The Secretary of Public Safety and Correctional Services (Secretary), the Commissioner of Correction, the Director of Patuxent Institution, and the Commissioner of Pretrial Detention and Services have adopted the following inmate disciplinary regulations that: Establish: The process under which an inmate may be disciplined for non-compliance with a rule, policy, procedure, regulation, or statute or as otherwise provided by law; The duties and responsibilities of Department of Public Safety and Correctional Services (Department) staff under the inmate disciplinary process; and The authority for Department staff to exercise and carry out duties and responsibilities of the inmate disciplinary process; and Provide for the: Uniform administration, management, and orderly operation of the facility and Department; Orderly, safe, and secure operation and management by Department staff of Department correctional facilities, detention facilities, home detention program, and the community; Uniform administration of inmate discipline; Management and control of the Department’s inmate population; Enforcement of statutes or rules as otherwise provided by law; Security of the facility, Department, and community; and Safety of an inmate, staff, an individual, and the community. These regulations do not convey or create enforceable rights, interests or benefits for an inmate. In this chapter, the following terms have the meanings indicated. Terms Defined. “Assault” means an unlawful or impermissible threat or attempt to do bodily harm to another. “Assigned area” means a location where an inmate is authorized or permitted. “Battery” means the unlawful, unauthorized, or impermissible touching or striking of an individual by another with or without consent. Business Day. “Business day” means an official working day of the week, typically, the days between and including Monday to Friday. “Business day” does not include: State holidays; Weekends (Saturday and Sunday); A day on which facility operations or activities are limited or reduced to only necessary or essential services due to security or safety reasons; or A day on which Department administrative offices are closed. “Calendar day” means a day of a week. “Category of Inmate Rule Violation” means the grouping of inmate rule violations according to the severity of the offense. “CMHC-J” means the Correctional Mental Health Center-Jessup. “Competent” means the defendant is able to: Appreciate and understand the alleged inmate rule violation charged; and Participate in the inmate disciplinary process to resolve the inmate rule violation charged. “Constructive possession” means the defendant has dominion or control over an article, object, asset, substance or property based upon consideration of the following factors: The proximity of the defendant to the article, object, asset, substance, or property; The ability and means of the defendant to possess the article, object, asset, substance, or property; Whether the article, object, asset, substance, or property was within the plain view or within the knowledge of the defendant; The proprietary interest in the place where the article, object, asset, substance, or property was found or rests; or The defendant’s participation with others in a common design involving mutual use and enjoyment of the article, object, asset, substance, or property. “Contraband” includes property, a device, an instrument, an article, a liquid, a substance, or a material that is: Defined as non-allowable, or is not authorized by statute, regulation, directive, or policy for an inmate to possess, transfer to another individual, or receive from another individual; Defined as allowable by statute, regulation, directive, and policy for an inmate to possess, transfer to another individual, or receive from another individual, but that is: Passed or transferred to another individual without authorization by staff, or the transfer is not permitted by the rules of the facility or Department; Possessed in an area or location where an inmate is not permitted by the rules of the facility or Department or by order of staff to possess or use; Altered or modified from the original purpose, form, design, use, or content; Used for a purpose other than that which is permitted; or Required to be registered with the facility or Department and is found in the inmate’s possession without the required registration under the rules of the facility or Department. “Controlled dangerous substance (CDS)” means a substance listed in schedules I through V as defined in Criminal Law Article, §§5-101(g) and 5-401 — 5-406, Annotated Code of Maryland. “Cumulative witness” means an individual who can only testify to facts already in evidence or whose proffered testimony would be repetitive to the proffered testimony of another witness already approved by the hearing officer to testify. “Disrespect” means a physical act, verbal statement, or gesture: Of insolence that is arrogant, presumptuous, impudent, or insulting in manner; or That demonstrates a lack of respect, directly or indirectly, toward an individual. Disruptive Act. “Disruptive act” means an action that may: Disturb the peace of the community; Interfere with or prevent the orderly operation of a facility or community detail; or Interfere with or threaten the security of a facility or the community. “Disruptive act” includes, but is not limited to: An unauthorized gathering; A demonstration or mass disturbance; A group work stoppage; Misusing, altering, tampering with, or damaging property during an act that interferes with or threatens the security of a facility or the community; Setting a fire; or Possessing, using, or manufacturing an explosive or flammable device, excluding an unaltered cigarette lighter, match, or pack of matches. “Escape” means the defendant’s: Unlawful or unauthorized absence or departure from a facility or grounds of a facility to which the inmate is assigned or located; Unlawful or unauthorized absence or departure from a locked cell or dormitory to which the inmate is assigned or located; Unlawful or unauthorized absence or departure from a designated area or location while out of the facility and in the community; Unlawful or unauthorized failure to follow an approved itinerary for travel or movement while in the community or departure from an order, rule, policy, or procedure of the Department or facility for travel or movement while in the community; or Failure while in the community to return at a specified time to a place of assignment, custody, or confinement. “Facility representative” means staff designated by the managing official, or a designee, to represent the interests of the facility under the inmate disciplinary process. “Fraud or misrepresentation” means a false, misleading, or deceptive: Act; Statement; Expression; or Omission. “Hearing officer” means an impartial, non-advocate, fact-finder who presides over the defendant’s disciplinary proceeding and determines the disposition of an inmate rule violation charged and, if applicable, imposes sanctions. Horseplay. “Horseplay” means rough, rowdy, or boisterous play that is consensual and done for amusement or entertainment of all involved parties. “Horseplay” may not be used by a defendant as a defense to a battery charge where there is evidence of physical contact between the defendant and one or more individuals. “Hostage” means an individual whose freedom of movement is restricted without authority or justification. “Immediate family” as used in this chapter means an inmate’s legal spouse, natural grandparents, parents, legal guardian, siblings, children, grandchildren, and persons who have these relationships through adoption. “Indecent exposure” means the willful display of the genitals, buttocks, or female breast to another individual as an act of abuse, disrespect, vulgarity, harassment, humiliation, or sexual gratification. “Incident report” means a disposition of an inmate rule violation charged where the defendant and the facility or the defendant and the hearing officer agree that the defendant: Waives a hearing and hearing rights for the inmate rule violation charged; Receives no sanction for the inmate rule violation charged; and Agrees that the Notice of Inmate Rule Violation and the Notice of Inmate Disciplinary Hearing forms documenting the incident report shall be maintained in the defendant’s case record file. Informal Disposition or Resolution. “Informal disposition or resolution” means a process, other than a formal disciplinary proceeding under the inmate disciplinary process, that permits, based on a mutual agreement between the defendant and facility staff, or the defendant and the hearing officer, resolving an inmate rule violation charged through an incident report or informal disposition. “Informal disposition or resolution” includes a disposition of an inmate rule violation charged where the defendant and the facility or the defendant and the hearing officer agree that the defendant: Waives a hearing and hearing rights for the inmate rule violation charged; Receives a sanction in accordance with this chapter; and Agrees that the Notice of Inmate Rule Violation and the Notice of Inmate Disciplinary Hearing forms documenting the informal disposition shall be maintained in the defendant’s case record file. Inmate. “Inmate” means an individual who is actually or constructively detained or confined in a correctional facility. “Inmate”, unless specifically stated otherwise in this chapter, includes an individual referred to as a: Non-sentenced resident or detainee in the custody of the Department and confined to a correctional, detention, or transitional facility or home detention program; Sentenced inmate or detainee in the custody of the Department and confined to a correctional, detention, or home detention facility; An Eligible Person or Patuxent youth, or any other individual in the custody of the Department and housed in the Patuxent Institution; A juvenile housed in the custody of the Department and confined to a correctional, detention, or home detention facility; and An individual committed to the custody of the Department, but housed in or confined in another jurisdiction. “Inmate representative” means a staff member or an inmate assigned to the defendant’s housing facility and permitted to represent and assist the defendant during the defendant’s disciplinary proceeding under this chapter. Intimidating, Coercive, or Threatening Language. “Intimidating, coercive, or threatening language” includes language that is directed toward an individual or property named or un-named that intends to induce fear, or implies or intends to imply harm, the threat of harm, or the use of force. “Intimidating, coercive, or threatening language.” A defendant may not claim the inability to carry out the implied or perceived harm, threat of harm, or use of force as a defense to a charge of using intimidating, coercive, or threatening language under this regulation. “Intimidating, coercive, or threatening language” includes, but is not limited to, language that: Seeks compliance with a demand; or Intends to deter or prevent an individual from performing or carrying out an act, task, or action. “Intimidating, coercive, or threatening language” may be expressed or conveyed: Verbally; In writing; By gesture; By drawing; or By display or projection of an image. “Intoxicant” means an unauthorized medication, drug, or substance that has psychotropic or hallucinogenic properties, excluding alcohol, that may or may not also be identified in the Annotated Code of Maryland as a controlled dangerous substance. “Masturbation” as used in this chapter means intentional touching of the individual’s or another inmate’s genital, anal, breast, or other intimate area for: Sexual arousal or gratification; and The abuse, intimidation, humiliation, or harassment of staff. “May not” means an absolute prohibition. “Order” means a command, direction, or instruction given by staff to an inmate. Plea Agreement. “Plea agreement” means the defendant and facility representative agree to a mutually satisfactory disposition for each defendant inmate rule violation charged that is subject to approval by the hearing officer. “Plea agreement” is not binding on a hearing officer and does not require that the hearing officer honor the sanctions recommended as part of a plea agreement reached by the defendant and the facility representative. “Possess” or “possession” means actual or constructive dominion or control over: An article; An object; An asset; A substance; or Property. “Preliminary review” means an initial appearance by a defendant during a defendant’s disciplinary proceeding before a hearing officer to: Review the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; Review an attachment or other evidence submitted by facility staff or a defendant regarding the inmate rule violation charged; Determine if the defendant requested representation, a witness, or evidence to present to the hearing officer; and Determine whether the defendant and the facility are prepared to proceed to the evidentiary phase of the disciplinary proceeding. “Restitution” means payment by a defendant for the documented expense or cost to the State, an individual, or entity associated with: An inmate rule violation charged resulting in a finding of guilt or informal disposition; An illegal, unauthorized, or unreasonable expense incurred due to the act or actions of the defendant; or The repair or replacement of altered, damaged, destroyed, stolen, or missing property, tools, or equipment incurred due to the act or actions of the defendant. “Sanitation assignment” means a sanction pursuant to a guilty finding or informal disposition of an inmate rule violation charged where the defendant is assigned to a cleaning task determined by staff for which diminution credits and pay are not authorized. Security Equipment or Property. “Security equipment or property” includes, but is not limited to: Facility, dormitory, or cell housing fixture, device, or item that is for the purpose of inmate control, confinement, observation, or restraint or the security of the facility, Department, or community; Bed or bunk bed; Desk or chair; Staff uniform; Light fixture; Restraint or confinement fixture, device, or item; Computer or communication fixture, device, or item; State telecommunication device not intended for inmate use; Animal used for the operation, security, safety, or control of a location; Vehicle or mode of transportation used for the operation, security, safety, or control of a location or the transport of an inmate; Fixture, component, device, document or form, or item used for the confinement or restraint of an inmate or security and control of an inmate or the operation, security, safety, or control of a location; or Tool, component system, item, or furniture used for the operation, security, safety, control, or maintenance of a location. “Security equipment or property” excludes the following: Mattresses, pillows, and bed linen; Clothing articles; Toilet or sink; Mirror; Towel or wash cloth; Locker, drawer, or box; Clothes hanger; Rug or homemade rug. “Sexual Act” means the actions of two or more individuals engaged in acts involving physical contact for purposes of sexual arousal or gratification and includes, but is not limited to: Contact between the penis and the vulva or the penis and the anus; Contact between the mouth and the penis, vulva, or anus; Penetration of the anal or genital opening of another person, however slight, by a hand, finger, object, or other instrument; Any other intentional touching, either directly on or through the clothing, of or with the genitalia, anus, groin, breast, inner thigh, or the buttocks of another person, excluding contact incidental to a physical altercation; A sexual crime identified under Criminal Law Article, §§3-301 — 312, Annotated Code of Maryland; and Kissing, hugging, or other physical contact for sexual arousal or gratification or the abuse of either party. “Sexual conduct” means a non-physical behavior or act of a sexual nature by an inmate directed toward another individual and includes but is not limited to: Sexual advances; Requests for sexual favors; or Verbal comments, gestures, or actions of a derogatory and offensive sexual nature. “Special needs inmate” means a defendant whose ability to participate in the inmate disciplinary process is compromised by impaired hearing, speech, cognition, mental health, or proficiency in the spoken or written English language. Staff. “Staff” means a permanent, contractual, or temporary employee or other individual under contract or agreement to provide goods or services to the Department or a unit, facility, or inmate. “Staff” does not include: A volunteer; or An intern. State Property. “State property” means tangible property owned by the Department or another State agency. State property includes, but is not limited to, items intended for inmate use such as: Inmate uniforms; A desk or chair; A sink or toilet; A locker, drawer, or box; Inmate telephone, teletypewriter (TTY) device, or other telecommunication device; Food from dietary other than what is issued as part of a State provided meal; or Food from dietary that is removed from or attempted to be removed from dietary without authorization even if issued as part of a State provided meal. “Telecommunication device” means: A device that may be: 3G, 4G, or greater or less enabled; Wifi, internet, or email ready; or Enabled to transmit telephonic, electrical, digital, cellular, radio communications, or photographs regardless of whether functional or non-functional; An accessory or part of a device that may be: 3G, 4G, or greater or less enabled; Wifi, internet, or email ready; or Able to transmit telephonic, electrical, digital, cellular, or radio communications or photograph regardless of whether functional or non-functional; or An item including, but not limited to the following: Tablet; Cellular or digital telephone; Video, audio, or photographic device; or Modem equipped device; or A component of or an accessory for the items such as but not limited to: SIM card; Bluetooth equipment; Charger; Earpiece; or Carrying case. Unauthorized Financial Account. “Unauthorized financial account” means a financial account that is not permitted by the Department for an inmate to open, access, or otherwise use. “Unauthorized Financial Account” includes, but is not limited to, the following: Check or checking account; Check card or check card account; Credit card or credit card account; Green Dot card or Green Dot account numbers; Western Union card or Western Union account numbers; Pay Pal card or Pay Pal account numbers; Debit card or Debit card account; Money order; Gift card or gift card account numbers; Other financial account not authorized or listed under this chapter; or Items and documentation related to an unauthorized financial account. “Unauthorized financial account” does not include an active or reserve account permitted and maintained under Correctional Services Article, §3-609, Annotated Code of Maryland. Weapon. “Weapon” means an instrument, item, article, substance, liquid, tool, or material that: May be used for offensive or defensive combat; May be used to threaten, harm, or injure an individual; or May be used for a purpose or reason other than as a weapon, but that could be used as a weapon regardless of whether or not the original character of the instrument, item, article, substance, liquid, tool, or material was altered. “Weapon” includes an instrument, item, article, substance, liquid, tool, or material that otherwise meets the definition of weapon that an inmate is permitted to possess in an explicitly designated area, but is possessed in an area other than where the instrument, item, article, substance, liquid, tool, or material is not explicitly authorized by staff. Inmate Compliance Requirement. An inmate shall comply with a rule, policy, procedure, regulation, or statute or other provision of law that may have been enabled by or for: A government; The Department; The facility to which the inmate is assigned; An authority where the inmate may be located, in the custody of, assigned to, or housed when outside the facility, in the community, or a location other than in the Department; or The program to which the inmate may be assigned or is voluntarily participating. Inmate compliance under §A(1) of this regulation or non-compliance under §B of this regulation shall be applicable to the inmate at all times in: The community; The Department; A facility; A Program; or A location or custody and supervision of another entity, agency, or jurisdiction. Inmate Non-Compliance. An inmate found not to be in compliance, as required under §A(1) and (2) of this regulation, or suspected of, or alleged by staff as having committed an inmate rule violation under Regulation .04 of this chapter shall be subject to: The inmate disciplinary process; and A sanction in accordance with this chapter when found guilty of the inmate rule violation charged or as part of an informal disposition of an inmate rule violation charged. The act of soliciting, conspiring to commit or attempting to commit an inmate rule violation, or aiding, assisting, or facilitating the commission of an inmate rule violation, whether under Regulation .04 of this chapter or stated as a facility inmate rule violation, shall: Constitute the commission of that inmate rule violation by the inmate; and Subject the defendant to the prescribed sanctions for that inmate rule violation charged in accordance with the provisions of this chapter. Time and procedure requirements in this regulation: Establish a standard for staff that provides for the administration and management of inmate discipline in a correctional or detention facility, the home detention program, or in the community under the authority of the Department; and Neither create nor convey an enforceable inmate: Right; Entitlement; Benefit; or Interest. An inmate’s disciplinary conviction under the inmate disciplinary process may not be affected or disturbed by the denial, non-compliance with, delay, or failure by staff to carry out, provide for, or meet a time or procedural requirement in this regulation and the inmate rule violation or violation charged may not be dismissed unless the defendant can demonstrate that the violation of the time or procedure requirement: Was not based on good cause; and Substantially harmed the defendant’s ability to make a relevant case presentation regarding the inmate rule violation charged. Time or Procedure Violation. A defendant’s allegation of harm due to a time or procedure violation not specifically related to the defendant’s ability to make a case presentation may not be cause for a dismissal or a not guilty finding of the inmate rule violation charged. Examples of harm that may not affect a disciplinary conviction include, but are not limited to, issues relating to: Time spent on administrative segregation pending a disciplinary proceeding; Removal from or missed time from a work or program assignment; Reduced facility privileges; Security level determinations, transfers, or other case management decisions; or Parole decisions or consideration. Contraband may be charged as a single inmate rule violation or in conjunction with other inmate rule violations that may include, but are not limited to: A weapon; An unauthorized substance, drug, intoxicant, alcohol, or control dangerous substance; A telecommunication device; A security item; Tobacco; or Currency. An inmate may be charged with and found guilty of multiple inmate rule violations for the same reported conduct. Battery. A charge of “battery” under Regulation .04C(3) of this chapter may not be automatically excused by a claim of “self-defense”. A hearing officer may permit a claim of “self-defense” to be considered in the disposition of a charge of battery or the administration of sanctions. An inmate is not entitled to a claim of “self-defense” and a hearing officer is not required to accept a claim of “self-defense”. An inmate is required to retreat from a threat if at all possible or a claim of self-defense may not be raised. A charge of “Refuse” to accept work or housing under Regulation .04 §G(2) may not be excused by the defendant’s unsubstantiated claim of a perceived danger or threat of harm. Consent — Sexual Act and Sexual Conduct. A defense of consent to a charge of a sexual act or sexual conduct may only be considered in an act between a defendant and a Department staff member. If the hearing officer finds that the involved staff member did consent to the sexual act or sexual conduct, the defendant may not be found guilty of an inmate rule violation charged. If the hearing officer finds that the defendant engaged in a sexual act or sexual conduct with the staff member without the staff member’s consent, a finding of guilt may be entered. A defense of consent may not be considered when the sexual act or sexual conduct occurs between inmates or inmates and non-Departmental staff. Inmate Rule Violation. — The Department has adopted an inmate rule violation summary to ensure: Staff and inmate knowledge of conduct prohibited by the Department; and Inmate compliance as required by Regulation .03 of this chapter. Category of Inmate Rule Violation. For the purpose of organizing inmate rule violations under this regulation and to facilitate understanding by staff and inmates, the Department has established categories of inmate rule violations based on the severity of the offense associated with an inmate rule violation. The categories of inmate rule violations are: Category IA — most severe inmate rule violation; Category IB; Category II; Category III; Category IV; and Category V — least severe inmate rule violation. Category IA Inmate Rule Violations. An inmate may not: 100 — Participate in a disruptive act; 101 — Commit assault or battery on staff; 102 — Commit assault or battery on an inmate; 103 — Commit assault or battery on a person who is neither staff nor an inmate; 104 — Make threats that include the use of physical harm to objects, property, or individuals; 105 — Possess, use, or manufacture a weapon; 106 — Escape when assigned maximum or medium security status; 107 — Escape when assigned minimum security status; 110 — Possess an implement or article that may be used in an escape; 116 — Possess, misuse, tamper with, damage, or destroy security devices, equipment, property, detection or monitoring equipment, or fire suppression or alarm devices; 117 — In any manner, arrange, commit, perform, or engage in a sex act or sexual conduct; 119 — In any manner, commit, conspire to commit, or participate in an act of masturbation; 122 — Possess a telecommunication device, SIM card, battery charger, carrying case, or other device or article identified with a telecommunication device; or willfully pose for the taking of an unauthorized photograph or video recording or make an unauthorized audio recording; 124 — Be involved with or participate in willful or negligent homicide; and 125 — Be involved with or participate in the taking of a hostage; Category IB Inmate Rule Violations. An inmate may not: 108 — Escape when assigned pre-release security status; 109 — Escape while in the community; 111 — Possess a drug, controlled dangerous substance, or medication requiring staff observation to ingest, or an intoxicant excluding alcohol; 112 — Use a controlled dangerous substance, use a medication requiring staff observation to ingest when not prescribed, or use an intoxicant; 113 — Vacant; 114 — Possess a drug, controlled dangerous substance, or medication requiring staff observation to ingest, or an intoxicant, excluding alcohol, in a sufficient quantity, or possess packaging materials, suggesting distribution of or the intent to distribute; 115: Refuse or fail to provide a required volume of urine necessary for urinalysis testing; or Provide a diluted or an adulterated urine specimen for urinalysis testing; 118: Make application for, obtain, or possess articles or materials for an unauthorized financial account; or Use an unauthorized financial account; 121 — Possess tobacco in sufficient quantity or the materials necessary for packaging tobacco, or other related products that suggests an intent to distribute, or distribution of tobacco; 123 — Possess currency in: A facility where currency is not permitted; or An amount that is $50 or greater in excess of the amount the inmate is permitted to possess; 126 — Knowingly provide false reports, claims, accusations or information related to the Prison Rape Elimination Act (PREA) or use the PREA Hotline other than for the intended purpose. Category II Inmate Rule Violations. An inmate may not: 200: Refuse testing or assessment for the mandatory education program; Refuse assignment to or refuse to participate in the mandatory education program; or Engage in behavior that causes removal from the mandatory education program; 201: Refuse testing or assessment for a program designated as a mandatory remediation program; Refuse assignment to or refuse to participate in a program designated as a mandatory remediation program; or Engage in behavior that causes removal from a program designated as a mandatory remediation program; 202 — Refuse: To participate in or submit to deoxyribonucleic acid (DNA) sampling collection; or To be fingerprinted as required by statute, law, or the Department; 203 — Disobey a specifically cited facility Category II rule not listed in this regulation as an inmate rule violation. Category III Inmate Rule Violations. An inmate may not: 300: Administer a tattoo; Receive a tattoo; or Possess tattoo equipment, materials, or paraphernalia; 301 — Possess or use alcohol without authorization; 302 — Possess equipment, materials, or paraphernalia that may be used in the manufacture of alcohol; 303 — Refuse to submit to alcohol detection testing; 304 — Possess, use, hoard, or accumulate medication without authorization; 305 — Participate in an act that is in violation of a law, statute, ordinance, or provision of law; 306: Gamble; or Possess gambling paraphernalia; 307 — Participate in an act of extortion, bribery, or coercion; 308: Steal State property; Possess stolen State property; Possess State property without permission; or Tamper with, damage, or destroy State property; 309: Steal the property of an individual or entity; Possess stolen property of an individual or entity; Possess property of an individual or entity without permission; or Alter, tamper with, damage, or destroy property of another individual or entity; 310 — Participate in an act not included as an inmate rule violation under this regulation that is in violation of a rule, policy, directive, or regulation of a: Department program; Facility program; or Community program; 311 — Possess currency in an amount that is $20 or more in excess of the amount the inmate is permitted, but less than $50 in excess of the amount the inmate is permitted to possess; 312: Interfere with or resist a search of a person, item, area, or location; Cause the early return of a community detail due to a violation of the rules; Commit any inmate rule violation outside of the confinement of a secure facility; 313 — Disobey a specifically cited home detention or work release rule not listed in this regulation as an inmate rule violation; 314 — In any manner, commit, conspire to commit, or participate in an act of indecent exposure; 315 — Possess or pass contraband; or 316 — Disobey an order. Category IV Inmate Rule Violations. An inmate may not: 400 — Vacant; 401 — Vacant; 402: Enter or be in a location without authorization; Leave an assigned location without authorization; Be absent from or late reporting to an assigned location without authorization; Loiter or linger in a location without authorization; or Refuse or fail to obey or follow an order, rule, policy, or procedure regarding inmate movement or travel within or outside of the facility; 403: Provide false information; Alter, misrepresent, or forge a document; or Possess an altered, misrepresented, or forged document; 404 — Possess currency in an amount that is less than $20 in access of the amount the inmate is permitted to possess; 405 — Vacant: 406 — Vacant; 407 — Participate in or operate an unauthorized business, personal service, or enterprise; 408 — Vacant; 409: Make an unauthorized telephone call; Make or participate in a three way telephone call; Use a telephone for an unauthorized or illegal purpose; 410 — Demonstrate: Disrespect; Insolence; or Use of vulgar language; or 411 — Possess tobacco in a limited quantity that may suggest personal use when there is no other evidence to suggest intent to distribute or distribution. Category V Inmate Rule Violations. An inmate may not: 500 — Fail to possess or properly display a required inmate identification badge or card when directed by staff or required by facility rule; 501 — Participate in reckless behavior or horseplay; 502 — Fail to maintain: Personal cleanliness; The cleanliness of the facility or assigned housing area; or The cleanliness of a location other than in the facility; or 503 — Disobey a specifically cited facility Category V rule not listed in this regulation as an inmate rule violation. Investigation. Staff shall initiate an investigation when there is cause to believe that an inmate is non-compliant and has committed an inmate rule violation. As part of the investigation, staff shall attempt to: Determine the facts and circumstances of the event; Identify the inmate’s alleged conduct and inmate rule violation committed; Identify a witness who may have factual knowledge of the reported event and alleged inmate rule violation; and Identify, secure, and preserve evidence regarding the reported event and the alleged inmate rule violation. An investigation under this regulation may include, but not be limited to: A verbal or written event report to the shift supervisor or commander; or An investigation that requires a period of time to: Interview a witness; Gather evidence; Determine the facts of the event as to what occurred; Identify individuals involved; and Select the possible inmate rule violation or violations under Regulation .04 of this chapter to be charged. Reporting an Inmate Rule Violation. Upon completion of the investigation under §A of this regulation, when staff determines that an inmate allegedly violated an inmate rule or rules under this chapter, staff shall use a Notice of Inmate Rule Violation form to report the inmate rule violation. If an inmate is alleged to commit an inmate rule violation, the reporting staff shall, within 1 calendar day of the completion of the required investigation: Complete the reported facts section of the Notice of Inmate Rule Violation form; and Forward the completed Notice of Inmate Rule Violation form to the shift supervisor. Shift Supervisor Review. Upon receipt of a Notice of Inmate Rule Violation form, the shift supervisor, shall review: The defendant’s Notice of Inmate Rule Violation form; Administrative reports submitted in connection with the event; and Attachments or other evidence that may have been submitted by staff regarding the inmate’s alleged inmate rule violation. After conducting the review, the shift supervisor shall: Return the Notice of Inmate Rule Violation form to reporting staff if the Notice of Inmate Rule Violation form is defective or in error and requires correction, addition, or deletion requiring staff to provide the shift supervisor with the corrected Notice of Inmate Rule Violation form; Determine the inmate rule or rules with which the defendant is to be charged; Make a recommendation to the shift commander that the defendant be housed in administrative segregation pending the outcome of the defendant’s disciplinary proceeding, if the shift supervisor believes that the conduct alleged in the reported event or the defendant’s disciplinary history constitutes a threat to the: Security of the facility, Department, or community; or Safety of an inmate, staff, or an individual; Record the inmate rule violation or violations charged in the Notice of Inmate Rule Violation form and: If the defendant is charged with a Category IA, IB, or II inmate rule violation, refer the case to a hearing officer for a formal disciplinary proceeding; or If the defendant is charged with only a Category III, IV, or V violation, refer the case to a hearing officer for a disciplinary proceeding, or offer the defendant an informal resolution. If the shift supervisor recommends placing the defendant in administrative segregation under §C(2)(c) of this regulation, forward the completed Notice of Inmate Rule Violation form to the shift commander for review. Shift Commander Review. Upon receipt of a recommendation in accordance with §C(3) of this regulation, the shift commander shall review the recommendation and determine if there is cause to believe the defendant is or is not a threat to the: Security of the facility, Department, or community; or Safety of an inmate, staff, or an individual. If the shift commander finds there is cause to believe there is a security or safety threat posed by the defendant’s reported conduct, inmate rule violation charged, or the defendant’s disciplinary history, the shift commander shall approve placing the defendant on administrative segregation housing status and indicate the approval on the Notice of Inmate Rule Violation form. Additionally, the shift commander may: Review the defendant’s Notice of Inmate Rule Violation form; and Exercise the same options authorized for a shift supervisor under §C of this regulation. Completion of Review. — The shift supervisor’s review required under §C of this regulation and, if required, a shift commander’s review under §D of this regulation shall be completed within 1 calendar day of the date that the last draft of the reported facts section was accepted. Redrafting Notice of Inmate Rule Violation Form and Notice of Inmate Disciplinary Hearing Form. A shift supervisor, shift commander, or facility representative reviewing a Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form may direct the staff submitting the form to make corrections, additions, deletions, or other changes to the form or other documentation submitted with the form prior to or after service of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form on the defendant. Except under §F(3) of this regulation, if staff determines that the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form is technically in error or evidentially insufficient after the defendant has been served a copy of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form, staff shall: Prepare a new or revised Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form that supersedes the previously served Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form and: Correct an error; or Provide omitted or additional information; and Ensure that the new or revised Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form is served on the defendant in accordance with the service process under this chapter. To correct a minor error or omission to a Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form (for example a name or date or the absence of a signature or date) or attach new or additional information, staff may complete a matter of record form, memorandum, or correspondence addressed to and received by the defendant explaining the correction or providing a copy of the new or additional information. Referral for Informal Resolution. If a shift supervisor, shift commander, facility representative, or hearing officer determine that a defendant charged only with Category III, IV or V violations should be offered an informal resolution, the defendant may be offered either an: Informal disposition with a sanction; or Incident report without sanction. The shift supervisor, shift commander, facility representative, hearing officer, or any other staff is not required to offer a defendant charged with only a Category III, IV, or V inmate rule violation an informal resolution. An informal resolution may be offered any time before the completion of a formal disciplinary proceeding before a hearing officer including, but not limited to, before or during the preliminary hearing or case presentation portion of the disciplinary proceeding before the hearing officer. A defendant is not required to accept an informal resolution and may reject the offer and request a formal disciplinary proceeding before a hearing officer. A defendant’s acceptance of an offer of an informal resolution shall mean the defendant accepts and agrees with the: Waiver of the formal disciplinary proceeding under the inmate disciplinary process; Offer of informal resolution; Proposed sanction, if applicable; Placement of the defendant’s Notice of Inmate Rule Violation form and Notice of Informal Resolution form in the defendant’s case record; and Waiver of the right to appeal the informal resolution disposition for each inmate rule violation charged. The defendant’s acceptance of a hearing officer’s offer of an informal resolution on the audio record of the defendant’s disciplinary proceeding shall constitute the defendant’s acceptance of and agreement with the offer. A defendant’s refusal to accept an offer of informal resolution shall be the defendant’s: Rejection of the offer of informal resolution; and Request for the hearing officer to proceed with a formal disciplinary proceeding under the inmate disciplinary process to resolve the inmate rule violation charged. If the managing official, or a designee, believes the offer of informal resolution made to the defendant is in error, the managing official, or a designee, may remand the matter to the hearing officer assigned to the facility for a review. A hearing officer receiving a remanded informal resolution shall determine if the informal resolution is in compliance with requirements for informal resolution and if finding that the informal resolution is: Not permitted, proceed with the defendant’s disciplinary proceeding; or Permitted, affirm the informal resolution and conclude the defendant’s disciplinary proceeding. Staff shall serve a defendant with a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form before the defendant appears before a hearing officer. Staff Service Responsibilities. Staff assigned to serve a defendant with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form shall: Serve the applicable forms on the defendant within 24 hours of the final review of the shift supervisor or, if applicable, the shift commander. Provide the defendant with a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form. Retain possession of and not provide the defendant with an attachment or other evidence submitted with the Notice of Inmate Rule Violation form, which may include, but may not limited to, a: Report; Document; Record; Form; Documented verbal or written statement; Photograph; Video; Telephone conversation; or Evidence related to the reported event, the inmate rule violation charged, or reported conduct of the defendant. Forward an attachment and other evidence submitted with the Notice of Inmate Rule Violation form to, if designated, the facility representative or staff designated by the managing official, or a designee, who shall: Maintain the attachment and other evidence in a secure location designated by the shift supervisor or, if applicable, the shift commander; and Present the attachment and other evidence at the time the defendant appears before the hearing officer for a preliminary review. When serving a defendant with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form staff, unless prevented by a security or safety issue or a time constraint, shall: Provide the defendant with a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form and provide the defendant the opportunity to: Read the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; Request representation or witnesses on the facility’s copy of the Notice of Inmate Disciplinary Hearing form; Request evidence on the facility’s copy of the Notice of Inmate Disciplinary Hearing form; and Sign for receipt of the defendant’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form on the facility’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; If applicable, make a record of any cause that may prevent service of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; Sign the name of the staff member performing the service and date as a record of service in the designated section on the facility’s copy of the Notice of Inmate Disciplinary Hearing form and Notice of Inmate Disciplinary Hearing form; Provide the defendant with a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; and Return the facility’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form to the shift supervisor or, if applicable, the shift commander. If the defendant is being served with a Notice of an Offer of Informal Resolution form, staff serving the defendant shall permit the defendant to accept or reject the offer of information resolution and sign Notice of an Offer of Informal Resolution form accordingly as a record of the defendant’s decision to accept or reject the offer. If the defendant rejects an offer of informal resolution, staff shall permit the defendant the opportunity to request representation, witnesses, and or evidence on the Notice of Inmate Disciplinary Hearing form. The Defendant Responsibilities at the Time of Service of a Notice of Inmate Rule Violation Form and Notice of Inmate Disciplinary Hearing Form or Notice of Offer of Informal Resolution Form. The defendant shall notify staff serving Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form if the defendant is unable to read or understand the document. The defendant, at the time of service, shall: Sign for receipt of the defendant’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form; Provide notice at service of the defendant’s request for representation, a witness, or evidence for the purpose of the defendant’s possible case presentation during the formal disciplinary proceeding on the Notice of Inmate Disciplinary Hearing form; Sign and date the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form in the designated section of the facility’s copy; and Return the facility’s copy of Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form to the staff serving the document. Request for Representation, Witness, Evidence. If the defendant does not request a representative specifically by name, a witness or witnesses specifically by name, and evidence with a specific description of that evidence at the time of service, or does not sign for receipt of Notice of Inmate Disciplinary Hearing form, the defendant is considered to have waived the defendant’s right to make the request for a representative, witness or evidence; and If the defendant does not request as specified under §C(2)(b) or C(3)(a) of this regulation and subsequently makes a request for a representative, a witness, or evidence at the preliminary hearing or formal disciplinary proceeding before a hearing officer, that request may be denied. After service of a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form or Notice of Offer of Informal Resolution form staff shall return the appropriately endorsed documents to the shift supervisor or, if applicable, shift commander, who shall review the facility’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form and: Ensure that the service process been properly completed; Ensure that the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form were not altered by the defendant; Take the appropriate steps to secure and preserve evidence properly requested by the defendant at service if that evidence is available and under control of the Department; and Forward the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form to staff designated for scheduling the defendant for an appearance before a hearing officer. Delay and Waiver of Service. Good cause shall permit the delay of the service of the defendant with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form. Examples of good cause are, but may not be limited to, when the defendant is: An escapee; A patient in a community hospital or medical center; A patient in a facility medical infirmary or unit; Assigned to a mental health housing unit in the community or in the facility; or Placed on staff alert status due to being deemed an immediate risk to the safety or security of staff. A defendant may be served with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form while the defendant is a medical or mental health patient, if medical or mental health staff in charge of care for the defendant determine the defendant may be served. When there is good cause that delays service designated staff shall: Serve the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form on the defendant within 3 business days after the cause for delay of service no longer exists; Make a record of the cause that delayed service; and Inform the hearing officer of the cause for delay if the delay is raised at the defendant’s appearance before the hearing officer. The defendant’s refusal to sign for receipt of service shall be considered a waiver of the Department’s obligation for timely service of the defendant with a copy of Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form. If the defendant does not return at service the facility’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form to the staff serving the documents, that action is concluded to be a waiver of the service requirements under this regulation. If the defendant becomes disruptive with or poses a security or safety threat to staff serving the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, staff shall conclude under this regulation that the defendant has waived the service process and terminate the service by leaving a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form with the defendant. If service of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form is waived by the defendant under provisions of §§E(5) — (7) of this regulation, the defendant is considered to have waived the right to request representation, witnesses, or evidence at any point in the inmate disciplinary process. The facility managing official, or a designee, shall ensure that: Staff is designated to establish a hearing docket to schedule the appearance of a defendant before the hearing officer for a preliminary hearing; and The preliminary hearing is scheduled to occur within 7 business days of service of Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form on the defendant. Staff may not schedule a defendant’s preliminary hearing to occur within 24 hours of service of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form on the defendant, except if the defendant: Elects to waive the right to at least 24 hours of notice in order to prepare; or Is scheduled to be released from the custody of the Department before the expiration of the required 24 hour notice, in which case the appearance of the defendant shall be scheduled prior to the defendant’s release, with as much time as practicable prior to the scheduled appearance to permit the defendant to prepare a defense regarding the inmate rule violation charged. If the defendant is assigned to a mental health unit in the facility or in the community, staff designated to schedule a hearing shall hold the defendant’s appearance before the hearing officer in abeyance until the defendant is released from the mental health treatment facility, except when mental health staff provide documentation that the defendant is competent to participate in a disciplinary proceeding. If the defendant is housed in a facility mental health unit for more than 30 calendar days, staff designated to schedule a hearing shall contact the facility’s mental health staff and request a determination whether the defendant is competent to participate in a disciplinary proceeding and if mental health staff document that the defendant: Is competent to participate in a disciplinary proceeding, the defendant shall be scheduled for appearance before the hearing officer. Was not competent at the time of the alleged inmate rule violation or is not currently competent to participate in a disciplinary proceeding, or is housed in a community mental health unit for more than 30 calendar days: The disciplinary proceeding shall be scheduled in absentia; and The hearing officer shall enter a disposition of “Not Competent” and the disciplinary proceeding shall be concluded. The hearing officer shall find that there is good cause for staff non-compliance with time or procedure requirements when the defendant is housed in a community or facility mental health unit. Whether or not the defendant is currently under the care of mental health staff, if there is cause to believe that the defendant may not be mentally competent and is unable to participate in the inmate disciplinary process, the hearing officer shall postpone the disciplinary proceeding and the facility representative or other facility staff shall refer the defendant to the Department’s mental health staff to: Assess the defendant’s mental health status; and Determine whether the defendant is competent to participate in the disciplinary process. If mental health staff determines that the defendant is not competent to participate in the inmate disciplinary process, the: Disciplinary proceeding shall be held in absentia; and Hearing officer shall enter a disposition of “Not Competent” and conclude the disciplinary proceeding. If mental health staff determines that the defendant is competent to participate in the inmate disciplinary process, the hearing officer shall proceed with the disciplinary proceeding. If mental health staff determines that the defendant is competent, and after carefully considering the determination made by mental health staff, the hearing officer disagrees, the hearing officer may still make a finding that the defendant is not competent and, upon making such a finding, enter a disposition of “Not Competent” and conclude the disciplinary proceeding. Interpreters. If raised as an issue by the defendant, the hearing officer shall make a finding as to whether or not the defendant has the need for an interpreter before moving forward with the disciplinary proceeding. The hearing officer may consult with medical and case management, without the defendant present, in order to determine if an interpreter is necessary. If an interpreter is required: An inmate may not serve as an interpreter under this chapter. An interpreter may be: Staff fluent in the preferred language of the defendant; or Provided through a State contracted vendor. After making arrangements for an interpreter, facility staff shall reschedule the defendant’s appearance before the hearing officer. The hearing officer shall administer an affirmation to the interpreter prior to permitting the individual to assume the role as the defendant’s interpreter. The affirmation given shall be stated by the hearing officer to the proposed interpreter as: “Do you solemnly swear or affirm that you will provide an accurate, complete, and impartial interpretation of all statements made during this proceeding to the best of your knowledge and ability.” After administering the affirmation to the proposed interpreter, the individual shall be required to acknowledge the affirmation in the affirmative prior to the hearing officer permitting that individual to act as the inmate’s interpreter. Illiteracy. If raised as an issue by the defendant, the hearing officer shall make a finding as to whether the defendant is illiterate before moving forward with the disciplinary proceeding. The hearing officer may consult with the education department and case management, without the defendant present, in order to determine if the defendant is illiterate. If the hearing officer determines the defendant is illiterate, the defendant shall be provided with a representative to assist during the disciplinary proceeding. The hearing officer may grant a defendant identified as a special needs inmate under this regulation additional time to prepare or greater procedural latitude in the inmate disciplinary process. A delay in the scheduling of the defendant’s disciplinary proceeding due to special accommodations required for a special needs inmate shall be considered to be based on good cause. A managing official, or a designee, may elect to designate staff to act as the facility representative to represent the facility’s interests during a defendant’s disciplinary proceeding. The facility representative, with or without consultation with the shift supervisor or commander, may: Add additional inmate rule violation charges to the Notice of Inmate Rule Violation form and re-serve the Notice of Inmate Rule Violation form on the defendant either before the disciplinary proceeding or in the preliminary phase of the disciplinary proceeding; Delete or choose not to pursue charges approved by the shift supervisor or commander; Correct a technical, procedural, evidentiary, or formatting error found in the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form; Return the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form to the shift supervisor or shift commander for correction or revision; Offer an informal resolution to the defendant for any Category III, IV, or V inmate rule violation charged; Enter into a plea agreement with the defendant for presentation to the hearing officer to resolve the inmate rule violation charged; Make determinations regarding the release or withholding of the identity of a confidential informant or other security sensitive evidence; Present argument and evidence to the hearing officer in support of the facility’s case presentation as to the defendant’s inmate rule violation charged; Require staff to submit additional reports or present staff to testify concerning information relevant to the defendant’s inmate rule violation charged as a witness during the facility’s case presentation; and Appeal to the managing official, or a designee, the hearing officer’s decision rendered or sanction imposed if there is cause to believe the hearing officer under this chapter acted erroneously. For the purposes of the security and control of a defendant’s disciplinary proceeding and safety of staff and inmates participating in a disciplinary proceeding, the facility representative or escort officer shall determine the manner and form in which an inmate participant shall be restrained consistent with Department policy and procedure and the policy and procedures established by the facility in which the inmate participant is housed. The facility representative or escort officer may employ more restrictive handcuffing or other restraint procedures than are required by the rules of the facility. The hearing officer may request additional handcuffing or other restraints be used. Hearing Officer. The hearing officer, as the fact finder, shall be fair and impartial and may: Interpret Department policy and procedures or the time or procedure requirements under this chapter; Make applicable rulings at any stage of the disciplinary process based on the hearing officer’s interpretation of Department policy and procedures; Weigh the evidence presented during the evidentiary phase and make findings of fact based upon evidence found credible and reliable by a preponderance of the evidence; Determine the disposition of each inmate rule violation charged; Determine the number, period, and effective date of sanctions to be imposed when applicable; Provide assistance with an investigation or other legal matters that may involve: The Department; A law enforcement agency; The Office of the Attorney General; or An office of a State or local government agency; Order the removal of any hearing participant from the location of the disciplinary proceeding if the hearing participant becomes disruptive or becomes a threat to the safety and security of the facility or any other hearing participant; and Perform other duties as assigned by the hearing officer supervisor or the Secretary, or a designee. Facility Hearing Officer. A managing official, or a designee, may designate a facility hearing officer to act as a hearing officer without regard to whether a hearing officer is available to preside over disciplinary proceedings at the facility. Ex Parte Communication — Permitted. Unless otherwise stated under this regulation, the hearing officer may: Elect to discuss a pending case and its evidentiary merits in the absence of the defendant, or, if designated, the facility representative with: Staff of the Office of the Attorney General; A law enforcement official; Staff assigned to the Department’s Intelligence and Investigative Division; The hearing officer supervisor, or a designee; or The Secretary, or a designee; Elect to discuss a non-evidentiary matter in the absence of the defendant, or, if designated, the facility representative regarding one or more of the following matters: Security or safety; A plea agreement; An informal resolution; A postponement request; A time requirement or procedure of a regulation under this chapter or Department policy or procedure; or Representation or witness request; or Elect to, without the defendant present: Question or take testimony from a witness or confidential informant witness whose identity may not be revealed to a defendant; Review or examine security sensitive evidence that may include a document, video record, or other security sensitive evidence in the presence of staff necessary for security and safety of the hearing officer, witness, confidential informant, or security sensitive evidence. The hearing officer shall be responsible for a record of the defendant’s disciplinary proceeding when the defendant is before the hearing officer. The hearing officer shall ensure that both a written record and audio recording are used to document and record a defendant’s appearance before the hearing officer. The written and audio record shall only be considered a record of the Department exclusively for the: Use of staff in the conduct of the Department’s daily business; Record retention requirements of the Department; and Statutory requirements of the Annotated Code of Maryland regarding documenting the defendant’s case record as to the defendant’s disciplinary history. The audio record of the defendant’s disciplinary proceeding may not be considered to be an entitlement, a right, or for the benefit of a defendant. Audio Recording. The inability to record a defendant’s disciplinary proceeding shall preclude the hearing officer from conducting the defendant’s disciplinary proceeding. When the defendant’s disciplinary proceeding cannot be audio recorded and the defendant’s disciplinary proceeding may not proceed, the hearing officer shall: Advise the defendant that the disciplinary proceeding cannot be audio recorded and the inmate’s disciplinary proceeding may not proceed; Postpone the defendant’s disciplinary proceeding; and Advise the facility staff to reschedule the defendant’s disciplinary proceeding when circumstances permit. The postponement of the defendant’s disciplinary proceeding due to an inability to audio record the defendant’s disciplinary hearing: Shall be considered good cause for the delay of the defendant’s disciplinary proceeding; and May not support the dismissal of an inmate rule violation charged. Written Record. The written record is a summary of the defendant’s disciplinary proceeding and may not be considered a full transcript. A hearing officer’s failure to completely document the written record may not be the basis for a reversal of the hearing officer’s findings of fact or disposition of an inmate rule violation charged. If a defendant elects not to appear before the hearing officer or to participate in the disciplinary proceeding, the defendant is considered to waive: The defendant’s preliminary review; The opportunity to claim a denial of a due process right or claim a violation of a time or procedure requirement applicable to this chapter pursuant to statute, law, or policy; The ability to attend and participate in all stages of the disciplinary proceeding under the inmate disciplinary process; The opportunity to make a case presentation and present evidence; The opportunity to make a presentation regarding appropriate sanctions, if applicable; The post-disciplinary procedures under this chapter; and Any and all rights, claims, or procedures normally available to the defendant under the authority of a statute, law, policy, or procedure applicable to the inmate disciplinary process. The hearing officer may determine that the defendant waived an appearance before the hearing officer and participation in the disciplinary proceeding if the defendant: Submits a Waiver of Appearance form or written statement informing the hearing officer of the defendant’s decision not to appear or participate; Poses a threat to the security of the facility or the safety of an inmate, staff, or an individual; Delays appearance before the hearing officer or willfully delays reporting to the location of the defendant’s disciplinary proceeding; Refuses to obey instructions or resists or interferes with the duties of staff prior to an appearance before the hearing officer or after reporting to the location of the defendant’s disciplinary proceeding; Violates security procedures for the escort of the defendant to or at the location of the defendant’s disciplinary proceeding; Elects to depart voluntarily from the location of the defendant’s disciplinary proceeding prior to the conclusion of the disciplinary proceeding; Becomes disruptive prior to the appearance before the hearing officer or after arriving at the location of the defendant’s disciplinary proceeding; Exhibits conduct that poses a threat to the security of the facility or location of the defendant’s disciplinary proceeding; or the safety of an inmate, staff, or an individual; or Requires removal from the location of the defendant’s disciplinary proceeding at the direction of the hearing officer or staff. If a defendant elects not to appear before the hearing officer, elects not to participate in the defendant’s disciplinary proceeding, or is removed or not permitted to participate in the defendant’s disciplinary proceeding, the hearing officer shall: Continue with the defendant’s disciplinary proceeding in the absence of the defendant; and Render a disposition for each inmate rule violation charged. When determining that the defendant’s right to participate in the defendant’s disciplinary proceeding is voluntarily or involuntarily waived by the defendant, the hearing officer may accept: A Waiver of Appearance form or a written statement signed by: The defendant or staff having direct knowledge of the defendant’s decision not to appear before the hearing officer or to participate in the defendant’s disciplinary proceeding; or Staff having direct knowledge of the defendant’s conduct that supports a determination that the defendant has involuntarily waived the defendant’s right to appear before the hearing officer or to participate in the defendant’s disciplinary proceeding; or Sworn testimony from staff having direct knowledge of the defendant’s: Decision not to appear before the hearing officer or to participate in the defendant’s disciplinary proceeding; or Conduct that supports a determination that the defendant has involuntarily waived the defendant’s right to appear before the hearing officer or to participate in the defendant’s disciplinary proceeding; or Statements made by the defendant in the hearing officer’s presence or observations of the defendant’s conduct made by the hearing officer. Preliminary Review. The matters that may be addressed by the hearing officer, facility representative, if designated, or the defendant at the preliminary review may include, but may not be limited to, one or more of the following: The inmate rule violation or violations charged; A representation request; A witness request; An evidence request; A postponement request; A time or procedure requirement; The form of the Notice of Inmate Rule Violation or Notice of Inmate Disciplinary Hearing; Any issues with or arising from the manner of service of process of the documents under §A(1)(g) of this regulation; An attachment or other evidence review; Determinations regarding security sensitive evidence or confidential witnesses; A plea agreement; An informal resolution; and A plea by the defendant to the inmate rule violation or violations charged. If during or at the conclusion of the preliminary phase of the inmate disciplinary proceeding, a defendant elects not to or fails to raise any matter listed under §A of this regulation, the defendant is concluded to have waived the opportunity to make a motion regarding the matter. During the preliminary review, the hearing officer shall ensure that a description of an attachment or other evidence submitted by staff as to the inmate rule violation charged is reviewed and summarized for the record of the defendant’s disciplinary proceeding except that security sensitive evidence may not be read into the record or released to a defendant or other inmate. If the hearing officer determines that the factual content of the Notice of Inmate Rule Violation form, or any attachment, report, or evidence attached to or referred to in the Notice of Inmate Rule Violation form, if found to be credible and reliable, would constitute an inmate rule violation not charged by staff, the hearing officer: May notify the participants in the preliminary review that the additional inmate rule violation may be charged; May inquire if the facility representative, if designated, or other facility staff intends to add the applicable inmate rule violation, and, if added, ensure that the record of the disciplinary proceeding reflects the additional inmate rule violation charged; and Shall, if raised by a participant in the preliminary review, permit the request for a postponement of the disciplinary proceeding for a reasonable time so the party to the preliminary review making the request may further prepare the case in regard to the additional inmate rule violation charged. At the conclusion of the preliminary review, the hearing officer shall inquire if the defendant and facility representative, if designated, or facility staff is prepared to proceed with an evidentiary portion of the disciplinary proceeding. If the defendant or the facility representative, if designated, or facility staff is not prepared to proceed, the hearing officer shall provide the defendant or the facility representative, if designated, or facility staff an opportunity to address the issue. The hearing officer may, without the request of any other hearing participant, postpone a disciplinary proceeding. The hearing officer shall determine the merits of the moving participant’s request for a postponement. When the hearing officer does not find that a postponement of the disciplinary proceeding is warranted, the hearing officer shall proceed with the disciplinary proceeding. If a defendant’s disciplinary proceeding is postponed, staff shall reschedule the defendant’s disciplinary proceeding as soon as circumstances permit. The postponement of the defendant’s disciplinary proceeding shall be considered good cause for the delay and may not be considered cause for dismissal of an inmate rule violation charged. Failure to request a postponement shall be deemed a waiver of the right to request and be granted a postponement. When a previously postponed case is resumed, the hearing officer shall determine whether to continue the defendant’s previous disciplinary proceeding or whether circumstances require a de novo or new preliminary or evidentiary proceeding. A hearing officer may only elect to dismiss an inmate rule violation charged based on cause established under this regulation. Time or Procedural. A hearing officer may dismiss an inmate rule violation charged if the defendant established that a time or procedural violation requiring dismissal of an inmate rule violation charged under this chapter has occurred and meets the requirements for a dismissal under §C of Regulation .03 of this chapter. Lack of Evidence or Failure to Make a Prima Facie Case. After reviewing a report, an attachment, or other evidence submitted by the facility representative, if designated, or facility staff, the hearing officer may dismiss an inmate rule violation charged for lack of evidence if the hearing officer determines that the facts as stated in a report, an attachment, or other evidence considered in the light most favorable to the facility and inferences resulting from those facts do not support a finding that the defendant committed the inmate rule violation charged. Technical Defect or Error. A non-evidentiary defect or error in drafting of either a defendant’s copy of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form may not be considered a cause under this regulation to support dismissal of an inmate rule violation charged. A possible non-evidentiary defect or error may include, but not be limited to, one or more of the following: An incorrect inmate rule violation charged; An incorrectly cited date or time reference; An incorrect inmate control or state identification number or name; A missing signature on any form; The absence of a shift supervisor or shift commander review; or A failure of service on the defendant. To correct the defect or error, the hearing officer shall inform the facility representative, if designated, or facility staff of the defect or error identified and the need for correction. After correction, the facility representative, if designated, or facility staff shall: Provide the defendant with notice consistent with §F of Regulation .05 of this chapter; and Schedule the defendant for an appearance before the hearing officer. The identification of a defect or error shall be considered good cause to suspend the inmate disciplinary process until the defect or error is corrected. Failure to Serve the Notice of Inmate Rule Violation Form or Notice of Inmate Disciplinary Hearing Form. If raised during the preliminary review that the defendant did not receive service of the defendant’s copy of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form, the hearing officer shall determine whether the defendant received service. A hearing officer may rely on one or more of the following in order to determine whether staff complied with service requirements of this chapter: The defendant’s presentation regarding the claim of not being served a copy of the defendant’s Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form; The record of service as stated on the facility’s copy of the defendant’s Notice of Inmate Disciplinary Hearing form or Notice of Inmate Disciplinary Hearing form or Department data records; Testimony of staff serving the defendant with the defendant’s copy of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form; or Rebuttal presentation, if presented by the facility representative, if designated, or facility staff, to the defendant’s presentation under this regulation. The failure of the defendant to be served with the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form prior to the defendant’s appearance before the hearing officer may not, under this regulation, be considered a cause to support the dismissal of an inmate rule violation charged. If the hearing officer determines that staff failed to meet service requirements, the hearing officer shall notify the facility representative, if designated, or facility staff of the non-compliance with service requirements and direct staff to comply service requirements. If the hearing officer determines that staff did comply with service requirements, the hearing officer shall proceed with the disciplinary proceeding. If the defendant waives the service process, the hearing officer shall proceed with the disciplinary proceeding. The failure of staff to serve the defendant with the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form shall be considered good cause for the delay of a time or procedure requirement under the inmate disciplinary process. A defendant referred to the hearing officer for a disciplinary proceeding may elect to request representation to assist the defendant during the disciplinary proceeding. If a defendant requests representation for the inmate disciplinary process and the request is subsequently approved: All responsibilities established under this chapter for the defendant during the preliminary hearing, case presentation, and sanctioning phase of the disciplinary proceeding become the defendant’s representative’s responsibilities; The defendant agrees that the defendant’s representative is the agent of the defendant; The defendant, on review, is bound by the decisions, actions, and presentation of the defendant’s representative. Defendant Representation Request. When a defendant is served with the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, the defendant is required to list the name of the defendant’s requested representative in the section of the facility’s copy of the Notice of Inmate Disciplinary Hearing form designated for the name of the representative. The defendant’s failure to list the name of the requested representative at the time of service shall be a waiver of defendant’s opportunity for representation. Upon the appearance of the defendant before the hearing officer for a preliminary review of the defendant’s Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, the hearing officer shall determine if the: Inmate did list the name of a requested representative at service; and Individual listed is permitted to represent the defendant according to requirements of this regulation. The facility representative, if designated, or facility staff may make an objection to the defendant’s requested representative. If an objection is raised, the hearing officer shall: Permit the facility representative, if designated, or facility staff to state the reason or cause the defendant’s requested representative is not eligible to represent the defendant; Permit the defendant an opportunity to address the facility representative’s, if designated, or facility staff’s objection to the defendant’s requested representative; and After reviewing the facility representative’s, if designated, or facility staff’s objection and the defendant’s response, determine if the objection is sustained or overruled and advise the facility representative, if designated, or facility staff and defendant of the decision. If the facility representative’s, if designated, or facility staff’s objection is sustained, the defendant may request that the hearing officer postpone the disciplinary proceeding to permit the defendant an opportunity to obtain another representative or to permit the defendant more time to prepare to proceed without representation. If the disciplinary proceeding is postponed due to an issue with a defendant’s representative and a subsequent request for a defendant representative is denied or the defendant’s approved representative is unprepared, the hearing officer shall find that the defendant has waived the right to request representation and the hearing officer shall proceed with the defendant’s disciplinary proceeding. The hearing officer is not obligated to grant a postponement requested by the defendant in accordance with provisions of this regulation. The appearance of a defendant’s requested representative at a disciplinary proceeding is voluntary on the part of the requested representative. If a requested representative declines to appear at the defendant’s disciplinary proceeding or represent the defendant at the disciplinary proceeding, the hearing officer may not compel a requested representative to appear at the defendant’s disciplinary proceeding or act as the defendant’s representative. The hearing officer shall only permit a willing individual to appear as the defendant’s representative who is: An inmate: Assigned to the general population of the facility where the defendant’s disciplinary proceeding is to take place; and Permitted under this regulation and by the managing official, or a designee, to represent the defendant; A staff member: Employed at the facility where the defendant’s disciplinary proceeding is to take place; and Permitted under this regulation and by the managing official, or a designee, to represent the defendant; or A protective custody inmate: Approved by the managing official, or a designee, to represent another protective custody defendant; and Assigned to the facility where the defendant’s disciplinary proceeding is to take place. A hearing officer may not permit an individual requested to be a defendant’s representative if the requested individual is: Banned as a defendant representative by the Secretary, Deputy Secretary, Executive Director, Field Support Services, managing official, or a respective designee; Identified as a threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual; Assigned to disciplinary or administrative segregation, cell restriction, or medical or mental health housing or status; A protective custody inmate requested to represent a defendant who is not assigned to protective custody; An attorney or paralegal; A visitor to the facility; or In a location where staff escort or vehicular transportation to the defendant’s disciplinary proceeding is required. If the defendant does not request representation at service and subsequently requests representation at the defendant’s appearance before a hearing officer, the hearing officer may elect to permit the request for representation only if: The requested individual is permitted under this regulation to represent a defendant; The requested individual is present at the time and location where the defendant’s disciplinary proceeding is to take place; There is no request for postponement by the requested representative; and The defendant’s representative and the defendant are prepared to proceed with and participate in the defendant’s disciplinary proceeding. If the defendant requested representation at service and is subsequently informed that the requested representative declined to represent the defendant or is unavailable and the defendant requests the opportunity to obtain another representative and a postponement to obtain representation, the hearing officer may: Permit the request and postpone the defendant’s disciplinary proceeding for one calendar day; or Deny the defendant’s request and proceed with the defendant’s disciplinary proceeding. The hearing officer when permitting a postponement under §J(1) of this regulation may not grant a subsequent postponement request if the defendant does not obtain representation. If an approved defendant’s representative makes an appearance at the defendant’s disciplinary proceeding, the defendant’s representative is obligated to remain at the defendant’s disciplinary hearing until released by the hearing officer. If the defendant’s representative, during the defendant’s disciplinary proceeding, voluntarily elects not to continue as the defendant’s representative or is removed from the disciplinary proceeding due to the representative’s conduct or threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual, the hearing officer shall: Conclude that the defendant has waived representation; and Continue the defendant’s disciplinary proceeding with no consideration for a postponement. Defendant Preparation. The facility is not required to: Permit the defendant access to the defendant’s representative in preparation for the defendant’s disciplinary proceeding; and Make special arrangements for the defendant or the defendant’s representative to have access to materials to prepare for the defendant’s case presentation. The hearing officer may not grant a postponement solely to allow the defendant and the defendant’s representative time to confer concerning the inmate disciplinary process. The defendant charged with an inmate rule violation or, if designated, the facility representative or facility staff may make a request that an individual appear as a witness to testify during the case presentation phase of the defendant’s disciplinary proceeding. Defendant Request for a Witness. When served with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, the defendant is required to list the name of the defendant’s requested witness in the section of the facility’s copy of the Notice of Inmate Disciplinary Hearing form designated for the name of a witness. The defendant’s failure to list a requested witness by name shall be a waiver of the opportunity to request a witness. A facility representative, if designated, or facility staff shall be responsible for informing the hearing officer of the facility’s witness request during the preliminary review. A hearing officer may request the testimony of a witness at any point in the disciplinary proceeding. During the preliminary review of the defendant’s Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, the hearing officer shall consider a defendant’s request for a witness. The hearing officer shall solicit a proffer from the defendant to determine the relevancy of the testimony in relation to the inmate rule violation charged. Based on the given proffer, a hearing officer shall permit a witness to testify if the witness’ testimony is: Relevant; Not repetitive or cumulative to evidence already in the record of the disciplinary proceeding or to the proffered testimony of another witness; and Not a threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual. A witness otherwise allowed under this regulation may be denied if there is reasonable belief that the witness’s testimony would constitute a threat to security of the facility, Department, or community, or safety of an inmate, staff, or other individual. The testimony of a witness may be taken in person, via video conferencing, or via conference call. An individual providing information regarding the defendant’s inmate rule violation charged may be identified as a confidential informant witness when there is cause to believe that identifying the individual to the defendant is a threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual. A hearing officer may not reveal the identity of a confidential informant witness. If a hearing officer is provided with testimony, a written statement, or a report referring to information received from a confidential informant witness, the hearing officer: May not share the testimony or documented statement of the confidential informant witness with a defendant or the defendant’s representative; May not reveal the identity of the confidential informant witness to the defendant or the defendant’s representative; May not permit the confidential informant witness to be called as a requested witness at the defendant’s disciplinary proceeding by a defendant, defendant’s representative, if designated, the facility representative, or facility staff; and May provide to the defendant or defendant’s representative an oral summary of the confidential informant witness’s testimony or documented statement that is not specific in detail so as to identify the confidential informant witness. The facility representative, if applicable, or staff may provide the defendant with a written summary of the confidential informant witness’s testimony or documented statement that is not specific in detail so as to identity the confidential informant witness. The hearing officer shall consider the information provided by the confidential informant witness to determine the credibility and reliability of the information provided. Information provided by a confidential informant witness shall be concluded to be sensitive and maintained in a sealed record for only staff with a need to know to access the information or the identity of the confidential informant witness. The identity of a confidential informant witness or any information that may identify a confidential informant witness, may not be released to any agency that maintains records that are a matter of public record without a court order or authorization from the Office of the Attorney General, Secretary, or a designee. When the hearing officer concludes that an individual identified by staff as a confidential informant witness does not meet the requirements to be classified as a confidential informant witness, the following shall apply: The hearing officer shall postpone the disciplinary proceeding. The hearing officer shall inform the facility representative, if designated, or facility staff of the hearing officer’s conclusion. The facility representative, if designated, or facility staff shall inform the managing official, or a designee, of the hearing officer’s conclusion. If the managing official, or designee, agrees with the hearing officer, facility staff shall schedule the defendant for an appearance before a hearing officer and reveal the identity of the witness. If the managing official, or a designee, disagrees with a hearing officer’s conclusion, the managing official, or designee, may appeal the hearing officer’s decision to the Secretary, or a designee. Upon receipt of the Secretary’s, or a designee’s, decision regarding the appeal under §H(5) of this regulation, the facility representative, if designated, or facility staff shall schedule the defendant for an appearance before a hearing officer and all hearing participants, including the hearing officer, shall abide by the decision of the Secretary, or a designee. An attachment or other evidence submitted by staff with or independently of the Notice of Inmate Rule Violation form shall be concluded to be evidence regarding the defendant’s inmate rule violation charged. In the interest of security of the facility, Department, or community or safety of an inmate, staff, or an individual, a defendant may be limited in or restricted from examining or possessing an attachment or other evidence. To prevent and avoid accidental, unauthorized, or erroneous release to a defendant, defendant’s representative, or loss or misplacement of evidence, staff shall retain custody of the attachment or other evidence until the defendant’s appearance before the hearing officer. Staff may not provide the defendant with a copy of an attachment or other evidence when the defendant is served with the defendant’s copy of the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form. When the defendant appears before the hearing officer for the preliminary review, the hearing officer, while conducting the preliminary review, shall advise the defendant or defendant’s representative, of an attachment or other evidence that was submitted by the staff in regard to the inmate rule violation charged. If requested by the defendant, or defendant’s representative, the hearing officer shall conduct a review of the attachment or other evidence during the preliminary review to determine if there is cause to believe that the attachment or other evidence is security sensitive and may not be examined or possessed by a defendant or defendant’s representative. If the hearing officer determines an attachment or other evidence is not security sensitive the defendant or defendant’s representative: May request to review the attachment or other evidence; Shall comply with the facility’s existing rules or procedures for requesting a copy of an attachment or other evidence; and May not use a request for a copy of an attachment or other evidence as the basis to request a postponement or a delay in the defendant’s disciplinary proceeding. If the hearing officer determines that an attachment or other evidence submitted is security sensitive or may pose a threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual if revealed to a defendant or defendant’s representative, the hearing officer: Shall conclude the attachment or other evidence is a sealed record and not subject to the examination or possession by a defendant or defendant’s representative; Shall inform the defendant or defendant’s representative that the attachment or other evidence is security sensitive and may not be revealed to the defendant or the defendant representative; May not disclose to the defendant or defendant’s representative the content of the attachment or other evidence deemed to be security sensitive; and May verbally provide the defendant or defendant’s representative with a brief summary of the content of an attachment or other evidence as long as the summary does not compromise the content of the evidence identified as security sensitive. If, after reviewing an attachment or other evidence, any hearing participant is not prepared to proceed, the hearing officer may grant a postponement. If the disciplinary proceeding is postponed: The delay of the defendant’s disciplinary proceeding may not be considered a cause to dismiss the inmate rule violation charged; and Staff shall reschedule the defendant’s disciplinary proceeding as soon as circumstances permit. Defendant Request for an attachment or other evidence. When served with a Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form, the defendant is required to list a detailed description of a request for an attachment or other evidence in the appropriate section of the facility’s copy of the Notice of Inmate Disciplinary Hearing form designated for evidence requests. The defendant’s failure to give a detailed description of the attachment or other evidence requested shall be deemed a waiver of the defendant’s opportunity to make the request. The hearing officer may approve an attachment or other evidence requested by the defendant or defendant’s representative only if the hearing officer finds that the request was made at service and deemed appropriate under this regulation. The hearing officer may not compel the production of an attachment or other evidence when denied by an entity, staff, or an individual in control of the requested attachment or other evidence that is identified as security sensitive. The hearing officer shall deny a request for an attachment or other evidence made by the defendant or defendant’s representative that is deemed: Irrelevant to the merits of the defendant’s disciplinary proceeding; Cumulative to a factual matter or evidence to be presented or already in the record of the defendant’s disciplinary proceeding; or A threat to the security of the facility, Department, or community or safety of an inmate, staff, or an individual. The hearing officer may not permit a request for or inspection of an attachment or other evidence that includes, but may not be limited to, a security: Document not classified for examination by an inmate; Record not classified for examination by an inmate; Post order not classified for examination by an inmate; Emergency plan; Photograph not classified for examination by an inmate; Video monitoring record; Property, equipment, item, or device; Directive not classified for examination by an inmate; Testing equipment or the testing equipment supplies; or Confidential statement or notation regarding security sensitive information. The hearing officer shall deny a request to inspect evidence deemed to be contraband that includes, but may not be limited to: A tool; A drug or medication; Alcohol; A weapon; A controlled dangerous substance; A cellular telephone; Tobacco, or currency; or Escape or drug paraphernalia. If the hearing officer determines that an examination of security sensitive or contraband evidence is required, the hearing officer shall conduct the examination outside the presence of the defendant, defendant representative, or any other inmate. When the hearing officer determines that an examination of a security or video record is required, the hearing officer shall conduct the review outside the presence of the defendant, defendant representative, or any other inmate. Security Sensitive Information Presentation. When investigating a defendant’s conduct in an event, staff shall determine if a record, report, document, an attachment, or other evidence related to the defendant’s conduct is security sensitive. To determine if information is security sensitive, staff shall consider if divulging the information establishes a potential threat to the security operations, intelligence gathering, investigation methods and techniques of the facility, Department, or public safety or an individual providing security sensitive information. If making a determination that information is security sensitive, staff may consider that the information: Was provided by an inmate, confidential informant witness, or individual whose identity, if revealed, may pose a threat to the safety of that inmate, confidential informant witness, or individual or security of the facility, Department, or community; Would reveal the method, technique, or factual details of a security or intelligence investigation; Would reveal the method, quality, design, and field of view or coverage by the facility security monitoring equipment or systems; Could reveal facility security staffing plans, emergency plans, or operations; or Was obtained by a law enforcement agency, a State or federal intelligence office or unit, or the Department’s Intelligence and Investigative Division. In cases where staff have cause to believe that releasing information arising from an investigation of the defendant’s conduct in an event would compromise security operations or intelligence gathering, or investigation methods and techniques of the facility or Department, or the safety of the public or an individual providing information regarding the investigation, staff shall inform the hearing officer that the information is security sensitive and not release the security sensitive information or evidence to the defendant, defendant’s representative, or other inmate. When the hearing officer concludes that an attachment or evidence is not security sensitive, but facility staff disagrees, the following shall apply: The hearing officer shall postpone the defendant’s disciplinary proceeding. The hearing officer shall inform the facility representative, if designated, or facility staff of the hearing officer’s conclusion. The facility representative, if designated, or facility staff shall inform the managing official, or a designee, of the hearing officer’s conclusion. If the managing official, or a designee, agrees with the hearing officer that the attachment or evidence is not security sensitive and may be released to the defendant or defendant’s representative, facility staff shall schedule the defendant for a disciplinary proceeding and reveal the attachment or other evidence deemed to be not security sensitive. If the managing official, or a designee, disagrees with a hearing officer, the managing official, or a designee, may appeal the hearing officer’s decision to the Secretary, or a designee. Upon receipt of the Secretary’s, or a designee’s, decision regarding the appeal, the facility representative, if designated, or facility staff shall schedule the defendant for a disciplinary proceeding and all hearing participants, including the hearing officer, shall abide by the decision of the Secretary, or a designee. Presentation of Security Sensitive Information at a Disciplinary Proceeding. The hearing officer: May not provide detail regarding investigation methods or techniques used to obtain the security sensitive information, the specific content of security sensitive information, or the source providing the security sensitive information; and May summarize the content of the security sensitive information that specifically relates to the inmate rule violation charged as long as that summary does not compromise the security sensitive nature of the factual details of the information being reviewed. The content and details of information obtained through the facility security video monitoring system may be summarized for the defendant or defendant’s representative; however, the hearing officer may not reveal the specific capabilities or limitations of the facility’s security monitoring system. The hearing officer may provide the defendant or defendant’s representative with specific content information from a document the defendant authored. The hearing officer may not provide the defendant or defendant’s representative with information for review that is identified as being a: Directive not classified for examination by an inmate; Policy not classified for examination by an inmate; Procedure not classified for examination by an inmate; Photographic record not classified for examination by an inmate; or Material, file, record, or document not classified for inmate examination or by this regulation. The hearing officer may summarize for the defendant or defendant’s representative security sensitive information deemed relevant to the outcome of the defendant’s disciplinary proceeding as long as that summary does not reveal the specific content of the information under review. If the hearing officer is presented with security sensitive information obtained from a confidential informant witness during the defendant’s disciplinary proceeding, the hearing officer may not reveal any information that may disclose the identity of the confidential informant witness. When issuing a written decision that includes security sensitive information, the hearing officer shall summarize for the record the security sensitive information considered in rendering the decision as to the inmate rule violation charged and ensure that the summary does not reveal the specific details of the security sensitive information. Post Hearing Procedures. The managing official, or a designee, may review security sensitive information when conducting a review of the hearing officer’s decision as to the inmate rule violation charged. Staff shall preserve the security sensitive information, by ensuring that the security sensitive information is not included in the defendant’s case record file. Security sensitive information may not be released to another State agency without a court order or authorization from the Office of the Attorney General, Secretary, or a designee. Security Monitoring Video Record. If the reported event that is the subject of the inmate rule violation charged was recorded by the facility’s security monitoring system: The defendant or defendant’s representative is required to request at the time of service that the video record be preserved and made available for the hearing officer to review as part of the defendant’s case presentation and the request made at service is required to be renewed during the preliminary phase of the defendant’s disciplinary proceeding; or The facility representative, if designated, or facility staff may request during the preliminary phase of the defendant’s disciplinary proceeding that the hearing officer view the video record as part of the facility’s case presentation. If the video has been preserved and is available for inspection, the hearing officer shall conduct a review, without examination by any inmate, of the requested video recording. Before concluding the preliminary phase of the defendant’s disciplinary proceeding, the hearing officer shall request a plea from the defendant as to each inmate rule violation charged. The Plea. When entering a plea for each inmate rule violation charged, the defendant may enter only one of the following for each inmate rule violation charged: Guilty; Not Guilty; Not Competent; or No plea. Guilty Plea. If the defendant enters a guilty plea to the inmate rule violation charged, the hearing officer, before accepting the guilty plea, shall determine the defendant understands that the guilty plea is: A waiver by the defendant of the inmate disciplinary process and appeal rights; An admission by the defendant that the defendant committed the inmate rule violation charged; and An affirmation that the defendant’s guilty plea is voluntary. If the hearing officer accepts the plea of guilty, the hearing officer shall proceed to the sanction phase of the defendant’s disciplinary proceeding. Once the hearing officer accepts the guilty plea, the defendant is considered to: Waive a claim that there was a delay, an error, or a denial of a time or procedural requirement applicable to the inmate disciplinary process; Admit to committing the inmate rule violation charged; Waive a claim that there was a due process or statutory requirement violation applicable to the inmate disciplinary process; Waive a claim of an evidentiary error; and Waive a claim that the conviction is not supported by substantial evidence. The hearing officer upon accepting the defendant’s guilty plea to an inmate rule violation charged shall determine the sanction, period of the sanction, and effective date of the sanction to impose. If the hearing officer does not accept the guilty plea, the hearing officer shall proceed with the case presentation phase of the defendant’s disciplinary proceeding. Not Guilty Plea. If the defendant enters a not guilty plea for an inmate rule violation charged, the hearing officer shall: Conclude the defendant denies committing the inmate rule violation charged; Enter the not guilty plea in the written and audio records of the defendant’s disciplinary proceeding; and Proceed with the case presentation phase of the defendant’s disciplinary proceeding. Not Competent. If the defendant enters a plea of Not Competent, the hearing officer or facility representative, if designated, or facility staff shall postpone the case, if necessary, and contact the facility’s mental health staff and request that staff determine whether the defendant is competent to participate in the disciplinary proceeding and whether the defendant was competent to understand and control the alleged behavior at the time of the offense. No Plea. If the defendant does not enter a plea to an inmate rule violation charged, the hearing officer shall enter a Not Guilty plea on behalf of the defendant and proceed in accordance with §B(7) of this regulation. Plea Agreement. The hearing officer or facility representative, if designated, or facility staff and the defendant, or defendant’s representative may enter into a plea agreement to resolve the inmate rule violation charged. The use of a plea agreement is discretionary and voluntary, and the plea agreement is not required to be offered or accepted by the hearing officer, staff, or defendant. The use of a plea agreement permits the facility representative, if designated, facility staff, shift supervisor or shift commander, hearing officer, or the defendant or defendant’s representative to propose a plea agreement to resolve the inmate rule violation charged that shall include: A guilty plea or acceptance of an informal resolution by the defendant to one or more of the inmate rule violations charged; and The sanction, period of the sanction, and effective date of the sanction applicable to the inmate rule violation found guilty or disposed of informally. The facility representative, if designated, facility staff, shift supervisor or shift commander, or hearing officer is not obligated to offer a plea agreement to or consider a proposed plea agreement by the defendant or defendant’s representative. The hearing officer is not obligated to accept all or part of the proposed plea agreement including the defendant’s guilty plea, sanction, or period of sanction to be imposed for the inmate rule violation charged. The hearing officer is not obligated to accept the sanction recommended; and The hearing officer may accept the guilty plea, but increase the period of the sanction recommended and add additional sanctions. A plea agreement may be offered at any time before or during the preliminary hearing or before or during the case presentation portion of the disciplinary proceeding. The defendant or the defendant’s representative or the facility representative, if designated, or facility staff may present evidence and argument as part of the presenting party’s case presentation during the evidentiary phase of the defendant’s disciplinary proceeding. The defendant’s refusal or failure to appear before the hearing officer or the defendant’s removal from the defendant’s disciplinary proceeding shall be considered a waiver of the defendant’s opportunity to make a case presentation during the evidentiary phase of the defendant’s disciplinary proceeding. The defendant or the defendant’s representative or the facility representative and not the hearing officer, are responsible for presenting evidence requested by the defendant or the defendant’s representative or the facility representative or call approved witnesses as part of the presenting party’s case presentation during the evidentiary phase of the defendant’s disciplinary proceeding. If the defendant or the defendant’s representative or the facility representative, if designated, or facility staff do not present the requested evidence or call an approved witness during the presenting party’s case presentation prior to the hearing officer closing the evidentiary record of the defendant’s disciplinary proceeding, the opportunity to present evidence or call the witness is considered to be waived. The facility representative may make an evidentiary case presentation on behalf of the facility as part of a defendant’s disciplinary proceeding for an inmate rule violation charged for consideration by the hearing officer. If a facility representative was not designated, the hearing officer shall consider the report found in the defendant’s Notice of Inmate Rule Violation form, an attachment, or other evidence that may have been submitted by staff as to the inmate rule violation charged as the facility’s evidentiary case presentation. The defendant’s representative or, in the absence of a representative, the defendant, may elect to make an evidentiary case presentation in response to the inmate rule violation charged for consideration by the hearing officer. Testimony. Testimony of a witness permitted by the hearing officer shall be under an oath administered by the hearing officer. Before a permitted witness testifies, the hearing officer shall use the following oath to swear in the witness at the defendant’s disciplinary proceeding: “Do you solemnly swear or affirm under the penalties of perjury that the testimony you are about to give at this disciplinary proceeding shall be the truth, the whole truth, and nothing but the truth?” The witness is required to provide an affirmative response to the oath before the witness begins to testify. The hearing officer may limit the scope of testimony presented by or questioning of a requested witness: If it is determined that the testimony may pose a risk to the security of the facility, Department, or community or safety of an inmate, staff, or an individual; or If the testimony by or questioning of the requested witness is: Irrelevant to the merits of the defendant’s disciplinary proceeding; or Cumulative to a factual matter or evidence already in the record of the defendant’s disciplinary proceeding. A hearing officer may elect to call a witness or view evidence not requested by either hearing participant in order to clarify: Evidence presented; A fact in evidence; or A policy, procedure, or practice. A witness may not be compelled by the hearing officer to make an appearance, testify, or answer a question asked. If the witness refuses to appear, testify, or answer a question asked, the hearing officer may not dismiss the rule violation charged due to the failure of the witness to appear, testify, or answer a question asked. If the witness who has refused or failed to testify is a staff member, the hearing officer may, but is not required to, draw a negative inference from the refusal to testify. The facility representative, the defendant and the hearing officer may question a witness giving testimony except that if the defendant has a representative, only the representative, and not the defendant, may question a witness giving testimony. Inmate Medical Information Presentation. A defendant’s request for the defendant’s own medical records as evidence shall be concluded to be the defendant’s authorization for staff to obtain and disseminate the medical record requested by the defendant and to include that medical record in the case record. The failure of the defendant to list the requested defendant medical record as an evidence request at service of the Notice of Inmate Rule Violation form and Notice of Disciplinary Hearing form shall be concluded to be a waiver of the opportunity to request the medical record. A defendant may not review another inmate’s medical record. Upon the making of a proffer by the defendant that another inmate’s medical record would contain relevant and non-cumulative evidence, the hearing officer may view the evidence in camera without releasing the information to the defendant. Upon approval of the managing official, a staff member shall have access to an inmate’s medical record if the record contains evidence that is relevant to the case, and disclosure of the medical record to the staff member is necessary for an investigation or a disciplinary proceeding. The hearing officer may: By email or conference call, request facility medical unit staff to provide inmate medical information deemed relevant and necessary by the hearing officer for the purposes of the defendant’s disciplinary proceeding; and Review an inmate medical record if the hearing officer determines that review of a medical record is necessary for the disposition of the inmate rule violation charged regardless of whether the inmate who is the subject of the medical record has signed a written release of the inmate’s medical information. The hearing officer may: Prior to rendering a decision as to the inmate rule violation charged, consider if the defendant has a disciplinary conviction history for each inmate rule violation charged; and Consider the disciplinary conviction history in determining whether the defendant committed the inmate rule violation charged; but May not render a decision as to the defendant’s inmate rule violation charged based solely on the defendant’s disciplinary conviction history or the lack thereof. Prior to closing the record, the hearing officer may consider any information available to the hearing officer in an official database maintained or used by the Department such as, but may not be limited to: The Offender Based State Correctional Information System (OBSCIS); Offender Case Management System (OCMS); Criminal Justice Information System (CJIS); Any telecommunication provider to the Department; The SafetyNet including the Department’s policies and procedures; Any inmate’s electronic case file or hard copy base file; or Department memoranda, regulations, directives, notices, or bulletins. The hearing officer is permitted to take official or administrative notice of facts without the benefit of adversarial presentation of evidence. The hearing officer shall advise the parties of the findings of fact of which the hearing officer has taken official or administrative notice. The hearing participants shall be given an opportunity to rebut, through argument, any relevant facts that the hearing officer would otherwise presume to exist under the doctrine of official or administrative notice. The defendant’s representative or, in the absence of a representative, the defendant and the facility representative may raise objections. When considering an objection, the hearing officer may: Allow the opposing party the opportunity to comment on the merits of the objection raised; and Consider the merits of the objection. The hearing officer shall inform all parties of the hearing officer’s decision to sustain or overrule the objection raised. Facility Case Presentation. The facility bears the burden to prove that it is more likely than not that the defendant committed the inmate rule violation charged. The facility’s case presentation as to the inmate rule violation charged may include, but may not be limited to: Argument on the merits of evidence that may be or was presented at the defendant’s disciplinary proceeding for the inmate rule violation charged; Presentation of evidence; Testimony by the facility representative; or Calling or questioning a witness. If designated, the facility representative shall: Make the case presentation for the facility; and Include in the facility’s case presentation: The event report found in the Notice of Inmate Rule Violation form; and If applicable, an attachment or other evidence submitted by staff regarding the inmate rule violation charged. In the absence of the facility representative, the hearing officer shall accept as the facility’s case presentation: The report found in the defendant’s Notice of Inmate Rule Violation form; and If applicable, an attachment or other evidence submitted by staff regarding the inmate rule violation charged. The facility, and not the hearing officer, has the burden of presenting evidence or calling a permitted witness as part of the facility’s case presentation prior to the hearing officer closing the evidentiary record. The failure of the facility to present requested evidence or call a permitted witness prior to the hearing officer closing the evidentiary record shall be concluded to be a waiver of the opportunity to present the requested evidence or call a witness. The failure of the facility representative to question a witness at the time the witness is called or after giving testimony, prior to the witness being excused, shall be concluded to be a waiver of the opportunity to question that witness. Defendant Case Presentation. The defendant may make an evidentiary case presentation in accordance with this regulation. The defendant is not obligated to make an evidentiary case presentation; and The failure of the defendant to make an evidentiary case presentation may not be considered as an adverse inference toward the defendant or concluded to be an admission of guilt. If the defendant has designated a representative, only the representative may question witnesses and make arguments. The defendant’s evidentiary case presentation may include: Argument on the evidentiary merits of evidence that was presented by the facility or on the inmate rule violation charged; Presentation of evidence; Testimony, if volunteered, by the defendant; and Presenting witness testimony. The defendant is not obligated to testify as part of the defendant’s evidentiary case presentation. If the defendant testifies as part of the defendant’s evidentiary case presentation and is questioned by the hearing officer or the facility representative, the defendant is obligated to and shall respond to the question asked. The hearing officer may draw an adverse inference to the defendant’s evidentiary case presentation if the defendant, after giving testimony: Refuses or fails to answer a question asked; or Evades answering a question asked. The defendant, and not the hearing officer, has the burden of presenting requested evidence or calling a requested and permitted witness as part of the defendant’s case presentation prior to the hearing officer closing the evidentiary record. The failure of the defendant to present requested evidence or call a requested witness during the defendant’s case presentation prior to the hearing officer closing the evidentiary record shall be concluded to be a waiver of the opportunity to present the requested evidence or call a requested witness. The failure of the defendant to question a witness at the time the witness is called or after giving testimony prior to the witness being excused shall be concluded to be a waiver of the defendant’s opportunity to question the witness. Non-Staff Witness Request. The appearance of an individual as the requested witness, who is not identified as staff, is voluntary and that individual may not be compelled to: Appear; Give testimony; or Answer a question asked. A requested non-staff witness may not be permitted if the individual requires a staff escort or transportation by vehicle to the location of the defendant’s disciplinary proceeding. A requested non-staff witness may be permitted to testify, at the discretion of the hearing officer, by telephone conference call. Staff Witness Request. When approved by the hearing officer, staff is required to appear, testify, and respond directly to questions asked by the defendant or defendant’s representative, the facility representative, or the hearing officer. The hearing officer may direct staff not to answer a question and may direct a hearing participant to ask a different question if the hearing officer determines the question asked is: Irrelevant; Cumulative or repetitive; or Argumentative or abusive. If the staff witness requests the opportunity to review a report or other evidence prior to or after being asked a question, the hearing officer shall permit staff the opportunity to review the Notice of Inmate Rule Violation form or Notice of Inmate Disciplinary Hearing form, a report, an attachment, or other evidence prior to answering a question. If staff refuse or fail to make an appearance, testify, or answer a question asked, the hearing officer may: Conclude that the witness willfully elected not to appear, testify, or answer the question asked; and Draw an adverse inference to the facility’s case presentation as to the inmate rule violation charged. Security Sensitive Testimony. If testimony of a requested witness is determined to be security sensitive, the hearing officer, in order to preserve the security and safety of the witness: May take testimony from the witness in-person or by telephone conference call without the defendant, defendant’s representative, or facility representative present; May, if safety and security permit, provide the defendant, the defendant’s representative, or the facility representative with a general summary of the security sensitive testimony taken from the witness, but may not provide factually detailed content of the testimony deemed security sensitive; and May, if safety and security require, only advise the defendant, the defendant’s representative, or the facility representative that, for the purposes of the record of the defendant’s disciplinary proceeding, the testimony is security sensitive and may not be revealed. Telephone Conference Call — Witness Testimony. The hearing officer may elect, for convenience of the witness or hearing participants, or to ensure that the hearing is held in a timely manner, to use a telephone conference call to take testimony from a requested witness. The hearing officer shall, prior to the giving of testimony, advise the individual testifying that the testimony is audio recorded. Rebuttal Presentation and Closing Argument. The hearing officer, at the conclusion of the defendant’s case presentation, shall provide the facility representative the opportunity to rebut the evidentiary case presentation of the defendant by presenting additional evidence and calling a witness. The hearing officer may provide the defendant and the facility representative the opportunity to make a closing argument. If the defendant waived the defendant’s disciplinary proceeding, the hearing officer shall conclude that the defendant waived the opportunity to make an evidentiary case presentation. Prior to closing the evidentiary record, the hearing officer shall inquire of both the defendant or defendant’s representative and the facility representative whether the case presentation of both parties has concluded. At the conclusion of the case presentation by both the defendant or defendant’s representative and the facility representative, the hearing officer shall advise the hearing participants that the evidentiary record of the defendant’s disciplinary proceeding is closed. If the hearing officer determines there is no other matter to be considered, that has not already been presented or addressed, the hearing officer may close the evidentiary record and proceed to the fact finding and decision phase of the defendant’s disciplinary proceeding without the consent of the parties. After closing the case presentation portion of the defendant’s disciplinary proceeding, the hearing officer shall weigh and consider the evidence presented during the defendant’s disciplinary proceeding and: Determine from the evidence presented, which evidence is credible and reliable; Determine from the credible and reliable evidence the findings of fact as to the inmate rule violation charged; and Render a decision as to whether the defendant did or did not commit the inmate rule violation charged based on the findings of fact. When rendering the decision as to the inmate rule violation charged, the hearing officer shall decide if the evidence determined to be credible and reliable: Proves more likely than not that the defendant did commit the inmate rule violation charged, in which case the hearing officer shall enter a guilty decision for the inmate rule violation charged; or Does not prove more likely than not that the defendant committed the inmate rule violation charged, in which case the hearing officer shall enter a not guilty decision for the inmate rule violation charged. When entering the decision, the hearing officer shall: Enter the applicable decision for each inmate rule violation charged; and Inform the defendant or defendant’s representative and the facility representative of the decision for each inmate rule violation charged. When the hearing officer finds that a report submitted as evidence during the disciplinary proceeding is factually credible and reliable, the report may be the sole basis for the hearing officer to render the disposition of an inmate rule violation charged. If the hearing officer renders a decision that the defendant is guilty of the inmate rule violation charged, the hearing officer shall permit the defendant or defendant’s representative and the facility representative the opportunity to present arguments on the possible sanction or sanctions for the inmate rule violation for which the defendant was found guilty (If the defendant is represented, the representative, and not the defendant, shall present the argument for or against sanctions). The hearing officer shall inform the defendant or defendant’s representative and the facility representative of the: Sanction imposed; and Period and effective date of the sanction imposed. A sanction imposed becomes effective on the date determined by the hearing officer. A sanction may include: Disciplinary segregation housing; Cell or bunk restriction; Revocation of earned good conduct or special project credits, or both, that may: Be applied to a sentenced inmate; and Except as provided in Regulation .25 of this chapter, be applied to a non-sentenced defendant later sentenced regardless of when the conduct underlying the inmate rule violation charged occurred or when the sanction was imposed. Suspension of an inmate privilege established by the Department or facility; Restitution; Reprimand; or Sanitation assignment. The hearing officer when imposing a sanction or the period of the sanction may consider either aggravating or mitigating factors associated with the inmate rule violation resulting in a guilty finding or informal disposition to either enhance or reduce the severity of the sanction and or period of the sanction. The hearing officer prior to imposing a sanction and period of the sanction shall weigh and consider the defendant’s inmate rule violation history as documented by the defendant’s case record covering the current term of confinement. A sanction being served by a defendant shall be suspended and subsequently resumed at the time when the defendant: Was temporarily out of custody due to an escape, erroneous release, or medical or mental health admission and is later returned to the custody of a Department correctional facility; or Is under the custody and supervision of another jurisdiction or agency due to security reasons, on a detainer, or writ, and is later returned to the custody of the Department. When imposing the sanction of revocation of credits and disciplinary segregation, the hearing officer shall determine the appropriate sanction by using the defendant’s adjustment history. If a defendant is found guilty of the inmate rule violation charged, the hearing officer shall: Review the Adjustment History Sentencing Matrix, established under Regulation .27 of this chapter; Identify the category of the inmate rule violation of which the defendant was found guilty; Determine by a database maintained by the Department or the defendant’s case record the defendant’s adjustment history; Plot the credits that may be revoked or the days of segregation that may be imposed based on the intersection of the category of the inmate rule violation of which the defendant was found guilty and the defendant’s adjustment history; and Determine if the sanction for revoking credits and the number of days of disciplinary segregation is recommended or mandatory. Plotted Sanction Cell. The plotted sanction may be stated as either a: Specific number of credits or days; or Range with the minimum to maximum number of credits or days that may be imposed. Except for provisions under §E of this regulation, only sanctions stated in the Adjust History Sentencing Matrix for revoking credits or assigning segregation are to be imposed. Adjustment History. The Adjustment History Sentencing Matrices categorize an inmate’s adjustment history and identify the approved range of imposable discipline based on previous inmate rule violations as follows: If the current inmate rule violation is the first guilty finding on record in any category of inmate rule violation under any incarceration then the imposed discipline shall be for a “First Offense”; If the current inmate rule violation is the second guilty finding on record in the instant offense category of inmate rule violation, and occurs within 9 months or less from the guilty finding for a “First Offense” in the same instant category of inmate rule violation, then the imposed discipline shall be for a “Second Offense”; If the current inmate rule violation is the third or greater guilty finding on record in the instant category of inmate rule violation, and occurs less than 2 years from the guilty finding for a “Second Offense” or subsequent offense in the same instant category of inmate rule violation, then the imposed discipline shall be for a “Third Offense+”; and Any guilty finding occurring 2 or more years after a guilty finding in the same instant category of inmate rule violation may not be considered when imposing discipline or sanctions. Overriding an Adjustment History Matrices Sanction. If the hearing officer disagrees with the sanction plotted using the Adjustment History Sentencing Matrix, the hearing officer may override the adjustment history level of the defendant to another level (First, Second or Third Offense). An override under this regulation may be for the purpose of reducing the severity of the sanction determined by the Adjustment History Sentencing Matrices due to a mitigating factor, whereby the hearing officer may: Waive the adjustment history level as determined by the Adjustment History Sentencing Matrix; and Select an alternative adjustment history level from the Adjustment History Sentencing Matrix. An override to reduce the severity of a sanction may be based on one or more of the following mitigating factors: No prior guilty finding for the current inmate rule violation; The period of time since the last conviction on record; The lesser severity of the current guilty finding; The defendant’s mental health status at the time the inmate rule violation occurred; The need for progressive discipline; or The defendant’s acceptance of responsibility for the current inmate rule violation for which the defendant was found guilty. The hearing officer may not override an Adjustment History Sentencing Matrices sanction stated in a sanction cell by suspending the sanction and imposing a period of probation. If employing an override under this regulation, the hearing officer shall identify in the written and audio record of the defendant’s disciplinary proceeding the mitigating factor used to reduce the sanction. A sanction once imposed may not be affected by a later modification of the defendant’s disciplinary adjustment history record. Earned credits may only be revoked as a sanction imposed for an inmate rule violation of which the defendant was found guilty. If sanctioning authorized under this regulation permits revoking diminution credits and the inmate rule violation occurred while the defendant was confined in a Department correctional facility in pre-sentence status, the hearing officer may: Revoke diminution credits awarded for good conduct during the month that the inmate rule violation occurred; Revoke diminution credits awarded for good conduct in addition to the credits awarded during the month that the inmate rule violation occurred, if the hearing officer determines that an aggravating factor warrants the revocation of additional credits; and Not revoke diminution credits earned for participation in special projects or work assignments. The hearing officer, in accordance with §B of this regulation, shall revoke earned credits as a sanction in accordance with the Adjustment History Sentencing Matrix, as established under Regulation .27 of this chapter for all Category IA, IB, and II inmate rule violations. The hearing officer, in accordance with §B of this regulation, may Revoke earned credits as a sanction in accordance with the Adjustment History Sentencing Matrix, established under Regulation .27 of this chapter for Category III, IV, or V violations; Impose an alternative sanction established under Regulation .28 of this chapter; or Impose as a sanction a combination of revoking credits and alternative sanctions. If a defendant is found guilty of multiple inmate rule violation charges involving more than one category of inmate rule violations that occurred during a single reported event, the hearing officer shall, if the inmate rule violations charged result in guilty findings: Include a Category II Inmate Rule Violation, revoke all available earned credits; or Do not include a Category II Inmate Rule Violation, only revoke the number of earned credits based on the one inmate rule violation resulting in a guilty finding that is from the most severe category of the inmate rule violations. Except for provisions under §B of this regulation, if a defendant’s good conduct credit balance is insufficient to cover the number of earned credits revoked imposed as the sanction, the deduction for the negative balance of earned credits due shall be applied by staff, in whole or in part, against the balance of the defendant’s special project credits on record. Revocation of earned credits may be imposed independently of or in conjunction with: Disciplinary segregation; or Alternative disciplinary sanctions. Disciplinary Segregation Sanction. The hearing officer shall indicate the effective date for the disciplinary segregation sanction imposed. If the defendant is on administrative segregation pending the outcome of the defendant’s disciplinary proceeding or was on administrative segregation pending investigation of the event that is the basis of the inmate rule violation charged for which the defendant was found guilty, the defendant shall be credited for the period served on administrative segregation from the date of placement only toward: Cell restriction; or Disciplinary segregation if imposed as a sanction. If the defendant was not on segregation prior to the defendant’s disciplinary proceeding, the effective date for the disciplinary segregation sanction imposed shall be the same date of the defendant’s disciplinary proceeding and begin immediately. Disciplinary segregation sanctions may not be imposed consecutively. Disciplinary segregation may be imposed independently of or in conjunction with: Revocation of earned credits; or Alternative disciplinary sanctions. The discipline of inmates housed in a Department correctional facility pursuant to an agreement with an agency of the federal government shall be governed by this Chapter, consistent with the Federal Performance-Based Detention Standards issued by the United States Department of Justice. Category of Inmate RuleViolation Matrix for Imposition of Segregation Sentence First Offense Second Offense Third Offense + IA 0 — 60 0 — 90 0 — 180 IB 0 — 30 0 — 60 0 — 90 II 0 0 0 III 0 — 15 0 — 30 0 — 60 IV 0 0 0 V 0 0 0 Category ofInmate RuleViolation Matrix for Imposition of Credit Revocation for Sentenced Inmates First Offense Second Offense Third Offense + IA 60 — 90 90 — 180 180 — 365 IB 30 — 60 60 — 90 90 — 180 II All All All III 0 — 15 15 — 30 30 — 60 IV 0 — 5 5 — 15 15 — 30 V 0 0 0 Category ofInmate RuleViolation Matrix for Imposition of Segregation Sentence for Inmates Less Than 18 Years of Age First Offense Second Offense Third Offense + IA 0 — 20 0 — 30 0 — 40 IB 0 — 10 0 — 15 0 — 20 II 0 0 0 III 0 — 5 0 — 7 0 — 10 IV 0 0 0 V 0 0 0 Privilege Suspension. Suspension of a defendant’s Department or facility inmate privileges may be imposed as a sanction for an inmate rule violation of which the defendant was found guilty or as part of an offer of informal disposition. Suspension of Department or facility inmate privileges is based on the judgment of the hearing officer or staff offering the informal disposition. The hearing officer or staff may suspend a defendant’s Department or facility inmate privileges as a sanction for the period specified under this regulation. Staff may: Only impose a sanction as part of an informal disposition agreed to by the defendant; and Not impose a sanction while the defendant is pending a disciplinary proceeding. A defendant may be placed on administrative segregation pending a disciplinary proceeding for safety or security reasons. Informal Disposition or Alternative Disciplinary Sanctions. An informal disposition sanction or alternative disciplinary sanction is separate and distinct from the revoking of earned credits and disciplinary segregation as a sanction. The hearing officer or staff when offering a defendant an informal disposition shall include a sanction from the sanctions listed under §C of this regulation. The hearing officer may impose an alternative disciplinary sanction listed under §D of this regulation for the defendant’s inmate rule violation resulting in a guilty finding. An alternative disciplinary sanction may be imposed independently of or in conjunction with: Another alternative disciplinary sanction; Revoking earned credits; or Disciplinary segregation. Informal Disposition Sanctions. The following may be imposed as a sanction under an informal disposition: Reprimand; Sanitation assignment for a specific period up to but not to exceed 15 calendar days; Restitution; Suspension of any of the following privileges: Radio, compact disc or tape player, digital music player, video game player, television, telephone, or commissary, privileges excluding personal hygiene and legal correspondence items, for a specified period up to but not to exceed 30 calendar days; Catalog privileges for a specified period up to but not to exceed 180 calendar days; Visitation privileges, except legal and clergy, for a specified period up to but not to exceed 30 calendar days; A specified Department or facility inmate privilege not included in this regulation for a specified period up to but not to exceed 30 calendar days; or Cell restriction for a specified period up to but not to exceed 15 calendar days. The following may be imposed as a sanction under an alternative disciplinary sanction: Reprimand; Sanitation assignment for a specified period up to but not to exceed 30 calendar days; Restitution; Suspension of any of the following privileges: Radio, compact disc or tape player, television, telephone, or commissary, excluding personal hygiene and legal correspondence items, privileges for a specified period up to but not to exceed 60 calendar days; Catalog privileges for a specified period up to but not to exceed 365 calendar days; Visitation privilege, except legal and clergy, for a specified period up to but not to exceed 60 calendar days; or A Department or facility privilege not included in this regulation for a specified period up to 60 calendar days; Cell restriction for a specified period up to but not to exceed 30 calendar days; or Restriction of visitation privilege, except for legal and clergy visitation, to immediate family members for a specified period of up to 180 calendar days. Cell restriction under this regulation: Shall include a requirement that the defendant is restricted to a designated location and prohibited from participation in all Department or facility inmate privileges and activities to include recreation and commissary; but May not prohibit the defendant from participation in: Work, program, or school assignments; Meals as scheduled by the facility; Shower periods as scheduled and permitted by the facility staff for an inmate designated cell restriction status; Visitation periods as scheduled and permitted by the facility’s rules; Facility passes as scheduled and permitted by facility staff; A religious service as scheduled and permitted by the facility’s rules; Case management, medical, or psychological appointments as scheduled and permitted by facility staff; and Commissary purchases of personal hygiene and legal correspondence items permitted by the facility’s rules. Cell restriction and segregation may not be served or imposed consecutively. Hearing Officer’s Decision. The hearing officer, at the conclusion of a defendant’s disciplinary proceeding shall prepare a written decision documenting the decision rendered. The hearing officer’s written decision regarding the defendant’s disciplinary proceeding shall include: Preliminary matters raised by hearing participants during the preliminary hearing; A summary of the evidence and testimony presented during the case presentation by the defendant, if applicable the defendant’s representative, if applicable facility representative, or facility staff; A summary of the evidence found credible and reliable; The findings of fact made by the hearing officer; The disposition of each inmate rule violation charged; The sanction and period of the sanction imposed for each inmate rule violation resulting in a guilty finding; and If applicable, documentation for the informal resolution accepted by the defendant. Service of the Decision. Upon receipt of the hearing officer’s written decision, facility staff shall serve the defendant with a copy of the hearing officer’s decision within 3 business days following the date of the hearing officer’s decision. The facility representative, if designated, or designated facility staff shall follow the process established by the managing official, or a designee, for the defendant’s housing facility for distribution of the hearing officer’s decision that includes: Advising appropriate staff of the hearing officer’s decision and sanctions, if applicable; and Returning documents, records, and physical evidence regarding the defendant’s concluded disciplinary proceeding to the designated file or storage location. Inmate Case Record. Staff shall be responsible for maintaining and documenting a case record of the defendant’s disciplinary history. The defendant’s case record shall include the following information: A guilty decision; A not guilty decision; A Not Competent decision; An informal resolution; A dismissal of the inmate rule violation charged; The facility’s copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form; The written record of the disciplinary proceeding; and An attachment or other evidence that was considered at the disciplinary proceeding, except if the items are determined to be security sensitive or confidential as provided in this chapter. Except for security sensitive information, and subject to Correctional Services Article, §3-602, Annotated Code of Maryland, a defendant’s case record may be reviewed by: Facility staff or Department staff; The Department Intelligence and Investigative Division; A law enforcement agency; An attorney or an individual authorized in writing by the defendant; Staff of the Parole Commission or the Division of Parole and Probation; An individual or agency authorized by the Secretary, or a designee, or statute or as otherwise provided by law; Staff of the Office of the Attorney General; Staff of the Inmate Grievance Office; Staff of the Office of Administrative Hearings; and Staff of a State’s Attorney’s Office. Security sensitive information may only be released with authorization from the Secretary, or a designee, to: Department staff on a need to know basis; The Department’s Intelligence and Investigative Division; A law enforcement agency; An individual or agency authorized by the Secretary, or a designee, or as otherwise provided by law; Staff of a State’s Attorney’s Office; and Staff of the Office of the Attorney General. Staff shall ensure that the defendant’s case record is maintained under the requirements of the Correctional Services Article for the retention of inmate case record information. Audio Record. The audio recording of the defendant’s disciplinary proceeding is a record of the Department that is for the: Internal operations and administrative functions of the Department; and Administration and management of the Department’s business. An audio record may not be considered a right, interest, benefit, or an entitlement for the defendant. Staff shall ensure that the audio record of a defendant’s disciplinary proceeding is maintained under the requirements of the Correctional Services Article for the retention of inmate case record information. A copy of an audio record may be requested and provided as required under COMAR 12.11.02 Public Information Requests, but will only be released if permitted under Correctional Services Article, §3-602, Annotated Code of Maryland. An audio recording is not considered to be part of the administrative record of a disciplinary proceeding that is forwarded to the Inmate Grievance Office or the Office of Administrative Hearings in an inmate grievance. A fee in the amount of $5 for the cost of copying an audio record shall be charged to the interested party requesting a copy of an audio recording of a disciplinary proceeding. Appeal by the Defendant. A defendant may only appeal the: Sufficiency of the evidence presented as part of the defendant’s disciplinary proceeding; Interpretation of the law, rules, policy, procedures, or regulations applicable to the defendant’s disciplinary proceeding; or Sanction imposed as a result of the defendant’s disciplinary proceeding. A defendant shall file an appeal in writing with the managing official of the facility where the defendant is housed within 15 calendar days of the date the defendant received the hearing officer’s decision. If the defendant fails to file a written appeal with the managing official or the managing official does not receive the defendant’s appeal within the 15 calendar days of the date of the hearing officer’s decision, the defendant is: Considered to have waived the opportunity to appeal under this regulation; and Not considered to have exhausted administrative remedies available to the defendant. If the defendant is transferred to another facility other than the facility where the defendant’s disciplinary proceeding occurred within the 15 calendar days, the defendant may file the appeal with the managing official of either facility. The managing official of the sending facility shall forward the appeal to the facility that receives the defendant. The defendant shall give notice of the transfer and appeal to the managing official of the receiving facility. Appeal by the Facility. If designated, a facility representative, or in the absence of a representative, facility staff may appeal: The hearing officer’s decision; and If applicable, sanctions imposed. An appeal shall be in writing and delivered to the managing official within 5 calendar days of the date of the hearing officer’s decision. Appeal to the Inmate Grievance Office. A defendant may appeal the managing official’s decision to the Inmate Grievance Office as provided under COMAR 12.07.01.05 and 12.07.01.08. Appeal — Guilty Plea. If a defendant entered a guilty plea to an inmate rule violation charged and the hearing officer accepted and entered the plea into the record of the defendant’s disciplinary proceeding, the defendant may file an appeal based on only the following claims: The process or procedures by which the defendant entered the guilty plea regarding the inmate rule violation charged was in error or the guilty plea was procedurally not permitted; and If imposed, the hearing officer’s sanction was in error or procedurally not permitted. A defendant filing an appeal of a guilty plea may not raise a claim that: The hearing officer’s decision was arbitrary or capricious, clearly erroneous, or not based on substantial evidence; The hearing officer relied on evidence that was insufficient or considered in error; There was a denial or violation of a due process, statutory, time, or procedure requirement applicable to this chapter; or There was a denial by staff or the hearing officer of a representative, a witness, or evidence requested. Appeal — Waiver of Appearance. If a defendant waived the defendant’s appearance before a hearing officer and in the defendant’s absence the hearing officer proceeded with the defendant’s disciplinary proceeding and found the defendant guilty of the inmate rule violation charged, the defendant may file an appeal that is limited to a claim that the: Process by which the hearing officer concluded that the defendant waived an appearance was in error; Hearing officer’s decision regarding the inmate rule violation charged for which the defendant was found guilty was arbitrary, capricious, or clearly erroneous; Hearing officer’s decision regarding the inmate rule violation charged for which the defendant was found guilty relied on evidence that was in error, insufficient, or procedurally not permitted; or Sanction imposed regarding the inmate rule violation charged for which the defendant was found guilty was in error or procedurally not permitted. A defendant who waived an appearance before the hearing officer may not raise a claim that there was a: Denial of a due process, statutory, time, or procedure requirement applicable to this chapter; or Denial of a representative, a witness, or evidence regarding the disciplinary proceeding. The time period for a defendant to file an appeal expires at the end of the 15th calendar day after the date the defendant was served with the hearing officer’s decision. Review by the Managing Official. The managing official, or a designee, shall conduct a review of the defendant’s disciplinary proceeding. The managing official may assign a designee to conduct the required review. The managing official, or designee, shall review a defendant’s disciplinary proceeding before the hearing officer even if the ultimate disposition is an informal resolution. The informal resolution offered by staff and accepted by the defendant are not required to be reviewed. A managing official’s, or a designee’s, review is a review on the record and not a de novo or new hearing. The managing official may not: Reconsider the evidence in the record of the disciplinary proceeding; Substitute the managing official’s, or a designee’s, judgment for that of the hearing officer’s or make de novo or new fact findings as to the inmate rule violation charged; and Render a de novo or new decision in lieu of the decision by the hearing officer. The managing official, or a designee, shall document the review in the written record of the disciplinary proceeding. The managing official, or a designee, shall complete the review of the hearing officer’s decision and sanction, if imposed, regarding the inmate rule violation charged within 30 calendar days of the date the defendant received the hearing officer’s decision, but after the 15 calendar day time period for the filing of an appeal by the defendant has elapsed. The managing official, or a designee, may conduct an immediate review of the hearing officer’s decision without waiting for the expiration of the defendant’s appeal period: When the disposition of one or more of the inmate rule violations is: A dismissal; A Not Guilty finding; A finding that the defendant is or was Not Competent; or An informal resolution accepted by the defendant; or The managing official, or a designee, reduces a sanction imposed by the hearing officer. The managing official, or a designee, may remand the hearing officer’s decision to the hearing officer for written clarification by the hearing officer of the decision or sanction regarding the: Disciplinary proceeding procedures; Evidence weighed and considered; Findings of fact; Decision as to the inmate rule violation charged; and Sanction, if imposed. The time and procedure requirements for the managing official’s review: Shall be suspended pending the managing official’s, or a designee’s, remand; and May not resume until the managing official, or a designee, receives the hearing officer’s written response. Authority and Action of the Managing Official. A managing official, or a designee, conducting the review of the hearing officer’s decision shall: Review the record of the disciplinary proceeding and determine from that record if a reasonable individual could have reached the decision rendered by the hearing officer based on the evidence presented at the disciplinary proceeding; Consider an alleged time or procedural violation under this chapter, when raised in an appeal by the defendant, facility representative or facility staff; and Determine if the sanctions imposed were in compliance with the requirements of this chapter. The managing official, or a designee, when conducting the review of the hearing officer’s decision regarding an inmate rule violation resulting in a guilty finding and, if imposed, the sanction, may, without explanation: Affirm the hearing officer’s decision and, if imposed the sanction; Vacate the guilty finding and the sanction imposed regardless of the category of the inmate rule violation charged or procedural requirement of this chapter, and enter an incident report in the defendant’s case record as the disposition for the inmate rule violation charged; Vacate the guilty finding and the sanction imposed and enter a Not Guilty disposition in the defendant’s case record for the inmate rule violation charged; Vacate the guilty finding and the sanction imposed and enter a Not Competent disposition in the defendant’s case record for the inmate rule violation charged; or Affirm the hearing officer’s decision, but elect to modify the sanction imposed for the inmate rule violation resulting in a guilty finding by: Reducing the sanction period imposed by the hearing officer regardless of whether the reduced sanction is in compliance with or below the minimum sanction or sanction period required by a regulation of this chapter; or Reducing an informal disposition with sanction to an incident report with no sanction. The managing official, or a designee, may not increase the sanctions imposed by the hearing officer. The managing official, or a designee, may appeal the hearing officer’s decision to the Secretary, or a designee, and request the Secretary, or a designee, to reverse the hearing officer’s decision and remand the inmate rule violation charged for a de novo or a new disciplinary proceeding when the managing official, or a designee, concludes the hearing officer’s decision was erroneous due to one or more of the following circumstances: An arbitrary or capricious decision; A clearly erroneous decision; An erroneous interpretation of a policy, time requirement, or procedure; The decision relied on evidence alleged or found to be fraudulent or a misrepresented; The decision was rendered without consideration of evidence that was either presented or not presented at the defendant’s disciplinary hearing; The sanction was not in compliance with minimum requirements of regulations in this chapter; or A disposition of Not Competent was entered and there is new evidence that the defendant is competent to participate in the disciplinary proceeding or was competent at the time of the offense. The managing official’s, or a designee’s, recommendation for reversal and new disciplinary proceeding shall include the reason for the appeal. The time period and procedure requirements for the managing official’s, or a designee’s, review under this regulation shall: Be suspended pending the managing official’s, or a designee’s, appeal to the Secretary, or a designee; and Resume on the date the Secretary’s, or a designee’s, written decision regarding the managing official’s, or a designee’s, appeal is received by the managing official, or a designee. Notification of the Managing Official’s Review. Staff shall serve the documentation of a completed managing official’s, or a designee’s, review on the defendant within 30 calendar days of the date the defendant was previously served the hearing officer’s decision. If the defendant does not receive the managing official’s, or a designee’s, review under the 30 calendar day time requirement the: Review process is considered to be complete; and Hearing officer’s decision and sanction, if imposed, is affirmed. Only the Secretary, or a designee, or a court of proper jurisdiction may disturb the decision concerning an inmate rule violation charged and: Reverse the decision of the hearing officer regarding the inmate rule violation charged: and Remand the case for a de novo or a new disciplinary proceeding under this regulation. The managing official, or a designee, when conducting a review of the hearing officer’s decision or a decision previously reviewed by a managing official, or a designee, may, without regard for a procedure or time requirement under this chapter: Appeal the hearing officer’s decision regarding the inmate rule violation charged to the Secretary, or a designee, regardless of the date of the decision or if previously reviewed by a managing official; and Request the Secretary, or a designee, to reverse the hearing officer’s decision and remand the inmate rule violation charged for a de novo or a new disciplinary proceeding under this regulation. The Secretary, or a designee, upon receipt and review of the managing official’s, or a designee’s, appeal may approve or disapprove the managing official’s, or a designee’s, recommendation to reverse the hearing officer’s decision and remand the case for a de novo or a new disciplinary proceeding under this regulation: If the Secretary, or a designee, disapproves the managing official’s, or a designee’s, recommendation, the: Secretary, or a designee, shall notify the managing official, or a designee, that the hearing officer’s decision is affirmed; and Managing official, or a designee, shall notify the defendant of the Secretary’s, or a designee’s, decision. If the Secretary, or designee, approves the managing official’s, or a designee’s, recommendation, the: Hearing officer’s decision is considered to be reversed; and Inmate rule violation charged is to be scheduled for a de novo or a new disciplinary proceeding. When the disciplinary proceeding is remanded for a de novo disciplinary proceeding, the managing official, or a designee, shall: Notify the defendant of the Secretary’s, or a designee’s, decision; Ensure that the defendant is scheduled for a remanded disciplinary proceeding; Notify staff that the disciplinary proceeding is heard de novo unless ordered otherwise by the Secretary, or a designee; and Ensure that the remanded disciplinary proceeding is not heard by the original hearing officer of record unless otherwise ordered by the Secretary, or a designee. Rehearing Procedure. Within 7 business days of the managing official’s, or a designee’s, notification of a Secretary’s order or order of a court that the inmate rule violation charged was remanded for a de novo or a new disciplinary proceeding under this regulation, staff shall: Provide the defendant with a copy of the Notice of Inmate Rule Violation form and Notice of Inmate Disciplinary Hearing form regarding the remanded inmate rule violation charged; Provide the defendant the opportunity to request representation, a witness, or evidence at service; and Schedule the defendant for a disciplinary proceeding. Except for the 7 business day time frame for service of the remand order on the defendant, the time and procedure requirements of this chapter shall govern the disciplinary proceeding and post disciplinary proceeding phases conducted as a remanded hearing in accordance with this regulation. The managing official, or a designee, may appeal the hearing officer’s decision of the remanded disciplinary proceeding in accordance with the procedures under this chapter. The defendant may appeal the hearing officer’s decision of the remanded disciplinary proceeding in accordance with the procedures under this chapter. The Secretary, or a designee, has the: Authority and discretion to modify, suspend, or terminate the inmate disciplinary process consistent with due process; and Final authority to interpret the time and procedure requirements of the inmate disciplinary process. The Secretary, or a designee, without regard for a time or procedure requirement established under this chapter, may review a disciplinary proceeding or hearing officer’s decision regarding the inmate rule violation charged. The Secretary, or a designee, without regard for a time or procedure requirement established under this chapter, may take an action regarding a disciplinary proceeding or hearing officer’s or staff’s decision regarding the inmate rule violation charged that includes, but is not limited to: Remanding the inmate rule violation charged for: A de novo or new inmate disciplinary proceeding; or Other action permitted under this chapter; Modifying or vacating a sanction imposed regarding the inmate rule violation found guilty or an informal disposition; Reversing a decision regarding the inmate rule violation charged found guilty, not guilty, dismissed, not competent, or due to an informal resolution; Reducing a decision regarding the inmate rule violation charged or an informal disposition to an incident report; or Vacating the decision regarding the inmate rule violation charged found guilty, not guilty, dismissed, not competent, or reduction to an informal resolution. The Department may, for the purposes of the inmate disciplinary process, use video conferencing or other electronic media or technology. Correctional Services Article, §§2-109(c), 3-205, 4-208, and 5-201, Annotated Code of Maryland Effective date: July 2, 2018 (45:13 Md. R. 668) In this chapter, the following terms have the meanings indicated. Terms Defined. “Business day” means a day other than a Saturday, Sunday, State Holiday, or day on which State administrative offices are closed. “Ceremonial meal” means a religious meal associated with the commemoration of a formal religious or sacred observance. “Chief Medical Officer (CMO)” means the highest ranking healthcare professional responsible for the administration of the Department of Public Safety and Correctional Services’ (Department’s) medical, mental, and dental healthcare services. “Commissary manager” means the individual responsible for a facility commissary or the Department contract monitor for a commissary vendor. “Enhanced meal” means a dinner meal with additional portions of food provided in addition to the regular meal to meet the minimum daily nutritional needs during a religious observance of fasting. “Halal diet” means food that is certified by a recognized Muslim Certification Agency. “Health Services Administrator (HSA)” means a medical professional responsible for planning, directing, and coordinating the healthcare operations within a healthcare facility. “High religious observance” means the: Jewish high holy days of Rosh Hashanah, Yom Kippur, and Passover; and Islamic high holy month of Ramadan. “Incarcerated individual” has the meaning stated in Correctional Services Article, §1-101, Annotated Code of Maryland. “Kosher diet” means food that is certified by a recognized Orthodox Jewish Certification Agency. “Passover” means a holiday that celebrates the deliverance of the ancient Hebrews from slavery. “Registered religious preference” is the faith group with which the incarcerated individual is affiliated within the Department’s Religious Services Program. “Religious diet” means a dietary option that: Meets or exceeds established nutritional standards based on the Dietary Reference Intake, Food and Nutrition Board, Institute of Medicine, Nutritional Academies, for ages 19—50 years old and above, with the exception of iron for pregnant females; Conforms to dietary restrictions of the incarcerated individual’s designated faith group; and Cannot be met by the Department’s standard menu. “Religious Diet Program (RDP)” means a food services operation within the Department that is administered by the Chief of Religious Services and the Director of Food Services. “Seasonal observance” means a worship or celebration recognized annually at a specific time of year, which, unlike a routine observance, has specific value to a particular religious group. Seder Plate. “Seder Plate” means a ceremonial plate for the Seder service that is separate from the special Passover meal and is provided during Passover Seder service. “Seder Plate” for the Jewish, Messianic House of Yahweh, Assemblies of Yahweh, and Hebrew Israelites faith groups consists of: Matzo; Roasted lamb bone; Bitter herb horseradish and romaine lettuce; Parsley and celery or boiled potato; Chopped, mixed apples and nuts with grape juice; and A cup of salt water. Exercise of Religious Belief. Within security and program limitations, the Commissioner of Correction, Commissioner of Pretrial and Detention Services, and the Director of Patuxent Institution shall ensure that each incarcerated individual has reasonable opportunity to exercise personal religious beliefs. The Commissioner of Correction, Commissioner of Pretrial and Detention Services, and the Director of Patuxent Institution shall ensure that each religion receives equal access to religious services. Incarcerated individual participation in religious programming is voluntary. The Commissioner of Correction, Commissioner of Pretrial and Detention Services, and the Director of Patuxent Institution shall ensure that religious services are conducted by chaplains or approved religious volunteers, or both, and are available to the general incarcerated individual population. Religious activities are subject to supervision by facility security staff. Ceremonial Meal. A holy day or seasonal observance may be held with a meal if the meal is part of the holy day or observance based on religious tradition or mandate. Each Department-recognized religious faith group may have one ceremonial meal in a calendar year. An incarcerated individual may attend only one ceremonial meal during the calendar year. A ceremonial meal shall be served in the food service facility, except when the managing official, or a designee, approves another location. Facility food services is the only source of food items for use with a ceremonial meal. The facility chaplain shall coordinate with Food Services to ensure: Appropriate ritual food items are available for the ceremonial meal; and At least 60 days are afforded for preparation for the ceremonial meal. Holy day or seasonal observances may be held for incarcerated individuals in special confinement housing if operational capabilities of the facility permit without jeopardizing facility safety and security. The Department shall make reasonable accommodations to provide incarcerated individuals in each correctional facility under the Department’s authority with dietary options that meet accepted religious dietary requirements. The Department’s RDP consists of the following two meal platforms: The Halal diet that shall be offered to an incarcerated individual who has designated the incarcerated individual’s religious faith as one of the following Islamic faith groups: Shi’ite; Sunni; Nation of Islam; Moorish Science Temple (all recognized groups); or Other recognized religions that have the same basic tenets that require the Halal diet; and The Kosher diet that shall be offered to an incarcerated individual who has designated the incarcerated individual’s religious faith as one of the following faith groups: Jewish; House of Yahweh; Assemblies of Yahweh; Messianic Jewish; Hebrew Israelites; or Other recognized religions that have the same basic tenets that require the Kosher diet. In October of each calendar year, the facility chaplain, or a designee, shall: Prepare an annual religious services plan for the next calendar year; Include in the religious services plan the dates for high religious observance, seasonal observances, fasting periods, and programs for each recognized faith group that requires a special ceremonial diet; and Distribute the annual religious services plan to the managing official, or a designee. The Director of Food Service, or a designee, shall: Ensure that the RDP dietary platforms are certified by an appropriate authority; Ensure that the RDP meets or exceeds minimum daily nutritional requirements established and approved by the Academy of Nutrition and Dietetics as they relate to food service in a correctional facility; Provide correctional dietary managers with a copy of the RDP menu, as well as announcements, updates, and changes to ensure that the RDP maintains compliance with both religious and nutritional dietary requirements; Ensure that correctional dietary managers and food service contractors are adhering to RDP requirements regarding the use of designated Kosher emblem tape; and Ensure that a correctional dietary manager does not alter the RDP menu except where seasonal availability of fresh produce or unexpected unavailability of canned or frozen food items warrants acceptable substitution. A correctional dietary manager may make temporary nutritionally equal substitutions if the substitutions are: Based on the availability of seasonal produce; and In accordance with the Department’s Dietary Program. An incarcerated individual: May abstain from regularly offered food items that the incarcerated individual believes to be prohibited by the incarcerated individual’s religion; and Abstaining from certain food items under §E(1) of this regulation may: Still achieve a balanced diet by eating food items that are not prohibited by religious beliefs that are being offered to the incarcerated individual population; Not be served pork, pork items, and foods prepared with pork renderings; and Choose to participate in the master cycle meat menu or the lacto-ovo vegetarian menu. An incarcerated individual who voluntarily withdraws or is involuntarily removed from the RDP in accordance with provisions under Regulations .05 and .06 of this chapter: May request a lacto-ovo vegetarian menu for nonreligious reasons; and May not be reconsidered for the RDP until existing RDP-related sanctions end and the incarcerated individual files a request in accordance with Regulation .04 of this chapter. The managing official may suspend the delivery of an incarcerated individual’s RDP meal for up to 48 hours during a: Declared emergency where halal or kosher meals are unavailable; or Lockdown of a housing area where the RDP participant is assigned. The facility shall provide an RDP bag lunch for an RDP incarcerated individual assigned to a work crew outside the facility. Prescribed Medical Diets. An incarcerated individual prescribed a medical diet may request to participate in the RDP by following the RDP request process described in Regulation .04 of this chapter using the Religious Diet Application Form. If an incarcerated individual discloses a food allergy or a currently prescribed medical diet on the Religious Diet Application Form, the facility chaplain shall submit the incarcerated individual’s RDP application to the facility’s HSA and facility’s designated dietary officer. The RDP application of an incarcerated individual with a food allergy or a prescribed medical diet shall be reviewed on a case-by-case basis by the Department’s CMO, or CMO’s designee, and a Department registered and licensed dietitian nutritionist. If the CMO, or CMO’s designee, and a Department registered and licensed dietitian nutritionist determine that the RDP is compatible with the prescribed medical diet with reasonable modification, the incarcerated individual may opt to receive an RDP diet that meets the nutritional and therapeutic requirements of the prescribed medical diet. Reasonable modification includes, but is not limited to the: Omission or substitution of foods to which the incarcerated individual is allergic; Increase of the caloric value of a meal during periods of religious fasting; or Adjustment of scheduled meal delivery times during periods of religious fasting. Reasonable modification does not include a dietary change with no medical or religious rationale as determined by the Chief of Religious Services, CMO, and a Department registered and licensed dietitian nutritionist. If the CMO, or CMO’s designee, and a Department registered and licensed dietitian nutritionist determine the requested RDP is incompatible with, and cannot be modified to meet the nutritional and therapeutic requirements of the incarcerated individual, the CMO or CMO’s designee shall: Explain to the incarcerated individual the nature of the incompatibility and the available options set forth in §I(6)(a) and (b); and Be responsive to any questions or concerns communicated by the incarcerated individual. After the incarcerated individual and the facility chaplain have been notified of the determination made by the CMO, or CMO’s designee, and a Department registered and licensed dietitian regarding the RDP application, the incarcerated individual may choose one of the following: Remain on the prescribed medical diet and withdraw their RDP request; or Refuse the prescribed medical diet and participate in the RDP without any modification. Refusal of a prescribed medical diet. An incarcerated individual who refuses a prescribed medical diet shall be counseled and required to sign an acknowledgment indicating the incarcerated individual’s informed consent and understanding of the potential adverse consequences of refusing the prescribed medical diet. Prior to requiring the incarcerated individual to sign the acknowledgment, the CMO or designee shall ensure that the incarcerated individual is competent to make an informed decision concerning the incarcerated individual’s refusal of the medical diet. An incarcerated individual currently prescribed a medical diet shall, before participating in a period of religious fasting: Review health and medical diet concerns with the facility’s medical staff; If applicable, sign an acknowledgment indicating the incarcerated individual’s informed consent and understanding of the potential adverse consequences of refusing the prescribed medical diet for the period of the religious fasting; and After the period of the religious fasting ends, return to the applicable medical diet, if the medical condition warranting the diet still exists. An incarcerated individual seeking to participate in the RDP shall submit a completed Religious Diet Application Form to the facility chaplain, or a designee. Upon receipt of a Religious Diet Application Form under §A of this regulation, the facility chaplain, or a designee, shall: Meet with the incarcerated individual to: Review with the incarcerated individual the requested RDP platform; Review with the incarcerated individual the Religious Diet Agreement, specifically the violation and sanction section; Inform the incarcerated individual that violation of RDP requirements may result in the incarcerated individual's involuntary suspension from the RDP independent of the incarcerated individual disciplinary process; Inform the incarcerated individual that the incarcerated individual is required to reapply for participation in the RDP every 2 years; Obtain information from the incarcerated individual concerning the incarcerated individual’s registered religious preference and the reasoning for the request to participate in the RDP; and Discuss other applicable information used in connection with the RDP request; Use information provided by the incarcerated individual in connection with the incarcerated individual’s records and other available documentation to determine if the incarcerated individual is a designated participant in a Department-recognized faith group that requires a diet that can only be satisfied by the RDP; and Use forms approved by the Chief of Religious Services to record: Information obtained from the incarcerated individual; and RDP information provided to the incarcerated individual. When processing an incarcerated individual's request to participate in the RDP, the facility chaplain, or a designee: Shall complete a review of all forms and applicable information obtained in connection with the incarcerated individual's RDP application; Shall, based on the available information concerning the application to participate in the RDP, determine if the incarcerated individual is eligible to participate in the RDP based on the incarcerated individual's recognized participation in a religious faith group listed under Regulation .03 of this chapter; May not deny an incarcerated individual’s application to participate in the RDP because the incarcerated individual is assigned to special confinement housing or a medical unit; May deny an incarcerated individual’s application to participate in the RDP because the incarcerated individual falsified information; May require additional information from the incarcerated individual to complete or supplement the incarcerated individual’s RDP application; Shall decide based on all information available and considered to approve or deny the incarcerated individual’s RDP application; and Shall document the decision to approve or deny the incarcerated individual’s request to participate on the RDP application. Upon completion of an incarcerated individual’s request to participate in the RDP, the facility chaplain or a designee shall: If a request for RDP participation is denied: Meet with the incarcerated individual and provide the reason for the denial; Record the date of the meeting to discuss the denial on the form approved by the Chief of Religious Services; and Ensure that the completed paperwork is forwarded to Case Management for inclusion in the incarcerated individual’s base file; or If a request for RDP participation is approved: Meet with the incarcerated individual to obtain the incarcerated individual’s signature on a Religious Diet Agreement Form; Forward a copy of the incarcerated individual’s completed Religious Diet Agreement Form to the Correctional Food Services manager for the incarcerated individual’s facility; and Forward the completed paperwork to Case Management for inclusion in the incarcerated individual’s base file. An incarcerated individual may voluntarily withdraw from participation in the RDP. An incarcerated individual voluntarily withdrawing from the RDP, as soon as possible after deciding not to participate, shall notify the facility chaplain, in writing on a form approved by the Chief of Religious Services: That the incarcerated individual is voluntarily withdrawing from the RDP; and The reason for withdrawing from the RDP. Upon receipt of notification under §B of this regulation, the facility chaplain, or a designee, shall meet with the incarcerated individual submitting the notification to advise the incarcerated individual that: Once voluntarily removed from the RDP, except for provisions under §C(3) and (4) of this regulation, the incarcerated individual may not re-apply for RDP participation for 1 year from the date voluntary removal was accepted; Except for provisions under §C(3) and (4) of this regulation, once an incarcerated individual has requested voluntary withdrawal from the RDP three times, the incarcerated individual may not re-apply for participation in the RDP until after 2 years from the date of the last voluntary withdrawal from the RDP; and An incarcerated individual voluntarily withdrawing from the RDP may continue to participate in other faith group religious observances and ceremonial meals. An incarcerated individual who has a medical condition that cannot be accommodated through reasonable modification may: Voluntarily withdraw from the RDP; or Immediately reapply to the RDP if the medical condition resolves. A facility chaplain, or a designee, processing an incarcerated individual’s voluntary withdrawal from the RDP shall: Record the approval on a form approved by the Chief of Religious Services; Record the meeting and conditions of the incarcerated individual’s voluntary withdrawal discussed with the incarcerated individual as required under §C of this regulation on a form approved by the Chief of Religious Services; Within 5 business days of the date the incarcerated individual’s voluntary withdrawal request is processed: Notify the correctional dietary manager of the incarcerated individual’s withdrawal; and Provide the correctional dietary manager with an updated list of RDP participants; and Forward the completed forms recording the voluntary withdrawal to Case Management for inclusion in the incarcerated individual’s base file. An incarcerated individual may be involuntarily removed from the RDP independent of the incarcerated individual disciplinary process for violating the agreed upon conditions of participation in the RDP. An employee with knowledge that an incarcerated individual enrolled in the RDP has consumed or purchased from the commissary a food item that is not part of the incarcerated individual’s approved RDP dietary platform shall report the allegation: In a manner or on a form approved by the Chief of Religious Services; and To the facility chaplain, or a designee. Upon receipt of an allegation under §B of this regulation, the facility chaplain, or a designee, shall: Review the allegation; and Handle the allegation in accordance with provisions under §D of this regulation. A facility chaplain, or a designee, handling an alleged RDP agreement violation shall: Meet and discuss the alleged RDP agreement violation with the incarcerated individual; Determine if the incarcerated individual violated the agreed-to RDP conditions. If determining that a violation of the RDP conditions did occur, except for provisions under Regulation .05C(3) of this chapter, determine a sanction as follows: First offense, the incarcerated individual shall be: Counseled regarding commissary or food items that may be purchased or consumed under the RDP; Required to sign a new RDP agreement acknowledging understanding the consequences of a second offense; and Permitted to continue in the RDP; Second offense, the incarcerated individual shall be: Counseled regarding commissary or food items that may be purchased or consumed under the RDP; Suspended from the RDP for 90 days; and Upon completion of the 90-day suspension, required to sign a new RDP agreement acknowledging understanding the consequences of a third offense before being permitted to participate in the RDP following the 90-day suspension; or Third offense, the incarcerated individual shall be: Counseled regarding commissary or food items that may be purchased or consumed under the RDP; Suspended from the RDP for 1 year; and Upon completion of the 1-year suspension, required to reapply to participate in the RDP in accordance with procedures established under this chapter; and Meet with the affected incarcerated individual to: Discuss the decision, any imposed sanctions, and the impact of continued violations of the agreed-to RDP conditions; and Obtain the incarcerated individual's signature on a new RDP Agreement form; Document the process and meetings in a manner or on a form approved by the Chief of Religious Services; and If after 5 business days from the date the incarcerated individual is notified of a decision, the incarcerated individual does not appeal the facility chaplain’s, or a designee’s, action: Forward a copy of the documentation to Case Management for inclusion in the incarcerated individual's base file; and If the decision results in changes to notification previously made to the facility’s correctional dietary manager, within 5 business days of the end of the period for filing an appeal, provide written notification of the appropriate updates to the facility correctional dietary manager. An incarcerated individual involuntarily suspended from the RDP may continue to participate in other faith group religious observances and ceremonial meals. An incarcerated individual may appeal a facility chaplain’s, or a designee’s, decision made in accordance with Regulation .06 of this chapter. An incarcerated individual filing an appeal under §A of this regulation shall: File the appeal within 10 business days of the date of the adverse decision; Submit the appeal on a form or in a manner approved by the Chief of Religious Services to the facility chaplain, or a designee; and Remain in the RDP during the appeal process. Within 10 business days of receipt of an appeal under §B of this regulation, the facility chaplain, or a designee, shall: Attach the incarcerated individual’s appeal to other forms completed as part of the action taken by the facility chaplain, or a designee, to remove the incarcerated individual from the RDP; Provide a written recommendation regarding the appeal that includes the reason and support for the recommendation; and Forward the documents to the managing official, or a designee. Within 10 business days of receipt of an appeal under §C(3) of this regulation, the managing official, or a designee, shall: Review and, if necessary, obtain additional information concerning the documents received; Decide to: Affirm the original decision and sanction; Affirm the original decision and reduce the original sanction; or Overturn the original finding that a violation occurred; Provide a written decision that includes the reason and support for the decision; and Forward the documents to the facility chaplain, or a designee. Upon receipt of a decision under §D(4) of this regulation, the facility chaplain, or a designee, shall comply with applicable requirements established under §D(2) of this regulation. An incarcerated individual who was previously involuntarily suspended from the RDP for 1 year may re-apply to participate in the RDP. An incarcerated individual reapplying for the RDP following being involuntarily suspended from the RDP for 1 year shall be readmitted if the incarcerated individual: Has completed the period of suspension related to the involuntary suspension; Makes a request in accordance with provisions under Regulation .04 of this chapter; and Is approved for the RDP in accordance with provisions under Regulation .04 of this chapter. RDP-approved food products shall be available from the commissary. The commissary manager shall ensure that food items approved for use with the RDP are: Certified by the appropriate recognized religious certification authority; and Appropriately marked on the commissary products list to identify the RDP diet platform to which the items apply. An incarcerated individual approved for participation in the RDP, as an agreed-to condition of participation in the RDP, may only purchase commissary food items approved for the specific RDP diet platform for which the incarcerated individual has been approved. If requested by the commissary manager, the facility chaplain, or a designee, shall provide the commissary manager: With a list of incarcerated individuals approved for the RDP; and Indicate for each incarcerated individual on the list the RDP platform for which the incarcerated individual is approved. If a facility chaplain, or a designee, has knowledge that an incarcerated individual is allegedly violating the agreed-to terms for participation in the RDP, the chaplain, or a designee, shall address the alleged violation according to procedures established under Regulation .06 of this chapter. The RDP Halal Diet platform is a lacto-ovo vegetarian diet that is Halal Certified. At a minimum, 30 days before the observance of Ramadan, the facility chaplain, or a designee, shall inform the facility’s correctional dietary manager, or a designee, of the following to ensure that an incarcerated individual who will observe the ceremonial fasting (dawn to sunset) is provided with: If needed, an early breakfast served before dawn; and A late dinner served immediately after sunset that consists of an enhanced meal as prescribed by the Office of Food Services. Daily during the Ramadan observance, the facility chaplain, or a designee, shall inform the correctional dietary manager, or a designee, of changes to the list of incarcerated individuals approved to participate in the observance. The commissary manager shall: Ensure that appropriate Ramadan food items, traditionally used breaking a fast, such as dried date palms (dates), are available for purchase by the incarcerated individuals a minimum of 60 days before the Ramadan observance; and Advise the facilities when the Ramadan food items, including dried dates, are available for purchase and the cost of each item. A facility chaplain, or a designee, shall notify the facility’s Islamic incarcerated individual population, at least 60 days before the Ramadan observance, of the availability of the Ramadan food items, including dried dates, and the cost of each item. Food service employees and applicable food services contractor staff in a facility that provides the RDP Kosher platform diet shall be trained in the Kosher Diet procedures according to the following: On an annual basis, a mandatory RDP Kosher platform training shall be provided for all food service employees and contractors; RDP Kosher platform training shall be provided for newly hired food service employees and contractors within 60 days of hiring; Upon completing the Kosher Diet training, a food service employee shall sign and date the Food Service Staff Religious Diet Training Acknowledgement form; and Food service personnel shall prepare Kosher Diet food in the area specifically designated for that purpose. If an incarcerated individual worker is assigned to prepare Kosher Diet meals, the facility’s correctional dietary manager, or a designee, shall: Provide the incarcerated individual worker with Kosher Diet training that is required under §A of this regulation and approved by the Director of Food Services, or a designee; Upon completion of the training, ensure that the incarcerated individual worker signs and dates the Food Service incarcerated Individual Worker Religious Diet Training Acknowledgement form; Ensure that each incarcerated individual worker meets: Annual COMAR requirements for medical screening, as related to food handling and preparation; Requirements established in the Food Service Manual, such as training in sanitation and inspections, Hazard Analysis and Critical Control Points, health and safety codes, personal hygiene, foodborne illness, care and use of equipment, and food temperatures; and Other applicable statutory, regulatory, policy, and procedural requirements; and Supervise the incarcerated individual worker assigned to prepare Kosher Diet meals. A food item used for the RDP Kosher Diet platform, except fresh fruits and vegetables, shall be certified by a recognized orthodox standard accepted by the Department’s Religious Services Program. Kosher Diet Hot Entree — Availability and Preparation. A hot RDP Kosher Diet platform entree shall: Be available and served at a minimum six times during a week (Sunday—Friday); and Include Kosher certified, purchased precooked, or dehydrated food items whenever possible. Only Kosher Diet approved equipment that is clearly marked “RDP” may be used to rehydrate and heat items for the Kosher Diet. A food service employee or incarcerated individual worker may not: Cook or reheat a non-Kosher Diet platform food item in the Kosher Diet preparation area; or Use a pot, utensil, electric burner, or microwave oven that has been designated and marked “RDP” for the Kosher Diet platform for any other purpose. Kosher Beverages. Beverages available for the general population, such as soda from the dispenser, pure juice with the exception of grape, nonflavored coffee or tea, water, and milk are currently Kosher-certified and may be used as part of the RDP Kosher Diet platform. Kosher Food Storage. Upon delivery of an RDP Kosher Diet platform food product, a food service employee or incarcerated individual worker having been trained in the Kosher Diet procedures shall place the Kosher Diet products in a designated location for staging or storage until the product is to be used. An RDP Kosher Diet platform refrigerated food product shall be stored in a: Separate, clearly identified, and “RDP” marked refrigerated unit or freezer; or Common refrigerator or freezer that has space designated and marked for Kosher Diet platform food products. An RDP Kosher Diet dry storage food product shall be: Stored in a dry storage location separate from food that is not part of the RDP Kosher Platform and clearly identified as “RDP”; or Placed in a designated and marked “RDP” area of a common dry food storage location, and clearly identified as “RDP”. Serving Trays and Utensils. RDP identified reusable serving trays, covers, and cups shall be used for the RDP Kosher Diet platform as follows: Items are to be stored separately from non-Kosher Diet platform items; and In the absence of reusable items, Styrofoam disposable items are acceptable. Kosher Diet serving trays, covers, and cups shall be washed and sanitized before non-Kosher Diet platform equipment. Dish water shall be drained from sinks and clean water shall be used to wash an RDP Kosher Diet platform item. Kosher Diet Platform Food and Utensil Handling. A food service utensil used to prepare, serve, or transport RDP Kosher Diet platform food items shall be stored, handled, used, and cleaned separately from non-Kosher Diet platform food utensils. A utensil used for the RDP Kosher Diet platform shall be: Marked with “RDP”; Washed and sanitized in the pot and pan area before non-Kosher Diet platform utensils have been cleaned; and Stored in a separate: Area in the tool room identified as the Kosher Diet area; or Tool box clearly marked as “RDP” within a common tool room. A three-compartment sink shall be washed, rinsed, sanitized, and refilled with clean water before an RDP Kosher Diet platform utensil is cleaned in the sink. A food service employee or incarcerated individual worker may not handle non-Kosher Diet food items while preparing or cooking RDP Kosher Diet platform food items. A food service employee or incarcerated individual worker handling non-Kosher Diet food items before entering the Kosher Diet food preparation area to prepare kosher food shall: Wash hands thoroughly; Change into a clean apron; and Put on clean gloves. Serving RDP Kosher Diet Platform Food Items. An RDP Kosher Diet platform food item shall be: Prepared in advance of the meal period and, except for the RDP Kosher Diet platform hot entree, placed under refrigeration in RDP designated refrigeration; and Prior to being served, placed on serving trays designated for the RDP Kosher Diet platform. Except for beverages currently certified as Kosher, incarcerated individuals participating in the RDP Kosher Diet platform may not select or be served non-RDP Kosher Diet platform food or beverages. Kosher Specific Requirements for the Passover Observance. Religious diet accommodations provided for Passover meals shall meet or exceed basic nutritional requirements. During the Passover observance, RDP Kosher Diet platform meals shall consist of Kosher-for-Passover approved food items, as follows: Breakfast shall consist of Kosher-for-Passover: Cereal; Coffee; Sugar; Jelly or honey; Matzo; Fresh milk; Hard boiled eggs (processed or cooked prior to the start of the Passover period); and Fresh fruit; On Sunday through Friday of the Passover observance, lunch and dinner trays shall consist of a Kosher-for-Passover entree and Kosher-for-Passover vegetables (with the exception of legumes and foods containing soy, corn, or a derivative of either food); When the Passover Seder falls on a Friday or Saturday evening, the Seder meal shall include the hot entree that is not prepared until after the Kosher preparation area has been made Kosher-for-Passover acceptable in accordance with the RDP Kosher Diet training handouts that detail: Kosher-for-Passover preparation; and Pre-Passover notification reminders from the Director of Food Services regarding Passover preparation; and When the Passover Seder does not fall on a Friday or Saturday, on Saturdays (Sabbath) during the Passover observance the lunch and dinner meals shall consist of an entree of: Kosher-for-Passover American cheese, cottage cheese, tuna, sardines and condiments; or Boiled eggs with assorted fresh vegetables and fruit. Seder Service and Seder Plate. The facility chaplain or a designee shall determine if each participating congregative faith group will observe the Seder in full. During the first 2 nights of Passover when the Seder service is held, in addition to the special Passover meals, a Seder plate shall be provided to each participating congregative faith group, as follows: For congregational Seder services, each table shall be provided one Seder plate, generally four incarcerated individuals per table whether the Seder service is held in the dining area, chapel, or another meeting room; and In special confinement housing units, each incarcerated individual shall be provided a Seder plate. No later than January 10 of each year, the Chief of Religious Services shall forward in writing or by email the dates that Passover is observed to the managing official, or a designee, Director of Food Services, and facility chaplain, or a designee, of each correctional facility. The Director of Food Services shall notify correctional dietary managers of the dates Passover is observed. Nine weeks before the beginning of the Passover observance, the facility chaplain, or a designee, shall meet with the incarcerated individuals of the groups that observe Passover to provide the official dates that Passover is observed that year. Eight weeks before the date of the start of Passover, incarcerated individuals who want to observe Passover shall: Make the request using a form approved by the Chief of Religious Services; and Submit the completed form to the facility chaplain, or a designee. The commissary manager shall: Ensure that Kosher-For-Passover items are available for purchase by an incarcerated individual at a minimum of 60 days before the Passover observance; and Advise the facility chaplain, or a designee, of the dates the Kosher-For-Passover items are available for purchase and the cost. Kosher-for-Passover Facility Preparation. Seven weeks before the beginning of the Passover observance, a facility chaplain or a designee shall notify the correctional dietary manager of the expected number of incarcerated individuals participating in the Passover observance. The correctional dietary manager shall ensure sufficient Kosher-for Passover related food items are ordered from vendors supplying items for the Passover observance, and restocking when necessary. The correctional dietary manager shall, to the extent possible, ensure that the order of Passover food items includes extra portions to accommodate last minute changes to the number of participating incarcerated individuals based on new intakes. Eight days before Passover, each kitchen and related areas used to prepare and serve meals during Passover shall be made Kosher and only Kosher for Passover food may be prepared and served from the Kosher kitchens and related areas. A managing official, or a designee, may not change the dates or menu of the planned Passover observance, except during an emergency and after consulting with the Director of Food Services and the Office of Religious Services. An incarcerated individual observing Passover shall only be provided RDP Kosher-For-Passover approved food items and beverages. If changes occur during Passover, the Office of Religious Services shall provide the correctional dietary manager with changes to the list of incarcerated individuals who are participating in the special Passover ceremonial meals. Correctional Services Article, §§2-109(c), 3-205, 4-208, and 5-201, Annotated Code of Maryland Effective date: March 12, 2018 (45:5 Md. R. 286) Regulations .01—.11 repealed and Regulations .01—.11 adopted effective February 16, 2026 (53:3 Md. R. 122) In this chapter, the following terms have the meanings indicated. Terms Defined. “Commissioner” means the Commissioner of Correction. “Contraband” has the meaning stated in Criminal Law Article, §9-410, Annotated Code of Maryland. “Correctional facility” has the meaning stated in Correctional Services Article, §1-101, Annotated Code of Maryland. “Director” means the Director of Patuxent Institution. General Mail. “General mail” means correspondence, written materials, and publications, including but not limited to letters, cards, newspapers, magazines, newsletters, flyers, and advertisements: Addressed to or from an incarcerated individual; and Leaving or entering the correctional facility by the United States Postal Service or by a recognized courier system. “General mail” does not mean: Legal mail as defined in this section; A written communication among incarcerated individuals within the correctional facility; A package; or An initial package as defined in this section. “Hostile work environment” means a workplace where discriminatory intimidation, ridicule, or insult are so severe or pervasive that the conditions of an individual’s employment are altered to the point of creating an abusive working environment. Indigent Incarcerated Individual. “Indigent incarcerated individual” means an incarcerated individual who, within the previous payroll period: Has not received pay for an assignment in work or school and has less than $6 in the incarcerated individual’s spending account; or Has been admitted to a correctional facility and does not have at least $6 in the incarcerated individual’s spending account on admission. “Indigent incarcerated individual” does not mean an incarcerated individual who, in order to be eligible for the benefits described in Regulation .03 of this chapter, manipulates the incarcerated individual’s account balance. “Initial package” means a package of purchased retail items or goods delivered to an incarcerated individual within 90 days of an incarcerated individual’s admission to the correctional facility. “Legal mail” means mail that is either addressed by an incarcerated individual to, or received on official stationery from, any of the following individuals or agencies: A court; A judge; A clerk of court; An attorney; The American Civil Liberties Union; The Legal Aid Bureau; The contractual service provider for incarcerated individual legal services; The Secretary of Public Safety and Correctional Services; The Commissioner of Correction; The Commissioner of Pretrial Detention and Services; The Director of Patuxent Institution; The Director of the Division of Parole and Probation; The Director of Criminal Justice Information System–Central Repository; and Elected or appointed public officials. “Mail” means general and legal mail. “Managing official” has the meaning stated in Correctional Services Article, §1-101, Annotated Code of Maryland. Package. “Package” means any container or wrapping of a purchased retail item or good that is used to deliver the retail item or good to an incarcerated individual from outside the secure perimeter of the correctional facility. “Package” includes: An initial package; An incarcerated individual’s catalog or commercial retail order, including but not limited to a food item, portable music player, television, gaming system, video game, book, and item of clothing; and A delivery from one correctional facility to another. “Property officer” means a Department employee responsible for receiving and controlling an incarcerated individual’s belongings in accordance with established incarcerated individual personal property procedures. “Retail” means the sale of an item or good to an individual in a small quantity that the individual uses for personal consumption and not for resale. “Sexually explicit” means a pictorial, written, or verbal depiction of actual or simulated sexual behavior, including: Bestiality; A minor or minors depicted in the nude or partially nude; Masturbation; Sadistic or masochistic abuse; A sexual act as defined in Criminal Law Article, §3-301, Annotated Code of Maryland; Sexual contact as defined in Criminal Law Article, §3-301, Annotated Code of Maryland; and Vaginal intercourse as defined in Criminal Law Article, §3-301, Annotated Code of Maryland. An incarcerated individual is allowed to send or receive mail consistent with the United States Constitution, federal law and regulations, and Maryland law and regulations. Mail may not be handled by any incarcerated individual other than the incarcerated individual to whom the mail is addressed. The volume of mail an incarcerated individual sends or receives may not be limited unless there is justification in accordance with procedures established in Regulation .08 of this chapter. A restriction may not be placed on an incarcerated individual’s mail for disciplinary reasons unless an incarcerated individual specifically abuses this privilege. A restriction may not be placed on an incarcerated individual’s mail because of the incarcerated individual’s use of an officially adopted religious or gender-affirming name. Mail Inspection and Delivery Time Requirements. Upon delivery to the mailroom, incoming mail shall be date stamped with the date it was received at the correctional facility. Legal mail may not be held for more than 48 hours, excluding weekends and holidays, except when it contains contraband. Legal mail shall be inspected and delivered as set forth in Regulation .08 of this chapter. Incoming general mail that is conducive to photocopying may not be held for more than 72 hours, excluding weekends and holidays, except when it contains contraband. To facilitate effective search procedures and to reduce the amount of controlled dangerous substances and other contraband containing injurious materials, general mail coming into a correctional facility that is not conducive to photocopying or scanning, such as a magazine or newspaper, may not be held for more than 80 hours, excluding weekends and holidays, except when it contains contraband. Contraband may not be mailed or otherwise conveyed into a correctional facility. Contraband includes, but is not limited to, material that: Describes escape plans, devices, or paraphernalia; Describes the construction or use of weapons, ammunition, bombs, incendiary devices, or other means of inflicting bodily harm; Describes procedures for brewing alcoholic beverages or the manufacture of drugs; Is written in code; Is sexually explicit; Depicts a nude person under the age of 18; If not withheld, may create a hostile work environment for employees who are required to inspect, view, read, or overhear the reading of mail during the normal course of their duties; Describes theory, design, or manufacture of prison security systems or equipment, including prison communication systems or equipment; Instructs an incarcerated individual in the commission of violations of Department regulations that may produce a breach of security or order in the correctional facility; Advocates or instructs in the formation of incarcerated individual unions; May be contaminated with controlled dangerous substances, or substances such as paint, crayon, marker, ink, glitter, cloth, string, tape, glue, epoxy, metal, plastic, wood, stickers, scents, or stain that may obscure detection of CDS; or Poses a direct and immediate danger of violence or physical harm to a person or persons, based upon the current circumstances within the correctional facility. Except for an indigent incarcerated individual’s mail, an incarcerated individual shall affix proper postage to all outgoing mail. The Department may conduct pilot projects to demonstrate and evaluate new approaches to managing incoming incarcerated individual mail, as follows: Mail to or from an Incarcerated Individual’s Attorney. The Department may establish a pilot program to verify that mail marked by the sender as legal mail sent by, or on behalf of, an attorney to an incarcerated individual meets the definition of legal mail as stated in Regulation .01 of this chapter. General Mail. The Department may establish a pilot program for incoming general mail consistent with this chapter that centralizes the collection, photocopying or scanning, and electronic distribution of incoming general mail at a specified Division of Correction correctional facility. To reduce the amount of controlled dangerous substances and other contraband entering the correctional facility, the Division shall: Except for bound publications or other unsuitable items, photocopy or scan all incoming general mail; and Provide an incarcerated individual with clear unobstructed photocopies or electronic copies of an incarcerated individual’s incoming general mail, unless the mail is withheld in accordance with the procedures established in Regulation .10 of this chapter. The Department shall store, in accordance with §A(2)(d) of this regulation, the original incoming general mail for the later of: The time frame established for an incarcerated individual to file a complaint through the informal and formal Administrative Remedy Procedure (ARP) established in COMAR 12.02.28; or Until a decision has been issued by the Commissioner in response to an incarcerated individual ARP complaint. The Department shall establish and maintain appropriate safeguards, such as access restrictions, records controls, and lockable cabinets and rooms to ensure the security of incoming general mail. Except under §A(2)(f) and (g) of this regulation, the Department shall securely dispose of the original general mail after the photocopied or scanned mail has been delivered and either the: Time frame for filing an ARP complaint has expired; or Incarcerated individual’s ARP complaint has been resolved. The Department may not as part of this subsection photocopy, scan, or dispose of legal mail. The Department may not destroy mail subject to a legal hold notice directing that an incarcerated individual’s general mail be retained. A document destruction services contractor shall collect and destroy the stored original general mail at the expiration of the period specified in §A(2)(b) of this regulation. The Department shall: Develop pilot projects in cooperation with representatives of recognized advocacy organizations dedicated to ensuring the wellbeing and fair treatment of incarcerated individuals; and Provide adequate notice of a pilot program through the Maryland Register and the Department’s public website so that an interested individual has a reasonable opportunity to be informed. Upon the request of an indigent incarcerated individual, staff shall provide an incarcerated individual with pen, paper, envelopes, and first-class postage for seven letters per week. If an incarcerated individual requires additional materials or postage for legal correspondence, an incarcerated individual may request these through the mailroom supervisor or designee. The mailroom supervisor shall grant the request for additional materials or postage for legal correspondence, unless it is determined that the postage provision is being abused, in which case the mailroom supervisor shall refer the request and findings to the managing official, or designee, for disposition. The mailroom supervisor shall encourage the indigent incarcerated individual to set mail priorities within the seven-letter allowance. The managing official shall ensure that staff assigned to forward general mail to the United States Postal Service or other recognized courier date-stamp the outgoing general mail on the date it is received from the incarcerated individual. Except as provided in §F of this regulation, outgoing general mail may not be held for more than 24 hours excluding weekends and holidays. An incarcerated individual shall include an incarcerated individual’s own name, identification number, and the return address of the correctional facility on outgoing mail. If an incarcerated individual wants to mail money from the incarcerated individual’s account with a letter, an incarcerated individual shall forward the letter and an unsealed envelope, together with the proper withdrawal voucher, to the person or unit designated by internal correctional facility directives. The managing official or designee may not open outgoing general mail unless clear evidence exists to warrant inspection. The managing official or designee who opens and inspects outgoing general mail shall: Ensure that the reasons for the inspection and results of the inspection are documented; and Withhold outgoing general mail only when it is: Found to contain contraband; Evidence for a rule violation under COMAR 12.03.01; or A basis for requesting an investigation by the Department’s Intelligence and Investigative Division or other law enforcement agency. A person sending general mail to an incarcerated individual shall: Include an incarcerated individual’s name and identification number on the outside of the envelope; and Ensure that the general mail envelope: Is not larger than 12 inches wide or 15 inches long; Does not exceed 3.5 ounces; and Does not contain more than 12 photographs. When a single piece of incoming general mail sent to an incarcerated individual exceeds the allowable size, weight, or content specified in §A(2) of this regulation, correctional staff shall issue a notification to the incarcerated individual indicating that a piece of oversized mail was received and returned to the sender. When the overall volume of an incarcerated individual’s general mail exceeds a limitation imposed by a managing official, correctional staff shall follow the procedures established in Regulation .09 of this chapter. Inspection and Delivery of Incoming Mail. Correctional staff shall open incoming general mail before delivery to an incarcerated individual, and inspect it only for: Money orders; Cash; Stamps; Checks; and Contraband. Correctional staff shall follow established procedures for handling money orders, cash, stamps, checks, and contraband received in the mail. Inspected incoming general mail shall be delivered as set forth in Regulation .02F of this chapter. Document Reproduction and Delivery. Following inspection, incoming general mail at a pilot site shall be reproduced by photocopy or electronic scan, to include: Every side of each page or item contained in or on the envelope; The outer envelope, including the incarcerated individual’s mailing address and the sender’s return address; and All enclosed contents, including a letter, postcard, or other form of correspondence, photographs, drawings, printed material, and publication clippings. Disposition and destruction of original general mail after photocopying or electronic scanning shall be handled as set forth in Regulation .03A of this chapter. In accordance with COMAR 12.02.17, all packages received by mailroom staff, regardless of external packaging and point of origin, shall be inspected and delivered to a correctional facility’s incarcerated individual property room to be inventoried and inspected to ensure that: The package does not contain contraband; Ownership of the purchased or received property, good, or retail item is properly established and documented; and The incoming property does not exceed the established limits of an incarcerated individual’s personal property allowance. Upon receipt of a package, mailroom staff or the property officer shall notify an incarcerated individual within 48 hours that an incarcerated individual’s package has been delivered to the incarcerated individual property room for inspection and inventory. The incoming property delivered to a correctional facility as a package for an incarcerated individual may not be held for inspection and inventory for more than 7 business days, except when it contains contraband or exceeds the allowable property amount as set forth in COMAR 12.02.17.02. Incoming or outgoing mail that is marked as, or purports to constitute, legal mail but does not meet the definition of legal mail shall be: Refused and returned to sender; or If reasonable cause exists to believe that the mail has been sent for a fraudulent or criminal purpose, forwarded to the Department’s Intelligence and Investigative Division. When legal mail is delivered to an incarcerated individual: It shall be delivered to the incarcerated individual to whom it is addressed by: Mailroom staff; or Non-mail-room staff authorized to deliver mail to an incarcerated individual; Mailroom staff shall log receipt and disposition of the legal mail in accordance with facility procedures for logging incarcerated individual legal mail which, at a minimum, records: The date received by the mailroom; The incarcerated individual’s name, identification number, and housing assignment verified by the facility’s traffic and housing assignment report; The sender’s name and address; The number of legal mail items being delivered to an incarcerated individual; The incarcerated individual’s acceptance or refusal of the legal mail; and If appropriate, the disposition of legal mail refused by an incarcerated individual; Mailroom staff shall make a photocopy of the envelope containing the legal mail; and Mailroom and correctional staff delivering the legal mail to an incarcerated individual shall: Properly identify an incarcerated individual by inspecting an incarcerated individual’s facility identification card and the information from the traffic and housing assignment reports; Open the envelope in the presence of the incarcerated individual to whom it is addressed; Without specifically reading the contents, inspect the enclosed contents for contraband only; Deliver the contents and the photocopy of the envelope used to send the legal mail; Have an incarcerated individual sign a receipt for the delivery of legal mail or, if appropriate, a refusal to accept the legal mail; and Return the original envelope and the receipt or refusal for legal mail to the mailroom for disposition according to facility procedures. As stated in Regulation .02 of this chapter, the volume of general mail an incarcerated individual sends or receives may not be limited unless there is substantial justification. The managing official, or designee, shall make the decision to limit the volume of an incarcerated individual’s general mail on a case-by-case basis. Just cause for limiting the volume of mail an incarcerated individual sends or receives includes: An increased and substantiated risk for the introduction of contraband to the correctional facility; Placement of an undue burden upon mailroom staff to inspect and process an incarcerated individual’s mail within the allotted time frames; and If delivered, the volume of received mail would cause an incarcerated individual to exceed the limits of an incarcerated individual’s personal property allowance. Notification of General Mail Volume Being Limited. Staff shall provide an incarcerated individual and, if applicable, the sender with two copies of a written notification that describes the limitations to be placed on the volume of an incarcerated individual’s general mail, and set forth the reasons for the limitations in detail. The notification constitutes a written report signed by the managing official of the decision to limit the volume of an incarcerated individual’s general mail and shall include: A summary of the evidence; The decision; The reason for the decision; and The facts upon which the decision is based. Staff shall provide the written notification to an incarcerated individual and the sender, if applicable, within 48 hours of the managing official placing the limitation on an incarcerated individual’s general mail volume. Staff shall advise an incarcerated individual and, if applicable, the sender that a written appeal may be filed within 10 business days from the date an incarcerated individual is notified of the managing official’s decision to limit the incarcerated individual’s volume of mail. The notification provides a section for the incarcerated individual or sender to appeal the decision. General Mail Exceeding the Permissible Volume. If an incarcerated individual for whom a volume limit has been set is sent an amount of general mail that exceeds the permissible volume and the excess portion can be reasonably severed then staff shall give the incarcerated individual to whom the item is addressed the choice of: Returning the mail as a whole; or Receiving the acceptable portion and disposing of the excess portion by selecting one of the methods listed under §E(2) of this regulation. An incarcerated individual may choose to dispose of the excess portion of general mail by: Destroying it; Returning it to the sender or sending it to an address specified by an incarcerated individual at an incarcerated individual’s expense; Donating it to a charity; or Arranging for it to be picked up by a visitor in accordance with established procedures. If the sender has not previously been notified of the managing official’s decision to limit the volume of the incarcerated individual’s mail, the incarcerated individual or the sender, or both, may appeal to the managing official as set forth in §F of this regulation. Appeal Process for Limitations on Volume of Received General Mail. If an incarcerated individual or sender objects to the limitation, the incarcerated individual or sender, or both, may, not more than 10 business days after receipt of managing official’s written decision under §D(5) of this regulation, file an appeal with the managing official. Pending the outcome of the appeal process through the incarcerated individual grievance process, correctional staff shall securely store the excess volume of mail. The managing official shall respond to an incarcerated individual and sender’s appeal within 5 business days of receipt of the appeal. If a managing official fails to respond to an appeal within 5 business days, the incarcerated individual or the sender, or both, may appeal to the Commissioner or Director, as applicable. Staff shall send a written notification to the incarcerated individual and, if applicable, the sender that includes: The managing official’s decision regarding the appeal; and Information on how to appeal the managing official’s decision to the Commissioner or Director. Not more than 5 business days after receiving the managing official’s response to the appeal or the failure of the managing official to respond to an appeal, the incarcerated individual or sender, or both, may send a written appeal of the managing official’s decision, or failure to respond, to the Commissioner or Director, as applicable, and state the reasons for the appeal. Within 5 business days of receiving the incarcerated individual or sender’s written appeal, the Commissioner or Director, as applicable, shall affirm, reverse, or modify the managing official’s decision to limit the volume of an incarcerated individual’s mail. An incarcerated individual may appeal the Commissioner’s or Director’s response to the Incarcerated Individual Grievance Office. The managing official, or designee, shall make the decision to withhold mail on an item-by-item basis, and an item excluded on one occasion may not be routinely excluded on another occasion. The managing official, or designee, may not withhold an incarcerated individual’s mail for religious, philosophical, political, social, or sexual content, unless it meets the definition of sexually explicit mail as set forth in Regulation .01 of this chapter, or because the content of the incarcerated individual’s mail is unpopular or repugnant. Incoming mail as set forth in Regulation .05 of this chapter may be withheld: As a whole if the mail in its entirety is subject to rejection; or In part if only a portion or a particular section or item within the mail is subject to rejection. Notification of Mail Being Withheld. Staff shall provide an incarcerated individual and the sender with two copies of a written notification that describes the contraband information or materials that are being withheld, and set forth the reason for withholding the mail in detail. The notification constitutes a written report of the managing official’s decision to withhold the contraband information or materials in a piece of mail, and the notification shall include: A summary of the evidence; The decision; The reason for the decision; and The facts upon which the decision is based. Staff shall provide the written notification to an incarcerated individual within 48 hours after the managing official’s decision to withhold contraband information or materials from an incarcerated individual. The written notification provides a section for the sender or incarcerated individual to appeal the managing official’s decision. If the rejected portion can be reasonably severed, and before removal of any portion of the piece of mail, staff shall give an incarcerated individual to whom the mail is addressed the choice of: Returning the mail as a whole; Receiving the acceptable portion and disposing of the rejected portion by: Destroying it; Sending it to an address specified by an incarcerated individual at an incarcerated individual’s expense; Donating it to a charity; or Arranging for it to be picked up by a visitor in accordance with established procedures; Disposing of the mail as a whole by selecting one of the methods listed under §E(2)of this regulation; or Appealing to the managing official. Appeal Process for Withheld Mail. If the rejected portion of the mail cannot be severed, can be severed, or if the mail is being withheld in its entirety, and the incarcerated individual to whom the mail is addressed chooses to appeal, staff shall advise an incarcerated individual and, if applicable, the sender that a written appeal may be filed within 10 business days from the date an incarcerated individual is notified of the managing official’s decision to limit the incarcerated individual’s volume of mail. Pending the outcome of the appeal process, correctional staff shall securely store the withheld mail. The managing official shall respond within 5 business days to an incarcerated individual or sender’s appeal. If a managing official fails to respond to an appeal within 5 business days of receipt, the incarcerated individual or the sender, or both, may send a written appeal of the withholding decision to the Commissioner or Director, as applicable. Staff shall send a written notification to the incarcerated individual and, if applicable, the sender that includes: The managing official’s decision regarding the appeal; and Information on how to appeal the managing official’s decision to the Commissioner or Director. The Commissioner or Director, as applicable, shall affirm, reverse, or modify the managing official’s decision within 5 business days of receiving the incarcerated individual or sender’s written appeal. An incarcerated individual may appeal the Commissioner’s or Director’s response to the Incarcerated Individual Grievance Office. If the decision of the managing official, Commissioner, or Director, in cases when an appeal is taken, is that mail as a whole shall be withheld from an incarcerated individual, staff shall dispose of the mail by: Sending the mail at an incarcerated individual’s expense to the sender or to any addressee an incarcerated individual chooses; or Disposing of the mail in a manner specified by an incarcerated individual and approved by the managing official. If only a portion of the mail is withheld, the rejected portion shall be removed and the remainder delivered to the incarcerated individual within 5 business days after the final decision. The withheld and removed portion of the mail shall be handled as set forth in §I of this regulation. If mail is received for an incarcerated individual for whom no forwarding address is available, or if an incarcerated individual has escaped or died, staff shall return the first-class and legal mail to the sender. Unless the postal endorsement requires forwarding or return to sender, staff shall discard undeliverable second-class and third-class mail addressed to an incarcerated individual not assigned to the correctional facility. A managing official shall ensure that employees who handle incarcerated individual mail are familiar with the requirements of this chapter. A managing official shall develop a correctional facility mail security plan that, at minimum, addresses: Risk assessment; A plan to protect staff and other individuals from hazards that may be delivered in the mail; Standard operating procedures; Security screening procedures; Training of mailroom staff; Testing and preparedness responses to emergency situations; Threat management; and Annual reviews of a correctional facility’s mail security plan. Correctional Services Article, §§2-109(c), 3-205, and 4-208, Annotated Code of Maryland Effective date: February 19, 2024 (51:3 Md. R. 154)