The managing official of a correctional facility is responsible for the following: A written policy, governing the use of physical force, which includes a provision for written reports of all instances of use of force, and which shall include but is not limited to the following: Instances of justifiable self-defense; Protection of others; Protection of property; and Prevention of escape; A written policy, governing the use of deadly force to prevent escape or manage an immediate danger to life situation, which shall include provisions for formal investigation of all instances of use of deadly force and submission of written reports for supervisory review; Written emergency plans for riots, disturbances, hostage taking, escapes, bomb threats, adverse employee job actions, and other such circumstances which include provisions for: Documented coordination with appropriate responding agencies and organizations; Specific description of staff duties and responsibilities, including record keeping of all significant activities; The placement and housing of inmates within the facility and at alternate sites when the facility or portions of it are rendered uninhabitable; Availability and use of an emergency communications system in urgent, special, or unusual conditions; Designation of an appropriate location to serve as an operations center during the emergency; and Specification of the requirements to ensure command and control of the situation; A written policy and procedure ensuring that all personnel directly or indirectly involved are informed of pertinent aspects of the emergency security plans; A written policy and procedure governing the availability, control, accountability, storage, and use of firearms, ammunition, chemical agents, organic agents, restraining devices, communication apparatus, riot equipment, and other security-related equipment which includes provisions for: Secure storage outside inmate living and activity areas; A current master listing; Monthly inspection and inventory to determine condition, accountability, and operational status; Specification of persons authorized access and use; Designation of circumstances for use; and A record of issue and inspection upon return; A written policy and procedure ensuring that authorized personnel are trained and qualified in the use, safety, and care of firearms, chemical agents, and other security-related equipment; A written policy which prohibits an inmate from supervising, controlling, and exerting or assuming authority over other inmates; A written policy and procedure providing for the supervision of inmates which includes provisions for: One recorded count per shift; Security rounds on each shift of inmate living and activity areas recorded by the observing facility personnel; Monitoring of a minimum security inmate in the community to verify whereabouts; Drug and alcohol testing of an inmate; Secure and orderly movement of an inmate; and Weekly recorded inspection by security personnel of locks, bars, windows, doors, and the facility perimeter; A written post order, acknowledged by appropriate personnel, at each security position; A written policy and procedure governing the search of the facility, vehicles, inmates, visitors, and staff which includes provisions for: A personnel search according to established policies; A semiannual recorded search of inmate living and program and activity areas; A recorded search of an inmate involved in community activities; Searches of other inmates; A recorded search of a vehicle which enters the facility perimeter; A search of a visitor performed in accordance with established policies; Protection of inmate property; A receipt to be given to an inmate whose personal property is confiscated and identified as returnable; Chain of custody and the preservation of evidence according to established policies; Inspection of body cavities to be conducted in private by qualified health care personnel when there is a reasonable belief that the inmate possesses contraband of a life-threatening or health-endangering nature; A visual search of an inmate to be performed in private by facility personnel of the same sex; and Informing security personnel of the search regulations; A written policy and procedure governing the availability, control, storage, and use of facility keys which includes provisions for: Secure storage outside inmate living and activity areas; Quarterly inspection to determine condition; Daily inventory to ensure accountability; Specification of persons authorized access and use; A record of issue and return; A duplicate key for each lock; Designation of emergency and restricted keys; and A current master listing; A written policy and procedure governing the availability, control, storage, and use of tools which includes provisions for: Secure storage outside inmate living and activity areas; Quarterly inspection to determine condition; Daily inventory to ensure accountability; Specification of persons authorized to use; A record of issue and return; and A current master listing; A written policy and procedure governing the transportation of an inmate outside the facility which includes provisions for: Current weapons qualification and required motor vehicle licensure of a person authorized to transport; Designation of circumstances for use of firearms, chemical agents, and restraining equipment; Protection of inmates, staff, public, and property; and Appropriate response in the event of accident; A written policy and procedure governing the admission of a newly received inmate to an initial reception facility which includes provisions for: Verification of legal commitment; Search of an inmate in accordance with applicable case law; A system of positive identification of an inmate; Collection of personal data; and Documentation of opportunity to make initial telephone calls; A written policy and procedure governing the release of an inmate which includes provisions for: Verification of identity; Authentication of authorization to discharge; and Notification to affected agencies and persons as required by law or regulation; A written policy and procedure governing the placement, removal, supervision, and rights of an inmate assigned to administrative segregation, disciplinary detention, medical isolation, and protective custody status which includes provisions for: Identification of persons authorized to place and remove an inmate from special confinement; Designation of circumstances and conditions warranting assignment and release; Specification of time frames, method, and persons authorized to review status; Access to services, programs, and activities consistent with the inmate's status; and Maintenance of supervision records of specified activities and occurrences; Providing living quarters for male and female inmates which are separate and distinct to ensure privacy. The managing official of a correctional facility is responsible for the following: A written policy and procedure ensuring that a facility meets all fire safety regulations as verified by an annual inspection by authorized representatives of the State Fire Marshal; A written policy and procedure requiring facility personnel with documented training in fire safety practices to perform monthly internal inspections to monitor compliance with fire safety and prevention regulations; Written disaster plans for fires, chemical spills, civil defense, natural disasters, power outage, and other circumstances which include provisions for: Documented coordination with appropriate responding agencies and organizations; Specific description of staff duties and responsibilities; Full, partial and medical evacuation addressing: The handling of injured persons; Security considerations; Instructions for responding emergency personnel and vehicles; and Movement of affected persons to safe areas; The placement and housing of inmates within the facility and at alternate sites when the facility or portions of it are rendered uninhabitable; Quarterly fire drills on each shift to include inmates, unless their inclusion compromises security; A written evacuation plan that conforms to federal, State, and local fire safety codes; and An annual review that includes: Building interior diagram or floor plan; Marked exits; Directional symbols; and Locations of posted evacuation diagrams; A written policy and procedure ensuring that all personnel are informed of the disaster plans; A written policy and procedure ensuring 24-hour emergency medical services including provisions for: Access to health care facilities and qualified health care personnel; Designation of first aid kit content and location, approved by qualified health care personnel, and monthly inventories to determine supply; and A person with current certification in basic first aid and cardiopulmonary resuscitation (CPR) available to inmate living and activity areas on each shift; A written policy and procedure specifying the method for requesting weekly access to sick call and the provisions for prompt staff referral of special medical problems to appropriate health care professionals, which is communicated to personnel having direct contact with inmates; A written policy and procedure which provides that medical screening of an inmate is conducted by health-trained or qualified health care personnel within 24 hours of admission to an initial reception facility; A written policy and procedure for the dispensing of prescribed medication which includes provisions for: Prescription initiation by authorized persons; Designation of the method for the filling of prescription orders; and Specification of the system of packaging and labelling of prescription medication; A written policy and procedure for the administration of prescription and over-the-counter medication which includes provisions for: Standing orders or protocol approved by the physician in charge; Instruction of nonmedical personnel on the proper method of administration by qualified health care personnel; A record of the administration and refusal of medications; and Designation of circumstances for inmate self-administration; A written policy and procedure governing the availability, control, storage, and management of prescription, stock, and over-the-counter medication which includes provisions for: Secure storage of facility medication; Specification of individuals having access; Recorded disposal of unused and expired medications; A weekly inventory of controlled substances; Handling of personal medication of a newly admitted inmate; and Handling of personal and facility-prescribed medication for an inmate transferred or released; A written policy and procedure governing the availability, control, storage, and use of needles, syringes, and instruments which includes provisions for: Secure storage outside inmate living and activity areas; Specification of individuals having access and use; Quarterly inspection to determine condition; Weekly inventory to determine accountability; Disposal of needles and syringes according to established regulations; Maintenance of a record of use of needles and syringes; and A current master listing of medical and dental instruments; A written policy prohibiting the use of an inmate for medical, pharmaceutical, or cosmetic experiments, that does not preclude the individual treatment of an inmate based on need for a specific medical procedure which is not generally available; A written policy and procedure ensuring that health care personnel who provide services to inmates have current credentials, certifications, or licenses according to State requirements; A written policy specifying that matters of medical, psychiatric, and dental judgment are: The province of qualified health care personnel; and Not subject to interference by facility personnel unless necessary to maintain order and security; A written policy and procedure requiring a physical examination of an inmate by qualified health care personnel within 14 days of admission at the initial reception facility; A written policy and procedure ensuring that inmate medical records are screened by qualified health care personnel before or within 7 days after release to determine if a medical condition exists which would require referral to community medical resources; A written policy and procedure ensuring that the facility meets workplace safety and health standards, and ensuring the remediation of deficiencies identified by inspections conducted periodically by the Maryland Occupational Safety and Health Administration (MOSHA); A written policy and procedure governing the identification, housing, treatment, supervision, and referral of mentally ill and retarded inmates according to established guidelines to include due process guarantees; A written policy and procedure governing the notification of next of kin in cases of serious illness, serious injury, or death. The managing official of a correctional facility is responsible for the following: A written policy and procedure providing for a menu approved annually by a registered dietitian; A written policy and procedure ensuring that three meals a day are served with not more than a 14-hour interval between the evening meal and breakfast; A written policy and procedure ensuring that the food service operation is currently licensed and meets State sanitation and health regulations as verified by inspection as required by the health department; A written policy and procedure ensuring that those involved in the preparation and handling of food comply with the health department regulations regarding personal hygiene and clothing; A written policy and procedure ensuring that staff and inmates involved in the preparation and handling of food receive medical screening by qualified health care professionals before assignment, and annually after that; A written policy and procedure authorizing special diets as prescribed by qualified health care personnel and as necessary to adhere to the mandatory requirements of recognized faiths; A written policy which prohibits the use of food as punishment or reward; A written policy and procedure ensuring that personnel continuously supervise the food service operation; A written policy and procedure requiring weekly sanitation inspections of food preparation, food storage, food service, and dining areas; A written policy and procedure governing the availability, control, storage, and use of kitchen utensils, which includes provisions for: Secure storage outside inmate living areas, Daily inventory to ensure accountability, Quarterly inspection to determine condition, A record of issue and return, Specification of individuals authorized access and use, and A current master listing. The managing official of a correctional facility shall have a written policy and procedure: Governing the availability, control, storage, and use of flammable, toxic, and caustic materials which includes provisions for: Secure storage outside inmate living and activity areas; Quarterly inspection and inventory to determine condition and accountability; Specification of persons authorized access and use; and A record of issue and disposal; Requiring weekly sanitation inspections of internal and external facility areas; Governing facility housekeeping, which includes provisions for: Specific description of staff and inmate duties and responsibilities; Quarterly vermin and pest control services; Weekly trash removal; A secure paper or plastic receptacle for daily disposal of soiled menstrual hygiene products; and Weekly removal of paper or plastic receptacles containing soiled menstrual hygiene products; Governing the availability of personal hygiene articles, which includes provisions for: The issue of no cost personal hygiene articles to an inmate at the time of admission to a facility; The issue of no cost personal hygiene articles to an indigent inmate; The issue of no cost menstrual hygiene products to a female inmate at the time of admission to a facility, on a routine basis, and upon request; Routine commissary access for the purchase of personal hygiene articles; and A record of inventory for menstrual hygiene products; Providing for a record of the issue and return of clothing to an inmate unless personal clothing is allowed; Providing for a record of the issue and return to an inmate of mattresses, pillows, sheets, pillow cases, towels, wash cloths, and blankets; Providing for weekly laundering and accountability of issued and personal clothing and linens; and Providing for the management of inmate personal property, which includes provisions for: Designation of property limitations; A listing of all property confiscated; The signature of inmate and personnel upon confiscation and return; A semiannual inventory of property retained by the facility; Replacement of damaged or lost items; Recorded disposition of property abandoned by an inmate; and Recorded modifications to an established listing. The managing official shall ensure that the facility provides sufficient toilet, shower, and bathing accommodations to maintain basic health and personal hygiene. The managing official of a correctional facility is responsible for the following: A written policy stating that an inmate is not discriminated against with regard to programs, services, or activities on the basis of race, religion, national origin, sex, handicap, or political beliefs; A written policy which establishes inmate protection from physical and mental abuse and harassment by personnel that includes a zero tolerance for sexual abuse and sexual harassment providing for: Facility response; Access to medical health care; and Access to mental health counseling and support; A written policy and procedure regarding inmate legal matters, which includes provisions for: Access to the courts; Availability of legal reference materials; Handling of legal mail; Confidential visits with legal counsel and their authorized representatives; and Use of the telephone for legal purposes; A written policy and procedure which permits an inmate to practice a religion of choice subject only to the restrictions necessary to maintain facility order and security; A written policy and procedure governing the handling of inmate correspondence and packages, including provisions for postage allowance to an indigent inmate; A written policy and procedure governing inmate orientation which includes provisions for informing staff having direct contact with inmates and inmates within 7 days of admission, including instructions regarding: Disaster plan responses; Classification process; Rules, regulations, and disciplinary procedures; Complaint process; Search practices; Access to case record procedures; Programs and services regulated by standards; and Access to sick call procedures; A written policy which ensures the right of a convicted inmate to decline to participate in activities, services, and programs with the exception of work assignments, adult basic education programs, or programs specifically mandated by statute, ordered by the sentencing court, or based upon written agreement; A written policy which ensures the right of a pretrial inmate to decline to participate in facility programming and work assignments, other than housekeeping; A written policy and procedure providing the facilities, equipment, personnel, and opportunity for regular exercise which specifies the circumstances, frequency, schedule, and length of exercise periods; A written policy and procedure providing for a formal internal complaint system about which those having direct contact with inmates are informed; A written policy which ensures the right of an inmate to exercise freedom in personal grooming and appearance subject only to facility requirements essential to safety, security, identification, and hygiene; A written policy and procedure permitting an inmate reasonable contact with the communications media; A written policy and procedure which prohibits a juvenile from being detained in or committed to an adult correctional facility unless legal jurisdiction has been waived to the adult authorities or the juvenile is formally charged with having committed an exclusionary offense; A written policy and procedure governing visitation which specifies the circumstances, frequency, schedule, and length of the visitation period; A written policy and procedure governing inmate access to telephones which specifies the circumstances, frequency, schedule, and length of calls. The managing official of a correctional facility is responsible for the following: A written policy and procedure establishing a classification process to determine housing, job, and other assignments, and which include provisions for: Designation of persons involved in decision making, Criteria for decision making, Initial inmate classification within 1 week of admission, and annual reclassification, A record of decisions, and Review of all decisions by the managing official or designee; A written policy and procedure ensuring that individuals involved in classification decision making are informed of the classification process. The managing official of a correctional facility is responsible for the following: A written policy and procedure governing a formal disciplinary hearing by an impartial individual or committee of individuals not directly involved in the incident, which include provisions for: Inmate receipt of a written description of the incident and a specification of the rule violation or violations within 96 hours of the alleged infraction; Inmate appearance at the disciplinary hearing: Within 9 days, excluding holidays and weekends, of the alleged infraction; and Not less than 24 hours after notification of charges, unless waived by the inmate; The inmate to be given an opportunity to request and question witnesses, to have staff representatives, to make statements on the inmate's behalf, and to present documentary evidence; A record of hearing decisions and rationale; Review by the managing official or designee of hearing decisions adverse to the inmate; An appeal process; and A report of all hearing decisions to the managing official or designee; and A written policy and procedure ensuring that individuals having direct contact with inmates are informed of the facility rules and regulations and disciplinary procedures. The managing official of a correctional facility is responsible for the following: A written policy and procedure ensuring the confidentiality of, and methods of access to, a case record by an inmate, person in interest, and an individual or agency making a formal request, and which includes provisions for: Identification of persons authorized to approve access; Specific designation of materials subject to disclosure and restriction in accordance with applicable statutes and regulations; A release of information consent form; A record of access decisions; and An appeal process for those who are denied access; A written policy and procedure providing for the accurate computation and recording of good conduct, industrial, and special projects credit in accordance with applicable statutes; A written policy and procedure governing the management of inmate funds, and which includes provisions for: Confiscation and receipting of monies upon admission, unless retention is otherwise authorized; Establishment of an inmate account; A record of financial transactions, including transfer to other facilities; and Recorded return of funds upon release; A written policy and procedure providing for the recorded annual review of policies, procedures, post orders, inmate orientation materials, operating manuals, and other official publications to determine current application and utility; A written policy and procedure requiring a complete case record for each inmate, which includes provisions for: Secure storage outside inmate living and activity areas; Specification of file content and order; A date and signature on all documents and entries; Establishment of a records retention schedule with documentation of disposition; and Transfer of pertinent records to other correctional facilities; Having a written policy and procedures for ensuring compliance with Correctional Training Commission employee background checks; and Having a written policy and procedures for ensuring compliance with Correctional Training Commission training requirements. Correctional Services Article, §§4-214 and 9-616 and Title 8, Subtitle 1, Annotated Code of Maryland Effective date: April 26, 1982 (9:8 Md. R. 823) Regulation .02A—E, H amended effective February 27, 1984 (11:4 Md. R. 315); July 29, 1985 (12:15 Md. R. 1521) Regulation .02 amended effective February 10, 1986 (13:3 Md. R. 272) Regulations .01 and .02 repealed and new Regulations .01—.09 adopted effective November 25, 1991 (18:23 Md. R. 2488) Regulation .01 repealed effective December 4, 1995 (22:24 Md. R. 1900) Regulation .02E, J amended effective April 1, 2017 (43:26 Md. R. 1447) Regulation .03C amended effective April 1, 2017 (43:26 Md. R. 1447) Regulation .03Q amended effective September 29, 2003 (30:19 Md. R. 1334) Regulation .05 repealed and new Regulation .05 adopted effective November 18, 2019 (46:23 Md. R. 1066) Regulation .06B amended effective April 1, 2017 (43:26 Md. R. 1447) Regulation .08A amended effective October 29, 2001 (28:21 Md. R. 1857) Regulation .09 amended effective April 1, 2017 (43:26 Md. R. 1447)