Regulation .04 Maintenance of Form.
Regulation .04 Maintenance of Form.LinkCopy Citation
A.
A carrier shall maintain each form that the carrier is required to complete under Regulation .03 of this chapter for at least 5 years after the date that the form is required to be completed.
B.
A carrier may maintain a form in paper, photographic, microprocessed, magnetic, mechanical, electronic, digital, or any other media provided that the form is maintained in a manner that:
(1)
Is clear and legible;
(2)
Reproduces accurately the original form in its entirety, including any attachments to the form;
(3)
Is capable of producing a clear and legible hard copy of the original form; and
(4)
Preserves evidence of the signature contained on the original form.
C.
A carrier shall make copies of each form that the carrier is required to complete and maintain publicly available to an individual, enrollee, or member, on request, and may charge:
(1)
A reasonable preparation fee not to exceed $15 for each form requested; and
(2)
The actual cost for any postage and handling required to provide copies of the requested forms.