Fiscal Reporting. The shelter home shall maintain books, records, documents, and other evidence of all expenditures and income. The shelter home shall furnish monthly expenditure statements and other reports as required by the Department. All books, records, documents, and other evidence shall be presented upon receipt of reasonable notice of inspection, review, or audit by the Department or other agency authorized to monitor the performance of the shelter home. Case Record. The shelter home shall maintain a case record that includes basic identifying and demographic data concerning the applicant, nature of the request for service, and a copy of the service plan. Upon termination of service to a recipient, the shelter home shall collect and retain data concerning the services rendered and disposition. The shelter home shall record all data on forms approved for this purpose by the Department. Statistical Reporting. The shelter home shall compile and transmit statistical data as required by the Department. The shelter home shall retain all records for a period of 3 years following completion of services.