A licensee shall maintain records for each individual at the site where the individual is being served. The records shall include at a minimum: The identifying information which appears on the individual's application for services from the Administration; Sufficient information that enables the licensee to provide services in a manner which ensures the individual's health and safety, including: An emergency contact person for the individual, The names of the individual's next of kin, The individual's physician, The individual's current diagnosis, Documented allergies of the individual, and A listing of the medications the individual receives; The IP as defined in COMAR 10.22.05; Documentation demonstrating implementation of the IP; and Any other information the Administration may require. On notification of a medical emergency, the licensee shall ensure that the individual's medical information is available and readily accessible to emergency personnel. The licensee shall: Maintain an individual's records for a minimum of 6 years, regardless of whether the individual is no longer being served or dies; Maintain documents relevant to the services the individual is currently receiving, as long as the individual is being served; and Organize an individual's record in a manner that facilitates easy access to needed information. Electronic Records. The licensee is encouraged to use electronic records whenever possible. Electronic records shall: Meet requirements in this chapter; Comply with the HIPAA privacy and security rules pertaining to personal health information (PHI); and Be properly backed up and stored at an off-site location.