Until expunged in accordance with Regulation .19 of this chapter, the local department shall maintain: Every report of suspected child abuse or neglect; and A case record of a CPS Response. The case record shall include: Materials obtained in the CPS response, including but not limited to: The written report of suspected child abuse or neglect; Recordings of interviews conducted by the local department, child advocacy center or, in a joint investigation, by law enforcement during the CPS response; and Medical records, law enforcement reports and photographs, correspondence, consents, court orders, court reports, and all other documents obtained during the CPS response; Documentation of the local department's CPS response including: Notes of contacts and interviews, including handwritten notes; The names, addresses, and telephone numbers if available, of the parents, guardians, identified relatives, and other significant individuals related to the CPS response; A written narrative of the CPS response; Safety and risk assessments and other documentation of the safety of the alleged victim and of the other children in the household and the risk of future maltreatment; The need for ongoing services and linkage to services; and In an investigation: A closing letter to the victim’s parents or guardians documenting the reason for and the outcome of the investigation; and A notice of a finding and the right to appeal to the alleged maltreator; and In an alternative response, a written report provided to the family members; If a local department provides child welfare services other than child protective services after completion of a CPS response, the local department's files related to the child welfare services shall be kept with but not as a part of the CPS response record.