The law enforcement agency shall keep its copy of every citation, or a record of every citation, for at least 3 years after issuance. The chief executive officer or the chief executive officer's designee shall submit a police report on official letterhead advising the Administration within 5 days of a lost, stolen, mutilated, or destroyed traffic citation. The Administration shall make periodic requests to law enforcement agencies for the disposition of all outstanding traffic citations. Upon request by the Administration, the chief executive officer or designee of each law enforcement agency shall account for the disposition of traffic citations in a format and within the time required by the Administration.