# COMAR Title 16 — Department of Juvenile Services

## Subtitle 03 — Records and Meetings

### Chapter 01 — Youth Records

#### Regulation .01 Individual Case Records.

*COMAR 16.03.01.01*

A. Required. Each facility or other program to which a youth is principally assigned shall maintain a case record for each youth assigned to that program.

B. Contents. The case record shall include:

  (1) Identifying information about the youth and the youth's parents, guardians, or care-givers;

  (2) A recent photograph of the youth;

  (3) Prior placement information;

  (4) A treatment service plan adopted under Courts and Judicial Proceedings Article, §3-8A-20.1, Annotated Code of Maryland;

  (5) Documentation of services provided during the youth's detention or commitment;

  (6) Documentation of services provided or offered to the youth in the community;

  (7) Written reports about the youth;

  (8) Health records, including health, mental health, substance abuse, and other evaluations of the youth, including suicide risk;

  (9) Educational records;

  (10) Legal documents;

  (11) Classification and assessment documents;

  (12) A discharge plan that specifies the required level of supervision and services;

  (13) Disciplinary incident documentation; and

  (14) Progress notes.

C. Retention Period. The Department shall retain the case record for each youth in accordance with its most currently approved records retention schedule.