Chapter 02. Data Reporting by Hospitals
Regulation .01 Definitions.LinkCopy Citation
A.
In this chapter, the following terms have the meanings indicated.
B.
Terms Defined.
(1)
“Commission” means the Maryland Health Care Commission.
(2)
“Hospital” means a facility defined as a hospital in Health-General Article, §19-301(e) and (g), Annotated Code of Maryland, and COMAR 10.07.01 including:
(a)
All classifications of institutions set forth in Health-General Article, §19-307, Annotated Code of Maryland, and COMAR 10.07.01, including “general”, “special”, or other types of hospitals specified by rule or regulations pursuant to Health-General Article, §19-307, Annotated Code of Maryland;
(b)
“Special rehabilitation” hospital, as set forth in Health-General Article, §19-318, Annotated Code of Maryland, and COMAR 10.07.01; and
(c)
“Limited service” hospital, as set forth in Health-General Article, §19-307.1, Annotated Code of Maryland, and COMAR 10.07.17.
(3)
“HSCRC” means the Health Services Cost Review Commission.
Regulation .02 Collection and Reporting of Hospital Data.LinkCopy Citation
A.
Hospitals shall submit accurate, timely, and complete data which the Commission deems necessary for development of methodologies, planning, analysis, and Certificate of Need reviews as requested on a periodic basis.
B.
The information requested by and to be reported to the Commission may include, but is not limited to, the following types of information:
(1)
Aggregate facility data:
(a)
Types of services offered;
(b)
Licensed and operating hospital beds;
(c)
Utilization data; and
(d)
Staffing;
(2)
Patient-specific data:
(a)
Admission, discharge, and disposition data;
(b)
Demographic characteristics;
(c)
Patient residence data;
(d)
Medical diagnosis and treatment data;
(e)
Surgical and diagnostic procedure data;
(f)
Attending and operating physicians; and
(g)
Revenue data, including actual or expected source of payment; and
(3)
Data that are needed by the Commission to perform the duties described in Health-General Article, Title 19, Subtitle 1, Annotated Code of Maryland, and that are not set forth in COMAR 10.37.04, 10.37.06 or 10.37.07.
C.
Except as provided in §B(3) of this regulation, the Commission shall deem a hospital which reports data to the HSCRC to be in compliance with these regulations if it submits the information required by COMAR 10.37.04, 10.37.06 or 10.37.07 in full and within the time period set forth in those chapters.
D.
The Commission shall deem a State psychiatric hospital to be in compliance with these regulations if it submits the information required by COMAR 10.37.06 for private psychiatric hospitals under the jurisdiction of HSCRC.
E.
A hospital which does not come within the jurisdiction of HSCRC, is not required to report full patient specific data to HSCRC, as set forth in COMAR 10.37.04, 10.37.06, or 10.37.07, or is required to report data as provided in §B(3) of this regulation, shall submit to the Commission a complete response to its data request within 60 days of the last day of the time period covered by the request, or within 60 days of receipt by the hospital of a data request from the Commission, whichever is longer.
F.
The Commission shall specify the form and format of any hospital data submission requested under §§D and E of this regulation.
G.
Exemptions.
(1)
A hospital reporting under §§D and E of this regulation may request an exemption from the Commission's data request.
(2)
A request for an exemption shall be submitted in writing to the Executive Director of the Commission not later than 30 days before a submission is due, identifying the specific data element or elements for which an exemption is requested and explaining the reasons for the exemption request.
(3)
The Executive Director shall send a response to the request for an exemption to the hospital within 10 days of receipt by the Commission.
Regulation .03 Extensions.LinkCopy Citation
A.
A hospital may request an extension of its submission date by letter to the Executive Director of the Commission submitted not later than 15 days before a submission is due, explaining the reason for the extension and a requested due date.
B.
The Executive Director shall send a response to the request for an extension to the hospital within 10 days of receipt by the Commission.
C.
Except as provided in Regulation .02B(3) of this chapter, for hospitals meeting the requirements of Regulation .02C of this chapter, extensions obtained in accordance with procedures established by HSCRC shall be deemed in compliance with this chapter.
Regulation .04 Sanctions.LinkCopy Citation
Any hospital which fails to submit the information set forth in this chapter within the required time frame, in the absence of an extension granted by the Commission or HSCRC, may be subject to penalties as described in COMAR 10.25.12.
Regulation .05 Summary Studies, Reports, and Compilations.LinkCopy Citation
Summary studies, reports, or other compilations developed by the Commission or its staff from the data submitted in accordance with this chapter shall be public information, except that disclosure may not be made in such a way that the data furnished for a specific patient can be identified.
Chapter annotations
Authority: Health-General Article, §19-101 et seq., Annotated Code of Maryland
History: Effective date: November 14, 1980 (7:23 Md. R. 2167)
History: Chapter revised effective January 1, 1983 (9:9 Md. R. 904)
History: Regulations .01 — .06, Submission of Certain Data to the Agency, repealed effective October 15, 1990 (17:20 Md. R. 2428)
History: Regulations .01 — .05, Data Reporting by Hospitals, adopted effective October 15, 1990 (17:20 Md. R. 2428)
History: Regulation .01B amended effective February 28, 2005 (32:4 Md. R. 410)
History: Regulation .02 amended effective February 28, 2005 (32:4 Md. R. 410)
History: Regulation .03C amended effective February 28, 2005 (32:4 Md. R. 410)
History: Regulation .04 amended effective February 28, 2005 (32:4 Md. R. 410)