Each utility shall file with the Commission the following items necessary in the administration of these regulations: Special Contracts. A copy of each contract for service not covered by the utility's filed tariff. Installation Rules. A copy of the utility's rules, if any, designed by the utility for the use of engineers, architects, plumbing and heating contractors, etc., covering meter and service installations. Bill Forms. A sample of each type of customer bill form, which shall include the information normally shown on a customer's bill for service. Monthly Payment Plan. Each utility offering to its customers an even or equal monthly payment plan shall file a copy of the plan with the Commission. Map of System. A map showing the utility's operating area. This map shall be revised annually unless no revision is necessary, to reflect a material change in the items listed below. The map on file should reflect the current status of the following items: Source of supply (gate stations and gate meters); LNG, LPG and other major storage facilities; Principal mains by size; Peak shaving plants; State boundary crossings; Franchise service areas approved by the Commission; Names of all communities (post offices) served. Persons to Contact. The name, title, address, and telephone number of the person who should be contacted in connection with the following areas of operation: General management duties; Customer relations (complaints); Engineering operations; Meter tests and repairs; Safety; and Emergencies during non-office hours. Telephone Notice of Incidents. Each utility or gas master meter operator shall promptly notify a representative of the Public Service Commission by telephone of each incident as defined in COMAR 20.55.01.04B(9). Written Notice of Incidents. As soon as practicable but not later than 30 days after discovery, a utility shall file a written report of each incident with the Public Service Commission. This report shall be a copy of the report submitted to the U.S. Department of Transportation. An “incident” is defined in COMAR 20.55.01.04B(9). Annual Reports. Each utility shall submit to the Public Service Commission a copy of the annual report filed with the U.S. Department of Transportation. This report shall be submitted each year not later than March 15 for the preceding calendar year. Those utilities who also operate transmission pipelines shall submit to the Public Service Commission a copy of the annual report filed with the U.S. Department of Transportation. This report shall be submitted each year not later than March 15 for the preceding calendar year. Construction Notice. A utility or gas master meter operator shall notify the Engineering Division of the Commission in writing at least 10 days before the estimated start date of major construction projects. Under this regulation a major construction project includes: New pressure-regulating stations; Significant modifications to gas supply equipment at existing pressure-regulating stations; New natural gas, LNG, or peak shaving propane plants; Significant modifications to process equipment at existing natural gas, LNG, or peak shaving propane plants; or New pipeline installations of: 500 or more feet of main or transmission pipeline for all gas master meter operators and utilities with 50,000 or less customers, or 2,000 or more feet of main or transmission pipeline for all utilities with more than 50,000 customers. The notification as required by this regulation shall be on a form provided by the Division. Gas Service Monthly Reports. A gas service monthly report, on forms provided by the Commission, showing information concerning the utility's operations. These reports shall be due in the Commission's office within 30 days after the end of the month reported. Location of Records. The location at which the utility keeps the various classes of records required by these regulations. Organizations. Each company shall designate a representative to meet with other company representatives on a regular basis, such as with the Maryland Gas Operators Advisory Committee, Maryland-D.C. Utilities Association or other organizations, for the purpose of establishing and maintaining: Uniform formats and practices for reporting to the Commission and the Office of Pipeline Safety; A state-of-the-art information and data exchange between companies regarding equipment, facilities, suppliers, practices, and procedures; and Other pertinent programs. The companies shall from time to time advise the Commission as to the status of the meetings.