# COMAR Title 13A — State Board of Education

## Subtitle 16 — Child Care Centers

### Chapter 03 — Management and Administration

#### Regulation .05 Staff Records.

*COMAR 13A.16.03.05*

The operator shall:

A. Maintain and, upon request by the office, submit a current and complete list of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the center on a routine basis;

B. For review by the office and by parents who have enrolled their children or are considering enrolling their children, post in a conspicuous location a current and complete staffing pattern, on a form supplied or approved by the office, that specifies:

  (1) The number and ages of children enrolled;

  (2) The staff/child ratio in relation to the daily schedule; and

  (3) By staff name, all child care assignments;

C. During an individual’s employment at the center and for 2 years after the date of the individual’s last employment there, maintain a record for each individual that includes:

  (1) The individual’s:

    (a) Training, including initial and yearly basic health and safety training, if required under this subtitle;

    (b) Experience, if required under this subtitle; and

    (c) Function or position;

  (2) Verification that the staff member's age complies with the minimum required for the position held;

  (3) An employment medical evaluation;

  (4) Criminal background check results, except that the operator shall destroy the record of those results immediately after the last day of the individual’s employment; and

  (5) The date on which the staff member received the written information required by COMAR 13A.16.06.02;

D. Maintain documentation required for:

  (1) Substitutes, pursuant to COMAR 13A.16.06.13; and

  (2) The adult available for emergencies, pursuant to COMAR 13A.16.08.02D(3); and

E. Maintain a calendar or other written record of the:

  (1) Days on which a substitute provides care; and

  (2) Staff member in whose place the substitute worked.