The Board shall meet with sufficient frequency to ensure that the Board decides on a request for review and notifies the applicant of the Board's decision within 120 days of the Board's receipt of the request for review. The Board shall meet at a location accessible to the public. A majority of the Board shall designate the location, time, and date of the meeting. The chairman shall notify Board members of the date and time of a meeting at least 10 days before the date of a scheduled meeting. A quorum of at least three Board members shall be present to decide on a request for review.