<?xml version='1.0' encoding='utf-8'?>
<regulation prefix="Regulation" num=".05" citation="COMAR 12.02.28.05" title_num="12" subtitle_num="02" chapter_num="28" heading="Inmate Complaint Resolution — Overview.">
  <paragraph num="A.">
    <text>An employee who is assigned to investigate and respond to an inmate complaint under this chapter shall work with the inmate to attempt to resolve the inmate’s complaint at the lowest level of inmate supervision.</text>
  </paragraph>
  <paragraph num="B.">
    <text>The process for resolving an inmate complaint consists of two components:</text>
    <paragraph num="(1)">
      <text>Informal resolution; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Formal resolution through the ARP.</text>
    </paragraph>
  </paragraph>
  <paragraph num="C.">
    <text>Informal Resolution.</text>
    <paragraph num="(1)">
      <text>An inmate may attempt to resolve a complaint informally by working with appropriate staff to reach a remedy to the conditions resulting in the inmate complaint.</text>
    </paragraph>
    <paragraph num="(2)">
      <text>An inmate may initiate a formal request to resolve the complaint if:</text>
      <paragraph num="(a)">
        <text>The inmate and staff are unable to remedy the inmate complaint; or</text>
      </paragraph>
      <paragraph num="(b)">
        <text>Staff does not respond to the inmate’s informal complaint.</text>
      </paragraph>
    </paragraph>
    <paragraph num="(3)">
      <text>An inmate is not required to exhaust the informal resolution procedure in order to file a request for formal resolution through the ARP.</text>
    </paragraph>
  </paragraph>
  <paragraph num="D.">
    <text>Formal resolution of an inmate complaint consists of utilizing the ARP to file:</text>
    <paragraph num="(1)">
      <text>A request for administrative remedy with the managing official; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>An appeal to the Commissioner, if the inmate is not satisfied with the managing official’s response to the request for an administrative remedy.</text>
    </paragraph>
  </paragraph>
  <paragraph num="E.">
    <text>If the inmate’s complaint is not resolved after an appeal under the ARP, the inmate may file a grievance with the Inmate Grievance Office according to procedures under COMAR 12.07.01.</text>
  </paragraph>
  <paragraph num="F.">
    <text>An inmate may not file a request to resolve a complaint under this chapter:</text>
    <paragraph num="(1)">
      <text>On behalf of another inmate, staff, or other third person, such as a visitor; or</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Brought as a class action.</text>
    </paragraph>
  </paragraph>
  <paragraph num="G.">
    <text>The transfer of an inmate to another facility in the Department does not terminate the ARP, although the transfer of an inmate may be relevant to a determination whether the request is moot or whether relief is available.</text>
  </paragraph>
  <paragraph num="H.">
    <text>Filing a complaint with the Department’s Intelligence and Investigative Division does not:</text>
    <paragraph num="(1)">
      <text>Constitute an administrative remedy; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Excuse the inmate from the requirement of pursuing an administrative remedy under this chapter.</text>
    </paragraph>
  </paragraph>
  <paragraph num="I.">
    <text>An inmate is responsible for:</text>
    <paragraph num="(1)">
      <text>Using the ARP for the intended purpose; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Being honest and straightforward throughout the process.</text>
    </paragraph>
  </paragraph>
  <paragraph num="J.">
    <text>An inmate may not be subject to retaliation because the inmate used the procedures established under this chapter to resolve an issue and:</text>
    <paragraph num="(1)">
      <text>An inmate may use the ARP or an informal resolution to resolve a complaint of retaliation for using the procedures established under this chapter.</text>
    </paragraph>
    <paragraph num="(2)">
      <text>If the inmate’s complaint of retaliation is confirmed, the managing official shall ensure that the appropriate action is taken in accordance with the Department’s Standards of Conduct.</text>
    </paragraph>
  </paragraph>
</regulation>