Each college shall develop and submit by February 1 of each year a facilities master plan or an update to the current facilities master plan which supports the college's role and mission. The plan shall cover a period of not less than 10 years. Colleges should consider developing 20-year land use plans. A college should regularly review the college's facilities master plan. The plan shall be updated every 10 years or whenever major changes occur in the role and mission statements or in other plan components which have significant facilities implications. The facilities master plan shall include: An executive summary; A statement of the college's role and mission as described in §D of this regulation; Assessment and analysis of existing land and facilities and planning assumptions as described in §E of this regulation; Specific plans to meet identified needs, including: Land use, acquisitions, and divestiture plans; Building use; Restoration of facilities to satisfactory physical condition, including infrastructure; Need for renovations to meet programmatic standards, to provide more appropriate support for proposed uses, or to provide access for persons with disabilities; Vehicular and pedestrian circulation; Bike path plan; Sustainability; Utilities extensions and improvements; Long-range telecommunications plan needs which address the future requirements of the college for voice, data, video, and radio; New construction; A site development plan; and An approach for updating the plan; Provisions indicating that the Maryland Department of Planning Growth and Conservation map was considered; and An implementation strategy, including: A summary of individual projects with title, brief description, and projected cost in constant dollars; Recommended sequencing of projects including relative urgency of need and constraints which require that certain projects precede certain other projects; and The impact of implementation and consequences of non-implementation on educational programs, enrollments, and operating costs. Statement of the College's Role and Mission. This statement shall describe the most significant characteristics of the college which impact upon the college's facilities requirements, and shall be consistent with the college's approved role and mission statement. The statement shall, at a minimum, address the characteristics in §D(2) and (3) of this regulation. Enrollment information shall include: Overall size and composition of the student population; Enrollment by level and division and other significant characteristics, such as part-time population; and Enrollment projections, which shall be for the life of the plan, based upon the enrollment projections approved by the Commission. Characteristics to be addressed also include: Number of faculty and staff supporting implementation of the college role and mission; Student/faculty ratios and class sizes; Array of approved academic programs existing and projected during the life of the plan; Unique institutional characteristics; and Significant new initiatives planned which have facilities implications. Assessment and Analysis of Existing Land and Facilities and Planning Assumptions. All proposed new campuses or new site development shall be assessed and analyzed. The college shall use the Maryland Higher Education Commission site analysis and scorecard when evaluating sites for a new campus. This document is available from the Commission. The physical characteristics of the campus shall be described as well as the changes which are required to meet the objectives in the college's stated role and mission. All proposals for new campuses, new site development, and new facilities projects shall consider the Maryland Department of Planning Growth and Conservation map. At a minimum, the assessment and analysis required by this section shall include the following elements: A description of existing facilities and acreage; An assessment of the physical condition of buildings or an independent verification of condition assessments; An assessment of the functional adequacy of buildings, including discussion of the adequacy and appropriateness of space to support the activities of the faculty, students, and staff using the facilities; Utilization of existing facilities; Assessment of the physical condition and functional adequacy of the infrastructure; Adequacy of existing land; Capacity for future development; Assessment of environmental compliance; Space guideline calculations to provide one estimate of the space needed by type; and Identification of specific activities which need to be accommodated on the campus over at least the next 10 years. Review Process for Facilities Master Plans. A board of trustees approved new or updated facilities master plan shall be submitted concurrently to the Commission, the Department of Budget and Management, the Department of General Services, and the Maryland Department of Planning. The Commission shall review the plan with specific attention to: Consideration of the Maryland Department of Planning Growth and Conservation map; An assessment of how the plan supports the role and mission of the college; The current and projected enrollment and staff (full-time day equivalent students, full-time equivalent students, weekly student contact hours, full-time equivalent faculty, full-time equivalent staff) in relation to consistency with the approved role and mission statements and consistency with the approved Commission enrollment projects; The array of academic programs on which the plan is based for consistency with the approved role and mission statement; Space guideline calculations and proposed deviations from the guidelines; Library construction with regard to: New technologies in the areas of electronic information management, storage, and retrieval; Library commons; Library automation; and New forms of book storage such as compact shelving; The adequacy of facilities contained in the plan to accommodate the existing and proposed academic and support requirements at the college, including appropriate planning for telecommunications infrastructure and libraries; and Consistency with the Statewide Capital Improvements Plan. The comments of the Department of Budget and Management shall focus primarily on the review of space guidelines analysis, physical planning considerations, and cost/benefit considerations, and may not duplicate the Commission's analysis of enrollment and staffing projections and academic proposals. The Department of General Services and the Maryland Department of Planning shall concurrently submit questions and concerns to the Commission and the Department of Budget and Management. The Commission shall forward its questions and concerns to the Department of Budget and Management to facilitate a consolidated response to the college from the Commission and the Department of Budget and Management. The college shall provide a response addressing the questions and concerns and may choose to modify its plan as a result of the issues raised. If appropriate, a meeting including the review agencies and the college may be held to assure a coordinated approach to completing the review process. Final action shall consist of one of the following decisions: Unconditional endorsement of the plan as the basis for further development of the college involved; Conditional endorsement of the plan as the basis for further development of the college, with the conditions explicitly stated; or Return of the plan, with a request for resubmission with changes.