# COMAR Title 13A — State Board of Education

## Subtitle 18 — Large Family Child Care Homes

### Chapter 03 — Management and Administration

#### Regulation .03 Program Records.

*COMAR 13A.18.03.03*

The provider shall:

A. Create and maintain, for at least 2 years after their creation, records of program:

  (1) Enrollment, with each child's name, address, telephone number, date of birth, and dates and time periods for which enrolled; and

  (2) Attendance that indicate:

    (a) The dates of attendance of each child in the child care home; and

    (b) Verification by each child's parent of that child's recorded daily attendance in care;

B. Maintain:

  (1) Procedures to ensure that the whereabouts of each child in attendance is known at all times;

  (2) A written child discipline policy as required in COMAR 13A.18.07.03C;

  (3) Records of food actually served by the provider for the most recent 4 weeks as required by COMAR 13A.18.12.01I(2);

  (4) A written record of the dates and times at which emergency and disaster plan drills were conducted pursuant to COMAR 13A.18.10.01A(3)(c);

  (5) Documentation that, at least once each calendar year, the parent of each child under the age of 3 years was given:

    (a) Information about the Maryland Infant and Toddlers Program; and

    (b) Contact information for the local lead agency responsible for the administration of the Maryland Infant and Toddlers Program; and

  (6) A current copy of this subtitle at the home so that it is displayed and freely available for reference by parents and staff members;

C. Negotiate and maintain a written agreement with the child's parent that specifies:

  (1) The fees for and provision of care;

  (2) The provider's child discipline policy;

  (3) The presence at the home of any pet animals;

  (4) If applicable, the use of volunteers in the child care program; and

  (5) If overnight care is to be provided to the child, the sleeping arrangements approved by the parent;

D. Give, or advise the parent how to obtain, information supplied by the office concerning:

  (1) Consumer education on child care; and

  (2) How to file a complaint with the office against a child care provider; and

E. Document that the health and safety training, as required by the office, was updated by the end of each 12-month period, measured from the date of initial registration.

F. The provider may provide the information required under §B(5) of this regulation by:

  (1) A personal message to the parent, including an e-mail;

  (2) A document for which the parent acknowledges receipt; or

  (3) A text message.