Regulation .07 Preservation and Security of Records.
Regulation .07 Preservation and Security of Records.LinkCopy Citation
A.
Records in the form of loose papers shall be stored in acid-neutral folders and acid-neutral boxes.
B.
Records shall be handled so as to prevent physical damage to them.
C.
Temperature in the records storage area shall be maintained at 65°F, plus or minus 5°F, at all times.
D.
Relative humidity in the record storage area shall be maintained at 55 percent, plus or minus 5 percent, at all times.
E.
The records storage area shall have the following fire detection and fire extinguishing devices:
(1)
Smoke detector;
(2)
Heat detector;
(3)
Manual fire extinguishers; and
(4)
Sprinklers or halon system as approved by the State Fire Marshal for use in an archival facility.
F.
To protect against theft, vandalism, and physical misuse of records, a local archives shall have a 24-hour security system and adequate research room security, including researcher identification and supervision of researchers by an archivist when records are being used.