotations> </chapter> <chapter num="19" heading="Family Investment Program — Control Group JOBS Component" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—14 adopted as an emergency provision effective July 1, 1989 (16:14 Md. R. 1563); emergency status extended at 17:3 Md. R. 293 (February 9, 1990), 17:16 Md. R. 1984 (August 10, 1990), and 18:1 Md. R. 26 (January 11,</annotation> <annotation type="History" subtype="Administrative History">1991)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.15 adopted effective March 18, 1991 (18:5 Md. R. 593)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, C amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective March 27, 1995 (22:6 Md. R. 473); October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C amended effective March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended effective March 27, 1995 (22:6 Md. R. 473); October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14H amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A, D, G amended effective October 1, 1996 (23:19 Md. R. 1373)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.15 repealed as an emergency provision effective December 9, 1996 (23:26 Md. R. 1856); repealed permanently effective March 24, 1997 (24:5 Md. R. 484)</annotation> </annotations> </chapter> <chapter num="20" heading="Burial Assistance Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Maryland Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Burial assistance (BA)” means State-funded assistance which pays for reasonable funeral expenses of eligible persons.</text> </paragraph> <paragraph num="(3)"> <text>“Legally responsible individual” means a person who, at the time of the deceased's death, was legally responsible for providing support to the deceased and includes the:</text> <paragraph num="(a)"> <text>Spouse of the deceased;</text> </paragraph> <paragraph num="(b)"> <text>Parent of a deceased minor;</text> </paragraph> <paragraph num="(c)"> <text>Parent of a deceased destitute adult; and</text> </paragraph> <paragraph num="(d)"> <text>Adult child of a deceased destitute parent.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Local department” means a department of social services in a county or Baltimore City and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(5)"> <text>“Public assistance” means a cash grant and includes:</text> <paragraph num="(a)"> <text>Mandatory State Supplement (MSS);</text> </paragraph> <paragraph num="(b)"> <text>Public Assistance to Adults (PAA);</text> </paragraph> <paragraph num="(c)"> <text>Supplementary Security Income (SSI);</text> </paragraph> <paragraph num="(d)"> <text>Temporary Cash Assistance (TCA); and</text> </paragraph> <paragraph num="(e)"> <text>Temporary Disability Assistance Program (TDAP).</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Application."> <paragraph num="A."> <text>The requirements at application are the same as COMAR 07.03.01.01, .02, .05, and .06.</text> </paragraph> <paragraph num="B."> <text>The local department shall process a burial assistance application as soon as possible.</text> </paragraph> <paragraph num="C."> <text>The applicant shall obtain verification that:</text> <paragraph num="(1)"> <text>An eligible person has died; and</text> </paragraph> <paragraph num="(2)"> <text>There are no other resources to pay for the funeral.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department and the funeral services vendor shall inform the applicant that assistance for burial assistance is available from the Department of Human Services.</text> </paragraph> <paragraph num="E."> <text>The funeral services vendor shall give the applicant at least three choices for funeral arrangements with the following limitations:</text> <paragraph num="(1)"> <text>The cost of one choice may not exceed $650;</text> </paragraph> <paragraph num="(2)"> <text>Another choice may not exceed $2,500; and</text> </paragraph> <paragraph num="(3)"> <text>There shall be at least one choice with a cost between $650 and $2,500.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility and Payment."> <paragraph num="A."> <text>The maximum payment for burial assistance is $650.</text> </paragraph> <paragraph num="B."> <text>Payment is allowable when the:</text> <paragraph num="(1)"> <text>Total funeral expenses do not exceed $2,500, excluding the cost of a burial lot, vault, grave digging, or burial clothing when provided or paid for by family or friends; and</text> </paragraph> <paragraph num="(2)"> <text>Payment does not reimburse the applicant or the vendor for paid funeral expenses.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The service provider may request payment from the applicant for burial assistance, in an amount not to exceed the total funeral expenses or $2,500, whichever is less, minus the burial assistance grant.</text> </paragraph> <paragraph num="D."> <text>The burial assistance amount is $650 or the difference between the funeral expenses, not to exceed $2,500, and the available resources, whichever is less.</text> </paragraph> <paragraph num="E."> <text>When the local department determines the amount of the burial assistance, the local department:</text> <paragraph num="(1)"> <text>Shall consider the available resources of the deceased and, if applicable, of each individual legally responsible for the support of the deceased, as defined in Regulation .01B(3) of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Shall consider to be available those resources easily convertible to cash, such as money in the bank, stocks, bonds, cash value of life insurance, available death benefits, and real property other than the home;</text> </paragraph> <paragraph num="(3)"> <text>May not consider as a resource or funeral expense the cost of a burial lot, vault, grave digging, or burial clothing when provided or paid for by the family or friends.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The local department may provide a burial assistance grant to pay funeral expenses of:</text> <paragraph num="(1)"> <text>A child receiving foster care under the Social Services Administration Foster Care Program at the time of death;</text> </paragraph> <paragraph num="(2)"> <text>A recipient of public assistance at the time of death, including a recipient whose grant was suspended but not canceled;</text> </paragraph> <paragraph num="(3)"> <text>A recipient of Medical Assistance in a nursing home at the time of death who formerly received SSI or (PAA);</text> </paragraph> <paragraph num="(4)"> <text>A newborn child who is not a part of a TCA assistance unit, if the:</text> <paragraph num="(a)"> <text>Child's mother was a TCA recipient at the time of the child's death, and</text> </paragraph> <paragraph num="(b)"> <text>Child died not more than 60 days following either its date of birth or the date its mother was released from the hospitalization during which the birth occurred, whichever is later; or</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>An individual considered eligible for TDAP at the time of death.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local department may provide a grant for the preparation and transportation of the body of a deceased migrant worker to the migrant worker's place of origin.</text> </paragraph> <paragraph num="H."> <text>The local department may establish by local policy a higher standard for burial, if:</text> <paragraph num="(1)"> <text>An amount allowed in excess of the payment, as determined as set forth in this regulation, is met by local funds; and</text> </paragraph> <paragraph num="(2)"> <text>The local policy is approved by the Administration.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Method of Payment."> <paragraph num="A."> <text>The local department shall provide burial assistance in the form of vendor payments.</text> </paragraph> <paragraph num="B."> <text>The applicant shall participate in the selection of the burial services vendor.</text> </paragraph> <paragraph num="C."> <text>The local department may not issue a burial payment until the vendor submits:</text> <paragraph num="(1)"> <text>The purchase authorization and invoice form; and</text> </paragraph> <paragraph num="(2)"> <text>An itemized statement of services provided.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The local department shall make payment within 14 working days after the vendor complies with the requirements of §C of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Replacement of Checks Lost, Stolen, or Not Received."> <paragraph num="A."> <text>The local department shall issue a new check to replace a burial assistance check which is lost, stolen, or not received when the vendor satisfies the requirements of this regulation.</text> </paragraph> <paragraph num="B."> <text>If a check is lost, stolen, or not received, the vendor shall notify the local department within 30 calendar days from the date the check was issued.</text> </paragraph> <paragraph num="C."> <text>If the check is stolen, the vendor shall file a complaint with local law enforcement officials and shall provide a valid complaint number.</text> </paragraph> <paragraph num="D."> <text>If the check is cashed, the vendor shall sign a completed forgery affidavit form.</text> </paragraph> <paragraph num="E."> <text>The local department shall issue the replacement check within 5 working days of satisfaction of the conditions in this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Appeals."> <text>The local department shall give to each applicant or recipient of burial assistance written notification of the right to appeal, and procedures for requesting and obtaining a fair hearing as set forth in COMAR 07.01.04.</text> </regulation> <annotations> <annotation type="Authority">Human Services Article, §5-415, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective April 1, 1992 (19:8 Md. R. 797); emergency status extended at 19:20 Md. R. 1811</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted effective February 15, 1993 (20:3 Md. R. 257)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective July 1, 1995 (22:14 Md. R. 1045); amended permanently effective December 4, 1995 (22:24 Md. R. 1893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 1, 1996 (23:19 Md. R. 1373); August 6, 2001 (28:15 Md. R. 1396); November 19, 2007 (34:23 Md. R. 2027)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D, E adopted effective December 1, 1994 (21:23 Md. R. 1448)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E amended effective November 19, 2007 (34:23 Md. R. 2027)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended as an emergency provision effective July 18, 1993 (20:15 Md. R. 1218); emergency status expired October 25, 1993 (20:23 Md. R. 1798)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective October 26, 1993 (20:23 Md. R. 1798); emergency status extended at 21:9 Md. R. 743 and 21:21 Md. R. 1809; emergency status expired December 1, 1994</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective August 6, 2001 (28:15 Md. R. 1396); November 19, 2007 (34:23 Md. R. 2027)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B, C amended and B-1 adopted effective December 1, 1994 (21:23 Md. R. 1448)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D amended as an emergency provision effective July 1, 1995 (22:14 Md. R. 1045); amended permanently effective December 4, 1995 (22:24 Md. R. 1893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> </annotations> </chapter> <chapter num="21" heading="Maryland Energy Assistance Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Maryland Energy Assistance Program (MEAP) is to provide assistance to low-income Maryland residents in meeting their immediate home energy needs under the Low-Income Home Energy Assistance Act to the extent that funds are available.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>The following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Applicant” means the head of household and spouse or cohabitant of the head of household, or representative of a shelter.</text> </paragraph> <paragraph num="(3)"> <text>“Benefit” means the amount of assistance or related service that is provided on behalf of an eligible household.</text> </paragraph> <paragraph num="(4)"> <text>“Boarder” means an individual to whom a household furnishes lodging and meals for compensation. A relative may be given boarder status if aged 60 years old or older, or disabled.</text> </paragraph> <paragraph num="(5)"> <text>“Crisis assistance” means a benefit provided an eligible household during an energy-related emergency and required to be delivered within 18 or 48 hours in accordance with Regulation .10F or G of this chapter.</text> </paragraph> <paragraph num="(6)"> <text>“Current program year” means the State fiscal year from July 1 through June 30.</text> </paragraph> <paragraph num="(7)"> <text>“Department” means the Maryland Department of Human Services.</text> </paragraph> <paragraph num="(8)"> <text>“Disabled” means an individual who has a physical or mental impairment that interferes with one or more of life's major activities, such as walking, seeing, hearing, speaking, working, or learning.</text> </paragraph> <paragraph num="(9)"> <text>“Domiciliary care facility” means an institution which admits aged or disabled persons, maintains the necessary facilities, and provides a protective institutional or home type environment to persons who are of advanced age or have a physical or mental disability.</text> </paragraph> <paragraph num="(10)"> <text>“Duration of benefit” means the length of a State fiscal year during which a household expends an energy benefit or has it returned to the Maryland Energy Assistance Program.</text> </paragraph> <paragraph num="(11)"> <text>“Elderly” means a person 60 years old or older.</text> </paragraph> <paragraph num="(12)"> <text>“Energy crisis” means weather-related or supply-shortage emergencies, or other household energy-related emergencies.</text> </paragraph> <paragraph num="(13)"> <text>“Energy supplier” means a vendor of home energy. An energy supplier may be a company or sole proprietorship supplying electricity, natural gas, propane, kerosene, coal, or wood for residential use.</text> </paragraph> <paragraph num="(14)"> <text>“Head of household” means a person who is designated by the household as the head or representative of the household.</text> </paragraph> <paragraph num="(15)"> <text>“Homeless person” means a resident of Maryland without shelter and lacking resources to provide shelter.</text> </paragraph> <paragraph num="(16)"> <text>“Household” means an individual or group of individuals who are living together as one unit and for whom residential energy is customarily purchased in common or who make undesignated payments for energy in the form of rent.</text> </paragraph> <paragraph num="(17)"> <text>“Landlord” means the owner of the property who leases or rents the property to the household.</text> </paragraph> <paragraph num="(18)"> <text>“Local agency” means the local administering agency that the Department has designated to administer a component or components of the Program.</text> </paragraph> <paragraph num="(19)"> <text>“Public housing” means a dwelling complex owned and operated by a local government and whose:</text> <paragraph num="(a)"> <text>Residents are determined eligible based on income; and</text> </paragraph> <paragraph num="(b)"> <text>Rental fees are subsidized by local or federal funding.</text> </paragraph> </paragraph> <paragraph num="(20)"> <text>“Qualified alien” means an individual who is not a citizen of the United States who:</text> <paragraph num="(a)"> <text>Is lawfully admitted for permanent residence under the Immigration and Nationality Act (INA);</text> </paragraph> <paragraph num="(b)"> <text>Is admitted to the United States as a refugee under §207 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(c)"> <text>Is granted asylum under §208 of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(d)"> <text>Has had deportation or removal withheld under §234(h) or 241(b)(3) of the Immigration and Nationality Act;</text> </paragraph> <paragraph num="(e)"> <text>Has been granted status as a Cuban or Haitian entrant as defined in §501(e) of the Refugee Education Assistance Act of 1980;</text> </paragraph> <paragraph num="(f)"> <text>Is paroled into the United States under §212(d)(5) of the Immigration and Nationality Act for a period of at least 1 year;</text> </paragraph> <paragraph num="(g)"> <text>Is granted conditional entry pursuant to §203(a)(7) of the Immigration and Nationality Act as in effect before April 1, 1980; or</text> </paragraph> <paragraph num="(h)"> <text>Is a battered spouse, battered child, or parent or child of a battered individual.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>“Renter” means an individual who leases a residential dwelling from a landlord.</text> </paragraph> <paragraph num="(22)"> <text>“Roomer” means an individual to whom a household furnishes lodging but not meals for compensation. A relative may be given roomer status if 60 years old or older, or disabled.</text> </paragraph> <paragraph num="(23)"> <text>Shelter.</text> <paragraph num="(a)"> <text>“Shelter” means a public or private nonprofit residential facility whose function is to provide temporary or intermediate accommodations to battered spouses and homeless persons.</text> </paragraph> <paragraph num="(b)"> <text>“Shelter” does not include residential treatment programs, for example, those funded by the Departments of Juvenile Services, Aging, Human Services, and Department of Health.</text> </paragraph> </paragraph> <paragraph num="(24)"> <text>Subsidized Housing.</text> <paragraph num="(a)"> <text>“Subsidized Housing” means a privately owned dwelling complex where eligibility for residency is based on income and the rental fees are subsidized by federal or local funding.</text> </paragraph> <paragraph num="(b)"> <text>“Subsidized Housing” does not include a dwelling funded under the Department of Housing and Urban Development's Below Market Interest Rate Program or under the Rental Assistance Program.</text> </paragraph> </paragraph> <paragraph num="(25)"> <text>“Verification” means proof of accuracy of statements made by the applicant or recipient.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for Assistance."> <paragraph num="A."> <text>A household is eligible for assistance if the:</text> <paragraph num="(1)"> <text>Household resides in Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Total household countable income as described in Regulation .04 of this chapter does not exceed the percent of the current poverty levels as published annually by the Department of Health for the Low Income Home Energy Assistance Program (LIHEAP) under 45 CFR Part 96 and established as the income eligibility limits in the current LIHEAP plan;</text> </paragraph> <paragraph num="(3)"> <text>Applicant completes an application as described in Regulation .05 of this chapter; and</text> </paragraph> <paragraph num="(4)"> <text>Members of the household are U.S. citizens or fit the definition of qualified alien.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Homeless or Battered Spouse Shelter.</text> <paragraph num="(1)"> <text>A shelter is eligible for assistance if the:</text> <paragraph num="(a)"> <text>Shelter is in Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>Shelter incurs energy expenses during the State fiscal year.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A shelter is ineligible for energy assistance if the shelter has received assistance through the Maryland Energy Assistance Program during the current State fiscal year.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Waiver. The Administration may establish a policy each year to waive §A(2) of this regulation. Notification of a waiver shall be provided as part of its annual plan. If a waiver is provided for in the given year, the application may be granted a waiver to §A(2) of this regulation based on substantial out-of-pocket medical expenses incurred within 3 months of the application date. A waiver request shall include documentation of the expenses.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Income Requirements."> <paragraph num="A."> <text>The applicant's total household income is determined by using countable income, as described in §D of this regulation, received by household members during the 30-day period before the date of application.</text> </paragraph> <paragraph num="B."> <text>The Administration shall determine the maximum allowable income for households as indicated in Regulation .07 of this chapter.</text> </paragraph> <paragraph num="C."> <text>Treatment of Income of Household Members Not Meeting the U.S. Citizenship or Qualified Alien Requirements.</text> <paragraph num="(1)"> <text>Any member of the applicant's household, including the applicant, who does not meet the U.S. citizenship or qualified alien requirements as provided in Regulation .02B(19) of this chapter, shall have the member's income included on the application, but may not be counted as a member of the applicant's household.</text> </paragraph> <paragraph num="(2)"> <text>In determining the household's eligibility, the income attributed to the individual who is not a U.S. citizen or qualified alien shall be verified and included in the household's total income.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Countable Income. Income from the following sources is countable income:</text> <paragraph num="(1)"> <text>Gross wages, tips, and commissions received from employment;</text> </paragraph> <paragraph num="(2)"> <text>Self-employment and rental income, less operating expenses except for depreciation necessary to produce the income;</text> </paragraph> <paragraph num="(3)"> <text>Social Security income less Medicare payment deduction;</text> </paragraph> <paragraph num="(4)"> <text>Supplemental Security Income (SSI);</text> </paragraph> <paragraph num="(5)"> <text>Dividends;</text> </paragraph> <paragraph num="(6)"> <text>Interest received from savings or checking accounts;</text> </paragraph> <paragraph num="(7)"> <text>Interest or dividends received from the redemption of bonds;</text> </paragraph> <paragraph num="(8)"> <text>Estate or trust fund income;</text> </paragraph> <paragraph num="(9)"> <text>Royalties;</text> </paragraph> <paragraph num="(10)"> <text>Temporary cash assistance (TCA);</text> </paragraph> <paragraph num="(11)"> <text>Temporary Disability Assistance Program (TDAP);</text> </paragraph> <paragraph num="(12)"> <text>Pensions;</text> </paragraph> <paragraph num="(13)"> <text>Disbursements from annuities, individual retirement accounts (IRAs), or other retirement accounts;</text> </paragraph> <paragraph num="(14)"> <text>Child support payments;</text> </paragraph> <paragraph num="(15)"> <text>Alimony or spousal support;</text> </paragraph> <paragraph num="(16)"> <text>Workers' compensation benefits;</text> </paragraph> <paragraph num="(17)"> <text>Unemployment insurance benefits;</text> </paragraph> <paragraph num="(18)"> <text>Veteran's pension benefits;</text> </paragraph> <paragraph num="(19)"> <text>Mine worker's benefits;</text> </paragraph> <paragraph num="(20)"> <text>Armed forces dependent allowances;</text> </paragraph> <paragraph num="(21)"> <text>Criminal Injuries Compensation Board payments;</text> </paragraph> <paragraph num="(22)"> <text>Monetary gifts and loans, excluding the portion of a student loan used to cover tuition and required fees;</text> </paragraph> <paragraph num="(23)"> <text>Stipends for educational or research fellowships for living expenses excluding that portion that covers tuition and required fees;</text> </paragraph> <paragraph num="(24)"> <text>Employee strike funds if there is no employee contribution;</text> </paragraph> <paragraph num="(25)"> <text>Third-party payments received by live-in home care providers for the care of adults who cannot care for themselves; and</text> </paragraph> <paragraph num="(26)"> <text>Railroad retirement benefits less Medicare payment deduction.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Income or resources from the following sources are not countable income:</text> <paragraph num="(1)"> <text>Third-party payments over which the household has no discretion of the use of the funds;</text> </paragraph> <paragraph num="(2)"> <text>In-kind contributions of a commodity or service such as gifts of food, building materials used for repairs, or labor;</text> </paragraph> <paragraph num="(3)"> <text>Employment income of:</text> <paragraph num="(a)"> <text>A child younger than 18 years old;</text> </paragraph> <paragraph num="(b)"> <text>A full-time student;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Educational assistance funded under Title IV of the Higher Education Act or under the Bureau of Indian Affairs;</text> </paragraph> <paragraph num="(5)"> <text>Educational assistance, such as grants, scholarships, fellowships, educational loans on which payment is deferred, work-study, and veteran's benefits, to pay for tuition, books, and other required materials, and required fees:</text> <paragraph num="(a)"> <text>At a recognized institution of postsecondary education;</text> </paragraph> <paragraph num="(b)"> <text>At a school for individuals with disabilities;</text> </paragraph> <paragraph num="(c)"> <text>In a vocational education program in a vocational or technical school; or</text> </paragraph> <paragraph num="(d)"> <text>In a program that provides for obtaining a secondary school diploma or an equivalent;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Payments under the Federal Action Program to participants in the Retired Senior Volunteer Program, Foster Grandparents, or Senior Companion Program;</text> </paragraph> <paragraph num="(7)"> <text>Stipends to participants in State or federally funded job training programs;</text> </paragraph> <paragraph num="(8)"> <text>Federal Department of Housing and Urban Development (HUD) direct payment subsidies provided to households;</text> </paragraph> <paragraph num="(9)"> <text>Food stamp benefits;</text> </paragraph> <paragraph num="(10)"> <text>Welfare avoidance grants (WAGs);</text> </paragraph> <paragraph num="(11)"> <text>Public assistance vendor payments provided for emergency assistance or special assistance;</text> </paragraph> <paragraph num="(12)"> <text>Foster care grants and foster child care payments;</text> </paragraph> <paragraph num="(13)"> <text>Child support paid as required by court order pursuant to §F of this regulation;</text> </paragraph> <paragraph num="(14)"> <text>Payments to employees on strike if the strike fund consists of employee contributions;</text> </paragraph> <paragraph num="(15)"> <text>Reinvested interest and dividends from individual retirement accounts (IRAs) or other retirement accounts;</text> </paragraph> <paragraph num="(16)"> <text>A nonrecurring lump sum payment including income tax refunds and lottery winnings;</text> </paragraph> <paragraph num="(17)"> <text>Maryland Renters' Tax Credit Program payments;</text> </paragraph> <paragraph num="(18)"> <text>Maryland Homeowners' Tax Credit Program credits;</text> </paragraph> <paragraph num="(19)"> <text>Federal earned income tax credits or payments;</text> </paragraph> <paragraph num="(20)"> <text>Medicare payments deducted from Social Security grants;</text> </paragraph> <paragraph num="(21)"> <text>Subsidized adoption payments; and</text> </paragraph> <paragraph num="(22)"> <text>Americorps of VISTA payments.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Calculating Allowable Child Support Payments.</text> <paragraph num="(1)"> <text>Verified child support payments may be deducted from the applicant's or another household member's gross income up to the amount specified by court order.</text> </paragraph> <paragraph num="(2)"> <text>Child support payments made in excess of the specified amount on the court order may not be deducted from the applicant's or another household member's gross income.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Application Process."> <paragraph num="A."> <text>An applicant or the applicant's representative shall submit a MEAP application to the local agency:</text> <paragraph num="(1)"> <text>In person; or</text> </paragraph> <paragraph num="(2)"> <text>By the mail-in application process.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A complete MEAP application includes:</text> <paragraph num="(1)"> <text>The application form signed and dated by the applicant or the applicant's representative;</text> </paragraph> <paragraph num="(2)"> <text>The names of all household members;</text> </paragraph> <paragraph num="(3)"> <text>Verification of a Social Security number or documentary evidence that each member has applied for a number;</text> </paragraph> <paragraph num="(4)"> <text>Verification of all income of all household members, except for the Social Security income of individuals who have received Social Security benefits for more than 2 years;</text> </paragraph> <paragraph num="(5)"> <text>Verification of the applicant's identity;</text> </paragraph> <paragraph num="(6)"> <text>Verification of immigrant status for those eligible household members applying for the benefit who are not U.S. citizens;</text> </paragraph> <paragraph num="(7)"> <text>Verification of residence;</text> </paragraph> <paragraph num="(8)"> <text>Proof of rental status, if renter; and</text> </paragraph> <paragraph num="(9)"> <text>A statement signed by the applicant or the applicant's representative authorizing the local agency to verify, through any appropriate sources, statements made or documents presented by the applicant or the applicant's representative during the application process.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Shelter Application.</text> <paragraph num="(1)"> <text>A complete application for a shelter includes:</text> <paragraph num="(a)"> <text>A shelter application form;</text> </paragraph> <paragraph num="(b)"> <text>Verification and location of shelter;</text> </paragraph> <paragraph num="(c)"> <text>The name and address of the energy supplier which services the shelter;</text> </paragraph> <paragraph num="(d)"> <text>Proof of current year heating bills as designated by the Administration; and</text> </paragraph> <paragraph num="(e)"> <text>A release from authorizing the Administration to verify shelter status through any appropriate sources.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Applications are accepted during the period set forth in Regulation .02B(6) of this chapter.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A shelter administered by a designated local agency shall submit a shelter application to the Maryland Office of Home Energy Programs for processing.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Local Agency Response to Application."> <paragraph num="A."> <text>Receipt of Application. Upon receipt of the application, the local agency shall:</text> <paragraph num="(1)"> <text>Record the date the application was received by the local agency;</text> </paragraph> <paragraph num="(2)"> <text>Record the date of application as described in §B of this regulation; and</text> </paragraph> <paragraph num="(3)"> <text>Assess the application for completeness.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Date of Application. The date of application is:</text> <paragraph num="(1)"> <text>For a walk-in application, the date the local agency receives the application; or</text> </paragraph> <paragraph num="(2)"> <text>For an application received by mail, the date it was signed by the applicant or the applicant's representative if the local agency receives the application:</text> <paragraph num="(a)"> <text>Within 10 working days of the date the applicant or the applicant's representative signs the application; or</text> </paragraph> <paragraph num="(b)"> <text>For good cause shown, at a later reasonable date after 10 working days of the date the applicant or the applicant's representative signs the application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Incomplete Application. If the application is incomplete:</text> <paragraph num="(1)"> <text>The local agency shall request the applicant or the applicant's representative to provide the missing information within 15 calendar days from the date of the notification; and</text> </paragraph> <paragraph num="(2)"> <text>If the applicant or the applicant's representative does not provide the requested information within 15 calendar days from the date of the notification, the local agency shall deny the application as specified in §D(3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Decisions on an Application.</text> <paragraph num="(1)"> <text>The local agency shall approve or deny the application within 45 calendar days of receipt of a completed application, except as allowed in §D(5) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Approved Application.</text> <paragraph num="(a)"> <text>The local agency shall mail notification to the applicant or the applicant's representative of the approval within 10 working days after sending benefits to the applicant's energy supplier.</text> </paragraph> <paragraph num="(b)"> <text>The written notice of the local agency's decision shall include:</text> <paragraph num="(i)"> <text>The amount or description of benefits approved on behalf of the applicant's household;</text> </paragraph> <paragraph num="(ii)"> <text>The duration of the benefits;</text> </paragraph> <paragraph num="(iii)"> <text>The name of the energy supplier to which the benefits are paid; and</text> </paragraph> <paragraph num="(iv)"> <text>An explanation of the applicant's right to appeal any part of the agency's decision and the method for requesting an administrative hearing of an appeal as set forth in Regulation .12 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Denied Application. The local agency shall deny the application for benefits if the:</text> <paragraph num="(a)"> <text>Applicant's household countable income exceeds the income set forth in Regulation .03A(2) of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Applicant or the applicant's representative has not provided information requested by the local agency as required in Regulation .06B of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>Applicant dies while the application is being processed;</text> </paragraph> <paragraph num="(d)"> <text>Applicant establishes residency outside Maryland while the application is being processed;</text> </paragraph> <paragraph num="(e)"> <text>Applicant does not meet the eligibility criteria as required in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(f)"> <text>Applicant abandons the applicant's residence;</text> </paragraph> <paragraph num="(g)"> <text>Applicant withdraws the application for MEAP assistance;</text> </paragraph> <paragraph num="(h)"> <text>Information supplied at application was incorrect and the household was originally ineligible;</text> </paragraph> <paragraph num="(i)"> <text>Applicant resides in public or subsidized housing where heat is included in the rent;</text> </paragraph> <paragraph num="(j)"> <text>Household as constituted at time of application has received assistance through Maryland Energy Assistance Program during the current program year; or</text> </paragraph> <paragraph num="(k)"> <text>Applicant resides in an assisted living facility.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Notice of Denial.</text> <paragraph num="(a)"> <text>The local agency shall mail notification to the applicant of the decision to deny the application within 10 working days of the decision.</text> </paragraph> <paragraph num="(b)"> <text>The written notice shall include:</text> <paragraph num="(i)"> <text>The reason for the denial;</text> </paragraph> <paragraph num="(ii)"> <text>The COMAR citation of the regulation supporting the decision to deny the application;</text> </paragraph> <paragraph num="(iii)"> <text>An explanation of the applicant's right to appeal the decision and the method for requesting an administrative hearing set forth in Regulation .12 of this chapter; and</text> </paragraph> <paragraph num="(iv)"> <text>The date by which the local agency shall receive the applicant's administrative hearing request.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>Delaying MEAP Benefits. The local agency may delay the delivery of MEAP benefits if:</text> <paragraph num="(a)"> <text>The applicant moves to another residence that cannot be serviced by the household's originally designated energy supplier;</text> </paragraph> <paragraph num="(b)"> <text>The local agency has reason to believe the applicant or the applicant's representative provided incorrect information on the application; or</text> </paragraph> <paragraph num="(c)"> <text>The applicant or the applicant's representative fails to notify the local agency of a new address and the local agency cannot contact the applicant.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The applicant or the applicant's representative shall notify the local agency of the applicant's new energy supplier if the applicant changes residence to an area serviced by another energy supplier.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Unused benefits. The energy supplier shall return any unused benefit, for which the applicant may not be held liable, to the local agency or the Department of Human Services as specified by the Administration in its procedures.</text> </paragraph> <paragraph num="F."> <text>Termination of MEAP Benefits.</text> <paragraph num="(1)"> <text>The local agency shall terminate an applicant's MEAP benefits and notify the energy supplier to return the applicant's unused benefits to the local agency if the applicant:</text> <paragraph num="(a)"> <text>Move to a residence outside of the State;</text> </paragraph> <paragraph num="(b)"> <text>Move to an area outside of the applicant's energy supplier's service area and fails to report the new address to the local agency;</text> </paragraph> <paragraph num="(c)"> <text>Is no longer a customer of the energy supplier receiving the benefit;</text> </paragraph> <paragraph num="(d)"> <text>Submits an application for an individual who has died;</text> </paragraph> <paragraph num="(e)"> <text>Abandons the residence;</text> </paragraph> <paragraph num="(f)"> <text>Informs the local agency that the benefit is not wanted;</text> </paragraph> <paragraph num="(g)"> <text>Moves to an assisted living facility;</text> </paragraph> <paragraph num="(h)"> <text>Is incarcerated; or</text> </paragraph> <paragraph num="(i)"> <text>Supplies incorrect information at application and the applicant was originally ineligible.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the local agency determines that termination of the benefit is required, the local agency shall notify the household in writing. The written notice shall include:</text> <paragraph num="(a)"> <text>The reason for termination;</text> </paragraph> <paragraph num="(b)"> <text>The COMAR citation supporting the decision; and</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the applicant's right to appeal and method for requesting an administrative hearing.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Delivery of Benefit."> <paragraph num="A."> <text>Delivery of benefit may be accomplished by a:</text> <paragraph num="(1)"> <text>Benefit payment to the energy supplier on behalf of the applicant, as determined by the Administration in accordance with the provisions of the current contract in effect with the energy supplier.</text> </paragraph> <paragraph num="(2)"> <text>Benefit payment to the landlord on behalf of the applicant when heating costs are included in the rent. The payment is to be credited to the applicant's rent.</text> </paragraph> <paragraph num="(3)"> <text>Direct benefit payment to the applicant if:</text> <paragraph num="(a)"> <text>The vendor or landlord refuses to accept payment; or</text> </paragraph> <paragraph num="(b)"> <text>Other circumstances as determined by the local agency prevent the issuance of the benefit to a vendor; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Direct benefit payment to the shelter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Amount of Benefit Payment.</text> <paragraph num="(1)"> <text>The Administration shall determine annually the benefit payment levels and include the levels in each year's approved State plan.</text> </paragraph> <paragraph num="(2)"> <text>The Administration may authorize a supplemental benefit increase, and shall determine the amount of any supplemental increase and provide notice of the amount by:</text> <paragraph num="(a)"> <text>An approved State plan amendment for the current year;</text> </paragraph> <paragraph num="(b)"> <text>A benefit letter to the household; and</text> </paragraph> <paragraph num="(c)"> <text>A letter to the energy supplier.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The Administration shall determine annually the percentage of a shelter's total documented current heating bill that comprises the benefit payment to shelters, and provide written notice of the benefit amount to eligible shelters.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local agency shall send written notification to each energy supplier to return to MEAP the undelivered benefits of households that no longer have an active account with the energy supplier. The written notice shall request that the energy supplier return to MEAP balances remaining at the close of a customer's account, by the time specified in the supplier's current contract.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Delay or Termination of Service."> <paragraph num="A."> <text>The local agency may delay the delivery of service when the:</text> <paragraph num="(1)"> <text>Household moves to another residence and cannot be serviced by the original energy supplier or landlord. In this case the:</text> <paragraph num="(a)"> <text>Applicant shall notify the local agency of the new address and new energy supplier or landlord.</text> </paragraph> <paragraph num="(b)"> <text>Original energy supplier or landlord shall return any unused benefit to the local agency. The applicant may not be held liable for the failure of the energy supplier or landlord to return the unused benefit.</text> </paragraph> <paragraph num="(c)"> <text>Local agency shall arrange for continued delivery of the remaining benefit.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Household moves to another residence and can be serviced by the original energy supplier. The applicant shall notify the local agency of the new address and shall arrange for continued delivery of the benefit.</text> </paragraph> <paragraph num="(3)"> <text>Local agency has reason to believe that incorrect information was supplied on the application.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local agency shall terminate the benefit and notify the energy supplier or landlord to return any unused portion of the benefit to the local agency when the:</text> <paragraph num="(1)"> <text>Household moves and is no longer eligible;</text> </paragraph> <paragraph num="(2)"> <text>Household moves and fails to report the new address;</text> </paragraph> <paragraph num="(3)"> <text>Household consists of one person who has died;</text> </paragraph> <paragraph num="(4)"> <text>Residence is abandoned;</text> </paragraph> <paragraph num="(5)"> <text>Applicant informs the local agency that the benefit is not wanted;</text> </paragraph> <paragraph num="(6)"> <text>Information supplied at application was incorrect and the household originally was ineligible.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When the local agency determines that termination of the benefit is required, the local agency shall notify the household in writing. The written notice shall include:</text> <paragraph num="(1)"> <text>The reason for termination;</text> </paragraph> <paragraph num="(2)"> <text>The specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(3)"> <text>An explanation of the applicant's right to appeal and method for requesting a fair hearing. If the household files an appeal within 15 calendar days, the benefit is continued until the hearing decision has been made.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Division of the Household."> <paragraph num="A."> <text>If a household is divided, the energy supplier shall credit the undelivered benefit to the part of the household that remains at the original residence.</text> </paragraph> <paragraph num="B."> <text>The energy supplier shall return the undelivered benefit to MEAP for reallocation if the original residence is abandoned.</text> </paragraph> <paragraph num="C."> <text>New households formed as a result of division of the original household may apply for assistance.</text> </paragraph> <paragraph num="D."> <text>A household may receive only one benefit during the heating season except as provided for in Regulation .07B(2) of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Crisis Assistance."> <paragraph num="A."> <text>A household may apply for crisis assistance from November through March.</text> </paragraph> <paragraph num="B."> <text>The applicant shall sign a declaration form attesting to the crisis situation.</text> </paragraph> <paragraph num="C."> <text>A household may apply for crisis assistance at the time of application for MEAP or after the date of application, but before notification that the benefit has been granted.</text> </paragraph> <paragraph num="D."> <text>The local agency shall determine income eligibility based on the documentation provided by the applicant at the time of application. The applicant shall declare the amount of income by signing an income declaration form, if the documentation provided is insufficient to complete the application.</text> </paragraph> <paragraph num="E."> <text>The local agency shall determine eligibility for crisis assistance and provide a benefit for crisis assistance to equal the amount needed to alleviate the crisis, up to the current year's approved crisis assistance payment level in accordance with each year's State plan and any corresponding amendment or amendments to the plan.</text> </paragraph> <paragraph num="F."> <text>The local agency shall arrange for delivery of the benefit within 18 hours of the time that the crisis is declared if the:</text> <paragraph num="(1)"> <text>Household has no supply of fuel;</text> </paragraph> <paragraph num="(2)"> <text>Household's utility service is disconnected; or</text> </paragraph> <paragraph num="(3)"> <text>Household has a broken furnace or fuel burner.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The local agency shall arrange for delivery of the benefit within 48 hours of the time that the crisis is declared if the household has:</text> <paragraph num="(1)"> <text>Not more than a 3 to 4 day supply of fuel; or</text> </paragraph> <paragraph num="(2)"> <text>A "true" disconnection notice for within 3 or 4 days.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Crisis assistance benefits may take the form of:</text> <paragraph num="(1)"> <text>Payment to an energy supplier;</text> </paragraph> <paragraph num="(2)"> <text>Furnace repair; or</text> </paragraph> <paragraph num="(3)"> <text>Temporary shelter.</text> </paragraph> </paragraph> <paragraph num="I."> <text>If the household is determined eligible based on the completed application, the local agency shall deduct the value of the crisis assistance from the benefit. The local agency shall authorize the energy supplier to deliver the remainder of the benefit.</text> </paragraph> <paragraph num="J."> <text>If the applicant is found to be ineligible after receiving crisis assistance, the local agency shall attempt to recover the benefit.</text> </paragraph> <paragraph num="K."> <text>The local agency shall deny a household crisis assistance if the household applies for crisis assistance after the benefit has been exhausted, but the local agency shall refer the household to other agencies for assistance.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Recovery."> <paragraph num="A."> <text>Applicants are liable for payments made in excess of the allowable benefit as determined by the Administration.</text> </paragraph> <paragraph num="B."> <text>The local agency shall require the energy supplier or landlord to return the amount of the overpayment from any unused benefit.</text> </paragraph> <paragraph num="C."> <text>If the amount of the unused benefit is not sufficient to cover the amount of overpayment, the local agency shall attempt to recover the overpayment from the applicant.</text> </paragraph> <paragraph num="D."> <text>If the applicant fails to comply with the request for repayment, the local agency shall refer the recovery of the overpayment to the Administration. The Administration shall refer the case to the Central Collections Unit of the Department of Budget and Management.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Administrative Hearing Process."> <paragraph num="A."> <text>The local agency shall have a grievance procedure and shall attempt to resolve a grievance at the local level.</text> </paragraph> <paragraph num="B."> <text>The local agency shall give written notification of the right to and the procedures for requesting and obtaining a fair hearing to each applicant or recipient whenever the local agency notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate assistance.</text> </paragraph> <paragraph num="C."> <text>The appeal procedures are set forth in COMAR 07.01.04.03H.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§5-5A-07 and 5-608, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference—45 CFR 96, Subpart H.)</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 22, 1985 (12:8 Md. R. 801)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02B, .03, .04B, .05F, .06, .12 amended effective July 28, 1986 (13:15 Md. R. 1733)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulations .03E and .06B amended effective February 24, 1986 (13:4 Md. R. 395)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective May 4, 1987 (14:9 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Annotation: COMAR 07.06.06 cited in Attorney General Opinion No. 86-013 (March 5, 1986)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 15, 1991 (18:7 Md. R. 771)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 24, 2004 (31:10 Md. R. 794)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B, C amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.06 to COMAR 07.03.21, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B, C amended effective May 22, 2017 (44:10 Md. R. 470)</annotation> </annotations> </chapter> <chapter num="22" heading="Electric Universal Service Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>The purpose of the Electric Universal Service Program (EUSP) is to:</text> <paragraph num="(1)"> <text>Provide cash assistance and weatherization services to eligible low-income Maryland residents under the Universal Service Program provisions of The Electric Competition and Customer Choice Act to the extent that funds are available; and</text> </paragraph> <paragraph num="(2)"> <text>Help residents reduce and manage their electric costs and maintain their electric service.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The assistance components under the EUSP administered by the Office of Home Energy include:</text> <paragraph num="(1)"> <text>Bill assistance; and</text> </paragraph> <paragraph num="(2)"> <text>Arrearage retirement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“All-electric residence” means a dwelling that uses electricity as its primary source of heat.</text> </paragraph> <paragraph num="(3)"> <text>“Annual consumption” means the amount of electricity, stated in kilowatt hours as reported by the customer's electric company, an electric customer uses in a 12-month period.</text> </paragraph> <paragraph num="(4)"> <text>“Applicant” means an electric customer for whom EUSP assistance is being requested.</text> </paragraph> <paragraph num="(5)"> <text>“Arrearage” means the amount of money owed by an electric customer to an electric company which is 21 days or more past due.</text> </paragraph> <paragraph num="(6)"> <text>“Assisted living facility” means an institution that admits elderly or disabled individuals and provides a protective institutional or home-type environment for a fee.</text> </paragraph> <paragraph num="(7)"> <text>“Benefit” means cash assistance or other EUSP service that is provided on behalf of an eligible applicant.</text> </paragraph> <paragraph num="(8)"> <text>“Department” means the Maryland Department of Human Services.</text> </paragraph> <paragraph num="(9)"> <text>“Disabled” means an individual who has a physical or mental impairment that interferes with one or more of life's major activities, such as walking, seeing, hearing, speaking, working, or learning.</text> </paragraph> <paragraph num="(10)"> <text>“Elderly” means an individual 60 years old or older.</text> </paragraph> <paragraph num="(11)"> <text>“Electric company” means the company that provides electric distribution services to an electric customer.</text> </paragraph> <paragraph num="(12)"> <text>“Electric customer” means an individual:</text> <paragraph num="(a)"> <text>With an active retail electric service account in the individual's name; or</text> </paragraph> <paragraph num="(b)"> <text>Who is applying for retail electric service in the individual's name.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Household” means an individual or group of individuals who are living together as one unit and for whom residential electric service is purchased in common.</text> </paragraph> <paragraph num="(14)"> <text>“Income” means gross income unless otherwise specified in Regulation .04 of this chapter.</text> </paragraph> <paragraph num="(15)"> <text>“Landlord” means the owner of the property who leases or rents the property to the household.</text> </paragraph> <paragraph num="(16)"> <text>“Local agency” means an agency with which the Department has contracted to administer a component or components of the EUSP.</text> </paragraph> <paragraph num="(17)"> <text>“Low-income weatherization” means cost effective measures that reduce electric energy consumption.</text> </paragraph> <paragraph num="(18)"> <text>“Non-all-electric residence” means a dwelling that:</text> <paragraph num="(a)"> <text>Does not use electricity as its primary source of heat; and</text> </paragraph> <paragraph num="(b)"> <text>Is equipped with fossil fuel-burning heating equipment for oil, gas, propane, kerosene, or coal.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Off-service applicant” means an EUSP applicant who does not have an active retail electric service account.</text> </paragraph> <paragraph num="(20)"> <text>“On-service applicant” means an EUSP applicant who has an active account for electric service.</text> </paragraph> <paragraph num="(21)"> <text>“Program year” means July 1 through June 30.</text> </paragraph> <paragraph num="(22)"> <text>“Proxy” means an individual 18 years old or older who is authorized by signature of the applicant to:</text> <paragraph num="(a)"> <text>Participate in the intake interview; and</text> </paragraph> <paragraph num="(b)"> <text>Provide information and documentation on behalf of the applicant.</text> </paragraph> </paragraph> <paragraph num="(23)"> <text>“Public housing” means a dwelling complex owned and operated by a local government whose:</text> <paragraph num="(a)"> <text>Residents are determined eligible based on income; and</text> </paragraph> <paragraph num="(b)"> <text>Rental fees are subsidized by local or federal funding.</text> </paragraph> </paragraph> <paragraph num="(24)"> <text>“Qualified alien” has the meaning stated in 8 U.S.C. §1641.</text> </paragraph> <paragraph num="(25)"> <text>“Renter” means an individual who rents or leases a residential dwelling from a landlord.</text> </paragraph> <paragraph num="(26)"> <text>Subsidized Housing.</text> <paragraph num="(a)"> <text>“Subsidized housing” means a public or privately owned dwelling where:</text> <paragraph num="(i)"> <text>Eligibility for residency is based on income; and</text> </paragraph> <paragraph num="(ii)"> <text>The rental fees are subsidized by federal or local funding.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Subsidized housing” does not include a dwelling funded under the following programs of the Maryland Department of Housing and Community Development:</text> <paragraph num="(i)"> <text>Below Market Interest Rate Program; or</text> </paragraph> <paragraph num="(ii)"> <text>Rental Assistance Program.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(27)"> <text>“Verification” means documentation or proof of accuracy of statements made by the applicant, proxy, or recipient of EUSP benefits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for Assistance."> <paragraph num="A."> <text>An applicant is eligible for assistance if the applicant:</text> <paragraph num="(1)"> <text>Is an electric customer;</text> </paragraph> <paragraph num="(2)"> <text>Resides in Maryland;</text> </paragraph> <paragraph num="(3)"> <text>Has total household countable income as described in Regulation .04 of this chapter which does not exceed 175 percent of the federal poverty level; and</text> </paragraph> <paragraph num="(4)"> <text>Is a:</text> <paragraph num="(a)"> <text>U.S. citizen,</text> </paragraph> <paragraph num="(b)"> <text>Legal immigrant admitted for permanent residence or otherwise legally residing in the United States, or</text> </paragraph> <paragraph num="(c)"> <text>Qualified alien.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>For purposes of receiving an arrearage, an applicant:</text> <paragraph num="(1)"> <text>May not have received an arrearage benefit from the EUSP within the preceding 7 fiscal years; and</text> </paragraph> <paragraph num="(2)"> <text>Shall have a qualified arrearage reported by the applicant's current electric company.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Waiver. Waivers to §A(3) of this regulation may be granted according to policy established under COMAR 07.03.21.03C.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Income Requirements."> <paragraph num="A."> <text>Total Household Income. The applicant's total household income is determined by using countable income, as described in §D of this regulation, received by household members during the 30-day period before the date of application.</text> </paragraph> <paragraph num="B."> <text>Maximum Allowable Income. The Administration shall determine the maximum allowable income for households as indicated in Regulation .03C of this chapter.</text> </paragraph> <paragraph num="C."> <text>Income of Household Members Not Meeting the U.S. Citizenship Requirements.</text> <paragraph num="(1)"> <text>Any member of the applicant's household, including the applicant, who does not meet the U.S. citizenship requirements as provided in Regulation .03D of this chapter shall be included on the application but may not be counted as a member of the applicant's household.</text> </paragraph> <paragraph num="(2)"> <text>For the purpose of determining the household's eligibility, the income attributed to the individual who is not a U.S. citizen shall be verified and included in the household's total income.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Countable Income. Income from the following sources is considered countable income:</text> <paragraph num="(1)"> <text>Gross wages, tips, and commissions received from employment;</text> </paragraph> <paragraph num="(2)"> <text>Self-employment income and rental income, less expenses (excluding depreciation expenses) necessary to produce the income;</text> </paragraph> <paragraph num="(3)"> <text>Social Security income less Medicare payment deduction;</text> </paragraph> <paragraph num="(4)"> <text>Supplemental Security Income (SSI) less Medicare payment deduction;</text> </paragraph> <paragraph num="(5)"> <text>Dividends;</text> </paragraph> <paragraph num="(6)"> <text>Interest received from savings or checking accounts;</text> </paragraph> <paragraph num="(7)"> <text>Interest or dividends received from the redemption of bonds;</text> </paragraph> <paragraph num="(8)"> <text>Estate or trust fund income;</text> </paragraph> <paragraph num="(9)"> <text>Royalties;</text> </paragraph> <paragraph num="(10)"> <text>Temporary Cash Assistance (TCA);</text> </paragraph> <paragraph num="(11)"> <text>Temporary Disability Assistance Program (TDAP);</text> </paragraph> <paragraph num="(12)"> <text>Pensions;</text> </paragraph> <paragraph num="(13)"> <text>Disbursements from annuities, individual retirement accounts (IRAs), or other retirement accounts;</text> </paragraph> <paragraph num="(14)"> <text>Child support;</text> </paragraph> <paragraph num="(15)"> <text>Alimony or spousal support;</text> </paragraph> <paragraph num="(16)"> <text>Workers' Compensation benefits;</text> </paragraph> <paragraph num="(17)"> <text>Unemployment Insurance benefits;</text> </paragraph> <paragraph num="(18)"> <text>Veteran's pension benefits;</text> </paragraph> <paragraph num="(19)"> <text>Mine worker's benefits;</text> </paragraph> <paragraph num="(20)"> <text>Armed forces dependent allowances;</text> </paragraph> <paragraph num="(21)"> <text>Criminal Injuries Compensation Board payments;</text> </paragraph> <paragraph num="(22)"> <text>Monetary gifts and loans, excluding the portion of a student loan used to cover tuition and required fees;</text> </paragraph> <paragraph num="(23)"> <text>Stipends for educational or research fellowships for living expenses excluding that portion that covers tuition and required fees;</text> </paragraph> <paragraph num="(24)"> <text>Employee strike funds where there is no employee contribution;</text> </paragraph> <paragraph num="(25)"> <text>Third-party payments received by live-in home care providers for the care of adults who cannot care for themselves; and</text> </paragraph> <paragraph num="(26)"> <text>Railroad retirement benefits less Medicare payment deduction.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Noncountable Income. Income or resources from the following sources are not considered countable income:</text> <paragraph num="(1)"> <text>Third-party payments over which the household has no discretion of the use of the funds;</text> </paragraph> <paragraph num="(2)"> <text>In-kind contributions of a commodity or service such as gifts of food, building materials used for repairs, or labor;</text> </paragraph> <paragraph num="(3)"> <text>Employment income of children 17 years old or younger;</text> </paragraph> <paragraph num="(4)"> <text>Educational assistance funded under Title IV of the Higher Education Act or under the Bureau of Indian Affairs;</text> </paragraph> <paragraph num="(5)"> <text>Educational assistance, such as grants, scholarships, fellowships, educational loans on which payment is deferred, work-study, and veterans' benefits, to pay for tuition, books, and other required materials, and required fees which are awarded to a household member enrolled:</text> <paragraph num="(a)"> <text>At a recognized institution of post-secondary education,</text> </paragraph> <paragraph num="(b)"> <text>At a school for individuals with disabilities,</text> </paragraph> <paragraph num="(c)"> <text>In a vocational education program in a vocational or technical school, or</text> </paragraph> <paragraph num="(d)"> <text>In a program that provides for obtaining a secondary school diploma or an equivalent;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Payments under the Federal Action Program to participants in the Retired Senior Volunteer Program, Foster Grandparents, or Senior Companion Program;</text> </paragraph> <paragraph num="(7)"> <text>Stipends to participants in State or federally funded job training programs;</text> </paragraph> <paragraph num="(8)"> <text>Federal Department of Housing and Urban Development (HUD) direct payment subsidies provided to households;</text> </paragraph> <paragraph num="(9)"> <text>Food Supplement Program benefits;</text> </paragraph> <paragraph num="(10)"> <text>Welfare Avoidance Grants (WAGs);</text> </paragraph> <paragraph num="(11)"> <text>Public assistance vendor payments provided for emergency assistance or special assistance;</text> </paragraph> <paragraph num="(12)"> <text>Foster care grants and foster child care payments;</text> </paragraph> <paragraph num="(13)"> <text>Child support paid as required by court order pursuant to §F of this regulation;</text> </paragraph> <paragraph num="(14)"> <text>Payments to employees on strike when the strike fund consists of employee contributions;</text> </paragraph> <paragraph num="(15)"> <text>Reinvested interest and dividends from individual retirement accounts (IRAs) or other retirement accounts;</text> </paragraph> <paragraph num="(16)"> <text>A non-recurring lump sum payment including income tax refunds and lottery winnings;</text> </paragraph> <paragraph num="(17)"> <text>Maryland Renters' Tax Credit Program payments;</text> </paragraph> <paragraph num="(18)"> <text>Maryland Homeowners' Tax Credit Program credits;</text> </paragraph> <paragraph num="(19)"> <text>Federal Earned Income Tax credits or payments;</text> </paragraph> <paragraph num="(20)"> <text>Medicare payments deducted from Social Security grants;</text> </paragraph> <paragraph num="(21)"> <text>Subsidized adoption payments;</text> </paragraph> <paragraph num="(22)"> <text>Americorps or VISTA payments;</text> </paragraph> <paragraph num="(23)"> <text>Reverse mortgage loans; and</text> </paragraph> <paragraph num="(24)"> <text>Court ordered garnishments and tax levies.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Calculating Allowable Child Support Payments.</text> <paragraph num="(1)"> <text>Verified child support payments may be deducted from the applicant's household member's gross income up to the amount specified by court order.</text> </paragraph> <paragraph num="(2)"> <text>Child support payments made in excess of the specified amount on the court order may not be deducted from the applicant's household member's gross income.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Application Process for EUSP."> <paragraph num="A."> <text>An applicant or proxy shall submit an EUSP application to the local agency:</text> <paragraph num="(1)"> <text>In person; or</text> </paragraph> <paragraph num="(2)"> <text>By the mail-in application process.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A completed EUSP application shall include:</text> <paragraph num="(1)"> <text>The application form signed and dated by the applicant or proxy;</text> </paragraph> <paragraph num="(2)"> <text>The names of all household members;</text> </paragraph> <paragraph num="(3)"> <text>Verification of Social Security numbers for all household members or, when a Social Security number is not available, verification of the application for a Social Security number;</text> </paragraph> <paragraph num="(4)"> <text>Verification of all income of all household members;</text> </paragraph> <paragraph num="(5)"> <text>Verification of the applicant's identity;</text> </paragraph> <paragraph num="(6)"> <text>Verification of immigration status for all household members who are not U.S. citizens;</text> </paragraph> <paragraph num="(7)"> <text>Verification of location of residence;</text> </paragraph> <paragraph num="(8)"> <text>Proof of receipt of electric service in the applicant's name, such as an electric bill from the applicant's electric company or confirmation from the electric company that electric service is being requested in the applicant's name;</text> </paragraph> <paragraph num="(9)"> <text>If a renter, proof of rental status; and</text> </paragraph> <paragraph num="(10)"> <text>A statement signed by the applicant or proxy authorizing the local agency to verify, through any appropriate sources, statements made or documents presented by the applicant or proxy during the application process.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For EUSP applicants who are off-service, the applicant's electric company must confirm that electric service is being applied for in the applicant's name.</text> </paragraph> <paragraph num="D."> <text>The local agency may certify an applicant for assistance once every program year.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Local Agency Response to Application."> <paragraph num="A."> <text>Receipt of Application. The local agency shall:</text> <paragraph num="(1)"> <text>Record the date the application was received by the local agency;</text> </paragraph> <paragraph num="(2)"> <text>Record the date of application as described in §B of this regulation; and</text> </paragraph> <paragraph num="(3)"> <text>Assess the completeness of the application.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Date of Application. The date of application is the date:</text> <paragraph num="(1)"> <text>The local agency receives the application for walk-in applications; or</text> </paragraph> <paragraph num="(2)"> <text>The application was signed by the applicant or proxy when the local agency receives the application by mail within 10 working days of the date the applicant or proxy signed the application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Incomplete Application.</text> <paragraph num="(1)"> <text>If the application is incomplete, the local agency shall notify the applicant or proxy to provide the missing information within 15 calendar days from the date of the notification.</text> </paragraph> <paragraph num="(2)"> <text>If the applicant or proxy does not provide the requested information within 15 calendar days from the date of the notification, the local agency shall deny the application.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Decisions on Application.</text> <paragraph num="(1)"> <text>The local agency shall, within 45 calendar days of receipt of a completed application, approve or deny the application.</text> </paragraph> <paragraph num="(2)"> <text>Approved Application.</text> <paragraph num="(a)"> <text>The local agency shall mail notification to the applicant or proxy of the approval within 10 working days after sending benefits to the applicant's electric company.</text> </paragraph> <paragraph num="(b)"> <text>The written notice of the local agency's decision shall include:</text> <paragraph num="(i)"> <text>The amount or description of benefits approved on behalf of the applicant's household;</text> </paragraph> <paragraph num="(ii)"> <text>The duration of the benefits;</text> </paragraph> <paragraph num="(iii)"> <text>The name of the electric company to which the benefits are paid; and</text> </paragraph> <paragraph num="(iv)"> <text>An explanation of the applicant's right to appeal any part of the agency's decision and the method for requesting a fair hearing of an appeal.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Denied Application. The local agency shall deny the application for benefits when:</text> <paragraph num="(a)"> <text>The applicant's household countable income exceeds 175 percent of the federal poverty level;</text> </paragraph> <paragraph num="(b)"> <text>The applicant or proxy has not provided the information requested by the local agency as prescribed in §B of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>The applicant dies while the application is being processed;</text> </paragraph> <paragraph num="(d)"> <text>The applicant establishes residency outside Maryland while the application is being processed;</text> </paragraph> <paragraph num="(e)"> <text>The applicant does not meet the eligibility criteria as prescribed in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(f)"> <text>The applicant abandons the applicant's residence;</text> </paragraph> <paragraph num="(g)"> <text>The applicant withdraws the application for EUSP assistance;</text> </paragraph> <paragraph num="(h)"> <text>The information supplied at application was incorrect and the household was originally ineligible; or</text> </paragraph> <paragraph num="(i)"> <text>The applicant resides in a assisted living facility.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The local agency shall mail notification to the applicant of the decision to deny the application within 10 working days of the decision. The written notice shall include:</text> <paragraph num="(a)"> <text>The reason for the denial;</text> </paragraph> <paragraph num="(b)"> <text>The citation of the regulation supporting the decision to deny the application;</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the applicant's right to appeal the decision and the method for requesting a fair hearing; and</text> </paragraph> <paragraph num="(d)"> <text>The date by which the local agency must receive the applicant's fair hearing request.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Delaying EUSP Benefits. The local agency may delay the delivery of EUSP benefits when:</text> <paragraph num="(a)"> <text>The applicant moves to another residence and cannot be serviced by the household's originally designated electric company;</text> </paragraph> <paragraph num="(b)"> <text>The local agency has reason to believe the applicant or proxy provided incorrect information on the application; or</text> </paragraph> <paragraph num="(c)"> <text>The applicant or proxy fails to notify the local agency of a new address and the local agency cannot contact the applicant.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The applicant or proxy shall notify the local agency of the applicant's new electric company when the applicant changes residence to an area serviced by another electric company.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Unused Benefits. The electric company shall return any unused benefit in the event the benefit cannot be applied to an active electric account, for which the applicant may not be held liable, to the Administration.</text> </paragraph> <paragraph num="F."> <text>Termination of EUSP Benefits.</text> <paragraph num="(1)"> <text>The local agency shall terminate an applicant's EUSP benefits and notify the electric company to return the applicant's unused benefits to the local agency when the applicant:</text> <paragraph num="(a)"> <text>Moves to a residence outside Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Moves to an area outside of the applicant's electric company's service area and fails to report the new address to the local agency;</text> </paragraph> <paragraph num="(c)"> <text>Is no longer an electric customer;</text> </paragraph> <paragraph num="(d)"> <text>Submits an application for an individual who has died;</text> </paragraph> <paragraph num="(e)"> <text>Abandons the residence;</text> </paragraph> <paragraph num="(f)"> <text>Informs the local agency that the benefit is not wanted;</text> </paragraph> <paragraph num="(g)"> <text>Moves to an assisted living facility;</text> </paragraph> <paragraph num="(h)"> <text>Is incarcerated; or</text> </paragraph> <paragraph num="(i)"> <text>Supplies incorrect information at application and the applicant was originally ineligible.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When the local agency determines that termination of the benefit is required, the local agency shall notify the household in writing. The written notice shall include:</text> <paragraph num="(a)"> <text>The reason for termination;</text> </paragraph> <paragraph num="(b)"> <text>The citation of the regulation supporting the decision; and</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the applicant's right to appeal and method for requesting a fair hearing.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Bill Assistance."> <paragraph num="A."> <text>Subject to Regulations .03—.05 of this chapter and the availability of funds, the local agency or Administration may deliver bill assistance benefits on behalf of an eligible EUSP applicant by a payment, or payments, to the applicant's electric company.</text> </paragraph> <paragraph num="B."> <text>Bill assistance benefits shall be:</text> <paragraph num="(1)"> <text>Available to help an eligible electric customer maintain electric service;</text> </paragraph> <paragraph num="(2)"> <text>Payable to the electric company, a retail electric supplier, or both, in the EUSP applicant's service area; and</text> </paragraph> <paragraph num="(3)"> <text>Returned by the eligible applicant's electric company to the Administration for reallocation when the electric company cannot apply the benefits to the applicant's active account.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Amount of Benefits.</text> <paragraph num="(1)"> <text>The Administration shall determine allowable benefit amounts for bill assistance based on:</text> <paragraph num="(a)"> <text>The household's income poverty level;</text> </paragraph> <paragraph num="(b)"> <text>The applicant's household's electric consumption during the 12 months before the date of application; and</text> </paragraph> <paragraph num="(c)"> <text>The applicant's status as a resident in public or subsidized housing.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An eligible applicant may receive one bill assistance benefit during one program year.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Supplemental Bill Assistance Benefits. If the Administration authorizes a supplemental bill assistance benefit increase, the Administration shall send a written notification to eligible applicants and their respective electric companies.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Arrearage Retirement."> <paragraph num="A."> <text>Subject to Regulations .03—.05 of this chapter and the availability of funds, the local agency or Administration may issue benefits for electric arrearage retirement to an electric company in an applicant's service area on behalf of an eligible EUSP applicant who owes an outstanding arrearage to the electric company for electric service.</text> </paragraph> <paragraph num="B."> <text>Arrearage retirement benefits:</text> <paragraph num="(1)"> <text>Shall be issued to assist an eligible electric customer maintain or reestablish electric service; and</text> </paragraph> <paragraph num="(2)"> <text>Are limited to arrearages owed to the applicant's electric company for electric service arrearages the applicant incurred, prior to current monthly bill and which has been verified by the applicant's electric company during the application process.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local agency or Administration shall allow the applicant or proxy to review arrearage information provided by the applicant's electric company during the application process.</text> </paragraph> <paragraph num="D."> <text>Delivery of Arrearage Retirement Benefits. The local agency or Administration shall:</text> <paragraph num="(1)"> <text>Issue the arrearage retirement benefits within the minimum and the maximum amount authorized by Public Service Commission order; and</text> </paragraph> <paragraph num="(2)"> <text>Make a benefit payment, or series of payments, on behalf of the applicant.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Amount of Benefits.</text> </paragraph> <paragraph num="F."> <text>Disputes Regarding Arrearage Data.</text> <paragraph num="(1)"> <text>The local agency shall:</text> <paragraph num="(a)"> <text>Forward an EUSP applicant dispute regarding arrearage data supplied by the applicant's electric company to the Public Service Commission for resolution; and</text> </paragraph> <paragraph num="(b)"> <text>Continue the application and payment process pending the Public Service Commission's notification of the dispute resolution.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In disputed cases, the payment amount the local agency makes for the applicant's arrearage retirement shall be the amount specified by the applicant's electric company.</text> </paragraph> <paragraph num="(3)"> <text>Following resolution of the dispute, the applicant's electric company shall refund to the local agency benefits received on behalf of the applicant in excess of the amount the Public Service Commission determines to be correct.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Recovery of Benefits."> <paragraph num="A."> <text>An applicant is liable for all EUSP payments made on the applicant's behalf in excess of the maximum allowable benefit.</text> </paragraph> <paragraph num="B."> <text>The local agency shall require the eligible household's electric company, or low-income weatherization contractor or vendor, to return the amount of an overpayment from any unused benefit to the Administration.</text> </paragraph> <paragraph num="C."> <text>The electric company shall return any unused benefit for which the applicant may not be held liable, in the event the benefit cannot be applied to an active electric account.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Administrative Hearing Process."> <paragraph num="A."> <text>The local agency shall have a grievance procedure and attempt to resolve grievances at the local level.</text> </paragraph> <paragraph num="B."> <text>The local agency shall give written notification of the right to and the procedures for requesting and obtaining a fair hearing to each applicant or recipient whenever the local agency notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate assistance.</text> </paragraph> <paragraph num="C."> <text>The appeal procedures are set forth in COMAR 07.01.04.03H.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§2-209 and Title 5, Subtitle 5A; Public Utilities Article, §7-512.1; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1391)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted effective December 11, 2000 (27:24 Md. R. 2199)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 4, 2007 (34:11 Md. R. 971)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.22 to COMAR 07.03.22, effective June, 2009</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B, C amended effective May 22, 2017 (44:10 Md. R. 470)</annotation> </annotations> </chapter> <chapter num="23" heading="Refugee Resettlement Service Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the Refugee Resettlement Services Program is to provide adjustment services such as employment services, English language and vocational training, cultural orientation and other services to individuals residing in Maryland who are refugees, have been granted asylum, or are victims of a severe form of trafficking in persons, so that they may become economically and socially self-sufficient as quickly as possible.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Asylee” means an individual who has been granted asylum in the United States in accordance with §208 of the Immigration and Naturalization Act, whose status has been verified by one of the following documents:</text> <paragraph num="(a)"> <text>Asylum approval letter from an INS Asylum office;</text> </paragraph> <paragraph num="(b)"> <text>INS Form I-94 noting that the individual has been admitted under §208 of the Immigration and Naturalization Act;</text> </paragraph> <paragraph num="(c)"> <text>INS Form I-94 with the admission codes AS-1, AS-2, or AS-3;</text> </paragraph> <paragraph num="(d)"> <text>INS Form I-94 with Visa 93 or V-93 indicated; or</text> </paragraph> <paragraph num="(e)"> <text>Order of an immigration judge granting asylum under §208 of the Immigration and Naturalization Act.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Employability Assessment.</text> <paragraph num="(a)"> <text>“Employability assessment” means the process of determining the employability of individuals, as well as their progress toward the achievement of predefined occupational goals.</text> </paragraph> <paragraph num="(b)"> <text>“Employability assessment” may include assessment of:</text> <paragraph num="(i)"> <text>Aptitudes;</text> </paragraph> <paragraph num="(ii)"> <text>Barriers to employment;</text> </paragraph> <paragraph num="(iii)"> <text>Interests;</text> </paragraph> <paragraph num="(iv)"> <text>Language ability;</text> </paragraph> <paragraph num="(v)"> <text>Present abilities;</text> </paragraph> <paragraph num="(vi)"> <text>Previous education; and</text> </paragraph> <paragraph num="(vii)"> <text>Work experience.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Employability plan” means an individualized written plan for serving an individual which defines an employment goal and the developmental services or steps required to meet the goal within a mutually agreed-upon time frame.</text> </paragraph> <paragraph num="(5)"> <text>“Immigration and Naturalization Service (INS)” means the Immigration and Naturalization Service of the United States Justice Department, which provides documentation of the status of refugees, asylees, and victims of a severe form of trafficking in persons.</text> </paragraph> <paragraph num="(6)"> <text>“Local department” means the local department of social services in the county, the Baltimore City Department of Social Services, or the Montgomery County Department of Health and Human Services, where the applicant who is a refugee, asylee, or victim of a severe form of trafficking in persons resides.</text> </paragraph> <paragraph num="(7)"> <text>“On-the-job training (OJT)” means training a refugee, asylee, or victim of a severe form of trafficking in persons receives on the job and for which a stipend is usually paid by the employer as part of the salary.</text> </paragraph> <paragraph num="(8)"> <text>“Refugee” means an individual designated as a refugee by INS or declared to be eligible for refugee services by some other action of the federal government.</text> </paragraph> <paragraph num="(9)"> <text>“Service provider” means a public or private nonprofit agency or local department which provides refugee services under a contractual or grant agreement with the Administration or local department.</text> </paragraph> <paragraph num="(10)"> <text>“Victim of a severe form of trafficking in persons” means an individual who:</text> <paragraph num="(a)"> <text>Has been:</text> <paragraph num="(i)"> <text>A victim of sex trafficking in which a commercial sex act was induced by fraud, force, or coercion, or in which the individual induced to perform the act was not 18 years old or older at the time of the act; or</text> </paragraph> <paragraph num="(ii)"> <text>Recruited, harbored, transported, provided, or obtained for labor or services through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Has a letter from the Office of Refugee Resettlement in the United States Department of Health and Human Services:</text> <paragraph num="(i)"> <text>Certifying the individual who is 18 years old or older as a victim of a severe form of trafficking in persons; or</text> </paragraph> <paragraph num="(ii)"> <text>Recognizing the individual who is younger than 18 years old as a victim of a severe form of trafficking in persons.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Voluntary resettlement agency” means the agency which:</text> <paragraph num="(a)"> <text>Arranges resettlement of refugees from refugee camps to communities within the United States through a contract with the United States State Department; and</text> </paragraph> <paragraph num="(b)"> <text>Is responsible for certain reception and placement services to refugees for the first 90 days after their arrival in the United States.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility."> <text>An individual is eligible for the Refugee Resettlement Services Program if the individual:</text> <paragraph num="A."> <text>Resides in the State of Maryland;</text> </paragraph> <paragraph num="B."> <text>Is a refugee, asylee, or victim of a severe form of trafficking in persons; and</text> </paragraph> <paragraph num="C."> <text>Agrees to receive the service and follow the employability plan.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>The individual shall apply to the local department or other service provider. The applicant shall complete the application form provided by the Administration.</text> </paragraph> <paragraph num="B."> <text>The applicant shall show proper identification issued by INS.</text> </paragraph> <paragraph num="C."> <text>The service provider may not accept an application without proper identification.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Local Department Response."> <paragraph num="A."> <text>The local department shall accept the application for social services and determine eligibility within 30 days.</text> </paragraph> <paragraph num="B."> <text>The local department shall meet with the applicant, and based on an employability assessment, develop an employability plan.</text> </paragraph> <paragraph num="C."> <text>The local department may not continue the process if the applicant refuses to agree in writing to the employability plan.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Delivery of Service."> <paragraph num="A."> <text>The service provider shall provide, or arrange for the provision of, the following services:</text> <paragraph num="(1)"> <text>Employment services, which include;</text> <paragraph num="(a)"> <text>Employability assessment and plan,</text> </paragraph> <paragraph num="(b)"> <text>Employment counseling, including work orientation, job readiness training, job search assistance, reassessment, job clubs and job workshops,</text> </paragraph> <paragraph num="(c)"> <text>Job development, including job orders, referrals, placements, follow up and job upgrades;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Training in the following:</text> <paragraph num="(a)"> <text>English language training, including English as a Second Language (ESL) and Vocational English as a Second Language (VESL),</text> </paragraph> <paragraph num="(b)"> <text>Vocational training, and</text> </paragraph> <paragraph num="(c)"> <text>On-the-job training (OJT).</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The service provider may provide the following services:</text> <paragraph num="(1)"> <text>Outreach services;</text> </paragraph> <paragraph num="(2)"> <text>Skills recertification;</text> </paragraph> <paragraph num="(3)"> <text>Day care;</text> </paragraph> <paragraph num="(4)"> <text>Transportation;</text> </paragraph> <paragraph num="(5)"> <text>Social adjustment services, which include:</text> <paragraph num="(a)"> <text>Emergency, information and referral,</text> </paragraph> <paragraph num="(b)"> <text>Health-related,</text> </paragraph> <paragraph num="(c)"> <text>Home management services; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Translation and interpreter services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Limitation of Service."> <text>The local department may not provide a service to an applicant who is entitled to and receiving that service from a voluntary resettlement agency.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Redetermination and Termination."> <paragraph num="A."> <text>The local department shall reevaluate the employability plan and eligibility of the recipient:</text> <paragraph num="(1)"> <text>When there is a change in circumstances that would affect eligibility, or employability; and</text> </paragraph> <paragraph num="(2)"> <text>At least every 6 months.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local department shall terminate services when the:</text> <paragraph num="(1)"> <text>Recipient becomes ineligible;</text> </paragraph> <paragraph num="(2)"> <text>Goals of the employability plan are met;</text> </paragraph> <paragraph num="(3)"> <text>Recipient requests termination; or</text> </paragraph> <paragraph num="(4)"> <text>Recipient refuses to agree to the employability plan.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When the local department decides to deny, suspend, reduce, or terminate service, the local department shall send, at least 15 days before the action is taken, a written notice of its intent to deny, suspend, reduce, or terminate service. The local department shall include the following in the notification:</text> <paragraph num="(1)"> <text>The action to be taken;</text> </paragraph> <paragraph num="(2)"> <text>The reason for the action;</text> </paragraph> <paragraph num="(3)"> <text>The specific regulation supporting the decision; and</text> </paragraph> <paragraph num="(4)"> <text>A statement of the right to and method for obtaining a fair hearing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Appeals and Nondiscrimination."> <paragraph num="A."> <text>An applicant or recipient of services may appeal a local departmental decision according to the fair hearings procedures in COMAR 07.01.04.</text> </paragraph> <paragraph num="B."> <text>Discrimination against applicants or recipients is prohibited according to the nondiscrimination provisions in COMAR 07.01.03.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §5-608, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference, 45 CFR 400)</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 22, 1985 (12:8 Md. R. 800)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.19 to COMAR 07.06.08 in 1988</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.08 to COMAR 07.03.23, effective June, 2009</annotation> </annotations> </chapter> <chapter num="24" heading="Citizenship Promotion Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The Citizenship Promotion Program provides funding to nonprofit organizations or accredited educational institutions for naturalization-related programs and activities for eligible legal permanent residents seeking to become United States citizens. The Maryland Office for New Americans (MONA) in the Family Investment Administration administers the funding.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Citizenship services provider” means:</text> <paragraph num="(a)"> <text>A nonprofit organization that provides immigration services; or</text> </paragraph> <paragraph num="(b)"> <text>An accredited educational institution that provides instruction in English as a second language, or civics, or both.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Grantee” means a citizenship services provider who is a recipient of a Citizenship Promotion Program grant.</text> </paragraph> <paragraph num="(3)"> <text>“Legal permanent resident” means an individual who:</text> <paragraph num="(a)"> <text>Has established legal residence in the United States (U.S.); and</text> </paragraph> <paragraph num="(b)"> <text>Is legally eligible to apply to become a naturalized U.S. citizen.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Office” means the Maryland Office of New Americans (MONA) of the Family Investment Administration in the Department of Human Services.</text> </paragraph> <paragraph num="(5)"> <text>“Program” means the Citizenship Promotion Program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Programs and Activities Funded."> <text>The Office shall allocate Program funds through grants for the following activities:</text> <paragraph num="A."> <text>Outreach and community organizing;</text> </paragraph> <paragraph num="B."> <text>Citizenship application assistance;</text> </paragraph> <paragraph num="C."> <text>Immigration counseling;</text> </paragraph> <paragraph num="D."> <text>Instruction in English as a second language;</text> </paragraph> <paragraph num="E."> <text>Civics and U.S. history classes; and</text> </paragraph> <paragraph num="F."> <text>Support services such as child care and transportation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Grant Application Procedures."> <text>The Office shall:</text> <paragraph num="A."> <text>Prepare and distribute not later than 30 days before proposals are due an annual request for proposals (RFP) to:</text> <paragraph num="(1)"> <text>Community-based organizations and agencies that provide immigration-related services to the foreign-born,</text> </paragraph> <paragraph num="(2)"> <text>Ethnic organizations, and</text> </paragraph> <paragraph num="(3)"> <text>Educational institutions;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Inform the following of the availability of the RFP:</text> <paragraph num="(1)"> <text>Ethnic media outlets,</text> </paragraph> <paragraph num="(2)"> <text>The Governor's Office of Asian Pacific American Affairs,</text> </paragraph> <paragraph num="(3)"> <text>The Governor's Commission on Hispanic Affairs,</text> </paragraph> <paragraph num="(4)"> <text>The Governor's Commission on Migratory and Seasonal Farm Labor, and</text> </paragraph> <paragraph num="(5)"> <text>Local government agencies in jurisdictions with a significant immigrant presence;</text> </paragraph> </paragraph> <paragraph num="C."> <text>Convene an evaluation committee, consisting of at least three members who have knowledge of the naturalization process or immigrant populations, or both;</text> </paragraph> <paragraph num="D."> <text>Hold a prebid conference to familiarize potential grant applicants with the requirements of the RFP;</text> </paragraph> <paragraph num="E."> <text>Reserve the right to make site visits to potential grantees before deciding on the final awards;</text> </paragraph> <paragraph num="F."> <text>Provide written notice of its award decisions to all grant applicants; and</text> </paragraph> <paragraph num="G."> <text>Inform grantees of the amounts of their program awards and the names of the other grantees.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Selection of Grantees."> <text>In allocating grant funds to applicants, the Office shall consider:</text> <paragraph num="A."> <text>The applicant's status as either:</text> <paragraph num="(1)"> <text>A nonprofit agency, as defined by 26 U.S.C. §501(c)(3); or</text> </paragraph> <paragraph num="(2)"> <text>An educational institution accredited or approved by the:</text> <paragraph num="(a)"> <text>Maryland Department of Education,</text> </paragraph> <paragraph num="(b)"> <text>Maryland Higher Education Commission, or</text> </paragraph> <paragraph num="(c)"> <text>Accrediting Council for Continuing Education and Training;</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The applicant's demonstrated expertise in immigration law;</text> </paragraph> <paragraph num="C."> <text>The applicant's demonstrated effectiveness in providing outreach or educational activities to immigrants;</text> </paragraph> <paragraph num="D."> <text>Whether the applicant's capacity and internal controls are adequate to meet grant requirements;</text> </paragraph> <paragraph num="E."> <text>The number of immigrants who reside in the applicant's jurisdiction of residence; and</text> </paragraph> <paragraph num="F."> <text>The applicant's stated measurable objectives.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Grantees' Fiscal Records."> <text>Grantees shall:</text> <paragraph num="A."> <text>Maintain financial records according to generally accepted standards of accounting;</text> </paragraph> <paragraph num="B."> <text>Retain documentation of all income and expenditures related to the grant for 3 years from the date of receipt of the grant; and</text> </paragraph> <paragraph num="C."> <text>Upon 7 days notice, present all books, records, and documents relating to the grant for inspection by State auditors or others authorized to monitor the performance of the Program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Grant Management Requirements."> <paragraph num="A."> <text>The grantee shall:</text> <paragraph num="(1)"> <text>Provide one or more of the citizenship promotion activities specified in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Keep records on Program participants that include:</text> <paragraph num="(a)"> <text>Photocopies of both sides of the participant's Immigration and Naturalization Service (INS) Alien Registration Receipt Form (1-55 or “green card”), and</text> </paragraph> <paragraph num="(b)"> <text>The participant's address and telephone number at the time of completion of Program participation;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Submit quarterly a narrative report to the Office that accurately reflects the accomplishment of the measurable objectives stipulated in the applicant's proposal; and</text> </paragraph> <paragraph num="(4)"> <text>Submit a final narrative report which includes the information specified in §A(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Office shall:</text> <paragraph num="(1)"> <text>Reserve the right to require the grantee to lower a fee to a level the Office considers to be reasonable; and</text> </paragraph> <paragraph num="(2)"> <text>Serve as a clearinghouse for citizenship service providers for:</text> <paragraph num="(a)"> <text>Information on naturalization and citizenship, and</text> </paragraph> <paragraph num="(b)"> <text>Timely information on revisions of INS regulations.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The Office may monitor grantee performance by:</text> <paragraph num="(1)"> <text>Review of statistical and narrative reports;</text> </paragraph> <paragraph num="(2)"> <text>Site visits; or</text> </paragraph> <paragraph num="(3)"> <text>Both §C(1) and (2) of this regulation.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §6-706, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: June 26, 2000 (27:12 Md. R. 1137)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.06.21 to COMAR 07.03.24, effective June, 2009</annotation> </annotations> </chapter> <chapter num="25" heading="Critical Medical Needs Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>The purpose of the Critical Medical Needs Program is to:</text> <paragraph num="A."> <text>Reduce the barriers to the energy assistance application process for critical medically vulnerable individuals and their households in obtaining State and federal financial assistance for their electric, gas, or other energy source bills;</text> </paragraph> <paragraph num="B."> <text>Make referrals, as necessary, to other agencies and organizations when additional resources are necessary for the continuation or restoration of energy service; and</text> </paragraph> <paragraph num="C."> <text>Make referrals to the Department of Housing and Community Development for energy efficiency programs, and heating and cooling system repair or replacement programs.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Family Investment Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Applicant” means an electric, gas, or other energy source service customer for whom assistance is being requested.</text> </paragraph> <paragraph num="(3)"> <text>“Arrearage” means the amount of money owed by an electric, gas, or other energy source service customer to a fuel vendor or a utility vendor which is 21 days or more past due.</text> </paragraph> <paragraph num="(4)"> <text>“Assisted living facility” means an institution or facility that admits elderly or disabled individuals who cannot manage activities of daily living, and provides a protective institutional or home-type environment for a fee.</text> </paragraph> <paragraph num="(5)"> <text>“Benefit” means cash assistance or other service that is provided on behalf of an eligible applicant.</text> </paragraph> <paragraph num="(6)"> <text>“CMN Program” means the Critical Medical Needs Program established under Human Services Article, §5-5A-08, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Critical medically vulnerable individual” means an individual who:</text> <paragraph num="(a)"> <text>Has a severe health condition that will be aggravated due to the termination or noncontinuation of electric, gas, or other energy source services or needs the use of life-support equipment as documented and certified in accordance with COMAR 20.31.03.01 on a certification of serious illness or life support form submitted to the appropriate fuel vendor or utility vendor;</text> </paragraph> <paragraph num="(b)"> <text>Has or will have their electric, gas, or other energy source services terminated for nonpayment; and</text> </paragraph> <paragraph num="(c)"> <text>Is unable to complete the energy assistance applications under available energy assistance programs, including energy efficiency programs offered by the Department of Housing and Community Development.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Department” means the Maryland Department of Human Services.</text> </paragraph> <paragraph num="(9)"> <text>“Energy emergency” means a lack of fuel or the imminent discontinuation of energy services supplied by a fuel vendor or utility vendor that will endanger health, safety, or welfare.</text> </paragraph> <paragraph num="(10)"> <text>“Fuel vendor” means a person that distributes, transports, produces, or offers for sale coal products, fuel oil, kerosene, bottled gas, propane, or wood for fuel use or consumption in the State.</text> </paragraph> <paragraph num="(11)"> <text>“Household” means an individual or group of individuals who are living together as one unit and for whom residential electric, gas, or other energy source service or other home energy is purchased in common.</text> </paragraph> <paragraph num="(12)"> <text>“Income” means gross income.</text> </paragraph> <paragraph num="(13)"> <text>“Life-support equipment” means any electric, gas, or other energy source-using device certified by a licensed physician, certified nurse practitioner, or physician assistant as being essential to prevent, or to provide relief from, a serious illness or to sustain the life of the customer or an occupant of the premises where the applicant resides.</text> </paragraph> <paragraph num="(14)"> <text>“Navigator” means a representative from a medical facility or from a public or private assistance agency or organization who:</text> <paragraph num="(a)"> <text>Has completed training provided by the Office;</text> </paragraph> <paragraph num="(b)"> <text>Has signed a Confidentiality Certification Form;</text> </paragraph> <paragraph num="(c)"> <text>Is in personal contact with a critical medically vulnerable individual; and</text> </paragraph> <paragraph num="(d)"> <text>Assists the critical medically vulnerable individual in the energy application process.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Office” means the Office of Home Energy Programs.</text> </paragraph> <paragraph num="(16)"> <text>“Program year” means July 1 through June 30.</text> </paragraph> <paragraph num="(17)"> <text>“Recipient” means an applicant whom the Office has approved for CMN Program benefits.</text> </paragraph> <paragraph num="(18)"> <text>“Termination notice” means a notification from a fuel vendor or utility vendor that includes, at a minimum, the following:</text> <paragraph num="(a)"> <text>The name and account number of the customer whose electric, gas, or other energy source service is to be terminated;</text> </paragraph> <paragraph num="(b)"> <text>The address of the premises where service is to be terminated;</text> </paragraph> <paragraph num="(c)"> <text>A statement of the reasons for the proposed termination;</text> </paragraph> <paragraph num="(d)"> <text>The date on or after which the proposed termination will occur;</text> </paragraph> <paragraph num="(e)"> <text>The charges for reconnection of service, if any; and</text> </paragraph> <paragraph num="(f)"> <text>A statement of the total amount due, if applicable.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Utility vendor” means a person that distributes, transports, or produces natural gas or electricity for use or consumption in the State.</text> </paragraph> <paragraph num="(20)"> <text>“Verification” means documentation or proof of accuracy of statements made by the applicant.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Eligibility for Assistance."> <text>An applicant is eligible for service under the CMN Program if the applicant:</text> <paragraph num="A."> <text>Is an electric, gas, or other energy source customer;</text> </paragraph> <paragraph num="B."> <text>Resides in Maryland;</text> </paragraph> <paragraph num="C."> <text>Has total household countable income as described in COMAR 07.03.22.04 which does not exceed 175 percent of the federal poverty level;</text> </paragraph> <paragraph num="D."> <text>Is a:</text> <paragraph num="(1)"> <text>U.S. citizen;</text> </paragraph> <paragraph num="(2)"> <text>Legal immigrant admitted for permanent residence or otherwise legally residing in the United States; or</text> </paragraph> <paragraph num="(3)"> <text>Qualified alien; and</text> </paragraph> </paragraph> <paragraph num="E."> <text>Is a critical medically vulnerable individual who is receiving assistance from a navigator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Application Process."> <paragraph num="A."> <text>A navigator shall submit a complete application to the Office via email or fax.</text> </paragraph> <paragraph num="B."> <text>A complete CMN Program application shall include:</text> <paragraph num="(1)"> <text>A completed application form provided by the Office that is signed and dated by a navigator or the applicant;</text> </paragraph> <paragraph num="(2)"> <text>A completed certification of serious illness or need for life support equipment form that shall include, at a minimum, the following:</text> <paragraph num="(a)"> <text>A certification of a serious illness or the need for life-support equipment made by:</text> <paragraph num="(i)"> <text>A licensed physician; or</text> </paragraph> <paragraph num="(ii)"> <text>A certified nurse practitioner;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The name and address of the seriously ill person;</text> </paragraph> <paragraph num="(c)"> <text>A statement that the seriously ill person or person in need of life-support equipment is the applicant or an occupant of the premises in which the applicant resides;</text> </paragraph> <paragraph num="(d)"> <text>The name, address, telephone number, physician or certified nurse practitioner license number, and signature of the certifying physician or certified nurse practitioner; and</text> </paragraph> <paragraph num="(e)"> <text>A statement that termination of electric, gas, or other energy source service will aggravate a serious illness or prevent the use of life-support equipment;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A completed application form as defined in COMAR 07.03.22.05; and</text> </paragraph> <paragraph num="(4)"> <text>A termination notice issued by a fuel vendor or utility vendor.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Office Response to Application."> <paragraph num="A."> <text>Upon receipt of the application from a navigator, the Office shall:</text> <paragraph num="(1)"> <text>Record the date the application was received by the Office;</text> </paragraph> <paragraph num="(2)"> <text>Assess the application for completeness; and</text> </paragraph> <paragraph num="(3)"> <text>Contact the fuel vendor or utility vendor to place any protections on the account for which the applicant is eligible to prevent termination of service.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The date of application is the date the complete and signed application was submitted by the navigator.</text> </paragraph> <paragraph num="C."> <text>Incomplete Application.</text> <paragraph num="(1)"> <text>If the application is incomplete, the Office shall, by the close of business on the next business day following the date of application, notify the navigator and applicant of all missing information and request such missing information be submitted to the Office within 10 calendar days from the date of the notification.</text> </paragraph> <paragraph num="(2)"> <text>The Office shall provide notification of an incomplete application:</text> <paragraph num="(a)"> <text>To the navigator by email or facsimile; and</text> </paragraph> <paragraph num="(b)"> <text>To the applicant by first-class mail, postage prepaid.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the navigator or applicant does not provide the requested information to the Office within 10 calendar days from the date of the notification, the Office shall deny the application.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Decision on Application.</text> <paragraph num="(1)"> <text>The Office shall, within 10 calendar days of receipt of a completed application, approve or deny the application.</text> </paragraph> <paragraph num="(2)"> <text>Denied Application. The Office shall deny the application for benefits if:</text> <paragraph num="(a)"> <text>The applicant’s household countable income exceeds 175 percent of the federal poverty level;</text> </paragraph> <paragraph num="(b)"> <text>The applicant has failed to submit a complete application pursuant to §C of this regulation;</text> </paragraph> <paragraph num="(c)"> <text>The applicant dies while the application is being processed;</text> </paragraph> <paragraph num="(d)"> <text>The applicant establishes residency outside Maryland while the application is being processed;</text> </paragraph> <paragraph num="(e)"> <text>The applicant does not meet the eligibility criteria as prescribed in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(f)"> <text>The applicant abandons the applicant’s residence;</text> </paragraph> <paragraph num="(g)"> <text>The applicant withdraws the application for assistance;</text> </paragraph> <paragraph num="(h)"> <text>The information supplied at application was incorrect and the household was originally ineligible; or</text> </paragraph> <paragraph num="(i)"> <text>The applicant resides in an assisted living facility.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Approved Application.</text> <paragraph num="(a)"> <text>The Office shall notify the recipient and navigator of the approval within 2 business days after sending benefits to the applicant’s fuel vendor or utility vendor.</text> </paragraph> <paragraph num="(b)"> <text>The Office shall provide notification of an approved application:</text> <paragraph num="(i)"> <text>To the navigator by email or facsimile; and</text> </paragraph> <paragraph num="(ii)"> <text>To the applicant by first-class mail, postage prepaid.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The written notice of the Office’s approval decision shall include:</text> <paragraph num="(i)"> <text>The amount or description of benefits approved on behalf of the recipient’s household;</text> </paragraph> <paragraph num="(ii)"> <text>The duration of the benefits;</text> </paragraph> <paragraph num="(iii)"> <text>The name of the fuel vendor or utility vendor to which the benefits are paid;</text> </paragraph> <paragraph num="(iv)"> <text>An explanation of the recipient’s right to appeal any part of the Office’s decision and the method for requesting an administrative hearing set forth in Regulation .10 of this chapter; and</text> </paragraph> <paragraph num="(v)"> <text>the date by which the Office must receive the applicant’s administrative hearing request.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Delaying Benefits. The Office may delay the delivery of energy benefits when:</text> <paragraph num="(a)"> <text>The recipient moves to another residence and cannot be serviced by the household’s originally designated fuel vendor or utility vendor;</text> </paragraph> <paragraph num="(b)"> <text>The Office has reason to believe the recipient or navigator provided incorrect information on the application; or</text> </paragraph> <paragraph num="(c)"> <text>The recipient or navigator fails to notify the Office of a new address and the Office cannot contact the recipient.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The Office shall mail notification to the applicant of the decision to deny the application within 2 business days of the decision. The written notice shall include:</text> <paragraph num="(a)"> <text>The reason for the denial;</text> </paragraph> <paragraph num="(b)"> <text>The COMAR citation of the regulation supporting the decision to deny the application;</text> </paragraph> <paragraph num="(c)"> <text>An explanation of the applicant’s right to appeal the decision and the method for requesting an administrative hearing set forth in Regulation .10 of this chapter; and</text> </paragraph> <paragraph num="(d)"> <text>The date by which the Office must receive the applicant’s administrative hearing request.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Change of Residence."> <text>If an applicant or recipient changes residence from the residence listed on an applicant’s or recipient’s original application for assistance, the applicant, recipient, or navigator shall:</text> <paragraph num="A."> <text>Immediately notify the Office of the applicant’s or recipient’s current residence; and</text> </paragraph> <paragraph num="B."> <text>Immediately notify the Office of the fuel vendor and utility vendor servicing the applicant’s or recipient’s current residence if the fuel vendor and utility vendor is different from the fuel vendor or utility vendor servicing the residence listed on the applicant’s or recipient’s original application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Termination of Benefits."> <paragraph num="A."> <text>The Office shall terminate a recipient’s benefits and notify the fuel vendor or utility vendor to return the recipient’s unused benefits to the Office when the recipient:</text> <paragraph num="(1)"> <text>Moves to a residence outside Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Moves to an area outside the recipient’s fuel vendor’s or utility vendor’s service area and fails to report the new address to the Office;</text> </paragraph> <paragraph num="(3)"> <text>Is no longer an electric, gas, or other energy source customer;</text> </paragraph> <paragraph num="(4)"> <text>Submits an application for an individual who has died;</text> </paragraph> <paragraph num="(5)"> <text>Abandons the residence;</text> </paragraph> <paragraph num="(6)"> <text>Informs the Office that the benefit is not wanted;</text> </paragraph> <paragraph num="(7)"> <text>Moves to an assisted living facility;</text> </paragraph> <paragraph num="(8)"> <text>Is incarcerated; or</text> </paragraph> <paragraph num="(9)"> <text>Supplies incorrect information at application which would have rendered the recipient ineligible.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When the Office determines that termination of the benefit is required, the Office shall notify the recipient in writing. The written notice shall include:</text> <paragraph num="(1)"> <text>The reason for termination;</text> </paragraph> <paragraph num="(2)"> <text>The COMAR citation of the regulation supporting the decision to terminate the benefit;</text> </paragraph> <paragraph num="(3)"> <text>An explanation of the recipient’s right to appeal the decision and the method for requesting an administrative hearing set forth in Regulation .10 of this chapter; and</text> </paragraph> <paragraph num="(4)"> <text>The date by which the Office must receive the recipient’s administrative hearing request.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Arrearage Retirement."> <paragraph num="A."> <text>Subject to Regulations .03—.05 of this chapter and the availability of funds, the Office may issue benefits for arrearage retirement to an electric and/or gas company in an applicant’s service area on behalf of an eligible applicant who owes an outstanding arrearage to the electric and/or gas company for service.</text> </paragraph> <paragraph num="B."> <text>Arrearage retirement benefits:</text> <paragraph num="(1)"> <text>Are available once every 7 years for past due bills greater than $300 and up to $2,000;</text> </paragraph> <paragraph num="(2)"> <text>Shall be issued to assist an eligible electric and/or gas customer maintain or reestablish electric and/or gas service; and</text> </paragraph> <paragraph num="(3)"> <text>Are limited to arrearages owed to the applicant’s electric and/or gas company for service arrearages the applicant incurred, prior to the current monthly bill and which had been verified by the applicant’s electric and/or gas company during the application process.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Office will grant waivers to allow households with a household member who is at least 65 years of age, under the age of 2, and/or medically fragile who received $800 or less within the previous 7 years to apply for additional arrearage funds, not to exceed the maximum allowable arrearage amount of $2,000.</text> </paragraph> <paragraph num="D."> <text>The Office shall allow the applicant or navigator to review arrearage information provided by the applicant’s electric company during the application process.</text> </paragraph> <paragraph num="E."> <text>Delivery of Arrearage Retirement Benefits. The Office shall:</text> <paragraph num="(1)"> <text>Issue the arrearage retirement benefits within the minimum and the maximum amount; and</text> </paragraph> <paragraph num="(2)"> <text>Make a benefit payment on behalf of the applicant.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Amount of Benefits. Benefit levels for arrearage retirement shall be based on the applicant’s arrearage balance with a minimum and maximum amount, subject to §§A—E of this regulation, verified by the applicant’s electric and/or gas company.</text> </paragraph> <paragraph num="G."> <text>Disputes Regarding Arrearage Data.</text> <paragraph num="(1)"> <text>The local agency shall:</text> <paragraph num="(a)"> <text>Forward an applicant dispute regarding arrearage data supplied by the applicant’s electric and/or gas company to the Public Service Commission for resolution; and</text> </paragraph> <paragraph num="(b)"> <text>Continue the application and payment process pending the Public Service Commission’s notification of the dispute resolution.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In disputed cases, the payment amount the local agency makes for the applicant’s arrearage retirement shall be the amount specified by the applicant’s electric company.</text> </paragraph> <paragraph num="(3)"> <text>Following resolution of the dispute, the applicant’s electric and/or gas company shall refund to the local agency benefits received on behalf of the applicant in excess of the amount the Public Service Commission determines to be correct.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Recovery of Benefits."> <paragraph num="A."> <text>A recipient is liable for all payments made on the recipient’s behalf in excess of the maximum allowable benefit.</text> </paragraph> <paragraph num="B."> <text>The Office shall require the recipient’s fuel vendor and utility vendor to return the amount of an overpayment from any unused benefit to the Office.</text> </paragraph> <paragraph num="C."> <text>In the event a fuel vendor or utility vendor cannot apply a benefit to a recipient’s active account, the fuel vendor or utility vendor shall return to the Office any unused benefit.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Fair Hearing Process."> <paragraph num="A."> <text>The Office shall give written notification of the right to and the procedures for requesting and obtaining a fair hearing to each applicant or recipient whenever the Office notifies the applicant or recipient of any action which might deny, delay, suspend, reduce, or terminate assistance.</text> </paragraph> <paragraph num="B."> <text>The appeal procedures are set forth in COMAR 07.01.04.03H.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Delivery of Benefits."> <paragraph num="A."> <text>The Office shall commit to delivery of the benefit by the close of the business day the application for benefits is approved.</text> </paragraph> <paragraph num="B."> <text>If the benefits administered by the Office are insufficient to provide for continuation or restoration of services to a recipient, the Office, by the close of the business day following the day the recipient’s application is approved by the Office to receive such benefits, shall refer the recipient to other entities that may be able to provide benefits.</text> </paragraph> <paragraph num="C."> <text>The delivery of benefits shall otherwise be subject to COMAR 07.03.21.07 and COMAR 07.03.22.07.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §§5-5A-07, 5-5A-08, and 5-608, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference — 45 CFR 96, Subpart H)</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 16, 2020 (47:14 Md. R. 674)</annotation> </annotations> </chapter> </subtitle> <subtitle num="04" heading="Child Care Administration" /> <subtitle num="05" heading="Social Services Administration—Private Child Placement Agencies"> <chapter num="01" heading="License for Private Child Placement Agencies"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>The purpose of this subtitle is to protect children's health, safety, and well-being from the special risk arising from living outside their homes. When a conflict exists between the interests of a child and those of an adult, the child's interest takes precedence.</text> </paragraph> <paragraph num="B."> <text>The regulations established in this subtitle are the Administration's requirements for licensure of private child placement agencies to deliver services for the placement of children in foster care, treatment foster care, adoption, and independent living preparation programs.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Administration” means the Social Services Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Agency” means a privately incorporated organization that is:</text> <paragraph num="(a)"> <text>Incorporated as a child placement agency; and</text> </paragraph> <paragraph num="(b)"> <text>Licensed by the Office of Licensing and Monitoring to receive children for placement into foster homes, treatment foster homes, adoptive homes, or independent living preparation arrangements.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Case plan” means a written description of the child's needs and the services to be provided to meet those needs.</text> </paragraph> <paragraph num="(4)"> <text>“Child" means an individual younger than 18 years old, except that a child already receiving care may continue to receive care until the end of the month in which the individual becomes 21 years old.</text> </paragraph> <paragraph num="(5)"> <text>“Child placement worker" means an individual employed by an agency in accordance with Regulation .14 of this chapter to:</text> <paragraph num="(a)"> <text>Perform intake services;</text> </paragraph> <paragraph num="(b)"> <text>Provide casework, group work, or community organization services;</text> </paragraph> <paragraph num="(c)"> <text>Plan and coordinate the services and resources affecting children before, during, and after the child is in foster or adoptive care;</text> </paragraph> <paragraph num="(d)"> <text>Conduct home studies for adoptive and foster parents;</text> </paragraph> <paragraph num="(e)"> <text>Provide therapeutic services required by the agency's type of license.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Criminal background check” means finger-print based record checks of the criminal history record information maintained by the State and the criminal history record information in national crime information databases.</text> </paragraph> <paragraph num="(7)"> <text>“Full-time employee” means an agency employee who works for the agency at least 35 hours per week.</text> </paragraph> <paragraph num="(8)"> <text>“Local department" means the:</text> <paragraph num="(a)"> <text>Department of social services in a county or Baltimore City; and</text> </paragraph> <paragraph num="(b)"> <text>Montgomery County Department of Health and Human Services.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Office of Licensing and Monitoring (OLM)” means the licensing authority for the Social Services Administration of the Maryland Department of Human Services.</text> </paragraph> <paragraph num="(10)"> <text>“Placing agency” means the agency, entity, or individual with the legal authority to place a child in an out-of-home placement.</text> </paragraph> <paragraph num="(11)"> <text>“Type of license” means the specific grant of authority an agency must have depending on whether it is providing private foster care placements, private adoptions, independent living programs, or treatment foster care placements.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Requirements for Licensure."> <paragraph num="A."> <text>Except as provided in §B of this regulation, a person may not operate an agency or engage in the placement of children without a license from OLM.</text> </paragraph> <paragraph num="B."> <text>The following activities do not require a license as an agency:</text> <paragraph num="(1)"> <text>An individual placing a child with another individual related to the child by blood or marriage within four degrees of consanguinity or affinity according to the civil law rule, Family Law Article, §5-507(b), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>A child's parent or grandparent placing the child directly without the intervention of any other person except for the recipient of the child; or</text> </paragraph> <paragraph num="(3)"> <text>An attorney preparing adoption pleadings or performing any other normal function of the practice of law.</text> </paragraph> </paragraph> <paragraph num="C."> <text>To provide child placement services, an agency shall:</text> <paragraph num="(1)"> <text>Have an appropriate and current child placement agency license issued by the Administration;</text> </paragraph> <paragraph num="(2)"> <text>Comply with the regulations of this chapter; and</text> </paragraph> <paragraph num="(3)"> <text>As applicable, comply with one or more of the following COMAR chapters:</text> <paragraph num="(a)"> <text>COMAR 07.02.21 Treatment Foster Care,</text> </paragraph> <paragraph num="(b)"> <text>COMAR 07.05.02 Private Foster Care;</text> </paragraph> <paragraph num="(c)"> <text>COMAR 07.05.03 Private Adoption; and</text> </paragraph> <paragraph num="(d)"> <text>COMAR 07.05.04 Private Independent Living Program.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The child placement agency license shall include the:</text> <paragraph num="(1)"> <text>Agency's identification as a licensed Maryland child placement agency;</text> </paragraph> <paragraph num="(2)"> <text>Name of the licensed agency;</text> </paragraph> <paragraph num="(3)"> <text>License number;</text> </paragraph> <paragraph num="(4)"> <text>Type of license;</text> </paragraph> <paragraph num="(5)"> <text>Address of the agency's office for which the license is issued;</text> </paragraph> <paragraph num="(6)"> <text>Effective date of the license;</text> </paragraph> <paragraph num="(7)"> <text>Expiration date of the license; and</text> </paragraph> <paragraph num="(8)"> <text>Signature of the Administration's executive director.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Licensing Procedure."> <paragraph num="A."> <text>The president of the governing board of the organization that seeks licensure as a child placement agency shall apply to OLM for a license.</text> </paragraph> <paragraph num="B."> <text>An application for an agency license shall include:</text> <paragraph num="(1)"> <text>The application form, signed by the governing board president and the chief administrator;</text> </paragraph> <paragraph num="(2)"> <text>The administrative file of the agency as described in Regulation .08B of this chapter, but, if the agency has existed for less than 1 fiscal year, in lieu of an audit or audit review, it shall provide an analysis of the agency’s financial solvency performed by a certified public accountant;</text> </paragraph> <paragraph num="(3)"> <text>A detailed agency manual of operation based on this chapter;</text> </paragraph> <paragraph num="(4)"> <text>A detailed written plan for the provision of services based on one or more of the COMAR chapters cited in Regulation .03C(3) of this chapter; and;</text> </paragraph> <paragraph num="(5)"> <text>Additional documentation that OLM may require.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Application Process.</text> <paragraph num="(1)"> <text>The applicant shall request an application for licensure from OLM and inform OLM of the type of license the applicant is requesting.</text> </paragraph> <paragraph num="(2)"> <text>OLM require the applicant to request a new application form if the applicant has not returned the required application material within 1 year after receiving the application.</text> </paragraph> <paragraph num="(3)"> <text>The applicant may withdraw the application at any time and OLM shall acknowledge in writing the receipt of the withdrawal. OLM may retain any materials or documentation supplied before the withdrawal.</text> </paragraph> <paragraph num="(4)"> <text>Upon request, the Administration shall provide consultation to any person planning a child placement service.</text> </paragraph> <paragraph num="(5)"> <text>When an applicant requests information regarding licensure, OLM shall provide information regarding the:</text> <paragraph num="(a)"> <text>Licensing process; and</text> </paragraph> <paragraph num="(b)"> <text>Requirements of the type of license requested.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Interview and Inspection.</text> <paragraph num="(1)"> <text>The agency’s governing board shall designate the chief administrator to work with OLM during the application process.</text> </paragraph> <paragraph num="(2)"> <text>During OLM’s review of the application, the chief administrator shall, at OLM’s invitation:</text> <paragraph num="(a)"> <text>Meet with OLM to respond to questions;</text> </paragraph> <paragraph num="(b)"> <text>Clarify parts of the application; and</text> </paragraph> <paragraph num="(c)"> <text>Arrange for OLM’s inspection of the agency office and other facilities.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Decision on the Application.</text> <paragraph num="(1)"> <text>OLM shall examine the application including the service plan and, within 60 days of receipt of the completed application:</text> <paragraph num="(a)"> <text>Issue a child placement agency license if the applicant meets the requirements for licensure; or</text> </paragraph> <paragraph num="(b)"> <text>Deny a child placement license if the applicant:</text> <paragraph num="(i)"> <text>Does not meet the licensure requirements for the type of license requested; or</text> </paragraph> <paragraph num="(ii)"> <text>Knowingly provides false information.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If OLM denies a child placement agency license, OLM shall notify the applicant in writing stating the:</text> <paragraph num="(a)"> <text>Reason for the denial;</text> </paragraph> <paragraph num="(b)"> <text>Specific regulations on which OLM based its decision;</text> </paragraph> <paragraph num="(c)"> <text>Applicant's right to appeal the decision; and</text> </paragraph> <paragraph num="(d)"> <text>Process for the appeal.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Duration of License. A license expires 2 years after the date of issuance unless revoked.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Conditions for Continuing Licensure."> <paragraph num="A."> <text>Posting of License.</text> <paragraph num="(1)"> <text>If an agency maintains more than one office location, OLM shall issue a license for each office location.</text> </paragraph> <paragraph num="(2)"> <text>The agency shall post the original license issued for an office location in a permanent, public place within the office.</text> </paragraph> <paragraph num="(3)"> <text>If a license is lost, damaged, or stolen, the agency shall immediately request a replacement license from OLM and, upon receipt, post the replacement license.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Agency Responsibilities.</text> <paragraph num="(1)"> <text>The agency shall abide by the terms of its license and inform OLM of any changes, including address change or change of chief administrator, which may affect its continuing eligibility for licensure.</text> </paragraph> <paragraph num="(2)"> <text>Mid-License Period Report.</text> <paragraph num="(a)"> <text>OLM shall send notification to the agency 60 days before the end of the first year of the license period that the due date for the agency’s mid-license period report is the anniversary of the license issuance date.</text> </paragraph> <paragraph num="(b)"> <text>The agency shall provide a mid-license period report that shall include the:</text> <paragraph num="(i)"> <text>List of governing board members and officers as required in Regulation .08B(2) of this chapter;</text> </paragraph> <paragraph num="(ii)"> <text>Audit or audit review report for the last fiscal year;</text> </paragraph> <paragraph num="(iii)"> <text>Operations budget for the current fiscal year;</text> </paragraph> <paragraph num="(iv)"> <text>Verification of employee medical clearance as required in Regulation .08B(14) of this chapter; and</text> </paragraph> <paragraph num="(v)"> <text>Agency self-evaluation as required in Regulation .08B(21) of this chapter.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Return of License to OLM. An agency’s license immediately becomes null and void, and the agency shall return the license to OLM, when the agency:</text> <paragraph num="(1)"> <text>Is sold, leased, or discontinued;</text> </paragraph> <paragraph num="(2)"> <text>Moves to a new location;</text> </paragraph> <paragraph num="(3)"> <text>Has its license revoked;</text> </paragraph> <paragraph num="(4)"> <text>Has its license renewal denied; or</text> </paragraph> <paragraph num="(5)"> <text>Successfully completes its renewal process and is issued a new license.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Valid License. A license is valid only for:</text> <paragraph num="(1)"> <text>The agency to which it is issued and may not be subject to voluntary or involuntary sale, assignment, or other transfer;</text> </paragraph> <paragraph num="(2)"> <text>The location for which it was originally issued; and</text> </paragraph> <paragraph num="(3)"> <text>For the services authorized by the type of license issued.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Investigation and Continuous Review.</text> <paragraph num="(1)"> <text>OLM shall investigate the premises, facilities, and policies of an agency licensed or proposed to be licensed:</text> <paragraph num="(a)"> <text>Before the issuance or renewal of any license;</text> </paragraph> <paragraph num="(b)"> <text>At the time of the mid-license period report;</text> </paragraph> <paragraph num="(c)"> <text>Before the suspension or revocation of any license; and</text> </paragraph> <paragraph num="(d)"> <text>In response to a complaint about the agency.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Subject to OLM's limitation of available funds and staffing, OLM shall monitor each licensed agency by:</text> <paragraph num="(a)"> <text>Continuous reviews of the agency's records;</text> </paragraph> <paragraph num="(b)"> <text>On-site observations of the facilities; and</text> </paragraph> <paragraph num="(c)"> <text>Interviews with individuals employed, served, or otherwise connected to the agency, including governing board members and volunteers.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The agency or applicant shall allow OLM to:</text> <paragraph num="(a)"> <text>Inspect all aspects of an agency governed by this subtitle; and</text> </paragraph> <paragraph num="(b)"> <text>Interview any individual employed, served, or otherwise connected to the agency, including governing board members or volunteers.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>OLM shall conduct interviews and inspections in a manner that:</text> <paragraph num="(a)"> <text>Is least disruptive to the program;</text> </paragraph> <paragraph num="(b)"> <text>Is consistent with needs of the Administration; and</text> </paragraph> <paragraph num="(c)"> <text>Protects all confidentiality required by law or by the regulations in this chapter.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The agency shall:</text> <paragraph num="(a)"> <text>In the manner requested by OLM, provide OLM any information that OLM requires to assist it in determining the agency’s compliance with this subtitle; and</text> </paragraph> <paragraph num="(b)"> <text>Comply with all applicable federal, State, and local government laws, regulations, and standards.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Renewal of License.</text> <paragraph num="(1)"> <text>At least 120 days before the license expires, OLM shall send a notice to the agency stating that:</text> <paragraph num="(a)"> <text>To be eligible for license renewal, an agency shall submit a renewal application to OLM; and</text> </paragraph> <paragraph num="(b)"> <text>An agency’s completed renewal application shall be submitted to OLM in the manner requested at least 60 days before the expiration of the current license to enable OLM to:</text> <paragraph num="(i)"> <text>Determine the agency's continued eligibility, and</text> </paragraph> <paragraph num="(ii)"> <text>If the agency is eligible, issue a new license in time to permit uninterrupted service.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the agency submits the completed renewal application as required in §F(1)(b) of this regulation, and OLM is unable to determine the agency’s continued eligibility before the license expires, OLM may extend the license expiration date for a period not to exceed 60 days.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Agency Purpose and Finances."> <paragraph num="A."> <text>The agency shall have a written statement of its child placement philosophy, purpose, and program that describes the agency's program policy goals and objectives. The statement shall be available to OLM, referral sources, service recipients, and the public on request. The statement shall include:</text> <paragraph num="(1)"> <text>Criteria as appropriate for the respective services provided by the agency for the following:</text> <paragraph num="(a)"> <text>Age of children served,</text> </paragraph> <paragraph num="(b)"> <text>Sex of children served,</text> </paragraph> <paragraph num="(c)"> <text>Recruitment, selection, and training of agency staff,</text> </paragraph> <paragraph num="(d)"> <text>Fees for services,</text> </paragraph> <paragraph num="(e)"> <text>Child discipline policy, and</text> </paragraph> <paragraph num="(f)"> <text>Record maintenance and accessibility;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A written description of the:</text> <paragraph num="(a)"> <text>Geographical area the agency serves or intends to serve, and</text> </paragraph> <paragraph num="(b)"> <text>Clients or potential clients of the services it provides or proposes to provide; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A written description of the office, with address, which shall be:</text> <paragraph num="(a)"> <text>Located within the State, and</text> </paragraph> <paragraph num="(b)"> <text>Easily accessible to the clientele, staff, and community by public and private transportation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Before an agency is licensed for the first time it shall document that the governing board has access to funding necessary for a 6-month period of operation.</text> </paragraph> <paragraph num="C."> <text>The governing board shall document its annual review and approval of:</text> <paragraph num="(1)"> <text>A written budget that demonstrates its financial capability to operate for the next fiscal year;</text> </paragraph> <paragraph num="(2)"> <text>Periodic accounting reports in compliance with applicable State law; and</text> </paragraph> <paragraph num="(3)"> <text>An annual report by an independent certified public accountant of an:</text> <paragraph num="(a)"> <text>Audit, or</text> </paragraph> <paragraph num="(b)"> <text>Audit review, if OLM determines the size and source of the agency’s finances do not require an audit.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If an agency charges fees, it shall:</text> <paragraph num="(1)"> <text>Have a written policy:</text> <paragraph num="(a)"> <text>Stating the amount charged for services provided, and</text> </paragraph> <paragraph num="(b)"> <text>Describing the conditions under which fees are waived or returned; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Make the fee policy available to the public.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Agency Governing Board."> <paragraph num="A."> <text>Legal Status of Agency. The agency shall be incorporated under applicable law and maintain documents that identify its incorporation and administrative structure and staffing, including lines of authority.</text> </paragraph> <paragraph num="B."> <text>Governance. The agency shall have a governing board that has final responsibility for and authority over the policies, finances, and all related activities for implementing the agency's program. The governing board shall:</text> <paragraph num="(1)"> <text>Screen and select the agency's chief administrator in accordance with agency policy and Regulations .09, .14, and .15 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Define in writing the role of the chief administrator;</text> </paragraph> <paragraph num="(3)"> <text>Require the chief administrator, or the chief administrator's designee authorized to act in the chief administrator's absence, to be accessible at all times to the agency staff and representatives of OLM;</text> </paragraph> <paragraph num="(4)"> <text>Conduct an annual written evaluation of the chief administrator;</text> </paragraph> <paragraph num="(5)"> <text>Ensure that the agency is housed, maintained, staffed, equipped, and funded to operate the programs effectively and solvently;</text> </paragraph> <paragraph num="(6)"> <text>Consult with OLM and receive its approval before requesting a change in the type of license under which the agency currently operates;</text> </paragraph> <paragraph num="(7)"> <text>Notify OLM of any change in:</text> <paragraph num="(a)"> <text>Chief administrator at least 48 hours in advance; and</text> </paragraph> <paragraph num="(b)"> <text>The address or phone number of the agency office at least 14 days before the change;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Be responsible for:</text> <paragraph num="(a)"> <text>The fiscal soundness of the agency operation and undertake the review and approval of the:</text> <paragraph num="(i)"> <text>Agency's annual budget,</text> </paragraph> <paragraph num="(ii)"> <text>Periodic accounting reports, and</text> </paragraph> <paragraph num="(iii)"> <text>Annual audit or audit review completed by an independent certified public accountant; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Maintaining the agency's continual compliance with the:</text> <paragraph num="(i)"> <text>Provisions of the agency's charter,</text> </paragraph> <paragraph num="(ii)"> <text>Terms of all leases, contracts, or legal agreements to which the agency is a party, and</text> </paragraph> <paragraph num="(iii)"> <text>Relevant federal, State, and local laws and regulations governing the operation of the agency.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Composition and Organization of the Governing Board.</text> <paragraph num="(1)"> <text>The responsibilities of the governing board of the agency shall be clearly defined in the agency bylaws.</text> </paragraph> <paragraph num="(2)"> <text>The governing board shall:</text> <paragraph num="(a)"> <text>Be structured with a president elected from the governing board membership who presides at meetings to enable the governing board to discharge the responsibilities described in this regulation and Regulations .06, .08—.16, and any other applicable regulations of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Adopt bylaws for its operation;</text> </paragraph> <paragraph num="(c)"> <text>Maintain written minutes of and records of attendance at all its meetings;</text> </paragraph> <paragraph num="(d)"> <text>Ensure that a quorum of its members meet at least quarterly;</text> </paragraph> <paragraph num="(e)"> <text>Include members, at least three of whom are Maryland residents;</text> </paragraph> <paragraph num="(f)"> <text>Maintain a list of its membership with each member's:</text> <paragraph num="(i)"> <text>Phone number,</text> </paragraph> <paragraph num="(ii)"> <text>Address, and</text> </paragraph> <paragraph num="(iii)"> <text>Term of membership; and</text> </paragraph> </paragraph> <paragraph num="(g)"> <text>Have a plan for periodic change of the board's composition.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Agency employees, including the chief administrator, may not be voting members of the governing board.</text> </paragraph> <paragraph num="(4)"> <text>An employee of any government organization which regulates or purchases services from the agency may not be a member of the governing board.</text> </paragraph> <paragraph num="(5)"> <text>Members of the governing board may not contract with the agency to provide goods or services in return for money, goods, or services or in any other way benefit financially from the agency's operation.</text> </paragraph> <paragraph num="(6)"> <text>The governing board of an agency applying for licensure or licensure renewal shall furnish references on its members in accordance with the requirements in Regulation .09 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Agency Reporting Responsibilities."> <paragraph num="A."> <text>Agency Emergencies.</text> <paragraph num="(1)"> <text>The agency shall maintain and make available to OLM a written plan detailing employee responsibilities for all emergencies that may affect the:</text> <paragraph num="(a)"> <text>Agency operation; or</text> </paragraph> <paragraph num="(b)"> <text>Health, safety, and well-being of children in its care or receiving adoption services.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agency shall immediately notify the Administration and OLM by phone and email of the following emergencies:</text> <paragraph num="(a)"> <text>Death of a child in it’s care or receiving adoption services;</text> </paragraph> <paragraph num="(b)"> <text>Accident, assault, illness, or psychiatric episode of a child in its care or receiving adoption services that requires hospitalization or emergency medical care;</text> </paragraph> <paragraph num="(c)"> <text>Suspected incident of child abuse or neglect involving a child in its care or receiving adoption services;</text> </paragraph> <paragraph num="(d)"> <text>Illegal activity leading to the incarceration of a child, parent, foster parent, guardian, or adoptive parent; or</text> </paragraph> <paragraph num="(e)"> <text>Other occurrences which may affect the health, safety, or well-being of children in care or receiving adoption services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Administrative File. The agency shall maintain and, when requested, furnish to OLM the following information and documents appropriate for the type of license issued:</text> <paragraph num="(1)"> <text>The charter, articles of incorporation, and bylaws;</text> </paragraph> <paragraph num="(2)"> <text>Structure and composition of the governing board with names, addresses, phone numbers, terms of membership, and names and terms of officers;</text> </paragraph> <paragraph num="(3)"> <text>Organizational chart of the agency showing functions and names of the current employees;</text> </paragraph> <paragraph num="(4)"> <text>Names and positions of individuals authorized to sign agreements and to submit official documentation to the Administration and OLM;</text> </paragraph> <paragraph num="(5)"> <text>Verification of the agency's insurance coverage;</text> </paragraph> <paragraph num="(6)"> <text>Procedures for notifying appropriate parties of changes in the agency's policy, programs, chief administrator, or other factors affecting services or licensure;</text> </paragraph> <paragraph num="(7)"> <text>Statement of compliance with nondiscrimination according to COMAR 07.01.03;</text> </paragraph> <paragraph num="(8)"> <text>Operating budget for the current fiscal year and the independent certified audit or audit review report of the preceding year;</text> </paragraph> <paragraph num="(9)"> <text>List of employees with position, titles, and qualifications;</text> </paragraph> <paragraph num="(10)"> <text>Personnel policies and procedures, including definitions of jobs, qualifications, salaries, work hours, vacation and sick leave, and termination and grievance procedures;</text> </paragraph> <paragraph num="(11)"> <text>Verification of compliance with unemployment and workers' compensation laws;</text> </paragraph> <paragraph num="(12)"> <text>Written policy describing internal grievance procedures for service applicants, adoptees, adoptive parents, and foster parents;</text> </paragraph> <paragraph num="(13)"> <text>Child management and discipline plan;</text> </paragraph> <paragraph num="(14)"> <text>Current copies of agency publicity and brochures;</text> </paragraph> <paragraph num="(15)"> <text>Child abuse and neglect policy and documentation of the required criminal background checks and child abuse clearances as required in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(16)"> <text>Plans for recruitment of foster and adoptive parents as required in COMAR 07.05.02.04 and 07.05.03.08;</text> </paragraph> <paragraph num="(17)"> <text>Plans for employee orientation and continuing training as required in Regulation .16 of this chapter;</text> </paragraph> <paragraph num="(18)"> <text>Agency's plan for emergencies as required in §A of this regulation;</text> </paragraph> <paragraph num="(19)"> <text>Foster parent data as required in COMAR 07.05.02.18G;</text> </paragraph> <paragraph num="(20)"> <text>Adoption data as required in COMAR 07.05.03.20C;</text> </paragraph> <paragraph num="(21)"> <text>Agency’s annual written self-evaluation, which includes:</text> <paragraph num="(a)"> <text>An analysis of program effectiveness in relation to stated purposes and goals of the program;</text> </paragraph> <paragraph num="(b)"> <text>Staffing patterns, average caseload size, and the agency's evaluation of them,</text> </paragraph> <paragraph num="(c)"> <text>Staff turnover rate; and</text> </paragraph> <paragraph num="(d)"> <text>Plans for remedying identified weaknesses in the program; and</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>Additional items that may be required by the Administration.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Screening Employees, Volunteers, and Governing Board Members."> <paragraph num="A."> <text>Before agency employment or approval as a volunteer or governing board member, any applying employee, volunteer, or governing board member who is in close proximity to children as part of the authorized function of the position is subject to a:</text> <paragraph num="(1)"> <text>State and federal criminal background check; and</text> </paragraph> <paragraph num="(2)"> <text>Review of child abuse and neglect records from the local department in the jurisdiction where the applicant resides.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The agency shall reject the applying employee, volunteer, or governing board member if:</text> <paragraph num="(1)"> <text>The applicant is a minor;</text> </paragraph> <paragraph num="(2)"> <text>The applicant refuses to consent to a required criminal background check and child protective services clearance;</text> </paragraph> <paragraph num="(3)"> <text>The applicant has an indicated child abuse or neglect finding; or</text> </paragraph> <paragraph num="(4)"> <text>A criminal background check reveals that an applicant has had a conviction:</text> <paragraph num="(a)"> <text>For child abuse or neglect, a domestically related assault or battery, any crime against children, rape, sexual assault, sexual offense, homicide, human trafficking, or a crime of violence as defined in Family Law Article, §5-101, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>Within the 5 years before the application date, for misdemeanor assault or battery that is not domestically related or a felony offense related to a controlled dangerous substance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Application Restrictions.</text> <paragraph num="(1)"> <text>Pending Child Abuse or Neglect Investigation.</text> <paragraph num="(a)"> <text>If the applicant has a pending child abuse or neglect investigation, the agency may not proceed with the application.</text> </paragraph> <paragraph num="(b)"> <text>The agency may decide to proceed with the application after the investigation is completed.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Unresolved Criminal Charge.</text> <paragraph num="(a)"> <text>If an applicant has an unresolved criminal charge for a crime listed in §B(4) of this regulation, the agency may not proceed with the application.</text> </paragraph> <paragraph num="(b)"> <text>The agency may decide to proceed with the application after the charge is resolved.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Before hiring staff or approving volunteers and board members, the agency shall:</text> <paragraph num="(1)"> <text>Obtain written references with documented supporting telephone or personal interviews from three unrelated individuals and present and former employers; and</text> </paragraph> <paragraph num="(2)"> <text>Determine from the references and interviews if there is any known reason why the individual should not or is not able to perform assigned duties and assume appropriate responsibilities.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Agency Administrative Requirements."> <paragraph num="A."> <text>The agency shall provide suitable office space in Maryland that provides:</text> <paragraph num="(1)"> <text>Office and reception areas that:</text> <paragraph num="(a)"> <text>Are used exclusively as an office and reception area for the agency, and</text> </paragraph> <paragraph num="(b)"> <text>Contain appropriate furnishings in good condition;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Areas for confidential interviewing with parents and children;</text> </paragraph> <paragraph num="(3)"> <text>As appropriate, children's playroom or lounge for adolescents; and</text> </paragraph> <paragraph num="(4)"> <text>Storage areas for personnel and client records that provide controlled access and adhere to confidentiality requirements.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To assure that staff is supported adequately with equipment, the agency shall:</text> <paragraph num="(1)"> <text>Maintain appropriate equipment in good working condition for the operation of the office and the functioning of employees;</text> </paragraph> <paragraph num="(2)"> <text>Provide office furnishings that are easy to maintain, clean, safe, and comfortable; and</text> </paragraph> <paragraph num="(3)"> <text>Maintain locked file cabinets with controlled access for confidential personnel, adoption, and foster care records.</text> </paragraph> </paragraph> <paragraph num="C."> <text>To assure adequate transportation for children, the agency shall:</text> <paragraph num="(1)"> <text>If needed, assist clients in arranging transportation necessary for implementing the child's service plan;</text> </paragraph> <paragraph num="(2)"> <text>Provide transportation equipped with appropriate safety seats for infants and toddlers; and</text> </paragraph> <paragraph num="(3)"> <text>Assure that vehicles are maintained in compliance with the manufacturer’s suggested maintenance schedule and operated in conformity with all applicable motor vehicle laws.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Bonding Coverage.</text> <paragraph num="(1)"> <text>An agency that accepts prepayment of public funds, directly or indirectly, shall maintain adequate bonding as determined by State law or contract.</text> </paragraph> <paragraph num="(2)"> <text>All individuals authorized to sign checks or manage funds shall be bonded at the agency's expense.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Vehicle Insurance. The agency shall:</text> <paragraph num="(1)"> <text>Have insurance or document that insurance is carried that covers liability to children or third parties arising through the use of an agency or private vehicle, by any of the agency's staff or agents on agency business on or off the agency premises;</text> </paragraph> <paragraph num="(2)"> <text>Carry a minimum of :</text> <paragraph num="(a)"> <text>Bodily injury insurance at $100,000 for each individual,</text> </paragraph> <paragraph num="(b)"> <text>Bodily injury insurance at $300,000 for each accident, and</text> </paragraph> <paragraph num="(c)"> <text>Property damage liability insurance at $25,000 for each accident; or</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the vehicle is owned privately, document that the private owner carries the minimum insurance amounts in §E(2) of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Record Maintenance, Security, Retention, and Disposition."> <paragraph num="A."> <text>The agency shall:</text> <paragraph num="(1)"> <text>Maintain records necessary for the proper and efficient operation of the agency in accordance with the agency’s type of license:</text> <paragraph num="(a)"> <text>Legible; and</text> </paragraph> <paragraph num="(b)"> <text>Signed and dated by the individual making the record entry;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Develop written policies and procedures with clearly defined criteria regarding record maintenance, security, confidentiality in handling, disclosure, and destruction in accordance with Human Services Article, §§1-201 and 1-202, Annotated Code of Maryland, which shall include procedures for:</text> <paragraph num="(a)"> <text>Providing, upon request, information to the child or the child’s parent or legal custodian, if the information released does not contain material that violates the privacy rights of another individual or material required to be withheld from release according to State law or by order of a court;</text> </paragraph> <paragraph num="(b)"> <text>Maintaining indefinitely and in locked storage, case records on foster and adoptive children and their birth and adoptive families;</text> </paragraph> <paragraph num="(c)"> <text>Retaining financial records and other documents for:</text> <paragraph num="(i)"> <text>5 years after the client's termination from service, or</text> </paragraph> <paragraph num="(ii)"> <text>Until the resolution of any audit findings or claims involving the records in compliance with applicable State laws or contractual agreements;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Destroying records in a manner to preserve confidentiality;</text> </paragraph> <paragraph num="(e)"> <text>Making all records available in the manner requested for review or audit by authorized State or federal personnel or by other authorized individuals whose official duties require inspection, review, or audit of the records;</text> </paragraph> <paragraph num="(f)"> <text>Transferring of case records to the receiving agency when a child in care or receiving adoption services is transferred to a different privately licensed or public State agency; and</text> </paragraph> <paragraph num="(g)"> <text>Reviewing the case record maintenance system for:</text> <paragraph num="(i)"> <text>Ensuring that children's records are kept current and accurate, and</text> </paragraph> <paragraph num="(ii)"> <text>Documenting the name of the individual and the purpose for and date of access to the record.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Without the voluntary, written consent of the parent or guardian or pursuant to a court order, the agency may not release any information about a child in care or receiving adoption services except to:</text> <paragraph num="(1)"> <text>The child;</text> </paragraph> <paragraph num="(2)"> <text>The child's parent or guardian;</text> </paragraph> <paragraph num="(3)"> <text>The court;</text> </paragraph> <paragraph num="(4)"> <text>A representative of the agency which holds custody of the child; or</text> </paragraph> <paragraph num="(5)"> <text>Authorized State or federal personnel or by other authorized individuals whose official duties require inspection, review, or audit of the records.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency may use material from case records for teaching, research purposes, accreditation review, or enhancement of the governing board’s understanding and knowledge of the agency’s services only when client names and other identifying information are redacted or deleted.</text> </paragraph> <paragraph num="D."> <text>If the agency corporation dissolves, the agency shall deposit all records with the Administration for disposition or retention as required by law.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Child Abuse and Neglect."> <paragraph num="A."> <text>Written Policy. The agency shall have a written policy conforming with State law of the procedures to be followed after any incident of suspected child abuse or neglect by an employee, volunteer, or board member. The written policy shall require that:</text> <paragraph num="(1)"> <text>The agency send the chief administrator or a designee to the team meetings when the local department requests the agency to participate on the multidisciplinary case consulting team to investigate a report of suspected abuse or neglect in the agency and to help formulate a corrective action plan;</text> </paragraph> <paragraph num="(2)"> <text>The agency conspicuously post in its administrative office the telephone number supplied by the local department for reporting child abuse and child neglect;</text> </paragraph> <paragraph num="(3)"> <text>Unless limited by the local department's case plan for the child, the agency notify the child's parent or legal custodian of any report of child abuse or neglect in the agency;</text> </paragraph> <paragraph num="(4)"> <text>Agency employees, volunteers, or governing board members who suspect child abuse or neglect report the incident to the:</text> <paragraph num="(a)"> <text>Local department or local law enforcement agency, and</text> </paragraph> <paragraph num="(b)"> <text>Chief administrator or, if the individual suspected of child abuse or neglect is the chief administrator, president of the governing board;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The agency may not prevent the employee, volunteer, or board member from reporting the incident;</text> </paragraph> <paragraph num="(6)"> <text>The agency protect the individual from dismissal or any other reprisal for making the report;</text> </paragraph> <paragraph num="(7)"> <text>As needed, the agency enable the individual to provide testimony in court or participate in the investigation without loss of leave, pay, or other benefits; and</text> </paragraph> <paragraph num="(8)"> <text>The agency shall immediately notify the Administration and OLM by phone and email of the incident of suspected child abuse or neglect by an employee, volunteer, or board member.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requirements for Employees, Volunteers, and Board Members. Before appointment to the agency, each employee, volunteer, or board member shall:</text> <paragraph num="(1)"> <text>Read a statement of what constitutes child abuse or neglect; and</text> </paragraph> <paragraph num="(2)"> <text>Sign a statement acknowledging that:</text> <paragraph num="(a)"> <text>The individual shall report to the local department or local law enforcement agency any incident of suspected child abuse or neglect; and</text> </paragraph> <paragraph num="(b)"> <text>The agency requires as a condition of appointment that the individual:</text> <paragraph num="(i)"> <text>Cooperate in any investigation or review, and</text> </paragraph> <paragraph num="(ii)"> <text>Give formal testimony if required.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Local Department Investigation of Child Abuse or Neglect. Upon notification of allegations that an employee, volunteer, or board member has subjected a child to abuse or neglect, the chief administrator or, if the investigation involves the chief administrator, the president of the governing board:</text> <paragraph num="(1)"> <text>May dismiss the employee, volunteer, or board member from all duties; and</text> </paragraph> <paragraph num="(2)"> <text>Shall separate the agency individual from all children in the agency's care or receiving adoption services.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If, after the completion of a child protective services investigation and any timely appeals, an employee, volunteer, or board member has been found responsible for indicated child abuse or neglect, the chief administrator or, if the finding results from an investigation of the chief administrator, the president of the governing board shall dismiss the employee, volunteer, or board member from all duties.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Personnel Policies and Practices."> <paragraph num="A."> <text>The agency shall have comprehensive written personnel policies and practices conducive to recruitment, retention, training, supervision, and evaluation of all employees. These policies and practices shall include the following:</text> <paragraph num="(1)"> <text>Written job descriptions and titles for each position defining the qualifications, including health requirements, duties, and lines of authority;</text> </paragraph> <paragraph num="(2)"> <text>Salary scales and provision for salary increases;</text> </paragraph> <paragraph num="(3)"> <text>A description of employee benefits, including provision for paid annual leave, sick leave, holidays, and any other special leaves or benefits;</text> </paragraph> <paragraph num="(4)"> <text>Provisions that encourage professional growth through supervision, orientation, in-service training, and employee development;</text> </paragraph> <paragraph num="(5)"> <text>At least an annual evaluation of the work and performance of each employee that includes employee participation in the evaluation process;</text> </paragraph> <paragraph num="(6)"> <text>Termination procedures for resignation, retirement, or discharge;</text> </paragraph> <paragraph num="(7)"> <text>A grievance procedure for employees;</text> </paragraph> <paragraph num="(8)"> <text>Written confidentiality procedures for maintaining personnel records;</text> </paragraph> <paragraph num="(9)"> <text>A 5-year retention of personnel files after termination for employees who leave the agency; and</text> </paragraph> <paragraph num="(10)"> <text>Maintenance of a non-discriminatory environment consistent with the State's fair employment practices.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The agency shall maintain a personnel file for each employee, which includes:</text> <paragraph num="(1)"> <text>The application for employment, including a record of previous employment and any known disciplinary actions;</text> </paragraph> <paragraph num="(2)"> <text>A record of the results of screening as required by Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>References as required by Regulation .09D of this chapter;</text> </paragraph> <paragraph num="(4)"> <text>Medical information required in §C of this regulation and documentation of any medical problems of the employee;</text> </paragraph> <paragraph num="(5)"> <text>Applicable professional credentials or certifications;</text> </paragraph> <paragraph num="(6)"> <text>Annual performance evaluations;</text> </paragraph> <paragraph num="(7)"> <text>Training record and conferences attended;</text> </paragraph> <paragraph num="(8)"> <text>The employee's starting and termination dates; and</text> </paragraph> <paragraph num="(9)"> <text>Reason for termination.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Medical Information.</text> <paragraph num="(1)"> <text>The agency shall obtain a physician's report before an individual's employment or volunteer appointment and every 2 years thereafter for an employee, governing board member, or volunteer who may be in close or frequent contact with children in care or receiving adoption services.</text> </paragraph> <paragraph num="(2)"> <text>The individual's medical report shall include a risk assessment and the result of any indicated tests performed for tuberculosis, other communicable diseases, and any mental health challenge that would affect an individual’s ability to work with children.</text> </paragraph> <paragraph num="(3)"> <text>If a medical report documents a potential medical threat to children in care, the chief administrator or president of the governing board shall take appropriate action to protect the children.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Medical Information.</text> <paragraph num="(1)"> <text>The agency shall obtain a physician's report before an individual's employment or volunteer appointment and every 2 years thereafter for an employee, governing board member, or volunteer who may be in close or frequent contact with children in care or receiving adoption services.</text> </paragraph> <paragraph num="(2)"> <text>The individual's medical report shall include a clearance for tuberculosis, communicable diseases, and any mental health challenges that would preclude working with children.</text> </paragraph> <paragraph num="(3)"> <text>If a medical report documents a potential medical threat to children in care, the chief administrator or president of the governing board shall take appropriate action to protect the children.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Employee Qualifications."> <paragraph num="A."> <text>All agency employees shall meet the qualifications pursuant to this regulation and Regulations .09 and .13 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Specific Position Qualifications. The agency shall employ a chief administrator and a sufficient number of qualified employees to perform administrative, supervisory, placement, supportive, and professional services to meet the needs of the agency.</text> </paragraph> <paragraph num="C."> <text>Qualifications of Specific Positions.</text> <paragraph num="(1)"> <text>The Chief Administrator.</text> <paragraph num="(a)"> <text>The chief administrator shall be a:</text> <paragraph num="(i)"> <text>Maryland-licensed certified social worker;</text> </paragraph> <paragraph num="(ii)"> <text>Maryland-licensed psychologist or physician practicing as a psychiatrist; or</text> </paragraph> <paragraph num="(iii)"> <text>Member of the Maryland Bar if the agency provides only adoption services in compliance with COMAR 07.05.03 and this chapter.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The chief administrator shall:</text> <paragraph num="(i)"> <text>Have 4 years direct experience in child welfare; and</text> </paragraph> <paragraph num="(ii)"> <text>Be a full-time employee of the agency.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The director of child placement services shall:</text> <paragraph num="(a)"> <text>Have a master's degree in social work from an accredited school of social work;</text> </paragraph> <paragraph num="(b)"> <text>Have at least 2 years experience in child placement; and</text> </paragraph> <paragraph num="(c)"> <text>Be a Maryland-licensed social worker.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A child placement supervisor shall:</text> <paragraph num="(a)"> <text>Have a master's degree from an accredited school of social work; and</text> </paragraph> <paragraph num="(b)"> <text>Be a Maryland-licensed social worker.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A child placement worker employed by an agency with a license to provide treatment foster care placements or private adoptions shall:</text> <paragraph num="(a)"> <text>Have a master’s degree from an accredited school of social work or a master's degree in counseling from an accredited school; or</text> </paragraph> <paragraph num="(b)"> <text>Have a Bachelor’s of Social Work or Bachelor's of Family Science from an accredited school and be supervised by a Maryland-licensed master’s level social worker.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A child placement worker employed by an agency with a license to provide private foster care placements or independent living program placements shall:</text> <paragraph num="(a)"> <text>Have a bachelor’s degree from an accredited school in an appropriate behavioral science, such as child development, sociology, psychology, counseling, nursing, criminology, juvenile justice, human growth and development, human services, mental health, or human resources management, that includes at least 30 credit hours in human services or human development; and</text> </paragraph> <paragraph num="(b)"> <text>Be supervised by a Maryland-licensed master’s level social worker.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Employee Responsibilities."> <paragraph num="A."> <text>An agency shall employ a chief administrator whose responsibilities include:</text> <paragraph num="(1)"> <text>Management of the agency's total program;</text> </paragraph> <paragraph num="(2)"> <text>Representation of the agency in the community;</text> </paragraph> <paragraph num="(3)"> <text>Delegation of appropriate responsibilities to other staff;</text> </paragraph> <paragraph num="(4)"> <text>Recruitment and employment of qualified staff;</text> </paragraph> <paragraph num="(5)"> <text>Supervision, training, and termination of staff;</text> </paragraph> <paragraph num="(6)"> <text>Assistance to the governing board in implementing its responsibilities by:</text> <paragraph num="(a)"> <text>Communicating the needs of the children,</text> </paragraph> <paragraph num="(b)"> <text>Making recommendations for needed policy changes,</text> </paragraph> <paragraph num="(c)"> <text>Assisting in the periodic evaluations of the agency's services,</text> </paragraph> <paragraph num="(d)"> <text>Preparing the annual budget for approval, and</text> </paragraph> <paragraph num="(e)"> <text>Providing information regarding financial needs.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The child placement director is responsible for directing, monitoring, and evaluating the child placement service program of the agency.</text> </paragraph> <paragraph num="C."> <text>The child placement supervisor is responsible for supervising, monitoring, and evaluating the work and progress of the child placement staff.</text> </paragraph> <paragraph num="D."> <text>The child placement worker's responsibilities include:</text> <paragraph num="(1)"> <text>Collecting and evaluating information for the child’s placement, and assessing the child’s needs, progress, and discharge planning;</text> </paragraph> <paragraph num="(2)"> <text>Providing case management services to the child and the child's family while the agency is responsible for the child;</text> </paragraph> <paragraph num="(3)"> <text>Ensuring that the child receives the therapeutic services the agency is authorized by its license to provide.</text> </paragraph> <paragraph num="(4)"> <text>Representing the child and the program in liaison relationships with family, school, juvenile court, or other social and community services;</text> </paragraph> <paragraph num="(5)"> <text>Maintaining a case record on each child;</text> </paragraph> <paragraph num="(6)"> <text>Making appropriate information available to substitute caregivers and cooperating community agencies; and</text> </paragraph> <paragraph num="(7)"> <text>Completing adoption and foster home studies.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Support Services Staff. Individuals may be employed to provide support services and shall perform tasks to support the professional staff and the purpose and goals of the agency in an ethical manner to protect confidentiality requirements.</text> </paragraph> <paragraph num="F."> <text>Secretarial and Clerical Staff. The agency shall employ a sufficient number of staff to perform secretarial and clerical duties, including maintenance of records, correspondence, and bookkeeping, and train the individuals in the goals of the agency and confidentiality requirements.</text> </paragraph> <paragraph num="G."> <text>Staffing Pattern Requirements.</text> <paragraph num="(1)"> <text>The child placement supervisor shall be responsible for not more than 6 child placement workers.</text> </paragraph> <paragraph num="(2)"> <text>The volume of the caseload assigned to each child placement worker shall allow for the worker to make all required contacts with the birth family, children in care, foster families, adoptive families, and involved professionals.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Employee Orientation, Training, and Development."> <paragraph num="A."> <text>The agency shall have a written plan for the orientation and continuing training of all employees.</text> </paragraph> <paragraph num="B."> <text>The agency shall ensure that:</text> <paragraph num="(1)"> <text>Excluding activities related to supervision of an employee's routine tasks, supervisors and child placement workers receive at least 20 hours of training activities during each full year of employment;</text> </paragraph> <paragraph num="(2)"> <text>Supervisors and child placement workers receive appropriate training in the following areas:</text> <paragraph num="(a)"> <text>The agency's administrative procedures and overall program goals,</text> </paragraph> <paragraph num="(b)"> <text>Casework skills development in interviewing, case planning, case management, and case review,</text> </paragraph> <paragraph num="(c)"> <text>Principles and practices of child placement and child care,</text> </paragraph> <paragraph num="(d)"> <text>Understanding of children's emotional needs and problems that affect or inhibit their growth,</text> </paragraph> <paragraph num="(e)"> <text>Family relationships and the impact of separation,</text> </paragraph> <paragraph num="(f)"> <text>Recognition, prevention, and treatment of substance abuse,</text> </paragraph> <paragraph num="(g)"> <text>Identification and reporting of child abuse or neglect,</text> </paragraph> <paragraph num="(h)"> <text>Principles and practices of supervision, and</text> </paragraph> <paragraph num="(i)"> <text>State requirements for child placement agencies;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The chief administrator receives at least 10 hours of training in one or more of the following areas during each full year of employment:</text> <paragraph num="(a)"> <text>Principles and practices of administration,</text> </paragraph> <paragraph num="(b)"> <text>Budget preparation,</text> </paragraph> <paragraph num="(c)"> <text>Agency accountability,</text> </paragraph> <paragraph num="(d)"> <text>State requirements for child placement agencies,</text> </paragraph> <paragraph num="(e)"> <text>Organizational development, and</text> </paragraph> <paragraph num="(f)"> <text>Principles and practices of child placement and child.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Contractual, Professional, Volunteer, and Student Services."> <paragraph num="A."> <text>Contractual Services.</text> <paragraph num="(1)"> <text>An individual employed by the agency who is not a full-time employee shall be bound by the provisions of a contract with the agency to provide specific, ethical, consistent, and appropriate services.</text> </paragraph> <paragraph num="(2)"> <text>A contractual employee shall:</text> <paragraph num="(a)"> <text>Be approved by the chief administrator;</text> </paragraph> <paragraph num="(b)"> <text>Be supervised by appropriate agency staff;</text> </paragraph> <paragraph num="(c)"> <text>Be identified to the public as an employee of the agency when providing contractual services for the agency;</text> </paragraph> <paragraph num="(d)"> <text>Adhere to agency policies;</text> </paragraph> <paragraph num="(e)"> <text>Receive orientation and continued training as necessary;</text> </paragraph> <paragraph num="(f)"> <text>Comply with all agency confidentiality requirements;</text> </paragraph> <paragraph num="(g)"> <text>Be subject to all requirements in Regulations .09 and .13 of this chapter; and</text> </paragraph> <paragraph num="(h)"> <text>Be included in the list of employees provided to OLM before the agency’s license is renewed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Professional Services.</text> <paragraph num="(1)"> <text>The agency shall, with the concurrence and support of a child's parent or legal custodian, obtain or document the attempt to obtain professional services that are not available within the agency as required by the child's individual case plan.</text> </paragraph> <paragraph num="(2)"> <text>The agency shall ensure that any professional providing a direct service to a child in care:</text> <paragraph num="(a)"> <text>Communicates with agency staff regarding the services provided; and</text> </paragraph> <paragraph num="(b)"> <text>Be made aware of the relevant aspects of the child's case plan.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The agency shall document that all professionals providing services to the agency, whether working directly with children in care or providing consultation to employees of the agency:</text> <paragraph num="(a)"> <text>Are qualified, and certified or licensed as appropriate to the Profession; and</text> </paragraph> <paragraph num="(b)"> <text>Have met the requirements of Regulation .09 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Volunteers. An agency may use volunteers, including students for field placements or internships, to perform tasks and duties in the agency and shall:</text> <paragraph num="(1)"> <text>Develop a written plan for the use of volunteers that includes:</text> <paragraph num="(a)"> <text>A description of duties and responsibilities for volunteers;</text> </paragraph> <paragraph num="(b)"> <text>Designation of an employee who will be supervising volunteers;</text> </paragraph> <paragraph num="(c)"> <text>The orientation and continued training program for volunteers that will familiarize them with personnel policies and confidentiality requirements of the agency; and</text> </paragraph> <paragraph num="(d)"> <text>The method and frequency with which the agency will evaluate its volunteers;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Require personal references, criminal background checks, and health checks as required in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(3)"> <text>Ensure that volunteers are not assigned to fill a staff position required by the agency’s service program plan;</text> </paragraph> <paragraph num="(4)"> <text>Keep records on the hours and activities of regular volunteers; and;</text> </paragraph> <paragraph num="(5)"> <text>Provide each volunteer with a copy of the program plan for volunteers described in §C(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Student Services. An agency that accepts students for field placements or internships shall:</text> <paragraph num="(1)"> <text>Have a written agreement with the student’s school that includes:</text> <paragraph num="(a)"> <text>An outline of the tasks and functions expected of the student and the school;</text> </paragraph> <paragraph num="(b)"> <text>The requirement that the student meet the requirements of Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(c)"> <text>Designation of a qualified employee to supervise and evaluate the student, and serve as liaison with the student’s school;</text> </paragraph> <paragraph num="(d)"> <text>A plan for orientation and training of the student in the philosophy of the agency, needs of the children in care and their families, and confidentiality requirements; and</text> </paragraph> <paragraph num="(e)"> <text>The assurance that the student will not be assigned to fill a staff position; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Provide an opportunity for the student to participate in developing and implementing case plans for the children and families with whom the student works directly.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Corrective Action."> <paragraph num="A."> <text>If OLM determines through its monitoring and evaluation activities that a program has violated the licensing requirements of this chapter or COMAR 07.02.21, 07.05.02, 07.05.03, or 07.05.04, and OLM chooses to require a corrective action plan, it shall give written notice to the agency including:</text> <paragraph num="(1)"> <text>A description of any regulations violated;</text> </paragraph> <paragraph num="(2)"> <text>The requirements for the agency’s submission of a corrective action plan to OLM; and</text> </paragraph> <paragraph num="(3)"> <text>A requirement that any identified violation be resolved within 60 days of the issuance of the notice of violation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Sanctions</text> <paragraph num="(1)"> <text>OLM shall also determine whether it is necessary during the pendency of the corrective action process to sanction the agency by:</text> <paragraph num="(a)"> <text>Limiting recruitment or the distribution of agency publicity;</text> </paragraph> <paragraph num="(b)"> <text>Limiting authority of the agency’s chief administrator or employees;</text> </paragraph> <paragraph num="(c)"> <text>Suspending the agency’s applications for additional licensure;</text> </paragraph> <paragraph num="(d)"> <text>Suspending foster parent certifications;</text> </paragraph> <paragraph num="(e)"> <text>Placing a moratorium on future placements to the agency;</text> </paragraph> <paragraph num="(f)"> <text>Removing children currently placed with the agency; or</text> </paragraph> <paragraph num="(g)"> <text>Taking any other actions that OLM deems appropriate.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If OLM has determined any sanction under §B(1) is necessary, OLM’s written notice to the agency as described in §A shall include a description of sanctions, including their effective date, and a description of the agency’s appeal rights.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Corrective Action Plans.</text> <paragraph num="(1)"> <text>Within 10 days of OLM’s issuance of a notice of violation under §A of this regulation, the agency shall submit a corrective action plan to OLM for approval, which shall include a plan for resolving any identified violation;</text> </paragraph> <paragraph num="(2)"> <text>If the agency fails to submit an acceptable corrective action plan, fails to fulfill the corrective action plan requirements, or makes insufficient progress towards remedying identified violations, OLM may:</text> <paragraph num="(a)"> <text>For good cause, provide additional time for the agency to submit a revised corrective action plan and to remedy the identified violation; or</text> </paragraph> <paragraph num="(b)"> <text>Suspend a license under Regulation .19 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>If OLM determines that the agency has failed to remedy violations adequately within 60 days or any extension period granted under §C(2)(a) of this Regulation, OLM shall suspend a license under Regulation .19 of this chapter.</text> </paragraph> <paragraph num="E."> <text>The placing agency shall identify an expedited, interim placement for any child who must be removed from an agency due to violations of this chapter or COMAR 07.02.21, 07.05.02, or 07.05.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Suspension."> <paragraph num="A."> <text>OLM may suspend an agency’s license for a violation of regulations in this chapter or COMAR 07.02.21, 07.05.02, 07.05.03, or 07.05.04.</text> </paragraph> <paragraph num="B."> <text>Suspension of an agency license prohibits the agency from accepting any new placements or providing new services to adults or children.</text> </paragraph> <paragraph num="C."> <text>OLM may suspend a license for up to 60 days except as provided in §F of this regulation.</text> </paragraph> <paragraph num="D."> <text>Except as set forth in Regulation .21 of this chapter, OLM shall:</text> <paragraph num="(1)"> <text>Provide the agency notice of violations of this chapter or COMAR 07.02.21, 07.05.02, 07.05.03, or 07.05.04 and an opportunity to correct such violations in accordance with Regulation .18 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>If the agency fails to correct the violations satisfactorily in accordance with Regulation .18 of this chapter, and no good cause exists to extend the agency’s corrective action period under Regulation .18C.(2)(a) of this chapter, OLM shall:</text> <paragraph num="(a)"> <text>Suspend the agency’s license;</text> </paragraph> <paragraph num="(b)"> <text>Notify the agency of the suspension, including:</text> <paragraph num="(i)"> <text>The effective date of the suspension;</text> </paragraph> <paragraph num="(ii)"> <text>The applicable violations of regulations and the nature of the violations,</text> </paragraph> <paragraph num="(iii)"> <text>Provide information about the agency’s responsibility to submit a corrective action plan, the timeframe for such submission, and its responsibility to correct the violations identified; and</text> </paragraph> <paragraph num="(iv)"> <text>A description of the agency’s right to an appeal hearing; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Notify the following parties of the suspension:</text> <paragraph num="(i)"> <text>All adults identified by the agency who are receiving services from the agency,</text> </paragraph> <paragraph num="(ii)"> <text>All local departments;</text> </paragraph> <paragraph num="(iii)"> <text>The Governor’s Office for Crime Prevention, Youth, and Victims Services;</text> </paragraph> <paragraph num="(iv)"> <text>The Department of Juvenile Services;</text> </paragraph> <paragraph num="(v)"> <text>The Maryland Department of Health;</text> </paragraph> <paragraph num="(vi)"> <text>The Department of Education; and</text> </paragraph> <paragraph num="(vii)"> <text>All affected agencies, courts, organizations, and any other parties OLM has determined should be notified.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Corrective Action Plans.</text> <paragraph num="(1)"> <text>Within 10 days of OLM’s issuance of a notice of suspension under §D(2)(b) of this regulation, the agency shall submit a corrective action plan to OLM for approval.</text> </paragraph> <paragraph num="(2)"> <text>OLM shall review the corrective action plan and inform the agency whether the corrective action plan has been accepted.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Suspension Outcomes.</text> <paragraph num="(1)"> <text>If the agency submits an acceptable corrective action plan, fulfills the required corrective action, and fully resolves the violations outlined in the notice of suspension, OLM shall lift the suspension and restore the agency’s license.</text> </paragraph> <paragraph num="(2)"> <text>If the agency fails to submit an acceptable corrective action plan, fails to fulfill the corrective action plan requirements, or makes insufficient progress towards remedying violations identified in the notice of suspension under §D(2)(b) within the 60-day suspension period, OLM shall:</text> <paragraph num="(a)"> <text>For good cause, provide additional time for the agency to submit a revised corrective action plan and to remedy the identified violation; or</text> </paragraph> <paragraph num="(b)"> <text>Revoke the agency’s license under Regulation .20 of this chapter.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Revocation."> <paragraph num="A."> <text>OLM may revoke an agency’s license for a violation of regulations in this chapter or COMAR 07.02.21, 07.05.02, 07.05.03, or 07.05.04</text> </paragraph> <paragraph num="B."> <text>Except as provided in Regulation .23C of this chapter, revocation of an agency license requires that the agency cease all services and that OLM notify the children’s placing agencies of the revocation and the need to remove the children from the agency’s care.</text> </paragraph> <paragraph num="C."> <text>Except as set forth in Regulation .21 of this chapter, OLM shall:</text> <paragraph num="(1)"> <text>Provide the agency notice of violations of this chapter or COMAR 07.02.21, 07.05.02, 07.05.03, or 07.05.04 and an opportunity to correct such violations in accordance with Regulations .18 and .19 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>If the agency fails to correct the violations satisfactorily in accordance with Regulation .18 or 19 of this chapter, OLM shall:</text> <paragraph num="(a)"> <text>Revoke the agency’s license;</text> </paragraph> <paragraph num="(b)"> <text>Notify the agency of the revocation, including:</text> <paragraph num="(i)"> <text>The effective date of the revocation,</text> </paragraph> <paragraph num="(ii)"> <text>The applicable violations of regulations and the nature of the violations, and</text> </paragraph> <paragraph num="(iii)"> <text>A description of the agency’s right to an appeal hearing; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Notify the parties listed in Regulation .19(D)(2)(c) of the revocation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Once an agency’s license has been revoked, the license may not be restored unless there has been a resolution favorable to the agency.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Emergency Action."> <paragraph num="A."> <text>If OLM finds evidence of an agency’s incompetence, misconduct, financial mismanagement, pervasive child neglect or abuse, or other conditions that pose an immediate threat to children's health and safety, OLM shall:</text> <paragraph num="(1)"> <text>Without giving prior notice, suspend or revoke any license it has issued to the agency;</text> </paragraph> <paragraph num="(2)"> <text>Notify the children’s placing agencies that they must immediately remove the children placed with the agency subject to the emergency suspension or revocation;</text> </paragraph> <paragraph num="(3)"> <text>Order the agency to cease services;</text> </paragraph> <paragraph num="(4)"> <text>Order the agency not to accept additional children for care or services;</text> </paragraph> <paragraph num="(5)"> <text>In a letter of suspension or revocation, provide the agency with:</text> <paragraph num="(a)"> <text>Notice of the action taken,</text> </paragraph> <paragraph num="(b)"> <text>The grounds for the action, and</text> </paragraph> <paragraph num="(c)"> <text>A description of the agency's appeal rights; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Inform the parties listed in Regulation .19D(2)(c) about the suspension or revocation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Once an agency license has been suspended or revoked on an emergency basis, the license may not be restored unless:</text> <paragraph num="(1)"> <text>There is a resolution favorable to the agency; or</text> </paragraph> <paragraph num="(2)"> <text>If the license was emergently suspended, the identified violations are resolved within 60 days of the suspension.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".22" heading="Court Action."> <text>If the agency does not comply with sanctions pursuant to Regulations .18—.21 of this chapter, OLM shall refer the matter to the State’s attorney for the jurisdiction in which the agency is located.</text> </regulation> <regulation prefix="Regulation" num=".23" heading="Appeal Hearings."> <paragraph num="A."> <text>An applicant or agency has a right to an appeal hearing under the contested case provisions of the Maryland Administrative Procedure Act, State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, when:</text> <paragraph num="(1)"> <text>OLM has denied an application for a license;</text> </paragraph> <paragraph num="(2)"> <text>OLM has decided not to renew an agency’s license;</text> </paragraph> <paragraph num="(3)"> <text>OLM has imposed sanctions on the agency or suspended or revoked the agency’s license; or</text> </paragraph> <paragraph num="(4)"> <text>The agency is subject to emergency action described in Regulation .21 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If pursuing an appeal hearing, an agency shall submit a request for a hearing under this regulation within 20 days after receipt of OLM’s decision or notice of sanction, suspension, or revocation.</text> </paragraph> <paragraph num="C."> <text>Unless OLM takes emergency action against an agency as provided in Regulation .21 of this chapter, OLM may, during the pendency of an appeal of a revocation, allow the agency to:</text> <paragraph num="(1)"> <text>Retain in its care those children already in placement pending the request for an appeal hearing; or</text> </paragraph> <paragraph num="(2)"> <text>Continue services to those adults and children already receiving services.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §2-209 Annotated Code of MarylandAgency Note: Federal Regulatory Reference: 42 U.S.C. §621 et seq.; 45 CFR 1355—1357</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 12, 2001 (27:26 Md. R. 2357)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14C amended as an emergency action effective July 1, 2023 (50:15 Md. R. 679); emergency status expired December 28, 2023</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 14, 2025 (52:7 Md. R. 321)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 2, 2026 (53:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective February 2, 2026 (53:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective February 2, 2026 (53:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17 amended effective February 2, 2026 (53:2 Md. R. 61)</annotation> </annotations> </chapter> <chapter num="02" heading="Private Foster Care"> <regulation prefix="Regulation" num=".01" heading="Purposes."> <text>The purpose of private foster care placement services is to:</text> <paragraph num="A."> <text>Provide time-limited, foster care services to a child and to the child's parent or legal custodian to facilitate safe, appropriate, and timely reunification with a parent or parents;</text> </paragraph> <paragraph num="B."> <text>Concurrently develop and implement a plan in the best interests of a child who cannot be reunified with a parent or parents for planned permanent living arrangements; and</text> </paragraph> <paragraph num="C."> <text>Provide temporary care for a child whose permanent plan is adoption.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Child placement worker” means an individual licensed in Maryland as a social worker and employed by a licensed child placement agency to:</text> <paragraph num="(a)"> <text>Perform intake services;</text> </paragraph> <paragraph num="(b)"> <text>Provide casework, group work, or community organization services;</text> </paragraph> <paragraph num="(c)"> <text>Plan and coordinate the services and resources affecting children and their birth parents before, during, and after the time the child is in foster care; and</text> </paragraph> <paragraph num="(d)"> <text>Conduct foster home studies.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Foster Care.</text> <paragraph num="(a)"> <text>“Foster care” means continuous 24-hour care and support services provided for a minor child by an individual or individuals certified by a licensed child placement agency as foster parents.</text> </paragraph> <paragraph num="(b)"> <text>“Foster care” includes:</text> <paragraph num="(i)"> <text>Services to the child's parent or legal guardian, siblings, and relatives to achieve a safe, permanent placement for the child;</text> </paragraph> <paragraph num="(ii)"> <text>Services to the foster parent and supervision of the child in the foster care placement to assure that the placement promotes the child's physical, emotional, and intellectual growth and well-being; and</text> </paragraph> <paragraph num="(iii)"> <text>Post-placement services to the child and the child's caregiver to prevent placement disruption or reentry into foster care placement.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Foster parent” means an individual certified by a licensed child placement agency to provide 24-hour care for a foster child in the home where the individual resides.</text> </paragraph> <paragraph num="(4)"> <text>“Household” means the home where the applicant or licensed foster parent lives.</text> </paragraph> <paragraph num="(5)"> <text>“Household member” means an individual who lives in or is regularly present in a household.</text> </paragraph> <paragraph num="(6)"> <text>“Infant” means a child younger than 24 months old.</text> </paragraph> <paragraph num="(7)"> <text>“Least restrictive setting” means the setting most consistent with the best interests and special needs of the child.</text> </paragraph> <paragraph num="(8)"> <text>“Long-term care” means care provided for a child for whom:</text> <paragraph num="(a)"> <text>A local department holds commitment or guardianship; and</text> </paragraph> <paragraph num="(b)"> <text>The court determined that, even though reasonable efforts were made to effect reunification, relative placement, or adoption, none of these options is possible for reasons such as:</text> <paragraph num="(i)"> <text>After being counseled, the child who is 10 years old or older refuses to be adopted, and there is no caregiver willing to become the permanent resource for the child, or</text> </paragraph> <paragraph num="(ii)"> <text>The child's special needs are satisfied in an institutional setting and a change in placement would be detrimental to the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Staffing” means a meeting with caregivers, child placement workers, or other involved service providers to discuss a particular case and agree on methods for achieving case plan goals.</text> </paragraph> <paragraph num="(10)"> <text>“Treatment foster care” means a 24-hour substitute care program, operated by a licensed child placement agency or local department of social services, for children with a serious emotional, behavioral, medical, or psychological condition as described in COMAR 07.02.21.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Regulatory Requirements for Private Foster Care Services."> <paragraph num="A."> <text>To provide private foster care services, the agency shall:</text> <paragraph num="(1)"> <text>Be licensed as a child placement agency by the Administration in accordance with COMAR 07.05.01; and</text> </paragraph> <paragraph num="(2)"> <text>Have a written service plan for the provision of its foster care services based on the requirements of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To obtain and maintain a license for the provision of treatment foster care services, an agency shall abide by the requirements of this chapter and COMAR 07.05.01 and 07.02.21.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Agency's Foster Parent Recruitment Plan."> <paragraph num="A."> <text>The agency shall have a written plan for continuing recruitment of foster parents which includes:</text> <paragraph num="(1)"> <text>Methods of recruitment;</text> </paragraph> <paragraph num="(2)"> <text>Sources to be used;</text> </paragraph> <paragraph num="(3)"> <text>Time-related goals for applicant recruitment;</text> </paragraph> <paragraph num="(4)"> <text>Designated recruitment staff; and</text> </paragraph> <paragraph num="(5)"> <text>Funding to implement the plan.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The recruitment plan shall reflect the medical, cultural, and geographic needs of children awaiting placement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Application for Foster Parent Certification."> <paragraph num="A."> <text>Foster parent applicants shall be single individuals or couples who may be employed.</text> </paragraph> <paragraph num="B."> <text>A prospective foster parent shall sign and date an application indicating a willingness to be a certified foster parent.</text> </paragraph> <paragraph num="C."> <text>An appropriate agency employee shall conduct one or more documented application interviews with the applicant alone or in a group with other applicants. The interviews shall include a discussion of the following:</text> <paragraph num="(1)"> <text>Definition and goals of foster care;</text> </paragraph> <paragraph num="(2)"> <text>Differences between foster parenting and parenting one's own child or adopting a child;</text> </paragraph> <paragraph num="(3)"> <text>Reasons children receive foster care services;</text> </paragraph> <paragraph num="(4)"> <text>Characteristics of birth parents, their problems, needs, rights, and responsibilities;</text> </paragraph> <paragraph num="(5)"> <text>Potential impact of foster care responsibilities on the applicant;</text> </paragraph> <paragraph num="(6)"> <text>Requirements for foster care certification as described in Regulations .05—.12 of this chapter and in agency policy;</text> </paragraph> <paragraph num="(7)"> <text>Agency's policy on discipline;</text> </paragraph> <paragraph num="(8)"> <text>Applicant's assessment, with the agency, of the potential for foster parenthood;</text> </paragraph> <paragraph num="(9)"> <text>Number and characteristics of foster children for whom the applicant is best suited;</text> </paragraph> <paragraph num="(10)"> <text>Financial requirements of foster parents; and</text> </paragraph> <paragraph num="(11)"> <text>Financial obligations of the agency to foster parents and foster children.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Foster Parent Medical Requirements."> <paragraph num="A."> <text>All household members or employees of the individual or couple seeking foster parent certification or recertification shall have:</text> <paragraph num="(1)"> <text>An initial medical examination at the time of application for foster parent certification by a qualified Maryland physician which includes:</text> <paragraph num="(a)"> <text>An analysis of a tuberculosis test or x-ray, and</text> </paragraph> <paragraph num="(b)"> <text>Testing for any other communicable disease; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Reexaminations at least every 2 years after the initial examination.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Household Health and Mental Health Issues. If any household member or employee of the household has symptoms or a history of health or mental health problems which might impair the foster parent's proper care of the foster child or which might be communicable or injurious to the foster child, the agency shall require that individual to:</text> <paragraph num="(1)"> <text>Have an additional medical or psychological examination for the problem; and</text> </paragraph> <paragraph num="(2)"> <text>Provide a signed, written statement by the examining physician or licensed mental health professional that the problem poses no threat to the foster child.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Financial Stability of Certified Foster Parent."> <paragraph num="A."> <text>An applicant for foster parent certification shall document possession of sufficient income and financial stability to provide reasonable living conditions without depending on the agency's reimbursement for foster care services.</text> </paragraph> <paragraph num="B."> <text>If the applicant for foster parent certification has a financial problem, and is otherwise qualified to provide foster care, the agency may assist in stabilizing the foster parent's situation by:</text> <paragraph num="(1)"> <text>Providing financial resources; or</text> </paragraph> <paragraph num="(2)"> <text>Referring the applicant to community or public agencies for financial resources.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Mother-Infant Foster Care."> <paragraph num="A."> <text>A certified foster parent may provide care for foster children who are mothers with infants if the agency approves the foster parent in writing for mother-infant foster care.</text> </paragraph> <paragraph num="B."> <text>The mother-infant foster parent shall meet all requirements of Regulations .04—.07 and .09—.12 of this chapter, and, in addition, provide:</text> <paragraph num="(1)"> <text>The new mother with:</text> <paragraph num="(a)"> <text>Sanitary space, table, and plumbing necessary to change diapers,</text> </paragraph> <paragraph num="(b)"> <text>Competent instruction in the care and nurturing of her infant;</text> </paragraph> <paragraph num="(c)"> <text>Limits on her social activities to assure that she is responsible for her infant;</text> </paragraph> <paragraph num="(d)"> <text>Opportunity, encouragement, and structure for the completion of her education;</text> </paragraph> <paragraph num="(e)"> <text>Encouragement to develop her capacity for and understanding of her independence;</text> </paragraph> <paragraph num="(f)"> <text>Access to health care for herself;</text> </paragraph> <paragraph num="(g)"> <text>Reasonable flexibility in providing alternate care for her infant;</text> </paragraph> <paragraph num="(h)"> <text>Guidance in human sexuality; and</text> </paragraph> <paragraph num="(i)"> <text>A bed in a room separate from where the infant sleeps, after the infant is 6 months old; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The infant with:</text> <paragraph num="(a)"> <text>Protection from physical harm;</text> </paragraph> <paragraph num="(b)"> <text>Removal from emotional pain;</text> </paragraph> <paragraph num="(c)"> <text>Access to health care;</text> </paragraph> <paragraph num="(d)"> <text>Proper food and nutrition;</text> </paragraph> <paragraph num="(e)"> <text>Physical warmth and nurture;</text> </paragraph> <paragraph num="(f)"> <text>Protection from disease;</text> </paragraph> <paragraph num="(g)"> <text>Physical comfort;</text> </paragraph> <paragraph num="(h)"> <text>A proper sleeping environment in an appropriate crib;</text> </paragraph> <paragraph num="(i)"> <text>An appropriate feeding schedule;</text> </paragraph> <paragraph num="(j)"> <text>Regularly changed diapers in a sanitary environment; and</text> </paragraph> <paragraph num="(k)"> <text>When the infant is 6 months old, a crib or appropriate bed in a room separate from where the mother sleeps.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The individual certified as a mother-infant foster parent shall:</text> <paragraph num="(1)"> <text>Before the certified foster parent provides mother-infant foster care, receive:</text> <paragraph num="(a)"> <text>20 hours of general training described in Regulation .12C of this chapter, and</text> </paragraph> <paragraph num="(b)"> <text>An additional 4 hours of training addressing foster care services provided to a mother who is a foster child;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Annually receive:</text> <paragraph num="(a)"> <text>2 hours of training which deals specifically with mother-infant foster care, and</text> </paragraph> <paragraph num="(b)"> <text>6 hours of training described in Regulation .12D of this chapter; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Be interested in providing young mothers with structure and guidance.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Certified Foster Parent Restrictions and Reporting Responsibilities."> <paragraph num="A."> <text>A certified foster parent shall accept all restrictions imposed by the agency.</text> </paragraph> <paragraph num="B."> <text>A certified foster parent shall:</text> <paragraph num="(1)"> <text>When a foster child's whereabouts are unknown for 2 hours, notify the local law enforcement authority and the agency:</text> <paragraph num="(a)"> <text>Immediately by phone call; and</text> </paragraph> <paragraph num="(b)"> <text>Within 48 hours by written report;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Immediately notify the agency of all critical incidents including a foster child's:</text> <paragraph num="(a)"> <text>Death;</text> </paragraph> <paragraph num="(b)"> <text>Injury;</text> </paragraph> <paragraph num="(c)"> <text>Serious illness;</text> </paragraph> <paragraph num="(d)"> <text>Incarceration; or</text> </paragraph> <paragraph num="(e)"> <text>Suspected physical abuse, neglect, or mental injury;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Within 48 hours, notify the agency of changes in the foster parent's household, including:</text> <paragraph num="(a)"> <text>Employment and child care arrangements;</text> </paragraph> <paragraph num="(b)"> <text>Household composition;</text> </paragraph> <paragraph num="(c)"> <text>Residence and telephone number;</text> </paragraph> <paragraph num="(d)"> <text>Health status; and</text> </paragraph> <paragraph num="(e)"> <text>Stressful conditions which may affect the child's placement;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Obtain approval from the agency for other adults to supervise the child while the foster parent is employed;</text> </paragraph> <paragraph num="(5)"> <text>Be 21 years old or older;</text> </paragraph> <paragraph num="(6)"> <text>If 61 years old or older, have adequate physical strength and emotional stability to meet the needs of a child as documented by:</text> <paragraph num="(a)"> <text>A physician's report; and</text> </paragraph> <paragraph num="(b)"> <text>The agency child placement worker's assessment; and</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Assist in the child's relationship with parents by:</text> <paragraph num="(a)"> <text>Helping the child visit with parents;</text> </paragraph> <paragraph num="(b)"> <text>Maintaining respect towards the child's parents; and</text> </paragraph> <paragraph num="(c)"> <text>Informing the child's parents about events and happenings in the child's daily life.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>A certified foster parent may not:</text> <paragraph num="(1)"> <text>Unless referred as described in COMAR 07.05.03.05E, accept a child for foster care from any individual or agency other than the agency that certified the foster parent;</text> </paragraph> <paragraph num="(2)"> <text>Accept a child for foster care who is in State custody if the certified foster parent is employed by:</text> <paragraph num="(a)"> <text>A local department, child welfare services;</text> </paragraph> <paragraph num="(b)"> <text>The Department of Juvenile Services;</text> </paragraph> <paragraph num="(c)"> <text>Maryland Department of Health, Office of Health Care Quality;</text> </paragraph> <paragraph num="(d)"> <text>Department of Education, Interagency Rates;</text> </paragraph> <paragraph num="(e)"> <text>Governor's Office on Children, Youth, and Families; or</text> </paragraph> <paragraph num="(f)"> <text>The Administration;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Be certified as a foster parent by an agency in which the foster parent is:</text> <paragraph num="(a)"> <text>An agency employee who works in child foster care or adoption service; or</text> </paragraph> <paragraph num="(b)"> <text>A member of the agency's governing board;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Provide adult care;</text> </paragraph> <paragraph num="(5)"> <text>Provide independent boarding care;</text> </paragraph> <paragraph num="(6)"> <text>Accept for care an elderly individual or convalescent related to the foster parent unless the agency documents that the child's care is not affected;</text> </paragraph> <paragraph num="(7)"> <text>Have, including the certified foster parent's own children, more than:</text> <paragraph num="(a)"> <text>Six children in care; or</text> </paragraph> <paragraph num="(b)"> <text>Eight children when caring for a sibling group of foster children;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Have, including the infants of foster children and certified foster parents:</text> <paragraph num="(a)"> <text>More than two infants; or</text> </paragraph> <paragraph num="(b)"> <text>More than six children when:</text> <paragraph num="(i)"> <text>There is an infant in the home, or</text> </paragraph> <paragraph num="(ii)"> <text>Three children are younger than 6 years old;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(9)"> <text>Provide child day care except with the Administration's written authorization after review of the certified foster parent according to the following criteria:</text> <paragraph num="(a)"> <text>The foster parent meets the requirements of this chapter and COMAR 07.04.01;</text> </paragraph> <paragraph num="(b)"> <text>The foster parent has the physical strength and emotional stability to be responsible for:</text> <paragraph num="(i)"> <text>The day care of one or more children, and</text> </paragraph> <paragraph num="(ii)"> <text>Supervision of one or more foster children;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The foster parent's day care of other children does not adversely affect the status or feeling of security of any foster child in the home; and</text> </paragraph> <paragraph num="(d)"> <text>The foster parent does not provide treatment foster care services; or</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>Allow the child to be disciplined by:</text> <paragraph num="(a)"> <text>Corporal punishment;</text> </paragraph> <paragraph num="(b)"> <text>Deprivation of food, shelter, clothing, care, or emotional support;</text> </paragraph> <paragraph num="(c)"> <text>Physical restraint;</text> </paragraph> <paragraph num="(d)"> <text>Isolation; or</text> </paragraph> <paragraph num="(e)"> <text>Demeaning verbal abuse.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Foster Parent's Home, Equipment, and Supply Requirements."> <paragraph num="A."> <text>Health and Sanitary Approval.</text> <paragraph num="(1)"> <text>The foster parent's home shall meet the public health and sanitary requirements of the local health department and other applicable State or local requirements.</text> </paragraph> <paragraph num="(2)"> <text>Before certifying the foster parent, the agency shall have the home's health and sanitary approval in writing and signed by an employee of the local health department or an individual who is a State-licensed sanitarian.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Fire Safety Approval.</text> <paragraph num="(1)"> <text>The foster home shall meet the safety requirements of the local fire department and other applicable State or local requirements.</text> </paragraph> <paragraph num="(2)"> <text>Before certifying the foster parent, the agency shall have, from the local fire department, a written:</text> <paragraph num="(a)"> <text>Approval documenting a home fire inspection; or</text> </paragraph> <paragraph num="(b)"> <text>Statement indicating that local policy does not allow fire inspections.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Recreation. The foster parent shall:</text> <paragraph num="(1)"> <text>Provide sufficient accessible space for outdoor activity, free from conditions that may be dangerous to children's health and safety; and</text> </paragraph> <paragraph num="(2)"> <text>Have or have access to age-appropriate outdoor and indoor recreation equipment.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Sleeping and Living Quarters.</text> <paragraph num="(1)"> <text>The living quarters shall provide space for children without disrupting usual sleeping and living arrangements.</text> </paragraph> <paragraph num="(2)"> <text>The children's sleeping and living quarters shall provide for privacy, study at home, and storage of clothes, toys, and individual possessions, and, as necessary, isolation of a sick child.</text> </paragraph> <paragraph num="(3)"> <text>Each child shall have adequate bedding and an individual bed which may not be a cot, sofa, sofa bed, double-tiered bed, bunk bed, or any type of portable bed.</text> </paragraph> <paragraph num="(4)"> <text>A responsible adult shall sleep within call of each child in the home, according to the child's needs, age, and capability.</text> </paragraph> <paragraph num="(5)"> <text>Except for infants, boys and girls may not sleep in the same room.</text> </paragraph> <paragraph num="(6)"> <text>Living and sleeping quarters shall be clean.</text> </paragraph> <paragraph num="(7)"> <text>An infant may share a bedroom with an adult until the infant is 6 months old.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Equipment, Supplies, and Wardrobe.</text> <paragraph num="(1)"> <text>The foster parent's home shall be adequately equipped and supplied with items essential to health, comfort, and good grooming, including:</text> <paragraph num="(a)"> <text>Individual towels, toothbrushes, and combs; and</text> </paragraph> <paragraph num="(b)"> <text>Food for a nutritionally balanced diet.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The foster parent shall supply an adequate personal wardrobe, bureau, and closet space for the foster child.</text> </paragraph> <paragraph num="(3)"> <text>When a foster child moves to a different setting, the child's personal supplies and wardrobe shall move with the foster child.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Swimming Pools and Hot Tubs.</text> <paragraph num="(1)"> <text>A certified foster parent shall provide pool safety supervision commensurate with a child's age and ability.</text> </paragraph> <paragraph num="(2)"> <text>A swimming pool or hot tub at the home of a foster parent shall:</text> <paragraph num="(a)"> <text>Be maintained in a safe and sanitary condition; and</text> </paragraph> <paragraph num="(b)"> <text>Comply with county or city zoning, building, and health codes or ordinances.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>In-Ground Pools. If a child younger than 8 years old is placed in a home with an in-ground pool:</text> <paragraph num="(a)"> <text>The pool area shall be completely enclosed by a fence:</text> <paragraph num="(i)"> <text>At least 4 feet high,</text> </paragraph> <paragraph num="(ii)"> <text>Constructed of wood, concrete, brick, or chain metal, and</text> </paragraph> <paragraph num="(iii)"> <text>Equipped with a locked gate to be used when the pool is not in use; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>When not in use, the pool shall be completely covered in a manner to prevent access by the child.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Safety Requirements for Above-Ground Swimming Pools, Hot Tubs, and Spas.</text> <paragraph num="(a)"> <text>When not in use, retractable or removable ladders shall be locked or stored away from the pool.</text> </paragraph> <paragraph num="(b)"> <text>The pool shall be 4 feet above ground at all points.</text> </paragraph> <paragraph num="(c)"> <text>Doors and gates that access the pool shall have locks.</text> </paragraph> <paragraph num="(d)"> <text>If a pool has a deck area with a door, the door shall be locked when the pool is not in use.</text> </paragraph> <paragraph num="(e)"> <text>If the pool entrance has permanent steps, access to the steps shall be limited by a locked gate.</text> </paragraph> <paragraph num="(f)"> <text>A pool may not have climbable objects on the exterior of the pool.</text> </paragraph> <paragraph num="(g)"> <text>When not in use, hot tubs and spas shall have secured covers which prevent access to the tub or spa by children.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Dangerous Household Items.</text> <paragraph num="(1)"> <text>Firearms. A foster parent who maintains firearms in the home shall:</text> <paragraph num="(a)"> <text>Follow all federal, State, and local laws pertaining to registration, permits, and maintenance of firearms;</text> </paragraph> <paragraph num="(b)"> <text>Keep all firearms and ammunition maintained in the home in a locked room or container that is inaccessible to children;</text> </paragraph> <paragraph num="(c)"> <text>Take all safety precautions to assure that firearms are not accidentally used to injure children in care; and</text> </paragraph> <paragraph num="(d)"> <text>Assure that loaded firearms are not kept in the home unless required because a State, federal, or local law enforcement officer:</text> <paragraph num="(i)"> <text>Lives in the household, and</text> </paragraph> <paragraph num="(ii)"> <text>Maintains and stores the firearms in accordance with State, federal, and local law enforcement officers' safety procedures.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Prescription and non-prescription drugs, dangerous household supplies, tools, and any other household items which are potentially life- threatening or injurious to children shall be kept in a safe location, inaccessible to children.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Pets. A foster parent who maintains a pet in the home shall assure that:</text> <paragraph num="(1)"> <text>The foster child is, when age appropriate, educated regarding the care and grooming of the pet;</text> </paragraph> <paragraph num="(2)"> <text>A responsible adult is always present when infants are near a pet potentially dangerous to the infant;</text> </paragraph> <paragraph num="(3)"> <text>A foster child allergic to the pet is not placed with the foster parent; and</text> </paragraph> <paragraph num="(4)"> <text>As required by State law or local ordinance, the pet is appropriately:</text> <paragraph num="(a)"> <text>Licensed or registered,</text> </paragraph> <paragraph num="(b)"> <text>Vaccinated, and</text> </paragraph> <paragraph num="(c)"> <text>Leashed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Transportation. A foster parent shall assure that the child has legal and safe transportation to and from:</text> <paragraph num="(1)"> <text>Medical and dental appointments;</text> </paragraph> <paragraph num="(2)"> <text>School;</text> </paragraph> <paragraph num="(3)"> <text>Appropriate social events;</text> </paragraph> <paragraph num="(4)"> <text>Scheduled meetings with relatives and friends; and</text> </paragraph> <paragraph num="(5)"> <text>Events scheduled by the agency.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Method of Foster Parent Home Study."> <paragraph num="A."> <text>Before certifying the foster parent, the agency child placement worker shall conduct a home study that includes:</text> <paragraph num="(1)"> <text>At least two home visits;</text> </paragraph> <paragraph num="(2)"> <text>At least 20 hours of training for a foster parent applicant individually, or in a group of other applicants which:</text> <paragraph num="(a)"> <text>May be co-led by the agency child placement worker with other appropriate agency employees, and</text> </paragraph> <paragraph num="(b)"> <text>Shall include all topics described in Regulation .12 of this chapter; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The child placement worker's evaluation of the prospective foster parent which:</text> <paragraph num="(a)"> <text>Utilizes information in the application, training records, and interviews to assess the applicant's weaknesses and strengths, and</text> </paragraph> <paragraph num="(b)"> <text>Makes a professional judgement regarding the applicant's ability to provide a safe, healthy, nurturing environment for a foster child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The agency child placement worker shall ensure and document in the application record that all required training material is provided to the applicant.</text> </paragraph> <paragraph num="C."> <text>The application and home study used for foster parent certification, if properly updated through the annual foster parent certification renewal, may be used in place of an adoption home study.</text> </paragraph> <paragraph num="D."> <text>The applicant shall:</text> <paragraph num="(1)"> <text>Sign a foster parent consent form;</text> </paragraph> <paragraph num="(2)"> <text>Meet the requirement for 20 hours of training; and</text> </paragraph> <paragraph num="(3)"> <text>Meet all agency requirements for certification as a foster parent.</text> </paragraph> </paragraph> <paragraph num="E."> <text>During the home study, the agency child placement worker shall:</text> <paragraph num="(1)"> <text>Discuss the agency's policies on discipline and child abuse or neglect, including the:</text> <paragraph num="(a)"> <text>Possibility of physical or sexual victimization by an older child; and</text> </paragraph> <paragraph num="(b)"> <text>Responsibility of the foster parent for the safety of the child;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Obtain and document verification of the applicant's employment and income;</text> </paragraph> <paragraph num="(3)"> <text>Obtain and document existence of the applicant's marriage and divorce certificates, if appropriate;</text> </paragraph> <paragraph num="(4)"> <text>Request a health safety inspection of the applicant's home by the health department or a State-licensed sanitarian;</text> </paragraph> <paragraph num="(5)"> <text>Request a fire safety inspection for the applicant's home;</text> </paragraph> <paragraph num="(6)"> <text>Obtain all required medical documentation from prospective foster household members;</text> </paragraph> <paragraph num="(7)"> <text>For all adults living in the applicant's home, obtain:</text> <paragraph num="(a)"> <text>State and federal criminal background checks; and</text> </paragraph> <paragraph num="(b)"> <text>Appropriate local department child abuse and neglect clearances;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>Obtain local department clearances for the applicant's child support records;</text> </paragraph> <paragraph num="(9)"> <text>If the applicant has a vehicle operator's license, obtain a copy of the applicant's driving record from the Motor Vehicle Administration;</text> </paragraph> <paragraph num="(10)"> <text>Obtain at least three individual references, one of which:</text> <paragraph num="(a)"> <text>May be a relative; and</text> </paragraph> <paragraph num="(b)"> <text>When a child in the household attends a school, shall be a school administrator, counselor, or teacher employed by the school attended by the child;</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>Support the individual written references with at least:</text> <paragraph num="(a)"> <text>One documented face-to-face interview; and</text> </paragraph> <paragraph num="(b)"> <text>Telephone interviews with two references not interviewed face-to-face.</text> </paragraph> </paragraph> <paragraph num="(12)"> <text>Conduct at least two home visits with applicants in accordance with the following schedule:</text> <paragraph num="(a)"> <text>The first home visit shall include an inspection of the house and interviews with all members of the household; and</text> </paragraph> <paragraph num="(b)"> <text>The second home visit may include only the applicant and shall result in an agreement between the agency and the applicant about:</text> <paragraph num="(i)"> <text>Pursuing certification,</text> </paragraph> <paragraph num="(ii)"> <text>Discussing the final recommendation, and</text> </paragraph> <paragraph num="(iii)"> <text>Problem areas;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(13)"> <text>Explore the following areas with the applicant:</text> <paragraph num="(a)"> <text>Motivation to provide foster care or adopt;</text> </paragraph> <paragraph num="(b)"> <text>Applicant's background, including:</text> <paragraph num="(i)"> <text>Childhood experiences and relationships;</text> </paragraph> <paragraph num="(ii)"> <text>Education;</text> </paragraph> <paragraph num="(iii)"> <text>Life-changing experiences;</text> </paragraph> <paragraph num="(iv)"> <text>Relationships with relatives and friends;</text> </paragraph> <paragraph num="(v)"> <text>Marital relationships;</text> </paragraph> <paragraph num="(vi)"> <text>In-law relationships;</text> </paragraph> <paragraph num="(vii)"> <text>Sibling relationships;</text> </paragraph> <paragraph num="(viii)"> <text>Relationships with the applicant's children; if any,</text> </paragraph> <paragraph num="(ix)"> <text>Former marriages; if any, and</text> </paragraph> <paragraph num="(x)"> <text>Child-support obligations; if any;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Applicant's ability to cope with change and stress;</text> </paragraph> <paragraph num="(d)"> <text>When applicable, impact of infertility;</text> </paragraph> <paragraph num="(e)"> <text>Special interests and activities;</text> </paragraph> <paragraph num="(f)"> <text>Impact of applicant's religion or life philosophy on the care of children;</text> </paragraph> <paragraph num="(g)"> <text>Employment and financial circumstances;</text> </paragraph> <paragraph num="(h)"> <text>Knowledge of and experience in parenting;</text> </paragraph> <paragraph num="(i)"> <text>Attitudes toward children's discipline;</text> </paragraph> <paragraph num="(j)"> <text>Attitudes toward foster care and adoption, including:</text> <paragraph num="(i)"> <text>Expectations of a child;</text> </paragraph> <paragraph num="(ii)"> <text>Dealing with a child regarding foster care and adoption;</text> </paragraph> <paragraph num="(iii)"> <text>Possibility of an adoptee's need to search for the birth parents in the future;</text> </paragraph> <paragraph num="(iv)"> <text>Dealing with birth parents of either an adoptee or foster child;</text> </paragraph> <paragraph num="(v)"> <text>Impact of the law on opening records for purposes of search and reunification; and</text> </paragraph> <paragraph num="(vi)"> <text>Type of child the applicant could consider parenting, including a child's age range, special needs, and medical requirements;</text> </paragraph> </paragraph> <paragraph num="(k)"> <text>Home and community, including:</text> <paragraph num="(i)"> <text>Physical environment of the home;</text> </paragraph> <paragraph num="(ii)"> <text>Child care plans if needed; and</text> </paragraph> <paragraph num="(iii)"> <text>Attitudes of relatives, friends, and neighbors toward foster care and adoption; and</text> </paragraph> </paragraph> <paragraph num="(l)"> <text>Safety of the home environment based on a written instrument developed by the agency.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Training Requirements."> <paragraph num="A."> <text>An applicant shall complete 20 hours of training provided by the agency before the agency certifies the applicant as a foster parent.</text> </paragraph> <paragraph num="B."> <text>The agency shall document the applicant's attendance and understanding of material.</text> </paragraph> <paragraph num="C."> <text>The training shall include the following:</text> <paragraph num="(1)"> <text>Role and relationships in foster care between agency, foster parent, parents, and the child;</text> </paragraph> <paragraph num="(2)"> <text>Separation anxiety and the importance of the child's parents and siblings;</text> </paragraph> <paragraph num="(3)"> <text>Developmental needs of children in care;</text> </paragraph> <paragraph num="(4)"> <text>Care of children who have special needs;</text> </paragraph> <paragraph num="(5)"> <text>Cultural and religious awareness and differences;</text> </paragraph> <paragraph num="(6)"> <text>Child management and discipline techniques;</text> </paragraph> <paragraph num="(7)"> <text>Child abuse and neglect;</text> </paragraph> <paragraph num="(8)"> <text>The availability of supportive services in the community for the children and foster families;</text> </paragraph> <paragraph num="(9)"> <text>Self-awareness;</text> </paragraph> <paragraph num="(10)"> <text>Communication skills;</text> </paragraph> <paragraph num="(11)"> <text>Problem solving;</text> </paragraph> <paragraph num="(12)"> <text>First aid and home safety;</text> </paragraph> <paragraph num="(13)"> <text>Human sexuality;</text> </paragraph> <paragraph num="(14)"> <text>Foster care as preparation for adoption;</text> </paragraph> <paragraph num="(15)"> <text>The need for adoption;</text> </paragraph> <paragraph num="(16)"> <text>Adoption responsibilities;</text> </paragraph> <paragraph num="(17)"> <text>The function of the Citizens' Review Board for Children (CRBC) and other case review processes described in COMAR 07.01.06 and the foster parent's role in these processes;</text> </paragraph> <paragraph num="(18)"> <text>The legal, technical, procedural, financial, medical, liability, and educational aspects of child placement;</text> </paragraph> <paragraph num="(19)"> <text>The nature and purpose of agency documents, including the permanent placement case plans and the service agreement; and</text> </paragraph> <paragraph num="(20)"> <text>Requirements for certified foster parents as described in Regulations .04—.11 of this chapter and agency policy.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Continuing Training.</text> <paragraph num="(1)"> <text>Continuing training of foster parents shall include a minimum of 6 hours per year.</text> </paragraph> <paragraph num="(2)"> <text>The training shall concentrate on the topics listed in §C of this regulation and additional foster care topics as needed.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Recommendation for Certification."> <paragraph num="A."> <text>The agency's chief administrator or designee shall:</text> <paragraph num="(1)"> <text>Make the results of the foster parent's home study and training evaluation available in writing for the record and for the applicant;</text> </paragraph> <paragraph num="(2)"> <text>Review charges, investigations, convictions, or findings related to a crime of any household member of the foster parent to determine:</text> <paragraph num="(a)"> <text>Possible effect on the applicant's ability to execute the responsibilities of a foster parent; and</text> </paragraph> <paragraph num="(b)"> <text>Applicant's ability to provide quality service to children in care;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Deny the certification of an applicant as a foster parent or a certified foster parent’s ability to maintain their certification if the applicant, foster parent, or any of the applicant’s or foster parent’s household members aged 18 or older:</text> <paragraph num="(a)"> <text>Refuses to consent to the child protective service clearance and the criminal background check;</text> </paragraph> <paragraph num="(b)"> <text>Has an indicated child abuse finding;</text> </paragraph> <paragraph num="(c)"> <text>Has a conviction:</text> <paragraph num="(i)"> <text>For child abuse or neglect, a domestically related assault or battery, any crime against children, including child pornography, rape, sexual assault, sexual offense, homicide, human trafficking, or a crime of violence as defined in Family Law Article, §5-101, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(ii)"> <text>Within the 5 years before the application date, for misdemeanor assault or battery that is not domestically related or a felony offense related to a controlled dangerous substance; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Refuses to consent to the Motor Vehicle Administration clearance;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Deny foster parent certification if an applicant has:</text> <paragraph num="(a)"> <text>A child abuse or neglect investigation that remains unresolved 120 days after the date on the signed application; or</text> </paragraph> <paragraph num="(b)"> <text>Any pending criminal charge listed in §A(3)(c) of this regulation that remains unresolved 120 days after the date on the signed application;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Review local department records to determine whether an applicant is in arrears on child support payments and, if in arrears, whether the arrearage:</text> <paragraph num="(a)"> <text>May be corrected; or</text> </paragraph> <paragraph num="(b)"> <text>Impacts on the applicant's ability to provide foster care;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Decide to certify or deny based on all available information, State requirements, and agency policy;</text> </paragraph> <paragraph num="(7)"> <text>Notify the applicant in writing of the decision within 120 days after the date on the signed application; and</text> </paragraph> <paragraph num="(8)"> <text>Have a signed agreement with the certified foster parent which includes the following:</text> <paragraph num="(a)"> <text>For the foster parent:</text> <paragraph num="(i)"> <text>A pledge to serve as foster parent for at least 6 months;</text> </paragraph> <paragraph num="(ii)"> <text>Those foster parent's actions which require agency staff authorization;</text> </paragraph> <paragraph num="(iii)"> <text>The extent of liability for damage or risk resulting from foster children living with the foster parent;</text> </paragraph> <paragraph num="(iv)"> <text>An understanding that certification expires 1 year from the date on the signed agreement; and</text> </paragraph> <paragraph num="(v)"> <text>Expectations of the foster parent which support activities to promote the right of a child to relationships with the child's own family and cultural heritage; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For the agency:</text> <paragraph num="(i)"> <text>An understanding that the foster parent shall be reimbursed financially commensurate with the care needs of the child as specified in the service plan and in a timely manner;</text> </paragraph> <paragraph num="(ii)"> <text>A pledge that the foster parent shall be treated with dignity, respect, and consideration as a professional member of the agency's child treatment team; and</text> </paragraph> <paragraph num="(iii)"> <text>A pledge to inform the foster parent of the date, time, and location of CRBC and administrative reviews of the foster child's case and resulting appropriate recommendations, providing information to assist a foster parent without disclosing confidential information.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>An applicant aggrieved by the agency's chief administrator's decision shall be informed orally and in writing that the applicant may file a grievance in accordance with agency policy.</text> </paragraph> <paragraph num="C."> <text>An individual or couple not certified as a foster parent by an agency may not provide care for a foster child.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Abuse or Neglect by a Foster Parent."> <paragraph num="A."> <text>Initial Action.</text> <paragraph num="(1)"> <text>If a child placement worker or other agency employee observes that a child placed with a certified foster parent is in serious and immediate danger, the child placement worker shall:</text> <paragraph num="(a)"> <text>Immediately notify:</text> <paragraph num="(i)"> <text>The child protective services unit of the local department in the jurisdiction where the certified foster parent's home is located, and</text> </paragraph> <paragraph num="(ii)"> <text>If the child is in the custody of a local department or the Department of Juvenile Services, the worker for the child or the worker's supervisor;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Immediately notify the agency's chief administrator and the Administration of the suspected abuse or neglect; and</text> </paragraph> <paragraph num="(c)"> <text>Arrange a staffing for the child with appropriate professionals to plan the child's continued protection and treatment.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agency's chief administrator or the chief administrator's designee shall:</text> <paragraph num="(a)"> <text>Within 48 hours of notification, send a written incident report to the Administration documenting the suspected abuse or neglect; and</text> </paragraph> <paragraph num="(b)"> <text>Within 72 hours of notification, decide whether to suspend or revoke the foster home certification.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Indicated Abuse. If the local department determines that abuse is indicated by a foster parent or an individual in a foster parent's household, the agency shall:</text> <paragraph num="(1)"> <text>Immediately remove all foster children from the foster parent's care;</text> </paragraph> <paragraph num="(2)"> <text>Immediately send written notification of the indicated finding and the agency's resulting actions to the Administration;</text> </paragraph> <paragraph num="(3)"> <text>If the certified foster parent is indicated, revoke certification according to Regulation .16 of this chapter; and</text> </paragraph> <paragraph num="(4)"> <text>If a member of the certified foster parent's household is indicated, revoke or suspend certification according to Regulation .16 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Indicated Neglect. If the local department determines that neglect is indicated by a foster parent, the agency shall:</text> <paragraph num="(1)"> <text>Take action according to Regulation .16 of this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>Within 48 hours, send written notification of the indicated finding and the agency's actions to the Administration.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Agency Services to the Child Before Placement in Foster Care."> <paragraph num="A."> <text>Assessment of the Child.</text> <paragraph num="(1)"> <text>Within 60 days of referral or application of a child for placement, the agency shall write a report after assessing the child's needs. The assessment report shall include the:</text> <paragraph num="(a)"> <text>Identification of the specific needs of the child which justify consideration of referral and placement of the child;</text> </paragraph> <paragraph num="(b)"> <text>Parent's strengths and weaknesses;</text> </paragraph> <paragraph num="(c)"> <text>Involvement of the child's parents and significant others in the child's current care;</text> </paragraph> <paragraph num="(d)"> <text>Available resources, including the parent's financial ability to support the child in care;</text> </paragraph> <paragraph num="(e)"> <text>Social and medical history of the child;</text> </paragraph> <paragraph num="(f)"> <text>Child's legal status; and</text> </paragraph> <paragraph num="(g)"> <text>Initial case plan.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Acceptance of a Child for Placement.</text> <paragraph num="(a)"> <text>The agency may not accept a child for service whose needs exceed the services provided by or available to the agency.</text> </paragraph> <paragraph num="(b)"> <text>When the agency refuses acceptance of a child, it shall provide a written statement of the reasons for the refusal to the referral source or individual.</text> </paragraph> <paragraph num="(c)"> <text>Before accepting a child for placement, the agency shall secure from the parents, legal custodian, or court, the written authority to:</text> <paragraph num="(i)"> <text>Place the child; and</text> </paragraph> <paragraph num="(ii)"> <text>Provide routine or emergency medical care.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Before accepting a child for placement, the agency shall document that the legal rights and obligations retained by the parents and those delegated to the agency were: :</text> <paragraph num="(i)"> <text>Explained to the parents orally and in writing;</text> </paragraph> <paragraph num="(ii)"> <text>In clear and simple language; and</text> </paragraph> <paragraph num="(iii)"> <text>Provided in the parent's own language if they do not understand English.</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>If the child is in the custody of a local department or the Department of Juvenile Services, the agency may not accept the child for placement if the agency does not have on file the following documents for the child:</text> <paragraph num="(i)"> <text>Medical passport and medical history or other medical information;</text> </paragraph> <paragraph num="(ii)"> <text>Educational history;</text> </paragraph> <paragraph num="(iii)"> <text>Psychosocial history; and</text> </paragraph> <paragraph num="(iv)"> <text>When appropriate, psychiatric or psychological evaluation.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Services to the Parents. The agency shall:</text> <paragraph num="(1)"> <text>Provide prenatal and postnatal counseling to an expectant parent considering placement;</text> </paragraph> <paragraph num="(2)"> <text>Make every reasonable effort to help the parent assume a parental role when reunification is the permanency planning goal;</text> </paragraph> <paragraph num="(3)"> <text>Help the parent gain access to the services necessary to accomplish case plan goals;</text> </paragraph> <paragraph num="(4)"> <text>While the child is in foster care, assist the parent with any problems that brought about the need for placement;</text> </paragraph> <paragraph num="(5)"> <text>Encourage contacts between the parent and the child in foster care, in accordance with the case plan; and</text> </paragraph> <paragraph num="(6)"> <text>Offer the parent a signed agreement which includes the respective responsibilities of agency and parent for meeting case plan goals.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Selection of Care for the Child. The agency shall:</text> <paragraph num="(1)"> <text>Select the type of care for the child consistent with the child's needs;</text> </paragraph> <paragraph num="(2)"> <text>Document the need to place a child with a foster parent who lives out of a 2-hour commute radius from the agency and the child's parents that includes:</text> <paragraph num="(a)"> <text>Plans to maintain child and parent contact, and</text> </paragraph> <paragraph num="(b)"> <text>Payment of transportation costs;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Except when there are contraindicating reasons stated in the case plan, place siblings together when possible;</text> </paragraph> <paragraph num="(4)"> <text>Provide:</text> <paragraph num="(a)"> <text>Needed specialized services for the child,</text> </paragraph> <paragraph num="(b)"> <text>The least restrictive setting closest to the child's parent Commensurate with the child's needs, and</text> </paragraph> <paragraph num="(c)"> <text>Consideration of the parent's preference.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Preplacement Preparation. The agency child placement worker shall:</text> <paragraph num="(1)"> <text>Except when prevented by the demands of an emergency placement, meet with the child and parent before the placement;</text> </paragraph> <paragraph num="(2)"> <text>Help the child, according to the child's age and capability, understand the reasons for placement;</text> </paragraph> <paragraph num="(3)"> <text>Prepare the child emotionally for placement;</text> </paragraph> <paragraph num="(4)"> <text>Assure that the child's clothing and other personal belongings are prepared for the child's move;</text> </paragraph> <paragraph num="(5)"> <text>Except when placing under emergency conditions, plan and participate with the child in at least one visit to the foster care home before placement;</text> </paragraph> <paragraph num="(6)"> <text>Be available to the child, the parent, and the foster parent for supportive services;</text> </paragraph> <paragraph num="(7)"> <text>Obtain and maintain in the case record the child's developmental history;</text> </paragraph> <paragraph num="(8)"> <text>If the child is in the custody of the local department or the Department of Juvenile Services:</text> <paragraph num="(a)"> <text>At least once every 3 months, schedule staffings with the child's worker and any other professionals who may impact on the foster child's care;</text> </paragraph> <paragraph num="(b)"> <text>Every 6 months, provide the child's worker a written report which describes the child's progress toward achieving the case plan; and</text> </paragraph> <paragraph num="(c)"> <text>Arrange a visit with the child for the local department or the Department of Juvenile Services worker:</text> <paragraph num="(i)"> <text>1 week after placement, and every month following placement; or</text> </paragraph> <paragraph num="(ii)"> <text>In a time frame suggested by the local department or the Department of Juvenile Services worker.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Emergency Placement.</text> <paragraph num="(1)"> <text>A child may be placed on an emergency basis with a certified foster parent approved in writing by the agency for emergency placements.</text> </paragraph> <paragraph num="(2)"> <text>Approved emergency certified foster parents shall:</text> <paragraph num="(a)"> <text>Be willing to accept foster children on an emergency basis;</text> </paragraph> <paragraph num="(b)"> <text>Be aware of the risks and problems of emergency foster care;</text> </paragraph> <paragraph num="(c)"> <text>Provide foster care for a child at least until a permanent plan for the foster child's care is developed, within 30 days from the date of the emergency placement; and</text> </paragraph> <paragraph num="(d)"> <text>Follow all requirements for foster parent certification contained in Regulations .04—.12 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The agency may not maintain the child in foster care unless the referring agency, within 20 days of an emergency placement, provides the following:</text> <paragraph num="(a)"> <text>Medical passport and medical history or other required medical documentation;</text> </paragraph> <paragraph num="(b)"> <text>Educational history;</text> </paragraph> <paragraph num="(c)"> <text>Psychosocial history;</text> </paragraph> <paragraph num="(d)"> <text>Child's permanent plan; and</text> </paragraph> <paragraph num="(e)"> <text>When appropriate, psychiatric evaluation.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Agency Maintenance of Certified Foster Parents."> <paragraph num="A."> <text>The agency shall have written policies and procedures consistent with this chapter to govern maintenance of certified foster parents.</text> </paragraph> <paragraph num="B."> <text>The agency shall document that agreed upon financial payments are made to the foster parent in an accurate and timely manner.</text> </paragraph> <paragraph num="C."> <text>The agency shall have a written policy to govern the suspension or revocation of foster parent certification for not more than 60 days for a violation of:</text> <paragraph num="(1)"> <text>This chapter;</text> </paragraph> <paragraph num="(2)"> <text>COMAR 07.02.21;</text> </paragraph> <paragraph num="(3)"> <text>COMAR 07.05.01; or</text> </paragraph> <paragraph num="(4)"> <text>Agency policy.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The procedures for suspension are as follows:</text> <paragraph num="(1)"> <text>At least 20 days before a planned suspension, the agency shall give the foster parent:</text> <paragraph num="(a)"> <text>Notice of the intended action;</text> </paragraph> <paragraph num="(b)"> <text>A statement of the specific regulation or policy violated;</text> </paragraph> <paragraph num="(c)"> <text>An opportunity for the foster parent to remedy the causes for the anticipated suspension; and</text> </paragraph> <paragraph num="(d)"> <text>A statement describing the agency's grievance procedure;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If certification is suspended as planned by the agency, the agency may not place additional children with the foster parent;</text> </paragraph> <paragraph num="(3)"> <text>If, after 60 days, the foster parent has not addressed the reasons for the suspension, the agency shall revoke certification; and</text> </paragraph> <paragraph num="(4)"> <text>Within 30 days of revocation, the agency shall remove all children in care from the home.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Emergency Action and Procedures for Revocation of Certification.</text> <paragraph num="(1)"> <text>Emergency Action.</text> <paragraph num="(a)"> <text>If the agency finds evidence of the foster parent's gross incompetence, misconduct, child abuse, child neglect, or other conditions which pose an immediate threat to the children's health and safety or that of the general public, the agency shall remove the children from the care of the foster parent upon delivery of a written notice that the certification is revoked or suspended immediately.</text> </paragraph> <paragraph num="(b)"> <text>The notice shall include:</text> <paragraph num="(i)"> <text>The citation of specific State regulations or agency policies violated;</text> </paragraph> <paragraph num="(ii)"> <text>The agency's decision; and</text> </paragraph> <paragraph num="(iii)"> <text>A description of the agency's grievance procedure.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Once the agency revokes on an emergency basis, the agency may not restore the foster parent's certification unless the agency determines that the causes for the revocation have been remedied.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the agency revokes a foster parent's certification following a 60 day suspension, the agency shall:</text> <paragraph num="(a)"> <text>On the 60th day of the suspension, deliver a notice to the foster parent which includes the information described in §E(1)(b) of this regulation; and</text> </paragraph> <paragraph num="(b)"> <text>Within 30 days of the revocation date, remove the foster children from the foster parent's care.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Monitoring.</text> <paragraph num="(1)"> <text>The agency shall monitor all certified foster parents for compliance with this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Within 72 hours after the agency receives a complaint that a certified foster parent may have violated State regulations or agency policy, the agency child placement worker shall:</text> <paragraph num="(a)"> <text>Conduct an investigation to assess the foster parent's compliance with applicable regulations and policy;</text> </paragraph> <paragraph num="(b)"> <text>Send a written report to the Administration and the chief administrator of the agency stating:</text> <paragraph num="(i)"> <text>Findings; and</text> </paragraph> <paragraph num="(ii)"> <text>Any proposed action affecting the certification of the foster parent; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Inform the foster parent, in writing, of:</text> <paragraph num="(i)"> <text>Findings;</text> </paragraph> <paragraph num="(ii)"> <text>Any anticipated actions; and</text> </paragraph> <paragraph num="(iii)"> <text>If appropriate, appeal or grievance rights of the foster parent.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Recertification.</text> <paragraph num="(1)"> <text>The agency shall conduct recertifications of certified foster parents to determine continuing compliance with State regulations and agency policy:</text> <paragraph num="(a)"> <text>Annually; and</text> </paragraph> <paragraph num="(b)"> <text>If the certified foster parent changes address, marital status, or household composition.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agency child placement worker shall complete and document at least one home visit specifically to recertify the foster parent.</text> </paragraph> <paragraph num="(3)"> <text>At least 60 days before the expiration of certification, the agency shall:</text> <paragraph num="(a)"> <text>Determine if the foster parent wishes to continue as a certified foster parent; and</text> </paragraph> <paragraph num="(b)"> <text>If indicated, reexamine all requirements for the foster parent.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The agency shall complete a review and either recertify or deny certification before the current certification expires to prevent interruption of care.</text> </paragraph> <paragraph num="(5)"> <text>If the certified foster parent changes address, the agency shall obtain a copy of fire and sanitary inspections for the new address.</text> </paragraph> <paragraph num="(6)"> <text>If the agency determines that the physical condition of the certified foster parent's home warrants further investigation, the agency shall require additional fire and health inspections.</text> </paragraph> <paragraph num="(7)"> <text>If a member of the foster parent's household becomes 18 years old during the year before recertification, a federal and State criminal background check and child abuse clearance shall be completed on the household member before recertification.</text> </paragraph> <paragraph num="(8)"> <text>Upon request, the agency shall make available to the Administration information on recertified foster parents including:</text> <paragraph num="(a)"> <text>Documents;</text> </paragraph> <paragraph num="(b)"> <text>Reports;</text> </paragraph> <paragraph num="(c)"> <text>Statistics;</text> </paragraph> <paragraph num="(d)"> <text>Files;</text> </paragraph> <paragraph num="(e)"> <text>Case records;</text> </paragraph> <paragraph num="(f)"> <text>Financial records;</text> </paragraph> <paragraph num="(g)"> <text>Memoranda;</text> </paragraph> <paragraph num="(h)"> <text>Correspondence; and</text> </paragraph> <paragraph num="(i)"> <text>Any other information which the Administration identifies.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Agency Maintenance and Termination of a Child in Foster Care Placement."> <paragraph num="A."> <text>The agency shall:</text> <paragraph num="(1)"> <text>Schedule a physical examination and a functional assessment for the child by a physician within 2 working days after the child's placement;</text> </paragraph> <paragraph num="(2)"> <text>Unless the child has been examined within 6 months before placement and the agency has a record of the examination signed by the examiner, schedule a dental, eye, and hearing examination for a child 3 years old or older within 60 days of placement;</text> </paragraph> <paragraph num="(3)"> <text>Obtain information on the child's immunization history within 30 days of placement or, if not available, provide needed immunizations after a physical examination and recommendations by a physician;</text> </paragraph> <paragraph num="(4)"> <text>Document that the selected foster parents are able to assist in the achievement of the child's case plan goals;</text> </paragraph> <paragraph num="(5)"> <text>Supervise care and services for the child as stated in the child's case plan;</text> </paragraph> <paragraph num="(6)"> <text>Accurately transmit all relevant information concerning the child's history and needs to the foster parent except for information about family members that may be privileged or confidential;</text> </paragraph> <paragraph num="(7)"> <text>Provide the child with at least annual medical and dental examinations and the health care recommended in the child's health record while the child is in the agency's care;</text> </paragraph> <paragraph num="(8)"> <text>Provide the foster parent with assistance and consultation; and</text> </paragraph> <paragraph num="(9)"> <text>Assure that, during the school year, the child:</text> <paragraph num="(a)"> <text>Is enrolled in an appropriate school setting within 5 days of placement, and</text> </paragraph> <paragraph num="(b)"> <text>Attends school regularly.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The agency child placement worker shall:</text> <paragraph num="(1)"> <text>See the child at least monthly and as often as necessary to carry out the case plan;</text> </paragraph> <paragraph num="(2)"> <text>Document all contact with the local department caseworker if the child is in local departmental custody or with the Department of Juvenile Services worker, if applicable; and</text> </paragraph> <paragraph num="(3)"> <text>Meet with the parent and child together regularly to assess and document:</text> <paragraph num="(a)"> <text>Progress in resolving problems which precipitated placement,</text> </paragraph> <paragraph num="(b)"> <text>Parent and child relationship difficulties,</text> </paragraph> <paragraph num="(c)"> <text>The child's adjustment to separation, and</text> </paragraph> <paragraph num="(d)"> <text>Achievement of case plan goals.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The agency may provide programs of specialized foster care for:</text> <paragraph num="(1)"> <text>Children with disabilities;</text> </paragraph> <paragraph num="(2)"> <text>Hard-to-place children; and</text> </paragraph> <paragraph num="(3)"> <text>Children in preadoptive care.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The agency shall require the foster parent to submit and have approved by the agency and the parents or legal custodian any plan:</text> <paragraph num="(1)"> <text>For the child to leave the foster care home longer than 1 week for vacation or other reasons; or</text> </paragraph> <paragraph num="(2)"> <text>That requires the child to leave the State for any length of time.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Placement Termination.</text> <paragraph num="(1)"> <text>The agency may terminate a placement if the child is:</text> <paragraph num="(a)"> <text>Moved to another agency-certified foster home;</text> </paragraph> <paragraph num="(b)"> <text>Reunified with the birth or adoptive family;</text> </paragraph> <paragraph num="(c)"> <text>Moved to a foster parent not certified by the agency;</text> </paragraph> <paragraph num="(d)"> <text>Moved to a residential child care program; or</text> </paragraph> <paragraph num="(e)"> <text>Legally emancipated.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the placement is terminated, the agency child placement worker shall:</text> <paragraph num="(a)"> <text>Unless emergency conditions exist, meet with the child and current foster parents at least 2 weeks before the termination;</text> </paragraph> <paragraph num="(b)"> <text>Prepare the child emotionally for the termination;</text> </paragraph> <paragraph num="(c)"> <text>Assure that the child's clothing and personal belongings are prepared for moving before termination;</text> </paragraph> <paragraph num="(d)"> <text>Explain in person the reasons for the termination to the child and current foster parent;</text> </paragraph> <paragraph num="(e)"> <text>Send a written explanation for the termination to the current foster parents at least 1 week before the termination; and</text> </paragraph> <paragraph num="(f)"> <text>If the child is moving to a setting under another agency's authority, prepare the child's records for transfer.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Interstate Placement. The agency shall send written notice to and receive written approval from the Administration's Director of the Interstate Compact on Placement of Children before the agency:</text> <paragraph num="(1)"> <text>Places a Maryland child in another state; or</text> </paragraph> <paragraph num="(2)"> <text>Receives a child from another state for Maryland placement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Records."> <paragraph num="A."> <text>Permanent Records. The agency shall maintain case records for permanent retention documenting the services provided in foster care and pertinent information about the child, the birth or adoptive parents, and the foster parent.</text> </paragraph> <paragraph num="B."> <text>When a child is moved to a new foster care home supervised by a different agency, the receiving agency shall:</text> <paragraph num="(1)"> <text>Obtain all records pertaining to the child from the agency which previously placed the child; and</text> </paragraph> <paragraph num="(2)"> <text>Maintain the records indefinitely unless the child is moved again to a foster home or other setting supervised by another agency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency shall follow the record requirements stated in COMAR 07.05.01.11.</text> </paragraph> <paragraph num="D."> <text>The child's case record shall include the following:</text> <paragraph num="(1)"> <text>Face sheet located in the front of the case record which includes the child's:</text> <paragraph num="(a)"> <text>Name;</text> </paragraph> <paragraph num="(b)"> <text>Birth date;</text> </paragraph> <paragraph num="(c)"> <text>Guardianship status;</text> </paragraph> <paragraph num="(d)"> <text>Pertinent medical information;</text> </paragraph> <paragraph num="(e)"> <text>Placement location; and</text> </paragraph> <paragraph num="(f)"> <text>Parent's or legal custodian's name, address, and telephone number;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Birth certificate or place of birth and birth name;</text> </paragraph> <paragraph num="(3)"> <text>Race, religion, and pertinent ethnic or cultural information;</text> </paragraph> <paragraph num="(4)"> <text>If appropriate, the child's guardianship information, including date of decree, docket number, court, and copy of the decree;</text> </paragraph> <paragraph num="(5)"> <text>Siblings, including:</text> <paragraph num="(a)"> <text>Names;</text> </paragraph> <paragraph num="(b)"> <text>Birth dates; and</text> </paragraph> <paragraph num="(c)"> <text>Living arrangements;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Child's medical records and health history, including:</text> <paragraph num="(a)"> <text>Financial responsibility;</text> </paragraph> <paragraph num="(b)"> <text>Medical record at birth;</text> </paragraph> <paragraph num="(c)"> <text>Developmental history;</text> </paragraph> <paragraph num="(d)"> <text>Preplacement physical;</text> </paragraph> <paragraph num="(e)"> <text>Medical recommendations;</text> </paragraph> <paragraph num="(f)"> <text>Post-placement services; and</text> </paragraph> <paragraph num="(g)"> <text>Medical passport or other medical documents;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Permanent case plan;</text> </paragraph> <paragraph num="(8)"> <text>Educational history and records; and</text> </paragraph> <paragraph num="(9)"> <text>Documentation of staffings and other meetings tracking the child's progress.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The parent's record shall include:</text> <paragraph num="(1)"> <text>Face sheet located in the front of the case record which includes the parent's:</text> <paragraph num="(a)"> <text>Name;</text> </paragraph> <paragraph num="(b)"> <text>Address;</text> </paragraph> <paragraph num="(c)"> <text>Social Security number; and</text> </paragraph> <paragraph num="(d)"> <text>If pregnant, expected due date;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Date of application or initial referral;</text> </paragraph> <paragraph num="(3)"> <text>Birth date and place;</text> </paragraph> <paragraph num="(4)"> <text>Race and religion;</text> </paragraph> <paragraph num="(5)"> <text>Marital status;</text> </paragraph> <paragraph num="(6)"> <text>If pregnant, prenatal care plan;</text> </paragraph> <paragraph num="(7)"> <text>Names, birth dates, and location of birth parents' additional children;</text> </paragraph> <paragraph num="(8)"> <text>Names and social histories of birth parents' parents;</text> </paragraph> <paragraph num="(9)"> <text>Parent's physical description, including:</text> <paragraph num="(a)"> <text>Weight;</text> </paragraph> <paragraph num="(b)"> <text>Height;</text> </paragraph> <paragraph num="(c)"> <text>Coloring of eyes, hair, and skin;</text> </paragraph> <paragraph num="(d)"> <text>Individual traits such as scars, moles, or disfigurements; and</text> </paragraph> <paragraph num="(e)"> <text>Photographs;</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>Multigenerational health history;</text> </paragraph> <paragraph num="(11)"> <text>Education and work history;</text> </paragraph> <paragraph num="(12)"> <text>Social summary of marital, parental, sibling, and other significant relationships;</text> </paragraph> <paragraph num="(13)"> <text>Discussion of separation and termination of parental rights as applicable;</text> </paragraph> <paragraph num="(14)"> <text>Parent's schedule for visiting with the child; and</text> </paragraph> <paragraph num="(15)"> <text>Signed voluntary relinquishment form as appropriate, and consent form for medical care.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The certified foster parent's record shall include:</text> <paragraph num="(1)"> <text>Face sheet located in the front of the record which includes:</text> <paragraph num="(a)"> <text>Name of the foster parent;</text> </paragraph> <paragraph num="(b)"> <text>Names and relationships of all members of the household;</text> </paragraph> <paragraph num="(c)"> <text>Address; and</text> </paragraph> <paragraph num="(d)"> <text>Telephone number;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Applications, forms, and references;</text> </paragraph> <paragraph num="(3)"> <text>The agency's home study of the certified foster parent;</text> </paragraph> <paragraph num="(4)"> <text>The agency's findings on the foster parent's compliance with Regulations .04 —.12 of this chapter;</text> </paragraph> <paragraph num="(5)"> <text>Record of children placed with the foster parent;</text> </paragraph> <paragraph num="(6)"> <text>Documentation of:</text> <paragraph num="(a)"> <text>The agency's regular monitoring;</text> </paragraph> <paragraph num="(b)"> <text>The agency's annual recertification or denial of recertification;</text> </paragraph> <paragraph num="(c)"> <text>Criminal background check, and child abuse and child support clearances;</text> </paragraph> <paragraph num="(d)"> <text>Completed required training;</text> </paragraph> <paragraph num="(e)"> <text>Fire and health inspections; and</text> </paragraph> <paragraph num="(f)"> <text>Any other activity of the agency with the foster parent.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The agency's annual statistical summary shall include:</text> <paragraph num="(1)"> <text>The number of children currently in:</text> <paragraph num="(a)"> <text>Preadoptive placement;</text> </paragraph> <paragraph num="(b)"> <text>Treatment foster care placement; and</text> </paragraph> <paragraph num="(c)"> <text>Regular foster care placement;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The number of children who, in the last year, were:</text> <paragraph num="(a)"> <text>Reunified with parents;</text> </paragraph> <paragraph num="(b)"> <text>Placed for adoption;</text> </paragraph> <paragraph num="(c)"> <text>Placed with a different foster parent certified by the agency;</text> </paragraph> <paragraph num="(d)"> <text>Placed with another child placement agency;</text> </paragraph> <paragraph num="(e)"> <text>Emancipated; and</text> </paragraph> <paragraph num="(f)"> <text>Placed in a residential child care program;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The number of foster parent individuals and couples currently certified by the agency; and</text> </paragraph> <paragraph num="(4)"> <text>The number of foster parent individuals and couples whose certification in the last year was:</text> <paragraph num="(a)"> <text>Suspended;</text> </paragraph> <paragraph num="(b)"> <text>Revoked; or</text> </paragraph> <paragraph num="(c)"> <text>Suspended and revoked.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Confidentiality."> <paragraph num="A."> <text>The confidentiality of all information shall be safeguarded according to COMAR 07.01.02 and 07.01.07.</text> </paragraph> <paragraph num="B."> <text>The agency and agency-certified foster parent shall protect confidential information regarding the foster children, parents, and guardians.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Appeal Process."> <paragraph num="A."> <text>The agency shall have a written appeal process which may be used by any aggrieved applicant, foster parent, parent, foster child, or other aggrieved party.</text> </paragraph> <paragraph num="B."> <text>Appeal Process.</text> <paragraph num="(1)"> <text>A foster parent aggrieved by a decision of the agency shall be informed by written letter of the right to use the agency appeal procedure and the process for filing a grievance.</text> </paragraph> <paragraph num="(2)"> <text>Unless the children were removed according to Regulation .16E(1) of this chapter, the foster parent may retain the children in care until the agency's decision on the appeal.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the aggrieved party is not satisfied through the agency process, a fair hearing may be requested as set forth in COMAR 07.01.04.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Human Services Article, §2-209, Annotated Code of MarylandAgency Note: Federal Regulatory Reference: 42 U.S.C. §621 et seq.; 45 CFR 1355—1357</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 12, 2001 (27:26 Md. R. 2357)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 2, 2026 (53:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09C amended effective September 30, 2013 (40:19 Md. R. 1543)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended effective September 30, 2013 (40:19 Md. R. 1543); February 2, 2026 (53:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective September 30, 2013 (40:19 Md. R. 1543)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A, D amended effective September 30, 2013 (40:19 Md. R. 1543)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17B amended effective September 30, 2013 (40:19 Md. R. 1543)</annotation> </annotations> </chapter> <chapter num="03" heading="Private Adoption"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of private adoption services is to:</text> <paragraph num="A."> <text>Effect a permanent plan through private legal adoption as quickly as possible for a child in out-of-home placement who cannot, or should not, be reunited with the child's birth parents;</text> </paragraph> <paragraph num="B."> <text>Protect children from unnecessary separation from birth parents;</text> </paragraph> <paragraph num="C."> <text>Provide the child with an adoptive setting which will ensure the child's safety and well-being;</text> </paragraph> <paragraph num="D."> <text>Assure adoption of a child by qualified individuals;</text> </paragraph> <paragraph num="E."> <text>Protect the confidentiality of the adoption process;</text> </paragraph> <paragraph num="F."> <text>Arrange, as appropriate, the exchange of identifying information among an adoptee, birth parents, and birth siblings who register their consent with the Registry;</text> </paragraph> <paragraph num="G."> <text>Assure that a child adopted in a foreign country is protected in Maryland and that the foreign country's laws, customs, expectations, and requests are, as far as is legally and practically possible, honored in Maryland; and</text> </paragraph> <paragraph num="H."> <text>Assure potential adoptive parents that the agency will:</text> <paragraph num="(1)"> <text>Share with them all available appropriate information, and</text> </paragraph> <paragraph num="(2)"> <text>Minimize financial and personal risks.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Adoptee” means an individual:</text> <paragraph num="(a)"> <text>Whose adoption decree was issued by a Maryland court; or</text> </paragraph> <paragraph num="(b)"> <text>Who was placed for adoption by a:</text> <paragraph num="(i)"> <text>Maryland-licensed child placement agency, or</text> </paragraph> <paragraph num="(ii)"> <text>Local department.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Adoption” means the legal proceeding:</text> <paragraph num="(a)"> <text>By which an individual becomes the child of the adoptive parent; and</text> </paragraph> <paragraph num="(b)"> <text>Which confers on the adopted child all the legal rights and privileges to which a child born to the adoptive parent is entitled.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Adoption placement” means the placement of a legally free child with an approved adoptive parent who has signed a placement agreement with the intent to adopt the child.</text> </paragraph> <paragraph num="(4)"> <text>“Domestic adoption” means an adoption which is completed within the United States.</text> </paragraph> <paragraph num="(5)"> <text>“Guardianship” means guardianship with the right to consent to adoption or long-term care short of adoption as defined in Family Law Article, §5-301(e), Annotated Code of Maryland, and;</text> <paragraph num="(a)"> <text>Is conferred by the court on the chief administrator of a child placement agency; and</text> </paragraph> <paragraph num="(b)"> <text>Terminates the rights, duties, and obligations of the birth parents.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“International adoption” means the adoption by a Maryland resident of a child from a country outside the United States.</text> </paragraph> <paragraph num="(7)"> <text>“Legal risk placement” means the placement of a child whose permanency plan is adoption, but who is not yet legally free, with potential adoptive parents approved for both foster care and adoption with the intent that the parents will adopt the child if guardianship is granted to the placing agency.</text> </paragraph> <paragraph num="(8)"> <text>“Maryland Adoption Resource Exchange (MARE)” means the State registry of Maryland children waiting to be adopted.</text> </paragraph> <paragraph num="(9)"> <text>“Open adoption” means an adoption in which it is the explicit intent that the child shall maintain contact, including the possibility of visitation, with the birth parent or relatives.</text> </paragraph> <paragraph num="(10)"> <text>“Preadoptive foster care” means out-of-home placement services provided to a child in a certified foster home when the permanency plan is adoption but an adoptive parent is not yet available or the child is not ready for permanent placement.</text> </paragraph> <paragraph num="(11)"> <text>“Registry” means the Maryland Mutual Consent Voluntary Adoption Registry.</text> </paragraph> <paragraph num="(12)"> <text>“Search, contact, and reunion services (search services)” means services to:</text> <paragraph num="(a)"> <text>Locate adoptees and birth parents of adoptees;</text> </paragraph> <paragraph num="(b)"> <text>Assess the mutual desire for communication or disclosure of information between adoptees and birth parents; and</text> </paragraph> <paragraph num="(c)"> <text>Provide counseling or referral to counseling for adoptees and birth parents of adoptees.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Termination of parental rights” means the legal process of obtaining guardianship and ending the rights and responsibilities of the parents.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Regulatory Requirements for Private Adoption Services."> <paragraph num="A."> <text>To provide private adoption services, an agency shall:</text> <paragraph num="(1)"> <text>Be licensed as a child placement agency by the Administration in accordance with COMAR 07.05.01; and</text> </paragraph> <paragraph num="(2)"> <text>Have a written service plan which meets the requirements of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To provide adoption search, contact, and reunion services (search services), the agency shall:</text> <paragraph num="(1)"> <text>Satisfy the requirements in §A of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Have a written plan which meets the search services requirements of COMAR 07.02.12.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An agency or individual shall satisfy the requirements of §A of this regulation to:</text> <paragraph num="(1)"> <text>Advertise adoption services through the media;</text> </paragraph> <paragraph num="(2)"> <text>Conduct public meetings for the purpose of soliciting potential clients; or</text> </paragraph> <paragraph num="(3)"> <text>Recruit in any other way potential adoptive parents or locate children for adoption in Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Services to Birth Parent."> <paragraph num="A."> <text>Services shall be accessible and available to a birth or adoptive parent requesting assistance in dealing with parenthood issues.</text> </paragraph> <paragraph num="B."> <text>When an expectant parent considering placement of a child for adoption requests adoption services, the agency child placement worker shall:</text> <paragraph num="(1)"> <text>Provide counseling and other appropriate services to the expectant parent:</text> <paragraph num="(a)"> <text>Before the child's birth,</text> </paragraph> <paragraph num="(b)"> <text>During termination of the parental rights process, and</text> </paragraph> <paragraph num="(c)"> <text>For as long after termination of parental rights as is desired by the parent;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Assist the parent as needed to gain access to the services necessary to accomplish the case plan goals;</text> </paragraph> <paragraph num="(3)"> <text>While the child is in care, assist the parent to resolve any emotional or other issues resulting from the adoption process;</text> </paragraph> <paragraph num="(4)"> <text>Inform the parent of the following:</text> <paragraph num="(a)"> <text>Parent's right to visit the child during the period before guardianship is granted,</text> </paragraph> <paragraph num="(b)"> <text>Parent's right to withdraw consent for guardianship as set forth in Family Law Article, Title 5, Subtitles 3A and 4B, Annotated Code of Maryland,</text> </paragraph> <paragraph num="(c)"> <text>Search rights of birth parents and adoptees as set forth in COMAR 07.02.12 and Family Law Article, Title 5, Subtitles 3A and 4B, Annotated Code of Maryland, and</text> </paragraph> <paragraph num="(d)"> <text>Parent's right to file a disclosure veto as set forth in Family Law Article, §5-3A-05(a), Annotated Code of Maryland; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>When a parent decides to place a child for adoption, prepare a written placement agreement with:</text> <paragraph num="(a)"> <text>A placement plan, and</text> </paragraph> <paragraph num="(b)"> <text>Any special conditions on the care requested by the birth parent and agreed to by the agency.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>To the extent possible, the agency shall include the following information in the parent record:</text> <paragraph num="(1)"> <text>Face sheet which shows at least the parent's:</text> <paragraph num="(a)"> <text>Name;</text> </paragraph> <paragraph num="(b)"> <text>Address;</text> </paragraph> <paragraph num="(c)"> <text>Social Security number;</text> </paragraph> <paragraph num="(d)"> <text>Birth date and place;</text> </paragraph> <paragraph num="(e)"> <text>Race;</text> </paragraph> <paragraph num="(f)"> <text>Religion; and</text> </paragraph> <paragraph num="(g)"> <text>Marital status;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Date of application or initial referral;</text> </paragraph> <paragraph num="(3)"> <text>If the parent is pregnant, the expected due date and prenatal care plan;</text> </paragraph> <paragraph num="(4)"> <text>If the child has been born, the date of birth and delivery information;</text> </paragraph> <paragraph num="(5)"> <text>Names, birth dates, and whereabouts of other children born to the parents;</text> </paragraph> <paragraph num="(6)"> <text>Names of parents' parents and background summary;</text> </paragraph> <paragraph num="(7)"> <text>Parents' description, including weight, height, coloring of eyes, hair, and skin, personality traits, and special interests with photographs, videotape, or other media representation;</text> </paragraph> <paragraph num="(8)"> <text>Multigenerational health history;</text> </paragraph> <paragraph num="(9)"> <text>Education and work history;</text> </paragraph> <paragraph num="(10)"> <text>Marital, parental, social, and sibling relationships;</text> </paragraph> <paragraph num="(11)"> <text>Documentation of discussion of separation and termination of parental rights as applicable;</text> </paragraph> <paragraph num="(12)"> <text>Documentation of a discussion of adoption and its meaning, including the potential for open records;</text> </paragraph> <paragraph num="(13)"> <text>Signed voluntary relinquishment, consents for release, medical care, and guardianship petition; and</text> </paragraph> <paragraph num="(14)"> <text>Information on the guardianship order, including the:</text> <paragraph num="(a)"> <text>Date;</text> </paragraph> <paragraph num="(b)"> <text>Judge;</text> </paragraph> <paragraph num="(c)"> <text>Docket number;</text> </paragraph> <paragraph num="(d)"> <text>Court;</text> </paragraph> <paragraph num="(e)"> <text>Signed voluntary relinquishment, consents for release, medical care, and guardianship petition; and</text> </paragraph> <paragraph num="(f)"> <text>Copy of guardianship decree.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Adoption Services for the Child."> <paragraph num="A."> <text>Adoption services are available to any child:</text> <paragraph num="(1)"> <text>Whose parent voluntarily relinquishes the child for adoption;</text> </paragraph> <paragraph num="(2)"> <text>Whose parent is considering separation from a child because of the parent's inability to provide parental responsibilities;</text> </paragraph> <paragraph num="(3)"> <text>For whom the agency considers permanent planning through adoption is in the best interest of the child;</text> </paragraph> <paragraph num="(4)"> <text>For whom another service or agency has referred the child for adoption planning; or</text> </paragraph> <paragraph num="(5)"> <text>Who was adopted or freed for adoption in a foreign country and is now living in Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Adoption services for a child may be requested by the:</text> <paragraph num="(1)"> <text>Parent;</text> </paragraph> <paragraph num="(2)"> <text>Agency having legal authority by court action;</text> </paragraph> <paragraph num="(3)"> <text>Court, agency, or other organization established by a foreign country's law or policy; or</text> </paragraph> <paragraph num="(4)"> <text>Child who is 10 years old or older.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When an agency receives an application for adoption services on behalf of a child, the agency shall:</text> <paragraph num="(1)"> <text>Determine the needs of the family and child; and</text> </paragraph> <paragraph num="(2)"> <text>Decide the appropriate service.</text> </paragraph> </paragraph> <paragraph num="D."> <text>During the process of determining or implementing a case plan, a child accepted for adoption service may be placed in:</text> <paragraph num="(1)"> <text>Preadoptive foster care;</text> </paragraph> <paragraph num="(2)"> <text>A legal risk placement; or</text> </paragraph> <paragraph num="(3)"> <text>A residential facility licensed or approved by the Administration.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Adoption Service Agency's Responsibilities in Preadoptive Foster Family Care.</text> <paragraph num="(1)"> <text>The agency shall have immediately available, through agency certification or formal contract with another Maryland-licensed child placement agency, certified foster parents capable of providing temporary preadoptive certified foster care for a child for whom the plan is adoption, but for whom an adoption placement is not yet available.</text> </paragraph> <paragraph num="(2)"> <text>The agency shall:</text> <paragraph num="(a)"> <text>Provide or arrange for the child's appropriate physical care, emotional security, and intellectual stimulation;</text> </paragraph> <paragraph num="(b)"> <text>Observe and document the child's developmental progress; and</text> </paragraph> <paragraph num="(c)"> <text>Utilize information in the child's record to select a suitable adoptive parent for the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Preparation for Adoption Placement.</text> <paragraph num="(1)"> <text>The agency shall proceed to terminate parental rights and obtain guardianship of the child by filing the petition according to Maryland Rules of Procedure, Chapter 1100, Subtitle D, and Family Law Article, §§5-301—5- 330, Annotated Code of Maryland, within 2 weeks of:</text> <paragraph num="(a)"> <text>Obtaining the voluntary relinquishment of the child; or</text> </paragraph> <paragraph num="(b)"> <text>Completing efforts without success to locate the parents.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agency holding guardianship shall, according to the provisions of Family Law Article, §5-319, Annotated Code of Maryland, notify the court and the parents of the plan to terminate parental rights.</text> </paragraph> <paragraph num="(3)"> <text>A consent to guardianship is valid if it contains written notice of the:</text> <paragraph num="(a)"> <text>Parent's right to withdraw consent as described in Family Law Article, §5-311(c)(1), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Parent's and adoptee's search rights as described in Family Law Article, Title 5, Subtitles 3A and 4B, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(c)"> <text>Parent's right to file a disclosure veto as described in Family Law Article, §5-3A-05(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>When guardianship is obtained, the agency shall immediately proceed with adoptive placement plans in the following manner:</text> <paragraph num="(a)"> <text>If an adoptive parent is selected for the child:</text> <paragraph num="(i)"> <text>Place the child with the adoptive parent,</text> </paragraph> <paragraph num="(ii)"> <text>Provide post-placement services, and</text> </paragraph> <paragraph num="(iii)"> <text>Proceed to petition the court to finalize the adoption;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the child was in a legal risk placement for 6 months or longer and the adoptive parent is still the parent of choice, petition the court to finalize the adoption;</text> </paragraph> <paragraph num="(c)"> <text>If the child is bonded to foster parents who have applied to adopt the child, met the requirements of this regulation, and determined by the agency that the foster parents' adoption of the child is in the child's best interest, petition the court to finalize the adoption; or</text> </paragraph> <paragraph num="(d)"> <text>If an adoptive parent is not available:</text> <paragraph num="(i)"> <text>Attempt to recruit a home for the child, and</text> </paragraph> <paragraph num="(ii)"> <text>Within 30 days register the child with MARE and other appropriate exchanges.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The agency shall maintain the following records to document services to the child:</text> <paragraph num="(1)"> <text>A face sheet with information needed in an emergency, including the child's:</text> <paragraph num="(a)"> <text>Name;</text> </paragraph> <paragraph num="(b)"> <text>Birth date and place;</text> </paragraph> <paragraph num="(c)"> <text>Names of parents;</text> </paragraph> <paragraph num="(d)"> <text>Guardianship status;</text> </paragraph> <paragraph num="(e)"> <text>Pertinent medical information;</text> </paragraph> <paragraph num="(f)"> <text>Placement address; and</text> </paragraph> <paragraph num="(g)"> <text>Social Security number; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>To the extent possible, the following information on the child:</text> <paragraph num="(a)"> <text>Intake study and recommendation;</text> </paragraph> <paragraph num="(b)"> <text>Birth records;</text> </paragraph> <paragraph num="(c)"> <text>Medical records, including:</text> <paragraph num="(i)"> <text>Financial responsibility for medical care;</text> </paragraph> <paragraph num="(ii)"> <text>Medical record at birth;</text> </paragraph> <paragraph num="(iii)"> <text>Development history;</text> </paragraph> <paragraph num="(iv)"> <text>Pre-placement physical;</text> </paragraph> <paragraph num="(v)"> <text>Medical recommendations;</text> </paragraph> <paragraph num="(vi)"> <text>Immunizations and inoculations;</text> </paragraph> <paragraph num="(vii)"> <text>Continuing medical and developmental history; and</text> </paragraph> <paragraph num="(viii)"> <text>Dental records;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Race, religion, and pertinent ethnic or cultural information;</text> </paragraph> <paragraph num="(e)"> <text>If the child is 10 years old or older, child's written consent;</text> </paragraph> <paragraph num="(f)"> <text>Guardianship information, including:</text> <paragraph num="(i)"> <text>Date of decree,</text> </paragraph> <paragraph num="(ii)"> <text>Docket number, and</text> </paragraph> <paragraph num="(iii)"> <text>Copy of the guardianship decree;</text> </paragraph> </paragraph> <paragraph num="(g)"> <text>If the child was in a foster care placement, the child's foster care record as required by COMAR 07.05.02.18D; and</text> </paragraph> <paragraph num="(h)"> <text>If the child is attending school, the child's educational history.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Subsidized Adoption."> <paragraph num="A."> <text>The agency shall notify applicants of available adoption subsidies.</text> </paragraph> <paragraph num="B."> <text>Subsidized adoption may be available to:</text> <paragraph num="(1)"> <text>A child for whom the agency has guardianship and documentation of reasonable efforts to find an adoptive home without subsidy, but has not been successful because the child has one or more of the following special needs:</text> <paragraph num="(a)"> <text>Is 6 years old or older;</text> </paragraph> <paragraph num="(b)"> <text>Has, in combination with other factors, race or ethnic background considerations;</text> </paragraph> <paragraph num="(c)"> <text>Has a severe or demanding physical or mental disability which may occur or recur;</text> </paragraph> <paragraph num="(d)"> <text>Has a diagnosed emotional disorder; or</text> </paragraph> <paragraph num="(e)"> <text>Is in a sibling group of two or more who shall be placed together;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An adoptive parent who meets income qualifications and requires a subsidy to permit the parent to adopt a child who has a special need listed in §B(1) of this regulation; and</text> </paragraph> <paragraph num="(3)"> <text>An adopted child who is eligible according to §B(1) of this regulation at the time of adoption, but that fact was not known until after the adoption, for a one time retroactive post-adoption subsidy not to exceed an amount equal to 12 months of the Regular Care or Special Care rate as set forth in COMAR 07.02.11.34, Schedule A.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If appropriate, the adoptive parent shall apply to the local department to request a subsidy.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Reasonable Fee."> <paragraph num="A."> <text>Domestic Adoption-Related Child Placement Services. A licensed child placement agency providing domestic adoption services may charge a reasonable fee for reimbursement of services by developing a sliding fee scale based on income. The agency may not:</text> <paragraph num="(1)"> <text>Charge a fee unless it has provided the applicant with:</text> <paragraph num="(a)"> <text>The agency's fee and refund policy;</text> </paragraph> <paragraph num="(b)"> <text>An estimate of the agency's maximum fee for specific services;</text> </paragraph> <paragraph num="(c)"> <text>Information regarding available public and private subsidies; and</text> </paragraph> <paragraph num="(d)"> <text>The agency's sliding income fee scale; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Except for a reasonable nonrefundable administrative fee, keep payment from the adoptive parent unless the agency has provided the services, irrespective of whether:</text> <paragraph num="(a)"> <text>An application and home study are pursued to completion, or</text> </paragraph> <paragraph num="(b)"> <text>A child is adopted.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>International Adoption. The agency shall:</text> <paragraph num="(1)"> <text>If a foreign country ceases adoption activity with the United States:</text> <paragraph num="(a)"> <text>Keep a designated nonrefundable fee established at the time the fee was collected; or</text> </paragraph> <paragraph num="(b)"> <text>Refund the entire collected fee;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Designate a reasonable refundable fee which shall be:</text> <paragraph num="(a)"> <text>Used for legal and other expenses when the adoption is finalized in a foreign country;</text> </paragraph> <paragraph num="(b)"> <text>Placed in an escrow or reserve account if it is not needed within 60 days of receipt by the agency; and</text> </paragraph> <paragraph num="(c)"> <text>Returned to the applicant if the adoption is not finalized, and:</text> <paragraph num="(i)"> <text>The adoptive parent has not caused the collapse of the adoption by actions or statements, and</text> </paragraph> <paragraph num="(ii)"> <text>Funds are not needed for legal and other documented expenses in the foreign country;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Inform the applicant in writing of the reasonable fees described in §B(1) and (2) of this regulation; and</text> </paragraph> <paragraph num="(4)"> <text>If the adopted child has special needs as defined in Regulation .06B(1) of this chapter, explore the availability of State reimbursement for nonrecurring adoption expenses as described in COMAR 07.02.12.18.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Adoptive Parent Recruitment."> <paragraph num="A."> <text>The agency shall have a written plan for continuous recruitment of adoptive homes which includes:</text> <paragraph num="(1)"> <text>The categories of children to be served;</text> </paragraph> <paragraph num="(2)"> <text>Recruitment methods for adoptive homes;</text> </paragraph> <paragraph num="(3)"> <text>Recruitment resources;</text> </paragraph> <paragraph num="(4)"> <text>Time-related goals for applicant recruitment;</text> </paragraph> <paragraph num="(5)"> <text>Designated recruitment staff;</text> </paragraph> <paragraph num="(6)"> <text>Methods of disseminating information about:</text> <paragraph num="(a)"> <text>Individual children available for adoption, and</text> </paragraph> <paragraph num="(b)"> <text>All children available for adoption; and</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Funding to implement the recruitment plan.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An agency unable to recruit an adoptive home for a child within the agency's resources shall refer the child to MARE, other local and national adoption exchanges, and collaborating agencies until it obtains an appropriate placement for the child.</text> </paragraph> <paragraph num="C."> <text>The agency shall provide information to prospective adoptive parents about the:</text> <paragraph num="(1)"> <text>Adoption process and its approximate length;</text> </paragraph> <paragraph num="(2)"> <text>Agency's policies and practices;</text> </paragraph> <paragraph num="(3)"> <text>Legal procedures;</text> </paragraph> <paragraph num="(4)"> <text>Categories of children available;</text> </paragraph> <paragraph num="(5)"> <text>Fees and the availability of subsidies; and</text> </paragraph> <paragraph num="(6)"> <text>Right to appeal agency decisions.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Criteria for Consideration as an Adoptive Parent."> <paragraph num="A."> <text>The agency may not deny an individual's application to be an adoptive parent because:</text> <paragraph num="(1)"> <text>An individual:</text> <paragraph num="(a)"> <text>Is divorced;</text> </paragraph> <paragraph num="(b)"> <text>Is separated from a spouse;</text> </paragraph> <paragraph num="(c)"> <text>Is not married;</text> </paragraph> <paragraph num="(d)"> <text>Has other children in the family;</text> </paragraph> <paragraph num="(e)"> <text>Does not own a home; or</text> </paragraph> <paragraph num="(f)"> <text>Is unable to pay a reasonable fee for adoption services; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Of the applicant's or adoptive child's race, color, culture, national origin, sexual orientation, or ethnic heritage.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The agency shall deny an application if the agency determines that an individual's:</text> <paragraph num="(1)"> <text>Child support account is in substantial arrearage which may affect the applicant's ability to provide for an adopted child;</text> </paragraph> <paragraph num="(2)"> <text>Economic situation is insufficient to provide adequately for a child;</text> </paragraph> <paragraph num="(3)"> <text>Physical or mental health precludes the ability to parent a child;</text> </paragraph> <paragraph num="(4)"> <text>Age is younger than 18 years;</text> </paragraph> <paragraph num="(5)"> <text>Criminal background or record of child abuse or neglect precludes the possibility of being an adoptive parent;</text> </paragraph> <paragraph num="(6)"> <text>Adoption application or home study is active with another child placement agency;</text> </paragraph> <paragraph num="(7)"> <text>Previous home study by a child placement agency reveals the individual was denied for valid reasons;</text> </paragraph> <paragraph num="(8)"> <text>Status is that of:</text> <paragraph num="(a)"> <text>Member of the agency's governing board; or</text> </paragraph> <paragraph num="(b)"> <text>Adoption service employee of the agency;</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Living space is inadequate for an additional family member; or</text> </paragraph> <paragraph num="(10)"> <text>Application information is known by the applicant to be false.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Application for Adoptive Parent."> <paragraph num="A."> <text>Inquiry Process. An applicant shall complete an agency inquiry process before the agency offers an application form for a home study. The process shall be as follows:</text> <paragraph num="(1)"> <text>Appropriate agency staff conducts an inquiry interview which:</text> <paragraph num="(a)"> <text>Shall be:</text> <paragraph num="(i)"> <text>A face-to-face interaction, and</text> </paragraph> <paragraph num="(ii)"> <text>Documented in writing; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>May be with:</text> <paragraph num="(i)"> <text>One applicant, or</text> </paragraph> <paragraph num="(ii)"> <text>A group of applicants;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The agency and the potential applicant exchange sufficient information to enable both parties to determine whether to proceed;</text> </paragraph> <paragraph num="(3)"> <text>The agency documents that it has informed the potential applicant of its policies and procedures, including:</text> <paragraph num="(a)"> <text>Explanation of a waiting list;</text> </paragraph> <paragraph num="(b)"> <text>Criminal background check requirements;</text> </paragraph> <paragraph num="(c)"> <text>Child abuse and neglect clearances;</text> </paragraph> <paragraph num="(d)"> <text>Home study process;</text> </paragraph> <paragraph num="(e)"> <text>International adoption requirements;</text> </paragraph> <paragraph num="(f)"> <text>Legal considerations;</text> </paragraph> <paragraph num="(g)"> <text>Post-placement services;</text> </paragraph> <paragraph num="(h)"> <text>Available subsidies and other financial resources;</text> </paragraph> <paragraph num="(i)"> <text>Reimbursement policies and fee scales; and</text> </paragraph> <paragraph num="(j)"> <text>Requirements regarding applications or home studies in process or completed with other child placement agencies; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If both agency and potential applicant agree to proceed, the agency shall offer the individual an application form.</text> </paragraph> </paragraph> <paragraph num="B."> <text>General Application for Home Study or Reconsideration.</text> <paragraph num="(1)"> <text>A potential adoptive parent shall complete an application before the beginning of a home study or reconsideration.</text> </paragraph> <paragraph num="(2)"> <text>The agency's chief administrator or designee shall make the decision regarding the acceptance or denial of the applicant for home study or reconsideration status based on:</text> <paragraph num="(a)"> <text>The requirements of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Rules and policies of the agency; and</text> </paragraph> <paragraph num="(c)"> <text>Information obtained from the completed application.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the application is denied, within 10 days of the decision the chief administrator or designee shall inform the denied applicant in writing of the:</text> <paragraph num="(a)"> <text>Reason for the denial; and</text> </paragraph> <paragraph num="(b)"> <text>Agency's appeal process.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Reconsideration.</text> <paragraph num="(1)"> <text>The application shall include:</text> <paragraph num="(a)"> <text>Documentation of annual medical evaluations of the adoptive parent and all other individuals living in the home;</text> </paragraph> <paragraph num="(b)"> <text>Documentation of application for sanitation and fire inspections as described in §D(5) of this regulation if the adoptive parent:</text> <paragraph num="(i)"> <text>Moved to a new residence, or</text> </paragraph> <paragraph num="(ii)"> <text>Occupies a residence which was altered significantly during the previous year;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>State and federal criminal background checks for any additional individual 18 years old or older living in the household;</text> </paragraph> <paragraph num="(d)"> <text>If a couple, dated signatures by both individuals; and</text> </paragraph> <paragraph num="(e)"> <text>Local department protective service clearances for all adults living in the home.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the applicant has a child abuse or neglect investigation pending, the agency may not make a decision regarding the application until the investigation is completed.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Home Study Application.</text> <paragraph num="(1)"> <text>If a couple completes the application form, both individuals shall sign and date the application form.</text> </paragraph> <paragraph num="(2)"> <text>The applicant may request the adoption of a specific child, but the agency shall consider the child's best interest in selecting an applicant for a child.</text> </paragraph> <paragraph num="(3)"> <text>If the applicant has a child abuse or neglect investigation pending, the agency may not make a decision regarding the application until the investigation is completed.</text> </paragraph> <paragraph num="(4)"> <text>The applicant shall provide the names, phone numbers, and addresses of at least three individuals as references according to the following:</text> <paragraph num="(a)"> <text>Three reference letters shall be sent directly to the agency, of which:</text> <paragraph num="(i)"> <text>One of the references may be a relative, and</text> </paragraph> <paragraph num="(ii)"> <text>If the applicant has a child or children in the household attending school, one reference shall be a teacher, administrator, or counselor employed by a school which the child or children attend; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Of the three references, the agency shall document a face-to-face contact with at least one reference and phone contact with the two other references.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A completed home study application shall include:</text> <paragraph num="(a)"> <text>Financial statements with verification of income;</text> </paragraph> <paragraph num="(b)"> <text>Marriage or divorce verifications or both, as applicable;</text> </paragraph> <paragraph num="(c)"> <text>Applicant's plan to provide space in the home for the child;</text> </paragraph> <paragraph num="(d)"> <text>Reports of medical examinations for all individuals living in the applicant's home;</text> </paragraph> <paragraph num="(e)"> <text>Documentation of an application for a home sanitation inspection report by the local health department or a State- licensed sanitarian;</text> </paragraph> <paragraph num="(f)"> <text>Documentation of application for a signed local fire department document which is:</text> <paragraph num="(i)"> <text>A report of a home fire safety inspection, or</text> </paragraph> <paragraph num="(ii)"> <text>A statement indicating the local fire department will not complete the fire safety inspection;</text> </paragraph> </paragraph> <paragraph num="(g)"> <text>References as described in §D(4) of this regulation;</text> </paragraph> <paragraph num="(h)"> <text>If the home is equipped with a swimming pool or hot tub, houses a pet, or contains dangerous household items, documentation of adherence to the requirements of COMAR 07.05.02.10;</text> </paragraph> <paragraph num="(i)"> <text>Documentation of application for State and federal criminal background checks for all household members 18 years old or older;</text> </paragraph> <paragraph num="(j)"> <text>Verification of local department:</text> <paragraph num="(i)"> <text>Child abuse and neglect clearances for all household members 18 years old or older, and</text> </paragraph> <paragraph num="(ii)"> <text>Child support payment clearances on the applicant;</text> </paragraph> </paragraph> <paragraph num="(k)"> <text>Birth certificate verifications for the applicants and all the applicant's children;</text> </paragraph> <paragraph num="(l)"> <text>Documentation of an agency inquiry interview;</text> </paragraph> <paragraph num="(m)"> <text>If the applicant had contacts with other licensed adoption agencies, full disclosure and signed release for information from the identified agencies;</text> </paragraph> <paragraph num="(n)"> <text>If the applicant has a vehicle operator's license, a summary of the applicant's driving record from the State Motor Vehicle Administration; and</text> </paragraph> <paragraph num="(o)"> <text>A completed agency application form, signed and dated by the applicant, which includes:</text> <paragraph num="(i)"> <text>Social Security numbers,</text> </paragraph> <paragraph num="(ii)"> <text>Address, and</text> </paragraph> <paragraph num="(iii)"> <text>Home and work telephone numbers.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>The application shall be denied if:</text> <paragraph num="(a)"> <text>An applicant or adult household member:</text> <paragraph num="(i)"> <text>Refuses to consent to the local department child abuse, neglect, and child support clearances,</text> </paragraph> <paragraph num="(ii)"> <text>Refuses to consent to State and federal criminal background checks,</text> </paragraph> <paragraph num="(iii)"> <text>Has an indicated child abuse or neglect finding, or</text> </paragraph> <paragraph num="(iv)"> <text>Refuses to consent to the State Motor Vehicle Administration clearance;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>A review of child support information reveals substantial child support payment arrearages which may interfere with the applicant's ability to be an effective adoptive parent;</text> </paragraph> <paragraph num="(c)"> <text>A criminal background check reveals that an applicant has a felony conviction for:</text> <paragraph num="(i)"> <text>Child abuse or neglect, spousal abuse, a crime against children, rape, sexual assault, or homicide, or</text> </paragraph> <paragraph num="(ii)"> <text>Physical assault, battery, or a drug-related offense in the 5 years preceding the date of the adoption application date; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The agency determines that any information obtained through the application process warrants denial.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Home Study."> <paragraph num="A."> <text>The home study is an educational and evaluative process which takes place between the applicant and the agency and is designed to assess the applicant's ability to:</text> <paragraph num="(1)"> <text>Understand the unique issues and challenges of adoptive parenting; and</text> </paragraph> <paragraph num="(2)"> <text>Meet the needs of an adopted child.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The agency child placement worker shall initiate a home study after:</text> <paragraph num="(1)"> <text>Receipt of the completed application; and</text> </paragraph> <paragraph num="(2)"> <text>Approval by the agency's chief administrator or designee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Home Study Process.</text> <paragraph num="(1)"> <text>The agency's child placement worker, in consultation with the child placement worker's supervisor, shall conduct, write, sign, and date the home study.</text> </paragraph> <paragraph num="(2)"> <text>The home study shall consist of:</text> <paragraph num="(a)"> <text>At least two interviews with the applicant, both individually and together when two individuals apply together, with at least one of the interviews conducted in the applicant's home; and</text> </paragraph> <paragraph num="(b)"> <text>Additional individually conducted interviews with each:</text> <paragraph num="(i)"> <text>Child 10 years old or older who lives in the home; and</text> </paragraph> <paragraph num="(ii)"> <text>Adult member of the household.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>The agency may use informational or orientation meetings or training sessions to complete the home study process.</text> </paragraph> <paragraph num="(4)"> <text>The agency shall complete the home study within 90 days of receipt of the completed, signed application unless the applicant consented in writing for the agency to extend the completion date no longer than 150 days.</text> </paragraph> <paragraph num="(5)"> <text>If the agency is unable to complete the home study before the agreed-upon time limit, the agency shall inform the Administration and the applicant in writing of the:</text> <paragraph num="(a)"> <text>Reason the agency is unable to complete the home study;</text> </paragraph> <paragraph num="(b)"> <text>Opportunity for the applicant to reapply;</text> </paragraph> <paragraph num="(c)"> <text>Explanation of any additional required fees from the applicant; and</text> </paragraph> <paragraph num="(d)"> <text>Fee reimbursement to the applicant, if applicable.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The home study record shall:</text> <paragraph num="(1)"> <text>Be written by the child placement worker;</text> </paragraph> <paragraph num="(2)"> <text>Include the child placement worker's professional judgments based on:</text> <paragraph num="(a)"> <text>Observed behavior of the applicant;</text> </paragraph> <paragraph num="(b)"> <text>Statements of the applicant; and</text> </paragraph> <paragraph num="(c)"> <text>Data gathered from application material;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Include documentation of the following:</text> <paragraph num="(a)"> <text>All items described in Regulation .09B of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>The following completed documentation:</text> <paragraph num="(i)"> <text>Verified State and federal criminal background check;</text> </paragraph> <paragraph num="(ii)"> <text>Verified report of sanitation inspection by the local health department or a State-licensed sanitarian; and</text> </paragraph> <paragraph num="(iii)"> <text>Verified local fire department report or statement;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Mental health reports and clearances if indicated; and</text> </paragraph> <paragraph num="(d)"> <text>Dates and location of contacts by the agency child placement worker with the applicant;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Include the following topics which the child placement worker discussed with the applicant:</text> <paragraph num="(a)"> <text>The applicant's motivation to adopt;</text> </paragraph> <paragraph num="(b)"> <text>The applicant's feelings about:</text> <paragraph num="(i)"> <text>Childhood years,</text> </paragraph> <paragraph num="(ii)"> <text>Parental relationships,</text> </paragraph> <paragraph num="(iii)"> <text>Sibling relationships,</text> </paragraph> <paragraph num="(iv)"> <text>Social relationships, and</text> </paragraph> <paragraph num="(v)"> <text>If applicable, marital and in-law relationships, former marriages, children, and child support obligations;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The applicant's reaction to life-changing experiences, and ability to cope with change;</text> </paragraph> <paragraph num="(d)"> <text>The applicant's reaction to emotional stress;</text> </paragraph> <paragraph num="(e)"> <text>The impact of infertility on the applicant, if appropriate;</text> </paragraph> <paragraph num="(f)"> <text>The applicant's special interests and activities, including domesticated pets and use of firearms for sporting purposes;</text> </paragraph> <paragraph num="(g)"> <text>The impact of the applicant's religion or life philosophy on the applicant and adopted children;</text> </paragraph> <paragraph num="(h)"> <text>The applicant's employment and financial circumstances;</text> </paragraph> <paragraph num="(i)"> <text>The applicant's formal educational experiences;</text> </paragraph> <paragraph num="(j)"> <text>The applicant's knowledge of and experience in parenting;</text> </paragraph> <paragraph num="(k)"> <text>The applicant's attitudes toward:</text> <paragraph num="(i)"> <text>Children,</text> </paragraph> <paragraph num="(ii)"> <text>Discipline,</text> </paragraph> <paragraph num="(iii)"> <text>Child rearing, and</text> </paragraph> <paragraph num="(iv)"> <text>Changed interpersonal dynamics resulting from the adoption;</text> </paragraph> </paragraph> <paragraph num="(l)"> <text>The applicant's attitudes toward adoption, including:</text> <paragraph num="(i)"> <text>Expectations of a child,</text> </paragraph> <paragraph num="(ii)"> <text>Dealing with a child already in the household regarding adoption,</text> </paragraph> <paragraph num="(iii)"> <text>The search for a child,</text> </paragraph> <paragraph num="(iv)"> <text>The possibility of the adoptee's future need to search for the birth parents,</text> </paragraph> <paragraph num="(v)"> <text>The possibility of dealing with the adopted child's parent,</text> </paragraph> <paragraph num="(vi)"> <text>The potential impact of adoption search services, and</text> </paragraph> <paragraph num="(vii)"> <text>The impact on the child's physical and mental health if the child was deprived, abused, or neglected before adoption;</text> </paragraph> </paragraph> <paragraph num="(m)"> <text>The legal designation of an identified adult to assume responsibility for the care and custody of the child in case of the death or incapacitation of the adoptive parent;</text> </paragraph> <paragraph num="(n)"> <text>The type of child the applicant could adopt, including a child's:</text> <paragraph num="(i)"> <text>Age range,</text> </paragraph> <paragraph num="(ii)"> <text>Special needs,</text> </paragraph> <paragraph num="(iii)"> <text>General background, and</text> </paragraph> <paragraph num="(iv)"> <text>Race, national origin, or both;</text> </paragraph> </paragraph> <paragraph num="(o)"> <text>The potential availability of financial resources, including:</text> <paragraph num="(i)"> <text>State subsidy,</text> </paragraph> <paragraph num="(ii)"> <text>State reimbursement for nonrecurring adoption expenses, and</text> </paragraph> <paragraph num="(iii)"> <text>Any agency or other private funding; and</text> </paragraph> </paragraph> <paragraph num="(p)"> <text>The home and community, including:</text> <paragraph num="(i)"> <text>Physical environment of the home;</text> </paragraph> <paragraph num="(ii)"> <text>Child care plans if needed; and</text> </paragraph> <paragraph num="(iii)"> <text>Attitudes of relatives, friends, and neighbors toward adoption.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Approval or Denial of Applicant."> <paragraph num="A."> <text>If a child abuse or neglect investigation is pending on the applicant, the agency may not make a decision to approve or deny an applicant until the investigation is completed.</text> </paragraph> <paragraph num="B."> <text>After the agency child placement worker completes a home study, the agency's chief administrator or designee shall make the final decision to approve or deny the applicant for adoption based on:</text> <paragraph num="(1)"> <text>Regulations .08—.10 of this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>The agency's rules and policies.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Approved Applicant. If the agency approves the applicant:</text> <paragraph num="(1)"> <text>The agency child placement worker shall, within 5 days of the decision, send a written confirmation explaining the:</text> <paragraph num="(a)"> <text>Time frame for finalizing an adoption; and</text> </paragraph> <paragraph num="(b)"> <text>Opportunity to be registered with MARE and other regional, national, or international exchanges; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the agency has no child available for an approved applicant within 60 days of the approval for a domestic adoption, the agency shall offer the applicant an opportunity to register with MARE and other regional and national exchanges.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Denied Applicant. If the agency decision is to deny the applicant, the agency child placement worker shall offer to meet with the denied applicant within 10 days of the decision, and:</text> <paragraph num="(1)"> <text>If the applicant agrees to a meeting:</text> <paragraph num="(a)"> <text>Explain the reason for the denial including State regulation citations, agency rules, and policy citations,</text> </paragraph> <paragraph num="(b)"> <text>Explain the agency's appeal procedure; and</text> </paragraph> <paragraph num="(c)"> <text>Within 5 days after the meeting with the denied applicant, send a written explanation of the topics listed in §D(1)(a) and (b) of this regulation; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the applicant does not agree to a meeting, within 10 days of the decision send a written statement to the denied applicant which explains the:</text> <paragraph num="(a)"> <text>Reason for the denial, including State regulation citations, agency rules, and policy citations, and</text> </paragraph> <paragraph num="(b)"> <text>Agency appeal process.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Reconsideration."> <paragraph num="A."> <text>Within 30 days after a completed application for reconsideration, in accordance with Regulation .10B and C of this chapter, the agency child placement worker shall complete a reconsideration of the adoptive parent:</text> <paragraph num="(1)"> <text>When a significant change in the circumstances of the adoptive parent occurs;</text> </paragraph> <paragraph num="(2)"> <text>When the adoptive parent adopted a child through the agency and wishes to adopt another child through the agency within 3 years of the previous child's adoption; or</text> </paragraph> <paragraph num="(3)"> <text>At least annually until case termination or selection of a child for adoption.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A reconsideration may not take place:</text> <paragraph num="(1)"> <text>If the adoptive parent is actively working with another adoption agency; or</text> </paragraph> <paragraph num="(2)"> <text>The adoptive parent has not finalized an already pending adoption unless the adoptive parent is in the process of adopting a sibling group, in which case only the sibling group shall be considered.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Content of Reconsideration. The agency's reconsideration of the adoptive parent:</text> <paragraph num="(1)"> <text>Shall include at least one interview with the adoptive parent in the home;</text> </paragraph> <paragraph num="(2)"> <text>Shall include an exploration of the adoptive parent's continued interest in adopting a child;</text> </paragraph> <paragraph num="(3)"> <text>Shall include a separate interview with all adults living in the home in addition to adoptive parent;</text> </paragraph> <paragraph num="(4)"> <text>Shall include a separate interview with all children in the home who are 10 years old or older;</text> </paragraph> <paragraph num="(5)"> <text>Shall include an exploration of the changed situation of the adoptive parent since the last agency interview;</text> </paragraph> <paragraph num="(6)"> <text>Shall include completed fire and sanitation inspections if required by the application in accordance with Regulation .10C of this chapter;</text> </paragraph> <paragraph num="(7)"> <text>May include a reevaluation with the adoptive parent of a willingness to be more flexible in considering children who need a home;</text> </paragraph> <paragraph num="(8)"> <text>May include an update in MARE; and</text> </paragraph> <paragraph num="(9)"> <text>May include other requirements which the agency or the Administration deem appropriate.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Preadoptive Foster Care."> <paragraph num="A."> <text>The agency shall take action to obtain guardianship within 6 months from the date of a child's placement in preadoptive foster care.</text> </paragraph> <paragraph num="B."> <text>The agency child placement worker shall reevaluate a child in preadoptive foster care:</text> <paragraph num="(1)"> <text>When the birth parent decides to plan for the child's adoption;</text> </paragraph> <paragraph num="(2)"> <text>After 60 days from the date of initial preadoptive home placement;</text> </paragraph> <paragraph num="(3)"> <text>At least every 60 days thereafter for 6 months from the date of initial preadoptive home placement;</text> </paragraph> <paragraph num="(4)"> <text>Every 6 months after the first 6 months of preadoptive foster care with documentation as to why the child is not yet placed for adoption; and</text> </paragraph> <paragraph num="(5)"> <text>When any significant change occurs to affect planning for the child.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A reevaluation of a child in preadoptive foster care shall include:</text> <paragraph num="(1)"> <text>A review of the case plan goals;</text> </paragraph> <paragraph num="(2)"> <text>An assessment of progress in achieving the goals;</text> </paragraph> <paragraph num="(3)"> <text>Future action to implement the appropriate case plans for the child; and</text> </paragraph> <paragraph num="(4)"> <text>An update of MARE or any other exchange registrations.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Placement for Adoption."> <paragraph num="A."> <text>The agency shall select an adoptive parent for a child who meets the child's needs.</text> </paragraph> <paragraph num="B."> <text>Religious Considerations. When placing a child, the agency:</text> <paragraph num="(1)"> <text>May not, because of religious considerations, cause undue delay in the placement of a child;</text> </paragraph> <paragraph num="(2)"> <text>Shall, when possible, give preference in the placement of a child to individuals of the same religious belief as that of the child or the child's birth parent, unless the birth parent waives this provision or indicates a different choice; or</text> </paragraph> <paragraph num="(3)"> <text>May recommend placement without regard for religious factors if the agency determines that a child does not have sufficient religious background, training, or beliefs to be a factor in the adoption.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Racial and Cultural Considerations.</text> <paragraph num="(1)"> <text>The agency shall screen a potential adoptive parent on attitudes concerning race, acceptance of racial and cultural differences, and ability and willingness to provide support and maximum socialization opportunities for the child.</text> </paragraph> <paragraph num="(2)"> <text>The agency may not delay or deny the placement of a child for adoption on the basis of the prospective adoptive parent's or child's race, color, sexual orientation, or national origin.</text> </paragraph> <paragraph num="(3)"> <text>For a Native American child, the agency shall give preference to adoptive placement as set forth in the federal Indian Child Welfare Act, 25 U.S.C §1915.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Eligibility for Benefits. When an adoptive child is eligible for benefits, such as Social Security, Veterans, SSI, or tribal rights, the agency shall:</text> <paragraph num="(1)"> <text>Inform the adoptive parent of the child's eligibility;</text> </paragraph> <paragraph num="(2)"> <text>Provide the child's claim number; and</text> </paragraph> <paragraph num="(3)"> <text>Encourage the parent to apply for the child.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Medical Information.</text> <paragraph num="(1)"> <text>When possible, the agency shall document that it makes available to the adoptive parent a complete medical history of the child and the birth parents which may not contain information revealing the original identity of the child and the birth parents.</text> </paragraph> <paragraph num="(2)"> <text>The agency shall retain the medical records indefinitely as part of the child's files and make them available, when requested, for the adoptive parent, the adult adoptee, or the adoptee's offspring.</text> </paragraph> <paragraph num="(3)"> <text>The agency shall update the medical history when verified new information is obtained from adoptees, adoptee's relatives, or other sources.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Identification of Responsible Adult. Before finalization of the adoption, the agency child placement worker shall counsel the adoptive parent regarding:</text> <paragraph num="(1)"> <text>The importance of identifying a responsible adult to care for the child in case of the parent's death or incapacitation; and</text> </paragraph> <paragraph num="(2)"> <text>If indicated, executing a legal document that confirms the identification.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Consideration of Certified Foster Parents as Adoptive Parents. After the agency rules out a child's return home with parents and placement with relatives, the agency shall consider the child's certified foster parents as prospective adoptive parents if the child lived with the certified foster parents for at least 1 continuous year before the permanency plan of adoption was developed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Post-Placement Services."> <paragraph num="A."> <text>The agency shall provide post-placement services to all children and adoptive parents before an adoption is finalized.</text> </paragraph> <paragraph num="B."> <text>Home Visits.</text> <paragraph num="(1)"> <text>The agency child placement worker shall visit the adoptive parent at least three times and as needed during the first 6 months following placement.</text> </paragraph> <paragraph num="(2)"> <text>The child placement worker shall use the observations during the visits in determining the frequency of visits needed to ascertain the adopting parent's readiness to finalize the adoption.</text> </paragraph> <paragraph num="(3)"> <text>The child shall be included in the home visits according to the child's age and capability.</text> </paragraph> <paragraph num="(4)"> <text>Child Abuse and Neglect.</text> <paragraph num="(a)"> <text>Within 1 hour of a home visit, the agency child placement worker shall report any suspicion of child abuse or neglect by the adoptive parent or other individual living in the home to the local department, the Administration, and the agency's chief administrator.</text> </paragraph> <paragraph num="(b)"> <text>The agency's chief administrator or designee shall:</text> <paragraph num="(i)"> <text>Within 48 hours of the report's receipt, decide if the child should be removed from the home; and</text> </paragraph> <paragraph num="(ii)"> <text>If the adoptive parent is indicated, implement the child's immediate removal from the home.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Agency's Post-Placement Responsibilities. The agency shall:</text> <paragraph num="(1)"> <text>Provide evaluative, supportive, and educational services for the adoptive parents emphasizing the unique nature of adoption and its continuing impact on the parent-child relationship;</text> </paragraph> <paragraph num="(2)"> <text>Place special emphasis on the integrity and continuity of the child's heritage and genetic histories;</text> </paragraph> <paragraph num="(3)"> <text>Assure that all complaints of child abuse or neglect are reported immediately to the local department and the Administration;</text> </paragraph> <paragraph num="(4)"> <text>Develop and use a written instrument to assess the child's safety in the adoptive home;</text> </paragraph> <paragraph num="(5)"> <text>Remove a child before legal adoption if:</text> <paragraph num="(a)"> <text>In the opinion of the agency, conditions in the home impair the child's security and jeopardize the physical or emotional development of the child,</text> </paragraph> <paragraph num="(b)"> <text>The adoptive parent or an adult living in the home has violated an agency rule or policy and has jeopardized the physical or emotional development of the child, or</text> </paragraph> <paragraph num="(c)"> <text>A local department has investigated either child abuse or child neglect and delivered a finding of “indicated” on the adoptive parent or an adult living in the home; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>If indicated, inform the adoptive parent in a face-to-face interview and subsequent written correspondence of the:</text> <paragraph num="(a)"> <text>Reasons for the removal of the child, and</text> </paragraph> <paragraph num="(b)"> <text>Adoptive parent's rights and process to appeal an agency decision to remove the child.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Termination of Continuing Services. The agency shall terminate services to the adoptive parent when:</text> <paragraph num="(1)"> <text>The adoption decree is final unless the agency and adoptive parent agree that services will continue beyond the final adoption decree; or</text> </paragraph> <paragraph num="(2)"> <text>When a child is removed from an adoptive home.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Post-Adoption Services."> <paragraph num="A."> <text>Adoptive Parent. After an adoption is finalized, the agency shall extend the following services:</text> <paragraph num="(1)"> <text>Counseling or information and referral services when requested by the adoptive parent; and</text> </paragraph> <paragraph num="(2)"> <text>Provision to the adoptive family of any additionally acquired medical, social, psychological, and genetic history of the minor adoptee.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Adoptee's Birth Parent. The agency shall extend service to the adoptee's birth parent by:</text> <paragraph num="(1)"> <text>Providing the birth parent the opportunity to:</text> <paragraph num="(a)"> <text>Update agency records with appropriate birth family history, and</text> </paragraph> <paragraph num="(b)"> <text>Release the agency from the confidentiality requirement relating to identifying information requested at some future date by the adult adoptee;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Accepting from the birth parent medical information critical to the adoptee's growth and development, and assuring the communication of the information to the adoptive family or the adult adoptee, as appropriate; and</text> </paragraph> <paragraph num="(3)"> <text>Facilitating search services with the adult adoptee when the birth parent and adult adoptee have voluntarily consented in accordance with COMAR 07.02.12.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Adult Adoptee. At the request of the adult adoptee, the agency shall extend the following services:</text> <paragraph num="(1)"> <text>Initial interview;</text> </paragraph> <paragraph num="(2)"> <text>Information and referral as needed;</text> </paragraph> <paragraph num="(3)"> <text>Provision of full non-identifying information in records available to the agency;</text> </paragraph> <paragraph num="(4)"> <text>Sharing confidential information if the birth parent gives consent;</text> </paragraph> <paragraph num="(5)"> <text>Facilitating search services with birth relatives when all appropriate parties have voluntarily consented in accordance with the provisions of COMAR 07.02.12; and</text> </paragraph> <paragraph num="(6)"> <text>Accepting from the adult adoptee medical information which may be critical to the birth parent and assuring as much as possible the communication of this information to the birth parent.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="International Adoption."> <paragraph num="A."> <text>If approved by the Administration, the agency may provide services related to an international adoption.</text> </paragraph> <paragraph num="B."> <text>To facilitate placement of a child from a foreign country, the agency shall cooperate with the international agency, whether based in the United States or in the child's country of origin.</text> </paragraph> <paragraph num="C."> <text>Services to legally free the child for adoption may be conducted in the child's country of origin, in accordance with the country's laws, policies, and regulations.</text> </paragraph> <paragraph num="D."> <text>Agency services provided to individuals requesting assistance with an international adoption shall include the following:</text> <paragraph num="(1)"> <text>Consultation with the adoptive parent, either individually or in a group, to:</text> <paragraph num="(a)"> <text>Discuss compliance with United States Immigration and Naturalization Service requirements;</text> </paragraph> <paragraph num="(b)"> <text>Inform about the current international adoption situation;</text> </paragraph> <paragraph num="(c)"> <text>Provide all available information regarding the child's:</text> <paragraph num="(i)"> <text>Physical attributes;</text> </paragraph> <paragraph num="(ii)"> <text>Health;</text> </paragraph> <paragraph num="(iii)"> <text>Current living conditions;</text> </paragraph> <paragraph num="(iv)"> <text>Emotional health;</text> </paragraph> <paragraph num="(v)"> <text>Birth date;</text> </paragraph> <paragraph num="(vi)"> <text>Sex;</text> </paragraph> <paragraph num="(vii)"> <text>Birth parents; and</text> </paragraph> <paragraph num="(viii)"> <text>Current caretakers;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Photographs, videotapes, or other media representations of the child;</text> </paragraph> <paragraph num="(3)"> <text>Information about physical and emotional traumas experienced by the child;</text> </paragraph> <paragraph num="(4)"> <text>Reasons the child is available for adoption; and</text> </paragraph> <paragraph num="(5)"> <text>A home study that shall include:</text> <paragraph num="(a)"> <text>The requirements of Regulation .11 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Exploration of the adoptive parent's feelings about:</text> <paragraph num="(i)"> <text>Motivation for international adoption; and</text> </paragraph> <paragraph num="(ii)"> <text>Plans for dealing with the child's transition to a new culture;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Exploration of the appropriate cultural support systems existing within the State; and</text> </paragraph> <paragraph num="(d)"> <text>Exploration and documentation of the adoptive parent's attitude regarding the foreign country's legal and social expectations and planned efforts to preserve and protect the child and the child's heritage regarding:</text> <paragraph num="(i)"> <text>Religion or life philosophy;</text> </paragraph> <paragraph num="(ii)"> <text>Lifestyle;</text> </paragraph> <paragraph num="(iii)"> <text>Sexual orientation;</text> </paragraph> <paragraph num="(iv)"> <text>Post-placement visitation; and</text> </paragraph> <paragraph num="(v)"> <text>Other considerations unique to the foreign country;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>Written instructions specific to the foreign country involved; and</text> </paragraph> <paragraph num="(7)"> <text>While an adoptive parent is in a foreign country to adopt a child, the support, information, and consultation requested by the adoptive parent through phone or other communication.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Provisional Child Placement. To introduce a child living in a foreign country to a potential adoptive parent, the agency may provide a provisional placement service in Maryland for a child in a foreign country:</text> <paragraph num="(1)"> <text>Who is 6 years old or older;</text> </paragraph> <paragraph num="(2)"> <text>Whose country of origin has freed the child for adoption;</text> </paragraph> <paragraph num="(3)"> <text>Whose visa allows the child to stay in the United States for at least 30 days;</text> </paragraph> <paragraph num="(4)"> <text>Who is placed provisionally no longer than 120 days; and</text> </paragraph> <paragraph num="(5)"> <text>Who is placed with an individual who:</text> <paragraph num="(a)"> <text>Initially contacted the agency;</text> </paragraph> <paragraph num="(b)"> <text>Successfully completed:</text> <paragraph num="(i)"> <text>An application interview with the agency child placement worker in the applicant's home,</text> </paragraph> <paragraph num="(ii)"> <text>A State and federal criminal background check for all adults living in the home,</text> </paragraph> <paragraph num="(iii)"> <text>A local department protective services clearance for all adults living in the home, and</text> </paragraph> <paragraph num="(iv)"> <text>Medical examinations for all adults living in the home;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If indicated, provided copies of any required licenses or permits for pets or firearms kept in the home; and</text> </paragraph> <paragraph num="(d)"> <text>Was approved for provisional placement by the agency's chief administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Final Adoption in Country of Origin. If finalization of the adoption occurs in the child's country of origin before the child's arrival in the United States, the agency shall:</text> <paragraph num="(1)"> <text>Document its offer to the adoptive parent of three post-placement follow-up visits to the adoptive parent's home in a 6-month period;</text> </paragraph> <paragraph num="(2)"> <text>Encourage the adoptive parent to readopt the child in Maryland;</text> </paragraph> <paragraph num="(3)"> <text>Make a reasonable effort to assure that the adoptive parent meets the expectations of the foreign country in which the child was adopted;</text> </paragraph> <paragraph num="(4)"> <text>Honor all reasonable requests for reports or other documentation by the child service agencies of the foreign country in which the adoption took place; and</text> </paragraph> <paragraph num="(5)"> <text>Encourage adoptive parents to follow the foreign country's requirements for post-placement visits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Requirements for Open Adoption Placements."> <paragraph num="A."> <text>A child may be considered for open adoption when:</text> <paragraph num="(1)"> <text>Family reunification efforts are unsuccessful and adoption is the permanent plan;</text> </paragraph> <paragraph num="(2)"> <text>The child's age and level of contact with, or commitment to, the parent make it emotionally difficult for the child to sever all ties with the parent; or</text> </paragraph> <paragraph num="(3)"> <text>A prospective adoptive parent can show, through the home study process, that the prospective adoptive parent:</text> <paragraph num="(a)"> <text>Is willing and able to allow and encourage contact of the child with the parent,</text> </paragraph> <paragraph num="(b)"> <text>Understands the child's dual needs for a permanent home and contact with the parent, and</text> </paragraph> <paragraph num="(c)"> <text>Can anticipate feeling secure in the role as the child's adoptive parent while also facilitating contact with the parent.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>In an open adoption, the agency child placement worker shall:</text> <paragraph num="(1)"> <text>Document that the adoptive parent, parent, and the child, when age appropriate, were told the legal, emotional, and social ramifications of open adoption;</text> </paragraph> <paragraph num="(2)"> <text>Document before placement of the child, the:</text> <paragraph num="(a)"> <text>Visiting plan,</text> </paragraph> <paragraph num="(b)"> <text>Level of contact, and</text> </paragraph> <paragraph num="(c)"> <text>Expectations of adoptive parent and parent about their roles;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Document discussions with the adoptive parent and parent regarding the importance of pre-placement visits with:</text> <paragraph num="(a)"> <text>The child by the adoptive parent, and</text> </paragraph> <paragraph num="(b)"> <text>The adoptive parent by the parent;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Extend post-placement services to the child, adoptive parent, and parent;</text> </paragraph> <paragraph num="(5)"> <text>Be available for counseling on issues relating to the open adoption;</text> </paragraph> <paragraph num="(6)"> <text>Complete and retain records related to the child, adoptive parent, and parent as required in this chapter; and</text> </paragraph> <paragraph num="(7)"> <text>Except for any requirement regarding non-identification, assure that the child, adoptive parent, and parent receive the same services and protections offered under this chapter and COMAR 07.05.01.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Records."> <paragraph num="A."> <text>All records on birth and adoptive parents and adopted children shall be maintained indefinitely in accordance with COMAR 07.05.01.11.</text> </paragraph> <paragraph num="B."> <text>All records shall include information described in Regulations .04C, .05G, and .11D of this chapter.</text> </paragraph> <paragraph num="C."> <text>The agency shall maintain for at least 5 years a statistical summary which includes the annual number of:</text> <paragraph num="(1)"> <text>Children served by age and sex;</text> </paragraph> <paragraph num="(2)"> <text>Finalized adoptions;</text> </paragraph> <paragraph num="(3)"> <text>Completed home studies;</text> </paragraph> <paragraph num="(4)"> <text>Applications for home studies;</text> </paragraph> <paragraph num="(5)"> <text>Applications denied; and</text> </paragraph> <paragraph num="(6)"> <text>Home studies resulting in denials for adoption.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The confidentiality of all information shall be strictly safeguarded according to COMAR 07.01.02 and 07.01.07.</text> </paragraph> <paragraph num="E."> <text>The agency and approved adoptive parents shall protect confidential information regarding the adoptive children, their parents, and guardians.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Appeals."> <paragraph num="A."> <text>The agency shall have a written appeal process for adoption applicants, approved adoptive parents, and any other individuals who believe they are aggrieved as a result of agency actions.</text> </paragraph> <paragraph num="B."> <text>An individual aggrieved by a decision of the agency or the Administration may:</text> <paragraph num="(1)"> <text>First exhaust the appeal process within the agency; and</text> </paragraph> <paragraph num="(2)"> <text>If the grievance is not addressed to the satisfaction of the aggrieved party through the agency process, request a fair hearing as set forth in COMAR 07.01.04.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-101, 5-301—5-414, 5-3A-01 et seq., 5-4A-01 et seq.,5-4B-01 et seq., 5-524, and 5-525, Annotated Code of Maryland. Agency Note ; Federal Regulatory Reference: 42 U.S.C. §670 et seq.; 45 CFR 1355</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 12, 2001 (27:26 Md. R. 2357)</annotation> </annotations> </chapter> <chapter num="04" heading="Private Independent Living Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of the private independent living program is to prepare and assist individuals 16 through 20 years old to make the transition from foster care to living as independent citizens.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Apprentice employment” means employment approved by the agency at the entry level which prepares youth for more responsible employment through education, training and mentoring.</text> </paragraph> <paragraph num="(2)"> <text>“Employment” means work approved by the agency for which payment is received.</text> </paragraph> <paragraph num="(3)"> <text>“Monitoring site visit” means an agency staff person:</text> <paragraph num="(a)"> <text>Conducts a face-to-face interview with the resident and inspects the resident's apartment; or</text> </paragraph> <paragraph num="(b)"> <text>Inspects only the resident's apartment if the resident is on agency-approved leave.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Private career school” means an educational program that trains individuals for specific occupations and is approved by the Maryland Higher Education Commission.</text> </paragraph> <paragraph num="(5)"> <text>“Private independent living program” means a program that provides services and supervision for children who live in their own apartment that meets the requirements of this chapter.</text> </paragraph> <paragraph num="(6)"> <text>“Referring organization” means a State agency or other authorized organization that refers residents for placement in a licensed independent living program.</text> </paragraph> <paragraph num="(7)"> <text>“Resident” means an individual 16 through 20 years old who is admitted to a private independent living program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Regulatory Requirements."> <paragraph num="A."> <text>To provide a private independent living program, the agency shall:</text> <paragraph num="(1)"> <text>Have a child placement agency license issued by the Administration in accordance with COMAR 07.05.01;</text> </paragraph> <paragraph num="(2)"> <text>Include at least one resident in the program on the governing board or on an advisory board in a voting or advisory capacity; and</text> </paragraph> <paragraph num="(3)"> <text>Have a written service plan for the provision of independent living services based on the requirements of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The agency shall maintain written private independent living program requirements which include:</text> <paragraph num="(1)"> <text>A description and schedule of planned resident activities for each calendar year;</text> </paragraph> <paragraph num="(2)"> <text>A written evaluation of the private independent living program by residents at least every 90 days;</text> </paragraph> <paragraph num="(3)"> <text>Documentation that all educational programs used by residents are accredited or approved;</text> </paragraph> <paragraph num="(4)"> <text>Documentation that the agency approves all resident-used employment;</text> </paragraph> <paragraph num="(5)"> <text>Documentation that all private career schools attended by private independent living program residents are approved by the Maryland Higher Education Commission;</text> </paragraph> <paragraph num="(6)"> <text>Documentation that rules are applied equally to and shared with all residents; and</text> </paragraph> <paragraph num="(7)"> <text>Written rules which apply to:</text> <paragraph num="(a)"> <text>Apartment leasing requirements;</text> </paragraph> <paragraph num="(b)"> <text>Personal hygiene;</text> </paragraph> <paragraph num="(c)"> <text>Criminal activity;</text> </paragraph> <paragraph num="(d)"> <text>Participation in:</text> <paragraph num="(i)"> <text>An educational program;</text> </paragraph> <paragraph num="(ii)"> <text>A training program;</text> </paragraph> <paragraph num="(iii)"> <text>An apprentice employment program;</text> </paragraph> <paragraph num="(iv)"> <text>Other employment; or</text> </paragraph> <paragraph num="(v)"> <text>A combination of the above activities;</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Sexual promiscuity;</text> </paragraph> <paragraph num="(f)"> <text>Absence without approval incidents;</text> </paragraph> <paragraph num="(g)"> <text>Agency supervision and monitoring;</text> </paragraph> <paragraph num="(h)"> <text>Alcohol use;</text> </paragraph> <paragraph num="(i)"> <text>Apartment maintenance;</text> </paragraph> <paragraph num="(j)"> <text>Appropriate substitute child care provision for residents with infants;</text> </paragraph> <paragraph num="(k)"> <text>Drug use;</text> </paragraph> <paragraph num="(l)"> <text>Interpersonal relationships; and</text> </paragraph> <paragraph num="(m)"> <text>Expectations of residents' behavior toward agency staff.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Admission."> <paragraph num="A."> <text>The private independent living program administration shall establish written admission requirements which:</text> <paragraph num="(1)"> <text>Identify the residents to be served;</text> </paragraph> <paragraph num="(2)"> <text>Identify the staff person or persons designated to make recommendations and decisions regarding admission to the private independent living program;</text> </paragraph> <paragraph num="(3)"> <text>Document the potential resident's legal custody status;</text> </paragraph> <paragraph num="(4)"> <text>Document the agency's sharing of policies and rules with the potential resident;</text> </paragraph> <paragraph num="(5)"> <text>Require that a potential resident:</text> <paragraph num="(a)"> <text>Is 16 through 20 years old;</text> </paragraph> <paragraph num="(b)"> <text>Understands the private independent living program goals;</text> </paragraph> <paragraph num="(c)"> <text>Agrees to the goals of the private independent living program;</text> </paragraph> <paragraph num="(d)"> <text>Exhibits a readiness to live in a minimally supervised independent living setting; and</text> </paragraph> <paragraph num="(e)"> <text>Has an Intelligence Quotient (IQ) of 65 or above; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Require that, if the potential resident is in the custody of a local department, the Department of Juvenile Services, or another referring organization, the agency may not accept the resident for placement if it does not have on file and available to the resident the following documents:</text> <paragraph num="(a)"> <text>Medical passport and history or other current medical information;</text> </paragraph> <paragraph num="(b)"> <text>Educational history;</text> </paragraph> <paragraph num="(c)"> <text>Psychosocial history;</text> </paragraph> <paragraph num="(d)"> <text>If appropriate, psychiatric or psychological evaluations;</text> </paragraph> <paragraph num="(e)"> <text>Documentation of birth; and</text> </paragraph> <paragraph num="(f)"> <text>Social Security number.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The agency child placement worker shall:</text> <paragraph num="(1)"> <text>Prior to admission:</text> <paragraph num="(a)"> <text>Complete a written agency preplacement assessment based on:</text> <paragraph num="(i)"> <text>At least one face-to-face interview with a potential resident;</text> </paragraph> <paragraph num="(ii)"> <text>Interviews with representatives from the referring organization;</text> </paragraph> <paragraph num="(iii)"> <text>Written documentation provided by the referring organization; and</text> </paragraph> <paragraph num="(iv)"> <text>Matching of the potential resident with the agency's provider profile or other referring organization material; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Recommend in writing, admission or rejection based on an evaluation of the potential resident's:</text> <paragraph num="(i)"> <text>Social skills;</text> </paragraph> <paragraph num="(ii)"> <text>Ability to understand the benefits of living alone;</text> </paragraph> <paragraph num="(iii)"> <text>Educational status;</text> </paragraph> <paragraph num="(iv)"> <text>Ability to maintain a clean and orderly living environment; and</text> </paragraph> <paragraph num="(v)"> <text>Ability to set realistic goals;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>At the time of admission, complete and write a placement agreement for signature by the new resident and the agency's chief administrator or the chief administrator's designee which describes the:</text> <paragraph num="(a)"> <text>Resident's responsibilities to the agency;</text> </paragraph> <paragraph num="(b)"> <text>Resident's responsibility to participate in a high school or graduation equivalency diploma program, college, university, or private career school program, work or apprenticeship program, or employment;</text> </paragraph> <paragraph num="(c)"> <text>Agency's responsibilities to the resident; and</text> </paragraph> <paragraph num="(d)"> <text>Specific expectations of the resident to move toward the goal of self-sufficiency.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Assessment and Case Plan."> <paragraph num="A."> <text>Within 30 calendar days after placement, the agency child placement worker shall develop a written placement assessment for every resident which:</text> <paragraph num="(1)"> <text>Builds on the case plan completed by the local department as described in COMAR 07.02.10.04B(20) or other referring organization documents;</text> </paragraph> <paragraph num="(2)"> <text>Builds on a State-approved life skills assessment of the resident;</text> </paragraph> <paragraph num="(3)"> <text>Relies on information provided by the resident and:</text> <paragraph num="(a)"> <text>The local department;</text> </paragraph> <paragraph num="(b)"> <text>The Department of Juvenile Justice; or</text> </paragraph> <paragraph num="(c)"> <text>Other referring organizations;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Identifies the resident's:</text> <paragraph num="(a)"> <text>Level of emotional growth;</text> </paragraph> <paragraph num="(b)"> <text>Educational level;</text> </paragraph> <paragraph num="(c)"> <text>Employability;</text> </paragraph> <paragraph num="(d)"> <text>Emotional support systems;</text> </paragraph> <paragraph num="(e)"> <text>Documented disabilities or special needs;</text> </paragraph> <paragraph num="(f)"> <text>Available financial resources;</text> </paragraph> <paragraph num="(g)"> <text>Social history;</text> </paragraph> <paragraph num="(h)"> <text>Medical history;</text> </paragraph> <paragraph num="(i)"> <text>Legal status;</text> </paragraph> <paragraph num="(j)"> <text>Expectations of the program; and</text> </paragraph> <paragraph num="(k)"> <text>Time frame for becoming independent and emancipated.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Within 90 calendar days after placement and every 90 calendar days thereafter, the agency child placement worker shall complete, in consultation with the resident and the resident's worker from the local department or equivalent referring organization, a written case plan which includes:</text> <paragraph num="(1)"> <text>An update of the placement assessment;</text> </paragraph> <paragraph num="(2)"> <text>Barriers to the resident becoming self-sufficient;</text> </paragraph> <paragraph num="(3)"> <text>Services needed for the resident to become self-sufficient; and</text> </paragraph> <paragraph num="(4)"> <text>Progress made towards goals defined in the local department's independent living service agreement or an equivalent agreement by the Department of Juvenile Justice or another referring organization;</text> </paragraph> <paragraph num="(5)"> <text>Documentation that the resident receives weekly agency instruction; and</text> </paragraph> <paragraph num="(6)"> <text>Documentation that:</text> <paragraph num="(a)"> <text>Residents without a high school diploma are enrolled in a full or part-time educational program leading to a high school diploma, General Equivalency Diploma (GED), or a vocational program for special needs;</text> </paragraph> <paragraph num="(b)"> <text>Residents more than 2 years behind in high school are enrolled in a full-time GED preparation program or a vocational program for special needs; and</text> </paragraph> <paragraph num="(c)"> <text>Residents with a high school diploma or GED are:</text> <paragraph num="(i)"> <text>Enrolled in a college or university;</text> </paragraph> <paragraph num="(ii)"> <text>Enrolled in a vocational program;</text> </paragraph> <paragraph num="(iii)"> <text>Apprentice-employed full or part-time;</text> </paragraph> <paragraph num="(iv)"> <text>Employed full or part-time; or</text> </paragraph> <paragraph num="(v)"> <text>Enrolled in a private career school.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Instruction and Monitoring."> <paragraph num="A."> <text>During each resident's first 180 consecutive days in a private independent living program, the agency shall provide at least 5 hours of weekly mandatory instruction which includes the following topics:</text> <paragraph num="(1)"> <text>Transportation;</text> </paragraph> <paragraph num="(2)"> <text>Legal issues;</text> </paragraph> <paragraph num="(3)"> <text>Food management;</text> </paragraph> <paragraph num="(4)"> <text>Interpersonal skills;</text> </paragraph> <paragraph num="(5)"> <text>Personal hygiene and appearance;</text> </paragraph> <paragraph num="(6)"> <text>Emergency and safety skills;</text> </paragraph> <paragraph num="(7)"> <text>Vocational planning and readiness;</text> </paragraph> <paragraph num="(8)"> <text>Money management;</text> </paragraph> <paragraph num="(9)"> <text>Consumer awareness;</text> </paragraph> <paragraph num="(10)"> <text>Work preparation and work ethics;</text> </paragraph> <paragraph num="(11)"> <text>Career interest;</text> </paragraph> <paragraph num="(12)"> <text>Job interviewing and resumes;</text> </paragraph> <paragraph num="(13)"> <text>Educational planning;</text> </paragraph> <paragraph num="(14)"> <text>Employment seeking skills;</text> </paragraph> <paragraph num="(15)"> <text>Personal growth;</text> </paragraph> <paragraph num="(16)"> <text>Healthy relationships;</text> </paragraph> <paragraph num="(17)"> <text>Personal goals;</text> </paragraph> <paragraph num="(18)"> <text>Assertive communication;</text> </paragraph> <paragraph num="(19)"> <text>Conflict resolution;</text> </paragraph> <paragraph num="(20)"> <text>Health and medication;</text> </paragraph> <paragraph num="(21)"> <text>Cooking and nutrition;</text> </paragraph> <paragraph num="(22)"> <text>Housekeeping;</text> </paragraph> <paragraph num="(23)"> <text>Knowledge of community resources; and</text> </paragraph> <paragraph num="(24)"> <text>Property responsibility.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Instruction for parents living with or who are expected to live with their infants shall include:</text> <paragraph num="(1)"> <text>All of the topics included in §A of this regulation;</text> </paragraph> <paragraph num="(2)"> <text>Care and nurturing of infants;</text> </paragraph> <paragraph num="(3)"> <text>Levels of infant development;</text> </paragraph> <paragraph num="(4)"> <text>Nutritional needs of infants;</text> </paragraph> <paragraph num="(5)"> <text>Prenatal and postnatal care;</text> </paragraph> <paragraph num="(6)"> <text>Parenting training;</text> </paragraph> <paragraph num="(7)"> <text>Substitute child care provisions; and</text> </paragraph> <paragraph num="(8)"> <text>Family planning and contraception.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency child placement worker shall:</text> <paragraph num="(1)"> <text>Reassess each resident's life skill achievements at the end of the first 180 days in the private independent living program; and</text> </paragraph> <paragraph num="(2)"> <text>Amend the written case plan described in Regulation .05B of this chapter as necessary to reflect changes in the resident's situation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Individuals who provide instruction shall:</text> <paragraph num="(1)"> <text>Be agency employees or independently contracted by the agency; and</text> </paragraph> <paragraph num="(2)"> <text>Verify that they possess appropriate experience.</text> </paragraph> </paragraph> <paragraph num="E."> <text>All residents shall attend agency meetings, including:</text> <paragraph num="(1)"> <text>Group discussions led by agency staff to discuss private independent living program issues;</text> </paragraph> <paragraph num="(2)"> <text>Group discussions led by either the child placement worker or another qualified agency staff person to discuss interpersonal issues such as:</text> <paragraph num="(a)"> <text>Sexual abuse;</text> </paragraph> <paragraph num="(b)"> <text>Sexual involvement;</text> </paragraph> <paragraph num="(c)"> <text>Violence;</text> </paragraph> <paragraph num="(d)"> <text>Peer pressure;</text> </paragraph> <paragraph num="(e)"> <text>Grief; and</text> </paragraph> <paragraph num="(f)"> <text>Loss;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>As needed, individual counseling provided by the agency child placement worker or another State-licensed mental health professional; and</text> </paragraph> <paragraph num="(4)"> <text>Other meetings as required by the agency.</text> </paragraph> </paragraph> <paragraph num="F."> <text>All residents shall open their apartment for monitoring site visits.</text> </paragraph> <paragraph num="G."> <text>Appropriate agency staff persons shall complete one monitoring site visit at least:</text> <paragraph num="(1)"> <text>Daily for the majority of residents; and</text> </paragraph> <paragraph num="(2)"> <text>Weekly for a select group of residents who:</text> <paragraph num="(a)"> <text>Are in the private independent living program for at least 200 consecutive days;</text> </paragraph> <paragraph num="(b)"> <text>Document an ability to function in a responsible manner; and</text> </paragraph> <paragraph num="(c)"> <text>Are selected by the agency for less rigorous monitoring based on a set of written criteria available to the residents.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Living Accommodations."> <paragraph num="A."> <text>All residents shall live in:</text> <paragraph num="(1)"> <text>An apartment which is:</text> <paragraph num="(a)"> <text>Negotiated by the agency for independent living purposes;</text> </paragraph> <paragraph num="(b)"> <text>Inspected and approved for occupancy by the appropriate agencies for the local jurisdiction in which it is located; and</text> </paragraph> <paragraph num="(c)"> <text>Occupied overnight with no more than two occupants, both of whom are residents of the agency private independent living program; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A living arrangement approved by the Administration prior to the implementation of this chapter according to the requirements of COMAR 01.04.04.12.</text> </paragraph> </paragraph> <paragraph num="B."> <text>All residents shall maintain the apartment in a manner which:</text> <paragraph num="(1)"> <text>Reflects positive self-esteem;</text> </paragraph> <paragraph num="(2)"> <text>Is free from:</text> <paragraph num="(a)"> <text>Garbage;</text> </paragraph> <paragraph num="(b)"> <text>Debris;</text> </paragraph> <paragraph num="(c)"> <text>Dirt;</text> </paragraph> <paragraph num="(d)"> <text>Drugs;</text> </paragraph> <paragraph num="(e)"> <text>Drug paraphernalia;</text> </paragraph> <paragraph num="(f)"> <text>Offensive odors; and</text> </paragraph> <paragraph num="(g)"> <text>Clutter; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Prevents damage, marring, theft, or destruction of apartment property.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency shall document that it has communicated regularly with the apartment management that:</text> <paragraph num="(1)"> <text>The apartments shall be regularly:</text> <paragraph num="(a)"> <text>Painted;</text> </paragraph> <paragraph num="(b)"> <text>Pest controlled; and</text> </paragraph> <paragraph num="(c)"> <text>Repaired of faulty equipment;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Public areas shall be cleaned and maintained; and</text> </paragraph> <paragraph num="(3)"> <text>Resident complaints shall be addressed in a timely and efficient manner.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The agency shall negotiate a payment accommodation with the rental organization which:</text> <paragraph num="(1)"> <text>Provides that the agency shall pay the rent in accordance with a lease; or</text> </paragraph> <paragraph num="(2)"> <text>Arranges that the resident shall pay the rent in accordance with a lease.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The agency shall have and follow a written policy concerning a resident's:</text> <paragraph num="(1)"> <text>Payment for damage caused or allowed by the resident to the apartment; and</text> </paragraph> <paragraph num="(2)"> <text>Restitution by the resident for the resident's theft of or damage to property of the agency's:</text> <paragraph num="(a)"> <text>Staff persons;</text> </paragraph> <paragraph num="(b)"> <text>Residents; or</text> </paragraph> <paragraph num="(c)"> <text>Corporation.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Resident with an Infant."> <paragraph num="A."> <text>The agency shall, if it includes a resident with an infant in the private independent living program, assure that:</text> <paragraph num="(1)"> <text>All legal requirements are met and documented;</text> </paragraph> <paragraph num="(2)"> <text>All requirements of this chapter are met and documented;</text> </paragraph> <paragraph num="(3)"> <text>Sanitary space, table, and plumbing necessary to change diapers are provided; and</text> </paragraph> <paragraph num="(4)"> <text>An appropriate crib or bed is provided in a bedroom separate from the mother's if the infant is older than 6 months old.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The resident with an infant shall:</text> <paragraph num="(1)"> <text>Be referred by:</text> <paragraph num="(a)"> <text>A local department;</text> </paragraph> <paragraph num="(b)"> <text>The Department of Juvenile Services;</text> </paragraph> <paragraph num="(c)"> <text>The Department of Health; or</text> </paragraph> <paragraph num="(d)"> <text>Another referring agency; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Concur with the placement agreement described in Regulation .04B(2) of this chapter to:</text> <paragraph num="(a)"> <text>Assume personal care for no additional children while a resident, other than another child of the resident approved by the agency and the Administration while a resident; and</text> </paragraph> <paragraph num="(b)"> <text>Comply with all agency requirements.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Placement Termination."> <paragraph num="A."> <text>The agency shall terminate placement if the resident:</text> <paragraph num="(1)"> <text>Moves to another agency or private independent living program;</text> </paragraph> <paragraph num="(2)"> <text>Is legally emancipated;</text> </paragraph> <paragraph num="(3)"> <text>Decides to leave the private independent living program voluntarily;</text> </paragraph> <paragraph num="(4)"> <text>Has reached the goal of self-sufficiency;</text> </paragraph> <paragraph num="(5)"> <text>Is in serious violation of the agency's rules or requirements of this chapter; or</text> </paragraph> <paragraph num="(6)"> <text>Is notified that the resident's legal commitment is terminated.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a resident becomes pregnant or impregnates a female after admission to the private independent living program, the resident shall be:</text> <paragraph num="(1)"> <text>The subject of a staffing review convened within 14 days after discovery that shall include:</text> <paragraph num="(a)"> <text>The agency's chief administrator;</text> </paragraph> <paragraph num="(b)"> <text>The agency's child placement worker;</text> </paragraph> <paragraph num="(c)"> <text>A representative from the referring organization; and</text> </paragraph> <paragraph num="(d)"> <text>At least one representative from the Administration;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Terminated from the private independent living program within 30 days after the staffing review, unless the written staffing review report:</text> <paragraph num="(a)"> <text>Is delivered to the Administration within 20 days of the staffing review; and</text> </paragraph> <paragraph num="(b)"> <text>Recommends an option other than termination to the Administration;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Terminated immediately from the private independent living program if the Administration, within 10 days after receiving the staffing review report, decides that the most responsible action is immediate termination of the resident from the program;</text> </paragraph> <paragraph num="(4)"> <text>Maintained in the private independent living program based on the recommended option of the staffing review report and the acceptance of such option by the Administration within 10 days after receiving the staffing review report; or</text> </paragraph> <paragraph num="(5)"> <text>Maintained in the private independent living program based on a revised recommended option negotiated by the Administration with the agency and the referring organization within 20 days after receipt of the staffing review report by the Administration.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When a placement is terminated, the agency child placement worker shall, unless emergency conditions or conditions threatening agency property maintenance exist:</text> <paragraph num="(1)"> <text>Meet with the resident at least two weeks before termination;</text> </paragraph> <paragraph num="(2)"> <text>Discuss the reasons for termination with the resident and referring organization;</text> </paragraph> <paragraph num="(3)"> <text>Send a written explanation for the termination to the referring organization; and</text> </paragraph> <paragraph num="(4)"> <text>Prepare the resident's records for permanent maintenance by the agency.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Records."> <paragraph num="A."> <text>The agency shall maintain permanent case records documenting the services provided and pertinent information about the resident.</text> </paragraph> <paragraph num="B."> <text>If the resident moves to a different private independent living program, the receiving agency shall:</text> <paragraph num="(1)"> <text>Obtain all records pertaining to the resident from the local department or other referring organization; and</text> </paragraph> <paragraph num="(2)"> <text>Maintain the case records indefinitely.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The agency shall follow the record requirements stated in COMAR 07.05.01.11 and COMAR 07.05.02.18D and E.</text> </paragraph> <paragraph num="D."> <text>The agency's annual statistical summary shall include the number of residents:</text> <paragraph num="(1)"> <text>Currently in placement;</text> </paragraph> <paragraph num="(2)"> <text>Emancipated;</text> </paragraph> <paragraph num="(3)"> <text>Moved to other settings; and</text> </paragraph> <paragraph num="(4)"> <text>Terminated in placement for cause.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-327(b) and 5-501—5-521, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: June 23, 2003 (30:12 Md. R. 787)</annotation> </annotations> </chapter> </subtitle> <subtitle num="06" heading="Community Services Administration"> <chapter num="01" heading="Displaced Homemaker Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: January 27, 1978 (5:2 Md. R. 61)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.01.05 to 07.01.06 (5:6 Md. R. 465)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02—.04 amended effective January 11, 1980 (7:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 25, 1986 (13:17 Md. R. 1921)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective July 14, 1978 (5:14 Md. R. 1136); August 25, 1986 (13:17 Md. R. 1921)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.01.06 to COMAR 07.06.01</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 12, 1994 (21:18 Md. R. 1508)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.01 to COMAR 07.01.21, effective June, 2009</annotation> </annotations> </chapter> <chapter num="02" heading="Rape Crisis Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 594)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 2, 1987 (14:22 Md. R. 2338)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.02 to COMAR 07.01.14 effective June, 2009</annotation> </annotations> </chapter> <chapter num="03" heading="Homeless Women — Crisis Shelter Home"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 593)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02D, .05, .06A, and .07 amended effective December 30, 1985 (12:26 Md. R. 2543)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.03 to COMAR 07.01.17 effective June, 2009</annotation> </annotations> </chapter> <chapter num="04" heading="Domestic Violence Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 25, 1985 (12:6 Md. R. 594)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 12, 1996 (23:3 Md. R. 166)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.04 to COMAR 07.01.15 effective June, 2009</annotation> </annotations> </chapter> <chapter num="05" heading="Transitional Emergency, Medical, and Housing Assistance" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.17 adopted as an emergency provision effective July 1, 1995 (22:14 Md. R. 1046); adopted permanently effective December 4, 1995 (22:24 Md. R. 1893)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04, .06, .11—.14, and .17 amended and Regulation .14-1 adopted as an emergency provision effective January 1, 1996 (23:2 Md. R. 90); emergency status expired July 1, 1996</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04, .06, .11—.14, and .17 amended and Regulations .12 and .14-1 adopted as an emergency provision effective July 1, 1996 (23:15 Md. R. 1077); amended permanently effective December 2, 1996 (23:24 Md. R. 1681)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended as an emergency provision effective August 14, 2000 (27:17 Md. R. 1616); amended permanently effective December 25, 2000 (27:25 Md. R. 2281)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08D amended effective July 22, 2002 (29:14 Md. R. 1074)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08I, K amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10C amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A, B amended effective March 6, 2000 (27:4 Md. R. 453); October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11C amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14E amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective August 1, 2004 (31:14 Md. R. 1077)</annotation> </annotations> </chapter> <chapter num="06" heading="Maryland Energy Assistance Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: April 22, 1985 (12:8 Md. R. 801)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02B, .03, .04B, .05F, .06, .12 amended effective July 28, 1986 (13:15 Md. R. 1733)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulations .03E and .06B amended effective February 24, 1986 (13:4 Md. R. 395)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective April 6, 1987 (14:7 Md. R. 829)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective May 4, 1987 (14:9 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Annotation: COMAR 07.06.06 cited in Attorney General Opinion No. 86-013 (March 5, 1986)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective April 15, 1991 (18:7 Md. R. 771)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 24, 2004 (31:10 Md. R. 794)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B, C amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.06 to COMAR 07.03.21 effective June, 2009</annotation> </annotations> </chapter> <chapter num="07" heading="Crime Victims' Services Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: November 17, 1986 (13:23 Md. R. 2479)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, C amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective October 1, 2001 (28:19 Md. R. 1683)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.07 to COMAR 07.01.16 effective June, 2009</annotation> </annotations> </chapter> <chapter num="08" heading="Refugee Resettlement Service Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: April 22, 1985 (12:8 Md. R. 800)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.19 to COMAR 07.06.08 in 1988</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 18, 2002 (29:5 Md. R. 502)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.08 to COMAR 07.03.23 effective June, 2009</annotation> </annotations> </chapter> <chapter num="09" heading="Homeless Services Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: December 2, 1985 (12:24 Md. R. 2346)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.21 to 07.06.09 and Regulations .01, .02, .04, .10, and .11 amended effective November 28, 1988 (15:24 Md. R. 2768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended, Regulation .10 recodified to Regulation .09, existing Regulation .09 recodified to Regulation .15, Regulation .11 recodified to Regulation .16, and new Regulations .10—.14 adopted effective January 31, 1994 (21:2 Md. R. 97)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 repealed and new Regulations .01—.09 adopted effective March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective April 9, 2007 (34:7 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective January 15, 1996 (23:1 Md. R. 23)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.09 to COMAR 07.01.19 effective June, 2009</annotation> </annotations> </chapter> <chapter num="10" heading="Legal Services"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: November 24, 1976 (3:24 Md. R. 1392)</annotation> <annotation type="History" subtype="Administrative History">Regulations .04B, .08D, and .09C amended effective July 1, 1980 (7:13 Md. R. 1275)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 1, 1983 (10:3 Md. R. 209)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective October 6, 1986 (13:20 Md. R. 2208)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09-1 adopted effective July 16, 1984 (11:14 Md. R. 1248)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective January 30, 1984 (11:2 Md. R. 111); January 14, 1985 (12:1 Md. R. 15); October 20, 1985 (12:21 Md. R. 2029); September 8, 1986 (13:18 Md. R. 2018)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 16, 1987 (14:23 Md. R. 2413)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.02.05 to 07.06.10 effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09D amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective January 23, 1989 (16:1 Md. R. 67); December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13C amended effective January 23, 1989 (16:1 Md. R. 67); December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15D amended effective December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16A amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17A amended effective January 23, 1989 (16:1 Md. R. 67)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.17 repealed and new Regulations .01—.07 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.10 to COMAR 07.01.13 effective June, 2009</annotation> </annotations> </chapter> <chapter num="11" heading="Respite Care Services"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: May 6, 1985 (12:9 Md. R. 809)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11A amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14C amended effective November 13, 1989 (16:22 Md. R. 2363)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15 amended effective March 7, 1988 (15:5 Md. R. 616)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.06 to 07.06.11, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.15 repealed and new Regulations .01—.14 adopted effective December 24, 2001 (28:25 Md. R. 2189)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.11 to COMAR 07.02.18 effective June, 2009</annotation> </annotations> </chapter> <chapter num="12" heading="In-Home Aide Services"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: August 31, 1977 (4:18 Md. R. 1394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective November 3, 1978 (5:22 Md. R. 1672); September 7, 1979 (6:18 Md. R. 1457); July 1, 1980 (7:13 Md. R. 1272); August 17, 1981 (8:16 Md. R. 1362)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10, Homemaker Service, repealed effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11, In-Home Aide Services, adopted effective July 1, 1985 (12:13 Md. R. 1278)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 27, 1987 (14:15 Md. R. 1658); July 25, 1988 (15:15 Md. R. 1807); July 10, 1989 (16:13 Md. R. 1419)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.14 to 07.06.12, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 repealed and new Regulations .01—.10 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10E, F amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.12 to COMAR 07.02.14 effective June, 2009</annotation> </annotations> </chapter> <chapter num="13" heading="Social Services to Adults"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: November 4, 1977 (4:23 Md. R. 1729)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective November 3, 1978 (5:22 Md. R. 1672); September 7, 1979 (6:18 Md. R. 1457); July 1, 1980 (7:13 Md. R. 1272); August 17, 1981 (8:16 Md. R. 1362)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 under Community Home Care Services repealed effective July 29, 1985 (12:15 Md. R. 1510)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 adopted effective July 29, 1985 (12:15 Md. R. 1510)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 26, 1990 (17:23 Md. R. 2732)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective October 6, 1986 (13:20 Md. R. 2209); July 12, 1987 (14:14 Md. R. 1570); July 1, 1988 (15:11 Md. R. 1330); July 1, 1989 (16:12 Md. R. 1333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 repealed effective November 26, 1990 (17:23 Md. R. 2732)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.15 to COMAR 07.06.13, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 29, 2001 (28:21 Md. R. 1854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08C amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11D amended effective December 1, 2008 (35:24 Md. R. 2075)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.13 to COMAR 07.02.15 effective June, 2009</annotation> </annotations> </chapter> <chapter num="14" heading="Adult Protective Services"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: August 8, 1980 (7:16 Md. R. 1593)</annotation> <annotation type="History" subtype="Administrative History">Regulations .10E and .11 amended effective October 6, 1986 (13:20 Md. R. 2209)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 31, 1988 (15:22 Md. R. 2555)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B amended effective August 19, 1991 (18:16 Md. R. 1811)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective February 18, 1991 (18:3 Md. R. 302)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.16 to 07.06.14, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective October 1, 1997 (24:19 Md. R. 1334); amended permanently effective December 1, 1997 (24:24 Md. R. 1669)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective January 17, 1994 (21:1 Md. R. 29)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective December 10, 2001 (28:24 Md. R. 2127)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12A, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13D, E amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16B amended effective July 28, 2008 (35:15 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.14 to COMAR 07.02.16 effective June, 2009</annotation> </annotations> </chapter> <chapter num="15" heading="Certified Adult Residential Environment (CARE) Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: February 24, 1986 (13:4 Md. R. 395)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02, .03, .07, and .08 amended; new Regulation .16 adopted; and existing Regulations .16 and .17 recodified to be .17 and .18 as an emergency provision effective February 24, 1986 (13:6 Md. R. 667); emergency status expired June 30, 1986</annotation> <annotation type="History" subtype="Administrative History">Regulations .02I, K; .03C; .07; .08A amended effective July 13, 1986 (13:14 Md. R. 1631)</annotation> <annotation type="History" subtype="Administrative History">Regulations .16 and .17 recodified to .17 and .18, and new Regulation .16 adopted effective July 13, 1986 (13:14 Md. R. 1631)</annotation> <annotation type="History" subtype="Administrative History">Chapter 20 “C.A.R.E. Program” revised as Chapter 20 “Certified Adult Residential Environment (C.A.R.E.) Program” effective October 3, 1988 (15:20 Md. R. 2333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective November 1, 1990 (17:20 Md. R. 2424)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.20 to 07.06.15, December, 1992</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.18, Certified Adult Residential Environment C.A.R.E.(CARE) Program repealed effective June 11, 2001 (28:11 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.17, Certified Adult Residential Environment (CARE) Program adopted effective June 11, 2001 (28:11 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C, D amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12C amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .15A amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16C amended effective July 17, 2008 (35:14 Md. R. 1245)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.15 to COMAR 07.02.19 effective June, 2009</annotation> </annotations> </chapter> <chapter num="16" heading="Adult Foster Care"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: August 8, 1980 (7:16 Md. R. 1594)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.02.17 to 07.06.16</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed and new Regulation .02 adopted effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 15, 2001 (28:20 Md. R. 1780)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.16 to COMAR 07.02.17 effective June, 2009</annotation> </annotations> </chapter> <chapter num="17" heading="Capital Grant Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: March 27, 1995 (22:6 Md. R. 473)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective October 15, 2001 (28:20 Md. R. 1780)</annotation> </annotations> </chapter> <chapter num="18" heading="Service Linked Housing Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: January 15, 1996 (23:1 Md. R. 23)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective August 5, 2002 (29:15 Md. R. 1141)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.18 to COMAR 07.01.18 effective June, 2009</annotation> </annotations> </chapter> <chapter num="19" heading="Attendant Care Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: December 2, 1996 (23:24 Md. R. 1681)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 amended effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.13 under COMAR 07.06.19, Attendant Care Program repealed and new Regulations .01—.14 under COMAR 14.11.01, Attendant Care Program adopted effective September 21, 2009 (36:19 Md. R. 1437)</annotation> </annotations> </chapter> <chapter num="20" heading="Maryland Emergency Food Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: November 1, 1999 (26:22 Md. R. 1691)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B, C amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective November 11, 2002 (29:22 Md. R. 1720)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.20 to COMAR 07.01.20 effective June, 2009</annotation> </annotations> </chapter> <chapter num="21" heading="Citizenship Promotion Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: June 26, 2000 (27:12 Md. R. 1137)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.21 to COMAR 07.03.24 effective June, 2009</annotation> </annotations> </chapter> <chapter num="22" heading="Electric Universal Service Program"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1391)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted effective December 11, 2000 (27:24 Md. R. 2199)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 18, 2007 (34:11 Md. R. 971)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04E amended effective November 16, 2009 (36:23 Md. R. 1816)</annotation> <annotation type="History" subtype="Administrative History">Recodified from COMAR 07.06.22 to COMAR 07.03.22 effective June, 2009</annotation> </annotations> </chapter> <chapter num="23" heading="Individual Development Account Demonstration Program" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: April 29, 2002 (29:8 Md. R. 697)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 repealed effective December 27, 2010 (37:26 Md. R. 1786)</annotation> </annotations> </chapter> </subtitle> <subtitle num="07" heading="Child Support Administration"> <chapter num="01" heading="Child Support Enforcement — Definitions"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter provides definitions of terms used throughout COMAR 07.07. Specialized definitions may be included in individual chapters in this subtitle.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Accessible” means health insurance coverage that insures primary care services located within the lesser of 30 miles or 30 minutes from the child's primary residence.</text> </paragraph> <paragraph num="(1-1)"> <text>“Administration” means the Child Support Administration of the Department of Human Services.</text> </paragraph> <paragraph num="(2)"> <text>“Administrative law judge” means an administrative law judge of the Office of Administrative Hearings.</text> </paragraph> <paragraph num="(3)"> <text>“Arrearage payment schedule agreement” means an agreement between the Administration and the obligor regarding a payment schedule for the obligor's child support arrearage.</text> </paragraph> <paragraph num="(3-1)"> <text>“Cash medical support” means an amount paid:</text> <paragraph num="(a)"> <text>Toward the cost of health insurance provided by a public entity, or one or both parents through employment, or otherwise; or</text> </paragraph> <paragraph num="(b)"> <text>For other medical costs not covered by insurance, including extraordinary medical expenses.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Certify” means to furnish the name, other identification, and amount of arrearage of an individual owing a delinquent support obligation for:</text> <paragraph num="(a)"> <text>A federal income tax refund or offset;</text> </paragraph> <paragraph num="(b)"> <text>An administrative offset of certain federal payments:</text> </paragraph> <paragraph num="(c)"> <text>A State tax refund intercept;</text> </paragraph> <paragraph num="(d)"> <text>A lottery intercept;</text> </paragraph> <paragraph num="(e)"> <text>Abandoned property;</text> </paragraph> <paragraph num="(f)"> <text>Any payment due to the obligor; or</text> </paragraph> <paragraph num="(g)"> <text>The purpose of denying, revoking, or restricting a passport.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“County” means a county of the State or Baltimore City.</text> </paragraph> <paragraph num="(6)"> <text>“Current support” means the amount of monetary support owed, on behalf of a child, spouse, or former spouse, on a regular interval as specified by a court.</text> </paragraph> <paragraph num="(7)"> <text>“Custodial parent” means the parent or relative who resides in the primary home with the child entitled to support.</text> </paragraph> <paragraph num="(8)"> <text>“Department” means the Department of Human Services.</text> </paragraph> <paragraph num="(9)"> <text>“Earnings” has the meaning stated in Family Law Article, §10-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>“Earnings withholding” means a court order or other legal process directed at an employer to withhold support from the earnings of an individual.</text> </paragraph> <paragraph num="(11)"> <text>“Employer” means any person or governmental entity who is paying earnings to an obligor.</text> </paragraph> <paragraph num="(12)"> <text>“FIA” means the Family Investment Administration of the Department.</text> </paragraph> <paragraph num="(13)"> <text>“Foster care” means a program under the Social Services Administration that provides maintenance payments for children who:</text> <paragraph num="(a)"> <text>Live apart from their parents; and</text> </paragraph> <paragraph num="(b)"> <text>Are legally placed in the care of the local department.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>“Initiating state” means a state from which a proceeding is forwarded or in which a proceeding is filed for forwarding to a responding state under the Uniform Interstate Family Support Act (UIFSA) or a substantially similar law.</text> </paragraph> <paragraph num="(15)"> <text>“Intercept” means the action of the:</text> <paragraph num="(a)"> <text>State Comptroller in withholding all or a part of:</text> <paragraph num="(i)"> <text>A State income tax refund due a taxpayer;</text> </paragraph> <paragraph num="(ii)"> <text>Abandoned property; or</text> </paragraph> <paragraph num="(iii)"> <text>Any payment due to the obligor; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>State Lottery Agency withholding all or part of a lottery prize due an obligor and remitting the monies to the Administration.</text> </paragraph> </paragraph> <paragraph num="(16)"> <text>“Maryland Central Registry” means the unit in the Administration that coordinates requests for support enforcement in intergovernmental cases.</text> </paragraph> <paragraph num="(17)"> <text>“Local department” means a department of social services in a county or Baltimore City, and the Montgomery County Department of Health and Human Services.</text> </paragraph> <paragraph num="(18)"> <text>“Long-arm statute” means a law that allows a court in one state to exercise personal jurisdiction over an individual who resides in another state.</text> </paragraph> <paragraph num="(19)"> <text>“Medical Assistance” means a federal program that assists individuals with medical expenses.</text> </paragraph> <paragraph num="(20)"> <text>“Medical Assistance recoveries” means court-ordered payments to repay the State for medical assistance to a family or individual.</text> </paragraph> <paragraph num="(21)"> <text>“Noncustodial parent” means a parent who resides outside the primary home of the child.</text> </paragraph> <paragraph num="(22)"> <text>“Non-TCA arrears” means arrears owed to an obligee which are not assigned to the State.</text> </paragraph> <paragraph num="(23)"> <text>“Non-TCA obligee” means an individual who:</text> <paragraph num="(a)"> <text>Does not receive TCA; and</text> </paragraph> <paragraph num="(b)"> <text>Is owed a duty of support under a court order.</text> </paragraph> </paragraph> <paragraph num="(24)"> <text>“Obligee” means an individual to whom support is owed under a court order.</text> </paragraph> <paragraph num="(25)"> <text>“Obligor” means an individual who is required to pay support under a court order.</text> </paragraph> <paragraph num="(26)"> <text>“Office of Administrative Hearings (OAH)” means the unit within the Executive Branch established by State Government Article, §9-1602, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(27)"> <text>“Office of Child Support Enforcement (OCSE)” means the federal agency under the U.S. Department of Health and Human Services responsible for overseeing the federal Child Support Enforcement Program.</text> </paragraph> <paragraph num="(28)"> <text>“Prosecutor” means a State's attorney or an attorney appointed by the Attorney General providing legal representation to the Administration to establish, modify, and enforce support orders.</text> </paragraph> <paragraph num="(29)"> <text>“Purchase of Child Care” means the program administered by the Maryland State Department of Education which provides a subsidy for child care to eligible families.</text> </paragraph> <paragraph num="(29-1)"> <text>“Reasonable in cost” means the cost of cash medical support, the cost of adding the child to existing health insurance coverage, or the difference between self-only and family coverage, ordered in an amount not to exceed 5 percent of the actual income of the parent.</text> </paragraph> <paragraph num="(30)"> <text>“Responding state” means a state in which a proceeding is filed or to which a proceeding is forwarded for filing from an initiating state under the Uniform Interstate Family Support Act or a substantially similar law.</text> </paragraph> <paragraph num="(31)"> <text>“Service of process” means delivery to a party of a document commencing a legal proceeding in the manner required by the rules of the court.</text> </paragraph> <paragraph num="(32)"> <text>“State Disbursement Unit” means the unit in the Administration that collects and disburses support payments as required under Family Law Article, §10-108.5, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(33)"> <text>“Support” means child support or spousal support.</text> </paragraph> <paragraph num="(34)"> <text>“Support enforcement agency” means the Administration, a local department, or a local support enforcement office.</text> </paragraph> <paragraph num="(35)"> <text>“Support obligated amount” means the amount of court-ordered support due in a month.</text> </paragraph> <paragraph num="(36)"> <text>“Temporary Cash Assistance (TCA)” means a program under COMAR 07.03.03 that provides cash assistance to families under Title IV-A of the Social Security Act.</text> </paragraph> <paragraph num="(37)"> <text>“TCA obligee” means an individual who receives TCA and who is owed a duty of support under a court order.</text> </paragraph> <paragraph num="(38)"> <text>“UIFSA” means the Maryland Uniform Interstate Family Support Act under Family Law Article, Title 10, Subtitle 3, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-113, 10-113.2, 10-114, and 12-102, Annotated Code of Maryland;Agency Note: Federal Regulatory Reference — 45 CFR §303.7(b)</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 9, 1975 (2:15 Md. R. 1067)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02 and .03 amended effective August 31, 1977 (3:18 Md. R. 1394)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective January 5, 1977 (4:1 Md. R. 17)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.03.11 to 07.07.01 effective September 14, 1977 (4:19 Md. R. 1466)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 2, 1979 (6:22 Md. R. 1777)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 5, 1986 (13:9 Md. R. 1023)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B, C amended effective November 5, 1984 (11:22 Md. R. 1897</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A-1 adopted effective October 1, 1996 (23:16 Md. R. 1174)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective January 13, 1986 (13:1 Md. R. 15)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02-1 adopted effective January 11, 1980 (7:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04N amended effective November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective January 16, 1984 (11:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective October 7, 1985 (12:20 Md. R. 1923); October 20, 1986 (13:21 Md. R. 2319); July 15, 1996 (23:14 Md. R. 1008)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective November 5, 1984 (11:22 Md. R. 1897)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective May 5, 1986 (13:9 Md. R. 1023)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 repealed effective November 7, 1994 (21:22 Md. R. 1874)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective October 1, 1996 (23:19 Md. R. 1375)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 adopted as an emergency provision effective July 1, 1989 (16:14 Md. R. 1563); emergency status expired January 1, 1990; adopted permanently effective January 22, 1990 (17:1 Md. R. 68); (Recodified to Regulation .10)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 adopted effective February 5, 1990 (17:2 Md. R. 165)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11, Child Support Enforcement, repealed effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.02, Child Support Enforcement — Definitions, adopted effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 30, 2001 (28:8 Md. R. 759); January 1, 2007 (33:26 Md. R. 1995); February 22, 2010 (37:4 Md. R. 338); May 16, 2011 (38:10 Md. R. 614); March 4, 2013 (40:4 Md. R. 344)</annotation> </annotations> </chapter> <chapter num="02" heading="General Information"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the services that are available through the support enforcement agency and the manner of service delivery.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Child Support Enforcement Services."> <paragraph num="A."> <text>Available Services. An individual eligible for support enforcement services may receive the following services as appropriate:</text> <paragraph num="(1)"> <text>Location of a parent;</text> </paragraph> <paragraph num="(2)"> <text>Establishment of paternity and a support obligation;</text> </paragraph> <paragraph num="(3)"> <text>Review and modification of a support obligation;</text> </paragraph> <paragraph num="(4)"> <text>Enforcement of a support obligation; and</text> </paragraph> <paragraph num="(5)"> <text>Collection and disbursement of support payments.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Eligibility and Application Fee.</text> <paragraph num="(1)"> <text>An individual receiving TCA or Medical Assistance is eligible for child support enforcement services without filing an application or payment of an application fee.</text> </paragraph> <paragraph num="(2)"> <text>An individual who is no longer eligible for TCA or Medical Assistance may continue to receive child support enforcement services without filing an application or paying an application fee.</text> </paragraph> <paragraph num="(3)"> <text>A child who receives foster care by a local department is eligible for child support enforcement services upon referral by the local department director or the director's designee.</text> </paragraph> <paragraph num="(4)"> <text>Except as provided in §B(1)—(3) of this regulation, an individual who requests child support enforcement services is eligible for the services upon:</text> <paragraph num="(a)"> <text>Filing an application; and</text> </paragraph> <paragraph num="(b)"> <text>Paying a $15 application fee.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Except as provided in §B(6) of this regulation, the support enforcement agency shall assess the $15 application fee only once to an individual regardless of the number of child support cases for which the individual makes application.</text> </paragraph> <paragraph num="(6)"> <text>If an individual requests termination of child support services for all of the individual’s child support cases and subsequently reapplies for services, the individual shall:</text> <paragraph num="(a)"> <text>Submit a written application; and</text> </paragraph> <paragraph num="(b)"> <text>Pay the $15 application fee.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>When an individual requests child support services, the support enforcement agency shall provide to the individual:</text> <paragraph num="(a)"> <text>An application form:</text> <paragraph num="(i)"> <text>On the day of the request, if the request is made in person, or</text> </paragraph> <paragraph num="(ii)"> <text>Within 5 working days, if the request is made by telephone or by mail; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Pamphlets which provide information about the program including available services, rights, and responsibilities, and the distribution of child support collections.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>When an individual applies for TCA, foster care, or Medical Assistance, the local department shall provide the applicant with information about the child support enforcement program including available services, rights and responsibilities, and distribution of child support collections:</text> <paragraph num="(a)"> <text>At the time of application; or</text> </paragraph> <paragraph num="(b)"> <text>Within 5 working days of referral to the support enforcement agency.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Other Fees. An annual collection fee of $15 shall be deducted from child support payments in a case in which a family:</text> <paragraph num="(1)"> <text>Never received TCA; and</text> </paragraph> <paragraph num="(2)"> <text>Has received at least $3,500 in child support payments during the federal fiscal year.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Failure to Cooperate."> <text>The support enforcement agency shall:</text> <paragraph num="A."> <text>Notify the FIA when a custodial parent applying for or receiving TCA, Medical Assistance, or Purchase of Child Care fails to cooperate with the support enforcement agency to establish or enforce a support obligation; and</text> </paragraph> <paragraph num="B."> <text>Suspend all child support activities:</text> <paragraph num="(1)"> <text>If FIA notifies the support enforcement agency that a claim of good cause for refusal to cooperate has been made, and</text> </paragraph> <paragraph num="(2)"> <text>Until FIA determines that good cause no longer exists.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Intergovernmental Support Services."> <paragraph num="A."> <text>The Administration shall cooperate with support enforcement agencies of other states to provide child support services when the parties reside in different states.</text> </paragraph> <paragraph num="B."> <text>The Administration shall maintain a Maryland Central Registry to coordinate intergovernmental case activities.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Case Closure."> <paragraph num="A."> <text>The support enforcement agency may close a case which meets one or more of the following criteria:</text> <paragraph num="(1)"> <text>There is no longer a current support order and arrearages are under $500 or unenforceable under State law;</text> </paragraph> <paragraph num="(2)"> <text>The noncustodial parent or putative father is deceased and further action, including a levy against the estate, may not be taken;</text> </paragraph> <paragraph num="(3)"> <text>Paternity cannot be established because:</text> <paragraph num="(a)"> <text>The child is 18 years old or older and action to establish paternity has not commenced;</text> </paragraph> <paragraph num="(b)"> <text>A genetic test or a court or administrative process has excluded the putative father and no other putative father can be identified;</text> </paragraph> <paragraph num="(c)"> <text>The agency has determined that it would not be in the best interests of the child to establish paternity in a case involving:</text> <paragraph num="(i)"> <text>Incest;</text> </paragraph> <paragraph num="(ii)"> <text>Forcible rape; or</text> </paragraph> <paragraph num="(iii)"> <text>Pending legal proceedings for adoption; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The identity of the biological father is unknown and cannot be identified after diligent efforts, including at least one interview by the child support enforcement caseworker with the recipient of services;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The noncustodial parent's location is unknown and diligent efforts have been made using multiple sources, which have been unsuccessful to locate the noncustodial parent:</text> <paragraph num="(a)"> <text>Over a 1-year period when there is insufficient information to initiate an automated locate effort; or</text> </paragraph> <paragraph num="(b)"> <text>Over a 3-year period, when there is sufficient information to initiate an automated locate effort;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The noncustodial parent cannot pay support for the duration of the child's minority because the noncustodial parent has no income or assets which can be attached for support and:</text> <paragraph num="(a)"> <text>Is institutionalized in a psychiatric facility;</text> </paragraph> <paragraph num="(b)"> <text>Is incarcerated; or</text> </paragraph> <paragraph num="(c)"> <text>Has a medically verified total and permanent disability with no evidence of support potential;</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The noncustodial parent resides abroad and one of the following applies:</text> <paragraph num="(a)"> <text>No court order for support exists and Maryland has no reciprocal child support agreement with the country in which the noncustodial parent resides; or</text> </paragraph> <paragraph num="(b)"> <text>A court order for support exists and:</text> <paragraph num="(i)"> <text>The noncustodial parent does not work for the U.S. government;</text> </paragraph> <paragraph num="(ii)"> <text>The noncustodial parent does not work for a company with offices in the United States;</text> </paragraph> <paragraph num="(iii)"> <text>The country does not accept a support petition from Maryland; or</text> </paragraph> <paragraph num="(iv)"> <text>The noncustodial parent has no domestic income or assets that can be garnished, levied, or attached;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(7)"> <text>In a TCA, Purchase of Child Care, or Medical Assistance case, FIA has determined that the custodial parent has good cause for refusing to cooperate and the support enforcement agency may not proceed without risk of harm to the child or caretaker;</text> </paragraph> <paragraph num="(8)"> <text>In a non-TCA case:</text> <paragraph num="(a)"> <text>The support enforcement agency is unable to contact the custodial parent within a 60-day period after unsuccessful attempts by telephone and first-class mail;</text> </paragraph> <paragraph num="(b)"> <text>The custodial parent refuses to take the necessary action for the provision of support enforcement services;</text> </paragraph> <paragraph num="(c)"> <text>The custodial parent requests closure and there is no assignment to the State of accrued arrears under the support order; or</text> </paragraph> <paragraph num="(d)"> <text>The support enforcement agency has provided federal parent location service only; or</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>In an intergovernmental case, the support enforcement agency documents failure by the initiating state to take an action which is essential for the next step in providing services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The support enforcement agency shall notify the custodial parent, in writing, 60 days before closing a case of its intent to close the case, except if:</text> <paragraph num="(1)"> <text>The support enforcement agency has provided federal parent location services only;</text> </paragraph> <paragraph num="(2)"> <text>The non-TCA custodial parent requests closure and there is no assignment to the State of arrears accrued under the support order;</text> </paragraph> <paragraph num="(3)"> <text>In a TCA or Medical Assistance case, there has been a finding of good cause; or</text> </paragraph> <paragraph num="(4)"> <text>The case is an intergovernmental case.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In an intergovernmental case, the support enforcement agency shall:</text> <paragraph num="(1)"> <text>Notify the initiating state of its intent to close a case 60 days prior to case closure; and</text> </paragraph> <paragraph num="(2)"> <text>Stop income withholding notice within 10 working days of receipt of instructions for case closure from an initiating state pursuant to 45 CFR §303.11(c)(12).</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Record Maintenance."> <text>The support enforcement agency shall maintain records of all cases including payment records, court actions, and correspondence.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Reporting."> <text>Support enforcement agencies shall compile statistical and fiscal reports as required by the Administration.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-106—10-116, 10-118, 10-119, 10-119.3—10-144, and 10-303—10-359, Annotated Code of Maryland;Agency Note: Federal Regulatory Reference—45 CFR §§302, 303.2—303.15, 303.30, 303.31, and 303.71—303.106; 42 U.S.C. §654(6)(B)</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective September 17, 2001 (28:18 Md. R. 1619); August 29, 2016 (43:17 Md. R. 952)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective December 6, 2007 (34:24 Md. R. 2157); March 9, 2009 (36:5 Md. R. 421)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective September 17, 2001 (28:18 Md. R. 1619)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 14, 2011 (38:23 Md. R. 1419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective January 1, 2007 (33:26 Md. R. 1995); November 14, 2011 (38:23 Md. R. 1419)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective September 17, 2001 (28:18 Md. R. 1619); July 16, 2009 (36:14 Md. R. 984); April 30, 2012 (39:8 Md. R. 533)</annotation> </annotations> </chapter> <chapter num="03" heading="Location of Parents"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the procedures of the support enforcement agency to locate a parent to establish and enforce the duty of support and for other purposes allowed by federal law.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Authorized individual” means a judge or attorney empowered to act on behalf of the State to:</text> <paragraph num="(a)"> <text>Make or enforce a child custody determination;</text> </paragraph> <paragraph num="(b)"> <text>Make or enforce a visitation determination; or</text> </paragraph> <paragraph num="(c)"> <text>Prosecute a parental kidnapping case.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Federal Parent Locator Service” means the Parent Locator Service operated by the federal Office of Child Support Enforcement.</text> </paragraph> <paragraph num="(3)"> <text>“Parent” means the natural or adoptive mother or father.</text> </paragraph> <paragraph num="(4)"> <text>“Parental kidnapping” means an act by which a parent has taken physical custody of a child with the knowledge that another individual is the lawful custodian.</text> </paragraph> <paragraph num="(5)"> <text>“State Parent Locator Service” means the unit of the Administration that assists local child support enforcement agencies in locating parents.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Parent Location."> <paragraph num="A."> <text>The support enforcement agency shall make reasonable attempts to locate parents including accessing information in the State Parent Locator Service and the Federal Parent Locator Service for the purpose of establishing, modifying, or enforcing a support obligation.</text> </paragraph> <paragraph num="B."> <text>The support enforcement agency shall complete all location efforts within 75 days of determining that location is necessary.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="State Parent Locator Service."> <paragraph num="A."> <text>The Administration shall maintain a State Parent Locator Service.</text> </paragraph> <paragraph num="B."> <text>The State Parent Locator Service shall solicit information from available sources to locate an absent parent upon receipt of a request from:</text> <paragraph num="(1)"> <text>A support enforcement agency; or</text> </paragraph> <paragraph num="(2)"> <text>Maryland Central Registry.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The State Parent Locator Service shall be the conduit to the Federal Parent Locator Service for the purpose of locating a parent for enforcing custody or visitation at the request of an authorized individual.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Federal Parent Locator Service."> <paragraph num="A."> <text>The U.S. Department of Health and Human Services administers a Federal Parent Locator Service.</text> </paragraph> <paragraph num="B."> <text>The Federal Parent Locator Service conducts an information search upon receipt of a request from:</text> <paragraph num="(1)"> <text>State Parent Locator Service; or</text> </paragraph> <paragraph num="(2)"> <text>Support enforcement agency.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Child Custody, Visitation, or Parental Kidnapping."> <paragraph num="A."> <text>The Federal Parent Locator Service is available to authorized individuals for the purpose of locating a parent or child.</text> </paragraph> <paragraph num="B."> <text>The State Parent Locator Service shall:</text> <paragraph num="(1)"> <text>Request location information from the Federal Parent Locator Service when the conditions listed in §A of this regulation are met; and</text> </paragraph> <paragraph num="(2)"> <text>Send information furnished by the Federal Parent Locator Service to the authorized individual.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="State Case Registry of Records."> <text>The Administration shall maintain a State case registry of child support orders which contains information as required by federal and State law. This regulation does not, and may not be construed to, impose any duty on any unit of the State government other than the Administration.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114 and 12-105, Annotated Code of MarylandAgency Note: Federal Regulatory References—45 CFR §§302.35, 303.3, 303.15, 303.69, and 303.70; 42 U.S.C. §§653, 654, 654A, and 663</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective April 1, 2013 (40:6 Md. R. 472)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C adopted effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective August 6, 2001 (28:15 Md. R. 1396)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective May 13, 2002 (29:9 Md. R. 744)</annotation> </annotations> </chapter> <chapter num="04" heading="Establishment of Paternity"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the procedures of the support enforcement agency to establish paternity for a child eligible for support enforcement services.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Legal Action."> <paragraph num="A."> <text>The support enforcement agency shall initiate legal action to establish paternity when paternity is at issue as specified in Family Law Article, §5-1006, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Within 90 days of locating the alleged father, the support enforcement agency shall:</text> <paragraph num="(1)"> <text>Legally establish paternity;</text> </paragraph> <paragraph num="(2)"> <text>Exclude the alleged father as the biological father; or</text> </paragraph> <paragraph num="(3)"> <text>Complete service of process, if necessary, to commence proceedings to establish paternity.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If an alleged father is excluded, but another alleged father has been identified, the support enforcement agency shall initiate paternity action against the newly identified alleged father.</text> </paragraph> <paragraph num="D."> <text>In a TCA case in which the custodial parent fails to cooperate without good cause, the prosecutor may file the petition with the State named as the plaintiff.</text> </paragraph> <paragraph num="E."> <text>If attempts at service of process are unsuccessful, the support enforcement agency shall document the unsuccessful attempts.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Intergovernmental Establishment of Paternity."> <paragraph num="A."> <text>Maryland as the Initiating State.</text> <paragraph num="(1)"> <text>The support enforcement agency shall attempt to establish paternity using Maryland's long-arm statutes, if appropriate.</text> </paragraph> <paragraph num="(2)"> <text>If use of Maryland's long-arm statutes is inappropriate or unsuccessful, the support enforcement agency shall refer the case to the responding state's intergovernmental central registry.</text> </paragraph> <paragraph num="(3)"> <text>When referring a case to another state for establishment of paternity, the support enforcement agency shall include all documentation required by UIFSA.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Maryland as the Responding State. Upon receipt of a request from another state for establishment of paternity, the Maryland Central Registry shall forward the request to the appropriate Maryland support enforcement agency which shall take action to establish paternity.</text> </paragraph> <paragraph num="C."> <text>Maryland's Uniform Interstate Family Support Act (UIFSA). When providing services to establish paternity in an intergovernmental case, the Maryland support enforcement agency shall comply with the provisions of UIFSA.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Paternity Testing Laboratories."> <paragraph num="A."> <text>The Administration shall maintain a list of laboratories which perform paternity testing to identify or exclude an alleged father from paternity for use by the circuit courts of Maryland.</text> </paragraph> <paragraph num="B."> <text>A laboratory located in Maryland or out-of-State may apply to the Administration to be on the list of paternity testing laboratories.</text> </paragraph> <paragraph num="C."> <text>A laboratory's application shall include:</text> <paragraph num="(1)"> <text>The names and qualifications of the laboratory's directors and officers;</text> </paragraph> <paragraph num="(2)"> <text>Documentation that the laboratory is qualified to perform DNA analysis; and</text> </paragraph> <paragraph num="(3)"> <text>Documentation establishing that the laboratory is accredited as described in §D of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A laboratory included on the list shall be accredited by the American Association of Blood Banks' Parentage Testing Committee.</text> </paragraph> <paragraph num="E."> <text>The Administration's list of laboratories shall be qualified to perform DNA analysis.</text> </paragraph> <paragraph num="F."> <text>The Administration shall delete a laboratory from the list if it ceases to meet the criteria in §D of this regulation.</text> </paragraph> <paragraph num="G."> <text>Laboratories denied listing or removed from the list may appeal in writing to the Executive Director of the Administration within 30 days of the notice of the denial or removal.</text> </paragraph> <paragraph num="H."> <text>The Administration shall:</text> <paragraph num="(1)"> <text>Include the laboratory list in the Child Support Enforcement Program Policy Manual; and</text> </paragraph> <paragraph num="(2)"> <text>Provide a copy of the list to each circuit court in the State.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-1005—5-1048, and 10-301—10-359, Annotated Code of Maryland(Agency Note: Federal Regulatory Reference — 45 CFR §§302.31, 303.5, and 305.24)</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective October 20, 2008 (35:21 Md. R. 1824)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 31, 2011 (38:22 Md. R. 1344)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective February 4, 2013 (40:2 Md. R. 72); April 28, 2014 (41:8 Md. R. 469)</annotation> </annotations> </chapter> <chapter num="05" heading="Establishment of Support Obligation"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the actions to be taken by the support enforcement agency to establish court-ordered support obligations.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Legal Action to Establish a Support Obligation."> <paragraph num="A."> <text>The support enforcement agency shall initiate legal action to establish a court-ordered support obligation for a child:</text> <paragraph num="(1)"> <text>Eligible for support enforcement services; and</text> </paragraph> <paragraph num="(2)"> <text>Who has not had a support obligation established.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the parent of a child is a minor, the support enforcement agency may attempt to establish a court-ordered support obligation for the child against the parents of the minor parent if the:</text> <paragraph num="(1)"> <text>Child for whom support is sought receives TCA; and</text> </paragraph> <paragraph num="(2)"> <text>Minor parent has insufficient financial resources to support the child.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The support enforcement agency is not required to establish a court order for support when:</text> <paragraph num="(1)"> <text>The noncustodial parent:</text> <paragraph num="(a)"> <text>Cannot be located;</text> </paragraph> <paragraph num="(b)"> <text>Receives benefits from a means tested public assistance program;</text> </paragraph> <paragraph num="(c)"> <text>Is confined to a hospital or other care institution for the chronically, mentally, or physically ill and has no income or assets; or</text> </paragraph> <paragraph num="(d)"> <text>Is imprisoned without earnings or assets, and is not:</text> <paragraph num="(i)"> <text>Participating in an institutional work release program; and</text> </paragraph> <paragraph num="(ii)"> <text>Eligible for release before the child reaches the age of majority;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The custodial parent who receives TCA or Medical Assistance fails to cooperate with good cause;</text> </paragraph> <paragraph num="(3)"> <text>The child is:</text> <paragraph num="(a)"> <text>Married or has been married;</text> </paragraph> <paragraph num="(b)"> <text>18 years old and is not enrolled in secondary school;</text> </paragraph> <paragraph num="(c)"> <text>19 years old or older;</text> </paragraph> <paragraph num="(d)"> <text>Otherwise emancipated; or</text> </paragraph> <paragraph num="(e)"> <text>Deceased; or</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Paternity cannot be established.</text> </paragraph> </paragraph> <paragraph num="D."> <text>For any other situation not listed in §C of this regulation, the support enforcement agency, within 90 days of locating an absent parent, shall:</text> <paragraph num="(1)"> <text>Establish an order for support, including a provision:</text> <paragraph num="(a)"> <text>For health insurance for a child that is:</text> <paragraph num="(i)"> <text>Reasonable in cost; and</text> </paragraph> <paragraph num="(ii)"> <text>Accessible for the child; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For cash medical support that is reasonable in cost, until health insurance is available;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Complete service of process, if necessary, to commence proceedings to establish an order for support; or</text> </paragraph> <paragraph num="(3)"> <text>Document unsuccessful attempts to serve process.</text> </paragraph> </paragraph> <paragraph num="E."> <text>To establish a child support order, the support enforcement agency shall petition the court to:</text> <paragraph num="(1)"> <text>Provide for an earnings withholding and health insurance enrollment order; and</text> </paragraph> <paragraph num="(2)"> <text>Authorize the immediate service of the earnings withholding and health insurance enrollment order on the obligor's employer.</text> </paragraph> </paragraph> <paragraph num="F."> <text>When taking legal action in a TCA case in which the custodial parent does not cooperate and does not have good cause, the prosecutor may:</text> <paragraph num="(1)"> <text>Name the State as the plaintiff; and</text> </paragraph> <paragraph num="(2)"> <text>File the petition.</text> </paragraph> </paragraph> <paragraph num="G."> <text>The support enforcement agency may not attempt to establish a spousal support order.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Review and Modification of Child Support Orders."> <paragraph num="A."> <text>Notification.</text> <paragraph num="(1)"> <text>Every 3 years, the Administration shall notify each parent subject to a child support order of the right to request that the Administration review the order.</text> </paragraph> <paragraph num="(2)"> <text>The notice shall include:</text> <paragraph num="(a)"> <text>A description of the method for obtaining the Administration's review of an order; and</text> </paragraph> <paragraph num="(b)"> <text>The information that each parent must provide to the Administration.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Cases Eligible for Review.</text> <paragraph num="(1)"> <text>Upon request of either parent subject to a child support order, the support enforcement agency shall conduct a review of the order for possible modification at 36-month intervals from the date the order was established, modified, or last reviewed.</text> </paragraph> <paragraph num="(2)"> <text>In cases with an assignment of support, the support enforcement agency may conduct a review of the order for possible modification at 36-month intervals from the date the order was established, modified, or last reviewed without the request of either party.</text> </paragraph> <paragraph num="(3)"> <text>In intergovernmental cases, the support enforcement agency shall conduct a review of the order at the request of another state if the request for a review is appropriate.</text> </paragraph> <paragraph num="(4)"> <text>In cases that have a material change of circumstances that may result in a change of the child support order, a review may be conducted in less than the 36-month interval.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Conduct of Review.</text> <paragraph num="(1)"> <text>Before conducting a review, the support enforcement agency shall gather information required for application of the Maryland child support guidelines from any of the following sources:</text> <paragraph num="(a)"> <text>Federal and State automated databases to which the agencies have access;</text> </paragraph> <paragraph num="(b)"> <text>The parties in the case;</text> </paragraph> <paragraph num="(c)"> <text>Employers; and</text> </paragraph> <paragraph num="(d)"> <text>Other sources as determined appropriate by the support enforcement agency.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In cases when a review is conducted, the support enforcement agency shall:</text> <paragraph num="(a)"> <text>Evaluate information required for application of Maryland's child support guidelines as provided in Family Law Article, Title 12, Subtitle 2, Annotated Code of Maryland, to determine the appropriate support obligated amount; and</text> </paragraph> <paragraph num="(b)"> <text>Determine if the order provides for a provision for health insurance or cash medical support, until health insurance is available for the child.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The support enforcement agency shall notify both parents subject to the order of the:</text> <paragraph num="(a)"> <text>Outcome of the review; and</text> </paragraph> <paragraph num="(b)"> <text>Support enforcement agency's intent regarding further action on the case.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The support enforcement agency shall initiate action to modify the support order if:</text> <paragraph num="(a)"> <text>Material change in circumstance has occurred;</text> </paragraph> <paragraph num="(b)"> <text>Modification is needed to provide for a provision for health insurance or cash medical support, until health insurance is available for the child; or</text> </paragraph> <paragraph num="(c)"> <text>Modification is needed to extend the duration of the order to provide for support of a child who:</text> <paragraph num="(i)"> <text>Is 18 years old;</text> </paragraph> <paragraph num="(ii)"> <text>Is enrolled in secondary school; and</text> </paragraph> <paragraph num="(iii)"> <text>Has not attained 19 years old.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>When modifying a child support order in which the obligor is not subject to earnings withholding, the support enforcement agency shall petition the court to:</text> <paragraph num="(a)"> <text>Provide for an earnings withholding;</text> </paragraph> <paragraph num="(b)"> <text>Provide for a health insurance enrollment order, if appropriate; and</text> </paragraph> <paragraph num="(c)"> <text>Authorize the immediate service of the earnings withholding and health insurance enrollment order on the obligor's employer.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>For cases that qualify for a review, within 180 calendar days of receiving a request for a review or locating the nonrequesting parent, whichever occurs later, the support enforcement agency shall conduct a review of the order, and:</text> <paragraph num="(a)"> <text>Take appropriate steps to adjust the order; or</text> </paragraph> <paragraph num="(b)"> <text>Determine that the order should not be adjusted.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Intergovernmental Establishment and Modification of Support Order."> <text>When providing services in an intergovernmental case to establish or modify an order for support, the support enforcement agency shall comply with the provisions of UIFSA.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114, 10-204, 10-301—10-359, and 12-101—12-204, Annotated Code of Maryland;Agency Note: Federal Regulatory Reference — 45 CFR §§302.56, 303.4—303.5, 303.8, and 303.31; 42 U.S.C. §652(f)</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 17, 2001 (28:18 Md. R. 1620)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective August 16, 2004 (31:16 Md. R. 1253)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective September 8, 2008 (35:18 Md. R. 1600); May 17, 2010 (37:10 Md. R. 721)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective September 17, 2001 (28:18 Md. R. 1620)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B, C amended effective September 8, 2008 (35:18 Md. R. 1600)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective October 31, 2011 (38:22 Md. R. 1344)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective August 16, 2004 (31:16 Md. R. 1253); May 17, 2010 (37:10 Md. R. 721); March 17, 2014 (41:5 Md. R. 341)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 31, 2011 (38:22 Md. R. 1344)</annotation> </annotations> </chapter> <chapter num="06" heading="Enforcement of Support Obligation"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the procedures of the support enforcement agency to enforce compliance with the terms of child support orders under its supervision.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Earnings withholding notice” means a notice in a format prescribed by federal law issued by the administration to an employer requiring the employer to deduct support payments from the earnings of an obligor.</text> </paragraph> <paragraph num="(2)"> <text>“Earnings withholding order” means an order in a format prescribed by federal law issued by a tribunal to an employer requiring the employer to deduct support payments from the earnings of an obligor.</text> </paragraph> <paragraph num="(3)"> <text>“Garnishment” means a legal proceeding by which a noncustodial parent's property, money, or money owed the noncustodial parent is withheld from the noncustodial parent or a third party and applied to the payment of the noncustodial parent's child support obligation.</text> </paragraph> <paragraph num="(4)"> <text>“IRS full collection service” means a program in which the Internal Revenue Service (IRS) collects arrears on child support obligations for the Administration.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Monitoring."> <text>The support enforcement agency shall review, at least once a month, the payment status of each case for which it is responsible.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Enforcement of the Child Support Obligation."> <paragraph num="A."> <text>The support enforcement agency shall:</text> <paragraph num="(1)"> <text>Enforce each obligation for which payment is delinquent in an amount equal to the support payment for 1 month;</text> </paragraph> <paragraph num="(2)"> <text>Take appropriate enforcement action within 30 days of identifying a delinquency or the location of the noncustodial parent, whichever occurs later; and</text> </paragraph> <paragraph num="(3)"> <text>Take appropriate action to enforce a health insurance enrollment order.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If service of process is necessary before enforcement action, the support enforcement agency shall:</text> <paragraph num="(1)"> <text>Complete service and take enforcement action within 60 days of identifying the delinquency or locating the noncustodial parent, whichever occurs later; or</text> </paragraph> <paragraph num="(2)"> <text>In cases where service of process is not completed, document unsuccessful attempts to serve the noncustodial parent.</text> </paragraph> </paragraph> <paragraph num="C."> <text>To enable the support enforcement agency to properly enforce the order, the custodial parent shall notify the support enforcement agency when the child:</text> <paragraph num="(1)"> <text>Marries;</text> </paragraph> <paragraph num="(2)"> <text>Becomes 18 years old and is enrolled in secondary school;</text> </paragraph> <paragraph num="(3)"> <text>Otherwise emancipates; or</text> </paragraph> <paragraph num="(4)"> <text>Dies.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Methods of Child Support Enforcement."> <paragraph num="A."> <text>Earnings Withholding. The support enforcement agency shall issue an earnings withholding notice in accordance with COMAR 07.07.19 for:</text> <paragraph num="(1)"> <text>Civil child support orders; and</text> </paragraph> <paragraph num="(2)"> <text>Criminal nonsupport orders.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Noncustodial Parent Contact. The support enforcement agency may contact the noncustodial parent, by telephone or mail, to negotiate a lump sum payment or a payment plan to pay the arrears.</text> </paragraph> <paragraph num="C."> <text>Court Action.</text> <paragraph num="(1)"> <text>The support enforcement agency may initiate contempt proceedings against the noncustodial parent when the noncustodial parent accumulates more than 30 days arrears.</text> </paragraph> <paragraph num="(2)"> <text>When an arrearage exists under a child support order issued in a criminal nonsupport proceeding, the support enforcement agency shall notify the attorney for the support enforcement agency of the arrearage not later than 60 days before the expiration of the order.</text> </paragraph> <paragraph num="(3)"> <text>The support enforcement agency may request that the attorney for the support enforcement agency provide all necessary legal services for:</text> <paragraph num="(a)"> <text>Garnishing financial accounts and attaching assets of the noncustodial parent;</text> </paragraph> <paragraph num="(b)"> <text>Securing a performance bond; and</text> </paragraph> <paragraph num="(c)"> <text>Using any other form of legal process considered appropriate.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>IRS Full Collection Service. The support enforcement agency may apply for collection by the IRS, when the support enforcement agency documents that:</text> <paragraph num="(1)"> <text>There are arrears equal to or exceeding $750;</text> </paragraph> <paragraph num="(2)"> <text>Local, State, and intergovernmental enforcement efforts have failed; and</text> </paragraph> <paragraph num="(3)"> <text>The noncustodial parent has known assets.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Lien Against Real Property. The support enforcement agency may file a notice of a child support lien with the clerk of a circuit court under Family Law Article, §10-141, Annotated Code of Maryland, if:</text> <paragraph num="(1)"> <text>The noncustodial parent is in arrears for a child support obligation in an amount exceeding $500;</text> </paragraph> <paragraph num="(2)"> <text>The unpaid child support constitutes a lien under Family Law Article, §10-140, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(3)"> <text>Real property deeded to the noncustodial parent has been identified and the noncustodial parent's ownership interest in the property has been verified.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Garnishment of Financial Accounts. The support enforcement agency may initiate action to garnish the financial account of a noncustodial parent under Maryland Rule 2-645, if:</text> <paragraph num="(1)"> <text>The noncustodial parent owes at least $500 arrears; and</text> </paragraph> <paragraph num="(2)"> <text>The support enforcement agency has verified that the noncustodial parent has ownership interest in the account.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Performance Bond. The support enforcement agency may request that a court order a noncustodial parent to post a bond to ensure consistent payment of a child support obligation if:</text> <paragraph num="(1)"> <text>The noncustodial parent owes at least $500 arrears;</text> </paragraph> <paragraph num="(2)"> <text>Financial accounts of the noncustodial parent cannot be garnished;</text> </paragraph> <paragraph num="(3)"> <text>Financial accounts of the noncustodial parent have sufficient value to satisfy:</text> <paragraph num="(a)"> <text>All arrears owed; or</text> </paragraph> <paragraph num="(b)"> <text>A portion of the arrears equal to 6 months of the support ordered amount;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The noncustodial parent is:</text> <paragraph num="(a)"> <text>Self-employed; or</text> </paragraph> <paragraph num="(b)"> <text>Earnings withholding has not been effective;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The noncustodial parent's payment history has been poor as evidenced by:</text> <paragraph num="(a)"> <text>Irregular payments; or</text> </paragraph> <paragraph num="(b)"> <text>Payments less than the support ordered amount; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The noncustodial parent is out of compliance with the most recent support order.</text> </paragraph> </paragraph> <paragraph num="H."> <text>National Medical Support Notice (NMSN). The support enforcement agency shall issue a NMSN in accordance with COMAR 07.07.20 to enforce the medical support provisions of a child support order.</text> </paragraph> <paragraph num="I."> <text>Other Remedies. The support enforcement agency shall initiate other enforcement remedies as provided for in this subtitle.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Intergovernmental Enforcement."> <text>The support enforcement agency shall:</text> <paragraph num="A."> <text>Cooperate with child support enforcement agencies of other states to secure compliance with court orders for child support;</text> </paragraph> <paragraph num="B."> <text>Use all appropriate enforcement methods in intergovernmental cases that the support enforcement agency uses in intrastate cases;</text> </paragraph> <paragraph num="C."> <text>Initiate intergovernmental earnings withholding procedures when an obligor is liable for earnings withholding and the obligor's employer:</text> <paragraph num="(1)"> <text>Is located outside the State, and</text> </paragraph> <paragraph num="(2)"> <text>Has no agent in the State; and</text> </paragraph> </paragraph> <paragraph num="D."> <text>Comply with the provisions of UIFSA.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-108—10-108.2, 10-113—10-116, 10-119, 10-119.3—10-359, and 12-102; Article 1, §24; Annotated Code of Maryland;Agency Note: Federal Regulatory Reference — 45 CFR §§302.60—302.65, 302.80, 303.6, 303.31, 303.71—303.100, 303.102, and 303.104</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C adopted effective August 2, 2004 (31:15 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, H amended effective January 19, 2004 (31:1 Md. R. 30)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D amended effective October 31, 2011 (38:22 Md. R. 1345)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective October 31, 2011 (38:22 Md. R. 1345)</annotation> </annotations> </chapter> <chapter num="07" heading="Collection and Distribution of Support"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the responsibilities of the State Disbursement Unit (SDU) of the Administration for the collection, distribution, and disbursement of child support payments.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Distribution” means the application of collections to appropriate accounts as required by the Social Security Act and regulations issued under the Social Security Act.</text> </paragraph> <paragraph num="(2)"> <text>“Disbursement” means forwarding payments to the payee of the case.</text> </paragraph> <paragraph num="(3)"> <text>“Electronic transfer” means the electronic transfer of support payments to a designated account in a financial institution.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Responsibilities of SDU."> <paragraph num="A."> <text>The SDU is responsible for the collection, distribution, and disbursement of support payments ordered payable through a court, support enforcement agency, or the SDU.</text> </paragraph> <paragraph num="B."> <text>The Administration shall:</text> <paragraph num="(1)"> <text>Maintain records of support payments:</text> <paragraph num="(a)"> <text>Collected;</text> </paragraph> <paragraph num="(b)"> <text>Distributed; and</text> </paragraph> <paragraph num="(c)"> <text>Disbursed; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Adhere to generally accepted accounting principles and procedures.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Bonding Against Loss Resulting from Misappropriation. An employee of the SDU or a support enforcement agency who has access to, or control over, funds collected pursuant to this subtitle shall be covered by a bond against loss resulting from misappropriation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Methods of Payment."> <paragraph num="A."> <text>The SDU may accept support payments made by check, credit card, money order, or electronic funds transfer.</text> </paragraph> <paragraph num="B."> <text>The appropriate support enforcement agency shall furnish a record of payment to a noncustodial or custodial parent upon request.</text> </paragraph> <paragraph num="C."> <text>Dishonored Checks.</text> <paragraph num="(1)"> <text>When a noncustodial parent's check is dishonored by a financial institution, the SDU shall send a notice to the noncustodial parent demanding payment by certified check or money order within 7 days of the date of the notice.</text> </paragraph> <paragraph num="(2)"> <text>The SDU may charge the noncustodial parent the cost incurred for processing the noncustodial parent's dishonored check.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Distribution and Disbursement of Support Payment Collections."> <paragraph num="A."> <text>The amount of child support collected and due shall be distributed and disbursed as required by the court order and the Social Security Act and regulations issued under the Social Security Act.</text> </paragraph> <paragraph num="B."> <text>The Administration may issue support payments to a custodial parent by electronic transfer.</text> </paragraph> <paragraph num="C."> <text>Before issuing support payments to a custodial parent by electronic transfer, the Administration shall notify the custodial parent of the:</text> <paragraph num="(1)"> <text>Intention to transmit future payments electronically; and</text> </paragraph> <paragraph num="(2)"> <text>Exemptions available under §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Within 30 working days of receiving notification, the custodial parent shall:</text> <paragraph num="(1)"> <text>Designate an account to which the payments may be sent; or</text> </paragraph> <paragraph num="(2)"> <text>Claim an exemption as specified in §F of this regulation.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If within 30 days of receiving the notice specified in §C of this regulation, the custodial parent fails to designate an account for electronic transfer and fails to demonstrate that an exemption under §F of this regulation applies, the Administration may:</text> <paragraph num="(1)"> <text>Establish an account to which payments may be electronically transmitted; and</text> </paragraph> <paragraph num="(2)"> <text>Provide to the custodial parent any information, identification cards, or other materials necessary to access the funds in the account.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The Administration may not require a custodial parent to receive support payments by electronic transfer if there is a verified hardship in:</text> <paragraph num="(1)"> <text>Paying the account access fees; or</text> </paragraph> <paragraph num="(2)"> <text>Accessing the funds due to:</text> <paragraph num="(a)"> <text>A physical or mental disability;</text> </paragraph> <paragraph num="(b)"> <text>A language barrier;</text> </paragraph> <paragraph num="(c)"> <text>A literacy barrier; or</text> </paragraph> <paragraph num="(d)"> <text>The custodial parent's home and place of work being located more than 10 miles from:</text> <paragraph num="(i)"> <text>An automated teller machine; or</text> </paragraph> <paragraph num="(ii)"> <text>A financial institution where the account funds can be accessed.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Undeliverable Payments."> <paragraph num="A."> <text>If the payor and the payee of a payment cannot be identified, the SDU shall:</text> <paragraph num="(1)"> <text>Deposit the payment in the Administration's bank account;</text> </paragraph> <paragraph num="(2)"> <text>Investigate the nature of the payment to properly distribute and disburse the payment; and</text> </paragraph> <paragraph num="(3)"> <text>Document unsuccessful attempts to distribute and disburse the payment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A payment is considered abandoned if the:</text> <paragraph num="(1)"> <text>Parties are unidentified for 3 years; or</text> </paragraph> <paragraph num="(2)"> <text>Payment cannot be delivered to the custodial parent and attempts to refund the payment to the noncustodial parent are unsuccessful over a 3-year period.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Administration shall annually:</text> <paragraph num="(1)"> <text>Submit a detailed list of all abandoned payments to the Comptroller of the Treasury's Abandoned Property Unit; and</text> </paragraph> <paragraph num="(2)"> <text>Remit funds covering the total of such abandoned payments to the Comptroller of the Treasury's Abandoned Property Unit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Record Retention."> <text>The SDU shall retain fiscal case records for each case for the latest of the following periods:</text> <paragraph num="A."> <text>3 years from the closing of the case;</text> </paragraph> <paragraph num="B."> <text>The time of closing of any pending audit covering the records;</text> </paragraph> <paragraph num="C."> <text>3 years after receipt of the latest federal tax refund offset; or</text> </paragraph> <paragraph num="D."> <text>5 years after a child support payment has been remitted to the Comptroller as abandoned property.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-108—10-108.5 and 10-114; Commercial Law Article, §17-301 and 17-322; Annotated Code of MarylandAgency Note: Federal Regulatory Reference—45 CFR §§74.53, 302.32, 302.38, 302.51, 302.52, and 302.54; 42 U.S.C. §654b</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective May 23, 2005 (32:10 Md. R. 924)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective February 26, 2007 (34:4 Md. R. 398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective February 26, 2007 (34:4 Md. R. 398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 23, 2005 (32:10 Md. R. 924)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective February 26, 2007 (34:4 Md. R. 398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective July 16, 2009 (36:14 Md. R. 984)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B, C amended effective February 26, 2007 (34:4 Md. R. 398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective March 9, 2009 (36:5 Md. R. 421)</annotation> </annotations> </chapter> <chapter num="08" heading="State Comptroller Intercept Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>This chapter establishes the procedures of the Child Support Administration for identifying and reporting certain delinquent child support obligors to the Comptroller for interception of:</text> <paragraph num="(1)"> <text>State tax refunds;</text> </paragraph> <paragraph num="(2)"> <text>Abandoned property; and</text> </paragraph> <paragraph num="(3)"> <text>Any payment due to the obligor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The interception by the Comptroller of these payments is to satisfy child support arrears.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Abandoned property” means any personal property delivered to the Comptroller as abandoned by any person.</text> </paragraph> <paragraph num="(2)"> <text>“Comptroller” means the Comptroller of the Treasury.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Duties of the Administration."> <paragraph num="A."> <text>The Administration shall annually certify to the Comptroller child support obligations which are:</text> <paragraph num="(1)"> <text>More than $150 in arrears; and</text> </paragraph> <paragraph num="(2)"> <text>Owed on cases in which the obligee is receiving services under Title IV-D of the Social Security Act.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The certification shall include, if known, the name of the obligor, Social Security number (when known), the total amount of accumulated arrears, the address, case number, and any known alias of the person certified, and the name of the obligee.</text> </paragraph> <paragraph num="C."> <text>Written Notice of Certification.</text> <paragraph num="(1)"> <text>The Administration shall send a written notice of the certification to the last known address of the obligor at least 30 days before certification.</text> </paragraph> <paragraph num="(2)"> <text>The notice shall advise the obligor of the:</text> <paragraph num="(a)"> <text>Certification;</text> </paragraph> <paragraph num="(b)"> <text>Right to request an investigation; and</text> </paragraph> <paragraph num="(c)"> <text>Method of doing so.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The certification does not affect the authority of the Administration otherwise to enforce payment of support obligations under other provisions of this subtitle.</text> </paragraph> <paragraph num="E."> <text>The Administration shall instruct the Comptroller to delete a certified obligation or to reduce a certified arrearage upon the Administration's conclusion that a person has been wrongly certified, or has since paid all or a significant portion of the support obligation arrearage.</text> </paragraph> <paragraph num="F."> <text>In a case certified for non-TCA arrears only, the Administration shall remit the intercepted amount to the obligee within 30 days after its receipt from the Comptroller, if no appeal of intercept is made.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Duties of the Comptroller of the Treasury."> <paragraph num="A."> <text>The Comptroller may not question the certifications of the Administration.</text> </paragraph> <paragraph num="B."> <text>The Comptroller shall compare the names certified by the Administration with persons who file tax returns and are entitled to a tax refund, not less often than weekly.</text> </paragraph> <paragraph num="C."> <text>The Comptroller shall delete certified names or change amounts when instructed by the Administration. If, because an intercept has been made the Comptroller is unable to do so, the Comptroller shall inform the Administration.</text> </paragraph> <paragraph num="D."> <text>If a match is made between a taxpayer eligible for a tax refund and a certified obligor, the Comptroller shall determine whether the refund or the arrears due the obligee or the Administration are greater. If the refund is equal to or less than the arrears due, the Comptroller shall pay the full refund to the Administration. If the refund is greater than the arrears, the Comptroller shall pay only that portion of the refund to the Administration which is equal to the arrears. The Comptroller shall pay the remainder of the refund to the obligor.</text> </paragraph> <paragraph num="E."> <text>The Comptroller shall send written notification of the intercept to the obligor within 15 days of the intercept. The notification shall inform the obligor of the right to appeal and of the method of doing so.</text> </paragraph> <paragraph num="F."> <text>If a match occurs with one of the parties to a joint tax return, the entire refund is subject to intercept. If a match occurs with a party to a combined separate return, the refund due the obligor only is subject to intercept.</text> </paragraph> <paragraph num="G."> <text>The Comptroller shall remit payments from tax returns of obligors to the Administration not less often than weekly. The Comptroller shall submit to the Administration a list identifying the obligors for whom remittance is made. The list shall include the taxpayer's name, Social Security number, Administration case number, the taxpayer's home address, and any other information from his files the Comptroller finds appropriate to substantiate the matching of names.</text> </paragraph> <paragraph num="H."> <text>If the Comptroller receives a request to intercept a tax refund for another obligation, other than a tax obligation to the State or any of its subdivisions, the Comptroller shall remit the refund, up to the amount of arrearages certified, to the Administration before honoring the other request.</text> </paragraph> <paragraph num="I."> <text>The Comptroller shall:</text> <paragraph num="(1)"> <text>Withhold the amount of the arrears from abandoned property or any payment due to the obligor;</text> </paragraph> <paragraph num="(2)"> <text>Remit the amount withheld to the Administration; and</text> </paragraph> <paragraph num="(3)"> <text>Notify the obligor of:</text> <paragraph num="(a)"> <text>The amount paid to the Administration; and</text> </paragraph> <paragraph num="(b)"> <text>The right to appeal the intercept:</text> <paragraph num="(i)"> <text>To the Office of Administrative Hearings; and</text> </paragraph> <paragraph num="(ii)"> <text>Pursuant to Regulation .06 of this chapter.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Investigation."> <paragraph num="A."> <text>Upon notice of certification, the obligor has a right to request an investigation by the Administration if the obligor disputes the existence or amount of the arrears.</text> </paragraph> <paragraph num="B."> <text>The Administration may decline to investigate a complaint under the following conditions:</text> <paragraph num="(1)"> <text>The complaint concerns an issue other than the existence or the amount of the arrears;</text> </paragraph> <paragraph num="(2)"> <text>The complaint requesting an investigation was received more than 15 days from the date the notification of certification was sent to the obligor for a tax refund; or</text> </paragraph> <paragraph num="(3)"> <text>The complaint requesting an investigation was received more than 30 days from the date the notification of certification was sent to the obligor for abandoned property or any payment due to the obligor.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Administration shall submit to the complainant and, in an NAFDC case, to the obligee, a report of its findings within 30 days from the date that the complaint was received.</text> </paragraph> <paragraph num="D."> <text>If the investigation concludes that the obligation should not have been certified under these regulations, the Administration shall instruct the Comptroller to delete the obligation from the certified list. If the conclusion is that the amount certified was incorrectly high, the Administration shall instruct the Comptroller to reduce the amount.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Appeals."> <paragraph num="A."> <text>Appeal Rights and Restrictions.</text> <paragraph num="(1)"> <text>A certified obligor has the right to appeal the intercept of all or part of the obligor’s tax refund, abandoned property, or any payment due to the obligor.</text> </paragraph> <paragraph num="(2)"> <text>An appeal shall be conducted according to COMAR 07.01.04.</text> </paragraph> <paragraph num="(3)"> <text>An obligor may not appeal except on the claim that:</text> <paragraph num="(a)"> <text>The arrearage certified does not exist; or</text> </paragraph> <paragraph num="(b)"> <text>The arrearage does exist but in a lesser amount than that certified by the Administration, or intercepted by the Comptroller.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The obligor may not raise on appeal any issue regarding the amount of tax refund otherwise due the taxpayer. This restriction does not prejudice any rights available under the tax laws.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Remedies.</text> <paragraph num="(1)"> <text>If, in the case of an appeal of intercept, the administrative law judge decides that no arrearage exists, the Administration shall pay the full amount to the obligor within 30 days of the date of that determination.</text> </paragraph> <paragraph num="(2)"> <text>If, in an NAFDC case, the administrative law judge decides that the intercept, or part of the intercept, is due the obligee, the Administration shall remit the correct amount to the obligee within 15 days after expiration of the period of appeal to the circuit court. If the case is appealed to the circuit court, the Administration shall distribute the intercepted amount as ordered by the court.</text> </paragraph> <paragraph num="(3)"> <text>If the administrative law judge determines that the tax refund, abandoned property, or any payment due to the obligor remitted to the Administration is in excess of the arrears as of the date of the review or hearing, the Administration shall remit the excess to the obligor within 30 days of the date of the decision.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-113 and 10-113.2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective November 3, 1980 (7:23 Md. R. 2159); adopted permanently effective March 13, 1981 (8:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02B—I, .04C, and .05A—D amended effective September 26, 1983 (10:19 Md. R. 1689)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02B—I, .03A—E, G, .04A—D, and .05A—C amended, and .03H adopted effective January 2, 1984 (10:26 Md. R. 2339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 7, 1985 (12:20 Md. R. 1923)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective March 6, 1989 (16:4 Md. R. 494)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 7, 1987 (14:18 Md. R. 1964); March 6, 1989 (16:4 Md. R. 494)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02G amended effective September 28, 1992 (19:19 Md. R. 1703)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02K repealed effective June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective September 28, 1992 (19:19 Md. R. 1703); June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective March 6, 1989 (16:4 Md. R. 494); September 28, 1992 (19:19 Md. R. 1703); June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective September 28, 1992 (19:19 Md. R. 1703); June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Annotation: This chapter was adopted in conjunction with the Comptroller of the Treasury.</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.02 to COMAR 07.07.08 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 5, 1999 (26:7 Md. R. 540); November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 16, 2011 (38:10 Md. R. 614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03G repealed effective April 25, 2016 (43:8 Md. R. 497)</annotation> </annotations> </chapter> <chapter num="09" heading="Federal Income Tax Refund Offset Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“IRS” means the Internal Revenue Service of the U.S. Department of the Treasury, which, under federal law, offsets income tax refunds against certain support obligation arrearages.</text> </paragraph> <paragraph num="(2)"> <text>“Offset” means withholding by the IRS of all or part of a federal income tax refund due a taxpayer, and remitting it to OCSE for transmittal to the State.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Certification."> <paragraph num="A."> <text>The Administration shall certify to OCSE a noncustodial parent whose support obligation assigned to the State is in arrears $150 or more.</text> </paragraph> <paragraph num="B."> <text>The Administration shall certify to OCSE any non-TCA child support arrears which are not assigned to the State if the:</text> <paragraph num="(1)"> <text>Amount of arrears equals or exceeds $500; and</text> </paragraph> <paragraph num="(2)"> <text>Obligation is payable to the Administration or other public child support collection agency, and the arrears certified are on record in that agency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Administration shall notify the noncustodial parent of the:</text> <paragraph num="(1)"> <text>Pending certification of arrears to OCSE; and</text> </paragraph> <paragraph num="(2)"> <text>Right to request an investigation and manner to do so.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The certification shall provide the noncustodial parent's name, Social Security number, case number, and the total amount of accumulated arrearages as of the date of the certification.</text> </paragraph> <paragraph num="E."> <text>Without further notice to the obligor, the Administration shall provide OCSE with updates at least monthly to adjust the amount of arrears to reflect any payments or additional arrears that accrue after the date of certification.</text> </paragraph> <paragraph num="F."> <text>The Administration shall instruct OCSE to remove a noncustodial parent's name from certification upon the Administration's conclusion that the noncustodial parent has been wrongly certified, or no longer meets the criteria for certification.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Investigation."> <paragraph num="A."> <text>The noncustodial parent has a right to request an investigation by the Administration if the:</text> <paragraph num="(1)"> <text>Noncustodial parent disputes the existence or amount of the arrears; and</text> </paragraph> <paragraph num="(2)"> <text>Request is received by the Administration not later than 15 days after the date on the notice.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration may decline to conduct an investigation under the following conditions:</text> <paragraph num="(1)"> <text>The request concerns an issue other than the existence or the amount of the arrears; or</text> </paragraph> <paragraph num="(2)"> <text>The request was received more than 15 days from the date the notification of certification was sent to the noncustodial parent.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The Administration shall submit to the noncustodial parent a written report of its findings within 30 days from the date that the request for investigation was received.</text> </paragraph> <paragraph num="D."> <text>If, as a result of the investigation, the Administration finds that the obligation should not be certified under this chapter, the Administration may not proceed with the certification.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Appeals."> <paragraph num="A."> <text>A person who has been notified by IRS that all or part of the federal income tax refund has been offset for a support obligation arrearage certified by the Administration is entitled to an appeal.</text> </paragraph> <paragraph num="B."> <text>The appeal shall be conducted according to COMAR 07.01.04.</text> </paragraph> <paragraph num="C."> <text>The date for calculation of the amount of any arrearage used in the decision is the date of the review or hearing.</text> </paragraph> <paragraph num="D."> <text>If the decision on the appeal is that no arrearage exists, or that the amount of the income tax refund exceeds the arrearage, the Administration shall reimburse the appellant the appropriate amount within 60 days of the date of the decision, or within 60 days of the date the money is received from the U.S. Treasury, whichever is later.</text> </paragraph> <paragraph num="E."> <text>In the case of a consolidated appeal concerning a federal income tax offset and an intercept of a State income tax refund, reimbursement to the appellant, if any, is due 60 days from the date of the decision or 60 days from the date the money from the federal income tax refund is received from the U.S. Treasury, whichever is later.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Distribution."> <text>If an amount is offset from a noncustodial parent owing certified non-TCA and TCA arrears, the intercepted amount shall be applied first to the TCA obligation, and if there is any amount remaining, to the non-TCA obligation.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-110, 10-113 and 10-114, Annotated Code of Maryland;Agency Note: Federal Regulatory Reference — 45 CFR §303.72; 42 U.S.C. §664</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 10,1983 (10.20 Md. R. 1785)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02 amended effective October 7, 1985 (12:20 Md. R. 1924)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective March 6, 1989 (16:4 Md. R. 495)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 7, 1987 (14:18 Md. R. 1964)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, E amended effective September 28, 1992 (19:19 Md. R. 1704)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 A, C, E, G amended effective June 19, 1995 (22:12 Md. R. 899)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 adopted effective October 7, 1985 (12:20 Md. R. 1924)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.03 to COMAR 07.07.09 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 12, 2001 (28:22 Md. R. 1935)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 24, 2005 (32:23 Md. R. 1825)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B repealed effective April 25, 2016 (43:8 Md. R. 497)</annotation> </annotations> </chapter> <chapter num="10" heading="Lottery Intercept Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Term Defined. “Agency” means the State Lottery Agency.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Duties of the Administration."> <paragraph num="A."> <text>The Administration may periodically certify to the Agency any child support obligations which are $150 or more in arrears if the obligation is payable to the Administration or to another public support collection agency, and the arrears certified are on record in that agency.</text> </paragraph> <paragraph num="B."> <text>The certification shall provide the name and Social Security number of the obligor, the total arrears due and any other necessary information.</text> </paragraph> <paragraph num="C."> <text>In a case certified for non-TCA arrears only, if no appeal is filed, the Administration shall remit the intercepted amount to the custodial parent within 2 business days of the expiration of the appeal period.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Duties of the State Lottery Agency."> <paragraph num="A."> <text>The Agency may not question the certifications of the Administration.</text> </paragraph> <paragraph num="B."> <text>The Agency shall compare the names and Social Security numbers certified by the Administration with the names and Social Security numbers of persons who claim lottery prizes to be paid by check directly by the Agency or by annuity payments.</text> </paragraph> <paragraph num="C."> <text>If a match is made between a prize winner and a certified obligor, the Agency shall determine whether the prize or the arrears due the Administration is greater. If the prize is equal to or less than the arrears due, the Agency shall pay the prize to the Administration. If the prize is greater than the arrears, the Agency shall pay that portion of the prize which is equal to the arrears to the Administration, and the remainder to the obligor.</text> </paragraph> <paragraph num="D."> <text>If a prize is won by a certified obligor along with another person or persons, the Agency shall intercept only that portion of the prize that is due the obligor.</text> </paragraph> <paragraph num="E."> <text>The Agency shall hand deliver or mail a written notification of the intercept to the obligor within 24 hours of the intercept. If the prize is to be paid by a series of payments, the notice shall be given only once. The notice shall be dated and inform the obligor:</text> <paragraph num="(1)"> <text>Of the Administration's certification of support arrears in the amount specified;</text> </paragraph> <paragraph num="(2)"> <text>Of the requirements of the law;</text> </paragraph> <paragraph num="(3)"> <text>That the Agency proposes to pay the prize, or that portion of it equal to the support arrears, to the Administration; and</text> </paragraph> <paragraph num="(4)"> <text>Of the right to appeal to the Administration.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The Agency shall remit intercepted prizes to the Administration daily, accompanied by a list identifying the obligors for whom remittance is made. The list shall include the winner's name, Social Security number, the winner's home address, and any other information from the Agency files appropriate to the enforcement of the child support obligation.</text> </paragraph> <paragraph num="G."> <text>Upon notification by the Administration that the certified arrears of an obligor who has won a prize to be paid as an annuity are to be modified, the Agency shall modify its records.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Appeals."> <paragraph num="A."> <text>Appeal Rights and Restrictions.</text> <paragraph num="(1)"> <text>A certified noncustodial parent has the right to appeal the intercept of all or part of a lottery prize.</text> </paragraph> <paragraph num="(2)"> <text>An appeal shall be conducted according to COMAR 07.01.04.</text> </paragraph> <paragraph num="(3)"> <text>A noncustodial parent may claim on appeal that either the:</text> <paragraph num="(a)"> <text>Arrearage certified does not exist; or</text> </paragraph> <paragraph num="(b)"> <text>Arrears are less than the amount intercepted.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Decisions and Remedies.</text> <paragraph num="(1)"> <text>The decision shall be mailed to the noncustodial parent and representative and, in a non-TCA case, the custodial parent. The decision shall include a statement of the noncustodial parent's right to a judicial review of the decision.</text> </paragraph> <paragraph num="(2)"> <text>If a prize is to be paid in a series of payments, and the arrears are not entirely eliminated by the first intercept, the Administration shall notify the Agency of its decision.</text> </paragraph> <paragraph num="(3)"> <text>If the Administration determines that no arrears exist, the Administration shall pay the full amount of the intercept to the noncustodial parent within 30 days of the date of that determination.</text> </paragraph> <paragraph num="(4)"> <text>If the Administration determines that the intercept is in excess of the arrears as of the date of the review of the record or of the hearing, the Administration shall remit the excess amount to the noncustodial parent within 30 days of the date of the decision.</text> </paragraph> <paragraph num="(5)"> <text>If, in a non-TCA case, the administrative law judge determines that the intercept, or part of the intercept, is due to the custodial parent, the Administration shall remit the amount to the custodial parent within 15 days after expiration of the period of appeal to the circuit court. If the case is appealed to the circuit court, the Administration shall distribute the intercepted amount as ordered by the court.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-113.1 and 10-114, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 1, 1989 (16:8 Md. R. 908)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.04 to COMAR 07.07.10 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective February 26, 2007 (34:4 Md. R. 398)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective April 5, 1999 (26:7 Md. R. 540); October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective February 22, 2010 (37:4 Md. R. 338)</annotation> </annotations> </chapter> <chapter num="11" heading="Child Support Enforcement Incentives"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>Under federal law, the Office of Child Support Enforcement (OCSE) computes and pays the State an incentive payment based on the efficiency and effectiveness of the State's child support enforcement program as measured by prescribed performance standards.</text> </paragraph> <paragraph num="B."> <text>Federal and State laws provide that incentives paid to the State shall be divided between the State and its political subdivisions based on a formula devised by the State.</text> </paragraph> <paragraph num="C."> <text>This chapter establishes a formula to determine the amount of the incentive to be paid to a political subdivision.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>Collections.</text> <paragraph num="(a)"> <text>“Collections” means child support payments received and disbursed for cases within a subdivision's child support caseload.</text> </paragraph> <paragraph num="(b)"> <text>“Collections” includes payments received from other states as well as payments forwarded to other states.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Privatized” means operated by a private company as provided in COMAR 07.07.14.</text> </paragraph> <paragraph num="(3)"> <text>“Subdivision” means Baltimore City or a Maryland county.</text> </paragraph> <paragraph num="(4)"> <text>“Support enforcement agency” means a State or local government unit in a subdivision that administers one or more functions of the child support enforcement program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Distribution of Incentives."> <paragraph num="A."> <text>The total amount of federal incentives earned by the State shall be allocated between the State and its local subdivisions.</text> </paragraph> <paragraph num="B."> <text>The Administration shall determine annually what portion of the total federal incentives shall be made available for distribution to subdivisions Statewide.</text> </paragraph> <paragraph num="C."> <text>The Administration shall pay incentives to an individual subdivision based on a measurement of performance for that subdivision:</text> <paragraph num="(1)"> <text>In the following areas:</text> <paragraph num="(a)"> <text>Paternity establishment;</text> </paragraph> <paragraph num="(b)"> <text>Support order establishment;</text> </paragraph> <paragraph num="(c)"> <text>Current support collections;</text> </paragraph> <paragraph num="(d)"> <text>Cases with collections on arrears; and</text> </paragraph> <paragraph num="(e)"> <text>Cost-effectiveness; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Using the methodology used by OCSE to measure the performance of states as provided in 42 U.S.C. §658a(b)(6).</text> </paragraph> </paragraph> <paragraph num="D."> <text>The incentive amount paid to a subdivision shall be allocated among the support enforcement agencies within that subdivision. The total incentive amount paid to an individual support enforcement agency shall be based on the number of full-time staff employed by that agency relative to the number of full-time staff employed by the subdivision's support enforcement agencies collectively.</text> </paragraph> <paragraph num="E."> <text>Pursuant to §D of this regulation, the incentive amount that would be paid to a privatized support enforcement agency in a subdivision shall be retained by the Administration.</text> </paragraph> <paragraph num="F."> <text>The Administration shall make quarterly incentive payments to support enforcement agencies.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Local Subdivision Participation in the Development of the Distribution Methodology."> <text>Before adoption of any change in the distribution methodology, the Administration shall submit a draft of the proposed methodology, including the projected fiscal impact of the change on individual support enforcement agencies, to the administrators of support enforcement agencies for review and comment.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Use of Incentives."> <paragraph num="A."> <text>A support enforcement agency shall expend incentives only for activities that contribute to the efficiency and effectiveness of the Statewide child support enforcement program, including:</text> <paragraph num="(1)"> <text>Privatizing and outsourcing of child support enforcement services;</text> </paragraph> <paragraph num="(2)"> <text>Improving automation capabilities;</text> </paragraph> <paragraph num="(3)"> <text>Creating public awareness projects;</text> </paragraph> <paragraph num="(4)"> <text>Developing programs and special projects;</text> </paragraph> <paragraph num="(5)"> <text>Assisting in staff development and training;</text> </paragraph> <paragraph num="(6)"> <text>Establishing community outreach programs and activities; and</text> </paragraph> <paragraph num="(7)"> <text>Other activities approved by the Secretary of the U.S. Department of Health and Human Services.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A support enforcement agency's request for approval of expending incentives on beneficial activities not currently eligible for funding under the federal child support enforcement program shall be submitted to the Administration in accordance with instructions issued by OCSE.</text> </paragraph> <paragraph num="C."> <text>A support enforcement agency may not use incentives to supplant its budget.</text> </paragraph> <paragraph num="D."> <text>The Administration shall require support enforcement agencies to periodically report or provide other documentation regarding the activities for which incentive funds were expended.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-106.1 and 10-114, Annotated Code of MarylandAgency Note: Federal Regulatory Reference — 45 CFR §§302.55, 303.52, and 304; 42 U.S.C. §§658 and 658a</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 25, 1989 (16:25 Md. R. 2709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective June 20, 1994 (21:12 Md. R. 1060)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.05 to COMAR 07.07.11 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective June 11, 2001 (28:11 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 15, 2013 (40:7 Md. R. 609)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective April 15, 2013 (40:7 Md. R. 609)</annotation> </annotations> </chapter> <chapter num="12" heading="Reporting to Consumer Reporting Agencies"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Term Defined. “Consumer reporting agency” means any person or entity that, for monetary fees or dues, or on a cooperative nonprofit basis, regularly engages in whole or in part in the practice of assembling or evaluating consumer credit information or other information on consumers for the purpose of furnishing consumer credit reports to third parties.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Disclosure."> <paragraph num="A."> <text>The Administration shall disclose to any consumer reporting agency information regarding an administrative or court-ordered support obligation owed by the noncustodial parent that:</text> <paragraph num="(1)"> <text>Is payable to a support enforcement agency; and</text> </paragraph> <paragraph num="(2)"> <text>Has arrears equal to or greater than payments required in a 60-day period.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Before disclosing any information to a consumer reporting agency concerning arrears, the Administration shall send written notice to the last known address of the noncustodial parent.</text> </paragraph> <paragraph num="C."> <text>The notice shall:</text> <paragraph num="(1)"> <text>State that the Administration periodically intends to disclose information regarding the noncustodial parent's support obligation to consumer reporting agencies;</text> </paragraph> <paragraph num="(2)"> <text>State the amount of the current obligation shown on the support enforcement agency's records;</text> </paragraph> <paragraph num="(3)"> <text>State the amount of arrears shown on the support enforcement agency's records; and</text> </paragraph> <paragraph num="(4)"> <text>Advise the noncustodial parent of the:</text> <paragraph num="(a)"> <text>Right to request a review by the Administration if the noncustodial parent disputes the existence or the amount of the support obligation or of the arrears, and</text> </paragraph> <paragraph num="(b)"> <text>Procedures to request a review.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>When a proper request for a review is received, the Administration may not disclose information to a consumer reporting agency until the noncustodial parent's claim is investigated and a decision is rendered.</text> </paragraph> <paragraph num="E."> <text>If no request for review is received within 15 days of the date of the notice, the Administration may disclose to a consumer reporting agency information regarding a support obligation that is 60 days or more in arrears.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Request for a Review."> <paragraph num="A."> <text>A noncustodial parent has a right to request that the Administration review the accuracy of the information that it intends to disclose to a consumer reporting agency.</text> </paragraph> <paragraph num="B."> <text>A request for a review is effective only if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the noncustodial parent; and</text> </paragraph> <paragraph num="(3)"> <text>Submitted to the Administration at the address indicated in the notice within 15 days of the date on the notice of the Administration's intent to disclose information to a consumer reporting agency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An noncustodial parent may request a review only on a claim that the:</text> <paragraph num="(1)"> <text>Support obligation does not exist; or</text> </paragraph> <paragraph num="(2)"> <text>Amounts specified in the notice are incorrect.</text> </paragraph> </paragraph> <paragraph num="D."> <text>A request for a review may be withdrawn by the noncustodial parent at any time.</text> </paragraph> <paragraph num="E."> <text>Upon request for review, the Administration shall:</text> <paragraph num="(1)"> <text>Use the date of the review as the date of determination of the support obligation amount and the calculation of the amount of any arrears due;</text> </paragraph> <paragraph num="(2)"> <text>Prepare a written summary of the conclusions of its review;</text> </paragraph> <paragraph num="(3)"> <text>Forward its review summary to the noncustodial parent; and</text> </paragraph> <paragraph num="(4)"> <text>Advise the noncustodial parent of the right to appeal the decision of the Administration.</text> </paragraph> </paragraph> <paragraph num="F."> <text>The Administration's notice of the right to appeal shall include:</text> <paragraph num="(1)"> <text>The result of the Administration's review;</text> </paragraph> <paragraph num="(2)"> <text>The procedures for requesting a hearing; and</text> </paragraph> <paragraph num="(3)"> <text>Filing fee information.</text> </paragraph> </paragraph> <paragraph num="G."> <text>When the Administration has notified the noncustodial parent of the decision, the Administration, if appropriate, may disclose information to consumer reporting agencies about the support obligation.</text> </paragraph> <paragraph num="H."> <text>The Administration shall:</text> <paragraph num="(1)"> <text>Receive and process requests from a consumer reporting agency regarding the reverification of information; and</text> </paragraph> <paragraph num="(2)"> <text>Respond to requests made by a consumer reporting agency in a timely manner.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Correction of Information."> <text>If the Administration finds that it has supplied erroneous information to a consumer reporting agency concerning arrears owed by a noncustodial parent, the:</text> <paragraph num="A."> <text>Administration shall notify the consumer reporting agency; and</text> </paragraph> <paragraph num="B."> <text>Consumer reporting agency shall remove any information concerning the erroneous arrears from the noncustodial parent's credit file.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Appeals."> <paragraph num="A."> <text>Appeal Rights and Restrictions.</text> <paragraph num="(1)"> <text>A noncustodial parent has the right to appeal the decision made by the Administration to disclose to consumer reporting agencies information regarding an administrative or court-ordered support obligation.</text> </paragraph> <paragraph num="(2)"> <text>An appeal shall be conducted according to COMAR 07.01.04.</text> </paragraph> <paragraph num="(3)"> <text>A noncustodial parent may not appeal except on the claim that the arrearage:</text> <paragraph num="(a)"> <text>As determined by the Administration does not exist; or</text> </paragraph> <paragraph num="(b)"> <text>Is a lesser amount than determined by the Administration.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Remedies. The date of the review or hearing is the date for calculating the amount of any arrearage used in the decision.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §10-108.1, Annotated Code of MarylandAgency Note: Federal Regulatory Reference—42 U.S.C. §666(a)(7)</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 7, 1994 (21:22 Md. R. 1874)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.06 to COMAR 07.07.12 effective March 2, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03H amended effective February 26, 2007 (34:4 Md. R. 399)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective April 5, 1999 (26:7 Md. R. 540); October 15, 2001 (28:20 Md. R. 1781)</annotation> </annotations> </chapter> <chapter num="13" heading="Voluntary Parentage Acknowledgement Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>The purpose of these regulations is to describe the Voluntary Parentage Acknowledgment Program.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Voluntary Parentage Acknowledgement Program."> <paragraph num="A."> <text>The Administration shall maintain and monitor a parentage acknowledgement program in cooperation with:</text> <paragraph num="(1)"> <text>Hospitals;</text> </paragraph> <paragraph num="(2)"> <text>The Maryland Department of Health, Division of Vital Records (MDH/DVR); and</text> </paragraph> <paragraph num="(3)"> <text>Other participating entities as designated by the Administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The program shall provide unmarried parents an opportunity to voluntarily acknowledge parentage of a child by providing:</text> <paragraph num="(1)"> <text>Written material about establishment of parentage;</text> </paragraph> <paragraph num="(2)"> <text>A standardized affidavit of parentage form;</text> </paragraph> <paragraph num="(3)"> <text>Oral and written notice of the legal consequences and the rights and responsibilities of acknowledging parentage; and</text> </paragraph> <paragraph num="(4)"> <text>The opportunity to speak with individuals employed by participating entities who are trained to clarify information and answer questions about establishment of parentage.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Affidavit of Parentage."> <paragraph num="A."> <text>The Administration shall supply participating entities with a standardized affidavit of parentage form which provides the following information:</text> <paragraph num="(1)"> <text>A statement that an executed affidavit of parentage is a legal document and constitutes a legal finding of parentage;</text> </paragraph> <paragraph num="(2)"> <text>A statement that the affidavit may be rescinded by either parent in writing within 60 days of execution of the affidavit;</text> </paragraph> <paragraph num="(3)"> <text>The full name of the child, and the child's place and date of birth;</text> </paragraph> <paragraph num="(4)"> <text>The full name of the parent who gave birth to the child;</text> </paragraph> <paragraph num="(5)"> <text>The full name of the parent who did not give birth to the child;</text> </paragraph> <paragraph num="(6)"> <text>The signatures of the parents of the child attesting, under penalty of perjury, that the information provided on the affidavit of parentage is true and correct;</text> </paragraph> <paragraph num="(7)"> <text>A statement by the mother consenting to the assertion of parentage by the other parent and acknowledging that:</text> <paragraph num="(a)"> <text>The mother’s cosignatory is the only possible father of the child; or</text> </paragraph> <paragraph num="(b)"> <text>The mother and the mother’s cosignatory consented to the conception of the child by means of assisted reproduction with the shared intent to be the parents of the child;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>A statement by the individual who did not give birth to the child that:</text> <paragraph num="(a)"> <text>The individual is the father of the child; or</text> </paragraph> <paragraph num="(b)"> <text>The individual and the child’s mother consented to the conception of the child by means of assisted reproduction with the shared intent to be the parents of the child; and</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>The personal Social Security number of each parent, or if a parent has no Social Security number, an assertion by the parent that the parent has no Social Security number.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall supply participating entities with:</text> <paragraph num="(1)"> <text>Affidavit of parentage forms; and</text> </paragraph> <paragraph num="(2)"> <text>Training on the:</text> <paragraph num="(a)"> <text>Completion of the form;</text> </paragraph> <paragraph num="(b)"> <text>Alternatives to voluntary acknowledgement of parentage;</text> </paragraph> <paragraph num="(c)"> <text>Legal consequences of the executed form; and</text> </paragraph> <paragraph num="(d)"> <text>Rights and responsibilities of the parents signing the form.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Upon the birth of a child to an unmarried mother in a Maryland hospital, the hospital administrator or the hospital administrator’s designee shall:</text> <paragraph num="(1)"> <text>Provide an opportunity for the child’s parents to complete an affidavit of parentage; and</text> </paragraph> <paragraph num="(2)"> <text>Forward the executed affidavit of parentage to the Maryland Department of Health, Division of Vital Records.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Upon request, authorized individuals employed by participating entities shall provide an affidavit of parentage to an unmarried mother or the individual who did not give birth to the child who wishes to acknowledge the parentage of the child.</text> </paragraph> <paragraph num="E."> <text>A properly completed affidavit of parentage shall be:</text> <paragraph num="(1)"> <text>Witnessed if signed in a participating facility or agency;</text> </paragraph> <paragraph num="(2)"> <text>Notarized if not signed in a participating facility or agency; and</text> </paragraph> <paragraph num="(3)"> <text>Forwarded to the MDH/DVR at the address provided on the form.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Establishment of Parentage Information."> <paragraph num="A."> <text>The Administration shall:</text> <paragraph num="(1)"> <text>Maintain and stock informational brochures about the benefits of establishing parentage and the availability of child support services in Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>Provide the brochures to participating entities.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Upon the birth of a child to an unmarried mother in a Maryland hospital, the hospital administrator or the administrator’s designee shall furnish the brochures to the parents.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§5-1028 and 10-114; Health-General Article, §4-208; Annotated Code of MarylandFederal Regulatory Reference — 45 CFR §§302.70 and 303.5; 42 U.S.C. §666(a)(5)(C), (D), and (E)</annotation> <annotation type="History" subtype="Administrative History">Effective date: June 19, 1995 (22:12 Md. R. 900)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.07 to COMAR 07.07.13 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 15, 2001 (28:20 Md. R. 1781)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 10, 2020 (47:16 Md. R. 737)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 10, 2020 (47:16 Md. R. 737)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective August 10, 2020 (47:16 Md. R. 737)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective January 6, 2005 (31:26 Md. R. 1860); February 26, 2007 (34:4 Md. R. 399)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 10, 2020 (47:16 Md. R. 737)</annotation> </annotations> </chapter> <chapter num="14" heading="Child Support Enforcement Privatization Program"> <regulation prefix="Regulation" num=".01" heading="Child Support Enforcement Privatization Program."> <paragraph num="A."> <text>A child support enforcement privatization program may operate in Baltimore City.</text> </paragraph> <paragraph num="B."> <text>The Secretary may contract with private companies to privatize any of the Department's child support enforcement functions, including:</text> <paragraph num="(1)"> <text>Locating absent parents;</text> </paragraph> <paragraph num="(2)"> <text>Establishing paternities;</text> </paragraph> <paragraph num="(3)"> <text>Establishing child support orders;</text> </paragraph> <paragraph num="(4)"> <text>Collecting and disbursing support payments; and</text> </paragraph> <paragraph num="(5)"> <text>Reviewing and modifying child support orders.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Compliance with Program Standards."> <paragraph num="A."> <text>A private company contracted by the Department to provide child support enforcement services shall comply with:</text> <paragraph num="(1)"> <text>Federal and State laws and regulations governing child support enforcement services under Title IV-D of the Social Security Act; and</text> </paragraph> <paragraph num="(2)"> <text>Policy directives issued by the Child Support Administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A private contractor may not use information obtained in the provision of child support enforcement services for purposes other than the child support enforcement program or purposes specified under COMAR 07.01.02.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §10-114, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective November 1, 1996 (23:21 Md. R. 1463); adopted permanently effective April 7, 1997 (24:7 Md. R. 552)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.08 to COMAR 07.07.14 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D amended effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 2, 2004 (31:15 Md. R. 1184)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 7, 2011 (38:3 Md. R. 151)</annotation> </annotations> </chapter> <chapter num="15" heading="Driver's License Suspension Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter sets out the procedures of the Child Support Administration for reporting to the Motor Vehicle Administration (MVA) non-custodial parents who owe child support arrears. The purpose of reporting the delinquent non-custodial parents to the MVA is to have the non-custodial parent's license or privilege to drive suspended.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“License” has the meaning stated in Transportation Article, §11-128, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Motor Vehicle Administration (MVA)” means the Motor Vehicle Administration of the Department of Transportation.</text> </paragraph> <paragraph num="(3)"> <text>“Potential employment” means a bona fide offer of employment or enrollment in job-related training which may lead to a bona fide offer of employment.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Administration Referral to the MVA."> <paragraph num="A."> <text>The Administration may send to the MVA information regarding child support cases in which:</text> <paragraph num="(1)"> <text>The Administration is providing services under Title IV-D of the Social Security Act, 42 USC §651 et seq.; and</text> </paragraph> <paragraph num="(2)"> <text>The obligor is 60 days or more out of compliance with the most recent court or administrative order.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Before reporting information to the MVA, the Administration shall send written notice of the proposed action to the last known address of the noncustodial parent.</text> </paragraph> <paragraph num="C."> <text>The written notice shall:</text> <paragraph num="(1)"> <text>Include the support enforcement agency's address and telephone number;</text> </paragraph> <paragraph num="(2)"> <text>Contain the following noncustodial parent identification information:</text> <paragraph num="(a)"> <text>Full name,</text> </paragraph> <paragraph num="(b)"> <text>Last known address,</text> </paragraph> <paragraph num="(c)"> <text>Social Security number,</text> </paragraph> <paragraph num="(d)"> <text>Child support case number, and</text> </paragraph> <paragraph num="(e)"> <text>Arrearage amount as of the date of the written notice;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Advise the noncustodial parent of the:</text> <paragraph num="(a)"> <text>Opportunity and procedures for entering into an arrearage payment schedule agreement as described in Regulation .04 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Right to a reasonable opportunity to contest the Administration's proposed action by requesting an investigation by the Administration as described in Regulation .05 of this chapter; and</text> </paragraph> <paragraph num="(c)"> <text>Procedures to request an investigation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The Administration may not send information to the MVA if:</text> <paragraph num="(1)"> <text>An arrearage payment schedule agreement has been negotiated under Regulation .04 of this chapter, and the noncustodial parent is in compliance with that agreement and with any court order embodying the terms of that agreement; or</text> </paragraph> <paragraph num="(2)"> <text>The Administration has received a proper and timely request for an investigation from the noncustodial parent, as specified in Regulation .05B of this chapter, and, after completion of the investigation, or completion of any subsequent appeal to OAH, the Administration has determined that a claim specified in Regulation .05C of this chapter is valid.</text> </paragraph> </paragraph> <paragraph num="E."> <text>If an arrearage payment schedule agreement is not reached or the noncustodial parent's request for an investigation is not postmarked within 30 days of this notice, the Administration may report the noncustodial parent's information to the MVA.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Arrearage Payment Schedule Agreement."> <paragraph num="A."> <text>An noncustodial parent may contact the support enforcement agency to arrange a written arrearage payment schedule agreement.</text> </paragraph> <paragraph num="B."> <text>The support enforcement agency and the noncustodial parent shall attempt to negotiate a mutually acceptable agreement.</text> </paragraph> <paragraph num="C."> <text>The arrearage payment schedule agreement shall:</text> <paragraph num="(1)"> <text>Provide for the payment of the full amount of arrearage at the time of the agreement or the reduction of the total arrearage to less than the payments required in a 60-day period;</text> </paragraph> <paragraph num="(2)"> <text>Establish a time limit for the payment of the full amount of the arrearage;</text> </paragraph> <paragraph num="(3)"> <text>Provide for payment of the total amount of arrearage owed based on the noncustodial parent's ability to pay; and</text> </paragraph> <paragraph num="(4)"> <text>Include the date and signature of the noncustodial parent.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The agreement shall state that to be in compliance, the noncustodial parent shall:</text> <paragraph num="(1)"> <text>Pay the current support amount;</text> </paragraph> <paragraph num="(2)"> <text>Comply with the arrearage payment schedule agreement; and</text> </paragraph> <paragraph num="(3)"> <text>Make all payments on or by the date each payment is due.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The support enforcement agency may petition the court to enter a court order that includes the terms of the agreement.</text> </paragraph> <paragraph num="F."> <text>The support enforcement agency shall monitor the noncustodial parent's compliance with the agreement. If the noncustodial parent fails to comply with the agreement, the Administration shall send the noncustodial parent's information to the MVA.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Noncustodial Parent's Request for an Investigation."> <paragraph num="A."> <text>A noncustodial parent may contest the Administration's proposed action by requesting an investigation.</text> </paragraph> <paragraph num="B."> <text>A request for an investigation shall be effective only if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the noncustodial parent; and</text> </paragraph> <paragraph num="(3)"> <text>Submitted to the Administration postmarked within 30 days of the date on the notice of the Administration's intent to report information to the MVA.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A noncustodial parent may request an investigation only on a claim that:</text> <paragraph num="(1)"> <text>The support obligation does not exist;</text> </paragraph> <paragraph num="(2)"> <text>Amounts specified in the notice are incorrect and the noncustodial parent is less than 60 days out of compliance with the most recent support order;</text> </paragraph> <paragraph num="(3)"> <text>Suspension of the noncustodial parent's license or privilege to drive would be an impediment to the obligor's current or potential employment because a driver's license is required by the employer to perform the duties of the job;</text> </paragraph> <paragraph num="(4)"> <text>Suspension of the noncustodial parent's license or privilege to drive would place an undue hardship on the obligor because of the noncustodial parent's documented disability resulting in a verified inability to work; or</text> </paragraph> <paragraph num="(5)"> <text>Suspension of the noncustodial parent's license or privilege to drive would place an undue hardship on the noncustodial parent because of the noncustodial parent's subsequent inability to comply with the court order due to:</text> <paragraph num="(a)"> <text>Unemployment;</text> </paragraph> <paragraph num="(b)"> <text>Insufficient income to meet the child support obligation; or</text> </paragraph> <paragraph num="(c)"> <text>Incarceration, not on work release and no other resources to meet the child support obligation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>A noncustodial parent may submit any documents relevant to the noncustodial parent's claim.</text> </paragraph> <paragraph num="E."> <text>A request for an investigation may be withdrawn by the noncustodial parent at any time.</text> </paragraph> <paragraph num="F."> <text>Within 5 days of receiving a request for an investigation, the Administration shall send a letter to the custodial parent advising that parent of the:</text> <paragraph num="(1)"> <text>Administration's proposed action;</text> </paragraph> <paragraph num="(2)"> <text>Noncustodial parent's request for an investigation, including the grounds specified; and</text> </paragraph> <paragraph num="(3)"> <text>Right to submit information relevant to the investigation to the Administration within 15 days of the date of the letter.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Upon receipt of a request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Use the date of the written notice as the date of determination of the support obligation amount and the calculation of the amount of any arrearage due;</text> </paragraph> <paragraph num="(2)"> <text>Conduct an investigation;</text> </paragraph> <paragraph num="(3)"> <text>Review any documents submitted by the noncustodial parent under §D of this regulation;</text> </paragraph> <paragraph num="(4)"> <text>Review any documents submitted by the custodial parent under §F of this regulation;</text> </paragraph> <paragraph num="(5)"> <text>Prepare a written summary of the conclusions of its investigation and issue a decision concerning the amount of the arrearage;</text> </paragraph> <paragraph num="(6)"> <text>Forward its investigation summary to the noncustodial parent and to the custodial parent; and</text> </paragraph> <paragraph num="(7)"> <text>Advise the noncustodial parent of the right to appeal the decision of the Administration to OAH.</text> </paragraph> </paragraph> <paragraph num="H."> <text>The Administration shall advise the noncustodial parent of the right to appeal and the procedures for filing an appeal with OAH.</text> </paragraph> <paragraph num="I."> <text>If the request for an appeal hearing is not received within 20 days of the date of the results of the investigation, the Administration may report the information to the MVA.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Appeals."> <paragraph num="A."> <text>A noncustodial parent has the right to appeal to OAH the Administration's proposed action.</text> </paragraph> <paragraph num="B."> <text>An appeal shall be conducted according to COMAR 07.01.04.</text> </paragraph> <paragraph num="C."> <text>A noncustodial parent may not appeal except on a claim specified in Regulation .05C of this chapter.</text> </paragraph> <paragraph num="D."> <text>Remedies. The administrative law judge shall use the date of the review or hearing as the date for calculating the amount of any arrearage used in the decision.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Reinstatement of Noncustodial Parent's Driver's License."> <text>The noncustodial parent is eligible for driver's license reinstatement when the:</text> <paragraph num="A."> <text>Noncustodial parent has paid the arrearage in full;</text> </paragraph> <paragraph num="B."> <text>Noncustodial parent has paid the administrative or court-ordered amount of support for 6 consecutive months;</text> </paragraph> <paragraph num="C."> <text>Administration finds that the noncustodial parent's claim under Regulation .05C of this chapter is valid; or</text> </paragraph> <paragraph num="D."> <text>The MVA receives an administrative or court order which orders the MVA to reinstate the noncustodial parent's license.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Notification to the MVA."> <text>The Administration shall notify the MVA when the noncustodial parent satisfies the reinstatement criteria cited in Regulation .07 of this chapter.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114 and 10-119; Transportation Article, §16-203; Annotated Code of MarylandAgency Note: Federal Regulatory Reference—42 U.S.C. §666(a)(16)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective November 1, 1996 (23:24 Md. R. 1673); adopted permanently effective February 24, 1997 (24:4 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 07.07.09 to COMAR 07.07.15 effective March 22, 1999 (26:6 Md. R. 482)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 5, 1999 (26:7 Md. R. 540)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 15, 2001 (28:20 Md. R. 1782)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 25, 2004 (31:21 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective June 7, 2004 (31:11 Md. R. 856); October 25, 2004 (31:21 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C, D, E amended effective October 25, 2004 (31:21 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E amended effective January 12, 2009 (36:1 Md. R. 21)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 25, 2004 (31:21 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B, C amended effective January 12, 2009 (36:1 Md. R. 21)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, C amended effective October 25, 2004 (31:21 Md. R. 1544)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective October 25, 2004 (31:21 Md. R. 1544)</annotation> </annotations> </chapter> <chapter num="16" heading="Business, Occupational, and Professional License Suspension Program"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>This chapter establishes the procedures for identifying and reporting certain delinquent obligors of child support to a licensing authority for the purpose of suspension or denial of the obligor's license necessary to practice or engage in a business, occupation, or profession.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Arrearage” means unpaid and past due child support payments owed under a court order.</text> </paragraph> <paragraph num="(2)"> <text>“Days” means calendar days except when business days are specified.</text> </paragraph> <paragraph num="(3)"> <text>“License” means a license, certificate, registration, permit, or other authorization that is:</text> <paragraph num="(a)"> <text>Issued by a licensing authority;</text> </paragraph> <paragraph num="(b)"> <text>Subject to suspension, revocation, forfeiture, or termination by a licensing authority; and</text> </paragraph> <paragraph num="(c)"> <text>Necessary for an individual to practice or engage in a particular business, occupation, or profession.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Licensing Authority.</text> <paragraph num="(a)"> <text>“Licensing authority” means a State agency, unit of an agency, a commission, board, office, or Court of the State that issues licenses.</text> </paragraph> <paragraph num="(b)"> <text>“Licensing authority” includes:</text> <paragraph num="(i)"> <text>Clerks of the court;</text> </paragraph> <paragraph num="(ii)"> <text>Comptroller of the Treasury;</text> </paragraph> <paragraph num="(iii)"> <text>Department of Agriculture;</text> </paragraph> <paragraph num="(iv)"> <text>Department of Health;</text> </paragraph> <paragraph num="(v)"> <text>Department of Human Services;</text> </paragraph> <paragraph num="(vi)"> <text>Department of Natural Resources;</text> </paragraph> <paragraph num="(vii)"> <text>Department of the Environment;</text> </paragraph> <paragraph num="(viii)"> <text>Department of Transportation</text> </paragraph> <paragraph num="(ix)"> <text>Maryland Insurance Administration;</text> </paragraph> <paragraph num="(x)"> <text>Maryland Department of Labor;</text> </paragraph> <paragraph num="(xi)"> <text>Office of the Attorney General;</text> </paragraph> <paragraph num="(xii)"> <text>Public Service Commission;</text> </paragraph> <paragraph num="(xiii)"> <text>Secretary of State;</text> </paragraph> <paragraph num="(xiv)"> <text>State Department of Education; and</text> </paragraph> <paragraph num="(xv)"> <text>Court of Appeals.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Administration's Request for License Information."> <paragraph num="A."> <text>The Administration may request information under this chapter from a licensing authority concerning an obligor who is in arrears amounting to more than 120 days under the most recent court order that is payable through a support enforcement agency.</text> </paragraph> <paragraph num="B."> <text>The request for information shall contain the obligor's:</text> <paragraph num="(1)"> <text>Full name;</text> </paragraph> <paragraph num="(2)"> <text>Social Security number; and</text> </paragraph> <paragraph num="(3)"> <text>Most recent address, if known.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Licensing Authority's Responsibility for Information."> <paragraph num="A."> <text>Upon request from the Administration, a licensing authority shall submit to the Administration information regarding an obligor who is licensed by or has applied for a license from the licensing authority. The licensing authority shall include:</text> <paragraph num="(1)"> <text>The obligor's full name, including aliases, if known;</text> </paragraph> <paragraph num="(2)"> <text>The obligor's most recent home and business addresses;</text> </paragraph> <paragraph num="(3)"> <text>The obligor's Social Security number, if known;</text> </paragraph> <paragraph num="(4)"> <text>A description of the license applied for or held by the obligor; and</text> </paragraph> <paragraph num="(5)"> <text>The date the license was issued, if applicable.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The licensing authority shall make available any record compiled under this regulation only to an individual in an official capacity who has a right to the record, except as otherwise provided by law.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Administration's Request to Suspend or Deny License."> <paragraph num="A."> <text>Except as provided in Regulations .06 and .08 of this chapter, the Administration may request a licensing authority to suspend or deny an obligor's license if the obligor is in arrears amounting to more than 120 days under the most recent court order, and the:</text> <paragraph num="(1)"> <text>Administration has accepted an assignment of support under Article 88A, §50(b)(2), Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(2)"> <text>Recipient of support payments has filed an application for support enforcement services with the Administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall send the obligor written notice of the intended action as provided in Regulation .06 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="When Licensing Authority is the Court of Appeals."> <paragraph num="A."> <text>If an individual meets the criteria specified in Regulation .03 of this chapter and holds a license issued by the Court of Appeals, the Administration may make a referral to the Attorney Grievance Commission of Maryland for proceedings in accordance with the Maryland Rules governing attorney discipline.</text> </paragraph> <paragraph num="B."> <text>At the recommendation of the Attorney Grievance Commission of Maryland, the Court of Appeals may suspend an individual's license or take other action against the individual as authorized by the Maryland Rules governing attorney discipline.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Administration's Notice to Obligor of Request to Suspend or Deny License."> <paragraph num="A."> <text>The Administration shall send written notice of the proposed action to the obligor at the obligor's last known address at least 30 days before:</text> <paragraph num="(1)"> <text>Requesting a licensing authority to suspend or deny a license; or</text> </paragraph> <paragraph num="(2)"> <text>Making a referral under Regulation .06 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The written notice shall:</text> <paragraph num="(1)"> <text>Include the support enforcement agency's address and telephone number;</text> </paragraph> <paragraph num="(2)"> <text>Contain the following identification information on the obligor:</text> <paragraph num="(a)"> <text>Full name;</text> </paragraph> <paragraph num="(b)"> <text>Last known address;</text> </paragraph> <paragraph num="(c)"> <text>Social Security number;</text> </paragraph> <paragraph num="(d)"> <text>Child support case number; and</text> </paragraph> <paragraph num="(e)"> <text>Arrearage amount as of the date of the written notice; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Advise the obligor of the:</text> <paragraph num="(a)"> <text>Opportunity and procedure for entering into an arrearage payment schedule agreement as provided in Regulation .09 of this chapter;</text> </paragraph> <paragraph num="(b)"> <text>Right to contest, within 15 days of the date of the notice, the accuracy of the information by requesting an investigation by the Administration as provided in Regulation .10 of this chapter; and</text> </paragraph> <paragraph num="(c)"> <text>Procedures to request an investigation.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Prohibition of Administration's Request to Suspend or Deny a License."> <text>The Administration may not request a licensing authority to suspend or deny a license or make a referral under Regulation .06 of this chapter if:</text> <paragraph num="A."> <text>The Administration has entered into an arrearage payment schedule agreement with the obligor, as provided in Regulation .09 of this chapter, and the obligor is complying with the agreement;</text> </paragraph> <paragraph num="B."> <text>The Administration has received an investigation request from the obligor, as provided in Regulation .10 of this chapter, and the Administration has determined that it is inappropriate to suspend or deny the license;</text> </paragraph> <paragraph num="C."> <text>The obligor has appealed the decision of the Administration to the Office of Administrative Hearings (OAH) and a decision:</text> <paragraph num="(1)"> <text>Has not yet been reached; or</text> </paragraph> <paragraph num="(2)"> <text>In favor of the obligor was reached; or</text> </paragraph> </paragraph> <paragraph num="D."> <text>A court has issued an order:</text> <paragraph num="(1)"> <text>For the obligor's scheduled payment of arrearage to which the obligor is complying;</text> </paragraph> <paragraph num="(2)"> <text>Which prohibited the Administration from requesting the licensing authority to suspend or deny the obligor's license or make a referral under Regulation .06 of this chapter; or</text> </paragraph> <paragraph num="(3)"> <text>Which otherwise would be violated by, or in conflict with, a request for license suspension or referral under Regulation .06 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Arrearage Payment Schedule Agreement."> <paragraph num="A."> <text>An obligor may contact the support enforcement agency to arrange a written arrearage payment schedule agreement.</text> </paragraph> <paragraph num="B."> <text>The support enforcement agency shall attempt to negotiate with the obligor to reach a mutually acceptable agreement.</text> </paragraph> <paragraph num="C."> <text>The arrearage payment schedule agreement shall:</text> <paragraph num="(1)"> <text>Provide for the:</text> <paragraph num="(a)"> <text>Payment of the full amount of arrearage at the time of the agreement, or</text> </paragraph> <paragraph num="(b)"> <text>Reduction of the total arrearage to less than the payments required in a 120-day period;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Establish a time limit for the payment of the full amount of the arrearage;</text> </paragraph> <paragraph num="(3)"> <text>Provide for payment of the total amount of arrearage owed based on the obligor's ability to pay; and</text> </paragraph> <paragraph num="(4)"> <text>Be signed by the:</text> <paragraph num="(a)"> <text>Obligor, and</text> </paragraph> <paragraph num="(b)"> <text>Representative of the local support enforcement agency.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The agreement shall state that to be in compliance, the obligor shall:</text> <paragraph num="(1)"> <text>Pay the current support amount;</text> </paragraph> <paragraph num="(2)"> <text>Comply with the arrearage payment schedule agreement;</text> </paragraph> <paragraph num="(3)"> <text>Make all payments on or by the due date of each payment; and</text> </paragraph> <paragraph num="(4)"> <text>Comply with all other court orders and support payment agreements.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The support enforcement agency may petition the court to enter a court order that includes the terms of the agreement.</text> </paragraph> <paragraph num="F."> <text>The Administration may forward to the licensing authority a request for suspension or denial of the obligor's license or make a referral under Regulation .06 of this chapter if:</text> <paragraph num="(1)"> <text>An arrearage payment schedule agreement is not reached; or</text> </paragraph> <paragraph num="(2)"> <text>The obligor fails to comply with an agreement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Obligor's Request for an Investigation."> <paragraph num="A."> <text>An obligor may request that the Administration investigate the accuracy of the Administration's records regarding the support obligation and the arrears.</text> </paragraph> <paragraph num="B."> <text>A request for an investigation is effective only if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligor; and</text> </paragraph> <paragraph num="(3)"> <text>Submitted to the Administration in an envelope postmarked within 15 days of the date of the Administration's notice issued under Regulation .07 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An obligor may request an investigation on a claim that the:</text> <paragraph num="(1)"> <text>Support obligation does not exist;</text> </paragraph> <paragraph num="(2)"> <text>Obligor is not the individual who owes support under the court order; or</text> </paragraph> <paragraph num="(3)"> <text>Amounts specified in the notice are incorrect.</text> </paragraph> </paragraph> <paragraph num="D."> <text>An obligor may submit to the Administration any documents relevant to the accuracy of the claim.</text> </paragraph> <paragraph num="E."> <text>An obligor may withdraw a request for an investigation at any time.</text> </paragraph> <paragraph num="F."> <text>If the Administration does not receive an investigation request as specified in §B of this regulation, the Administration may:</text> <paragraph num="(1)"> <text>Forward to the licensing authority a request for suspension or denial of the obligor's license; or</text> </paragraph> <paragraph num="(2)"> <text>Make a referral under Regulation .06 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Administration's Responsibility for Investigation."> <paragraph num="A."> <text>Upon receipt of a written request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Conduct an investigation;</text> </paragraph> <paragraph num="(2)"> <text>Use the date of receipt of the request as the date of:</text> <paragraph num="(a)"> <text>Determination of the support obligation amount, and</text> </paragraph> <paragraph num="(b)"> <text>Calculation of the amount of any arrearage due;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Review any documents submitted by the obligor;</text> </paragraph> <paragraph num="(4)"> <text>Prepare a written summary of the conclusions of its investigation;</text> </paragraph> <paragraph num="(5)"> <text>Issue a decision concerning the:</text> <paragraph num="(a)"> <text>Amount of the arrearage, and</text> </paragraph> <paragraph num="(b)"> <text>Intent to proceed with the request for license suspension; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Forward to the obligor:</text> <paragraph num="(a)"> <text>The Administration's investigation summary, and</text> </paragraph> <paragraph num="(b)"> <text>Information of the obligor's right to appeal the Administration's decision to OAH.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration's notice of the obligor's right to appeal the Administration's decision shall include:</text> <paragraph num="(1)"> <text>The result of the Administration's investigation;</text> </paragraph> <paragraph num="(2)"> <text>The procedures for requesting a record review or an appeal hearing if the results are adverse to the obligor; and</text> </paragraph> <paragraph num="(3)"> <text>Filing fee information.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If, after the investigation, the Administration finds its records are incorrect, the Administration:</text> <paragraph num="(1)"> <text>Shall correct its records; and</text> </paragraph> <paragraph num="(2)"> <text>May not send a notification about an individual to a licensing authority or make a referral under Regulation .06 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Obligor's Appeal of Administration's Decision to OAH."> <paragraph num="A."> <text>An obligor may appeal to OAH the Administration's decision to request a licensing authority to suspend or deny the obligor's license.</text> </paragraph> <paragraph num="B."> <text>The obligor may appeal the decision only on a claim that the:</text> <paragraph num="(1)"> <text>Support order does not exist;</text> </paragraph> <paragraph num="(2)"> <text>Obligor is not the individual who owes support under the order; or</text> </paragraph> <paragraph num="(3)"> <text>Amount of arrearage owed is incorrect.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The obligor shall file a signed written appeal with OAH, which shall be received by OAH within 30 days of the Administration's decision.</text> </paragraph> <paragraph num="D."> <text>The appeal request shall be for a hearing or record review and be accompanied by:</text> <paragraph num="(1)"> <text>A copy of the investigation summary and a notice of the right to appeal; and</text> </paragraph> <paragraph num="(2)"> <text>Payment of any fee required by OAH.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The appeal to OAH shall be conducted as provided in COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Licensing Authority's Responsibility for Suspension or Denial of License."> <paragraph num="A."> <text>Upon request from the Administration, the licensing authority shall:</text> <paragraph num="(1)"> <text>Suspend the obligor's license; or</text> </paragraph> <paragraph num="(2)"> <text>Deny the license of the obligor who is an applicant for a license from the licensing authority.</text> </paragraph> </paragraph> <paragraph num="B."> <text>At least 30 days before the licensing authority suspends or denies a license, the licensing authority shall provide written notice to the obligor of the proposed license suspension or denial at the obligor's last known address.</text> </paragraph> <paragraph num="C."> <text>The written notice shall advise the obligor of the:</text> <paragraph num="(1)"> <text>Effective date of the proposed suspension or denial;</text> </paragraph> <paragraph num="(2)"> <text>Opportunity to prevent the suspension or denial by contacting the child support enforcement agency within 15 days of the date of the notice to arrange to pay the arrears in full;</text> </paragraph> <paragraph num="(3)"> <text>Right to appeal the proposed license suspension within 30 days of the date of the notice; and</text> </paragraph> <paragraph num="(4)"> <text>Procedures for filing the appeal.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The licensing authority shall suspend or deny the obligor's license not later than 45 days from the date of the notice unless:</text> <paragraph num="(1)"> <text>The Administration notifies the licensing authority that the obligor has paid the arrears in full; or</text> </paragraph> <paragraph num="(2)"> <text>The obligor appeals the proposed suspension or denial within 30 days of the date of the notice.</text> </paragraph> </paragraph> <paragraph num="E."> <text>The licensing authority shall notify the Administration of the effective date of the suspension of an obligor's license.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Obligor's Appeal of License Suspension or Denial."> <paragraph num="A."> <text>An obligor may appeal the licensing authority's decision to suspend or deny the obligor's license by filing a signed written appeal, within 30 days of the date of the licensing authority's notice of suspension, with the licensing authority or OAH.</text> </paragraph> <paragraph num="B."> <text>The obligor may appeal the decision only on a claim of mistaken identity and has the burden of proof to prove that the obligor is not the individual in question.</text> </paragraph> <paragraph num="C."> <text>The appeal to OAH shall be conducted as provided in COMAR 07.01.04.</text> </paragraph> <paragraph num="D."> <text>The licensing authority may require that a representative from the Administration:</text> <paragraph num="(1)"> <text>Provide testimony or evidence; or</text> </paragraph> <paragraph num="(2)"> <text>Submit documents for a hearing or record review.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Administration's Request to Reinstate Obligor's License."> <text>The Administration shall notify the licensing authority to reinstate any license suspended or denied within 10 days after the:</text> <paragraph num="A."> <text>Administration receives a court order to reinstate the suspended license;</text> </paragraph> <paragraph num="B."> <text>Obligor pays the:</text> <paragraph num="(1)"> <text>Support arrearage in full; or</text> </paragraph> <paragraph num="(2)"> <text>Ordered amount of support for 4 consecutive months after the effective date of the license suspension; or</text> </paragraph> </paragraph> <paragraph num="C."> <text>Administration discovers it has erred in its decision to request suspension.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Licensing Authority's Reinstatement of Obligor's License."> <paragraph num="A."> <text>The licensing authority shall reinstate the license of an obligor within 1 business day upon receipt of a:</text> <paragraph num="(1)"> <text>Notice from the Administration requesting reinstatement; or</text> </paragraph> <paragraph num="(2)"> <text>Court order:</text> <paragraph num="(a)"> <text>Directing the licensing authority to reinstate the license, or</text> </paragraph> <paragraph num="(b)"> <text>Which otherwise would be violated or in conflict with the license suspension.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>The obligor shall pay the licensing authority any fees associated with reinstatement of the license.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §10-119.3, Annotated Code of Maryland(Agency Note: Federal Statutory Reference—42 U.S.C. §666(a)(16))</annotation> <annotation type="History" subtype="Administrative History">Effective date: June 28, 1999 (26:13 Md. R. 1019)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 24, 2008 (35:6 Md. R. 696)</annotation> </annotations> </chapter> <chapter num="17" heading="Passport Denial and Revocation Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>This chapter establishes the procedures of the Child Support Administration for identifying and reporting certain delinquent obligors of child support to the federal Office of Child Support Enforcement (OCSE) for the denial, revocation, or limitation of the obligor's passport.</text> </paragraph> <paragraph num="B."> <text>An obligor with support obligations over $2,500 is subject to denial, revocation, or limitation of the obligor's passport.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Notice of Certification for Passport Denial or Revocation."> <paragraph num="A."> <text>The Administration shall certify to OCSE an obligor whose support obligation arrearage exceeds $2,500.</text> </paragraph> <paragraph num="B."> <text>The Administration shall send written notice of the certification to the obligor at the obligor's last known address at least 30 days before certification.</text> </paragraph> <paragraph num="C."> <text>The notice shall advise the obligor of the:</text> <paragraph num="(1)"> <text>Amount of the arrears as of the date of the notice;</text> </paragraph> <paragraph num="(2)"> <text>Possibility that the obligor's passport will be denied, revoked, or restricted by the State Department of the United States;</text> </paragraph> <paragraph num="(3)"> <text>Opportunity to contest the accuracy of the arrears by requesting an investigation;</text> </paragraph> <paragraph num="(4)"> <text>Procedures for requesting an investigation; and</text> </paragraph> <paragraph num="(5)"> <text>Right to appeal the denial, revocation, or limitation of the obligor's passport.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The mailing of the notice of certification to the obligor at the last address known to the Administration is considered proper and sufficient notice.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Obligor's Request for Investigation."> <paragraph num="A."> <text>Upon notice of certification, an obligor may request that the Administration investigate the accuracy of the records regarding the:</text> <paragraph num="(1)"> <text>Support obligation; and</text> </paragraph> <paragraph num="(2)"> <text>Arrears.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A request for an investigation is effective if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligor; and</text> </paragraph> <paragraph num="(3)"> <text>Submitted to the Administration postmarked within 15 days of the date of the Administration's notice of certification for passport denial or limitation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An obligor may request an investigation on a claim that the:</text> <paragraph num="(1)"> <text>Support obligation does not exist;</text> </paragraph> <paragraph num="(2)"> <text>Amounts specified in the notice are incorrect and the arrearage does not exceed $2,500; or</text> </paragraph> <paragraph num="(3)"> <text>Passport is required for employment purposes and neither the obligor nor the obligor’s employer is able to pay the arrears in full.</text> </paragraph> </paragraph> <paragraph num="D."> <text>An obligor may submit to the Administration any documents relevant to the accuracy of the information.</text> </paragraph> <paragraph num="E."> <text>An obligor may withdraw a request for an investigation at any time.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Administration's Response to Investigation Request."> <paragraph num="A."> <text>Upon receipt of a timely request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Use the date of receipt of the written request for an investigation as the:</text> <paragraph num="(a)"> <text>Date of determination of the support obligation amount, and</text> </paragraph> <paragraph num="(b)"> <text>Calculation of the amount of any arrearage due;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Conduct an investigation by:</text> <paragraph num="(a)"> <text>Determining the date of the notice;</text> </paragraph> <paragraph num="(b)"> <text>Determining the support obligation amount; and</text> </paragraph> <paragraph num="(c)"> <text>Calculating the amount of any arrearage due;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Review any documents submitted by the obligor;</text> </paragraph> <paragraph num="(4)"> <text>Prepare a written summary of the conclusions of the investigation which includes:</text> <paragraph num="(a)"> <text>A decision concerning the amount of the arrearages; and</text> </paragraph> <paragraph num="(b)"> <text>The intent of the agency; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Forward the investigation summary to the obligor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the Administration determines that the child support arrears were in excess of $2,500 as of the date of the notice, the Administration shall notify the obligor that to prevent passport denial or revocation, the obligor shall pay the arrears in full.</text> </paragraph> <paragraph num="C."> <text>If the Administration determines that a support obligation does not exist or the obligor owed arrears in an amount of $2,500 or less as of the date of the notice, the Administration shall update the records to reflect the results of the investigation.</text> </paragraph> <paragraph num="D."> <text>If the Administration determines that a passport is needed for employment purposes, and that neither the obligor nor the obligor’s employer is able to pay the arrears in full, the Administration may request that the Office of Child Support Enforcement withdraw the passport denial or revocation upon a payment that is less than the full amount of arrears.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Obligor's Appeal of Passport Denial or Revocation."> <paragraph num="A."> <text>The State Department of the United States will notify an obligor when the obligor's passport has been denied, revoked, or limited.</text> </paragraph> <paragraph num="B."> <text>Within 30 days of receipt of the State Department's notice, the obligor may appeal the Administration's certification of arrears to the Office of Administrative Hearings (OAH).</text> </paragraph> <paragraph num="C."> <text>The obligor may appeal only on the claim that:</text> <paragraph num="(1)"> <text>An arrearage does not exist;</text> </paragraph> <paragraph num="(2)"> <text>An arrearage does exist but never exceeded the $2,500 threshold; or</text> </paragraph> <paragraph num="(3)"> <text>A passport is required for employment purposes and neither the obligor nor the obligor’s employer is able to pay the arrears in full.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The appeal shall be conducted in accordance with COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Administration's Request to Withdraw Passport Denial."> <text>The Administration shall request that the Office of Child Support Enforcement withdraw the passport denial if the:</text> <paragraph num="A."> <text>Administration has received a court order to withdraw the passport denial;</text> </paragraph> <paragraph num="B."> <text>Obligor has:</text> <paragraph num="(1)"> <text>Paid the support arrearage in full; or</text> </paragraph> <paragraph num="(2)"> <text>Provided documentation from the employer that a passport is required for employment purposes and that the Administration has been paid an agreed upon amount that is less than the full amount of arrears;</text> </paragraph> </paragraph> <paragraph num="C."> <text>Obligor has appealed the passport denial to OAH and OAH has ruled in favor of the obligor; or</text> </paragraph> <paragraph num="D."> <text>Secretary of the Department or a designee of the Secretary determines that the passport denial or revocation would result in undue hardship.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §10-114, Annotated Code of Maryland;42 U.S.C. §654(31)</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 17, 1999 (26:10 Md. R. 797)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 9, 2006 (33:20 Md. R. 1614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective October 9, 2006 (33:20 Md. R. 1614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective October 9, 2006 (33:20 Md. R. 1614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective November 25, 2002 (29:23 Md. R. 1810)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended effective October 9, 2006 (33:20 Md. R. 1614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, C amended effective November 25, 2002 (29:23 Md. R. 1810)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective November 25, 2002 (29:23 Md. R. 1810); October 9, 2006 (33:20 Md. R. 1614)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective November 25, 2002 (29:23 Md. R. 1810)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 12, 2014 (41:9 Md. R. 520)</annotation> </annotations> </chapter> <chapter num="18" heading="Administrative Offset Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter establishes the procedures of the Child Support Administration for identifying and reporting certain delinquent obligors of child support to the federal Office of Child Support Enforcement (OCSE) for the offset of certain federal payments.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Financial Management Services (FMS)” means the unit of the U.S. Department of the Treasury, which, under federal law, offsets certain federal payments to satisfy support obligation arrears.</text> </paragraph> <paragraph num="(2)"> <text>“Offset” means withholding by the FMS of all or part of certain federal payments due an individual, and remitting payments to OCSE for transmittal to the State.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Certification."> <paragraph num="A."> <text>The Administration shall certify to OCSE support arrears which are:</text> <paragraph num="(1)"> <text>Assigned to the State if the arrears are $150 or more; and</text> </paragraph> <paragraph num="(2)"> <text>Not assigned to the State if the:</text> <paragraph num="(a)"> <text>Amount of arrears equals or exceeds $500;</text> </paragraph> <paragraph num="(b)"> <text>Obligation is payable to a support enforcement agency, and the certified arrears are on record in that agency; and</text> </paragraph> <paragraph num="(c)"> <text>Obligee is receiving services under the Social Security Act, Title IV, Part D.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>At least 30 days before certification, the Administration shall send written notice of the certification to the obligor, at the obligor's last known address, which shall advise the obligor of the:</text> <paragraph num="(1)"> <text>Amount of the arrears as of the date of the notice;</text> </paragraph> <paragraph num="(2)"> <text>Possibility that the individual may have certain federal payments offset by FMS;</text> </paragraph> <paragraph num="(3)"> <text>Opportunity to contest the accuracy of the arrears by requesting an investigation;</text> </paragraph> <paragraph num="(4)"> <text>Procedures for requesting an investigation; and</text> </paragraph> <paragraph num="(5)"> <text>Right to appeal the offset.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The certification shall provide the:</text> <paragraph num="(1)"> <text>Obligor's name, Social Security number, and case number; and</text> </paragraph> <paragraph num="(2)"> <text>Total amount of accumulated arrears.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Without further notice to the obligor, the Administration shall provide OCSE with updates at least monthly to adjust the certified arrears to reflect any payments or additional arrears that accrue.</text> </paragraph> <paragraph num="E."> <text>The certification does not affect the Administration's authority to enforce payment of support obligations under other provisions of this subtitle.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Request for Investigation."> <paragraph num="A."> <text>Upon notice of certification, an obligor may request that the Administration investigate the accuracy of the Administration's records regarding the support obligation and arrears.</text> </paragraph> <paragraph num="B."> <text>A request for an investigation is effective if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligor; and</text> </paragraph> <paragraph num="(3)"> <text>Submitted to the Administration postmarked within 15 days of the date of the certification notice.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An obligor may:</text> <paragraph num="(1)"> <text>Request an investigation only on a claim that the:</text> <paragraph num="(a)"> <text>Support obligation does not exist;</text> </paragraph> <paragraph num="(b)"> <text>Arrears are inaccurate; or</text> </paragraph> <paragraph num="(c)"> <text>Certification was based on a mistaken identity;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Submit to the Administration any documents relevant to the accuracy of the information; and</text> </paragraph> <paragraph num="(3)"> <text>Withdraw a request for an investigation at any time.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Administration's Response to Investigation Request."> <paragraph num="A."> <text>Upon receipt of a timely request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Conduct an investigation;</text> </paragraph> <paragraph num="(2)"> <text>Review any documents submitted by the obligor;</text> </paragraph> <paragraph num="(3)"> <text>Calculate the arrears owed as of the date of the investigation;</text> </paragraph> <paragraph num="(4)"> <text>Update the case records to reflect new or additional information;</text> </paragraph> <paragraph num="(5)"> <text>Prepare a written summary of the investigation conclusions including a decision concerning the:</text> <paragraph num="(a)"> <text>Amount of the arrears; and</text> </paragraph> <paragraph num="(b)"> <text>Administration's pending actions, if any; and</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>Forward the investigation summary to the obligor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the Administration determines that the obligor owes child support arrears pursuant to Regulation .03 of this chapter, the Administration shall transmit the certification to OCSE.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Appeals."> <paragraph num="A."> <text>FMS notifies an obligor in writing when all or part of the obligor's federal payment has been offset.</text> </paragraph> <paragraph num="B."> <text>Within 30 days of receipt of the notice from FMS, the obligor may appeal the offset of the federal payment.</text> </paragraph> <paragraph num="C."> <text>The appeal may be based only on a claim:</text> <paragraph num="(1)"> <text>That the arrearage:</text> <paragraph num="(a)"> <text>Does not exist; or</text> </paragraph> <paragraph num="(b)"> <text>Does exist, but is less than the amount offset; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Of mistaken identity.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The appeal shall be conducted in accordance with COMAR 07.01.04.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §10-114, Annotated Code of Maryland; 31 U.S.C. §3716, Debt Collection Improvement Act, Public Law 104-134</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 20, 1999 (26:19 Md. R. 1447)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective February 26, 2007 (34:4 Md. R. 399)</annotation> </annotations> </chapter> <chapter num="19" heading="Administrative Earnings Withholding"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter establishes the procedures of the Child Support Administration for:</text> <paragraph num="A."> <text>Issuing an administrative earnings withholding notice to an employer of an obligor;</text> </paragraph> <paragraph num="B."> <text>Determining the amount of arrears to be withheld by the employer; and</text> </paragraph> <paragraph num="C."> <text>Providing the obligor with an opportunity to contest the withholding.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Earnings withholding notice” means a notice in a format prescribed by federal law issued by the Administration to an employer requiring the employer to deduct support payments from the earnings of an obligor.</text> </paragraph> <paragraph num="(2)"> <text>“New hire data match” means the automated process of matching obligors who owe a child support obligation with information on a newly hired employee reported by employers under 42 U.S.C. §653(a).</text> </paragraph> <paragraph num="(3)"> <text>“Newly hired employee” means an employee who:</text> <paragraph num="(a)"> <text>Has not been previously employed by the employer; or</text> </paragraph> <paragraph num="(b)"> <text>Was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Support” includes:</text> <paragraph num="(a)"> <text>Child support;</text> </paragraph> <paragraph num="(b)"> <text>Spousal support if included in an order for child support;</text> </paragraph> <paragraph num="(c)"> <text>Nondifferentiated child and spousal support; and</text> </paragraph> <paragraph num="(d)"> <text>Any medical support ordered by a court, including converted funds as defined in Health-General Article, §15-122.2, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Issuance of an Earnings Withholding Notice by the Administration."> <paragraph num="A."> <text>The Administration may issue an earnings withholding notice if a tribunal has issued a support order subjecting the obligor to earnings withholding, and either:</text> <paragraph num="(1)"> <text>The Administration is providing child support services under Title IV-D of the Social Security Act; or</text> </paragraph> <paragraph num="(2)"> <text>The obligor requests the service of an earnings withholding order under Title IV-D of the Social Security Act.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall issue the earnings withholding notice based on information obtained from:</text> <paragraph num="(1)"> <text>The new hire data match;</text> </paragraph> <paragraph num="(2)"> <text>The federal parent locator service; or</text> </paragraph> <paragraph num="(3)"> <text>Other verifiable sources.</text> </paragraph> </paragraph> <paragraph num="C."> <text>In cases where employment information is received through the new hire data match, the Administration shall issue an earnings withholding notice not later than 2 business days after the match, unless the obligor is not subject to withholding under 42 U.S.C. §666(b)(3).</text> </paragraph> <paragraph num="D."> <text>If employment information is received from sources other than the new hire data match, the Administration shall issue an earnings withholding notice not later than 2 business days after the employment information has been verified, unless the obligor is not subject to withholding under 42 U.S.C. §666(b)(3).</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Amount of Earnings to be Withheld."> <paragraph num="A."> <text>The Administration shall:</text> <paragraph num="(1)"> <text>Determine the total amount to be withheld from the obligor's earnings pursuant to Family Law Article, §10-122, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>Specify the amount to be withheld in the earnings withholding notice.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The total amount withheld shall be sufficient to pay:</text> <paragraph num="(1)"> <text>Any current support obligation as specified in the support order;</text> </paragraph> <paragraph num="(2)"> <text>Any amount specified in the support order to be applied toward arrearages existing at the time the court issued the support order; and</text> </paragraph> <paragraph num="(3)"> <text>Any amount to be determined by the Administration to be applied toward arrearage accumulated after the issuance of the support order.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The amount due on a monthly basis under §B(3) of this regulation shall be 25 percent of the current monthly support obligation specified in the most recent support order, unless a lesser amount is set by the Administration after a request for reduction on grounds specified in Regulation .10B of this chapter.</text> </paragraph> <paragraph num="D."> <text>The total amount to be withheld from the obligor's earnings may not exceed the maximum amount permitted under §303(b) of the federal Consumer Credit Protection Act, 15 U.S.C. §1673(b).</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Service of Earnings Withholding Notice."> <paragraph num="A."> <text>The Administration shall serve an employer with an earnings withholding notice by:</text> <paragraph num="(1)"> <text>First class mail;</text> </paragraph> <paragraph num="(2)"> <text>Certified mail; or</text> </paragraph> <paragraph num="(3)"> <text>Electronic format, if the employer has entered into an agreement with the Administration to accept service of an earnings withholding notice in this manner.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When the Administration serves the earnings withholding notice on an employer, the Administration shall send, by first class mail, notification of the administrative action to the obligor at the obligor's:</text> <paragraph num="(1)"> <text>Last known home address; and</text> </paragraph> <paragraph num="(2)"> <text>Place of employment.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The notification sent to the obligor shall include:</text> <paragraph num="(1)"> <text>A copy of the earnings withholding notice;</text> </paragraph> <paragraph num="(2)"> <text>A statement of the obligor's right to contest the accuracy of the information contained in the earnings withholding notice by filing a motion for stay of the earnings withholding notice in the circuit court or by requesting an investigation by the Administration, noting that any contest must be initiated within 30 calendar days of the date the earnings withholding notice was mailed to the obligor;</text> </paragraph> <paragraph num="(3)"> <text>A statement of the amount of arrears apportioned to each payment that is to be included in the amount of earnings withheld; and</text> </paragraph> <paragraph num="(4)"> <text>A statement of the procedures under Family Law Article, §10-134, Annotated Code of Maryland, that the obligor shall follow to terminate earnings withholding.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Responsibilities of Employer."> <paragraph num="A."> <text>Upon receipt of an earnings withholding notice, an employer shall, beginning with the next pay period after receipt of the notice:</text> <paragraph num="(1)"> <text>Deduct the amount of the withholding from the obligor's earnings on a regular basis; and</text> </paragraph> <paragraph num="(2)"> <text>Send the deducted amount to the State disbursement unit as specified in the earnings withholding notice, within 7 business days after the day on which the earnings are paid to the obligor.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An employer may deduct and retain an additional $2 for each deduction made under the earnings withholding notice.</text> </paragraph> <paragraph num="C."> <text>Within 10 days after the obligor terminates employment, the employer shall:</text> <paragraph num="(1)"> <text>Notify the Administration of the termination;</text> </paragraph> <paragraph num="(2)"> <text>Provide the Administration with the obligor's last known address; and</text> </paragraph> <paragraph num="(3)"> <text>Provide the Administration with the name and address of the obligor's new employer, if known.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Amendment or Termination of Withholding."> <paragraph num="A."> <text>The Administration shall issue an amended earnings withholding notice to an obligor's employer when:</text> <paragraph num="(1)"> <text>The support obligation changes;</text> </paragraph> <paragraph num="(2)"> <text>The Administration changes the amount to be paid toward the arrears; or</text> </paragraph> <paragraph num="(3)"> <text>All arrears have been paid in full and only current support is due.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall issue a notice to terminate earnings withholding when:</text> <paragraph num="(1)"> <text>The child support obligation is terminated; and</text> </paragraph> <paragraph num="(2)"> <text>All arrears, if any, are paid in full.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Effect of the Earnings Withholding Notice."> <paragraph num="A."> <text>An earnings withholding notice sent to an employer is sufficient to order withholding.</text> </paragraph> <paragraph num="B."> <text>An earnings withholding notice is binding on each present and future employer on whom a copy of the earnings withholding notice is served.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Right to Contest."> <text>An obligor may contest the accuracy of the information contained in an earnings withholding notice by filing a:</text> <paragraph num="A."> <text>Request for an investigation with the Administration within 15 days of the date the earnings withholding notice was mailed to the obligor under Regulation .05 of this chapter; or</text> </paragraph> <paragraph num="B."> <text>Motion for stay of the earnings withholding notice in circuit court within 15 days of the date the earnings withholding notice was mailed to the obligor under Regulation .05 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Grounds for Contest."> <paragraph num="A."> <text>The grounds for contest shall be limited to the accuracy of the earnings withholding notice. The obligor may contest:</text> <paragraph num="(1)"> <text>The existence of an arrearage;</text> </paragraph> <paragraph num="(2)"> <text>The amount of the withholding or the amount of any arrearage;</text> </paragraph> <paragraph num="(3)"> <text>The identity of the obligor; or</text> </paragraph> <paragraph num="(4)"> <text>That the amount specified in the earnings withholding notice exceeds the maximum amount permitted under §303(b) of the federal Consumer Credit Act, 15 U.S.C. §1673(b).</text> </paragraph> </paragraph> <paragraph num="B."> <text>In addition to the grounds specified in §A of this regulation, the obligor may seek a reduction in the amount of withholding set by the Administration under Regulation .04B(3) of this chapter to pay arrearages accumulated after the issuance of the most recent support order. The request shall be based upon proof that the obligor is incurring and meeting extraordinary expenses on behalf of the child in addition to any court ordered payments.</text> </paragraph> <paragraph num="C."> <text>If the evidence submitted under §B of this regulation warrants, the Administration may reduce the amount due accordingly. In any case, the amount due to pay arrearage accumulated after the issuance of the most recent court order shall be at least $1 but not more than 25 percent of the current monthly support obligation specified in the most recent support order.</text> </paragraph> <paragraph num="D."> <text>When deciding a request for reduction brought under §B of this regulation, the Administration shall make a specific written finding on the record. The written finding shall include a statement of the:</text> <paragraph num="(1)"> <text>Total amount of postorder arrears due;</text> </paragraph> <paragraph num="(2)"> <text>Amount of postorder arrears which would have been due on a monthly basis if the rule stated in Regulation .04C of this chapter had been invoked;</text> </paragraph> <paragraph num="(3)"> <text>Amount of postorder arrears which the Administration decides shall be due on a monthly basis; and</text> </paragraph> <paragraph num="(4)"> <text>Facts upon which the Administration relied in reaching its decision.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Procedures for Administrative Contest; Investigation."> <paragraph num="A."> <text>An obligor may contest the accuracy of the information provided in the earnings withholding notice by requesting an investigation.</text> </paragraph> <paragraph num="B."> <text>A request for an investigation is effective only if it is:</text> <paragraph num="(1)"> <text>In writing;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligor;</text> </paragraph> <paragraph num="(3)"> <text>Accompanied by a copy of the earnings withholding notice;</text> </paragraph> <paragraph num="(4)"> <text>Sent to the Administration at the address provided in the earnings withholding notice; and</text> </paragraph> <paragraph num="(5)"> <text>Received by the Administration not later than 30 days after a copy of the earnings withholding notice was mailed to the obligor.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The only issues that may be contested in an investigation are those in Regulation .10 of this chapter.</text> </paragraph> <paragraph num="D."> <text>Upon receiving a request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Conduct and complete an investigation within 15 days of the date of receiving the obligor's request for an investigation;</text> </paragraph> <paragraph num="(2)"> <text>Upon completion of the investigation, promptly notify the obligor in writing of the result of the investigation; and</text> </paragraph> <paragraph num="(3)"> <text>Advise the obligor of the right to appeal the Administration's decision to the Office of Administrative Hearings.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Appeal of Investigation Results to the Office of Administrative Hearings (OAH)."> <paragraph num="A."> <text>The obligor may appeal the results of the Administration's investigation to OAH.</text> </paragraph> <paragraph num="B."> <text>The only issues that may be appealed to OAH are those in Regulation .10 of this chapter.</text> </paragraph> <paragraph num="C."> <text>The appeal to OAH shall be effective only if it is:</text> <paragraph num="(1)"> <text>Submitted in writing on a form provided by the Administration;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligor;</text> </paragraph> <paragraph num="(3)"> <text>Accompanied by:</text> <paragraph num="(a)"> <text>A copy of the results of the Administration's investigation;</text> </paragraph> <paragraph num="(b)"> <text>A copy of the earnings withholding notice; and</text> </paragraph> <paragraph num="(c)"> <text>Payment of any fee required by OAH; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Received by OAH within 30 days of the date the results of the investigation were mailed to the obligor.</text> </paragraph> </paragraph> <paragraph num="D."> <text>OAH shall conduct a hearing and inform the obligor and the Administration of the results of the appeal in accordance with COMAR 07.01.04.</text> </paragraph> <paragraph num="E."> <text>The decision rendered by OAH shall be the final decision of the Administration.</text> </paragraph> <paragraph num="F."> <text>The obligor or the Administration may seek a judicial review of a final decision.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114, 10-120—10-138, and 12-105, Annotated Code of MarylandAgency Note: Federal Regulatory Reference—45 CFR §§302-35 and 303.100</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 17, 2003 (30:5 Md. R. 366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 24, 2012 (39:25 Md. R. 1611)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective October 11, 2004 (31:20 Md. R. 1484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11B amended effective October 11, 2004 (31:20 Md. R. 1484)</annotation> </annotations> </chapter> <chapter num="20" heading="Administrative Enforcement of Medical Support"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>The purpose of this chapter is to:</text> <paragraph num="A."> <text>Establish the procedures of the Child Support Administration for issuing a national medical support notice (NMSN) to an employer of a parent who is obligated under a child support order to provide medical support for the child;</text> </paragraph> <paragraph num="B."> <text>Establish specific responsibilities, procedures, and time frames for employers, insurers, and health insurance plan administrators with respect to enrolling children in health insurance plans; and</text> </paragraph> <paragraph num="C."> <text>Create an administrative appeal process for the parent to contest the enforcement of the NMSN.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Child support order” means an order issued by a tribunal establishing a parent's obligation to pay child support or provide medical support for a child.</text> </paragraph> <paragraph num="(2)"> <text>“Health insurance coverage” means any type of health care coverage under which medical care services can be provided to the child through an insurer.</text> </paragraph> <paragraph num="(3)"> <text>“Insurer” means:</text> <paragraph num="(a)"> <text>An insurer, a nonprofit health service organization, or a health maintenance organization operating in the State under a certificate of authority issued by the Maryland Insurance Commissioner;</text> </paragraph> <paragraph num="(b)"> <text>An entity that provides a group health plan, as defined in §607(1) of the Employee Retirement Income Security Act of 1974 (ERISA); or</text> </paragraph> <paragraph num="(c)"> <text>An entity offering a service benefit plan as defined by federal law.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“National medical support notice (NMSN)” means a notice in a format prescribed by federal law and issued by a tribunal for the purpose of enforcing the medical support provisions in a child support order.</text> </paragraph> <paragraph num="(5)"> <text>“Plan administrator” means the person responsible for administering the group health plan or other employer's insurance plan in which an obligated parent is enrolled or eligible for enrollment.</text> </paragraph> <paragraph num="(6)"> <text>“Qualified medical child support order” means a medical child support order issued under State law that complies with §609(A) of ERISA.</text> </paragraph> <paragraph num="(7)"> <text>“Tribunal” means a court, administrative agency, or quasi-judicial entity authorized to establish, enforce, or modify a child support order.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Issuance of an NMSN by the Administration."> <paragraph num="A."> <text>The Administration shall issue an NMSN for any child support case in which:</text> <paragraph num="(1)"> <text>An individual is receiving services under Title IV-D of the Social Security Act;</text> </paragraph> <paragraph num="(2)"> <text>A tribunal has ordered the obligated parent to include the child in the parent's health insurance coverage;</text> </paragraph> <paragraph num="(3)"> <text>Health insurance coverage is available through the obligated parent's employer; and</text> </paragraph> <paragraph num="(4)"> <text>The child does not have health insurance coverage.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When the Administration issues an NMSN pursuant to §A of this regulation, the Administration shall issue the NMSN within 2 business days of:</text> <paragraph num="(1)"> <text>Receipt of employment information from the State directory of new hires indicating that the employer offers health insurance coverage; or</text> </paragraph> <paragraph num="(2)"> <text>Verification of employment information from sources other than the State directory of new hires.</text> </paragraph> </paragraph> <paragraph num="C."> <text>A properly completed NMSN has the same force and effect as a qualified medical child support order.</text> </paragraph> <paragraph num="D."> <text>Subject to federal law, an NMSN has priority over any other lien or legal process, except for the current support and support arrears withheld under an earnings withholding order or notice.</text> </paragraph> <paragraph num="E."> <text>An NMSN issued by a tribunal in any other state or territory has the same force and effect as an NMSN issued in this State.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Service of NMSN on an Employer."> <paragraph num="A."> <text>The Administration shall serve an employer with an NMSN by first class mail.</text> </paragraph> <paragraph num="B."> <text>The Administration may issue an NMSN separate from or in conjunction with an earnings withholding order or an earnings withholding notice.</text> </paragraph> <paragraph num="C."> <text>When the Administration serves an NMSN on the employer of an obligated parent under order to provide medical support, the Administration shall forward to the obligated parent:</text> <paragraph num="(1)"> <text>Notification that the NMSN was sent to the employer; and</text> </paragraph> <paragraph num="(2)"> <text>A form that the obligated parent completes to request an investigation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The Administration shall send the information as provided for in §C of this regulation by first class mail to the obligated parent at the parent's:</text> <paragraph num="(1)"> <text>Home address last reported to the court; or</text> </paragraph> <paragraph num="(2)"> <text>Place of employment, if the Administration has reason to believe that the home address is incorrect.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Processing the NMSN."> <paragraph num="A."> <text>Within 20 business days of receipt of the NMSN, the employer shall:</text> <paragraph num="(1)"> <text>Complete and forward Part A of the NMSN to the Administration if:</text> <paragraph num="(a)"> <text>The employer does not maintain or contribute to plans providing dependent or family health care coverage;</text> </paragraph> <paragraph num="(b)"> <text>The employee is not eligible for family health coverage; or</text> </paragraph> <paragraph num="(c)"> <text>Health care coverage is not available because the employee is no longer working for the employer; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Forward Part B of the NMSN to the employer's insurer, as required by the NMSN.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Within 20 business days of receipt of an NMSN from an employer, an insurer shall:</text> <paragraph num="(1)"> <text>Determine if the NMSN contains the:</text> <paragraph num="(a)"> <text>Employee's name and mailing address; and</text> </paragraph> <paragraph num="(b)"> <text>Child's name and mailing address or the address of the Administration;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the NMSN does not contain the required information, complete Part B of the NMSN and forward it to the Administration and the employer indicating that the NMSN is incomplete and therefore does not constitute a qualified medical child support order; or</text> </paragraph> <paragraph num="(3)"> <text>If the NMSN contains the required information, enroll the child in a health care plan and send written notification of eligibility for enrollment and information about the insurance plan as specified in the NMSN to the:</text> <paragraph num="(a)"> <text>Employee;</text> </paragraph> <paragraph num="(b)"> <text>Employer;</text> </paragraph> <paragraph num="(c)"> <text>Other parent; and</text> </paragraph> <paragraph num="(d)"> <text>If requested, the Administration.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Upon receiving notice from the insurer of the eligibility of an employee's child for enrollment, the employer shall:</text> <paragraph num="(1)"> <text>Withhold from the employee's next pay and each pay thereafter the amount of the employee contribution required to enroll the child, and notify the employee of the deduction;</text> </paragraph> <paragraph num="(2)"> <text>If the employee's child is ineligible for health insurance coverage but will become eligible, withhold from the employee's earnings, at the earliest time the employee's child becomes eligible, the contribution required to enroll the child, and notify the employee of the deduction;</text> </paragraph> <paragraph num="(3)"> <text>If the employer determines that the employee's child is not eligible for health insurance coverage, complete and forward Part A of the NMSN to the Administration indicating the reason the child is ineligible; or</text> </paragraph> <paragraph num="(4)"> <text>If the Federal Consumer Credit Protection Act withholding limitations or prioritization as specified in Regulation .06B of this chapter prevents withholding from the employee's earnings the amounts required for enrollment, complete and forward Part A of the NMSN to the Administration indicating the employee's income is insufficient for enrollment.</text> </paragraph> </paragraph> <paragraph num="D."> <text>If the employer withholds a contribution under §D(1) or (2) of this regulation, the employer shall send to the insurer the amount deducted from the employee's earnings each pay period within 10 business days after the day on which the earnings are paid to the employee.</text> </paragraph> <paragraph num="E."> <text>Within 15 days of the first deduction from the employee's pay, the employer shall provide to both parents and to the Administration the following information:</text> <paragraph num="(1)"> <text>The employee's Social Security number;</text> </paragraph> <paragraph num="(2)"> <text>The name, address, and telephone number of the insurer;</text> </paragraph> <paragraph num="(3)"> <text>The policy number;</text> </paragraph> <paragraph num="(4)"> <text>The group number;</text> </paragraph> <paragraph num="(5)"> <text>The effective date of coverage; and</text> </paragraph> <paragraph num="(6)"> <text>Any schedule of benefits.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Limitation on Earnings to be Withheld."> <paragraph num="A."> <text>The amount of an employee's contribution for health insurance coverage to be withheld by an employer may not exceed the lesser of the amount:</text> <paragraph num="(1)"> <text>Specified in the underlying child support order; or</text> </paragraph> <paragraph num="(2)"> <text>Allowed by the limits of the Federal Consumer Credit Protection Act.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If an employee's wages are insufficient for full withholding of all court-ordered obligations and the full cost of health insurance, the employer shall withhold in accordance with the following priority:</text> <paragraph num="(1)"> <text>Current child support;</text> </paragraph> <paragraph num="(2)"> <text>Child support arrears;</text> </paragraph> <paragraph num="(3)"> <text>Health insurance coverage premiums;</text> </paragraph> <paragraph num="(4)"> <text>Other medical support costs pursuant to the Family Law Article, §12-101(d), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(5)"> <text>Other costs owed to the Administration as allowed by law.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the amount available for withholding is insufficient to pay amounts owed for court ordered support and the full cost of health insurance premiums, the employer shall complete and forward Part A of the NMSN to the Administration.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Administration's Selection of a Plan."> <paragraph num="A."> <text>If the insurer sends written notice to the Administration that the obligated parent is eligible for more than one health insurance plan, and the parent is not enrolled in any plan that provides dependent coverage, the Administration shall select a plan in consultation with the custodial parent.</text> </paragraph> <paragraph num="B."> <text>If the Administration attempts to consult with the custodial parent as provided for in §A of this regulation, and the custodial parent fails to participate in the selection of a plan, the Administration shall select a plan:</text> <paragraph num="(1)"> <text>That provides comprehensive coverage, including:</text> <paragraph num="(a)"> <text>Hospital services;</text> </paragraph> <paragraph num="(b)"> <text>Medical services; and</text> </paragraph> <paragraph num="(c)"> <text>Prescriptions;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>That provides services that are accessible to the child; and</text> </paragraph> <paragraph num="(3)"> <text>Whose cost, in combination with the amount withheld for cash support, does not exceed the applicable withholding limits set by the Federal Consumer Credit Protection Act.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If more than one plan meets the criteria set forth in §B of this regulation, the Administration shall select the least costly plan.</text> </paragraph> <paragraph num="D."> <text>If no plan meets all of the criteria set forth in §B of this regulation, the Administration:</text> <paragraph num="(1)"> <text>May not select a plan; and</text> </paragraph> <paragraph num="(2)"> <text>Shall allow the insurer to select a default plan.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Penalties for Employer and Insurer."> <text>A parent or the Administration may take civil action against an employer or insurer who fails to comply with the provisions of the NMSN without good cause.</text> </regulation> <regulation prefix="Regulation" num=".09" heading="Investigation."> <paragraph num="A."> <text>An obligated parent shall have one opportunity to contest the withholding of earnings for the cost of health care coverage for a child enrolled in the plan pursuant to an NMSN, based on a mistake of fact, by requesting an investigation.</text> </paragraph> <paragraph num="B."> <text>A request for an investigation pursuant to §A of this regulation shall be:</text> <paragraph num="(1)"> <text>In writing on a form provided by the Administration; and</text> </paragraph> <paragraph num="(2)"> <text>Submitted to the Administration not later than 15 days after:</text> <paragraph num="(a)"> <text>Receiving the notification as specified in Regulation .04C of this chapter; or</text> </paragraph> <paragraph num="(b)"> <text>The first deduction for the health insurance premium is made from the employee's earnings.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>The only issues that may be contested are:</text> <paragraph num="(1)"> <text>The identity of the obligated parent;</text> </paragraph> <paragraph num="(2)"> <text>That there is no underlying child support order requiring the parent to provide medical support for the child;</text> </paragraph> <paragraph num="(3)"> <text>That the amount of the withholding exceeds the limits of the Federal Consumer Credit Protection Act; or</text> </paragraph> <paragraph num="(4)"> <text>That the child for whom health insurance coverage is sought is emancipated.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Within 15 days of receiving a timely request for an investigation, the Administration shall:</text> <paragraph num="(1)"> <text>Conduct an investigation; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the obligated parent in writing of the:</text> <paragraph num="(a)"> <text>Results of the investigation; and</text> </paragraph> <paragraph num="(b)"> <text>Right to appeal the Administration's decision to the Office of Administrative Hearings (OAH) as provided in Regulation .10 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Enrollment of an employee's child may not be stayed or terminated until the employer receives written notice from the Administration that the contest is resolved in the employee's favor.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Appeal to the Office of Administrative Hearings (OAH)."> <paragraph num="A."> <text>The obligated parent may appeal to the Office of Administrative Hearings (OAH) the results of the Administration's investigation based on a mistake of fact.</text> </paragraph> <paragraph num="B."> <text>The only issues that may be appealed to OAH are:</text> <paragraph num="(1)"> <text>The identity of the obligated parent;</text> </paragraph> <paragraph num="(2)"> <text>That there is no underlying court order requiring the employee to provide medical support for the child;</text> </paragraph> <paragraph num="(3)"> <text>That the amount of the withholding exceeds the limits of the Federal Consumer Credit Protection Act; or</text> </paragraph> <paragraph num="(4)"> <text>That the child for whom health insurance coverage is sought is emancipated.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The appeal to OAH is effective only if it is:</text> <paragraph num="(1)"> <text>Submitted in writing on a form provided by the Administration;</text> </paragraph> <paragraph num="(2)"> <text>Signed by the obligated parent;</text> </paragraph> <paragraph num="(3)"> <text>Received by OAH within 15 days after receiving the written results of the investigation;</text> </paragraph> <paragraph num="(4)"> <text>Accompanied by a copy of the results of the Administration's investigation; and</text> </paragraph> <paragraph num="(5)"> <text>Accompanied by payment of any fee required by OAH.</text> </paragraph> </paragraph> <paragraph num="D."> <text>OAH shall conduct the hearing and inform the obligated parent and the Administration of the hearing results in accordance with COMAR 07.01.04.</text> </paragraph> <paragraph num="E."> <text>Enrollment of an employee's child may not be stayed or terminated until the employer receives written notice from the Administration that the appeal has been resolved in the employee's favor.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Terminating an NMSN."> <text>The Administration shall send a notice to the employer to terminate the NMSN within 15 days of obtaining documentation that:</text> <paragraph num="A."> <text>The court order requiring medical support was terminated by the court;</text> </paragraph> <paragraph num="B."> <text>The order for medical support is no longer in effect;</text> </paragraph> <paragraph num="C."> <text>The child has died or reached the age of emancipation;</text> </paragraph> <paragraph num="D."> <text>The results of an investigation conducted pursuant to regulation .09 of this chapter warrant termination of the NMSN; or</text> </paragraph> <paragraph num="E."> <text>A decision from the Office of Administrative Hearings (OAH) in an appeal filed by the parent was resolved in favor of the parent.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114, 12-102—12-102.3; Health-General Article, §19-706; Insurance Article, §15-405; Annotated Code of Maryland(Agency Note: Federal Regulatory References: 29 CFR Part 2590 and 45 CFR §303.32); 42 U.S.C. §652(f)</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 4, 2003 (30:15 Md. R. 991)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended effective October 11, 2004 (31:20 Md. R. 1484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective October 11, 2004 (31:20 Md. R. 1484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A, B amended effective October 11, 2004 (31:20 Md. R. 1484)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective August 9, 2010 (37:16 Md. R. 1060)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective October 6, 2008 (35:20 Md. R. 1773)</annotation> </annotations> </chapter> <chapter num="21" heading="Administrative Garnishment of Financial Accounts"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>This chapter sets forth the Administration's procedures for garnishing financial accounts owned by delinquent child support obligors. The chapter also clarifies the reasons for which an obligor or other account holder of interest may challenge the Administration's actions.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Account” has the meaning specified in Family Law Article, §10-108.2(a)(2), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Account holder of interest” has the meaning specified in Family Law Article, §10-108.2(a)(3), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>“Delinquent obligor” means an obligor who is $500 or more in arrears of a child support obligation and has made no payment in 60 days.</text> </paragraph> <paragraph num="(4)"> <text>“Financial institution” has the meaning specified in Family Law Article, §10-108.2(a)(4), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Good cause” means a mistake of fact.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Administrative Garnishment of Obligor's Account."> <paragraph num="A."> <text>The Administration may take action to garnish an account owned by a delinquent obligor to satisfy child support arrears.</text> </paragraph> <paragraph num="B."> <text>The Administration's procedures for garnishing an account shall comply with the provisions of Family Law Article, §§10-108.3 and 10-108.4, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Challenge by Obligor or Account Holder of Interest."> <paragraph num="A."> <text>If, pursuant to Family Law Article, §10-108.3(h), Annotated Code of Maryland, an obligor or account holder of interest challenges the Administration's actions, the challenge may be based only on a claim that:</text> <paragraph num="(1)"> <text>There is a mistake of fact, including:</text> <paragraph num="(a)"> <text>A mistake in the identity of the obligor;</text> </paragraph> <paragraph num="(b)"> <text>A mistake in ownership of an account;</text> </paragraph> <paragraph num="(c)"> <text>A mistake in the contents of an account;</text> </paragraph> <paragraph num="(d)"> <text>A mistake in the amount of arrearage due; or</text> </paragraph> <paragraph num="(e)"> <text>Other good cause; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The seized funds are exempt under Courts and Judicial Proceedings Article, §11-504 or 11-603, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If, pursuant to Family Law Article, §10-108.3(h)(1)(ii), Annotated Code of Maryland, the obligor or account holder of interest challenges the Administration's actions by filing a motion with the circuit court, the obligor or account holder of interest shall provide written notice to the Administration at the time the motion is filed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Appeal to the Office of Administrative Hearings."> <paragraph num="A."> <text>An appeal to the Office of Administrative Hearings (OAH) pursuant to Family Law Article, §10-108.3(l), Annotated Code of Maryland, may be based only on the grounds specified in Regulation .04A of this chapter.</text> </paragraph> <paragraph num="B."> <text>The appeal to OAH shall be conducted in accordance with COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Administration's Notice to Financial Institution to Forward Seized Funds."> <text>The Administration shall send notice to the financial institution to forward the appropriate amount of funds seized if:</text> <paragraph num="A."> <text>No timely challenge of the Administration's actions is filed pursuant to Family Law Article, §10-108.3(h), Annotated Code of Maryland;</text> </paragraph> <paragraph num="B."> <text>No timely appeal to the Office of Administrative Hearings is filed pursuant to Family Law Article, §10-108.3(l), Annotated Code of Maryland; or</text> </paragraph> <paragraph num="C."> <text>The Administration has not received the notice required under Regulation .04B of this chapter within 30 days of the date of the notice sent by the Administration pursuant to Family Law Article, §10-108.3(e), Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-108.2—10-108.4 and 10-114, Annotated Code of MarylandFederal Statutory Reference: 42 U.S.C. §§666(a)(17) and (c)(1)(G)(ii)</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 16, 2004 (31:16 Md. R. 1254)</annotation> </annotations> </chapter> <chapter num="22" heading="Affidavit of Support"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>This chapter describes the procedures of the Administration to establish a child support obligation by means of an affidavit of support. The chapter also describes the process for rescinding an executed affidavit of support.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Child support order” has the meaning stated in Family Law Article, §10-1A-01, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Date of execution” means:</text> <paragraph num="(a)"> <text>The date that all parties and the Administration have signed the affidavit of support form; or</text> </paragraph> <paragraph num="(b)"> <text>If a party or the Administration signs the affidavit of support on a date that is different from the date the other party or the Administration has signed, then the latest of the dates.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Executed affidavit of support” means an affidavit of support form that all parties and the Administration have signed.</text> </paragraph> <paragraph num="(4)"> <text>“On the record” means a document attached to the affidavit of support which delineates the reasons for deviating from child support guidelines pursuant to Family Law Article, Title 12, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Party” has the meaning stated in Family Law Article, §10-1A-01, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(6)"> <text>“Support conference” means a conference conducted by the Administration to provide an opportunity to the parties to voluntarily agree to the provisions of a support obligation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Affidavit of Support to Establish a Support Obligation."> <paragraph num="A."> <text>The Administration may initiate action to establish a child support obligation pursuant to Family Law Article, Title 10, Subtitle 1A, Annotated Code of Maryland, if:</text> <paragraph num="(1)"> <text>A party is receiving child support services under Title IV, Part D, of the Social Security Act;</text> </paragraph> <paragraph num="(2)"> <text>Paternity of the child has been established;</text> </paragraph> <paragraph num="(3)"> <text>A support conference, as specified in §B of this regulation, has been conducted; and</text> </paragraph> <paragraph num="(4)"> <text>The support conference resulted in an agreement by the parties.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Support Conference. Before the execution of an affidavit of support, the Administration shall provide notice to the parties to attend the support conference. The notice shall:</text> <paragraph num="(1)"> <text>Specify the date, time, and location of the support conference;</text> </paragraph> <paragraph num="(2)"> <text>Advise the parties of the purpose of the support conference;</text> </paragraph> <paragraph num="(3)"> <text>Specify the documentation the parties are required to provide; and</text> </paragraph> <paragraph num="(4)"> <text>Be provided to the parties at least 30 days before the date on which the support conference will be held.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Support Obligation Amount.</text> <paragraph num="(1)"> <text>The Administration shall compute the child support obligation pursuant to Family Law Article, Title 12, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>The Administration may consider the factors stated in Family Law Article, §12-202, Annotated Code of Maryland, to determine if application of the guidelines would be unjust or inappropriate in a particular case.</text> </paragraph> <paragraph num="(3)"> <text>Upon determining that application of the guidelines is unjust or inappropriate in a particular case, the Administration shall make a written finding on the record. The Administration's finding shall state:</text> <paragraph num="(a)"> <text>The amount of child support that would have been required under the guidelines;</text> </paragraph> <paragraph num="(b)"> <text>How the affidavit of support varies from the guidelines;</text> </paragraph> <paragraph num="(c)"> <text>How the finding serves the best interest of the child; and</text> </paragraph> <paragraph num="(d)"> <text>In cases in which items of value are conveyed instead of a portion of the support presumed under the guidelines, the estimated value of the items conveyed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Executing an Affidavit of Support.</text> <paragraph num="(1)"> <text>An affidavit of support shall be on a standardized form developed by the Administration.</text> </paragraph> <paragraph num="(2)"> <text>The completed affidavit of support form shall contain:</text> <paragraph num="(a)"> <text>Those statements provided for in Family Law Article, §10-1A-02(c), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>Any other information considered appropriate by the Administration.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Before completing an affidavit of support form, the Administration shall inform the parties, orally and in writing, of:</text> <paragraph num="(a)"> <text>The legal consequences of executing the affidavit; and</text> </paragraph> <paragraph num="(b)"> <text>The right to seek legal counsel.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The Administration shall provide each party with a copy of the executed affidavit of support.</text> </paragraph> <paragraph num="(5)"> <text>Following the 60-day rescission period specified in Regulation .04A of this chapter, the Administration shall file the affidavit of support with the clerk of a circuit court within 30 days following the recission period for the court's approval.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Rescinding an Affidavit of Support."> <paragraph num="A."> <text>A party may rescind the affidavit of support within 60 days after execution.</text> </paragraph> <paragraph num="B."> <text>To be effective, the request for rescission shall be:</text> <paragraph num="(1)"> <text>In writing, on a standardized form developed by the Administration;</text> </paragraph> <paragraph num="(2)"> <text>Signed and dated before a notary public; and</text> </paragraph> <paragraph num="(3)"> <text>Received by the Administration within 60 days from the date of execution.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When an affidavit of support is properly rescinded:</text> <paragraph num="(1)"> <text>The obligation for ongoing support terminates;</text> </paragraph> <paragraph num="(2)"> <text>Any arrears accrued after the affidavit of support was executed remain owed to the obligee until paid; and</text> </paragraph> <paragraph num="(3)"> <text>Any support amount paid and disbursed to the custodial parent after the affidavit of support was executed, is owed to the custodial parent and is not subject to a refund to the noncustodial parent.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Enforcement of an Affidavit of Support."> <paragraph num="A."> <text>The Administration shall enforce the provisions of the affidavit of support and collect the support obligation, including arrearages, from the date of execution.</text> </paragraph> <paragraph num="B."> <text>The affidavit of support shall be regarded in the same manner as a child support order issued by a court, with all the same enforcement remedies, including contempt of court, that are available to a support order issued by a tribunal.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Modification of Support Obligation."> <paragraph num="A."> <text>Pursuant to Family Law Article, §10-1A-03, Annotated Code of Maryland, if any party to the affidavit of support presents evidence to the Administration of a material change in circumstances since entry of the last child support order, the parties may execute a subsequent affidavit of support.</text> </paragraph> <paragraph num="B."> <text>If there is a preexisting child support order, the subsequently executed affidavit of support supersedes the order until overruled by a tribunal.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Family Law Article, Title 10, Subtitle 1A, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 3, 2008 (35:22 Md. R. 1956)</annotation> </annotations> </chapter> <chapter num="23" heading="Child Support Payment Incentive Program"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <paragraph num="A."> <text>The purpose of this chapter is to establish the procedures for administering the Child Support Payment Incentive Program.</text> </paragraph> <paragraph num="B."> <text>The purpose of this Program is to encourage low income noncustodial parents to make consistent payments of child support in exchange for a reduction of permanently assigned State owed arrears.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Noncustodial parent's household” means the noncustodial parent, the children living in the noncustodial parent's current household, and the children for whom the noncustodial parent is required to pay child support under a support order that is the subject of the application to the Program.</text> </paragraph> <paragraph num="(2)"> <text>“Program” means the Child Support Payment Incentive Program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Application Process."> <paragraph num="A."> <text>To be considered for participation in the Program, the noncustodial parent shall:</text> <paragraph num="(1)"> <text>Submit to the Administration a completed application on a form provided by the Administration;</text> </paragraph> <paragraph num="(2)"> <text>Provide all information specified in the application form; and</text> </paragraph> <paragraph num="(3)"> <text>Include documentation as required by the Administration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall provide a written decision to the noncustodial parent not later than 60 days after the receipt of the application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Eligibility Criteria."> <paragraph num="A."> <text>The applicant shall be the noncustodial parent associated with a Maryland court order, for which there has been an assignment of support rights pursuant to Human Services Article, §5-312(b)(2), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>The noncustodial parent's gross income shall be less than 225 percent of the federal poverty level, as defined by the United States Department of Health and Human Services, for the noncustodial parent's household size as defined in Regulation .02B(1) of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Responsibilities of the Administration."> <paragraph num="A."> <text>Within 60 days of receiving a complete application, the Administration shall:</text> <paragraph num="(1)"> <text>Take into consideration:</text> <paragraph num="(a)"> <text>The noncustodial parent's current ability to pay;</text> </paragraph> <paragraph num="(b)"> <text>Whether the reduction of arrearages will encourage the noncustodial parent's economic stability; and</text> </paragraph> <paragraph num="(c)"> <text>Whether the agreement serves the best interests of a child for whom the noncustodial parent is required to support;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Make a determination to accept or deny the application for participation;</text> </paragraph> <paragraph num="(3)"> <text>Provide written notice to the noncustodial parent regarding the Administration's decision; and</text> </paragraph> <paragraph num="(4)"> <text>If participation in the Program is denied, provide information regarding:</text> <paragraph num="(a)"> <text>The noncustodial parent's right to appeal; and</text> </paragraph> <paragraph num="(b)"> <text>The manner in which the appeal may be made pursuant to Regulation .06 of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If the Administration determines that the noncustodial parent's situation meets any one of the criteria described in §A(1) of this regulation, the Administration may presume that it is in the best interest of the State to authorize a noncustodial parent to participate in the Program.</text> </paragraph> <paragraph num="C."> <text>If an unemployed noncustodial parent applies to participate in the Program, the Administration shall give the noncustodial parent a list of referrals to programs that prepare individuals for entry into the workforce.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Appeal Process."> <paragraph num="A."> <text>If participation to the Program is denied, the Administration shall provide information to the noncustodial parent regarding a right to appeal the decision to the Office of Administrative Hearings (OAH).</text> </paragraph> <paragraph num="B."> <text>The Administration shall provide an appeal form along with the notice.</text> </paragraph> <paragraph num="C."> <text>A noncustodial parent who is appealing the Administration's decision shall file the appeal with OAH not later than 30 days from the date of the Administration's decision notice.</text> </paragraph> <paragraph num="D."> <text>OAH shall conduct an appeal in accordance with COMAR 07.01.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Program Agreement."> <paragraph num="A."> <text>If the noncustodial parent is authorized to participate in the Program, the Administration shall enter into an agreement with the participating noncustodial parent.</text> </paragraph> <paragraph num="B."> <text>The agreement shall include the following:</text> <paragraph num="(1)"> <text>An arrearage reduction schedule as described in Regulation .08 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>A statement that all enforcement actions shall be suspended, unless the suspension would be in conflict with federal law, such as Passport Denial and federal tax intercept; and</text> </paragraph> <paragraph num="(3)"> <text>The requirement that any earnings withholding in place shall continue in an amount consistent with the agreement.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Arrearage Reduction Schedule."> <paragraph num="A."> <text>If the noncustodial parent makes:</text> <paragraph num="(1)"> <text>12 months of consecutive court ordered payments, the arrearages shall be reduced by 50 percent of the amount of arrearages owed at the time of the agreement or the balance due at the end of the 12-month period, whichever is less; and</text> </paragraph> <paragraph num="(2)"> <text>24 months of consecutive court ordered payments, the remaining arrearages from the original agreement shall be reduced to zero.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The Administration shall distribute any child support arrearages received under this regulation in accordance with federal law.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Termination from the Program."> <paragraph num="A."> <text>If the noncustodial parent fails to make two consecutive monthly support obligation payments, the noncustodial parent shall be terminated from the Program.</text> </paragraph> <paragraph num="B."> <text>If the noncustodial parent is terminated from the Program more than two times, the noncustodial parent is ineligible for future participation in the Program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Reapplication into the Program."> <text>If the noncustodial parent is terminated from the Program, as described in Regulation .09 of this chapter, and requests reapplication into the Program, the noncustodial parent may reapply and enter into a new agreement with the understanding that the time period starts from the time the noncustodial parent enters into the new agreement.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-112.1 and 10-114, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 9, 2009 (36:5 Md. R. 421)</annotation> </annotations> </chapter> <chapter num="24" heading="Incarcerated Obligor"> <regulation prefix="Regulation" num=".01" heading="Purpose and Scope."> <text>The Administration shall establish a procedure by which an obligee may challenge the Administration’s intent to adjust the payment record of an obligor who has been sentenced to a period of incarceration of 18 months or more. The dministration may only make such an adjustment under this regulation with respect to a support order issued or modified after October 1, 2012.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Applicability Criteria for Payment Record Adjustment."> <paragraph num="A."> <text>At the time of sentencing is expected to be imprisoned for 18 consecutive months or more:</text> <paragraph num="(1)"> <text>Including time served; and</text> </paragraph> <paragraph num="(2)"> <text>Excluding any portion of the sentence that is suspended;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Has no resources from which to pay support;</text> </paragraph> <paragraph num="C."> <text>Is not on work release; and</text> </paragraph> <paragraph num="D."> <text>Did not commit the crime with the intent of being incarcerated or otherwise becoming impoverished.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Responsibilities of the Administration."> <paragraph num="A."> <text>The Administration is providing services under Title IV-D of the Social Security Act.</text> </paragraph> <paragraph num="B."> <text>The Administration may adjust an eligible obligor’s payment account after an obligor is sentenced to at least 18 consecutive months, without filing a motion with the court.</text> </paragraph> <paragraph num="C."> <text>The Administration shall send written notice of the proposed action to the obligee, prior to adjusting the obligor’s payment account, that indicates that the obligee may object to the proposed action.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Request for Investigation."> <paragraph num="A."> <text>Within 20 days of the date of the notice, an obligee may object to the proposed action by requesting that the Administration conduct an investigation.</text> </paragraph> <paragraph num="B."> <text>An obligee may request an investigation only on a claim that the obligor:</text> <paragraph num="(1)"> <text>Was sentenced prior to October 1, 2012;</text> </paragraph> <paragraph num="(2)"> <text>Was sentenced to less than 18 consecutive months;</text> </paragraph> <paragraph num="(3)"> <text>Had resources from which to pay support;</text> </paragraph> <paragraph num="(4)"> <text>Was on work release; or</text> </paragraph> <paragraph num="(5)"> <text>Committed the crime with the intent of becoming incarcerated or otherwise impoverished.</text> </paragraph> </paragraph> <paragraph num="C."> <text>An obligee shall submit to the Administration any documents relevant to the claim.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Administration’s Response to Investigation Request."> <text>Upon receipt of a timely request for an investigation, the Administration shall:</text> <paragraph num="A."> <text>Conduct an investigation;</text> </paragraph> <paragraph num="B."> <text>Review any documents submitted by the obligee;</text> </paragraph> <paragraph num="C."> <text>Prepare a written summary of the investigation, including any pending action; and</text> </paragraph> <paragraph num="D."> <text>Forward the investigation summary to the obligee.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Request for Appeal."> <text>In the event the obligee disagrees with the action of the Administration, the obligee may file their objection with the Office of Administrative Hearings.</text> </regulation> <annotations> <annotation type="Authority">Family Law Article, §§10-114 and 12-104.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 15, 2013 (40:7 Md. R. 609)</annotation> </annotations> </chapter> </subtitle> <subtitle num="08" heading="Commission on Indian Affairs"> <chapter num="01" heading="Recognition of Maryland Indian Status" reason="Transferred to new Subtitle 01.06 Governor's Office of Community Initiatives"> <annotations> <annotation type="History" subtype="Administrative History">Effective date: May 11, 1992 (19:9 Md. R. 878)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13A amended effective July 1, 1996 (23:13 Md. R. 940)</annotation> <annotation type="History" subtype="Administrative History">Transferred from COMAR 05.08.06 to COMAR 07.08.01 effective April 7, 2007</annotation> <annotation type="History" subtype="Administrative History">Transferred from COMAR 07.08.01 to COMAR 01.06.01 effective November 15, 2010 (37:23 Md. R. 1609)</annotation> </annotations> </chapter> </subtitle>