# COMAR Title 16 — Department of Juvenile Services

## Subtitle 03 — Records and Meetings

### Chapter 05 — Information Technology

**Authority:** Human Services Article, §9-204, Annotated Code of Maryland

**Administrative History:** Effective date: June 18, 2007 (34:12 Md. R. 1067)

#### Regulation .01 In General.

*COMAR 16.03.05.01*

The Department shall develop and maintain an information support system designed to serve the Department's data needs for administration, research, evaluation, and planning.

#### Regulation .02 Database Access.

*COMAR 16.03.05.02*

A. In General. The Department shall require that each public-sector and private-sector program be capable of accessing the Department's information support system.

B. Security. Links among computer systems shall:

  (1) Comply with all federal and State requirements; and

  (2) Be designed to prevent unauthorized access to confidential records.

#### Regulation .03 IT Unit Functions.

*COMAR 16.03.05.03*

A. State-Operated Programs. The Department's Information Technology Unit is responsible for the installation and maintenance of computer hardware and software for all State-operated facilities and other programs.

B. Private-Sector Providers.

  (1) The Department's Information Technology Unit may:

    (a) Assist private-sector providers in having their local area networks connected to the information support system; and

    (b) Provide training for the entering of data into the system.

  (2) Additional equipment costs, including personal computers that meet the Department's specifications, may be the responsibility of the provider.

#### Regulation .04 Program Staff Functions.

*COMAR 16.03.05.04*

A. In General. All youth-related data, from time of admission to discharge, shall be entered into the information support system in a timely and accurate manner.

B. Data to be Entered. The data to be entered shall be as specified by the Department.