After receipt of a complaint, the response, and a reply to the response, if one is filed, the Board shall notify the parties if it intends to hold an informal conference. Notice of an informal conference shall state: The names of the complainant and affected custodian or applicant; The matter number; The date and time of the informal conference; and The location of the informal conference. The Board may coordinate the date, time, and location of the informal conference with the complainant and the affected custodian or applicant prior to issuing the notice under §B of this regulation. Notice of an informal conference shall be sent by email, if provided, and regular mail to the address provided.