General Requirements. The licensee shall: Submit reports and maintain records as directed by the licensing and contracting agencies in order to ensure compliance with these regulations and other federal and State laws; and Comply with requirements for incident reporting as specified by the licensing and contracting agencies. Confidentiality of Records. The licensee shall: Have and follow written procedures for the maintenance and security of individual case records and health records in accordance with State and federal law, which include: The identity of the staff persons responsible for the custody and maintenance of the records; A prohibition on the release of records except in accordance with law or contractual obligation; and A notice that employees may not disclose or knowingly permit the disclosure of any information concerning the child or the child’s family to any unauthorized person; Destroy records, in accordance with timelines established by State and federal law, in a manner that will preserve their confidentiality; and Ensure that if the program’s parent corporation dissolves, its individual case records concerning children served by the program are given to the placing agency. Record Maintenance. The licensee shall: Maintain a register of the children currently in the program which includes the child's: Name; Sex; Date of birth; Placing agency; and Dates of admission and anticipated discharge; Retain for the later of 5 years after discharge of a child, or 3 years after the child becomes 18 years old, individual case records; Retain financial records for at least 6 years from the date of their creation or after any contract with the State terminates; and Protect all documents against fire damage, theft, and unauthorized disclosure.