# COMAR Title 12 — Department of Public Safety and Correctional Services

## Subtitle 07 — Inmate Grievance Office

### Chapter 01 — General Regulations

#### Regulation .04 Grievance Filing Procedures.

*COMAR 12.07.01.04*

A. A grievant shall file a grievance in writing:

  (1) In a format approved by the Office; or

  (2) Using an administrative remedy procedure form.

B. The grievant shall include the following in the written grievance:

  (1) Date of the grievance;

  (2) Grievant's name and inmate number;

  (3) Grievant's postal address;

  (4) Nature of the grievance, including not more than one claim for relief;

  (5) Information concerning the situation or occurrence that is the subject of the grievance, to include any relevant:

    (a) Date;

    (b) Time;

    (c) Place; and

    (d) Name of an official, employee, inmate, or other individual involved;

  (6) Name and location of any witness requested and a proffer of each witness's testimony;

  (7) Name and location of a requested hearing representative;

  (8) A copy of any claim filed with the Treasurer under the Maryland Tort Claims Act, and, if available, the Treasurer's letter directing the inmate to file a grievance with the Office; and

  (9) If the grievance is based on:

    (a) An appeal from the administrative remedy procedure, a copy of all related paperwork, including the:

      (i) Request for administrative remedy;

      (ii) Warden's response and receipt of the warden's response;

      (iii) Appeal; and

      (iv) Commissioner's response and receipt of the Commissioner's response;

    (b) An appeal from a disciplinary proceeding, a copy of all related paperwork, including the:

      (i) Notice of inmate rule violation and disciplinary hearing;

      (ii) Hearing record;

      (iii) Appeal to the warden; and

      (iv) Warden's response to the appeal;

    (c) A challenge of a classification or case management action, a copy of all related paperwork, including the:

      (i) Notification of classification action; or

      (ii) Notification of case management action;

    (d) A challenge of a calculation of sentence or diminution credit transaction, a copy of all related paperwork, including the:

      (i) Notification of calculation of sentence; or

      (ii) Notification of diminution credit action; or

    (e) A property claim, a copy of all related paperwork, including the:

      (i) Property inventory form;

      (ii) Property confiscation form;

      (iii) Commissary form;

      (iv) Order form; and

      (v) Receipt.

C. The grievant shall place the grievance and related documents in a sealed envelope addressed to the Executive Director at the current address of the Office.