# COMAR Title 13A — State Board of Education

## Subtitle 18 — Large Family Child Care Homes

### Chapter 03 — Management and Administration

#### Regulation .05 Staff Records.

*COMAR 13A.18.03.05*

The provider shall:

A. Maintain and, upon request by the office, submit a current and complete list of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the child care home on a routine basis;

B. For review by the office and by parents who have enrolled their children or are considering enrolling their children, post in a conspicuous location a current and complete staffing pattern, on a form supplied or approved by the office, that specifies:

  (1) The number and ages of children enrolled;

  (2) The staff/child ratio in relation to the daily schedule; and

  (3) By staff member name, all child care assignments;

C. During an individual's employment at the child care home and for 2 years after the date of the individual's last employment there, maintain a record for each individual that includes:

  (1) The individual's:

    (a) Training, if required under this chapter;

    (b) Experience, if required under this chapter; and

    (c) Function or position;

  (2) Verification that the staff member's age complies with the minimum required for the position held;

  (3) Employment medical evaluation;

  (4) Criminal background check, except that the provider shall destroy the record of those results immediately after the last day of the individual’s employment; and

  (5) Date on which the staff member received the written information required by COMAR 13A.18.06.02;

D. Maintain documentation required for:

  (1) Substitutes, pursuant to COMAR 13A.18.06.08B; and

  (2) The adult available for emergencies, pursuant to COMAR 13A.18.08.02D;

E. Maintain a calendar or other written record of the:

  (1) Days on which a substitute provides care; and

  (2) Staff member in whose place the substitute worked; and

F. If using volunteers in the child care program, maintain a record for each volunteer that includes:

  (1) The date on which the volunteer received the child health and safety orientation required by COMAR 13A.18.06.02;

  (2) A brief statement of the volunteer's duties; and

  (3) A medical evaluation of the volunteer that was completed within 12 months before the start of the volunteer's duties.