Regulation .04 Inmate Welfare Fund Expenditures.
Regulation .04 Inmate Welfare Fund Expenditures.LinkCopy Citation
A.
Inmate welfare funds are reserved for the following Department programs and services:
(1)
Inmate Grievance Office; and
(2)
Priority inmate-related projects.
B.
Each managing official shall have the authority to approve inmate welfare fund expenditures authorized by the Board under Regulation .03 of this chapter, if:
(1)
The facility maintains adequate inmate welfare funds to make the required contribution to Department-related programs listed under §A of this regulation before the end of each fiscal year; and
(2)
The available balance of the facility inmate welfare fund does not drop below zero after the expenditure is made.
C.
Before a managing official uses inmate welfare funds to procure goods or services that have not been authorized by the Board, the managing official shall obtain authorization from the Board.
D.
A request to the Board under §C of this regulation shall include:
(1)
The facility to which the expenditure is to be charged;
(2)
A description of the item to be purchased;
(3)
The total amount of the proposed expenditure with detailed cost information as appropriate;
(4)
Justification for the proposed expenditure; and
(5)
The current inmate welfare fund account balance at the facility.
E.
A copy of the Board’s approval of a request submitted under §C of this regulation shall be attached to the related purchase order.