# COMAR Title 13A — State Board of Education

## Subtitle 17 — Child Care — Letters of Compliance

### Chapter 03 — Management and Administration

#### Regulation .05 Staff Records.

*COMAR 13A.17.03.05*

The operator shall:

A. Maintain and, upon request by the office, submit a current and complete:

  (1) List of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the facility on a routine basis; and

  (2) Staffing pattern, on a form supplied or approved by the office, that specifies:

    (a) The number and ages of children enrolled;

    (b) The staff/child ratio in relation to the daily schedule; and

    (c) By staff name, all child care assignments;

B. During an individual's employment at the facility and for 2 years after the date of the individual's last employment there, maintain a record for each individual that includes:

  (1) Training, including basic health and safety training and yearly updates, if required under this subtitle;

  (2) Verification that an individual's age complies with the minimum required for the position held;

  (3) An employment medical evaluation;

  (4) Criminal background check results, except that the operator shall destroy the record of those results immediately after the last day of the individual’s employment; and

  (5) The date on which the staff member received the information required by COMAR 13A.17.06.02;

C. Maintain documentation required for:

  (1) Substitutes, pursuant to COMAR 13A.17.06.05; and

  (2) The adult available for emergencies, pursuant to COMAR 13A.17.08.02; and

D. Maintain a calendar or other written record of the:

  (1) Days on which a substitute provides care; and

  (2) Staff member in whose place the substitute worked.