# COMAR Title 13A — State Board of Education

## Subtitle 17 — Child Care — Letters of Compliance

### Chapter 03 — Management and Administration

#### Regulation .03 Program Records.

*COMAR 13A.17.03.03*

A. The operator shall create and maintain, for at least 2 years after their creation, records of program:

  (1) Enrollment, with each child's name, address, telephone number, date of birth, and dates and time periods for that enrolled; and

  (2) Attendance, by groups of children, which indicate:

    (a) The dates of attendance of each child in the facility; and

    (b) Verification by each child's parent of that child's recorded daily attendance in care.

B. The operator shall maintain:

  (1) Procedures to ensure that the whereabouts of each child in attendance is known at all times;

  (2) A written child discipline policy as required in COMAR 13A.17.07.03C;

  (3) Records of food actually served by the facility for the most recent 4 weeks as required by COMAR 13A.17.12.01E;

  (4) A written record of the dates and times at which emergency and disaster plan drills were conducted pursuant to COMAR 13A.17.10.01A(3)(c);

  (5) Documentation that, at least once each calendar year, the parent of each child under the age of 3 years was given:

    (a) Information about the Maryland Infant and Toddlers Program; and

    (b) Contact information for the local lead agency responsible for the administration of the Maryland Infant and Toddlers Program; and

  (6) A current copy of Education Article, §§9.5-4019.5-420 et seq., Annotated Code of Maryland, and this subtitle on the premises and make them available to parents upon request.

C. The operator may provide the information required under §B(5) of this regulation by:

  (1) A personal message to the parent, including an e-mail;

  (2) A document for which the parent acknowledges receipt; or

  (3) A text message.