<?xml version='1.0' encoding='utf-8'?>
<chapter num="13" heading="Member Services Unit — Telephone Recording or Monitoring" title_num="22" subtitle_num="01">
  <regulation prefix="Regulation" num=".01" heading="Notice of Telephone Recording or Monitoring.">
    <paragraph num="A.">
      <text>Any monitored telephone call shall contain a notice to the telephone caller that calls may be monitored.</text>
    </paragraph>
    <paragraph num="B.">
      <text>The notice shall state as follows: “Your call may be recorded or monitored for training and quality control purposes.”</text>
    </paragraph>
  </regulation>
  <regulation prefix="Regulation" num=".02" heading="Telephone Calls Recorded or Monitored.">
    <paragraph num="A.">
      <text>The Retirement Agency may only record or monitor:</text>
      <paragraph num="(1)">
        <text>Incoming telephone calls placed to the Member Services Division of the Retirement Agency through the Retirement Agency’s automated call distribution system; and</text>
      </paragraph>
      <paragraph num="(2)">
        <text>Outgoing telephone calls from the Member Services Division initiated by the virtual hold callback feature of the Retirement Agency’s automated call distribution system.</text>
      </paragraph>
    </paragraph>
    <paragraph num="B.">
      <text>The Retirement Agency may not record or monitor calls to or from direct individual lines in the Retirement Agency.</text>
    </paragraph>
    <paragraph num="C.">
      <text>The Retirement Agency shall securely store all recordings made pursuant to §A of this regulation, and may not retain a recording for longer than 10 years after the date of the recording.</text>
    </paragraph>
  </regulation>
  <annotations>
    <annotation type="Authority">State Personnel and Pensions Article, §21-110, Annotated Code of Maryland</annotation>
    <annotation type="History" subtype="Administrative History">Effective date: January 25, 2010 (37:2 Md. R. 69)</annotation>
    <annotation type="History" subtype="Administrative History">Regulation .02 amended effective June 14, 2021 (48:12 Md. R. 474)</annotation>
  </annotations>
</chapter>