# COMAR Title 09 — Maryland Department of Labor

## Subtitle 42 — Family and Medical Leave Insurance Program

### Chapter 03 — Equivalent Private Insurance Plans

#### Regulation .07 Record Keeping Requirements.

*COMAR 09.42.03.07*

A. An EPIP administrator or employer shall collect and maintain documentation of all of the following for a minimum of 5 years:

  (1) Applications for benefits;

  (2) Benefits paid, including payment dates and amounts;

  (3) The outcome of internal initial applications for benefits;

  (4) Internal reconsideration requests received;

  (5) The outcome of internal reconsiderations;

  (6) Documents, including wage data or other evidence, containing the information on which benefits determinations and reconsiderations were based; and

  (7) Withholdings received from employees.

B. Within 30 days of the Division’s written request, an EPIP administrator or an employer with an approved EPIP shall provide any documentation either is obligated to maintain.

C. If the employer or EPIP administrator requests an extension and provides good cause for the extension, the Division may extend the 30-day deadline.

D. If the employer or EPIP administrator does not provide the requested documentation by the deadline, the Division may terminate its approval of the EPIP.