If a request to review inmate case records is approved under the provisions of this chapter and the records to be reviewed are maintained at the State Records Center, before the scheduled date for the review a case management manager, supervisor, or designee shall: Complete a reference request form; Follow established procedures to contact and request retrieval of the records; and Retrieve the records at the designated State Records Center. When the records are no longer needed, the case management manager, supervisor, or designee shall return the records to the State Records Center.