After a solicitation for bids under COMAR 21.05.02 or for proposals under COMAR 21.05.03 or 21.12.02—21.12.05 is issued and before contract award, a procurement officer shall record and include in the procurement file the following information from any inquiry originating from any source outside the Executive Branch: The date and time of the inquiry; The name and affiliation of the person making, or initiating, the inquiry; and The substance and nature of the inquiry.