Recipients shall be notified of an award by the Office through MDCAPS prior to the start of the fall semester. Except as set forth in §C of this regulation, a recipient shall log on to MDCAPS in order to accept an award. If the Director determines that extenuating circumstances exist, a recipient may accept an award by providing written notice to the Office. The acceptance deadline date shall be specified in the award notice and shall be no less than 4 weeks after the date the Office sent notice under §A of this regulation. An award recipient who fails to accept the award by the acceptance date specified in the award notice shall become ineligible for the award.