Inmate welfare funds are reserved for the following Department programs and services: Inmate Grievance Office; and Priority inmate-related projects. Each managing official shall have the authority to approve inmate welfare fund expenditures authorized by the Board under Regulation .03 of this chapter, if: The facility maintains adequate inmate welfare funds to make the required contribution to Department-related programs listed under §A of this regulation before the end of each fiscal year; and The available balance of the facility inmate welfare fund does not drop below zero after the expenditure is made. Before a managing official uses inmate welfare funds to procure goods or services that have not been authorized by the Board, the managing official shall obtain authorization from the Board. A request to the Board under §C of this regulation shall include: The facility to which the expenditure is to be charged; A description of the item to be purchased; The total amount of the proposed expenditure with detailed cost information as appropriate; Justification for the proposed expenditure; and The current inmate welfare fund account balance at the facility. A copy of the Board’s approval of a request submitted under §C of this regulation shall be attached to the related purchase order.